HomeMy WebLinkAboutNovember 20, 2008
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
November 20, 2008
6:30 P.M. Skateboard Task Force Meeting
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (11/6/08)
4. Consider 2008-2009 Hockey Rink Schedule
5. Update in Regards to Scoreboards @ Eveland Fields/ Andover High
School
6. Review Outstanding Items
7. Chair's Report
8.
9. Adjournment
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763)
755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 4. Consider 2008-2009 Hockey Rink Schedule
DATE: November 17, 2008
INTRODUCTION
This item is in regard to considering the 2008-2009 hockey rink schedule.
DISCUSSION
To date the City has only received an application- from the Andover Huskies Youth
Hockey Association (AHYHA). Attached is the proposed schedule and
the rinks that
they plan on using for the 2008-2009 season which is very similar to last year's
schedule.
%of
Democratic Certificate
Established
Name of Group Participants
Procedures & SOtC3 of
Grievance
from Andover
Elections (State)
Insurance Procedures
based on
2007-08
season
Andover Huskies 1 00% Yes
(no Yes (no Yes
Yes (no
Youth Hockey I
changes from changes
changes from
Assoc. (AHYHA)
2007-08) from
2007-08)
2007-08)
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the 2008-2009 hockey
rink schedule as presented.
Respectfully submitted,
-~~~
Todd J. Haas
cc: Tony Howard, President of AHYHA
:2 CD8~ 2CJ{)tj fl-odt.el P.IY1 /4
5t:.tv2d..i,&-
ANDOVER PARK AND RECREATION COMMISSION (PRC)
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
1 r ' iJ~ - fJ f} ~ ,,",
Group requesting use of facilities . ~()(,~' fU' eJ r,()U u (:I--et
Association President J/I)t~ J ~J/Jl<.O Phone (Home)
Print Na "" (Work) '/cis
~ (Mobile)
Association Presi _ ~~r
. Signature~qUir) ate
Address Z S<?~- S~/N .-?J;01l
City .~j;;k(/t.?~ State /J::,;J Zip .sJ ~y
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL
AND BASEBALL.
NOTE: Scheduling decisions will be made at the PRC meeting on the third
Thursday in March.
FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
- .
BASEBALL.
NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. Facility requests submitted by the due date with this
completed form will be given the highest priority. Subsequent requests will be filled on a first-come,
first-served basis if facilities are available. The sequencing of scheduling will be considered with City
youth associations having first priority.
Number of participants expected in program this year 76~
Number of participants expected from Andover this year cVJP
Number of participants in program last year '701)
70'1) '..,
Number of participants from Andover last year I
3-/5
Age brackets for participation
,
.
i
1 CITY
OF ANDOVER :
J
-- ------ -
.--
-------
Number of game fieldslrinks needed per week this year S.t*
S2!/'f!tH-L.t:G
Indicate season start and end dates
Time slot desired (list 2 choices) 1.
2,
List specific fields/rinks being requested (refer to attached listing)
1.
2.
Number of practice fields/rinks needed per week this year
Time slot desired (list 2 choices) 1.
2.
List specific fields/rinks being requested (refer to attached listing)
\ ~.
1.
2.
Note: If association is planning to use fields from previous year, attach that schedule.
Note: Field/hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL.INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 1/2/02
fielduse.doc
2
~I
-
ex)
a
a
~I
~
a
~
...
......
.s
.....
.cu
.5
-e
0
~I
8
~
w
c
~
0
~
..J
:0:;
:J
ctI
C
....
ctI
w
:E
:E :E c..
~
J:
0...
0... a. Q)
<( <( <(
....
u ~I
a a 8
a..
en en I
a I a
I -c
:s b
0 ~
eX) ~ eX)
~ eX) '0
Q) 0 Q)
~ 0 I
I I
en ~ .!!!
~ I
I I Q)
Z
<( a <( a
<( a . 'S:
.e
- )0
~ co
a
a a ctI
Q) Q;; ~ cu
0
cO cO
cO Cl
0:: ~ Q
>- 0
W N
~
en
~
:E
~
U W
<(
0...
Z
0 .... ~I
a
c::
~
I
J:
~ a
~ 3:
I eX)
U.
I
0
'W
<(
a
en
a
>
co
>- en
0
<( en
c
~
:E :E
Q 0
Z
0...
0... 0...
N -J
<( ~I
<( a <(
a <( a
en z
I
a I a
-..-.--
1685 CROSSTO\ r A 55304 . (763) 755-5100
R.MN.US
To: Park and Recreation Commission
From: Todd J. Haas, Assistant Public Works Director
Subject: Item 5: Update in Regards to Scoreboards @ Eveland
Fields/Andover High School
Date: November 20, 2008
INTRODUCTION
This item is just an update in regards to scoreboards for the south field at
Andover High School/Eveland Fields.
DISCUSSION
As you may recall from the last meeting, the Park Commission requested staff to
contact the Andover Athletic Association about potentially participating in helping
fund the improvement for scoreboards. Staff has contacted Steve Gompertz,
President of the Andover Athletic Association, about the request from the high
school. Attached is e-mail that was sent to President Gompertz about the
possibility of participating in the funding of the improvement.
Note: Most likely the next time this will be discussed will be in January 2009.
Budaet Impact
As you may recall, the estimated cost for the scoreboard, wiring and mounting
the scoreboard is about $8000. The school is proposing the city pay half or
about $4000.
ACTION REQUESTED
This item is just an update. No action is necessary.
i
I Respectfully submitted,
I
I -#/ k---
I
I Todd J. Haas
.'
I, CC: Eric Lehtola, Andover High School
I Steve Gompertz, President of the Andover Athletic Association, 15098
j Yellow Pine Street NW
H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\112008\item 5.doc
Todd Haas
To: aaaboysbball@aol.com
Subject: FW:Score Boards at Eveland Fields
..
1008111710272057
3_0001.pdf (11...
Steve;
Attached is the letter of a request in regards to the consideration of score boards at
Eveland Fields by the Andover High School. As I mentioned to you on the phone, the Park
Commission requested that I contact your association to see if there would be any interest
from your board to help fund some of the project. As I understand, you will bring this up
at the next meeting to present the request yet this month in November and consider taking
a vote on this item in December.
If you have any questions, feel free to contact me at 763-767-5131. Thanks for the time to
consider the request.
Todd Haas
Assistant Public Works Director
1
_~u_
(' I 'I' '\' () F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 - (763) 755-5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Asst. Public Works Director ~
SUBJECT: 6:. Review Outstanding Items
DATE: November 20, 2008
Issues list as of 11/17/08
COMPLETED PROJECTS-
. Sunshine Park Irriaation Well - Well the irrigation system has been check to make sure it was
functioning properly but now the system has shut down for the year. Any questions regarding this,
feel free to contact Dave Berkowitz, City Engineer, at 763-767-5133.
ON-GOING PROJECTS -
. Develop Site Plans for all existing parks which indicates the facilities available. (On-Going).
. Andover Station North Ball Field Facility (prooertv south of the old landfill) - Things are
moving along. The building has been insulated and the heating system is now working. The security
system has now been installed. The countertops for the concession will soon be installed along with
the floor tiling. Again as a reminder, the Public Works personal will be doing some of the work over
the winter months so that the building will be open for spring baseball season.
. Update of Park Dedication Improvement Fund Quarterlv Report - Next report will be in January
2009.
. Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Next report will
be in January 2009.
. Comprehensive Plan (Park & Open SDace ChaDter) -The city staff has now received some
comments from Met Council staff. City staff will be working on the comments over the next couple
months.
ON-HOLD PROJECTS - None at this time.
TASK FORCE UPDA TES -
. Skateboard Task Force - (Hupp/Kowalewski) - The Task Force is meeting again prior to the
Commission meeting. Commissioners Hupp and Kowalewski will lead the discussion and give an
update as to where they are at with the skate park and the donation situation.
H:\Engineering\Parks\Park & Rae Packet Information\ltems\2008\ 112008\item a.DOC
OTHER ITEMS OF INTEREST -
. Irri2ation of Citv Parks - Staffhas been directed to prepare a feasibility report for each of the parks
that haye been identified as potential sites for irrigating fields. A report will be presented to the
Commission sometime in the early part of2009.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
.
H:\Engineering\Parks\Park & Rae Packet Information\ltems\2008\112008\item 6.DOC
--~-
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: Add-On Item. Consider Application for Scheduled Use of
Recreational Facilities/Constance Free Church (Add on to hockey
rink schedule)
DATE: November 20, 2008
INTRODUCTION
This item is in regard to considering approving the attached Application for Scheduled
Use of Recreational Facilities for use of the hockey rink as requested by Constance
Free Church.
DISCUSSION
The day that has been requested is as follows for your review:
. Thursday, December 11, 2008/5:00 pm- 8:00 pm/Prairie Knoll Park.
Note: Since these are one-day requests, the Commission may want to consider waiving
the requirements that are to be submitted as part of the Guidelines to use the facility.
Also attached is the proposed 2008-2009 hockey rink schedule. The Andover Huskies
Youth Hockey Association will need to make sure that they do not schedule any teams
that night to use the rink.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for
Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park
as requested by Constance Free Church.
Respectfully submitted,
t!!(t::.~
cc: Sarah Konen, Constance Free Church
-----
z ~s ....2..c;cCf
ANDOVER PARK AND RECREATION COMMISSION P
APPLICATION FOR SCHEDULED USE OF RECREATIONAL F
Group requesting use of facilities C 0 t'-iJf~NL .t f ~~ k:.,
Assoeiation-Pr-esident S~ \LrP\-i \l-ot-Jfi-t-..l Phone (Home)
Print Name (Work)
/.-:1 '~/ ... . (Mobile) it71 z., I..j'z.~t; Iq;
Asseeiation-President A~"~/?/ /./~ 1~/7/t'1(.~
Signature (required) crle
Address IFe /00 Gi"{)'75'OtJ{'J ~LVD
City PrNDD\J~f- State MrV Zip '?c.7 '?oi-j
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL
AND BASEBALL.
NOTE: Scheduling decisions will be made at the PRC meeting on the third
Thursday in March.
FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. Facility requests submitted by the due date with this
completed form will be given the highest priority. Subsequent requests will be filled on a first-come,
first-served basis if facilities are available. The sequencing of scheduling will be considered with City
youth associations having first priority.
Number of participants expected in program this year 100
Number of participants expected from Andover this year t)D
Number of participants in program last year -
Number of participants from Andover last year -
Age brackets for participation jt- .t\'~H t b'~'" - 91',,\ &'Ull;;f,\
1
Number of game fields/rinks needed per week this year I r.IN~
Indicate season start and end dates 1) ~L. , II
Time slot desired (list 2 choices) 1. C;: OD .- 9' CO'.(IV\
2.
List specific frelds/rinks being requested (refer to attached listing)
1. .n'.j:>.\~ Lt-NDj,... L. I L !2-- 'e I rJt..
2.
Number of practice fields/rinks needed per week this year .-
Time slot desired (list 2 choices) 1. -
2. -
List specific fields/rinks being requested (refer to attached listing)
1.
2.
Note: If association is planning to use fields from previous year, attach that schedule.
Note: Field/hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 1/2/02
fielduse.doc
2
I
~I
-
co co
0 0
0 0
~I
~ ~
0 0
~ N ~
-
T"" T"" .s
T"" T"" ca
E ,c:
'5
c. '-
CO 0
0
Ifl
I 0
E ~
c.
c '-
W
U) 0 ~
...J
:i2 :+::;
:J
~ CO
C CO
CG I-
a
a. co
w ~ - ~ ~
a. ~
:r: .....
- Q)
<( 0- ..... <( 0- <(
0- 0 I-
0 -
a.. ~
0') ~I J: a C\I J: a J:
a C :s
en 0 >- a ..... >- a >-
a :::.::: - 0
~ 0 J: co Q J: co J:
co 0 g: CI)
N I I I
CD Q) S
z <( a Q) <( a <(
a .!
I a 0 a a
'i: -
ii: co x
co a.. LIJ ca
0 co w co co
CG Cl oc:c a:: Q
0
~
>- N
a.
W
- en
~ a::: ::?E
.J:
U ~
0 W <( 0-
~ Z
0 .... ~I a
::s
Z J:
.J: a:
:r: >- a
0:: 3: J: co
0 l.L
I
CD 0
W <( a
en
> a
! ~ en
0 co
LL en
C ::?E ~ ~
f-- - CD Cl 0
Z
U N ....J
0- 0- 0-
C
<C ~I <( a <( a <(
a J! en z
J: a J: a J:
a ~
>- >- >-
U) I-
co co co
C Z
J: I J: I J:
I 0 ....J
<( a <( a <(
a a: =>
a a a
0 en
- w
co co
co I--- - co W
0 I a:
~ ~
I--- - 0 l-
N ....J
<( 0- <(
0- W ....J
~I a a
- en $
J: a J: a
- =>
>- >-
J: co J: co
~ 0 $
I I
CD
<( a <( a
.c I-
a a
E 0
co co
w a:
CD a: <(
u =>
CD
0
C ....J Z
Q) 0
<( -
0 C> ..c
~
c "C ()
l.L
~ 0:: en
CG
"C ~ VI
Q) ~ ~
I!! x
'C ....J
>.
3=
::s Q)
co
0 .><:
I- co ....:
.J: 0
a.. I ()
.... <: 0
.c