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Home My WebLink AboutCC September 16, 2008 C J T V {Ji? NDOVE 0 "".,. 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 - WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, September 16, 2008 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (8/26/08 Workshop; 9/2/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3, Declare Cost/Order Assessment Roll/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering 4, Declare Cost/Order Assessment Roll/07 -37 AlMetropolitan Mosquito Control- Engineering 5. Approve Hold Harmless & Easement Encroachment Agreement/l 6191 Crane Street NW - Engineering 6. Adopt New 2008-2009 Council Goals - Administration 7. Accept 2007-2008 Council Goals Progress Report - Administration 0 8, Accept Contribution! Andover Huskies Youth Hockey Association! Andover YMCA Community Center - Finance Discussion Items 9. Anoka County Sheriffs Department Monthly Report - Sheriff 10. Discuss Access Request/Andover Clocktower Commons/08-20 - Engineering 11. Discuss Accessory/Temporary Structure Definitions and Code - Planning 12. Approve Bond Sale - $630,000 G.O. Equipment Certificates, Series 2008A - Administration Staff Items 13. Schedule EDA Meeting,,- Administration 14. Schedule October Council Workshop Meeting - Administration 15. Administrator's Report - Administration Mayor/Council Input Adjournment 0 C I T Y o F CD NDOVE 0 1685 CROSSTOWN BOULEVARD N,W, - ANDOVER, MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 - WWW,CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator / FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: September 16, 2008 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: August 26, 2008 City Council Workshop 0 September 2, 2008 Regular Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Lj}~~-fr-lvI- Michelle Hartner Deputy City Clerk Attach: Minutes 0 O~ 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP - AUGUST 26,2008 7 MINUTES 8 9 10 The Andover City Council Workshop was called to order by Acting Mayor Ken Orttel, August 26, 11 2008,6:09 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. 12 13 Councilmembers present: Mike Knight, Ken Orttel, Julie Trude and Mayor Mike Gamache 14 Councilmember absent: Don Jacobson 15 Also present: City Administrator, Jim Dickinson 16 Others 17 18 19 PRESENTATION -NORTHERN LIGHTS EXPRESS HIGH SPEED RAIL-ANOKA COUNTY 20 21 Ms. Jill Brown made a presentation to the Council regarding the Northern Lights Express High 22 Speed RaiL q~ Mayor Gamache arrived at 6: 13 p.m. 25 26 Councilmember Knight asked what they based the numbers on. Ms. Brown stated a group 27 named TEMS was hired by Anoka County to look at the data to determine what kind of ridership 28 they might have in the future. 29 30 Councilmember Knight stated when they have towns that fifteen miles apart, how are they going 31 to get to that kind of mileage without injuring someone. Ms. Brown stated the faster the train 32 goes, the more safety features they have. 33 34 Commissioner Erhart reviewed the proposed plans with the CounciL 35 36 Commissioner Erhart explained that the rail will be a limited express run with only one stop in 37 Anoka County. They are looking at commuter rail running from Duluth to Hinkley into Anoka 38 County and finally Minneapolis. 39 40 Councilmember Trude asked if the TEMS study was a federal study. Commissioner Erhart 41 stated they were hired by the Joint Powers Group to do the study. 42 43 Councilmember Trude thought they will get more information once the environmental study is d: done. Commissioner Erhart thought the anticipated speed will be in the 79 mph area from Hinkley to the cities. 46 47 Councilmember Orttel thought BNSF would be in support for this since they are going to get 48 their rail beds built up and a lot of the tracks are overdue. 0 Regular Andover City Council Meeting Minutes - August 26, 2008 Page 2 1 2 Mr. Holasek stated they are going to have more problems with the high speed travel and heavy 3 freight using the same track. He did not see how BNS.f would be able to coordinate this. With 4 the high fuel costs many of the companies are switching from truck to rail to transport products. 5 Commissioner Erhart stated BNSF has talked about making the commuter rail the priority and 6 hauling freight at night. With the kind of money they are talking about, the people involved and 7 the interest in doing it, they might see a lot more trackage on that line. He stated they are 8 expecting some sort of subsidy for this line. He stated this is financed out of FRA. Part of the 9 sales tax increase is for the commuter rail system in the seven county metro. 10 11 Councilmember Orttel stated what concerns him is the study indicates that 2/3 of the trips is 12 predicated on the casino in Hinkley and if they get something closer to the cities it may not work. 13 14 Commissioner Erhart stated they do not have a lot of information at this time but would like to 15 come back in the future with more information for the Council. 16 17 18 ANOKA COUNTY SHERIFFS BUDGET DISCUSSION 019 Anoka County Sheriff Bruce Andersohn reviewed the 2009 Sheriffs contract with the Council. He 20 21 noted the propose budget is based on the 2007 service load average. 22 23 Sheriff Andersohn explained they are going to recommend no service level change in the contract for 24 2009. 25 26 Councilmember Knight asked if they were seeing any change in the types of crime from years past. 27 Sheriff Andersohn stated there is starting to be an upswing in violent crime. 28 29 Captain Wells stated they are seeing a change in crime because of theft of mail, computer crimes and 30 crimes of opportunity. 31 32 Councilmember Knight asked if they are looking at any changes because of the late night bar closing 33 times. Sheriff Andersohn stated they did not have a real increase but he knew some of the cities 34 were looking at going back to an earlier close time. 35 36 Sheriff Andersohn recommended maintaining their current level of service for 2009. 37 38 Councilmember Trude asked if they should help to get Ham Lake to increase their hours. 39 040 Mayor Gamache felt the contract works well for Andover and has done a great job for the City. ~1 42 0 Regular Andover City Council Meeting Minutes - August 26, 2008 Page 3 1 2 2009 - 2013 CIP DEVELOPMENT PROGRESS REPORT 3 4 Mr. Dickinson reviewed the CIP with the CounciL He note~ the plan was ready to take to a public 5 hearing. 6 7 Councilmember Trude indicated the sound issue in the chambers is going to be done through QCTV. 8 She thought the chairs were in bad shape and should be replaced. Mr. Dickinson stated the chairs are 9 around five years old and the chambers is utilized extensively by the public. Councilmember Trude 10 thought they should have some type of rule on food and beverages or keep some chairs set aside for 11 presenters. 12 13 Mr. Dickinson stated they could fit new chairs in the overall operations budget but it would not fit 14 into the CIP. He stated he could fmd a use for the chairs in the Council Chambers immediately. 15 Councilmember Knight thought they should look at using hard surface chairs if they appear nice. 16 17 Mayor Gamache asked on the mill and overlay projects. They are looking at a few rural areas again 18 in 2009 and future years. They have always had issues when they get to the rural and he wanted to q~ make sure everything was in order. 21 Mayor Gamache asked on the trail machine/snow removal equipment if this was a replacement. Mr. 22 Dickinson stated the issue is they like to get the sidewalks cleared efficiently and the snow removal 23 equipment they currently have is not that efficient. 24 25 Councilmember Trude wondered if they should have more insight in the $50,000 that the Parks 26 Department spends each year. Mr. Dickinson stated it is the Council's ultimate decision on what the 27 funds are used for but City staff actually allocates the funds for different park projects throughout the 28 City. 29 30 Councilmember Orttel wondered if they want to abandon some of the parks for certain uses until 31 there is a resurgence of use in them. Mr. Dickinson stated he will have the Park Commission put 32 together a list of items for him and he will bring it forward to the CounciL 33 34 The Council thought this item looked good and should move forward to a public hearing. 35 36 37 CITIZEN REQUEST 38 39 Mr. Rod Pakonen, 13890 Holly Street, asked the Council to seriously consider doing some kind of d~ ordinance to control the use of garbage cans in front of houses. He noticed in his neighborhood that the amount of garbage cans in the front of the homes has significantly increased. He thought there 42 was an impact to home sales. He thought by having an ordinance restricting these from the front of 43 homes would dress up the neighborhoods. 44 0 Regular Andover City Council Meeting Minutes - August 26, 2008 Page 4 1 Councilmember Trude thought the garbage cans stand out more in the newer neighborhoods 2 because of the color and design ofthe homes. Mr. Pakonen did not think an ordinance would 3 impact the way people feel but it would make the neighborhoods look nice. 4 5 Mayor Gamache thought staff should look at what other cities ordinance have, how they were 6 worded and bring it back for Council review. 7 8 9 2009 BUDGET DEVELOPMENT PROGRESS REPORT 10 11 Mr. Dickinson reviewed the budget progress report with the Council. 12 13 Department budgets are fairly consistent or have been lowered from previous years. The increase in 14 the Council budget is from a 2.9 percent increase in memberships. Public Works budget is running 15 at status quo or below budget and he did not feel they could lower that budget anymore. 16 17 Mr. Dickinson felt they should be eliminating the contingency fund because the unexpected are dealt 18 within the department budgets. Q19 Mr. Dickinson noted for 2009 there will be 3.6 percent general fund expenditure increase. 20 21 22 Mr. Dickinson discussed with the Council the Charitable Gambling Special Revenue Fund and the 23 donating money to charities which request funds from the City. The Council discussed Youth First. 24 Council indicated they would like to give $2,500 to Central Center for Family Resources and another 25 $1,000 to Alexandra House. 26 27 Mr. Dickinson reviewed the fiscal goal of37 percent working capital fund balance with the Council. 28 He felt 2010 will be a tough budget year. 29 30 Councilmember Trude thought they should increase the Council's salaries since there has not been 31 an increase since 2001. Mayor Gamache thought the numbers he received from Mr. Dickinson 32 indicated they were still sitting pretty well as far as what they are paid. Mr. Dickinson stated this is a 33 decision that only the Council can make. 34 35 Mayor Gamache thought with the 2010 budget coming up they should wait on an increase. 36 Councilmember Orttel did not think an increase was warranted compared to other cities. 37 38 Mayor Gamache stated looking at the organizations they do belong to they need to continue working 39 with each of them. The Council looked at the organizations they are involved with and the reasons O:~ for each membership. 42 Councilmember Orttel stated part of the problem they have with abandoning memberships is they are 43 forcing other communities to pay for the services they receive. Councilmember Knight thought they 44 need to stay with what they have. 0 Regular Andover City Council Meeting Minutes - August 26, 2008 Page 5 1 2 Mr. Dickinson indicated the tax levy proposed is set at the state allowed max. 3 4 5 The Council recessed at 8:55 p.m. 6 7 The Council reconvened at 9:00 p.m. 8 9 10 2007 - 2008 COUNCIL GOALS PROGRESS REPORT AND REVIEW OF 2008- 2009 11 COUNCIL GOALS 12 13 Mr. Dickinson reviewed the 2008 and 2009 council goals with the Council. 14 15 Councilmember Knight strongly suggested they look at both solar and wind energy as alternate 16 energy sources. He suggested they look at the WDE site to put solar panels on since it is elevated 17 and cannot be seen from the street. He thought the only obstacle would be if the MPCA and the 18 EDA will let them do it. He also suggested the Community Center or any new flat top buildings. q~ Mr. Dickinson stated there could be issues with the load capacity on the roof of the Community Center. 21 22 Councilmember Knight suggested they set up some type of committee to see where this would go. 23 Mayor Gamache thought they may need to look at changing their ordinances to accommodate these 24 solutions. 25 26 Mr. Dickinson suggested they look further at starting bus service within the city for commuters to 27 either the Coon Rapids or Anoka Northstar Stations. Mayor Gamache thought cities further north 28 might look at this as a possibility for their communities. Councilmember Orttel thought they should 29 run this by Kottke's bus service to see if they were thinking of doing this. 30 31 Mr. Dickinson stated they have had a lot of requests from the public for online purchases of permits 32 using debit or credit cards. The obstacle to this is the credit card fees of close to three percent. 33 Councilmember Orttel thought that was covered by the State under the bond. He also .thought they 34 should check and see how many requests are out there for that. 35 36 Mr. Dickinson indicated they would need something like this in order to do online permits. 37 Councilmember Trude thought they should do this as a convenience to homeowners and a good 38 customer service. Councilmember Orttel thought they should do a three month survey to see how 39 many requests they get. d~ Mayor Gamache thought they should look into getting a Rotary Club started. Councilmember Orttel 42 indicated they do not have enough businesses in the city to have one. 43 44 The Council discussed what was usually needed in order to have a Rotary Club. 0 Regular Andover City Council Meeting Minutes - August 26, 2008 Page 6 1 2 3 OTHER BUSINESS 4 5 . CSAH 58 - Ham Lake will support the CSAH 58 designation. They are upset because a road 6 that was turned back did not get improved by the County and they are holding out to see if 7 the County will improve it. He stated Ham Lake is willing to do the designation but would 8 like the County to improve the road before that. Mr. Dickinson stated they could pressure 9 them to a point. 10 11 . Putnam Property - there will be a request coming forward from Minks Custom Homes. They 12 . would like the ability to pay the fees on a per unit basis. He explained the process with the 13 Council and stated his only concern was if the property is taken down what kind of security 14 would they have that the property will be developed and they will get their fees. 15 16 . City View Farms - they called the letter of credit and the fmancing company did not honor it. 17 They met with their representative onsite. They can hold them to pulling the weeds out of 18 the area, remove the trees along with straightening the fence and clean the storm sewers. 019 After that they will have to work through their abatement process for lawn mowing. They 20 have lowered the pricing on the units. 21 22 23 Motion by Knight, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting 24 adjourned at 10:00 p.m. 25 26 Respectfully submitted, 27 28 Susan Osbeck, Recording Secretary 0 O~ 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - SEPTEMBER 2, 2008 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, September 2, 2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: Director of Public Works/City Engineer, Dave Berkowitz 17 City Administrator, Jim Dickinson 18 Community Development Director, Will Neumeister 19 Others 20 21 22 PLEDGE OF ALLEGIANCE q~ 25 RESIDENT FORUM 26 27 No one wished to address the Council 28 29 AGENDA APPROVAL 30 31 Add Special Proclamation - Constitution Week. 32 _ 33 Motion by Jacobson, Seconded by Knight, tQ approve the Agenda as amended above. Motion 34 carried unanimously. 35 36 37 SPECIAL PROCLAMATION - CONSTITUTION WEEK 38 39 Mayor Gamache read the Constitution Week Proclamation. 40 41 42 APPROVAL OF MINUTES 43 d~ August.19, 2008, Regular Meeting: Correct as amended. 46 Councilmember Jacobson stated on page three, line 17, the word "is" should be removed. 47 48 Motion by Knight, Seconded by Gamache, approval of Minutes as indicated above. Motion carried 0 Regular Andover City Council Meeting Minutes - September 2, 2008 Page 2 1 4 ayes, 1 present (Trude). 2 3 4 CONSENT ITEMS 5 6 Item 2 Approval of Claims 7 Item 3 Award Quote/08-311Andover Station North, Lot 5, Block 3 8 Item 4 Approve Hold Harmless & Easement Encroachment Agreement/15575 Bluebird 9 Street NW 10 Item 5 Approve Compensating Change Order #2/2008 Overlays (08-2A, Northglen Area & 11 08-2B, Grow Oak View Estates), 07-44 (7th A venue Frontage Road Turn Around) & 12 08-11 (2008 Curb, Sidewalk & Pedestrian Ramp Repairs) (See Resolution R065-08) 13 Item 6 Approve Variance/Side Yard Setback for Home Addition/921-158th Avenue NW 14 (See Resolution R066-08) 15 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 16 unanimously. 17 18 q~ ACCEPT COMPLETION REPORT/HOLD PUBLIC HEARING TO ASSESS COSTS/PROJECT 08-25/FAILED SEPTIC SYSTEM AT 2279 -154TH LANE NW 21 22 Mr. Neumeister stated the City Council is requested to open the public hearing for assessment of the 23 costs of removal and replacement ofa failed septic system at 2279 154th Lane NW, Project 08-25. 24 25 Mr. Neumeister reviewed the information with the Council. 26 27 Motion by Knight, Seconded by Jacobson, to open the public hearing. Motion carried unanimously. 28 29 No one wished to address the Council. 30 31 Motion by Trude, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. 32 33 Motion by Jacobson, Seconded by Knight, to approve the Resolution as prepared by staff. Motion 34 carried unanimously. (Res. R067-08) 35 36 37 ADOPT 2009 PRELIMINARY BUDGET & TAX LEVY 38 39 Mr. Dickinson stated each year the City Council is required by state law to approve a preliminary ~~ budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 15th. 42 43 Mr. Dickinson reviewed the preliminary budget and tax levy information with the Council. 44 0 Regular Andover City Council Meeting Minutes - September 2, 2008 Page 3 1 Councilmember Orttel asked what is included in the Road and Bridge Fund. Mr. Dickinson stated it 2 covers the annual crack fill and seal coat program, it also covers the contribution towards the annual 3 mill and overlay project. They are one of the few communities that does modified approach towards 4 infrastructure, which means they do not depreciate their streets, they try to maintain a particular level 5 of standard on their streets, often called an OCI Index, which is the Overall Condition Index Rating 6 and they want to maintain a level of good in the City. 7 8 Councilmember Jacobson asked for clarification on the 4.04 percent tax capacity rate. Mr. 9 Dickinson stated the tax rate is what is used to multiply against a tax capacity value, which is a 10 computation from the market value. He gave an example of the factor. He stated if the value of a 11 home went up there is the potential for the City portion to go up more than four percent but if the 12 value went down, the taxes could go down. 13 14 Councilmember Trude asked for clarification on the Open Space Referendum Levy. Mr. Dickinson 15 stated what was authorized was for the city to issue bonds up to two million dollars and if they 16 maxed out that levy they would look for two hundred thousand dollars on that voter approved 17 amount. What they are proposing in the budget is one hundred sixty-two thousand nine hundred. 18 Based on the fact they have not purchased a parcel yet they have adjusted the levy. The dollars they q~ have previously levied will offset the total bond issuance. 21 Motion by Orttel, Seconded by Trude, to approve the resolution prepared for the tax levy for 2009. 22 Motion carried unanimously. (Res. R068-08) 23 24 25 2009 DEBT SERVICE LEVY CHANGES 26 27 Mr. Dickinson stated Anoka County Property Records and Taxation Division requires a City Council 28 resolution changing bonded indebtedness levies for 2009 that would have been certified to Anoka 29 County as part of prior years bond sales. 30 31 Motion by Jacobson, Seconded by Knight, to approve the attached resolution that would update 32 certified bonded indebtedness levies for 2009. Motion carried unanimously. (Res. R069-08) 33 34 35 SET TRUTH IN TAXATION HEARING DATE 36 37 Mr. Dickinson stated the Andover City Council is required to hold Truth in Taxation meetings. 38 These meetings give the public the opportunity to comment on the proposed 2009 budget and tax 39 levy. d~ Motion by Jacobson, Seconded by Knight, to set a Truth in Taxation Hearing for Wednesday, 42 December 10, 2008 at 7 :00 p.m. with a continuation date of Tuesday, December 16, 2009. Motion 43 carried unanimously. 44 0 Regular Andover City Council Meeting Minutes - September 2, 2008 Page 4 1 2 3 ADMINISTRATOR REPORT 4 5 City Administrator Dickinson updated the Council on the administration and city department 6 activities, meeting reminders, and CIP Projects. 7 8 City Engineer Berkowitz updated the Council on road improvements projects in the City. 9 10 Community Development Director Neumeister updated the Council on development activity in 11 the City. 12 13 14 MAYOR/COUNCIL INPUT 15 16 (rurn Lane on Bunker Lake Boulevard by Target) - Councilmember Trude stated at one time 17 they had discussed with the County Bunker Lake Boulevard and getting a cut through the 18 boulevard of Bunker to allow people to make a left turn into Target so there is not a lot of cutting Q19 through the neighboring parking lots and the County indicated they would not allow it. She 20 wondered if there was something they could do as Councilmembers to make this happen. Mr. 21 Berkowitz stated they went to the County and were told they would not allow this turn. Mr. 22 Dickinson stated since they have gotten the desired response back from the County, staffhas 23 talked to some of the business owners and discussed alternatives to that access which they could 24 do on their own if interested. This would include be shutting off some of the access points off of 25 Jay Street or Martin Street from their parking lots, which could possibly alleviate the cut through 26 traffic. 27 28 29 Motion by Jacobson, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting 30 adjourned at 7:36 p.m. 31 32 Respectfully submitted, 33 34 Susan Osbeck, Recording Secretary 0 0 Regular Andover City Council Meeting Minutes - September 2, 2008 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - SEPTEMBER 2, 2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .................................................................................~....................... 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROV AL.......................................................................... .... .......... .... ..... ........... ...... 1 SPECIAL PROCLAMATION - CONSTITUTION WEEK .......................................................... 1 APPROV AL OF MINlJTES. .......... ............. ..................................................... ............. ......... ........ 1 CONSENT ITEMS ......................................................................................................................... 2 Approval of Claims ........ .... ................ ....... ................................. ............ ........ ............. ................ 2 Award Quote/08-311 Andover Station North, Lot 5, Block 3...................................................... 2 Approve Hold Harmless & Easement Encroachment AgreementJ15575 Bluebird Street NW .. 2 Approve Compensating Change Order #2/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates), 07-44 (7th A venue Frontage Road Turn Around) & 08-11 (2008 Curb, Sidewalk & Pedestrian Ramp Repairs) R065-08 ........................................................ 2 Approve Variance/Side Yard Setback for Home Addition/921-158th Avenue NW R066-08..... 2 ACCEPT COMPLETION REPORT/HOLD PUBLIC HEARING TO ASSESS 0 COSTS/PROJECT 08-25/FAILED SEPTIC SYSTEM AT 2279 - 154TI1 LANE NW R067 -08 ........................ ......... .... ...... ........... ...... ......................................... .......... ...... ..... ................ 2 ADOPT 2009 PRELIMINARY BUDGET & TAX LEVY R068-08 ............................................. 2 2009 DEBT SERVICE LEVY CHANGES R069-08 ..................................................................... 3 SET TRUTH IN TAXATION HEARING DATE.......................................................................... 3 ADMINISTRATOR REPORT..... ..................... ........................ ........... ......... ......... ................ ........ 4 MAYOR/COUNCIL INPUT .......................................................................................................... 4 Turn Lane on Bunker Lake Boulevard by Target. ......................................................................4 ADJOURNMENT........................................................................................................................... 4 0 (!j) 0 1685 CROSSTOWN BOULEVARD N,W. - ANDOVER, MINNESOTA 55304 _ (763) 755-5100 FAX (763) 755-8923 - WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: September 16, 2008 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $127,107.89 on disbursement edit lists #1 from 09/12/08 have been issued and released. Claims totaling $224,450.02 on disbursement edit list #2 dated 09/16/08 will be issued and released upon o approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUlRED The Andover City Council is requested to approve total claims in the amount of $351,557.91. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, 'of ~~ Lee Brezinka Attachments: Edit Lists 0 - ~ ~ 0 0 0 0 0 0 0 z z z z z z Z -i::i -i::i -i::i -i::i -i::i -i::i -i::i GJ GJ GJ GJ GJ GJ GJ ~ ~ ~ ~ ~ ~ ~ ~ u = I:: ::: I:: ::: I:: I:: I:: ~ ~ ~ ~ ~ ~ ~ ~ .. ~ ::I: ::I: - ::I: ::I: ::I: ::I: ..... ~ ~ ~ ~ ~ ~ ~ ~ _ It) NOO ....,0 "d"0'I It) It) \0 It) r--O 08 ,.NN o~ Gi~ ..0 ..0 ..0 .. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public FROM: Jason Law, Assistant City Engineer SUBJECT: Declare Cost/Order Assessment Rolls/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering DATE: September 16, 2008 INTRODUCTION The City Council is requested to declare the costs and order preparation of the assessment rolls for the 2008 Overlay Project (08-2A, Northglen Area & 08-2B, Grow Oak View Estates). DISCUSSION Two development areas were reconstructed this summer as part of the 2008 Overlay program. The areas were Grow Oak View Estates and Northglen Area (see attached maps). In accordance with the Roadway 0 Reconstruction Assessment Policy, twenty-five percent (25%) of the total projects costs associated with each of these projects are being assessed to the benefiting properties, The total project cost is $851,365.67, with $210,900.97 to be assessed to the benefiting properties. The remaining project costs ($640,464.70) will be funded by the City (see attached assessment worksheets for details). The feasibility and actual assessment rates are as follows: Feasibility . Actual . Northglen Area (121 units) $1,730.00 $1,353.04 . Grow Oak View Estates (13 units) $3,780.00 $3,629.44 After declaring the costs, the assessment roll will be prepared and presented to the City Council for approval and a public hearing date will be set. BUDGET IMPACT Seventy-five percent (75%) of the total project costs for the street reconstruction projects would be funded from the City's Road & Bridge Fund, and the remaining 25% of the total project costs would be assessed to the benefiting properties. The reconstruction of these areas will reduce ongoing maintenance costs such as pothole patching and temporary resurfacing. ACTION REQUIRED The City Council is requested to approve the resolution declaring costs and directing the preparation of the assessment rolls for the 2008 Overlay Project (08-2A, Northglen Area & 08-2B, Grow Oak View Estates). 0 ason J. aw,PE Attachments: Resolutio~ocation Maps~ssessment W orksheets/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLLS FOR THE IMPROVEMENT OF PROJECT NOS, 08-2A. NORTHGLEN AREA & 08-2B. GROW OAK VIEW ESTATES .THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final contract cost for the improvement amounts to $684.741.48, the expenses incurred or to be incurred in the making of such improvement amount to $166.624.19 so that the total project cost of the improvement will be $851.365,67. 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $640.464,70, and the amount to be assessed against benefited property owners is declared to be $210.900.97. 2, Assessments shall be payable in equal annual installments extending over a period of ~ years. The first of the installments to be payable on or before the 1 st Monday in January 2009, and shall bear interest at the rate of 5,5 percent per 0 annum from the date of the adoption of the assessment resolution, 3, The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof, MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of September ,2008, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy City Clerk City of Andover - 2008 Overlays - Northglen Area ~ ~ ~ ~ ".. 14184 14181 ........... .......... 1416S 141&5 ~ 14152 14149 14117 14101 I I I I ~ ~ I ~ ! ~ I I 1364~ i 13S44 :::: 1:'tJ i 13.;~8~H ~S2S ..............._ ....... ..n. 13603 13608 13747 13738 13737 1J732 13727 13749 ",,,,,<;P ......_n..... ~'" I LOCAL OIL.ADD :<<-'11"" 13736 ~ ~ " ",>I' I I I 'r.: 13655 "'0 MAP LEGEND: . VIA TER PARK o PARCELS Map Scale: 1 inch = 500 feet e Map Date: 10/19/2007 Data Date: October 10, 2007 Sources: ANDOVER GIS ANOKA COUNTY ASSESSOR ~ Disclaimer: Copyright e 2006 .. iver's ge IS, LLC. ~'-li\(jt'l'_ City of Andover - 2008 Overlays - Grow Oak View Estates 17413 ~ ; ! i I 11387 i I mmi 17349 / i 17337 / I I I / f 17307 173RD AVE \ ............... ............................. -. ; I ! I I ! I i 17185 I _J ..... ................__ m..............._...._........... ............................._ .................. ------- 1712~ f- .' Cf) I W / ~ 0 . Z . <( ~ - m . Reference Map 17101 m ~ i I 0 I MAP LEGEND: . WATER PARK o PARCELS Map Scale: 1 inch = 500 feet 9 Map Date: 10/19/2007 0 Data Date: October 10, 2007 Sources: ANDOVER GIS ANOKA COUNTY ASSESSOR Disclaimer: Copyrig t 2 06 4 iver's dge I , FINAL ANDOVER ASSESSMENT WORKSHEET aroject Name: 2008 Overlays - Northglen Area Project No. : 08-02a Feasibility Report Const Cost Date: December 18, 2007 Amount: $ 693,170.00 Contract Award Date: April 30, 2008 Amount: $ 555,038.66 Actual Construction Cost Date: August 26, 2008 Amount: $ 534,354.05 Actual EXDenses Engineering (Includes Surveying, Inspection & Staking): $ 82,799.72 Consulting Costs $ - Aerial Mapping (1 % of street) $ 4,803.12 Drainage Plan (0.3% of street/storm) $ 1,603.06 Administration (3%) $ 16,030.62 Assessing (1%) $ 5,343.54 Bonding (0.5%) $ - Recording Fees / Legal & Easement $ - Advertising $ 594.83 Connexus Energy $ 581.50 Permit and Review Fees $ 200.00 Street Signs (Materials and Labor) $ 5,738.62 Material Testing $ 1,451.40 Construction Interest $ 4,695.67 City Costs $ 4,438.53 Total Actual Expenses $ 128,280.61 Expenses Multiplier 24.0066694% Total Actual Project Cost Amount: $ 662,634.66 Northalen Area (C.P. 08-02a) Construction Costs $ 534,354.05 Assessable Construction Costs (25% - CO #1) $ 132,023.71 Assessable Indirect Exoenses $ 31.694.50 Total Assessable Costs $ 163,718.21 Feasibility Assessment Rate Per Unit $ 1,730.00 Actual Assessment Rate Per Unit $ 163,718.21 /121 Units= $ 1,353.04 Note: 2 of these units are City owned (Rose Park and Well #1) City Costs (C.P. 08-02a) Construction Costs $ 534,354.05 Non-Assessable Construction Costs (75% + CO #1) $ 402,330.34 Non-Assessable Indirect Expenses $ 96,586.11 Citv Assessments for Rose Park and Well #1 $ 2.706.08 Total City Costs $ 501,622.53 Feasibility City Costs $ 627,755.00 Actual City Costs (Road and Bridge) (75% portion) $ 491,154.62 City Assessments for Rose Park (Road and Bridge) (1 unit) $ 1,353.04 City Assessments for Well #1 (Water Fund) (1 unit) $ 1,353.04 Actual City Costs (Water Fund) (CO #1 plus expenses) $ 7,761.83 Total Actual City Costs $ 501,622.53 FINAL ANDOVER ASSESSMENT WORKSHEET OProject Name: 2008 Overlays - Grow Oak View Estates Project No. : 08.02b Feasibility Report Const. Cost Date: December 18, 2007 Amount: $ 162,700.00 Contract Award Date: April 30, 2008 Amount: $ 151,143.84 Actual Construction Cost Date: August 26, 2008 Amount: $ 150,387.43 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 23,302.97 Consulting Costs $ - $ 684,741.48 Aerial Mapping (1% of street) $ 1,341.78 Drainage Plan (0.3% of street/storm) $ 451.16 Administration (3%) $ 4,511.62 Assessing (1%) $ 1,503.87 Bonding (0.5%) $ - Recording Fees / Legal & Easement $ - Advertising $ 594.82 Permit and Review Fees $ 200.00 Street Signs (Materials and Labor) $ 879.00 Material Testing $ 1,140.00 Construction Interest $ 2,073.55 City Costs $ 2,344.81 Total Actual Expenses $ 38,343.58 $ 166,624.19 Expenses Multiplier 25.496533% Q Total Actual Project Cost Amount: $ 188,731,01 Grow Oak View Estates (C,P. 08-02b) Actual Construction Costs $ 150,387.43 Actual Assessable Construction Costs (25%) $ 37,596.86 Assessable Indirect Expenses $ 9,585.90 Total Actual Assessable Costs $ 47,182.76 Feasibility Assessment Rate Per Unit $ 3,780.00 Actual Assessment Rate Per Unit $ 47,182,76/13Units= $ 3,629.44 Note: 1 of these units is City owned (Grow Oak View Park) City Costs (C,P. 08-02a) Actual Construction Costs $ 150,387.43 Non-Assessable Construction Costs (75%) $ 112,790.57 Non-Assessable Indirect Expenses $ 28,757.68 City Assessments for Grow Oak View Park $ 3,629.44 Total Actual Assessable Costs $ 145,177.69 Feasibility City Costs $ 147,355,00 Actual City Costs (Road and Bridge) (75% portion) $ 141,548.25 City Assessment for Grow Oak View Park (Road and Bridae) (1 unit) $ 3,629.44 0 Actual City Costs $ 145,177.69 S1\.NDbVE~ (g) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director ofP FROM: Jason Law, Asst. City Engineer SUBJECT: Declare Costs/Order Assessment Rol1/07-37 A/Metropolitan Mosquito Control _ Engineering DATE: September 16, 2008 INTRODUCTION The City Council is requested to declare the costs and order preparation of the assessment roll for the extension of sanitary sewer for 1260 Bunker Lake Boulevard NW (Metropolitan Mosquito Control District), Project 07-37 A. 0 DISCUSSION The Metropolitan Mosquito Control District (MMCD) petitioned the City of Andover to extend sanitary sewer to serve their new building at 1260 Bunker Lake Boulevard NW. Prior to this project being considered, Bunker Lake Boulevard was under construction, and timing was crucial in constructing the sewer lines before the roadway work progressed to far. The project was constructed under a Force Account under the existing contract for reconstruction of Hanson Boulevard / Bunker Lake Boulevard. The project was constructed in two phases. The first phase would serve a potential future connection to the Anoka County Parks Building and also the MMCD. The feasibility report identified assessing 50% of the Phase I costs to the MMCD, and the City funding the remaining 50% of the Phase I costs, to potentially be assessed at a future date to the Anoka County Parks Building. The second phase was constructed exclusively for the MMCD and 100% of the costs will be assessed to the MMCD. The total assessment for the MMCD is $106, 956.79 (includes Trunk Source and Storage and lateral costs). The estimated feasibility assessment to the MMCD was $110,170.34. The total City costs, which could potentially be assessed to the Anoka County Parks Building at a future date, are $47,928.75 (lateral costs only). BUDGET IMPACT The City portion of the project ($47,928.75) would be funded from the Trunk Sewer Fund. Interest equal to the ENR Construction Cost Index dated from approval of this item to petition by the Anoka 0 County Parks Building for potential future connection to the system would be added to this amount. ACTION REQUIRED 0 The City Council is requested to approve the resolution declaring costs and directing preparation of the assessment roll for the extension of sanitary sewer for 1260 Bunker Lake Boulevard NW (Metropolitan Mosquito Control District), Project 07-37A. Respectfully submitted, fl:jcJG- /' /' Attachments: Resolution & Assessment Worksheet cc: R. Richard Gauger, Gauger Engineering, Inc., 35 W. Water Street, St. Paul, MN 55107 William J. Caesar, MMCD, 1260 Bunker Lake Blvd. NW, Andover, MN 55304 Jon VonDelinde, Anoka County Parks 0 0 CITY OF ANDOVER COUNTY OF ANOKA 0 STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 07-37A , METROPOLITAN MOSQUITO CONTROL. ,THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final contract cost for the improvement amounts to $114.717.79, the expenses incurred or to be incurred in the making of such improvement amount to $20.460.11 so that the total project cost of the improvement will be $135.177,90, 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $47.928.75: the amount to be assessed against benefited property owners is declared to be $106.956.79 (total includes Trunk Source and Storage and Lateral Costs). 2, Assessments shall be payable in equal annual installments extending over a period of ~ years. The first of the installments to be payable on or before the 0 1 st Monday in January 2009 ,and shall bear interest at the rate of 5.5 percent per annum from the date of the adoption of the assessment resolution. 3, The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 16th day of September, 2008, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER 0 ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk Final-Andover Special Assessm nts 0 FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: MetroDolitan Mosauite Control Sanitary Sewer Extension Project No. : 07.37A Feasibility Report (June 3. 2008) Amount: $ 121,035.20 Quotes from Contractor Amount: $ 119,158.00 Phase 1 Construction $ 81,348.78 Phase 2 Construction $ 33,369.01 Final Construction Amount: $ 114,717.79 Final EXDenses Engineering (Includes Inspection): $ 12,908.24 Consulting Costs $ Administration (3%) $ 3,441.53 Assessing (1%) $ 1,147.18 Bonding (0.5%) $ 573.59 Recording Fees I Legal & Easement $ Advertising $ Permit and Review Fees $ 390.00 Street Signs (Materials and Labor) $ . Material Testing $ . Construction Interest $ 269.72 City Costs $ 1,729.85 Total Final Expenses $ 20,460.11 Expenses Multiplier 17.8352% Final Project Cost Amount: $ 135,177,90 0 Metropolitan Mosquito Control District Trunk Source and Storaae Sanitary Sewer Connection Charge 3 SAC $402.00 $ 1,206.00 Area Charae 5.8 AC $1,491.00 $ 8647.80 Total Trunk Source and Storage $ 9,853.80 Lateral Costs Phase 1 Lateral Charge (50%) $ 47,928.75 Phase 2 Lateral Charae i1 000/0 \ $ 39 320.44 Total Lateral Costs for MMCD $ 97,102.99 Feasibility Assessment for MMCD $ 110,170,34 Total Assessment for MMCD $ 106,956.79 City Cost for future potential connection to Anoka County Parks Building Trunk Source and Storaae Sanitary Sewer Connection Charge To Be Determined at time of Petition SAC $ - Area Charae To Be Determined at time of Petition AC $ - Total Trunk Source and Storage $ . Lateral Costs Phase 1 Lateral Charge (50%) $ 47,928.75 Phase 2 Lateral Charae iO% \ $ - Total Lateral Costs $ 47,928.75 Total City Cost for potential connection to Anoka County Parks Building TBD-- 0 Note: Interest rate in the amount of the Engineering News Record (ENR) Construction Cost Index (CCI) will be applied to the lateral costs for the Anoka Countrv Parks Buildina from SeDtember 16, 2008 to the date of Detition for service. City Project 07-37A @ 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US - TO: CC: FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Hold Harmless & Easement Encroachment AgreementJ16191 Crane Street NW - Engineering DATE: September 16, 2008 INTRODUCTION The City Council is requested to approve the hold harmless and easement encroachment 0 agreement with Timothy & Pamela Pearson, property owners at 16191 Crane Street NW. DISCUSSION The Pearson's would like to construct a deck along the northeast side of their house. The access to the deck was constructed on the north wall behind the garage. For proper access. and a desirable deck the Pearson's are proposing to place the posts within the drainage and utility easement. These posts do not impact the wetland to the northeast. Attached is the hold harmless and easement encroachment agreement with a plan (Exhibit A) identifying the proposed deck location. Staffhas reviewed this request and recommends approval. ACTION REQUIRED The City Council is requested to approve the hold harmless and easement encroachment agreement with Timothy & Pamela Pearson, property owners at 16191 Crane Street NW. Respectfully submitted, Q~O.~ David D. Berkowitz . ../ Attachments: Hold HarmlesS\i& Easement Encroachment Agreement 0 c.c. Timothy & Pamela Pearson, 16191 Crane Street NW, Andover HOLD HARMLESS AGREEMENT 0 AND EASEMENT ENCROACHMENT AGREEMENT THIS AGREEMENT, made this 16th day of September, 2008, by and between Timothy and Pamela Pearson, owners of said property noted below and the City of Andover, a Minnesota Municipal Corporation (hereinafter "City"). WHEREAS, Timothy and Pamela Pearson are the fee owner of 16191 Crane Street NW (PIN 14-32-24-23-0018; Lot 3 Block 3, White Pine Wilderness), Andover, Anoka County, Minnesota; and WHEREAS, drainage and utility easements exist throughout the property; and WHEREAS, Timothy and Pamela Pearson understand that deck posts (hereinafter "improvements") will encroach into said drainage and utility easements (proposed deck location shown on Exhibit A); WHEREAS, the City is willing to acknowledge and agree to an encroachment of the drainage and utility easements for said improvements assuming certain conditions are met; 0 WHEREAS, Timothy and Pamela Pearson are aware the area is for drainage and utility purposes and acknowledges that access, maintenance, repair and/or replacement may be required in said easements resulting in removal of the improvements; NOW, THEREFORE, in consideration of the foregoing and the City's consent and approval to the encroachment onto the drainage and utility easements, Timothy and Pamela Pearson hereby agree to hold the City harmless and indemnify the City from any and all liabilities, and defend against lawsuits, expenses, damages, acts or failures to act, attorney's fees and court costs, which may arise as a result of Timothy and Pamela Pearson or their successors in interest constructing and maintaining said improvements upon the utility easements of the City. Furthermore, the City not be held responsible for any damage to said improvements constructed on the City's easements if they are damaged or destroyed as a result of the City exercising its rights to access, excavate, repair, construct or maintain any public improvements within said easements. The City may require evidence of insurance from property owner to cover the indemnification required herein. 0 IN WITNESS WHEREOF, the parties have hereunto set their hands this 0 day of September 2008. CITY OF ANDOVER, a Municipal Corporation ~ By: Its: Deputy City Clerk By: Its: Mayor ~~ 02~2?hY~ Pamela Pearson STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this day of September, 2008, before me, a notary public within 0 and for said county, personally appeared for Michelle Hartner and Michael R. Gamache to me known to be respectively the Deputy City Clerk and Mayor of the City of Andover, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this /O~ day of September, 2008, before me, a notary public within and for said county, personally appeared for Timothy and Pamela Pearson. ~PLclLJ!{01rzV1, No ary Public This instrument was drafted by: City of Andover G MICHELLE L. HARTNER 1685 Crosstown Blvd. NW ... Notary Public Andover, MN 55304 .., / Minnesota M Commission Ex ire Janua 31.2010 This instrument is exempt from registration tax and recording fees under Section 386.77 of the Minnesota statutes. 0 "C ~ ..... ::t: ~ -..,..--.... ---. co ~ \0 ::;; ::;; E ~~-~-B f >< .::> ::> o "- ~ ::;;. ::;; 0 a:i If) :I: ~ Z Z .j: ~ ~ g ~ ~ '" . III m ~ :E :E +' '" I ~j ~rl ~III g ~ m en ~ - o '" Q - (I)dair'd ~ t1) w C> 0 j;j 0: => "- zoooa ,-ca.. "'" t- m ! 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Q) Q) Q) ~ ..E-c95~ ~ lLJwww(;:J . . . . .. . ..~ ~5=.o"""+' 00 !~ 1'lIa ~ . ~ (.)0 0 5~~m66 ~ C"j ~~~; g N ~ m -" -" II roO -. ~"t)~&~~ \ . . 5'1> "'r ~ II h Q) ::J 0 z.9l, -tV c!) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Adopt New 2008-2009 Council Goals DATE: September 16, 2008 INTRODUCTION At the August 26, 2008 Council workshop the Council reviewed the attached table displaying a listing of individual Councilmember submitted goals. No priority scoring was done, as it was assumed that staff would work diligently on all the goals. DISCUSSION 0 Staff has already started working on most of the goals identified on the attached goals listing. Administration will continue to provide periodic updates on the progress being made to determine ifthe Council feels that acceptable progress is being made. 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U 0 - s::= $::I ~ 0 0 ~ ~ _ .....: Q) Q) 0 s::= 0 O Q) S vl .~ 0'8 ~ '[ij ...... . 0.0 Q) ~ ~ gs Q) g ~ ....~ ~ >;.::: Q) -S 0 .... vl 0.0 - s::= ~ 0 ;::l Q) S '"" Q) '"" Q) ~ ~ .~.@ ~ ~ e 5 ~ .~ ~ ~ .; go ta .t3 ~ ~ ~ ~ '> .s~.s@" ~ Vi<8:.a~~.s~t:s. ~ ~~] ~a ~ =It = en ~ :: ~ ~ :! ~ ~ C I T Y o F G) NDOVE 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Accept 2007-2008 Council Goals Progress Report DATE: September 16, 2008 INTRODUCTION At the August 21, 2007 Regular City Council meeting the Council adopted the attached table displaying a listing of individual Councilmember submitted goals along with the tabulated priority scoring from the individual Councilmembers. The listing below identifies the scoring method used: o = No action necessary. 1 = Very low priority, work on only when other goals are completed. 2 = Low priority, work on to complete as time permits. 0 3 = Medium priority, pursue goal on a continual basis to complete by next spring. 4 = Aggressively pursue, work on to assure completion as soon as possible. DISCUSSION Council and Staff are well underway with the goals identified and a brief summary of progress to date is identified on the attached listing. Administration is seeking a formal acceptance of the report to indicate the Council feels that acceptable progress is being made on the 2007-2008 goals that remain. The attached 2007-2008 goals list reflects discussion from the March 25, 2008 & August 26, 2008 workshop meetings when detailed progress reports were provided. Please note that Administration will continue to work on aU identified 20als until all are complete. 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WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator I Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Accept Contribution I Andover Huskies Youth Hockey Association I Andover YMCA Community Center DATE: September 16, 2008 INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by the Andover Huskies Youth Hockey Association to be used towards the purchase of equipment for the Tot Time program. 0 DISCUSSION Andover Huskies Youth Hockey Association has made a one-time contribution of $800. ACTION REQUlRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, 'I t1J Lee Brezinka Attachments: Resolution 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE PURCHASE OF EQUIPMENT FOR THE TOT TIME PROGRAM. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from Andover Huskies Youth Hockey Association of $800 is to be used towards the purchase of equipment for the Tot Time program. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the purchase of equipment. 0 MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of September 2008, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0 @ 0 C:ITY OF NDOVE - . 0- _' _ . 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator . ~ FROM: Captain Tom Wells - Anoka County Sheriff's Office SUBJECT: Anoka County Sheriffs Department Monthly Report - Sheriff DATE: September 16, 2008 0 INTRODUCTION Captain Tom Wells from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. : < -..... - --- . - . -. DISCUSSION To be verbally presented, ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff's Office . - 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator ~- FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Discuss Access Request/Andover Clocktower Commons/08-20 - Engineering DATE: SeptembeF16~2008 INTRODUCTION The City Council has been requested by the owners of Andover Clocktower Commons to discuss their request for additional access to the development from Crosstown Boulevard NW. DISCUSSION 0 Mr. Tom Roberts (Chief Manager for BDT Holdings, LLC) is requesting that the City Council grant full access to the Andover Clocktower Commons development off of Crosstown Boulevard NW between Hanson Boulevard NW and Bluebird Street NW. Mr. Roberts and Mr. Darren Lazan approached staff in late 2007 to request full access along Crosstown Boulevard NW. Staff requested that they provide a traffic impact analysis along with a $3,000 escrow to cover City costs related to the review. The City consulted with a Traffic Engineer (Byrant Fieck, TKDA) to review the analysis. Additional information was required to do an adequate review. The recommendation from TKDA was to allow access, but restrict it to a right in/right out or access only, meaning left and right turns in only from Crosstown Boulevard NW. The recommendations were 'discuss with Mr. Roberts and Mr. Lazan. Also discussed was the possibility to construct a % intersection similar to what exists at Hanson Boulevard NW and Bluebird Street NW. The owners submitted a % intersection concept plan that would be acceptable to the City as long as design criteria is met and the cost of the improvements would be funded 100% by the owners. A detailed plan with cross sections was never submitted. In late July 2008 Solomon Real Estate Group approached staff to discuss City requirements regarding the property on the south side of Crosstown Boulevard NW across from Andover 0 Clocktower Commons. Access was discussed and staff stated that the access to this parcel that staff would recommend off of Crosstown Boulevard NW would be a % access, which is consistent with Andover Clocktower Commons. Also discussed were major improvements to Crosstown Boulevard NW and Bluebird Street NW, which would include turn lanes and a traffic signal. All improvement costs shall be funded by the developer. Mayor and Council Members 0 September 16, 2008 Page 2 of2 As staff continued to discuss the Andover Clocktower Commons access request, the Andover Review Committee (ARC) recommended that to pursue any access request constitutes a major revision to the PUD and should go through an amended PUD process which would require a public hearing at the Planning & Zoning Commission level. ACTION REQUIRED The City Council is requested to discuss the access request for Andover Clocktower Commons and direct staff on how to proceed with the request. Respectfully submitted, c;)~ 0. David D. Berkowitz ./ Attachment: Letter from Tom Roberts cc: Tom Roberts, BDT Holdings, LLC 0 Bryant Ficek, TKDA 0 0 August 26, 2008 Mr. Jim Dickinson City Administrator 685 Crosstown Boulevard NW Andover, MN 55304 RE: Curb cut from Clocktower COlmIlons to Crosstown Boulevard Dear Jim; BDT Holdings, LLC. (BDT), the current owner of Clocktower Commons, would like the City Council of Andover to review the potential curb cut from Clocktower Commons to Crosstown Boulevard from an economic, business oriented, and practical concept versus strictly an engineering concept. We think the staffhas done an excellent job in reviewing 0 our request for this curb cut from an engineering standpoint. However, after going through this process we would like to discuss a different timing process on the road improvements needed in the future on Crosstown Boulevard that we understand can only be approved at the City Council level. I would like to start with a brief history of the Clocktower Commons project and the process of determining the curb cut improvements needed followed by why we would like the City Council to consider a different timing process to the future improvements needed to Crosstown Boulevard and how we arrived at our conclusion. Clocktower Commons was developed by Darren Lazan as the chief manager for Clocktower Commons, LLC. In 2003, as part of the development review process, it was determined that a curb cut to Crosstown Boulevard from the Clocktower Commons project was not available at that time because Anoka County owned that section of the road. During this development process it was learned that Crosstown Boulevard east of 0 Hanson Boulevard may be turned over to the city of Andover. So as part of the PUD, the 0 developer added a right in/right out curb cut from the property to Crosstown Boulevard with the assumption when the city received that section of Crosstown Boulevard, they . would be able to build this curb cut. In the fall of 2006, BDT purchased the assets of Clocktower Commons, LLC. The new LLC includes Brian Whitemarsh, Darren Lazan, and chief manager Tom Roberts. The new LLC anticipated discussing this curb cut when the timing was appropriate. In the fall of 2007, it was determined the city of Andover would receive part of Crosstown Boulevard from Anoka County. Thus, BDT opened up discussions with the city staff regarding the potential curb cut. At that time and we still do feel it is important to put the curb cut in to help the merchants have more successful BUSINESSES. As we all know, customers do not like to be inconvenienced, and if traffic flow does not agree with them, they tend to go somewhere else. 0 The first thing we agreed on was that the 50 mph speed limit on the section of Crosstown Boulevard between Hanson Boulevard and Bluebird Street appears to be excessive. The Andover City Council requested in January 2008 that the state of Minnesota conduct a speed limit study. This speed limit study was completed in the summer of 2008. Unfortunately, the state of Minnesota concluded the 50 mph speed limit was appropriate for this section of road at this time. It is our understanding the state of Minnesota will not consider what is going to happen but only what is in place at the time of the speed limit study. We think that most people, including staff, would like the speed limit decreased in the future for safety reasons due to the proximity to the schools in the area. The growth of residential, commercial, and retail development in the area combined with the addition of our curb cut should trigger a lower speed limit in the future. The second part of the process was to begin review of the curb cut by meeting with city staff. Subsequent to that meeting, BDT was asked to draw up some concept plans and hire a traffic engineer. We followed that request and hired Spack Consulting, who 0 completed their traffic study January 24,2008. We then forwarded to you a detailed 0 letter requesting full access along with the traffic study. Please feel free to share our letter to you, the Spack traffic study, and the TKDA responses with the City COWlcil. The Spack traffic study concluded that a full access at the proposed curb cut ''will operate acceptably at Level of Service A." If traffic volumes increase significantly, a left turn. lane could be built. City staffhired TKDA as their traffic consultant to review (at BDT's cost) the work done by Spack. TKDA requested that Spack provide additional information including traffic projections in 2030. Spack completed the new report requested by TKDA on April!, 2008. Spack concluded again "that the proposed driveway intersection is anticipated to operate acceptably ifbuilt is still valid for the near- term situation." Spack also stated that this section of road should be reviewed over the next 22 years due to-hopefully-growth in the traffic on Crosstown Boulevard. On April 28, 2008, TKDA recommended "the proposed access would satisfy the City guidelines and acceptable traffic operations are expected, allowing an access is recommended." TKDA recommended a right in/right out access as a permanent solution. TKDA stated full access would likely be a temporary condition depending on 0 future conditions. BDT Holdings, LLC fully agrees with that statement. The third step of the process was to begin discussions with the city staff on the design of the curb cut with these traffic studies as guidelines. We were moving along with the design, not allowing a full access but allowing a three-quarter access. The cost to build this access continued to increase which made BDT rethink: the viability of this access plan at this time. Then a series of events occurred, including a re-review of the traffic consultant's comments and the excessive cost to build the proposed improvements. The events included a major merchant requesting that we go back to the city staff with our original request that the proposed access be a full access. The major tenant does not feel they would be interested in the site without full access. This major tenant would be an Economic benefit to the City of Andover. Another event was BDT receiving a call from 0 Steve Johnson of Solomon Real Estate Group, Inc. They are working diligently with Winslow Holasek on his property to develop a yet lmn~med full-service grocery store. 0 As part of this proposed development, Solomon thinks full access will be needed, and the section of Crosstown Boulevard between Hanson Boulevard and past Bluebird Street will need major reconstruction, potentially including a stop light and possibly converting the Bluebird/Crosstown Boulevard intersection to right in/right outs. In conclusion, BDT thinks the city. staff has done an excellent job of reviewing the traffic studies and trying to have BDT develop a curb cut and road construction plans for a long-term solution. However, BDT thinks the long-term solution recommended by the staff is premature. The traffic studies concluded that a full access curb cut as proposed today will operate adequately and safely. As we develop our property, the need for a by- pass lane going east and a deceleration lane from the west entering our property may be needed. Weare willing to participate with the developer of the Windslow Holasek property in the future after it is determined what is needed to make the future improvements to Crosstown Boulevard. It appears to BDT to be premature to make the long-term improvements to Crosstown Boulevard at this time when they are not needed, 0 and they could be rebuilt in a short period of time. We appreciate the city council reviewing this issue, and hopefully we can figure out an economic, business-oriented, and practical short-term solution with the flexibility to upgrade Crosstown Boulevard in the future. Sincerely, 4~ Tom Roberts 0 :E_ ~ ~ <tl -' ~0Xl'" ~iO~ 4: ~ '" <( 0Xl 01 -' ........ OXlOX110 0 a:: tIiI ~ ~ mill ~~ M~ I5, ~~ ~~ ~~~ ~ W ~ 00 '""< c,<. , "'", 0 . ~ ~~~~~ 5~~~: ~~~ Ol~ gg ~~~ ~~~a o e'~~. " ~~.," ~ ~n ~~ H u r" :t,~g . ~. ~ '~.o~ ~ <8,g~ < ~"~.~ ~~ ~ no., ~ U ~ ~~6 2~ ~ !~g~~ ~ ,." '& .., ~ , ~m'm ." 5~58~~ "~ru..o '0' 0" "0' ~ " ~'" . g~ ~.5"<~0 ~~~~;~: o~~ U ~. ~ li ~~"~ 3 . 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(763) 755-5100 FAX (763) 755-8923 WWW.CI.ANDOVER,MN.US ../ TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: Will Neumeister, Community Development Director d- SUBJECT: Discuss Accessory/Temporary Structures Definition and Code--Planning DATE: September 16, 2008 INTRODUCTION The Council's discussion on August 19, 2008 related to the temporary classrooms for the church located at 16045 Nightingale brought up questions about how the code is currently worded and if it should be reviewed. Staff was directed to look into how the code is currently written and offer language that may be added to the code to make it clearer how temporary/portable classroom facilities are regulated. 0 DISCUSSION The City Attorney has reviewed and approved the language in the attached (marked up) code sections. It is staff s understanding that the Council would like to regulate temporary structures such as the portable classrooms, and with the suggested language it would tighten it up and allow the oversight the Council is looking for. Also, the "Table of Uses" (Title 12 Chapter 12) needs to have an addition that specifically lists Temporary Classrooms as requiring a Conditional Use Permit. With the definition changes and that one addition to the uses table, staff feels this will clearly allow the Council better control over how long a temporary structure such as a portable classroom will be allowed on a given site (whether at a church or a public school site). All underlined text in the attached code is new language that is proposed to be added. ACTION REQUIRED The City Council is requested to review and discuss the attached (marked up) code sections to determine if there is support for the suggested changes to be made. If there is, please direct staff to bring it forward with proper advertisement and hold a public hearing on the proposed changes. Respectfully submitted, hcL Will Neumeister 0 Attachments: City Code Sections and Definitions (Related to Accessory/Temporary Structures) 0 ANDOVER CITY CODE -- TITLE 12 (CHAPTER 2) RULES AND DEFINITIONS 12-2-2: DEFINITIONS: The following words and terms, whenever they occur in this title, are defined as follows: ACCESSORY USE OR STRUCTURE: A use or structure or portion of a structure subordinate to and serving the principal use or structure on the same lot and customarily incidental thereto. .,.STRUCTURE: I Anything erected, the use of which requires more or less permanent location on the ground, or attached to something having a permanent location on the ground. This shall include signs. TEMPORARY STRUCTURE: . 0 A structure not permanently erected on a site (without a foundation), other than a living unit, that is used for emergency purposes or used on a construction site for offices and equipment storage during construction of a permanent structure. All portable clas room ar considered temporary structures. ANDOVER CITY CODE - TITLE 12 (CHAPTER 6) ACCESSORY BUILDINGS AND TEMPORARY STRUCTURES SECTION: 12-6-1: Definition 12-6-2: Construction Prior To Principal Building 12-6-3: Building Height 12-6-4: Size And Construction Requirements 12-6-5: Location And Setback Requirements 12-6-6: Use Restrictions 12-6-7: Temporary Structures 12-6-1: DEFINITION: For the purpose of this chapter, "accessory building" shall mean garages and sheds. (Ord. 8NNNNNN, 7-16-2002) 0 12-6-2: CONSTRUCTION PRIOR TO PRINCIPAL BUILDING: No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building except by Conditional Use Permit. -2-- (Ord. 8NNNNNN, 7-16-2002) 0 12-6-3: BUILDING HEIGHT: A Residential District: No accessory building in a residential area shall exceed the height of the principal structure except subject to Subsection 12-4-5F and Section 12-14-23 of this title, and shall not exceed fifteen feet (15') in height in the R-4 zoning district. B. Business Or Industrial District: No accessory building in a commercial or industrial district shall exceed the height of the principal building except by conditional use permit. (Ord. 8NNNNNN, 7-16-2002) 12-6-4: SIZE AND CONSTRUCTION REQUIREMENTS: A Accessory buildings on a residential parcel of five (5) acres or less shall be as stated below. However, in the case where the accessory building serves to satisfy the minimum garage requirements as specified in Section 12-3-5 of this title, the garage will not be calculated in the accessory building square footage requirement. B. The acces~ory buildings on a residential parcel with a lot area of five (5) acres or less, but more than one acre, shall not exceed the total square footage of land covered by the foundation of the principal structure. C. The attached garage and detached accessory buildings on a residential parcel in the R-4 zoning district or any property less than one acre shall 0 not exceed one thousand two hundred (1,200) square feet total, and in no case shall the detached accessory building be greater than fifty percent (50%) of the total square footage of the foundation of the principal structure. (amd. Ord. 314, 10-4-2005) D. All principal structures constructed within the single-family urban residential (R-4) district after the effective date hereof shall have an attached garage with a minimum size of four hundred forty (440) square feet. E. All detached accessory buildings within the single-family urban residential (R-4) zoning district shall have a minimum 4:12 roof pitch. F. All detached accessory buildings shall be constructed to be similar in design and exterior finish material so as to be compatible to the principal structure, except as stated in Subsection G of this section. G. Exterior Finishes: No permanent sheet metal, painted or unpainted accessory building, except small garden sheds not exceeding one hundred twenty (120) square feet, shall be allowed on parcels of three (3) acres or less in all residential districts and within th~ metropolitan urban service area (MUSA) boundary. The foregoing shall not apply to painted and finished metal siding normally used on residential structures. (Ord. 8NNNNNN,7-16-2002) 12-6-5: LOCATION AND SETBACK REQUIREMENTS: 0 A Private Garages Facing Public Ways: When a private garage is oriented so as to face onto a public right-of-way, it shall not have less than the minimum required setback for the principal structure as measured from -5--- the lot line. 0 B. In Residential Districts: 1. Accessory buildings and structures located in residentially zoned districts shall have a minimum setback of five feet (5') from side and rear lot lines unless an easement exists that is more restrictive. (Amended Ord. 314, 10-4-2005) 2. Accessory buildings and structures located in a yard adjacent to a County road shall have a minimum setback fifty (50) feet from the property line in all residential zoning districts except for the R-4 district, where the setback shall be forty (40) feet. (Amended Ord. 314, 10-4- 05) 3. Accessory buildings and structures located in a yard adjacent to a City street shall have a minimum setback forty (40) feet from the property line in R-1 and R-2 zoning districts and thirty-five (35) feet in R-3 and R-4 zoning districts. (Amended Ord. 314, 10-4-05) 4. Accessory structures located in the side or rear yard of corner lots that are adjacent to a lot that fronts on a cul-de-sac shall be no closer to the property line than the outside wall of the house. (Amended Ord. 325A, 4-18-06) 5. Where less than 120 feet of right-of-way exists for county roads or arterial streets, setbacks for all structures shall be measured assuming a sixty-foot right-of-way on each side of the existing right-of-way centerline. (Amended Ord. 314, 10-4-05) 0 6. Where less than the minimum roadway right-of-way required by City Code 11-3-3 exists, setbacks for all structures shall be measured assuming right-of-way required by City Code 11-3-3. (Amended Ord. 314, 10-4-05) C. In Business And Industrial Districts: Accessory buildings in the business and industrial districts shall not be closer than ten feet (10') from side and rear lot lines subject to provisions for the abutting residential zone provided herein. D. Location In Rear Yard Setback Areas Generally: An accessory building may be located within the rear yard setback, provided said accessory building does not occupy more than twenty five percent (25%) of a required rear yard. E. Prohibited In Drainage And Utility Easements: All accessory buildings and structures shall not be constructed or placed in a drainage or utility easement. F. Front Yard Setback Requirements: No detached garages or other accessory buildings shall be located nearer the front lot line than the principal structure except as follows: 1. On residential parcels with a lot area of one acre or more, a detached garage or accessory building may be constructed closer to the front lot line than the principal structure; however, the minimum distance it may be from the front lot line is sixty feet (60') subject to City Code 12-6-5. 0 (Amended Ord. 314, 10-4-2005) 2. All detached garages or accessory buildings constructed nearer the front lot line than the principal structure shall be similar in design and -Lj- exterior finish material so as to be compatible with the principal 0 structures. (Ord. 8NNNNNN, 7-16-2002) G. Animals: Any building in which farm animals, pleasurelrecreational animals or poultry are kept shall be a distance of one hundred feet (100') or more from any other occupied residence, and any open or roofed enclosure in which such animals are kept shall be a distance of fifty feet (50') or more from any occupied residential lot. The City Council may order the owner of any such animals to apply for a Conditional Use Permit if it is deemed to be in the interest of the public health, safety, or general welfare. (Amended Ord. 8,10-21-1970; amd. 2003 Code; Amd Ord. 314 10-4-2005; Amd. 4/18/06, Ord. 325A) 12-6-6: TEMPORARY STRUCTURES: Temporary structures shall be required to obtain a Conditional Use Permit, unless as otherwise provided by this title. The Conditional Use Permit for a temporary structure shall be reviewed subject to the following regulations: A. Temporary structures governed by this chapter shall be allowed by Conditional Use Permit in all zoning districts. B. There shall be a time limit established for temporary structures to remain on a site as a part of the Conditional Use Permit. revie'/I during the construction process. Temporary structures allmflJed by administrative approval, other than construction trailers, shall be limited to six 0 (6) months in duration. The City Council may extend the six (6) month time limit, if special circumstances exist. In no event shall a temporary structure b allowed to remain on a site for a time period exceedina eiaht (8) years from the oriainal installation date. unless approval of the City Council is obtained. C. Temporary structures, such as construction trailers and tents used, for promotional sales events~ may be allowed by administrative approval and do not need a conditional use permit. D.Administrative review for approval of construction trailers, and their duration on site. shall be throuah the commercial site plan review process in coniunction with the construction process. No Trailers shall be allowed to be used as temporary sales offices. E. Tents shall be allowed for UP to ten (10) calendar days per year. A permit must be approved for tents by the city Fire Department to assure they will conform to the International Fire Code. Fees for tents shall be set as stated in Subsection 1-7 -3A of this code. GE. Prior to issuance of a building permit, a site plan review must atse-be approved. QG. Security measures such as lighting and including connections to the I main building shall be reviewed as a part of the Conditional Use Permit. 0 €H. Parking shall be subject to the provisions of Section 12-14-10 of this title. ~l Signage shall be subject to the provisions of Section 12-14-9 of this title. GJ. The Conditional Use Permit will address the date the temporary structure shall be removed from the property. The applicant will provide '-~- a written long-term plan for its removal. I 0 ' WK. Temporary structures shall follow the required building setbacks. The temporary structure is to be located to the side or rear of the site and will be reviewed as a part of the Conditional Use Permit. I l!:. All applicable requirements of the International Residential Code, International Building Code, International Fire Code, and State Building Code shall be met. JM. Provisions for water and sewer servicing a temporary structure shall be I subject to the review and approval of the building official. K. Construction trailers shall be allo~Ned administratively through the commercial site plan review process through the construction process. No trailers shall be allowed to be used as temporary sales offices. L. Tents for promotional sales events shall be allo'Ned up to ten (10) calendar days per year. A permit must be approved for tents by the city Fire Department to assure they ~.\'iII conform to the International Fire Code. Fees for tents shall be set as stated in Subsection 1 7 3A of this code. No Conditional Use Permit is needed for this type of temporary structure. MN. Upon sale or transfer of ownership of the property, the Conditional Use Permit shall be brought up for renewal or the temporary structure shall be removed. (Ord. 294, 7-6-2004) 0 ANDOVER CITY CODE -- Title 12 (Chapter 12) Permitted, Permitted Accessory, Conditional, ZONES and Prohibited Uses R-l R-2 R-3 R-4 R-5 M-l M-2 GR LB NB SC GB I Elementary, junior, and senior high schools Permitted in all zones ( exceot temoorarv classroom buildine:s which shall be a conditional use in all zones) 0 -t~ C I T Y 0 F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Bond Sale - $630,000 G.O. Equipment Certificates, Series 2008A DATE: September 16, 2008 INTRODUCTION The Andover City Council is requested to approve the sale of $630,000 General Obligation Equipment Certificates, Series 2008A to provide financing for equipment purchases that were approved as part of the 2008 City of Andover Operating Budget and 2008~2012 Capital Improvement (CIP) process. 0 DISCUSSION The following is a listing of events that leads to the approve bond sale request: . At the December 4, 2007 City Council meeting, the Council approved a "Reimbursement Resolution" indicating the Council intent to purchase identified capital equipment financed by bonding (resolution attached). . At the December 18, 2007 City Council meeting, the Council adopted the 2008 Budget and Levy certification which included an annual debt levy of $165,000 for General Obligation Equipment Certificates for primarily Public Safety and Public Works purchases. . At the July 15, 2008 City Council meeting, the Council authorized staff to negotiate the sale of General Obligation Equipment Certificates with a local bank, in an amount not to exceed $650,000 and to utilize our bond counsel (Briggs & Morgan) to assist with legal issues (Minutes Attached). . City Administration has negotiated a private placement of $630,000 G.O.. Equipment Certificates, Series 2008A with First Regents Bank in Andover. The negotiated debt service schedule is attached and will be presented at the Council meeting. Administration 0 has also worked with bond counsel (Briggs & Morgan) to prepare the necessary legal documents. 0 BUDGET IMPACT The issuance of bonds will provide for 2008 equipment purchases contemplated in the 2008- 2012 Capital Improvement Plan and 2008 Budget. ACTION REQUESTED The City Council is requested to approve the attached "Resolution Providing for the Issuance .and Sale of $630,000 General Obligation Equipment Certificates, Series 200A and Levying a Tax for the Payment Thereof'. --- Attachments 0 . 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 166-07 MOTION by Councilmember Jacobson to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to o certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.1 03-18( 1 )(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the dat of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated, projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150':'1 (h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 0 of the Regulations. 2. Buda tarv Matt rs. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise. set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide perman nt financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, ~ 0 therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filina.. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City, Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transf r of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember Trude and adopted by the City Council of the City of Andover on this 4th day of December with Councilmembers Jacobson. Trude. Gamache. o Kniaht. Ortlel (absent) voting in favor of the resolution, and Councilmembers none voting against, whereupon said resolution was passed. CITY OF ANDOVER A TrEST: () -tA/--I;;~ O.ra Victoria Volk - City Clerk 0 Lt Exhibit A 0 CITY OF ANDOVER Project Description: Phone System $ 80,000 Facility Maintenance Vehicle 50,000 Replacement - Fire Tanker #31 295,000 Replacement - Utility Box on Sign T:ruck 20,000 Replacement - Sign Truck #410 85,000 Replacement - Hot Asphalt Box 40,000 Truck Mounted Attenuator 25,000 Extend Frame on Truck #196 for add'l Attachments 75,000 $' i' 670;000 ,. 0 .... . 0 5 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 2 on what the concerns are. The following should be added to the sentence: "including the City's extensive reviews of rural areas of the City in recent years and the decision to maintain the northern areas of the City as rural without utilities." She thought this was an important part of the City's record and it should be in writing. Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. Motion carried unanimously. July 1,2008, Regular Meeting: Correct as written. Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 4 ayes, 1 present (Knight). CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Debt Service Payment 0 Item 4 Consider Approval of Premises PermitIMoose & Co. Grillhouse/ Andover Football Association (See Resolution R060-08) Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. RECEWE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Captain Tom Wells, Anoka County Sheriff's Department, introduced to the Council Deputy Scott Nealy as the new Andover Investigator. Captain Wells provided an update on law enforcement activities occurring within Andover. Councilmember Trude wondered if any of the DWI's related to the outdoor concerts they had. Captain Wells did not think: they were directly related but would need to check to make sure. Councilmember Jacobson asked ifthe incidents related to burglaries involve Andover residents or outside of Andover. Captain Wells stated with these incidents they were Anoka County residents but not Andover residents. DISCUSS AUTHORIZING STAFF TO NEGOTIATE BOND SALE 0 " 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 3 The Council is requested to call for the sale of approximately $650,000 General Obligation Equipment Certificates to provide financing for the equipment purchases contemplated through the 2008 City of Andover annual budget process. Motion by Jacobson, Seconded by Knight, to authorize the negotiation of the sale of bonds with a local bank for approximately $650,000 in general obligation equipment certificates. Motion carried unanimously. DISCUSS ANDOVER STATION NORTH BALL FIELD FACILITY BUILDING FUND City Administration is seeking Council direction on how to fund the completion of the building at Andover Station North Ball Fields. Mayor Gamache asked to secure and test what the anticipated cost is. Mr. Dickinson stated to get the lower level occupied they are looking for $75,000 but to secure the building they are looking in the $45,000 area. If they want to get to the point of completing bathrooms, etc., he would be looking at $75,000 to complete it. 0 Mr. Dickinson stated he did have a conversation with the Baseball Association. They would like to participate in moving forward and assisting with the closure of this structure. As dollars would permit they would like to participate but at this point in time they cannot make a significant commitment. Mayor Gamache asked if they will have to pay for the $21,000 owed for heating and air and the $14,000 for electrical and would this be above and beyond the $70,000. Mr. Dickinson stated that would be in the dollars he is asking for. He stated everything on the list will not be completely done but they will have the ability of having occupancy on the lower level of the building. Commissioner Knight asked once the baseball season is over what the building would be used for. Mr. Dickinson stated they do want to store equipment there and use it for meeting rooms. This winter it will be used for storage. Mr. Berkowitz reviewed some of the items that will be completed for the season next year and what they need in order to get a temporary certificate of occupancy. Councilmember Jacobson asked where they will get the $75,000 from. Mr. Dickinson indicated it will come out ofthe Capital Reserve Fund. He stated the fund at the end of 2007 was approaching a little over half million, which is used to fund gaps. They will be looking to 0 replenish that as part of the 2009 budget process and it would be part of their CIP plan. Councilmember Jacobson asked if they did the very minimum improvements how much money would they be spending to do that. Mr. Berkowitz stated they would need to payoff some of the I City of Andover, MN $630,000 G.O. Equipment Certificates, Series 2008 Dated September 23,2008 4 Year Term Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal T tal 09/23/2008 - - 02/01/2009 150,000,00 3,500% 7,840,00 157,840.00 157,840.00 08/01/2009 8,400,00 8,400,00 - 02/01/2010 154,000,00 3,500% 8,400.00 162,400,00 170,800,00 08/01/2010 5,705,00 5,705,00 02/01/2011 160,000,00 3.500% 5,705,00 165,705,00 171,410.00 08/01/2011 2,905,00 2,905,00 02/01/2012 166,000.00 3,500% 2,905,00 168,905.00 171,810,00 Total $630,000.00 - $41,860.00 $671,860.00 - Yield Statistics Bond Year Dollars $1,196.00 Average Life 1.898 Years Average Coupon 3,5000000% Net Interest Cost (NIC) 3,500QOOO% True Interest Cost (TIC) 3,5017131% Bond Yield for Arbitrage Purposes 3,5017131% All Inclusive Cost (AIC) 3,5017131% IRS Form 8038 Net Interest Cost 3,5000000% Weighted Average Maturity 1.898 Years g 0 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: September 16, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly called and held at the City Hall on September 16, 2008, at P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of $630,000 General Obligation Equipment Certificates, Series 2008A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $630,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATES, SERIES 2008A AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City of Andover, Minnesota (the "City"), has heretofore determined and declared that it is necessary and expedient to issue $630,000 General Obligation 0 Equipment Certificates, Series 2008A (the "Certificates" or, individually, a "Certificate"), pursuant to Minnesota Statutes, Chapter 475 and Minnesota Statutes, Section 412.301, to finance the acquisition of capital equipment for the City (the "Project"); and B. WHEREAS, each item of equipment to be financed by the Certificates has an expected useful life at least as long as the term of the Certificates; and C. WHEREAS, the principal amount of the Certificates does not exceed one-quarter of one percent (0.25%) of the market value of the taxable property in the City ($3,000,212,200 times 0.25% is $7,500,530); and D. WHEREAS, no other obligations have been sold pursuant to a private sale within the last twelve calendar months of the date hereof which when combined with this issue would exceed the $1,200,000 limitations on negotiated sales as required by Minnesota Statutes, Section 475.60, Subdivision 2(2); and; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Andover, Minnesota, as follows: 1. Acceptance of Offer. The offer of First Regents Bank, Andover, Minnesota, to purchase the Certificates and to pay therefor the sum of $630,000, all in accordance with the terms and at the rate of interest hereinafter set forth, is hereby accepted. 0 2228690vl 4 0 2. Original Issue Date~ Denominations: Maturities~ Interest. The City shall forthwith issue the Certificates, which shall be in fully registered form without interest coupons, shall be dated, mature, bear interest and be payable as provided in the form of the Certificate. 3. Purpose. The Certificates shall provide funds to fmance the Project, particularly for the acquisition of capital equipment having a useful life at least as long as the Certificates. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Certificates. 4. Registrar. The Clerk, City of Andover, Minnesota, is appointed to act as registrar and transfer agent with respect to the Certificates (the "Registrar"), and shall do so unless and until a successor Registrar is duly appointed, all pursuant to any contract the City and Registrar shall execute which is consistent herewith. The Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Certificates shall be paid to the registered holders (or record holders) of the Certificates in the manner set forth in the form of Certificate. 5. Form of Certificate. The Certificates, together with the Registrar's Certificate of Registration, shall be in substantially the following form: 0 0 2228690vl to 0 UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKACOUNTY CITY OF ANDOVER R-l $630,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2008A Interest Rate Final Maturity Date Date of Original Issue 3.50% February 1,2012 September 23,2008 REGISTERED OWNER: FIRST REGENTS BANK PRINCIPAL AMOUNT: SIX HUNDRED THIRTY THOUSAND DOLLARS THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, duly certified on the Certificate of Registration attached to and made a part of this Certificate (the "Owner"), in the manner hereinafter set forth, the $630,000 principal 0 amount of this Certificate in the principal installments due on February 1 of the years and in the amounts, respectively, as follows, with each such principal installment bearing interest until paid at the interest rate of 3 .50% per annum: Principal Installments Due February 1 Amount 2009 $150,000 2010 154,000 2011 160,000 2012 166,000 Interest shall be payable semiannually on February 1 and August 1 of each year, commencing February 1,2009, and shall be calculated on the basis of a 360 day year consisting of twelve 30 day months. At the time of fmal payment of all principal of and interest on this Certificate, the Registered Owner shall surrender this Certificate to the City Clerk at the City Hall, in Andover, Minnesota. No Optional Redemption. The Certificates of this issue (the "Certificates") are not subject to redemption and prepayment prior to their stated maturity dates. Issuance: Purpose: General Obligation. This Certificate is issued as a single instrument pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and 0 pursuant to a resolution adopted by the City Council on September 16,2008 (the "Resolution"), for the purpose of providing money to finance the purchase of various items of capital equipment 2228690vl \{ 0 for the Issuer. This Certificate is payable out of the General Obligation Equipment Certificates, Series 2008A Fund of the Issuer. This Certificate constitutes a general obligation of the Issuer and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Manner of Payment. The principal of and interest on this Certificate are payable when due by check or draft: mailed or otherwise delivered by or on behalf of the Clerk to the Owner hereof as of the end of the first day of the month, whether or not a business day (the "Record Date"), of the applicable payment due date; provided that if the Issuer shall be in default in payment of interest due on said date, whenever money becomes available for payment of such defaulted interest, the Clerk shall establish a special Record Date with respect to the payment thereof and shall mail written notice of the special Record Date not less than fifteen days prior to such date to the person that was the Owner of the Certificate as of the close of business of the Issuer on the fifth business day of the Issuer preceding such mailing, and the Owner as of the special Record Date shall be entitled to receive the payment of such defaulted interest. All principal of and'interest on this Certificate are payable in any coin or currency of the United States of America which on the date of payment is legal tender for the payment of public and private debts. Date of Payment Not a Business Day. If the nominal date for payment of any principal of or interest on this Certificate shall not be a business day of the 'Issuer or of the Owner, then the 0 date for such payment shall be the next such business day and payment on such business day shall have the same force and effect as if made on the nominal date of payment. Transfer. This Certificate is transferable, as provided in the Resolution, upon the Register kept by the Clerk upon surrender of this Certificate together with a written instrument of transfer duly executed by the Owner or the Owner's attorney duly authorized in writing, and thereupon a new, fully registered Certificate in the same aggregate principal amount shall be issued to the transferee in exchange therefor (or the transfer shall be duly recorded on the Register and the Certificate of Registration hereof), upon the payment of charges and satisfaction of applicable conditions, if any, as therein prescribed; provided that such transfer may occur only with respect to the entire Certificate and all of the remaining principal amount of the sole final maturity hereof. The Issuer may treat and consider the person in whose name this Certificate is registered as the absolute Owner hereof for the purpose of receiving payment of or on account of the principal of and interest on this Certificate (except for the payment of interest to the Owner as of a Record Date) and for all other purposes whatsoever. Qualified Tax-Exempt Obligation. This Certificate has been designated by the Issuer as a "qualified tax -exempt obligation" for purposes of Section 265(b )(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Certificate, have been done, have happened 0 and have been performed, in regular and due form, time and manner as required by law and that this Certificate, together with all other debts of the Issuer outstanding on the date of original 2228690vl \') 0 issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by its City Council has caused this Certificate to be executed on its behalfby the manual signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA September 23,2008 REGISTRABLE BY AND PAYABLE AT: Its: City Clerk Mayor City of Andover, Minnesota Its: Clerk 0 0 2228690vl \'7 0 CERTIFICATE OF REGISTRATION The transfer of ownership of the principal amount of the attached Certificate may be made only by the registered owner or the registered owner's legal representative last noted below: DATE OF SIGNATURE OF REGISTRATION REGISTERED OWNER REGISTRAR 0 0 2228690vl If.{ 0 6. Execution. The Certificates shall be executed on behalf of the City by the manual signatures of its Mayor and Clerk, the seal having been omitted as permitted by law. In the event of disability or resignation or other absence of either such officer, the Certificates may be signed by the signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature shall appear on the Certificates shall cease to be such officer before the delivery of the Certificates, such signature shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery 7. Delivery: Application of Proceeds. The Certificates when so prepared and executed shall be delivered by the Clerk to the Purchaser upon receipt of the purchase price and the Purchaser shall not be obliged to see to the proper application thereof. 8. Funds and Accounts and Subaccounts. There is hereby created a special fund to be designated the "General Obligation Equipment Certificates, Series 2008A Fund" (the "Fund") to be administered and maintained by the Clerk as a bookkeeping account separate and apart from all other funds maintained in the official fmancial records of the City. The Fund shall be maintained in the manner herein specified until all of the Certificates and the interest thereon have been fully paid. There shall be maintained in the Fund the following separate accounts: (a) Capital Account. To the Capital Account there shall be credited the proceeds of the sale of the Certificates, less accrued interest. From the Capital Account there shall be paid all costs and expenses of the acquisition of the Project including all costs incurred and to be incurred 0 of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in the Capital Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Certificates may also be used to the extent necessary to pay interest on the Certificates due prior to the anticipated date of commencement of the collection of taxes herein levied. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) all accrued interest received upon delivery of the Certificates; (ii) any collections of all taxes heretofore, herein or hereafter levied for the payment of the Certificates and interest thereon; (iii) all funds remaining in the Capital Account after the payment of all costs of the Project; (iv) all investment earnings on funds held in the Debt Service Account; and (v) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest of the Certificates and any other general obligation certificates of the City hereafter issued by the City and made payable from said account as provided by law. No portion of the proceeds of the Certificates shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Certificates were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Certificates or $100,000. To this effect, any proceeds of the Certificates and any sums from time 0 to time held in the Capital Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the certificates payable therefrom) in 2228690vl ,6 0 excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Certificates to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 9. Tax Levy; Coverage Test. To provide moneys for payment of the principal and interest on the Certificates there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax Collection Amount 2008 2009 $179,340 2009 2010 $179,980 2010 2011 $180,400 The tax levies are such that if collected in full they will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Certificates. 0 The tax levies shall be irrepealable so long as any of the Certificates, are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. The City has heretofore levied taxes in an amount sufficient to pay principal and interest due on the Certificates on February 1,2009. 10. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Certificates, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Certificates and any other certificates payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 11. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the Director of Property Records and Taxation of Anoka County, Minnesota, together with such other information as the Director shall require, and to obtain from the Director a certificate that the Certificates have been entered in the Director's Register and that the tax levy required by law has been made. 12. Records and Certificates. The officers of the City are hereby authorized and 0 directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Certificates, certified copies of all proceedings and records of the City relating to 2228690vl \to 0 the Certificates and to the fmancial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Certificates as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 13. Compliance With Reimbursement Certificate Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Certificates, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The ,City hereby certifies and/or covenants as follows: (a) Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the 0 Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of fmancing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Certificates, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Certificates. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Certificates or any of the other types of expenditures described in Section 1. 150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Certificates and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. Each such reimbursement allocation will be made in a writing that evidences the City's use of Certificate proceeds to reimburse the Reimbursement Expenditure and, if made within thirty 0 days after the Certificates are issued, shall be treated as made on the day the Certificates are issued. 2228690vl \"l 0 Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Certificates stating in effect that such action will not impair the tax-exempt status of the Certificates. 14. Defeasance. When all Certificates have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Certificates shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Certificates which are due on any date by irrevocably depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Certificate should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Certificates, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 15. Negative Covenant as to Use of Proceeds and Proiect. The City hereby covenants not to use the proceeds of the Certificates or to use the Project, or to cause or permit them to be 0 used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Certificates to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 16. Tax-Exempt Status of the Certificates: Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Certificates, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Certificates, and (iii) the rebate of excess investment earnings to the United States, if the Certificates (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that (i) the Certificates are issued by a governmental unit with general taxing powers, (ii) no Certificate is a private activity bond, (iii) ninety-five percent or more of the net proceeds of the Certificates are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City), and (iv) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Certificates are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)( 4)(D) of 0 the Code. 2228690vl lib 0 17. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Certificates as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Certificates are issued after August 7, 1986; (b) the Certificates are not "private activity bonds" as defmed in Section 141 of the Code; (c) the City hereby designates the Certificates as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City; and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2008 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2008 have been designated for purposes of Section 265(b)(3) of the Code. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 0 18. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 19. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. . 0 2228690vl \1 0 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of $630,000 General Obligation Equipment Certificates, Series 2008A. WITNESS my hand on September 16, 2008. Clerk 0 0 2228690vl tJ-O C I T Y o F @) 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule October EDA meeting DATE: September 16, 2008 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the October 7,2008 City Council meeting. DISCUSSION 0 Tentative agenda items for an EDA meeting have been identified as follows: 1. Letter of Intent Review 2. Purchase Agreement ReviewslUpdates 3. 2009 EDA Budget Review 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the October 7, 2008 City Council meeting. 0 C I T Y o F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule October Council Workshop DATE: September 16, 2008 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of October for a number of miscellaneous business items. DISCUSSION 0 Potential agenda items for an October workshop have been identified as follows: 1. Assessment Policy Discussion (Continued) 2. 2009 Budget Development Progress Report a. Internal Service Funds b. Enterprise Funds 3. Hanson Boulevard Sustainable Landscape Discussion 4. 2008-2009 Council Goals Progress Report 5. City Administrator Annual Review Other items may be added upon Council request. ACTION REQUIRED Schedule a Council workshop, a suggested date is Tuesday October 28th at 6:00 p.m. or another date or time acceptable to the Council. submitted, _. ~ 0 @ C I T Y 0 F 0 NDOVE \ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: September 16, 2008 The City Administrator will give a brief verbal update on various items of interest to the, City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Proj ects 0 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. <- .... , 0 (1.'* - - ,-... -- _ __ . c~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for September 16, 2008 City Council Meeting DATE: September 16, 2008 The City Council is requested to receive the following supplemental information. New A2enda Item Add-On. Girl Scouts Certificate of Appreciation Discussion Item Item #11. Discuss Accessory/Temporary Structure Definitions and Code (Supplemental) - Planning ~ '-" @ CI T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director <<.L SUBJECT: Discuss Accessory/Temporary Structures Definitions and Code - Planning DATE: September 16, 2008 . Attached please fmd the list of temporary classrooms that exist in Andover and the dates they were approved with a Conditional Use Permit. . Notice that the High School was a permitted use and did not need a Conditional Use Permit. /' -, ,. . Temporary Classrooms Already in Existence in Andover: Meadow Creek Christian School Original CUP Approval - July 2002 Extension Approved - May 2007 Currently Set to Expire - July 1,2009 Grace Lutheran Church Original CUP Approval - May 2006 Currently Set to Expire - December 31, 2008 Andover Christian Church Original CUP Approval- 1998 Extensions Approved - 1999, 2003, 2008 Currently Set to Expire - August 31, 2013 Andover Hi!!h School Original CUP Approval- No CUP needed as schools are permitted uses. The temporary portable classrooms were installed in June 2004 Currently Set to Expire - N/ A f/.,.... q~'I,.;; Dmt no1) t;f/ -t-- --- CITY OF ANDOVER II 2008 Monthl Building Report I I TO: Mayor and City Council FROM: Don Olson AUGUST , BUILDING PERMITS Permit/Plan Tax Total Valuation 2 Residential $ 6,624,26 $ 281.00 $ 6,905,26 $ 562,000,00 Single Family 2 6,624,26 281.00 6,905,26 562,000,00 Septic - Townhome - Additions - 4 Garages 2,027,68 39,25 2,066,93 78,500,00 1 Basement Finishes 100,00 0,50 100,50 Commercial Building - Pole Bldgs/Bams - I Sheds 125,81 1.25 127,06 2,500,00 2 Swimming Pools 118,95 2,00 120,95 3,900,00 I Chimney/Stove/Fireplace 50,00 0,50 ' 50,50 10 Structural Changes 4,191.07 141.15 4,332,22 281,800,00 2 Porches 494,67 8.35 503,02 16,700,00 '14 Decks 1,255.35 16,00 1,271.35 31,600,00 Gazebos - Repair Fire Damage - 185 Re-Roof 13,950,00 92,50 14,042,50 74 Siding 5,552,65 37,80 5,590.45 2,600,00 I Other 1,062.19 25,00 1,087.19 50,000,00 2 Commercial Plumbing 8,703,01 457,50 9,160,51 914,992,00 2 Commercial Heating 22,671.58 1,315,28 23,986,86 3,574,410,00 Commercial Fire Sprinkler - Commercial Utilities - I Commercial Grading 945,53 21.28 966,81 42,562.30 302 Total Building Permits $ 67,872,75 $ 2,439.36 $ 70,312,11 $ 5,561,564,30 PERMITS Permit/Plan Tax Total Fees Collected 302 Building Permits $ 67,872,75 $ 2,439,36 $ 70,312,11 Ag Building - I Curb Cut 50,00 50,00 Demolition - Fire Permits - 2 Footing 30,00 1.00 31.00 Renewal - Moving - -,- 26 Heating 2,038,50 13,00 2,051.50 $ 295,00 6 Gas Fireplaces 450,00 3,00 453,00 26 Plumbing 1,665,00 13,00 1,678,00 70 Pumping 1,050,00 1,050.00 Septic New - 3 Septic Repair 225.00 1.50 226,50 2 Sewer Hook-Up 50,00 50,00 2 Water Meter 100,00 100,00 Sewer Change Over/Repair - - Water Change Over - 2 Sac Retainage Fee 36,50 36,50 2 Sewer Admin, Fee 30,00 30,00 2 Certificate of Occupancy 20,00 20,00 -- 2 License Verification Fee 10,00 10,00 Reinspection Fee - 10 Contractor License 500,00 500,00 Rental License - Health Authority - - 458 TOTALS $ 74,127,75 $ 2,470,86 $ 76,598,61 $ 5,561,564,30 , Total Number of Homes YTD 2008 32 Total Number of Homes YTD 2007 83 Total Valuation YTD 2008 $ 32,425,750,59 Total Valuation YTD 2007 $ 22,112,478,60 Total Building Department Revenue YTD 2008 $ 462,066,56 Total Building Department Revenue YTD 2007 $ 456,320,23