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HomeMy WebLinkAboutDecember 21, 1995 () o o o o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER. MINNESOTA 55304. (612) 755-5100 PARK AND RECREATION COMMISSION - DECEMBER 21, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Tom Anderson on December 21, 1995, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Al Grabowski, Dave Erickson, Jeff Kieffer, Roger Paulson Jim Lindahl, Dave O'Toole Park Coordinator, Todd Haas Commissioners absent: Also present: APPROVAL OF MINUTES December 7, 1995, Regular Meeting: Mr. Haas stated the motion on the $5,000 should be clarified to reflect that the money was not to be earmarked for anything at this time until they know what will be done with regard to the tile work. The Commission agreed. MOTION by Grabowski, Seconded by Paulson, to accept the Minutes. Motion carried on a 3-Yes, 2-Present (Erickson, Kieffer), 2-Absent (Lindahl, O'Toole) vote. UPDATED FINANCIAL REPORT Mr. Haas stated the money left for trees and shrubs is being used to purchase them this week. The Park Dedication fund includes all the money donated to the City. The sheet on Park Dedication Fund for Donation Reconciliation should be corrected to excluded the disbursement to Larson Electrical on 11/14/95. Therefore, the Field Total should be reduced to $10,425, the Grand total reduced to $22,425, and the balance remaining for the Field of Dreams increased to $8,726.25. Commissioner Kieffer asked why the line item for the League of Minnesota Cities volunteer insurance is coming out of Park Dedication. If it is for the Field of Dreams, it should be coming out of that fund. Mr. Haas stated he will find out. He will also check with the Finance Director to be sure the permit fees for. the Field of Dreams was put back into the Park Department. He will have an updated version of the finance report in January. The Commission was pleased with the report and its easy-to- read format. Mr. Haas also explained there is about $15,000 left from the Mickman Brothers Nursery contract for sprinkling the Field of Dreams. There are some items that will not be put in and some that will be added, plus finishing up around the ball fields. Overall, the City will not be spending as much as the initial contract. Commissioner Grabowski emphasized the need to complete the Field of Dreams fencing and " "\ o u Regular Andover Park and Recreation Commission Meeting Minutes - December 21, 1995 Page 2 \, '- ) (Updated Financial Report, Continued) irrigation by April 19 when teams will begin practice. He worried about the safety factor with equipment, supplies and open ditches if these contracts are not completed by then. He'd like to see stiff penalties assessed if the contracts are not completed on time. COON CREEK TRAIL SYSTEM/PROJECT 95-24 Mr. Haas noted the letter received from the Minnesota Department of Natural Resources approving an 80-percent City Share, 20-percent MNDNR Share grant for the Coon Creek Trail System. The total estimated cost is $250,000. Approximately $50,000 of that will come from the DNR, the remaining $200,000 would need to come from the City. The funds would need to be expended by November, 1997. Chairperson Anderson suggested this item be brought to the attention of the City Council. A plan needs to be put in place and a commitment made to the project with the source of funding determined. Mr. Haas pointed out some right-of-way will need to be purchased along the north side of Coon Creek between Hanson Boulevard and Crosstown Boulevard. The Anoka County Park and Recreation Department has said they have no funds to participate, but they are interested in bike paths along the county roads. He will bring this to the Council at their January 2, 1996, meeting. ) OTHER BUSINESS Grants Mr. Haas noted the Metropolitan Council sends a lot of information about grants that are available to the City; however, because the City Council has chosen not to participate in the Liveable Communities Act, the City is not eligible for those grants. Therefore, Staff will not be making any applications. Use of the Concession Building - The Commission asked that all of the athletic associations and one or two Park and Recreation Directors from other cities be invited to the January 4, 1996, meeting to discuss the use of the Concession Building in the Field of Dreams and the possibility of hiring a Park and Recreation Director for the City of Andover. They also asked that Frank Stone, Public Works Superintendent, attend. Dugouts at the Field of Dreams - Mr. Haas stated the Commission had asked for costs to add concrete to minimize the maintenance around the fences. It would cost about $800 to pullout all of the poles and reset them, plus $1,800 additional to install the radii on the concrete pads for the six fields. The Commission felt the cost was extremely high and agreed to leave it as originally proposed. , ) Advertising for tournament advertisement will run in the adult league registrations. registrations Mr. Haas stated the Anoka Union until February 2, 1996, for \- ) 'j '- , ~ \...) . \ U Regular Andover Park and Recreation Commission Meeting Minutes - December 21, 1995 Page 3 (Other Business, Continued) Recognition plaques - Commissioner Grabowski presented two plaques of appreciation from the Andover Athletic Association. One is to the Park and Recreation Commission and the other is to Mr. Haas. Guidelines for free skating - Commissioner Kieffer noted when coming to this evening's meeting, people were playing hockey with the nets in the free skating area at City Hall. He wondered if the attendants were on duty and/or whether some guidelines need to be established. Mr. Haas stated he will check with the attendants. MOTION by Kieffer, Seconded by Grabowski, to adjourn. Motion carried on as-Yes, 2-Absent (Lindahl, O'Toole) vote. The meeting adjourned at 7:42 p.m. ) Respectfully_submitted, ~~ Recording Secretary