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HomeMy WebLinkAboutSeptember 21, 1995 o o o o o CITY of ANDOVER PARK AND RECREATION COMMISSION - SEPTEMBER 21, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Tom Anderson on September 21, 1995, 7:04 p.m., at the Andover City Hall, 1685 Crosstown~Boulevard NW, Andover, Minnesota. Commissioners present: Al Grabowski, Jim Lindahl (arrived at 7:10 p.m.) Jeff Kieffer, Dave O'Toole Dave Erickson, Roger Paulson Park Coordinator,' Todd Haas Others Commissioners absent: Also present: RESIDENT FORUM Bruce Mattson, 2562 133rd Lane - with the Andover Invader Soccer Club. They had 40 to 50 volunteers sodding the soccer field at the Field of Dreams. He asked if the second soccer field needs to be sodded. If so, they would provide the volunteers. Mr. Haas stated the smaller field was seeded and is doing well. The other field was also seeded but needs to be redone. Because that is the responsibility of the contractor, he did not think it would be worth the $6,000 to $8,000 to sod it. Mr. Mattson - explained last year they had to rent a field from Coon Rapids because the Field of Dreams Complex was not finished and the one soccer field at City Hall Complex #1 was no longer available. ~ It was an inconvenience, plus there were annoyances of being known as the Coon Rapids Invaders. For next year their organization is requesting the use of at least three full-sized soccer fields and one under-10 field. (Commissioner Lindahl arrived at this time; 7:10 p.m.) Mr. Haas noted applications for fields are taken in March of each year. The Commission stated the fact that they had to rent fields in another City last year will be given consideration when allocating fields for the next year. Mr. Mattson - stated they are a small organization, but as a club they would like to work with the City and with the Andover Athletic Association to sponsor a' few spring and fall clinics to generate interest in the soccer program. Though they are a small club, they have won several state and international championships; but they would prefer to be identified with Andover rather than Coon Rapids. The Commission talked about fields that would be available, including the possibility of the ones at the new middle school. No decisions will be made until next season, however. Commissioner O'Toole requested that before the next season the Commission prioritize the utilization of the fields at the new complex. The Commission agreed that should be discussed around December or January. (, u o \, Regular Andover Park and Recreation Commision Meeting Minutes - September 21, 1995 Page 2 () MEADOWS OF ROUND LAKE PARK DISCUSSION Denise Kossan, 4056 145th Avenue NW - explained she has presented a petition to add onto the park in Meadows of Round Lake for the two to five year olds. In the immediate area there are 49 children under the age of two. Chairperson Anderson explained the Park budget was reduced to $25,000 for 1996. The Commission will be prioritizing the projects to be done in 1996, and they do look at the interest expressed by the residents. Ms. Kossan - stated the biggest problem is there is nothing to do for the two year olds. Also, there are no steps to get onto the equipment. She did not know what equipment was available for that age group. Mr. Haas stated he looked at the park with Ms. Kos san. They will do something about the steps on the equipment right away. He .will also provide Ms. Kossan with a catalog to pick out some equipment they would recommend. (J Beth Herr, Meadows of Round Lake - is closer to Pleasant Oaks park. She asked if the Pleasant Oaks park can be flooded for a skating rink in the winter. The Commission felt that was a very good idea and recommended that be done. The area is quite flat. Mr. Haas stated he will talk to Public Works about it. The only problem the Commission saw was that snowmobilers have a tendency to cut through that park to get onto Round Lake. It may be necessary to put snow fencing across there to keep the snowmobilers out of the park. APPROVAL OF MINUTES September 7, 1995, Regular Meeting: Correct as written. MOTION by O'Toole, Seconded by Paulson, meeting, September 7. Motion carried on a 2-Absent (Erickson, Paulson) vote. the Minutes from the last 4-Yes, 1-Present (Lindahl), APPROVE QUOTES/IP93-7/CITY HALL PARK COMPLEX 12/FENCING \, Mr. Haas asked that the quotes they received be rejected. They sent out five quotes. One did not bid; one did not receive the quote; one did not respond; and the other two quotes were over $25,000, so the project must go put for public bids. They will also make some changes to the specifications based on suggestions from those who did bid. The Commission recommended the quotes be rejected. They were also concerned that the newly sodded and seeded soccer fields be protected in the winter so snowmobilers do not drive over them. Mr. Haas stated he will talk with the Parks Department for additional signing and fencing. o u o Regular Andover Park and Recreation Commision Meeting Minutes - September 21, 1995 Page 3 ': )' ~- UPDATE OF PARK DEDICATION FUNDS \, Mr. Haas reviewed the 1995 Park Capital Budget, the Park Dedication Fund balance sheet, and the Park Dedication Fund revenues and expenditures ending August 31, 1995. The Commission determined that from the balance of $158,072 in park dedication, outstanding project commitments are another $20,000 for the sprinkling system at the Field of Dreams; approximately $28,000 for the Woodland Meadows park; approximately $12,000 for electrical, heat and air conditioning for the concession building at the Field of Dreams; plus some reimbursement for various items at the Field of Dreams. It leaves about $70,000 to $85,000 remaining in park dedication. Mr. Haas stated the park dedication from Timber Meadows 3rd and Eldorado Estates have not yet been received. The Commission asked about the Engineering charges - internal under repair/maintenance expenditures. Mr. Haas was not sure and stated he would research that. The Commission directed Mr. Haas to ask if a report like this can be received each month. OTHER BUSINESS \, -, o..J Field of Dreams - Mr. Haas stated the wiring for lighting the parking lot at the Field of Dreams will not be done with the project as originally proposed. Anoka Electric is working on plans to make security lights available to cities, and it will be to the City's advantage to wait until the lights are actually installed. Also, the sprinkler system is under a one-year warranty, and the contractor will be sure that all sprinkler heads are working. Lot Split Park Dedication Fee/Public Hearing - Commissioner O'Toole reported the Planning Commission did not feel the park dedication fee of $400 for lot splits should be changed at this time. The rationale was that the property owner does not have an availability to recoup expenses like the larger developers do. Commissioner Lindahl understood that, pointing out that many times the topography of the land will dictate the acreage needed for a buildable lot. He stated the City is actually making money on a flat fee for the small lot splits. TIF Funds for Improvements - Chairperson Anderson asked that research be done to determine what projects could be covered with TIF funds, such as lighting at the Field of Dreams, walking and biking trails, etc. He would like the Commission to discuss that further when they meet with the City Council. Mr. Haas agreed to do the research. , ) Bond Referendum - Commissioner O'Toole suggested the Commission think about again asking the residents about a bond referendum for parks in the next general election. Last year's proposal could be revamped, and consider doing a survey of the residents to find out what they would like to see done with the parks. His impression is that there is o C) Regular Andover Park and Recreation Commision Meeting Minutes - September 21, 1995 Page 4 (Other Business, Continued) a strong interest for walking and biking trails. He'd also like to see Kelsey-Round Lake park completed, and then the rest of the funds spent in updating existing parks. The Commission was open to further discussion of the issue, but no decisions were made at this time. MOTION by Kieffer, Seconded by Grabowski, to adjourn. a 5-Yes, 2-Absent (Erickson, Paulson) vote. Motion carried on The meeting was adjourned at 7:50 p.m. ,. Respectfully submitted, 1f\~~~ Marcella A. Peach Recording Secretary .j , ') / ,.