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Home My WebLink AboutCC November 5, 2008 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US Regular City Council Meeting - Wednesday, November 5, 2008 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/21/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Resolution Supporting Safe Routes to School Grant Application - Engineering 4, Approve Snow Removal & Ice Control Pplicy - Engineering 5. Approve Reimbursement Resolution/2009 Capital Equipment Purchases - Administration Discussion Items 6. Canvass Election Results - Administration 7. Hold Public Hearing/Adopt Assessment Ro1V2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering 8. Hold Public Hearing/Delinquent Utilities - Administration Staff Items 9. Administrator's Report - Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US Regular City Council Meeting - Wednesday, November 5, 2008 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/21/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Resolution Supporting Safe Routes to School Grant Application - Engineering 4. Approve Snow Removal & Ice Control Policy - Engineering 5. Approve Reimbursement Resolution/2009 Capital Equipment Purchases - Administration Discussion Items 6. Canvass Election Results - Administration 7. Hold Public Hearing/Adopt Assessment Roll/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering 8. Hold Public HearinglDelinquent Utilities - Administration Staff Items 9. Administrator's Report - Administration Mayor/Council Input Adjournment @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: November 5,2008 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: October 21,2008 Regular Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~~d1arfrwv Ml helle Hartner Deputy City Clerk ; Attach: Minutes ~ 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 21,2008 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, October 21,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Others 20 21 22 PLEDGE OF ALLEGIANCE 23 24 25 RESIDENT FORUM 26 27 No one wished to address the Council. 28 29 30 AGENDA APPROVAL 31 32 Add Item 5A, (Proclaim November Homelessness Awareness Month). 33 34 Motion by Jacobson, Seconded ,by Knight, to approve the Agenda as amended above. Motion 35 carried unanimously. 36 37 38 APPROVAL OF MINUTES 39 40 October 7, 2008, Regular Meeting: Correct as amended. 41 42 Councilmember Trude indicated on page 3, the title should be changed to reflect the decision made. 43 It should read "Discuss Request to Declare Dangerous Dog". 44 45 Councilmember Jacobson stated on page 6, (Closed Session) should be moved from line 35 to line 46 39 to be reflected after the motion was made. 47 48 Regular Andover City Council Meeting Minutes - October 21,2008 Page 2 1 2 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 3 unanimously. 4 5 October 7, 2008, Closed Session Meeting: Correct as amended. 6 7 Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. 8 9 Councilmember Jacobson stated he had some changes to the minutes. 10 11 Councilmember Trude withdrew her motion, Councilmember Orttel withdrew his second. 12 13 Councilmember Jacobson stated on line 29, Councilmember Trude thought the employees should 14 give their opinion "anonymously", not "unanimously". Line 7, the word "retired" should be 15 "retiree". Lines 2 and 3, after the word only the period should be deleted and insert a comma and 16 then lower case "they" so the two sentences run together. 17 18 Councilmember Trude stated on line 2, they should change the word "implement" to "implemented". 19 .20 Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried 21 unanimously. 22 23 24 CONSENT ITEMS 25 26 Item 2 Approval of Claims 27 28 Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried 29 unanimously. 30 31 32 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT 33 34 Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement 35 activities occurring within Andover. 36 37 Mayor Gamache asked if the 149th and Crosstown Boulevard crosswalk was signed properly. 38 Captain Wells stated it is clearly marked. Councilmember Trude thought it would be nice to get a 39 portable flashing light to alert people to the crosswalk. Captain Wells stated a concern is to get kids 40 to cross at the crosswalk and have the drivers yield to pedestrians. 41 42 Councilmember Orttel wondered what it would cost for a flashing light. Mr. Berkowitz stated staff 43 has been in discussion with the County about improvements there over tIre last year. The response 44 from the County is funding. Staff suggested in the meantime to put an advance warning sign to give Regular Andover City Council Meeting Minutes - October 21,2008 Page 3 1 some indication that it is there. Another improvement they have made is to remove some trees in 2 that area to open it up and they will continue the dialogue with the County. 3 4 5 PUBLIC HEARING - 2009-2013 CAPITAL IMPROVEMENT PLAN 6 7 Mr. Dickinson stated the City is requested to hold a Public Hearing to give the public the opportunity 8 to comment on the proposed 2009-2013 Capital Improvement Plan (CIP). 9 10 Councilmember J aco bson stated on page 121, it is a handheld device that measures the reflectivity of 11 street signs and he understands this is something that is being required by regulation beyond what 12 they can control. He wonders when they buy the materials they make the signs with aren't the 13 materials certified to meet the new standard; if they are and they are using them, why do they need 14 the device. Mr. Berkowitz stated they do use high grade sheeting for their signs and has a fifteen 15 year life span to it. Signs started to be installed in the 70's and they have signs up until 2008. There 16 are signs out there that to a point do not meet the reflective standards so this piece of equipment is 17 utilized to go out into zones and test the signs. 18 19 Councilmember Trude asked ifthey could check to see if other cities could share in the cost ofthis 20 allowing them to also use the equipment. Mr. Berkowitz stated they could check on this and get 21 back to the Council. 22 23 Councilmember Knight stated on the storage building for the Community Center, it will be using the 24 wall of the Community Center and he wondered if that would be the wall they would use for 25 expansion of a second sheet of ice. Mr. Dickinson stated the wall will not be utilized for expansion. 26 He stated the storage building is a glorified lean-to and will be located by the trash enclosures. This 27 will also help the YMCA with summer equipment storage. 28 29 Motion by Jacobson, Seconded by Trude, to open the public hearing. Motion carried unanimously. 30 31 No one wished to address the Council. 32 33 Motion by Knight, Seconded by Orttel, to close the public hearing. Motion carried unanimously. 34 35 Motion by Jacobson, Seconded by Orttel, to approve the Resolution adopting the 2009-2013 CIP. 36 Motion carried unanimously. (Res. R078-08) 37 38 39 CONSIDER RESOLUTION - URGING THE MET COUNCIL TO RECONSIDER THE 40 POLICY LANGUAGE IN THE DRAFT 2030 TRANSPORTATION POLICY PLAN 41 42 Mr. Dickinson stated the Andover City Council is requested to discuss adopting a resolution 43 provided by the North Metro Mayors Association (NMMA) that would urge the Metropolitan 44 Council and MN/DOT to reconsider policy language in the Draft 2030 Transportation Policy Plan. Regular Andover City Council Meeting Minutes - October 21,2008 Page 4 1 2 Councilmember Orttel thought it was scary for the people in the north metro area since the roads will 3 be used far into the future and will need to be upgraded. Mayor Gamache indicated this would affect 4 any kind of expansion into Anoka and Ramsey. 5 6 Councilmember Orttel did not think they could afford to put roadways as the lowest priority 7 transportation system for the people in the suburbs. They went through many years of this in the 8 northern suburbs and nothing was done. 9 10 Motion by Orttel, Seconded by Jacobson, to adopt a resolution urging the Metropolitan Council and 11 MN/DOT to reconsider policy language in the draft 2030 Transportation Policy Plan. Motion carried 12 unanimously. (Res. R079-08) 13 14 Councilmember Trude asked Mayor Gamache what the feeling is of other communities in the 15 NMMA. Mayor Gamache stated from what he has heard they are all backing this. 16 17 18 SCHEDULE EDA MEETING 19 20 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the November 18,2008 21 City Council meeting. 22 23 Motion by Jacobson, Seconded by Orttel, schedule an EDA meeting on November 18,2008 at 6:00 24 p.m. Motion carried unanimously. 25 26 27 PROCLAIM NOVEMBER HOMELESSNESS AWARENESS MONTH 28 29 Mayor Gamache read the proclamation and declared November as Homelessness Awareness Month 30 in Andover. 31 32 33 SCHEDULE NOVEMBER WORKSHOP 34 35 City Administrator Dickinson stated the Council is requested to schedule a Special Council 36 Workshop for the month of November for a number of miscellaneous business items. 37 38 Motion by Trude, Seconded by Orttel, to schedule a Special Council Workshop for November 25, 39 2008 at 6:00 p.m. Motion carried unanimously. 40 41 42 ADMINISTRATOR REPORT 43 44 City Administrator Dickinson updated the Council on the administration and city department Regular Andover City Council Meeting Minutes - October 21,2008 Page 5 1 activities, meeting reminders, Hanson Boulevard NW Project update and miscellaneous projects. 2 3 City Engineer Berkowitz updated the Council on road improvements projects in the City. 4 5 6 .MAYOR/COUNCIL INPUT 7 8 (League of Minnesota Meeting) - Mayor Gamache updated the Council on a League of 9 Minnesota meeting regarding Legislative Policies. 10 11 (Anoka County Officials Meeting) - Councilmember Jacobson stated at the end ofthe month 12 there is an Anoka County Officials meeting at the airport and they will be showing their agenda 13 for the upcoming legislative session. 14 15 (Anoka County Meeting Regarding Federal Funding) - Mayor Gamache stated on Friday there 16 will be a meeting at the Anoka County Government Center to discuss Due Federal Funding for 17 Neighborhood Stabilization Program. Mr. Dickinson stated the money coming in to Anoka 18 County will go to a non-profit organization that will be acting within Anoka County and they do 19 have representative from their Community Development Department that will be attending. 20 21 (Upcoming Firefighter Dinner) - Councilmember Trude stated the Firefighter Dinner is 22 November 12,2008 at Oakview Middle School from 5:00 p.m. to 8:00 p.m. 23 24 25 Motion by Orttel, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting 26 adjourned at 7:51 p.m. 27 28 Respectfully submitted, 29 30 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - October 21,2008 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 21, 2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPROV AL OF MINUTES........................................................................................................... 1 CONSENT ITEMS ................ ........... .............................................................................................. 2 Approval of Claims..............................................................................................................,...... 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT .....................2 PUBLIC HEARING - 2009-2013 CAPITAL IMPROVEMENT PLAN Res. 078-08................... 3 CONSIDER RESOLUTION - URGING THE MET COUNCIL TO RECONSIDER THE POLICY LANGUAGE IN THE DRAFT 2030 TRANSPORTATION POLICY PLAN Res 079-08 ................................................................................................................................. 3 SCHEDULE EDA MEETING.. ...... ................................................ .......................... ...................... 4 PROCLAIM NOVEMBER HOMELESSNESS AWARENESS MONTH.................................... 4 SCHEDULE NOVEMBER WORKSHOP ... .... .......................................... .................................... 4 ADMINISTRATOR REPORT .......................................................................................................4 MA YOR/COUNCIL INPUT .......................................................................................................... 5 League of Minnesota Meeting. .... ..................................................... ................ .... ........... ........... 5 Anoka County Officials Meeting ......................................................................... ..... .... .............. 5 Anoka County Meeting Regarding Federal Funding ..................................................................5 Upcoming Firefighter Dinner...................................................................................................... 5 ADJ OURNMENT........................................................................................................................... 5 C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: November 5, 2008 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $118,633.23 on disbursement edit lists #1 - #2 from 10/24/08 to 10/29/08 have been issued and released. Claims totaling $111,876.10 on disbursement edit list #3 dated 11/05/08 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUlRED The Andover City Council is requested to approve total claims in the amount of $230,509.33. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, >I--6~ Lee Brezinka Attachments: Edit Lists - (1) gp P-< o 0 0 0 0 0 0 z z z z z z z ~ ~ ~ ~ ~ ~ ~ Q.) Q.) Q) IV d) Q) (!) 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ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Resolution Supporting Safe Routes to School Grant Application - Engineering DATE: November 5, 2008 INTRODUCTION The City Council is requested to approve the attached resolution supporting the Safe Routes to School Grant application. DISCUSSION As discussed at the October 7, 2008 City Council meeting, the City Council directed staff to prepare a Safe Routes to School grant application for a trail along the east side of Hanson Boulevard NW from 148th Lane NW to 150th Lane NW. ACTION REQUIRED The City Council is requested to approve the resolution supporting the Safe Routes to School Grant application. Respectfully submitted, 0~0, David D. Berkowitz Attachments: Resolution / cc: Lynn Fletcher CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. AUTHORIZE SAFE ROUTES TO SCHOOL GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF TRANSPORATION WHEREAS, funds have been authorized for Minnesota's Safe Routes to School Program in the Federal Transportation Bill, SAFETEA-LU, to improve the conditions and quality of bicycling and walking to school; and WHEREAS, the State of Minnesota Department of Transportation (MnDOT) is accepting grant applications for authorized funds; and WHEREAS, the City of Andover has identified needs for enhancements to the walking routes for local schools, specifically a trail section along the east side of Hanson Boulevard NWfrom 148th Lane NWto 150th Lane NW. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover as follows: 1. The City Council hereby supports the applications to MnDOT for consideration of the Safe Routes to School Grant funds. Adopted by the City Council of the City of Andover this 5th day of November , 2008. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk [Type text] @ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members Y CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Snow Removal & Ice Control Policy - Engineering DATE: November 5, 2008 INTRODUCTION The City Council is requested to approve the revised Snow Removal & Ice Control Policy. . DISCUSSION Staff attended a League of Minnesota Cities Insurance Trust Workshop to discuss the Snow Removal and Ice Control Policy recommendations. The League has recommended updates and changes to the policy to provide direction and general policies/procedures to ensure consistency and understanding on how the process of snow removal and ice control is conducted. Attached for your approval is the revised Snow Removal and Ice Control Policy. Changes were presented at the October City Council Workshop. ACTION REQUIRED The City Council is requested to approve the City's revised Snow Removal & Ice Control Policy. Respectfully submitted, O~G) \ David D. Berkowitz Attach: Revised S~ Removal & Ice Control Policy City of Andover Snow Removal and Ice Control Policy 1. Purpose and Need For Policy The City of Andover, being a growing City needs to annually review and adopt a policy regarding efficient and timely removal of snow and control of ice in order to best provide safe travel for the greatest number of persons. This policy outlines the responsibility within the Public Works Division in order to accomplish this goal. 2. Policy Each year the Public Works Division prepares a map of the City showing public streets, trails, and sidewalk system. The map is then divided into routes for the purpose of snow and ice control. Within .each of these areas, starting points will be rotated on all routes so no one will be plowed last every time. Operators will concentrate on higher volume streets within their routes to ensure they have provided access for emergency fire, police and medical services. The City, however, does not guarantee bare, dry pavement after each snowfall or that streets will be totally free of ice and snow or driving hazards common to Minnesota winter weather. City streets will generally be plowed within 24 hours from the start of a 2" or more snowfall. This requires 10 -12 hours of plow operations for a normal snowfall of2" to 6". Delays may occur due to equipment breakdowns and/or extreme weather conditions. 3. Procedures The Public Works Division along with the assistance of the Anoka County Sheriffs Department monitor street conditions. If conditions warrant attention, the Street Supervisor or designee will notifY Public Works personnel in accordance with Public Works schedule for emergency call ins. 4. Commencement of Snow and Ice Operations a. Snow accumulations of 2" or more will warrant full snowplowing operations. b. Exception to this may be if the forecasted temperature for the day of th.e snowfall event is 500 F or above and the date is between March 1 st and April 30th of that given year. c. Drifting of snow may warrant commencement of full snowplowing operations depending upon conditions. d. Icing of pavements may warrant full salting or sanding operations depending upon extent and conditions. Snow and ice control operations are expensive and involves the use of limited personnel and equipment. Consequently snowplowing operations will not generally be conducted for snowfall of less than 2 inches, unless drifting of snow has created hazardous travel conditions. Updated: 4/07, 11/08 5. How Snow Will Be Plowed Snow shall be plowed in a manner as to minimize any traffic obstructions. The center of the roadway will be plowed first. The snow shall be pushed from left to right, with the discharge going onto the boulevard area of the right-of-way. It is the departmental goal to have the entire street system cleaned after a "typical" snowfall in approximately 10 -12 hours. Depending on snowfall conditions, duration of the storm and equipment breakdowns, clean up operations can fluctuate. Snowplow operators are allowed to roll through stop signs to perform the snow removal operation. Snow at times may pile up in intersections causing site problems for vehicles. The City will come back when time permits to remove snow in these situations. This could be as long as two (2) weeks after the snow event. High volume intersections will take first priority. 6. Use of Salt Brine and Granular Salt The City is concerned about the effect salt has on the environment and will limit its use for that reason. Therefore, it is City policy to scrape the street surface with underbody plows and then utilizes liquid salt brine sprayed onto the street surface along with granular salt. This provides for traction, but is not intended to provide bare pavement during winter driving. conditions. The salt application is generally spread down the centerline of the roadway and limited amounts in cul-de-sacs with larger concentrations at intersections, curves, steep grades and high volume roadways. The City cannot be responsible for damage to grass caused by the salt mixture and therefore will not make repairs or compensate residents for salt. damage to turf, plantings or trees in the street right-of-way. 7. Suspension of Operations Generally, operations shall continue until all roads are passable. Widening and Clean up . operations may continue immediately or on the follow working day depending upon conditions and circumstances. Safety of employees and the public is important; therefore, plowing operations may be halted once employees have worked 14 - 16 hour shifts. Employees will be encouraged to take a 15-minute break for every 4 - 5 hours worked. Employees will be required to meet with a supervisor after 14 hours to determine if the employee can continue or if the employee should have a minimum of eight hours of off duty rest time at an appropriate location. Depending on the extent of the storm employees :f!om all Public Works Departments, City Hall and Community Center may be called upon to help clean up the affects of the storm. Non-union supervisory staff may also assist in the storm clean up effort in an attempt to lend a "helping hand" and to work together with union staff as a "team". Operations maybe suspended during periods of limited visibility. Any decision to suspend operations shall be made by the Public Works Management staff and shall be based on the conditions of the storm. The City will continue to provide access for emergency fire, police and medical services during a major snow or ice storm. Updated: 4/07, 11/08 8. Stake Curbs For Snowplowing When the streets are covered with snow, it is almost impossible for the snowplow operator to determine the edge of the road, especially curbs. Residents are encouraged to stake the edge of curbs with stakes supplied by the Public Works Division. 9. Work Schedule for Snowplow Operators Snowplow operators will be expe9ted to work eight-hour shifts. In severe snow emergencies operators may be required to work in excess of eight-hour shifts. However, because of budget and safety concerns, no operator shall work more thaIi a 16-hour shift in any 24-hour period. Operators shall have the option of a one-hour lunch break within every eight hours worked. After a 16-hour day, operators will be given an eight-hour rest period before returning to work. In their absence the operator can be replaced if additional qualified personnel are available. 10. Parking on City Streets City Ordinance, Title 6 Chapter 2 prohibits parking on any City street between the hours of 1 :00 a.m. and 6:00 a.m. from November 1st to Aprill5th or anytime after a 2" snowfall in which there is no parking until the streets have been fully plowed. Parking Ordinance signs have been placed at all major thoroughfares and major arterial street intersections entering the City to help remind residents of this ordinance. 11. Placing Snow on a Public Roadway Minnesota State Statue 160.21,160.2715 and 169.42 prohibit depositing of snow and ice onto public roadways. Placing snow onto a public roadway can ~ubject a person to civil liability if a road hazard, such as slippery area, frozen rut or bump occurs and causes a traffic accident. 12. Property Damage Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of the City. The major types of damage are to improvements in the City right-of-way, which extends approximately 10'to IT beyond the curb. The intent of the right-of-way is to provide room for snow storage, utilities, sidewalks and other City uses. However, certain private improvements such as mailboxes are required within this area. Therefore, the City will cooperate with the property owner to determine if damage is the responsibility of the City or if the responsibility shall be that of the property owner. At the City's discretion, we will repair a mailbox or reimburse the resident up to $50.00 for damage for a standard mailbox and $75.00 for a secured type mailbox. The City accepts responsibility for mailboxes, which are allowed to be placed in the road right-of-way if the damage was caused by physical contact of a plow blade, wing or other piece of equipment. Mailboxes should be constructed sturdy enough to withstand snow rolling off a plow or wing; therefore, damage resulting from snow is the responsibility of the resident. Damage to fences, irrigation systems, trees or other private improvements will not be repaired or replaced by the City if they are in the right-of-way. Lawns that are scraped or gouged by City equipment will be repaired by top dressing and seeding the following spring. Residents are responsible to assist by watering these areas after being repaired. Updated: 4/07,11/08 In instances where there is disagreement as to the source of the damage and responsibility, the City shall determine the responsibility. 13. Driveways One of the most frequent and biggest problems in snow removal from public streets is the snow deposited in driveways during plowing operations. Snow being accumulated on a plow blade has no place to go but into driveways. Plow operators make every attempt to minimize the amount of snow deposited in driveways, but amounts can still be significant. Based on priorities and staffmg levels, City personnel do not provide driveway clean up. Possible exceptions are at the discretion of department management in emergency situations. 14. How to Keep Your Driveway Entrance from Filling with Snow Throughout the winter months, State, County and City snowplow crews will be out clearing highways, roads and streets during and after each snowfall. Homeowners and other property owners will be clearing their driveways at this same time. Many times while property oWners are clearing their driveway a snowplow will go by and fill in the end of the freshly cleared driveway with snow froin the street. This is not intentional, but there are ways this inconvenience can be minimized. The diagram below shows how you can clear snow around the end of your driveway opening to reduce the possibility you will have to do more re-clearing after the snowplow goes by on the road next to your driveway. The idea is to place as much snow as possible when clearing your driveway, in the direction of travel downstream 011 your side of the roadway. Next is to . . clear an area upstream from your driveway opening to form a "pocket" for the snow from the . roadway to go into instead of at the end of your driveway. The result is more ofthe snow accumulation from clearing the roadway will go into this open pocket area and less at the end of your driveway. A note of caution is in order; please be extremely careful when working next to the roadway especially when sno~plowing operations are in progress. Place ori2inal SDOW f..om Clear tniis area of snow md of dri\'ewll)' on this side at end of drh'eway to b form an (lpening for snow from rQild t.,l~into Cleartllis area of snow Q at end of drivewa)' to " form an opening for snoW Place origj.naJ $no\\' from from froad to go lnt(} cnd of dril'eway on this side Updated: 4/07, 11108 15. Mail Delivery Snowplow operators make every effort to remove snow as close to the curb line as practical and to provide access to mailboxes for mail delivery. However, it is not possible to provide perfect conditions and minimize damage to mailboxes with the size and type of equipment the City operates. Therefore, the final cleaning adjacent to mailboxes is the responsibility of each resident. Residents are encouraged to check with the Postmaster for correct installation procedures for mailboxes. 16. Fire Hydrants Fire hydrants are. critical to minimize the potential losses involved in any fire. Residents are encouraged to assist the City by clearing hydrants near their property. Ifpossible, they should be cleared five (5) feet on each side to allow,Fire Department access. 17. Garbage/Recycling Efficient snowplowing requires that garbage and recycling containers be accessible for pick up and be placed off the street to allow for snow removal. The containers may have to be placed in the driveway to meet both of these requirements. It is the responsibility of the resident to see that containers are not in the way of the snowplow and is also in a spot accessible for garbage and recycling trucks. 18. Sidewalk and Trails The City is responsible for plowing snow from designated sidewalk and trail systems. This however does not include all sidewalks. Sidewalks and trails that are adjacent to public buildings will be cleared before the beginning of business hours. The remaining City sidewalks and trails will be plowed as soon as possible after all City streets have been plowed. Sidewalk and trail plowing will occasionally not be started until the following workday. This will be determined by the severity of the weather, personnel and equipment. Sidewalks and trails are cleared of accumulated snow but will not be maintained to a "clean pavement" condition. 19. Parking Lots The City is responsible for snow and ice removal of City facility parking lots. These facilities include: . City Hall/Senior Center Complex . All three Fire Stations . Water Treatment Plant . Andover Community CenterIYMCA . Public Works Facility . City Park parking lots as listed: Hawkridge Park, Pleasant Oaks Park, Hidden Creek North Park, Prairie Knoll Park, Fox Meadows Park, Kelsey Round Lake Park, Andover Station North Park, Crooked Lake Boat Landing, Lions Park, Shadowbrook Park, Wild Iris Park, City Hall North Park. . Driveways for 9 Sanitary Sewer Lift Stations Updated: 4/07, 11/08 . Driveways for 9 City Well House Locations . Water Tower Driveways (2) The City does not guarantee these parking lots and driveways will be free from driving and walking hazards common to Minnesota winter weather and may be partially covered with snow and/or ice. 20. Complaints Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with normal City operating procedures. Complaints involve access to property or problems requiring immediate attention shall be handled on a priority basis. Response time should not exceed 24-hours for most complaints. It should be understood that complaint responses are to ensure that provisions. of this policy have been fulfilled and all residents of the City have been treated uniformly.. It is the City's intention to log all complaints and upgrade this policy as necessary in consideration of the constraints of our resources. Please call the Public Works Division at 763-755-5100 or fill out an on:.line comment at www.ci.andover.mn.us to register a complaint. Complaints.shall be sent to. the Streets Maintenance Supervisor or Streets Maintenance Leadperson. The complaint shall be. documented and a determination of fault and correction plan shall also be documented. The Supervisor or Leadperson will respond by e-mail or telephone on how the issue will be addressed. Updated: 4/07,11/08 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Reimbursement Resolution / 2009 Equipment Purchases DATE: November 5, 2008 INTRODUCTION The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the equipment purchases approved through the 2009-2013 City of Andover Capital Improvement Plan (CIP) and the annual budget process. DISCUSSION The Andover City Council, as part of the October 21,2008 Council meeting, officially adopting the 2009-2013 Capital Improvement Plan and on December 16, 2008 will officially adopt the 2009 Annual Operating Budget that included $375,000 for General Obligation Equipment Notes planned for purchasing Public Safety and Public Works equipment (see Exhibit A). BUDGET IMPACT The equipment purchases were part of the 2009-2013 Capital Improvement Plan and budgeted in the 2009 Operating Budget. ACTION REQUESTED The City Council is requested to approve the attached resolution providing for reimbursement of the equipment purchases. The City Council is also requested to authorize staff to start the procurement process for acquiring the equipment. Respectfully submitted, 'r;L-;:3~ Lee Brezinka Attachments: Reimbursement Resolution Exhibit A Exhibit A CITY OF ANDOVER Description Retro-Reflectometer $ 15,000 Trail Machine wi Snow Removal Equipment 100,000 Mobile Lifts 35,000 Replacement - Fire Engine #11 (multi-year item) 225,000 $ 375,000 CITY OFANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1 )(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. 2. Budqetarv Matters. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. FilinQ. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this day of with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk C I T Y o F C0 NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Canvass Results/General Election DATE: November 5, 2008 INTRODUCTION The City Council is required to canvass the results of the General Election that was held Tuesday, November 4, 2008. DISCUSSION The resolution canvassing the election results will be provided to Council at the November 5th meeting. ACTION REQUIRED The City Council is requested to adopt the resolution canvassing the results of the General Election. Respectfully submitted, ~clf(1)~ Michelle Hartner Deputy City Clerk GJ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER:MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator k /C' E . '""J:i)D : David D. Berkowitz, Director of Public or s Ity ngmeer FROM: Jason Law, Assistant City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment Roll/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering DATE: November 5, 2008 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for the 2008 Overlay Project (08-2A, Northglen Area & 08-2B, Grow Oak View Estates). DISCUSSION The 2008 Mill & Overlay project has been completed and 25% ofthe total project costs are being assessed to the benefiting properties in accordance with the 429 assessment process. The total project cost is $851,365.67, with $210,900.97 to be assessed to the benefiting properties. The feasibility report and actual assessment rates are as follows: Feasibility Actual . Northglen Area (121 units) $1,730.00 $1,353.04 . Grow Oak View Estates (13 units) $3,780.00 $3,629.44 The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: . Resolution adopting the assessment roll . Example notices and letters sent to property owners . Newspaper publication for public hearing . Location maps . Assessment worksheet BUDGET IMPACT The City's portion of the project ($640,464.70) will be funded from the Road & Bridge Fund, with the remainder ($210,900.97) assessed to the benefiting properties. The reconstruction of these areas will reduce ongoing maintenance costs such as pothole patching and temporary resurfacing. Mayor and Council Members November 5, 2008 Page 2 of2 ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for the 2008 Overlay Project (08-2A, Northglen Area & 08-2B, Grow Oak View Estates). Respectfully submitted, HoL- Jason J. Law v v ~ ~ Attachments: Resolution, Example Notices & Letters ~t to Property Owners, Newspaper Publication for Public Hearing, Location aps & Assessmen~rksheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF 2008 OVERLAYS, PROJECT NOS. 08-2A (NORTHGLEN AREA) & 08-2B (GROW OAK VIEW ESTATES) . WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 8 years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at a rate of 5.5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of November ,2008 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk --GCl~ L~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US October 8,2008 073224210004 DEHN BARBARA ANN 17245 NAVAJO ST NW ANDOVER, MN 55304 Re: 2008 Overlays/Project 08-28, Grow Oak View Estates/Street Construction Dear Property Owner: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as a part of the 2008 Overlay project. The public hearing is scheduled for Wednesday, November 5,2008 at 7:00 p.m. at the Andover City Hall. As you will note, the estimated assessment per lot was $3,780.00 and the actual assessment amount will be $3,629.44 per lot. If you have any questions, feel free to contact me at (763) 767-5133 or Jason Law at . (763) 767-5130. Sincerely, CD~0J3'~ David D. Berkowitz, P. E. Director of Public Works/City Engineer DDB:rja Encl. H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\Word Documents\Correspondance\Residents\Assessment Hearing\08-2B Grow Oak View Estates.doc C 1 T Y .OF .. NDO VE. ...., i.. ..:.' ,"'__ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PROJECT NO. 0~~g8' NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Wednesday, November 5, 2008 at 7:00 PM to pass upon the proposed assessment for the improvement of street reconstruction in the following described areas: 2008 Overlays Northglen Area & Grow Oak View Estates The amount to be specially assessed against your particular lot, or parcel of land is $3,629.44 You may. at any time prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment to the County Treasurer. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. The first of the installments to be payable on or before the 1 st Monday in January 2009 If you decide not to prepay the assessment before the date given above the assessment shall be payable in equal annual installments extending over a period of 8 years and shall bear interest at the rate of 5.5 percent per year. The right to partially prepay the assessment is not available. The proposed assessment roll is on file for public inspection at the City Clerk's Office. Written and oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL '-iYJ~fJ J) 1 D P 2 rj) [l;\~h!lLA-J Midhelle Hartner - Deputy City Clerk H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\Word Documents\Correspondance\Residents\Assessment Hearing\08-2B Grow Oak View Estates.doc t;Y, Q~ lt~ CITY 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US October 8,2008 323224120029 RISCHER STEPHANIE 3464 139TH LN NW ANDOVER, MN 55304 Re: 2008 Overlays/Project 08-2A, Northglen Area/Street Construction Dear Property Owner: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as part of the 2008 Overlay project. The public hearing is scheduled for Wednesday, November 5, 2008 at 7:00 p.m. at the Andover City Hall. As you will note, the estimated assessment per lot was $1,730.00 and the actual assessment amount will be $1,353.04 per lot. If you have any questions, feel free to contact me at (763) 767-5133 or Jason Law at (763) 767-5130. Sincerely, CD~CUJ3>~ David D. Berkowitz, P.E. Director of Public Works/City Engineer DDB:rja Encl. H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\Word Documents\Correspondance\Residents\Assessment Hearing\08-2A Northglen notice letter.doc C 1 T Y OF .... NDOVE . > ..., ., . < " . ... .:0. 1685 CROSSTOWN BOULEVARDN.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER . COUNTY OF ANOKA STATE OF MINNESOTA PROJECT NO.'e~~t NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Wednesday, November 5, 2008 at 7:00 PM to pass upon the proposed assessment for the improvement of street reconstruction in the following described areas: 2008 Overlays Northglen Area & Grow Oak View Estates The amount to be specially assessed against your particular lot, or parcel of land is $1.353.04 You may at any time prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment to the County Treasurer. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. The first of the installments to be payable. on or before the 1 st Monday in January 2009 If you decide not to prepay the assessment before the date given above the assessment shall be payable in equal annual installments extending over a period of 8 years and shall bear interest at the rate of 5.5 percent per year. The right to partially prepay the assessment is not available. The proposed assessment roll is on file for public inspection at the City Clerk's Office. Written and oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing. such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL .. ~j!lluJ.ur 110. Jfn.vu Mi helle Hartner - Depu~y City Clerk H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\Word Docum ents\Correspondance\Residents\Assessment Hearing\08-2A Northglen.doc 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NOS. 08-2A & 08-28 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Wednesday, November 5, 2008 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 2008 Overlays Northglen Area & Grow Oak View Estates The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $1.353.04 Northolen Area (121 Units) ~$3.629.44 Grow Oak View Estates (13 Units). Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL ~ilAfnJA.J Mi elle Hartner - Deputy City Clerk Publication Dates: October 17 & 24, 2008 (Anoka Union) H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\Word . Documents\Correspondance\Residents\Assessment Hearing\Published Notice I ~ City of Andover - 2008 Overlays - Northglen Area ''''/.f"/~/I iFL- III ~ i ii ip i I ~ ,,~"'N -=- /.j / Sll59 1U40 ~1C!f.llOU~A~... ~ 1~ _:~ ",,';t;~aa. ij 11 ~ II ~ i ;; i 11 " !i!i "". '''~ ,,,.. f::C ~ rr,:~ 141STLN "". "''' lfi~ri:, II;; i i II i Iii i i ~ "'" I-~ ~ ft .. 2" 1,(104 Oi__~"_lol \ ~ M ii : 1W94 ;---- ',1-_ 14 IN ." "'" ~~;;- ..... ~ m . v, # "''!rt e:; ... M ~ 1.tGU" ...:1' It~~$ 1~ ~.. '.... ~.f.f ,~" " '~ .. , "":,, <:::: 0: "." ~ ~ i I ~I ~ ~ fi 11...-"...::j ~ ~ ~333El0,) · · ! ~ (~"'" I-- 0 l'l "... f-- "... ~~ .14U H. B :;; ... !; 14008 I f_~ f-~ > ~ C 1381\$ ~ :t ~ \---; -- (J)..", o:l !l!~ Ii! ,,,.. I-f-- ,.... ~j ~ III Ii I ~ . . d.l. 1 I \I[ "... ~r;;;;;- 1lJ 0'51 '" >' ,.... C/) ,.... '.: I . .. T l ri" ~ I fi I Ii II \ ''''' f-;;;;;;- ::Jr-, ~ ~ '" N:3 Q ''''' ,.... ii n I ~ ~ ~ . il ~I- 1m7 "-J 0 13S:16:r: . . I .11l . . ,\ Ii I' f-- 0 ~. ,.:.. r. 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FINAL ANDOVER ASSESSMENT WORKSHEET aroject Name: 2008 Overlays. Northglen Area Project No. : 08-02a Feasibility Report Const Cost Date: December 18, 2007 Amount: $ 693,170,00 Contract Award Date: April 30, 2008 Amount: $ 555,038,66 Actual Construction Cost Date: August 26, 2008 Amount: $ 534,354.05 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 82,799.72 Consulting Costs $ - Aerial Mapping (1 % of street) $ . 4,803,12 Drainage Plan (0.3% of street/storm) $ 1,603.06 Administration (3%) $ 16,030.62 Assessing (1 %) $ 5,343,54 Bonding (0.5%) $ - Recording Fees I Legal & Easement $ - Advertising $ 594.83 Connexus Energy $ 581.50 Permit and Review Fees $ 200.00 Street Signs (Materials and Labor) $ 5,738,62 Material Testing $ 1,451.40 Construction Interest $ 4,695.67 City Costs $ 4,438.53 Total Actual Expenses $ 128.280.61 Expenses MUltiplier 24,0066694% notal Actual Project Cost Amount: $ 662,634.66 -- Northalen Area (C.P. 08-02a) Construction Costs $ 534,354.05 Assessable Construction Costs (25% - CO #1) $ 132,023,71 Assessable Indirect Exoenses $ 31.694,50 Total Assessable Cosfs $ 163,718.21 Feasibility Assessment Rate Per Unit $ 1,730.00 Actual Assessment Rate Per Unit $ 163,718,21 /121 Units= $ 1,353.04 Note: 2 of these units are City owned (Rose Park and Well #1 ) City Cosfs (C.P. 08.02a) Construction Costs $ 534,354.05 Non-Assessable Construction Costs (75% + CO #1) $ 402,330.34 Non-Assessable Indirect Expenses $ 96,586.11 Citv Assessments for Rose Park and Well #1 $ 2.706.08 Total City Cosfs $ 501,622.53 Feasibility City Costs $ 627,755.00 Actual City Costs (Road and Bridge) (75% portion) $ 491,154.62 City Assessments for Rose Park (Road and Bridge) (1 unit) $ 1,353,04 City Assessments for Well #1 (Water Fund) (1 unit) $ 1,353,04 Actual City Costs (Water Fund) (CO #1 plus expenses) $ 7,76t83 Total Actual City Costs $ 501,622.53 - FINAL ANDOVER ASSESSMENT WORKSHEET Oproject Name: 2008 Overlays - Grow Oak View Estates Project No, : 08.02b Feasibility Report Const Cost Date: December 18, 2007 Amount: $ 162,700,00 Contract Award Date: April 30. 2008 Amount: $ 151,143,84 Actual Construction Cost Date: August 26, 2008 Amount: $ 150,387.43 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 23,302.97 Consulting Costs $ - $ 684,741.48 Aerial Mapping (1% of street) $ 1,341.78 Drainage Plan (0.3% of street/storm) $ 451.16 Administration (3%) $ 4,511,62 Assessing (1%) $ 1,503.87 Bonding (0,5%) $ - Recording Fees / Legal & Easement $ - Advertising $ 594,82 Permit and Review Fees $ 200,00 Street Signs (Materials and Labor) $ 879.00 Material Testing $ 1,140.00 Construction Interest $ 2,073,55 City Costs $ 2,344,81 T~talActualExpenses $ 38,343.58 $ 166,624.19 Expenses Multiplier 25.496533% Q Total Actual Project Cost Amount: $ 188,731.01 Grow Oak View Estates (C,P. 08-o2b) Actual Construction Costs $ 150,387.43 Actual Assessable Construction Costs (25%) $ 37,596.86 Assessable Indirect Exoenses $ 9,585,90 Total Actual Assessable Costs $ 47,182]6 Feasibility Assessment Rate Per Unit $ 3,780.00 Actual Assessment Rate Per Unit $ 47,182.76 /13 Units= $ 3,629,44 Note: 1 of these units is City owned (Grow Oak View Park) City Costs (C.P. 08-02l) Actual Construction Costs $ 150,387.43 Non-Assessable Construction Costs (75%) $ 112,790.57 Non-Assessable Indirect Expenses $ 28,757,68 City Assessments for Grow Oak View Park $ 3,629.44 Total Actual Assessable Costs $ 145,171.69 Feasibility City Costs $ 147,355.00 Actual City Costs (Road and Bridge) (75% portion) $ 141,548.25 C~tv Assessment for Grow Oak View Park (Road and Bridae) (1 unit) $ 3,629.44 0 Actual City Costs $ 145,177.69 (f) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER,MN,US ....-. TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing for 2008 Delinquent Service Charges DATE: November 5,2008 INTRODUCTION City Code Title 10 Chapter 3, 10-3-3E; City Code Title 10 Chapter 1, 1O-1-9F; and City Code Title 8 Chapter 5,8- 5-3D provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal and mowing fees. The assessment procedures directed by state statute 429 is being followed by holding a public hearing to act upon the proposed assessment. DISCUSSION The total delinquent service charges were $89,568.40 as of October 2, 2008 when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to October 27th have been applied to the delinquent accounts, reducing the delinquent balance to $79,791.87. Delinquent balances as of October 28,2008 are charged an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the 2009 taxes. Therefore, the total assessment for delinquent sewer, water, storm sewer, street lighting services, false alarm fines, tree removal and mowing fees is $98,144.00. BUDGET IMPACT This request will assist in reducing outstanding receivables for the City. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution adopting the assessm€;nt roll after Council has heard and passed upon all objections for delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal and mowing fees. ;Z~;;:J Lee Brezinka Attachments: 2008 Delinquent Utility List Resolution Adopting Assessment Roll for Delinquent Utilities CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 1076 161ST LN NW Active $ 369.79 $ 454.84 1092 142ND LN NW Active 577.23 709.99 1110 179TH AVE NW Inactive 8.79 10.81 1123 152ND LN NW Active 14.43 17.75 1124143RD AVE NW Inactive 549.92 676.40 1128142ND LN NW Inactive 63.63 78.26 1135 142ND LN NW Inactive 93.70 115.25 1137 137TH LN NW Active 316.84 389.71 1148 155TH AVE NW Active 82.97 102.05 1148 155TH AVE NW Inactive 205.22 252.42 1206 152ND LN NW Active 6.70 8.24 1226 153RD AVE NW Active 3.38 4.16 1234 152ND LN NW Active 6.70 8,24 1258153RDAVE NW Active 46.29 56.94 1261 CROSSTOWN BLVD NW Inactive 9.32 11.46 1293 146TH IN NW Active 740.14 910.37 1318 155TH LN NW Inactive 201.56 247.92 1330 153RD LN NW Active 29.74 36.58 13310 TULIP ST NW SPRKL * Active 4,491.41 5,524.43 13312 TULIP ST NW Inactive 161.57 198.73 13320 Thrush St NW Mowing & Misc 91.13 112.09 13322 TULIP ST NW Active 96.83 119.10 13327 Silverod Court NW Mowing & Misc 45.57 56.05 13327 SllVEROD CT NW Inactive 189.52 233.11 13330 TULIP ST NW Inactive 83.50 102.71 13334 THRUSH ST NW Inactive 231.49 284.73 13344 IBIS ST NW Inactive 391.21 481.19 13344 Ibis St NW Mowing & Misc 104.80 128.90 13344 Ibis St NW Mowing & Misc 91.13 112.09 13377 UPLANDER ST NW Active 115.73 14235 13381 HUMMINGBIRD ST NW Active 80.21 98.66 13401 KILLDEER ST NW Inactive 333.04 409.64 13423 CROOKED LAKE BLVD NW Inactive 470.97 579.29 13476 MARTIN ST NW Inactive 401.20 493.48 13482 MARTIN ST NW Inactive 84.12 103.47 13482 MARTIN ST NW Inactive 261.12 321.18 13482 MARTIN 5T NW Inactive 425.96 523.93 13533 PARTRIDGE CIR NW Inactive 25.04 30.80 13534 PARTRIDGE CIR NW Inactive 22.97 28.25 13534 PARTRIDGE CIR NW Inactive 125.95 154.92 13544 PARTRIDGE CIR NW Active 60.34 74.22 13544 PARTRIDGE CIR NW Inactive 14.31 17.60 13564 NARCISSUS ST NW Inactive 14.71 18.09 13564 PARTRIDGE CIR NW Inactive 130.80 160.88 13564 PARTRIDGE CIR NW Inactive 1.28 1.57 13590 PARTRIDGE CIR NW Active 77.43 95.24 13595 POppy ST NW Inactive 12936 159.11 13600 PARTRIDGE CIR NW Inactive 102.29 125.82 13632 PARTRIDGE CIR NW Inactive 128.00 157.44 13633 MARTIN 5T NW Active 1,600.75 1,968.92 13644 PARTRIDGE CIR NW Inactive 100.53 123.65 13662 YUKON ST NW Active 274.91 338.14 13665 BITTERSWEET ST NW Active 104.35 12835 13665 Bittersweet 5t NW Mowing & Misc 91.13 112.09 CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 13669 YUKON ST NW Inactive 328,81 404.44 13669 YUKON ST NW Inactive 67.94 83.57 13714 UNDERCLlFT ST NW Inactive 216,70 266.54 13747 YELlOWPINE ST NW Inactive 76,84 94.51 13758 ROUND LAKE BLVD NW Inactive 195.85 240,90 13758 Round Lake Blvd NW Mowing & Misc 136.69 168,13 13760 QUINN ST NW Inactive 141.90 174,54 13804 VINTAGE CT NW Inactive 378.85 465,99 13804 VINTAGE CT NW Inactive 116.38 143.15 13818 CROS5TOWN DR NW Active 276.95 340.65 13819 VINTAGE CT NW Inactive 207,91 255,73 13830 SYCAMORE ST NW Inactive 290m 356]4 13835 OSAGE ST NW Active 103,16 126.89 13835 SYCAMORE ST NW Active 583,59 717,82 13839 GOLDENROD ST NW Active 124.02 152.54 13839 NORTHWOOD DR NW Inactive 123.74 152.20 13842 NORTHWOOD DR NW Inactive 96,96 119,26 13842 NORTHWOOD DR NW Inactive 105,05 129.21 13842 Northwood Dr NW Mowing & Misc 440.44 541,74 13842 Northwood Dr NW Mowing & Misc 91.13 112.09 13849 PALM ST NW Inactive 1,026.27 1,26231 13871 SYCAMORE ST NW Inactive 302,67 312.28 13928 WINTERGREEN ST NW Active 5,88 7,23 13942 IVYWOOD ST NW Active 352,82 433,97 13964 AZTEC ST NW Inactive 121.13 148,99 13977 TULIP ST NW Inactive 117.38 144.38 13995 OLIVE ST NW Inactive 56,83 69,90 1400 137TH LN NW Active 116,88 143,76 14001 NIGHTINGALE ST NW Active 414.55 509,90 14001 Nightingale St NW Mowing & Misc 104,80 128,90 14001 SllVEROD ST NW Active 8.97 11.03 14012 UNDERCLlFT ST NW Inactive 96.26 118.40 14021 HOllY ST NW Active 1,101.20 1,354.48 14028 AZTEC ST NW Active 229.40 282.16 14038 Norway St NW Mowing & Misc 91.13 112,09 14059 SILVEROD ST NW Inactive 77.65 95.51 14149 ORCHID ST NW Active 1,053,65 1,295,99 1415 ANDOVER BLVD NW Active 523.54 643,95 14200 DRAKE 5T NW Inactive 110,69 136,15 14212 BLACKFOOT ST NW Inactive 375.59 461.98 14215 UNDERCLlFT CT NW Active 22,22 27.33 14252 CRANE ST NW Active 751.86 924.79 14259 BLACKFOOT ST NW Inactive 52.43 64.49 14263 ZILLA ST NW Active 241.27 296,76 14298 WOODBINE ST NW I n active 284,58 350,03 14307 RAVEN ST NW Active 169,58 208.58 14325 ROUND LAKE BLVD NW Active 525,67 646.57 14336 VALE ST NW Active 579,64 712,96 14352 CROSSTOWN BLVD NW Inactive 273,66 336,60 14357 PARTRIDGE ST NW Active 156,90 192,99 14391 WINTERGREEN ST NW Active 51.96 63,91 14393 OSAGE ST NW Inactive 18.53 22.79 14396 VALE ST NW Active 52,94 65.12 14411 VALE ST NW Inactive 254.40 312.91 CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 14420 HUMMINGBIRD ST NW Active 133.78 164.55 14426 HUMMINGBIRD ST NW Active 396.61 487.83 14433 HUMMINGBIRD ST NW Inactive 334.40 411.31 14436 JONQUIL ST NW Active 134.72 165.71 14436 JONQUIL ST NW Inactive 140.82 173.21 14439 HUMMINGBIRD CT NW Inactive 149.61 184.02 14449 HUMMINGBIRD CT NW Inactive 71.37 87.79 14460 JONQUIL ST NW Active 10.19 12.53 14469 JONQUIL ST NW Inactive 156.26 192.20 14473 HUMMINGBIRD CT NW Inactive 76.74 9439 14485 XEON ST NW Inactive 3735 45.94 1451162ND AVE NW Inactive 1439 17.70 14530 BLUEBIRD ST NW Inactive 455.69 56050 14549 KERRY ST NW Inactive 167.23 205.69 14559 DRAKE ST NW Inactive 221.49 272.43 14640 GROUSE ST NW Active 118.76 146.D7 1465 154TH LN NW Inactive 26.71 32.85 1471160TH LN NW I n active 217.18 267.13 14734 EAGLE ST NW Active 64.59 79.45 14737 GROUSE ST NW Active 1,182.10 1,453.98 14761 JAY ST NW Active 58.87 72.41 14762 CRANE ST NW Active 462.19 568.49 1481144TH AVE NW Active 11.82 14.54 14911 OSAGE ST NW Active 2.34 2.88 14921 RAVEN ST NW Inactive 836.14 1,028.45 1493 155TH LN NW Inactive 242.00 297.66 14934 BLUEBIRD ST NW Active 29339 360.87 14977 EAGLE ST NW Active 119.56 147.06 14993 DRAKE ST NW Inactive 432.38 531.83 14993 Drake St NW Mowing & Misc 45.57 56.05 15012 PARTRIDGE ST NW Inactive 483.41 594.59 15065 ZilLA ST NW Inactive 184.78 227.28 15069 YELLOWPINE ST NW Active 734.70 903.68 1511154TH AVE NW Active 236.76 291.21 15117 THRUSH ST NW Active 102.58 126.17 1512 146TH LN NW Inactive 14750 181.43 15120 AVOCET ST NW Inactive 173.45 213.34 1514148TH AVE NW Inactive 78.56 96.63 15261 QUINN STREET NW False Alarm 75.00 92.25 15290 WINTERGREEN ST NW Active 6.70 8.24 15291 WINTERGREEN ST NW Active 6.70 8.24 15292 WINTERGREEN ST NW Active 6.70 8.24 15294 WINTERGREEN ST NW Active 6.70 8.24 15296 WINTERGREEN ST NW Active 6.70 8.24 15298 WINTERGREEN ST NW Active 6.70 8.24 15303 COTTONWOOD ST NW Inactive 13.93 17.13 15303 COTTONWOOD ST NW Inactive 30.93 38.04 15309 COTTONWOOD ST NW Inactive 22.20 27.31 15310 YUKON ST NW Inactive 193.68 238.23 15323 WREN ST NW Inactive 90.00 110.70 15341 LINNET ST NW Inactive 195.74 240.76 15346 WINTERGREEN ST NW Active 6.70 8.24 15354 WINTERGREEN ST NW Active 6.70 8.24 15357 WINTERGREEN ST NW Active 82.92 101.99 CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 15365 WINTERGREEN ST NW Active 1,452.35 1,78639 15372 VERDIN ST NW Active 28.60 35.18 15378 WINTERGREEN ST NW Active 6.70 8.24 15400 MARTIN ST NW Active 241.34 296.85 15402 VERDIN ST NW Active 28.60 35.18 15406 UNITY ST NW Active 14.43 17.75 15425 UNITY ST NW Active 3.22 3.96 15440 EAGLE ST NW Active 272.21 334.82 15440 EAGLE ST NW Inactive 106.08 130.48 15544 EAGLE ST NW Inactive 170.83 210.12 15550 LINNET STNW UNIT 107 Inactive 12.57 15.46 15570 LINNET ST NW UNIT 105 Inactive 37.03 45.55 1564 141st lane NW Mowing & Misc 91.13 112.09 1564 141ST LN NW Active 92.62 113.92 15684 POTAWATOMI ST NW Active 1532 18.84 15712 YELLOWPINE ST NW Active 259.96 319.75 15712 YELLOWPINE ST NW Inactive 184.18 226.54 1577 140TH LN NW Active 13.50 16.61 15773 KILLDEER ST NW Inactive 441.00 542.43 15798 DRAKE ST NW Inactive 246.77 303.53 15840 JAY ST NW Inactive 48.62 59.80 15852 XEON ST NW Active 219.93 270.51 15929 LINNET ST NW Inactive 17.21 21.17 15929 SYCAMORE ST NW Inactive 247.16 304.01 15930 TULIP ST NW Inactive 6.60 8.12 15934 QUINCE ST NW Active 143.03 175.93 15934 Quince St NW Mowing & Misc 91.13 112.09 15938 EAGLE ST NW Inactive 399.39 491.25 15939 SYCAMORE ST NW Active 1830 22.51 15945 Vintage St NW Mowing & Misc 485.30 596.92 15950 EAGLE ST NW Inactive 223.85 27534 15956 EAGLE ST NW Inactive 219.88 270.45 15956 EAGLE ST NW Inactive 68.08 83.74 15956 EAGLE ST NW Inactive 186.19 229.01 15956 EAGLE ST NW Inactive 143.01 175.90 15956 Eagle St NW Mowing & Misc 459.13 5603 15963 QUINCE ST NW Active 313.32 38538 15975 DRAKE ST NW Inactive 183.93 226.23 15982 EAGLE ST NW Inactive 81.51 100.26 16000 YELLOWPINE ST NW Inactive 145.46 178.92 16048 QUINN ST NW Inactive 14.39 17.70 16066 VALE ST NW Active 305.41 375.65 16100 POTAWATOMI ST NW Inactive 9.02 11.09 16228 WINTERGREEN ST NW Inactive 50.45 62.05 16228 WINTERGREEN ST NW Inactive 270.44 332.64 16279 CROSSTOWN BLVD NW Active 4.40 5.41 16452 WINTERGREEN ST NW Inactive 799.70 983.63 16476 BITTERSWEET CT NW Inactive 17.64 21.70 16481 UPLANDER ST NW Active 49.64 61.06 16508 Argon St NW Mowing & Misc 994.64 1,223.41 1653 155TH AVE NW Active 43.04 52.94 17079 YAKIMA ST NW Inactive 25.10 30.87 1716147TH IN NW Active 508.57 625.54 17165 NAVAJO ST NW Active 20,06 24.67 CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 17203 TULIP ST NW Active 6.51 8.01 17340 ROANOKE ST NW Inactive 2.60 3.20 17340 Uplander St NW Mowing & Misc 227.82 280.22 17536 QUAY ST NW Inactive 9.10 11.19 17757 TULIP ST NW Inactive 5.06 6.22 1813 158TH IN NW Inactive 2.86 3.52 1815 ANDOVER BLVD NW Inactive 17.87 21.98 1825 158TH LN NW Active 10635 130.81 1837 158TH LN NW Inactive 65.46 80.52 1845 ANDOVER BLVD NW Inactive 186.61 229.53 1856 155TH LN NW Inactive 150.46 185.07 1889 STATION PKWY NW Active 179.41 220.67 1926 155TH AVE NW Inactive 140.39 172.68 1979 135TH AVE NW Inactive 219.84 270.40 2000 BUNKER LAKE BLVD NW False Alarm 75.00 92.25 2057 157TH LN NW Inactive 2252 27.70 206 ANDOVER BLVD NW Active 20.15 24.78 2068142ND AVE NW Inactive 148.97 183.23 2074 VETERANS MEMORIAL BLVD NW Inactive 262.40 322.75 2101140TH LN NW Active 220.22 270.87 2111140TH LN NW Active 99.94 122.93 2121140TH IN NW Inactive 516.42 635.20 2167 135TH LN NW Inactive 164.41 202.22 2200 142ND LN NW Inactive 95.01 116.86 222 ANDOVER BLVD NW Active 27.78 34.17 2227 142ND LN NW Active 277.69 341.56 2234 142ND LN NW Inactive 80.63 99.17 2236 142ND LN NW Active 1,47152 1,809.97 2236142ND LN NW Inactive 1,164.06 1,431.79 2244 141ST IN NW Active 638.61 785.49 2245142ND LN NW Active 2,527.46 3,108.78 2245 142ND LN NW Inactive 3,936.52 4,841.92 2263 140TH AVE NW Inactive 18953 233.12 2309 140TH AVE NW Inactive 12.95 89.73 2324 169th lane NW Mowing & Misc 182.25 224.17 2334140TH AVE NW Inactive 16932 208.26 2341163RD LN NW Active 49.64 61.06 2346 141st lane NW Mowing & Misc 663.09 815.60 2346 141ST IN NW Inactive 167.49 206.01 2361139TH AVE NW Inactive 364.76 448.65 2373135TH AVE NW Active 465.92 513.08 2374 163RD LN NW Inactive 1858 22.85 2390 VETERANS MEMORIAL BLVD NW Inactive 436.41 536.78 2435 136TH IN NW Active 385.80 47453 2439135TH AVE NW Inactive 164.89 202.81 2439138TH AVE NW Active 251.21 308.99 2449 136TH IN NW Inactive 265.19 326.18 2451138TH AVE NW Active 248.84 306.07 2452 161ST AVE NW Active 2.00 2.46 2462138TH AVE NW Active 243.23 299.17 2515 138TH AVE NW Inactive 184.61 227m 2515 138TH AVE NW Inactive 21.19 26.06 2519 153RD LN NW Active 260.24 320.10 2525138TH AVE NW Inactive 120.65 148.40 CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 2526138TH AVE NW * HSE Active 117.46 144.48 2537138TH AVE NW Active 4.04 4.97 2539 134TH AVE NW Inactive 28m 3453 2556 138TH AVE NW * HSE Inactive 372.73 458.46 2557 138TH AVE NW * HSE Active 517.03 635.95 2557 138TH AVE NW APT E Inactive 12.18 14.98 2600 138TH AVE NW Active 24.54 30.18 2607 BUNKER LAKE BLVD NW HSE HSE Active 79.10 97.29 2621 Bunker Lake Blvd NW Mowing & Mise 104.80 128.90 2621 BUNKER LAKE BLVD NW * HSE Active 940.81 1,157.20 264 ANDOVER BLVD NW Inactive 6.83 8.40 2644140TH AVE NW Inactive 31.43 38.66 2659 139TH LN NW Active 64.12 78.87 2720 138TH AVE NW Active 696.36 85652 28931415T AVE NW Inactive 213.50 262.61 2904 142ND LN NW Inactive 24.91 30.64 308 ANDOVER BLVD NW Active 20.15 24.78 3130 172ND AVE NW Inactive 6.67 8.20 3160 162ND LN NW Active 102.95 126.63 3160 BUNKER LAKE BLVD NW Inactive 261.78 321.99 3241139TH LN NW Active 298.22 366.81 3241139TH LN NW Inactive 233.68 287.43 3302 143RD AVE NW Inactive 270.61 332.85 3321165TH LN NW Inactive 1.04 1.28 3324 S COON CREEK DR NW Active 449.25 552.58 3352 139TH AVE NW Active 67.42 82.93 3362 170TH LN NW Inactive 14.82 18.23 3362 170TH LN NW Inactive 62.81 71.26 3413 135TH AVE NW Inactive 87.36 107.45 3413 135TH AVE NW Inactive 94.25 115.93 3419 COON CREEK BLVD NW Inactive 119.00 14637 3437 1415T LN NW Inactive 90.70 111.56 3446 138TH CT NW Inactive 177.23 217.99 34475 COON CREEK DR NW Active 64.77 79.67 3456 138TH LN NW Inactive 11851 145.77 3462 138TH CT NW Inactive 277.81 341.71 3462 142ND LN NW Active 206.88 254.46 3470 138TH CT NW Active 520.73 640.50 3477 134TH AVE NW Inactive 1.39 1.71 3491140TH LN NW Active 75.58 92.96 3503 140TH LN NW Inactive 87.34 107.43 3521136TH AVE NW Inactive 33655 413.96 3554 134TH AVE NW Active 224.51 276.15 3559144TH AVE NW Active 308.77 379.79 360 177TH AVE NW Active 6.51 8,01 3609 143RD AVE NW Active 27.08 33.31 3660 174th Ave NW Mowing & Misc 91.13 112.09 3691139TH LN NW Inactive 422.26 51938 3722 140TH AVE NW Active 30330 373.06 3723 140TH AVE NW Inactive 103.67 127.51 3747 157TH AVE NW Inactive 6.51 8.01 3774139TH LN NW Active 775.20 953.50 3873 139TH IN NW Active 112.57 138.46 3900 139TH IN NW Active 14.49 17.82 CITY OF ANDOVER 2008 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) Pending Amount To Be Certified Service Address Status Amount (including 23%) 3911140th lane NW Mowing & Misc 68.35 84.07 3911140TH LN NW Active 272.11 334.70 3945 169th Lane NW Mowing & Misc 91.13 112.09 3945 169th Lane NW Mowing & Misc 690.00 848.70 4122 145TH IN NW Active 467.10 57453 418 ANDOVER BLVD NW Active 6.51 8.01 418 ANDOVER BLVD NW Inactive 10.13 12.46 4240 144TH LN NW Inactive 12.74 15.67 4295 152ND AVE NW Inactive 10.27 12.63 442 139TH IN NW Active 2.94 3.62 4426 149TH LN NW Inactive 6.78 8.34 480 146TH LN NW Inactive 6.67 8.20 510 ANDOVER BLVD NW Active 27.78 34.17 5260 172NDAVE NW Inactive 11.56 14.22 5347169th Lane NW Mowing & Misc 273.38 336.26 5347 169TH LN NW Inactive 15.13 18.61 59 150TH LN NW Inactive 11.26 13.85 643 170TH LANE NW False Alarm 150.00 184.50 732 140TH LN NW Active 433.70 . 533.45 752 140TH LN NW Active 774.60 952.76 881160TH LN NW Inactive 196.99 24230 981140TH LN NW Active 221.05 271.89 $ 79,791.87 $ 98,144.00 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT SEWER, WATER, STORM SEWER, STREET LIGHTING CHARGES, FALSE ALARM FINES, TREE REMOVAL AND/OR MOWING FEES. WHEREAS, pursuant to a proper notice duly given as required by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal and/or mowing fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2009 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid by November 14,2008. Adopted by the City Council of the City of Andover on this 5th day of November, 2008. CITY OF ANDOVER ATTEST: Michelle Hartner - Deputy City Clerk Michael R. Gamache, Mayor (9) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: November 5, 2008 The City Administrator will give a.brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN,US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for November 5, 2008 City Council Meeting DATE: November 5, 2008 The City Council is requested to receive the following supplemental information. Discussion Item 0 Item #6. Canvass Election Results (Supplemental) - Administration 0 . GJ i 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. -08 A RESOLUTION CANVASSING THE RETURNS OF THE MUNICIPAL ELECTION HELD ON THE 4TH DAY OF NOVEMBER, 2008 IN THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA. The Municipal Election was held in and for the City of Andover on the 4th day of November, 2008 and was in all respects duly and legally canvassed; and the votes received for each candidate are shown on the attached. The following are hereby declared and certified as those elected: Mayor - Mike Gamache (2-year term) Councilmembers - Mike Knight and Sheri Bukkila( 4- year tenUs) 0 BE IT FURTHER RESOLVED that no irregularities were noted. The summary of the voter results is hereby attached and made part of this resolution. Adopted by the City Council ofthe City of Andover this 2" day of November, 2008. CITY OF ANDOVER Attest: Michael R. 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(]) ~ () 0 'i:: 0:: 0 ill ..c 'i:: ';:;: ~ ill 0::: '0 -, (f) (9 (Q ~ l::: ill c 'ill ::J (j) lI... 0 E 0 U cu >. ..... CiS lI... () ~ CiS (!,) >- I -::t JEFFREY R. & CYNTIllA A. DIXON 13336 Tulip 8t NW Andover, Minnesota 55304 (763) 390-4095 November 5, 2008 Michelle Hartner Deputy City Clerk City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Ms. Hartner: We are in receipt of your notice and letter regarding the alleged delinquent utility bill for the sprinkler house for the City View Farm HOA located at PIN: 13310 Tulip Street NW. This letter is formal notification that we intend to appeal the assessment of those fees on our property located at 13336 Tulip Street NW, and speak at the meeting on November 5,2008 at 7pm. There are several reasons for the appeal, not the least of which is your refusal to provide us with an accurate accounting detail of the charges being assessed against us. Your statement to us that the information is "privileged" is nonsensical as you are asking us to pay a bill without providing information as to what the charges are. Your statement that we must obtain that information from the current Association board is also absurd, as the City is fully aware of the defunct nature of the Association, due to the developer being unwilling to provide any documentation or history for the Association. Other reasons will be presented at the meeting during our time to present our information. However, it may be necessary for us to be provided time, through an adjournment of the matter, to review the information requested in order to formulate a fair and complete defense and response to this assessment. f6!~ ~r2~ Cynthia A. Dixon