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HomeMy WebLinkAboutMarch 17, 1994 o o ~ .l-.j Illq~ o ~ .CITY of ANDOVER PARK AND RECREATION COMMISSION - MARCH 17, 1994 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Darrell DeLarco on March 17, 1994, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Torn Anderson, Dave Erickson, Jeff Kieffer, Jim Lindahl (arrived at 7:36 p.m.), Dave O'Toole Roger Paulson Park Department, Kevin Starr Others Commissioner absent: Also present: AGENDA The Commission agreed to add Item 8 to the agenda, City Hall Park Complex No.2, Water I s sue; and to delete Item 7, Fees - Usage of Fields. C) RESIDENT FORUM Al Grabowski, Andover Athletic Association - stated he submitted an application to use the softball fields for tournaments the weekend of May 21 and 22. He would like to receive permission so he can print up the flyers. Also, Dick Krueger, an AAA coach for the same team since the girls were in fifth grade, died two weeks ago. The AAA would like to erect a sign or plaque for one of the fields at the City Hall Complex dedicated to Mr. Krueger. Mr. Grabowski felt the efforts of Mr. Krueger made a difference in the community, and the AAA would be willing to pay the cost of the sign. The Commission agreed with the recommendation, noting City Council approval is required. They asked that Mr. Grabowski forward a written request, and they will make a recommendation that the City Council approve it. MOTION by Kieffer, Seconded by O'Toole, to approve the tournament for AAA on May 21 and 22. Motion carried on a 5-Yes, 2-Absent (Lindahl, Paulson) vote. u Chuck Schmidt, Andover Baseball - stated several weeks ago they had requested the City look at installing magnetic bases in the fields to be able to lengthen the bases and place more competitive leagues on the fields. Upon further investigation, they have found that magnetic bases are not a good idea and not as effective as others. He, Mr. Grabowski and Mr. Starr will continue to discuss that item. Mr. Schmidt also noted that he and Mr. Grabowski will be talking about field assignments in the spirit of cooperation so they will not get into the same situation as last year. Mr. Starr stated he hoped to have a tentative schedule of ball field uses next year. '. " ,) , <.J Regular Andover Park and Recreation Commission Meeting Minutes - March 17, 1994 Page 2 .J (Commissioner Lindahl arrived at this time; 7:36 p.m.) APPROVAL OF MINUTES February 17, 1994: Correct as written. March 3, 1994: Correct as written. MOTION by Anderson, Seconded by Kieffer, approval of the February 17 Minutes. Motion carried on a 6-Yes, I-Absent (Paulson) vote. MOTION by Anderson, Seconded by Lindahl, approval of the March 3 Minutes. Motion carried on a 6-Yes, I-Absent (Paulson) vote. TIMBER MEADOWS 2ND ADDITION PARK DEDICATION Bvron Westlund, recommended cash plan stage. The Woodland Development noted the Park Board had in lieu of land when this was presented at the sketch Commission agreed. '. ) MOTION by Kieffer, Seconded by O'Toole, to accept cash in lieu of land for the Timber Meadows 2nd Addition. Motion carried on a 6-Yes, I-Absent (Paulson) vote. APPROVE 1994 SOCCER SCHEDULE Herb Mav, North Metro Soccer Association Field Coordinator, and Chuck Robinson, Andover Soccer - represented the soccer associations. Mr. May explained the agreement between the two organizations on the use of the fields at the City Hall Complex. The Park Board noted a roster is needed from both organizations. Mr. Mav - stated they will need the small field south of the water tower at the City Hall site. They are always in need of additional fields. Commissioner O'Toole stated the Andover Recreational Development Association would like to see a more enthusiastic response from the soccer associations on the Field of Dreams project. Mr. Mav - stated their organization is working with several cities to get additional fields, and they are trying to get artificial turf in the new ice arena. They are stretched pretty thin. He asked if the City will be marking the fields this year. Mr. Starr stated they will continue the way they did it last year. He will be sure enough paint is provided. There was also a discussion with Mr. May about the soccer fields that are available. \ Mr. May - asked if they could get written permits for use of the fields. Andover is the only City that doesn't issue them. The Commission agreed to have Staff send a letter to both organizations with the assigned fields. They also noted they are considering the implementation of a usage fee for 1995 which would be used for field maintenance. J , \ '---.J . , u \ ,) Regular Andover Park and Recreation Commission Meeting Minutes - March 17, 1994 Page 3 (Approve 1994 Soccer Schedule, Continued) Mr. Mav - expressed reservations about the City charging a fee to use the soccer fields. The more they raise the fees, the fewer players they get. The Commission explained other developing cities have charged fees for years. It is needed to keep the fields in good condition. MOTION by Kieffer, Seconded by O'Toole, to approve the soccer schedule for 1994. Motion carried on a 6-Yes, I-Absent (Paulson) vote. 1994 PARK CAPITAL BUDGET, CONTINUED Chervl Porteson, Hidden Creek - stated many people used the skating rink at the Hidden Creek park. They would like some swings in the park if possible. She also asked about getting "No Parking" signs on Bunker Lake Boulevard and planting trees along that road. Mr. Starr stated the proposal calls for a swing set and a basketball court. The basketball court would be where the ice rink is now, and the ice rink can be put over the court in the winter. He does not want to plant trees along Bunker Lake Boulevard until he knows for sure where the boulevard will be after the reconstruction. There are also plans for a tarred path - \ around the park. The Commission asked that Mr. Haas contact the county '-../ regarding "No Parking" signs on Bunker Lake Boulevard. Mr. Starr stated he met with the Gametime representative today, who sketched a plan for the Meadows of Round Lake Park. The proposed equipment would cost $7r230 including tax and freight. The representative also felt comfortable with what the City is doing to meet the ADA requirements. Because Mr. Otto was present to discuss the City Hall Complex #2 plansr the Commission agreed to go to that agenda item, returning to the budget following that discussion. CITY HALL PARK COMPLEX 12, WATER ISSUE '. Merlin Otto, Hakanson-Anderson - reviewed the plan for the park. One concern is the issue of having to re-establish turf 14 days after grading and having to coordinate that with possible sewer and water extension and installation of sprinkler systems. The question of the water is whether the sprinkler system will be run from the municipal system or from a separate well. That will make a difference in the size of the line that is run to the concession building. They will also have to determine whether the water line will be run to the building diagonally from its existing location, or whether the utilities will be run up the eastern property line so the water line can then be run directly west to the building. Decisions on these items affect the cost considerably. .J In discussing the issue of sprinkling the fields from the municipal system or from a separate well, Mr. Otto noted what other cities do and , \ \_/ , ",-,) Regular Andover Park and Recreation Commission Meeting Minutes - March 17, 1994 Page 4 j (City Hall Park Complex #2, Water Issue, Continued) outlined the pros and cons of each alternative. Installing a separate well will cost more initially but will be the most cost effective in the long run. It is easier to construct a separate well now, anticipating tougher restrictions on well drilling in the future. Treated water is not used on the fields when there is a separate well, and there would be no restrictions with sprinkling bans. The Commission favored the installation of a separate well for watering the fields, though they wanted to know why Mr. Haas and Mr. Stone recommended the irrigation system be supplied by City water. They felt there were many advantages of a separate irrigation well. The general consensus, then, was to go with a separate irrigation well and to run a small line for drinking to the concession building. Mr. Otto stated the drinking line would be bid with the well system. Discussion was also on the logistics of the grading, installation of the irrigation system, installation of the lighting system, etc., since the ARDA has lined up volunteer help in an effort to save costs. Commissioner O'Toole stated Northern Irrigation has worked on a plan for watering the fields for no cost. Mr. Otto also stated it is difficult to work on the plan without knowing the budget. He would like to know the \ extent of the volunteer work to incorporate it into the overall contract ,.J along with the grading. Another option is to eliminate a portion of the grading until the sewer and water lines issue can be resolved. Mr. Otto stated a program can be set up to accommodate volunteer help and to coordinate the work efforts between all parties; but there has to be a better definition of who is doing what on this project. A firm commitment from volunteers is needed. It was agreed that the Andover Recreational Development Association, Mr. Haas and Mr. Otto will meet to discuss the volunteer issue. Mr. O'Toole agreed to talk with Mr. Haas. Mr. Otto also briefly addressed the storm drainage issue possible alternatives. No specific direction was Commission on the storm drainage item. on the site and given by the 1994 PARK CAPITAL BUDGET, CONTINUED , \ ) Discussion resumed on the budget. Mr. Starr reviewed the proposed equipment purchases for City Hall, Hidden Creek North, Hawk Ridge, and Creekview Crossing. He agreed to install an 8-seat swing set in Hidden Creek North rather than a 6-seat as shown in the proposal. The Commission suggested the possibility of putting in a volleyball court in Pleasant Oaks and/or a basketball court. They also felt it is important to complete the Meadows of Round Lake Park, using the park dedication funds if necessary to do so. Mr. Starr noted the equipment proposed for that park. It is a small tot lot. The Commission suggested the equipment be colored and agreed to install a two-seat spring ride, a single-seat spring ride, and a 6-seat swing with 4 swings and 2 baby seats. Total development of that park should not exceed $10,000. Mr. Starr stated he would also install benches and tables in every park. \ \. ) . \ ; I , , ~ Regular Andover Park and Recreation Commission Meeting Minutes - March 17, 1994 Page 5 (1994 Park Capital Budget, Continued) Commissioner O'Toole reported he asked the Council about the possibility of using Community Development Block Grant Funds to provide handicapped accessibility in the parks. Mr. Carlberg was going to check with the county to see if those funds could be used for that purpose. Mr. Starr stated he will also be attending meetings to learn more about those requirements. He felt the park on the east side of the City Hall Complex could be developed for the handicapped. The Commission agreed. Mr. Starr also reported he has applied for a $2,000 grant from Anoka Electric for tree planting. He hoped to be able to budget for bleachers in the 1995 budget. Class 5 and ag lime for fields will be taken from the maintenance budget this year. MOTION by O'Toole, Seconded by Erickson, that we recommend this capital budget for 1994 with the exception of adding in not to exceed $10,000 for the Meadows of Round Lake; expenses that exceed the capital budget to come out of park dedication. Motion carried on a 6-Yes, l-Absent (Paulson) vote. CHAIRMAN'S REPORT / Five-Year Plan - Mr. Starr stated Staff is continuing to work on a five- year park development plan. The Bridge over Coon Creek/R. Smith Property - Mr. Starr stated both Mr. Haas and Mr. Stone have recommended the City not accept the bridge over Coon Creek when the property owned by Ron Smith is developed because of its age and the problems of insurance. That bridge should be removed before the City accepts the park area. The Commission asked that Staff let the developer know the Park Board wants that bridge removed before accepting that parkland. Lighting of Ball Fields - Mr. Starr reported an individual was hired who is now in the process of drawing up specs for the lighting of three ball fields and one soccer field at the City Hall Complex. The plan is to light Fields 2, 3, and 4, and the main soccer field. After discussion, the Commission agreed to try to light three ball fields and one soccer field; but if there is not enough funds to do all of that, they would light just two ball fields. Meeting at Parks - Weather permitting, it was agreed to meet at 7 0' clock, April 7, at the Creekview Crossing Park; and to meet at 7 o'clock, April 21, at the Meadows of Round Lake Park. , \ , .-.J MOTION by Kieffer, Seconded by Anderson, to adjourn. Motion carried on a 6-Yes, l-Absent (Paulson) vote. The meeting adjourned at 9:22 p.m. ~~~~retary '~ :J -<~ ,.rl" ,;:::.~C'~~~~;~~'C" ,. ,,_ -. .- "~' .. ' '\ 6' ~ ", ,;~ , :~ 1, .I.. ! """,.,,' '~...."..,. -.-< (j '---- , '\ " ) ........ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Park and Recreation Commission Meeting March 17, 1994 7:30 P.M. 1. Call to Order 2. Residents Forum 3. Approval of Minutes - Feb. 17, 1994 & March 3, 1994 4. Timber Meadows 2nd Addition Park Dedication 5. Approve 1994 Soccer Schedule 6. 1994 Park Capital Budget, Continued 7. Fees - Usage of Fields 8. 9. Chairman's Report 10. Adjournment ()