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HomeMy WebLinkAboutNovember 3, 1994 \ \~.J , "- : I ......./ , , J o u CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Park and Recreation Commission Meeting November 3, 1994 7:30 P.M. 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. Recommend Approval of Billing/93-7/Complex #2 5. Park Bond Discussion, Continued/project 94-28 6. 7. Chairman's Report 8. Adjournment 1"" \. / / \ /" \ " \ \. / () u ~ \\In\q~ ~-) ~~c.""_:..>'>.__."'" t:J' ~ J .~ ." CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 - ....~-- PARK AND RECREATION COMMISSION - NOVEMBER 3, 1994 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Tom Anderson on November 3, 1994, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Dave Erickson, Jim Lindahl, Jeff Kieffer, Dave O'Toole, Roger Paulson None Assistant City Engineer, ..'l'oddHaas Others Commissioners absent: Also present: APPROVAL OF MINUTES October 6, 1994: Page 3, bottom paragraph, clarify that while fencing may be desirable in some parks to control motorized vehicles, it is a financial issue. Generally, the Park Board does not want to force fencing upon residents who do not want it. ~~ October 20, 1994: Correct date on front page to October 20. MOTION by Kiefferr Seconded by Lindahl, to approve the Minutes from October 6. Motion carried on a 5-Yes, I-Present (Paulson) vote. MOTION by O'Toole, Seconded by Erickson, to approve the Minutes for October 20. Motion carried on a 5-Yes, I-Present (Lindahl) vote. RECOMMEND APPROVAL OF BILLING/IP93-7/COMFLEX 12 Mr. Haas reviewed the billing for the Andover City Hall Park Complex #2 from Hakanson-Anderson Associates, Inc. He and the City Administrator have reviewed the costs and are recommending approval, with the funds to come from park dedication. The original project proposal amounted to $11,150 for boundary survey, topo survey check, design, and field survey services. Additional services were required as the project got started, which brought the total costs to $24,324.39. Of that amount, the City has already paid $7,300. Mr. Haas noted the engineering fee is very low for the project, plus the rates are based on 1993 rates, not 1994's rates. Commissioner O'Toole understood there was a balance of $5,557 left out of the $20,000 that was dedicated for this project. Mr. Haas knew that $7,300 had already been paid and stated he would research further as to '\ why the account only shows the $5,557 as a balance. ,J MOTION by Paulson, Seconded by Lindahl, to pay the bill to Hakanson Anderson Associates, Inc., as presented. Motion carried unanimously. '-j \.~) Regular Park and Recreation Commission Meeting Minutes - November 3, 1994 Page 2 J PARK BOND DISCUSSION/PROJECT IP94-28 Mr. Haas stated he had presented the bond ideas discussed previously by the Park Board with some modifications and greater detail. He asked for additional input before presenting the list to the City Council. The Commission noted the list is basically what was presented by Mr. Starr and reviewed previously. They were comfortable with the list as proposed with the change to remove the concrete boat ramp and two small shelters from the Round Lake Boat Landing. It was felt that is to be more of a nature lake and that adding Class 5 to the boat landing would be sufficient. It was also noted that since there is not enough room to construct a baseball field at the Hills of Bunker Lake 5th Addition, that some are~ be designated for a baseball fieldiPossibly in prairie Knoll. Mr. Haas stated he gets a lot of calls on a trail system. The proposal would be to first construct the trail from Bunker prairie Park north along the railroad tracks, then west along Coon Creek. The Commission suggested other items to be emphasized would be the paving of park parking lots, especially in the MUSA area, upgrading to meet the ADA and safety guidelines, and the planting of trees and natural barriers in the parks. Mr. Haas noted that Public Works is working on determining the equipment needs for maintenance and upkeep of the expanded parks. The Commission J also noted that with the passage of a bond issue will be the need for additional Staff for maintenance as well. MOTION by Paulson, Seconded by Kieffer, recommending this as the final draft and forward it to the City Council. Motion carried unanimously. OTHER ITEMS Fencing for Fields at Field of Dreams - Commissioner O'Toole stated he talked with Mr. Starr this evening. Mr. Starr has received two quotes to fence around the perimeter of the four ball fields to keep the snowmobilers off this winter. The low bid is from North Star for approximately $20,000. This would be permanent eight-foot fencing. Mr. Haas noted the backstop and other fencing would be done in the spring. MOTION by O'Toole, Seconded by Erickson, to recommend authorizing the expenditure of no more than $23,000 for the outfield perimeter fence for City Hall Complex #2; this includes gales, foul pole and markers; with funds to come out of the park dedication fund. DISCUSSION: Mr. Haas stated this would be placed on the November 15 Council agenda for their approval. Motion carried unanimously. Dying Ash trees in Northwoods park - Mr. Haas stated he will make copies of the information presented to the Park Board and will also forward it to the Tree Commission. j Park Dedication/Wittington Ridge - Mr. Haas reviewed the appraisal for the Wittington Ridge plat, noting the appraisal is very similar to what the developer proposed. \. ) \ -) Regular Park and Recreation Commission Meeting Minutes - November 3, 1994 Page 3 (Other Items, Continued) Park Dedication funds over the past four years - Commissioner Lindahl asked for an accounting of park dedication funds received for each of the last four years, which will provide the Commission with information on which to base future planning. Mr. Haas agreed, also noting the Finance Director has suggested submitting quarterly reports on park funds rather than monthly unless there are a lot of changes. The Commission agreed. Kelsey-Round Lake Park Update - Mr. Haas stated he viewed the project on Friday and found the work unacceptable. As it is, he will not recommend accepting the project until corrections are made. He will follow up with the contractor. Field of Dreams ball field - Commissioner O'Toole noted one field does not appear to be flat. Mr. Haas stated he will check into it. Lighting for City Hall Complex #1 - Mr. Haas stated the Staff cannot do the work on the rebidding because they are not qualified to answer questions on the specifications. Assessments for Field of Dreams - Chairperson Anderson reported on the j Council's action to cancel all but about $4,000 of assessments for the Field of Dreams. The $4,000 is for the service to the concession building. Commissioner 0' Toole noted because of the late date, the concession building will not be constructed until spring. MOTION by O'Toole, Seconded by Lindahl, to adjourn. unanimously. Motion carried The meeting adjourned at 8:17 p.m. Respectfully submitted, ~ o~~~C0{?c0i-- ~:r~la A. Peach Recording Secretary