HomeMy WebLinkAboutSeptember 15, 1994
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304. (612) 755-5100
PARK AND RECREATION COMMISSION - SEPTEMBER 15, 1994
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park and Recreation
Commission was called to order by Acting Chairperson Jeff Kieffer on
September 15, 1994, 7:30 p.m., at the Andover City Hall, 1685 Crosstown
Boulevard NW, Andover, Minnesota.
Commissioners present:
Torn Anderson, Dave Erickson (left at 9:00
p.m.), Jim Lindahl, Dave O'Toole, Roger
Paulson
Darrell DeLarco
Parks Department Supervisor, Kevin Starr
Others
Commissioner absent:
Also present:
RESIDENT FORUM
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Dennis Madden, 443 156th Avenue NW - proposed the City develop a park in
the Nordeen Addition. The residents would like a small area for
skating, a picnic table and a swing set. There are 46 children ages 12
and under in a three-block area. There is a nice grove of trees in the
middle which would be a nice area for a picnic table. Mr. Starr stated
they still mow the corner parcel. He felt it could be leveled and would
be a very nice area for a skating rink and a picnic area with small tot
lot. He suggested a skating rink could be put in for this winter and
funds budgeted for play equipment for next year. He would check on a
power source for a light over the skating rink. The Commission
generally agreed to go ahead with a free skating rink and to check on a
light for this winter in Nordeen's Addition, with funding to corne from
park dedication.
MOTION by Erickson, Seconded by Anderson, to so move. Motion carried on
a 6-Yes, 1-Absent (DeLarco) vote.
APPROVAL OF MINUTES
September 1, 1994: Page 1, 3rd paragraph, clarify: "It has .01 acres
of water storage in the la-year flood level, and .74 acres of water
storage in the lOa-year flood level.
Page 2, bottom paragraph, 3rd sentence, correct: "While no
specific guidelines are in place..."
MOTION by O'Toole, Seconded by Lindahl, the Minutes be approved with the
corrections. Motion carried on a 6-Yes, 1-Absent (DeLarco) vote.
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'J WOODLAND MEADOWS 2ND ADDITION SKETCH PLAN
Commissioner Anderson stated he received a call from Byron Westlund of
Woodland Development. He has proposed cash in lieu of land for park
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Andover Regular Park and Recreation Commission Meeting
Minutes - September 15, 1994
Page 2
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(Woodland Meadows 2nd Addition Sketch Plan, Continued)
dedication. The Commission noted there is a park area just north of
this proposed development, though it is not developed. Also, Hawk Ridge
is about a mile away. It already has a ball field, a soccer field and a
hockey rink; and the plan is to make that more of a regional park. This
development is also only three miles from the City Hall complex. The
consensus of the Commission was to accept cash in lieu of land for this
development.
ELDORADO ESTATES PRELIMINARY PLAT
The Commission agreed to accept cash in lieu of land for park dedication
for Eldorado Estates as was recommended at the sketch plan stage.
MOTION by Anderson, Seconded by Paulson, to so move. Motion carried on
a 6-Yes, I-Absent (DeLarCO) vote.
PROJECT MANAGER DISCUSSION/PROJECT IP93-7
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Commissioner O'Toole explained the City Administrator recommended the
Economic Development Authority enter into a contract with Lori Houwman
as project manager for the Field of Dreams project. She is offering her
services at a reduced rate and has already donated many hours on the
architecture of the project. The EDA approved the recommendation with
the funds to come from the Park Dedication fund. It is expected the
total cost for her services would be between $3,000 to $5,000.
Commissioner O'Toole also explained the need for a contingency fund of
cash in the event items are needed in the evenings or weekends when
volunteers are on the project. All expenses would be verified with
receipts. The Commission agreed.
MOTION by Paulson, Seconded by O'Toole, to approve the services of Lori
Houwman for up to $5,000 as the project manager with funds to come from
Park Dedication. Also allow up to $1,000 for a petty cash fund. Motion
carried on a 6-Yes, I-Absent (DeLarco) vote.
DISCUSSION PROJECT IP94-1/CITY HALL PARK COMPLEX #1
Commissioner O'Toole explained Staff recommended to the City Council
that the lighting of the existing park complex not be rebid at this
time. There would be an additional cost to change the specifications,
and Staff felt the park dedication funds would be better spent on
lighting the Field of Dreams area. He was not aware that additional
funds would be needed to change the specifications before it could be
rebid.
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In discussing the issue, the Commission felt any additional expense for
new specifications should be minimal because the scope of the project is
not being changed. They also recalled that the first bids were rejected
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Andover Regular Park and Recreation Commission Meeting
Minutes - September 15, 1994
Page 3
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(Project IP94-1/City Hall Park Complex #1 Lighting, Continued)
because they felt the costs were high, and at the time they did not know
if or when there would be a bond referendum. The thinking was if there
was not going to be a bond referendum, the existing fields would be
lighted, which would carry the City through until it was possible to
light the Field of Dreams complex. It was also noted that the lights
are mainly for adult league usage, not for youth athletics. In
addition, with some existing fields lit, it would be possible to allow
some fields to rest for a period of time with regard to maintenance.
Another reason noted for lighting two fields in the existing complex is
because of the urgent need for fields next year, not knowing whether the
new fields in Complex #2 will be available. It was reasoned the
lighting of Complex #2 can be accomplished with a successful passage of
a bond referendum; and because there is a demonstrated need to light two
of the existing fields as well, that that be done with the use of
existing park dedication funds.
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The Commission felt the specifications would be changed for a minimal
cost of around $500. The consensus was to have the specs revised for
two softball fields and to rebid the lights so the cost is known.
MOTION by Lindahl, Seconded by Paulson, to request Todd Haas to review
this with just lighting two softball fields; see what the engineering
fees would be to put together new specifications. Motion carried on a
6-Yes, 1-Absent (DeLarCo) vote.
DEDICATION SIGN/BRIAN SORENSON
Ron Nelson, 1767 132nd Avenue NW, Coon Rapids - received some estimates
on a plaque from the Sign Station in Andover, and the costs range from
$800 to $1,100. He is making an appointment with them to determine how
the costs can be brought down. However, they would like to see the
dedication take place as soon as possible. The suggestion is to have a
dedication ceremony with just the sign on the backstop as soon as
possible and probably have the plaque completed by spring.
The Commission agreed to have a wooden sign made for the backstop and
suggested to Mr. Starr that the other dedication signs be changed to
wood as well. They also suggested that a portion of the concession
stand/storage building in the new complex be reserved for dedications of
this kind and that the plaque for Brian could be put there. Mr. Nelson
had no objection to that suggestion. He also reviewed the quotes he
received for various plaques and read the message they would like
engraved in the plaque which highlights the team spirit and have fun
attitude that Brian had for the game. He agreed to have more
information at the next meeting.
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) MOTION by Anderson, Seconded by O'Toole, for the wood dedication sign
for Brian Sorenson to be placed on Field 4 and to forward this item to
the City Council. Motion carried on a 6-Yes, 1-Absent (DeLarco) vote.
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Andover Regular Park and Recreation Commission Meeting
Minutes - September 15, 1994
Page 4
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PARK BOND DISCUSSION/PROJECT IP94-28
The Commission spent some time reviewing the ideas produced by the
Public Works Department for upgrading and developing parks assuming the
passage of a bond referendum. It was generally agreed that bond funds
should be used to:
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Blacktop all parking lots of parks.
Upgrade parks to meet ADA guidelines.
Construct a portion or all or the trail system according to the
Comprehensive Park Plan.
Continue development of Kelsey Park.
Continued planting of trees in parks.
Signage in all parks.
Include sand, timbers, and access paths in all play areas.
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In addition to the bond ideas presented for the various parks, the
Commission also suggested:
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Hawkridge - Add a sand volleyball court.
Timber Trails - Add security lights, free skating rink.
Wild Iris - Enlarge the parking lot.
Hidden Creek North - Consider as southern regional park. Blacktop
parking lot, blacktop basketball court.
Round Lake Boat Landing - Upgrade boat ramp.
prairie Knoll - Consider as eastern regional park.
Strootman - Pave canoe landing.
Shady Knoll - Consider developing a pond on the low end.
(Commissioner Erickson left at this time, 9:00 p.m.)
The Commission suggested Mr. Starr check on the ratio of tennis courts
to population and how many would be appropriate for a city the size of
Andover. They also questioned the costs of wading pools and the cost
effectiveness of an outdoor community pool. There was some discussion
on a one-page survey to the residents to determine the interest in
sports activities for each quadrant of the City.
The Commission asked that this "wish list" be forwarded to the City
Council for their information and that costs be assigned to the items to
determine a total package cost.
CHAIRMAN'S REPORT
Transplanting of Trees - Mr. Starr reported 48 trees were transplanted
from the Foxberry Farms development into City parks.
MOTION by Anderson, Seconded by Paulson, to adjourn. Motion carried on
a 5-Yes, 2-Absent (DeLarco, Erickson) vote. The meeting adjourned at
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'~a~lla A. Peach, Recording Secretary