HomeMy WebLinkAboutJune 16, 1994
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
Park and Recreation Commission Meeting
June. 16, 1994
7:30 P.M. 1. Call to Order
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2. Residents Forum
3. Approval of Minutes
4. 1995 Park Capital Budget Discussion
5. Park Bond Discussion
6.
7. Chairman's Report
8. Adjournment
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CITY of ANDOVER
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
Park Commission
Kevin starr, Todd Haas;
Daryl E. SUlande~
,lnnp 1 Ii, 1 qq4
REFERENCE: Park Expenoi hIres StatTls Report: TT1:'<"IO; tr;>r'l 5/31/94
Park Dedication Fund
January 1, 1994 Beginning Balance:
Year to Date Receipts:
Dedication Fees and Contributions
received through May 31, 1994:
Interest Earnings 1st Qtr 1994:
Total Available for Projects:
Year to Date Expenditures:
Operating Supplies:
Contractual Services:
Capital Improvements:
May 31, 1994 Balance Available
Park Area
Budget
General Fund 1994 Capital Improvement Budget
Ci ty Hall
Hiddencreek North
Hawkridge
Creekview Crossing
Meadows of Round Lk
Benches Tables & Trees
$10,004.00
2,619.00
1,484.00
1,000.00
7,916.00
6,900.00
Total
$29,923.00
Expended YTD
$ .00
.00
.00
.00
.00
5,553.99
$ 5,553.99
$191,227.01
500.00
3,069.15
$194,796.16
.00
3,349.95
.00
$191,446.21
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Park Expenditure status Report: 6/15/94
Page 2
Detail of Year to Date Expenditures:
Park Dedication Fund
Date
Vendor/Description
Budget
Payments
City Hall Park Complex
Field Lighting Project:
4/26/94 Wunderlich-Malec
5/24/94 Wunderlich-Malec
3,320.00
420.70
2,668.63
Remaining Balance 230.67
Park Complex *2 (carryover from 1993) 20,000.00
1993
Expenditures
unexpended Balance Forward
11,326.48
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5/17/94
TKDA
8,673.52
260.62
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Remaining Balance
8,412.90
Meadows of Round Lake
2,000.00
.00
unexpended Balance
2,000.00
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park Expenditure status Report: 6/15/94
Page 3
Detail of Year to Date Expenditures:
General Fund capital Improvements
Date
Vendor/Description
city Hall Park Complex
Unexpended Balance
Hidden Creek North
unexpended Balance
Hawkridge
unexpended Balance
Creekview Crossing
unexpended Balance
Meadows of Round Lake
unexpended Balance
Benches Tables & Trees
Benches & Tables
Trees
unexpended Balance
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Budget
10,004.00
2,619.00
1,484.00
1,000.00
7,916.00
6,900.00
Payments
.00
10,004.00
.00
2,619.00
.00
1,484.00
.00
1,000.00
.00
7,916.00
5,553.99
.00
1,346.01
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
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PARK AND RECREATION COMMISSION - JUNE 16, 1994
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park
Commission was called to order by Assistant Chairperson
June 16, 1994,7:37 p.m., at the Andover City Hall,
Boulevard NW, Andover, Minnesota.
and Recreation
Jeff Kieffer on
1685 Crosstown
Commissioners present:
Commissioners absent:
Jim Lindahl, Dave O'Toole
Darrell DeLarco, Tom Anderson, Dave Erickson,
Roger Paulson
Parks Department Supervisor, Kevin Starr
Also present:
1995 PARK CAPITAL BUDGET DISCUSSION
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Mr. Starr reviewed the 1995 proposed park capital budget, which includes
funding for pond development in Strootman or Shady Knoll, lights for the
Field of Dreams fields, tree planting program for various parks,
replacement of picnic tables, topsoil and seed for various parks,
replacement of older park equipment where needed, trash barrels,
bleachers, additional equipment for Hidden Creek North, construction of
bituminous walkway/bikeway paths in various parks, playground equipment
in Timber Trails, park benches in various parks and the installation of
a well in Hawkridge Park. The total proposed budget is $210,900.
Mr. Starr also stated he has a bid to construct an 8-foot bituminous
walkway in four parks for $10,000. Those walkways will be constructed
at City Hall, Hidden Creek East, Hidden Creek North, and Creek Ridge
parks this summer. Commissioner O'Toole suggested making application
for grant funds for trails for next year, though a trails plan must be
developed before that application can be submitted. Mr. Starr continued
that he has a program of switching all picnic tables to metal frames and
installing secure trash receptacles in the parks. Another goal is to
put park benches by every playground.
The Commission generally agreed with the proposals, noting action will
be taken at the next meeting when, hopefully, more Commissioners will be
available. They also noted the need to budget for capital improvements
in the event a bond issue is not passed within the next year.
PROPOSED PARK BOND IDEAS
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Mr. Starr noted the bond ideas he proposed. The intent would be to
provide something for everyone. The Public Works Superintendent has
reviewed the ideas. He did not have a dollar figure for any of the
proposals. Commissioner O'Toole stated he called the Minnesota Trails
and Waterway System about grants. Over the past two years, everyone who
made application received the amount asked for. They offer matching
grants. He was told Andover would qualify because its trail would hook
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Regular Andover Park and Recreation Commission Meeting
Minutes - June 16, 1994
Page 2
(Proposed Park Bond Ideas, Continued)
up with a regional trail and that typically it costs $50,000 per mile to
develop a trail. Commissioner Lindahl also felt trails in Kelsey-Round
Lake could tie into the proposed county regional park on the Rum River.
Mr. Starr then noted the 1994 Directory of Parks which lists all the
equipment in every park valued at today's replacement costs.
The Commission discussed the need to provide better park facilities for
the residents and that the funding has not kept up with the need. They
also noted the need to provide cost estimates on each bond idea and made
several suggestions on what they would like to see included as bond
projects. It was agreed to meet with Bob Thistle of Springsted at the
next meeting, July 7, if that can be arranged to discuss the procedure
for the bond referendum.
APPROVAL OF MINUTES
June 2, 1994: Correct as written.
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MOTION by O'Toole, Seconded by Lindahl, to approve the Minutes of June
2. Motion carried on a 3- Yes (Kieffer, Lindahl, 0' TOole), 4-Absent
(Anderson, DeLarco, Erickson, Paulson) vote.
CHAIRMAN'S REPORT
Resident Forum Issue from Last Meeting - Mr. Starr stated Mr. Stone and
Mr. Haas both know about the problem of the resident mowing park
property in the Hills of Bunker Lake, and they will be sending him a
letter.
Field of Dreams Development - Commissioner O'Toole received a quote on
a sprinkling system for the ball fields at the Field of Dreams. It will
cost $24,800 installed with some volunteer help. He felt the irrigation
system should be installed and the fences put in this year so the fields
can be used next year. Once the fields are graded, it will cost about
$15,000 per field for fencing, ag lime, bases, etc. Because of the
potential for sewer extension along the eastern edge of the property in
the near future, there is no proposal to irrigate the soccer fields at
this time. He asked how much park dedication the Commission is willing
to direct to this project this year.
Acting Chairperson Kieffer thought the Commission had originally looked
at dedicating $75,000 for the project this year. The Commission
generally agreed it makes sense that the irrigation system, fencing,
" etc., should be done this year. Commissioner Lindahl felt this is the
) reason the dedication funds have been set aside. It was agreed to table
this item to the next meeting so the full Commission can make a
decision. In the mean time, Mr. Starr agreed to obtain more fixed costs
on ag lime and fencing for the ball fields.
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Regular Andover Park and Recreation Commission Meeting
Minutes - June 16, 1994
Page 3
(Chairman's Report, Continued)
Commissioner O'Toole also noted the Andover Recreational Development
Association is making a big push for donated materials and volunteer
labor for the construction of the concession stand/storage building to
be constructed between the ball fields. The architect has said they do
not have enough brick donated for the building yet. The group is also
getting an early start on calendar sales for 1995, hoping to raise about
$20,000. They also hope to get $10,000 to $20,000 in donations from the
business community.
MOTION by Lindahl, Seconded by O'Toole,
a 3-Yes (Kieffer, Lindahl, O'Toole),
Erickson, Paulson) vote.
to adjourn. Motion carried on
4-Absent (Anderson, DeLarco,
The meeting was adjourned at 8:32 p.m.
~~spectful~U~d.
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Recording Secretary