HomeMy WebLinkAboutEDA November 18, 2008
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
November 18,2008
6:00 p.m.
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Approval of Minutes (10/7/08 Regular Mtg.)
3. Approve LMCIT Liability Coverage
4. 2009 EDA Budget Review
0 5. TIF District Cash Flow Analysis
6. Closed Session: Parkside at Andover Station Purchase Agreement Negotiations
7. Purchase AgreementlLetter ofIntentlProgress Review
8. Other Business
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0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Economic Development Authori
CC: Jim Dickinson, Executive Directo
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: November 18,2008
INTRODUCTION
The following minutes were provided by staff for approval by the EDA:
October 7, 2008 Regular Meeting
0 October 7, 2008 Closed Meeting
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
Mic elle Hartner
Deputy City Clerk
Attach: Minutes
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6 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING
7 OCTOBER 7,2008 - MINUTES
8
9
10 A Meeting of the Andover Economic Development Authority was called to order by Secretary Don
11 Jacobson, October 7,2008,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Present: President Mike Gamache (arrived at 6:02 pm), Commissioners
15 Mike Knight, Ken Orttel, Julie Trude (arrived at 6:02 pm) and
16 Voting Resident Members Joyce Twistol and Robert Nowak
17 Absent: None
18 Also present: Executive Director, Jim Dickinson
19 Community Development Director, Will Neumeister
20 Others
21
22
o;~ APPROVAL OF MINUTES
25 September 2, 2008 Regular Meeting: Correct as written.
26
27 Motion by Orttel, Seconded by Knight, approval of the Minutes as written. Motion carried
28 unanimously. (Gamache and Trude absent)
29
30 REVIEW VARIOUS BLUE FIN POOL & SPA ISSUES
31
32 Mr. Neumeister stated there are four issues related to Blue Fin Pool & Spa for the EDA to
33 review. The first is extending the closing date 30 days.
34
35 Motion by Knight, Seconded by Orttel, to approve a 30 day time extension for Blue Fin Pool &
36 Spa. Motion carried unanimously. (Gamache and Trude absent)
37
38 Mr. Neumeister stated the second issue relates to a clause in the original purchase agreement.
39 Paragraph 9 of the original purchase agreement states the Seller agrees to pay a 3 %
40 Representation Fee to Merit Custom Homes, Inc. Mr. Brenner is no longer involved with Merit
41 Custom Homes and would like that clause removed from the purchase agreement. Mr.
42 Neumeister stated the City Attorney would allow the EDA to remove Merit Custom Homes from
43 the agreement along as Mr. Brenner has a letter from Merit stating they have no objection to
044 being removed. The City Attorney also recommends a Hold Harmless Agreement signed by
~5 Merit Custom Homes stating they are no longer involved in the project.
46
47 Motion by Jacobson, Seconded by Knight, to amend the purchase agreement with Blue Fin Pool
48 & Spa provided the City Attorney receives a letter and signed Hold Harmless agreement from
0 Andover Economic Development Authority Meeting
Minutes - October 7,2008
Page 2
1 Merit Custom Homes, Inc.
2
3 Representation Fee was discussed.
4
5 Motion carried 6 ayes, 1 nay (Nowak)
6
7 Mr. Neumeister stated the third issue is allowing Blue Fin Pool & Spa to have an outdoor display
8 area. Mr. Brenner stated the items for the outdoor display would be brought in at night.
9
10 Commissioner Trude stated instead of amending or changing the usage, she suggests looking ata
11 temporary seasonal display permit process.
12
13 Mr. Neumeister stated the guidelines will not be changed for temporary outdoor displays;
14 however the EDA would like a permit process for temporary outdoor displays which would be
15 approved by the City Administrator. Staffwill create a process and present it at the next EDA
16 meeting.
17
18 Mr. Neumeister stated the fourth issue is Mr. Brenner is having difficulty reaching a balance
019 point where he can build his project.
20
21 Mr. Brenner stated provisions in the purchase agreement of the construction of the building have
22 added costs. He still wants to proceed with the project. Mr. Brenner stated he is open to any
23 suggestions from the EDA on how he could reduce budget costs for this project.
24
25 Commissioner Orttel asked what the added expenses are. Mr. Brenner stated the wall to be
26 constructed between the existing strip mall and his building has to be a structural wall and
27 drainage issues have added costs.
28
29 Mr. Neumeister stated the wall has to be a separate wall; it can not tie into the existing strip mall
30 wall. The City will assist with the drainage issues.
31
32 Mr. Brenner stated is about $20,000 over budget.
33
34 Motion by Trude, Seconded by Knight, to recess the meeting to a closed session to discuss the
35 sale of property in Andover Station North. Motion carried unanimously.
36
37 EDA recessed at 6:35 p.m. to go into a closed session.
38
39 EDA reconvened at 6:45 p.m. from the closed session.
040
LJ.l Mr. Dickinson summarized the closed session. Requesting the EDA to reduce the purchase price
42 on the amended purchase agreement from $203,662 to $183,662.
43
44 Motion by Orttell, Seconded by Knight, to reduce the purchase price on the amended purchase
0 Andover Economic Development Authority Meeting
Minutes - October 7,2008
Page 3
1 agreement for Blue Fin Pool & Spa from $203,662 to $183,662. Motion carried 6 ayes and 1 nay
2 (Jacobson)
3
4
5 2009 EDA BUDGET REVIEW
6
7 Mr. Dickinson stated since time is an issue this item will be brought back to the next EDA
8 meeting.
9
10 UPDATE ON ECONOMIC DEVELOPMENT ACTIVITES
11
12 Mr. Dickinson updated on the following:
13
14 Moose & Co. Grill House - The site is purchased. They are approved for their construction loan.
15 There is a loose soil issue on the site.
16
17 Dynamic Sealing Technologies - Fantastic looking building.
18
019 Monument Sign - The sign should be completed by the third week of October. Ribbon cutting
20 for Hanson Boulevard is scheduled for October 9th at 2:00 pm.
21
22 Kwik Trip Convenience Store/Car Wash - On hold until Eddy's Auto Body finds a new location
23 to build.
24
25
26 Motion by Jacobson, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting
27 adjourned at 6:59 p.m.
28
29
30 Respectfully submitted,
31
32
33 Michelle Hartner, Recording Secretary
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: President and EDA Commission Members
FROM: Jim Dickinson, Executive Director
SUBJECT: Approve LMCIT Liability Coverage - EDA
DATE: November 18,2008
INTRODUCTION
The League of Minnesota Cities Insurance Trust (LMCIT) requests that participating EDA's
annually decide whether or not to waive the statutory tort liability limits established by
Minnesota Statutes 466.04.
DISCUSSION
0 Attached is the "LMCIT Liability Coverage - Waiver Form" provided by the LMCIT, which
provides a description of the options available to the City of Andover EDA. Currently the City
of Andover EDA DOES NOT WAIVE the monetary limits on municipal tort liability
established by Minnesota Statutes 466.04. I am recommending continuing with the past
practice.
BUDGET IMP ACT
No budget impact ifthe EDA does not waive limits.
ACTION REQUESTED
The City of Andover EDA is requested to not waive the monetary limits on tort liability
established by Minnesota Statutes 466.04.
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0 Attachment
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
0 LIABILITY COVERAGE - WAIVER FORM
Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide
whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The
decision to waive or not to waive the statutory limits has the following effects:
0 !fthe city does not waive the statutory tort limits, an individual claimant would be able to recover no
more than $400,000.on any claim to which the statutory tort limits apply. The total which all claimants
would be able to recover for a single occurrence to which the statutory tort limits apply would be
limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city
purchases the optional excess liability coverage.
0 !fthe city waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could potentially recover up to $1,200,000. on a single occurrence. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to $1,200,000., regardless of the number of claimants.
0 !fthe city waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
This decision must be made by the city council. Cities purchasing coverage must complete and
return this form to LMCIT before the effective date of the coverage. For further information, contact
LMCIT. You may also wish to discuss these issues with your city attorney.
0
Andover Economic Development Authoritv accepts liability coverage limits of $
from the League of Minnesota Cities Insurance Trust (LMCIT).
Check one:
0 The city DOES NOT WAIVE the monetary limits on municipal tort liability established by
Minnesota Statutes 466.04.
0 The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,
to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council meeting
Signature/Date Position
Return this completed form to LMelT, 145 University Ave. l-1I., St. Paul, MN. 55103-2044
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LMCIT (11/00)(Rev. 11/03) Page 1 of 1
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: 2009 EDA Budget Review
DATE: November 18,2008
INTRODUCTION
The EDA is requested to receive a brief presentation on the 2009 EDA Special Revenue Budget
and a presentation on budgets impacted by EDA decisions.
DISCUSSION
The presentation will be based on the attached documents:
0 Pgs 2 - 5 EDA Special Revenue Fund - This is what needs to be approved at the
meeting.
Pgs 6 - 9 Tax Increment Project Fund & Community Center Construction Fund
Pgs 10 -19 TIF Bonds Debt Service Funds & Community Center Debt Service Funds
If any of the Commissioners would like a one on one discussion with me on the attached
financial data, I would be more than happy to do so.
ACTION REQUESTED
Receive a brief presentation and approve the EDA Special Revenue Fund Budget.
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CITY OF ANDOVER
Budget Worksheet - 2009
EDA 2110-46500
Ont Actual Actual Actual Actual Budget Estimate Requested
Number Description 2004 2005 2006 2007 2008 2008 2009
Charges for Services
54285 Finance Department Fees -
54370 Tax Increment Administration F 126,551 127,507 155,250 162,553 155,000 166,522 160,000
Charges for Services 126,551 127,507 155,250 162,553 155,000 166,522 160,000
Investment Income
56910 Interest Earned (404) 2,730 6,635 8,174 2,000 6,000 6,000
56920 Valuation Adjustment 1,905 328 (1,374) 4,016
Investment Income 1,501 3,058 5,261 12,190 2,000 6,000 6,000
Miscellaneous Revenue
58100 Refunds & Reimbursements 2,954 13,595 14,770 11,253 1,577 -
58170 Sale of Land 101,440 -
Miscellaneous Revenue 104,394 13,595 14,770 11,253 1,577
Other Financing Sources
59100 Operating Transfers In -
Other Financing Sources -
Total Revenues 232,446 144,160 175,281 185,996 157,000 174,099 166,000
Salaries & Benefits
60110 Salaries - Regular 111,794 81,908 40,654 49,752
60140 Salaries - Council / Commissio 278 980 535
g FICA 6,020 4,785 2,448 2,829
Medicare 1,571 1,123 582 689
Health Insurance 9,474 7,153 2,833 3,516 -
60320 Dental Insurance 428 384 179 201
60330 Life Insurance 397 24 11 13 -
60340 Long-Term Disability 269 205 108 127
60410 PERA 4,361 4,325 2,478 3,063
60990 Inter-City Labor Allocation 92,772 92,772 90,001
Salaries & Benefits 134,314 100,186 50,273 60,725 92,772 92,772 90,001
Departmental
61005 Supplies - General 49 16 62 383 2,000 1,000 2,000
61020 Supplies - Operating 4,612 15,797 13,226 11,336 - 1,000
61220 Software -
61310 Meals / Lodging 439 386 396 700 700 700
61315 Continuing Education 250 250 250 1,500 1,500 1,500
61320 Annual Dues / Licenses 610 285 450 14,630 16,800 16,800 16,800
61405 Postage 505 620 585 784 1,000 1,000 1,000
61410 Transportation / Mileage 881 1,455 1,221 1,205 1,200 1,500 2,200
Departmental 7,096 18,809 16,190 28,588 23,200 23,500 24,200
Operating
62005 Electric 729 -
62100 Insurance 3,461 4,534 2,641 2,239 5,000 2,200 5,000
62200 Rentals 1,118 746 639
62210 Computer Services 1,500 1,500 1,500 1,500 1,545 1,545 1,600
62300 Equipment Maintenance Contract
Operating 6,808 6,780 4.780 3,739 6,545 3,745 6,600
0
~ 11/13/2008
CITY OF ANDOVER
Budget Worksheet - 2009
EDA 2110-46500
Ont Actual Actnal Actual Actual Bndget Estimate Requested
Number Description 2004 2005 2006 2007 2008 2008 2009
Professional Services
63005 Professional Services 6,061 3,530 2,223 1,965 5,000 5,000 5,100
63010 Contractual Services 6,446 2,077 2,000 17,236 11,000 11,000 11,000
63015 Attorney 271 588 91 2,000 2,000 2,000
63025 Publishing 1,633 1,019 733 490 2,500 2,500 2,500
63030 Printing 457
63100 R & M Labor - General 1,629 5,006 6,006 3,282
63105 R & M Labor - Building 3,922
63200 Inspections 444 1,838 522 156
63905 Contingency -
Professional Services 16,484 17,979 11,575 23,586 20,500 20,500 20,600
Capital Outlay
65300 Improvements 500
65600 Equipment -
Capital Outlay 500 - -
Other Financing Uses
67101 Operating Transfers Out -
Other Financing Uses -
Total Expenditures 165,202 143,753 82,818 116,638 143,017 140,517 141,401
Net Increase (Decrease) in FB 67,244 407 92,463 69,358 13,983 33,582 24,599
Fund Balance
Beginning 20,944 88,188 88,595 181,058 250,416 250,416 283,998
Ending 88,188 88,595 181,058 250,416 231,354 283,998 308,597
0
0
S- 11/13/2008
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C I T Y o F
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: TIF District Cash Flow Analysis
DATE: November 18,2008
The Executive Director will provide a presentation and distribute the handouts at the meeting.
-
0
0
C I T Y o F @
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: Closed Session: Parkside at Andover Station Purchase Agreements Negotiations
DATE: November 18,2008
The Executive Director will give a verbal update on progress made relative to the Parkside at
Andover Station Purchase Agreements negotiations with Bruggeman.. Homes and seek EDA
direction.
-
0
0
C I T Y o F (5])
-0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
CC: Jim Dickinson, Executive Directo
FROM: Will Neumeister, Community Development Director ~L
SUBJECT: Purchase Agreement/Letter of Intent/Progress Review
DATE: November 2, 2008
INTRODUCTION
This memo is provided as an update for all economic development activities related to Andover Station
North:
Mr. T's Dry Cleaners - The staff has been providing new business leads to Laura Heppner, so that she can
move ahead to build the entire building in the spring.
0 Blue Fin Pool & Spa - They purchased the property on October 14th and are under construction. A spring
grand opening is being planned.
Moose & Co. Grill House - They were successful in getting the Metro Waste Control to lower the number
of SAC units they needed to pay. They obtained a building permit on Nov. 6th and now are working to get
the footings and underground utilities in place and also finish putting curb and gutter and blacktop down in
the next three weeks. They are plannin~ winter construction and be open by spring.
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Office Development - Staff has heen marketing the site through both the MSP and CoStar websites. Staff
will continue to market the site and if any potential buyers surface we will bring forward any and all offers.
Now that the street at 139th is open and the new monument sign is finished, this should help to make the
site easier to sell. The City sign shop made up new "For Sale" signs and put them up last week.
.Monument Sign - LeRoy Sign Company finished building the sign at Hanson Blvd. and 139th Avenue.
The electrician is nearly ready to power up the sign. Their progress was slowed by the need to have a new
transformer set to serve the sign.
Kwik Trip Convenience Store/Car Wash - Kwik Trip has been waiting for Eddy to find a place to move.
They have approached Kottkes Bus about buying the vacant land east of their current site. They would
need a CUP for Auto body repair and outdoor storage.
ACTION REQUESTED
No action is needed, this is only an informational update.
0 Respectfully submitt~
Will Neumeister t: