Loading...
HomeMy WebLinkAboutAugust 17, 1995 o o o o o CITY of ANDOVER PARK AND RECREATION COMMISSION - AUGUST 17, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Tom Anderson on August 17, 1995, 7:05 p.m., at the Andover City Hall, 1685 Crosstown BouJevard NW, Andover, Minnesota. Commissioners present: Dave Erickson, Al Grabowski, Jeff Kieffer, Dave O'Toole, Roger Paulson Jim Lindahl Parks Supervisor, Kevin Starr Park Coordinator, Todd Haas Others Commissioners absent: Also present: APPROVAL OF MINUTES July 20, 1995, Regular Meeting: July 27, 1995, Special Meeting: August 3, 1995, Regular Meeting: Correct as written. Correct as written. Correct as written. MOTION by O'Toole, Seconded by Paulson, to approve the August 3 Minutes. Motion carried on a 5-Yes, I-Present (Kieffer), I-Absent (Lindahl) vote. MOTION by O'Toole, Seconded by Paulson, approval of the Minutes of the 20th and 27th. Motion carried on a 5-Yes, I-Present (Kieffer), I-Absent (Lindahl) vote. \' ORDER SECURITY LIGHT/FOX MEADOWS MOTION by O'Toole, Seconded by Erickson, approval of the installation of the security light at Fox Meadows Park for approximately $300. DISCUSSION: Mr. Starr suggested the light be located at the edge of the parking lot on the side of the play ground. Then it should not bother any of the neighbors. It should help to reduce the problem of vandalism. Motion carried on a 6-Yes, I-Absent (Lindahl) vote. DISCUSS QUOTES/IP95-13/PARK TRAILS Mr. Haas reported the Council approved the quote to construct the Hills of Bunker Lake West Park trail. He asked if the Commission is interested in doing either Hidden Creek East or Hidden Creek North park. The funds would have to come from park dedication funds. The Commission noted Hidden Creek North is used more and agreed those trails should be done first, but they also asked that a curb cut be done at Hidden Creek East to accommodate handicapped access to the park. MOTION by Erickson, Seconded by Paulson, to so move. Motion barried on a 6-Yes, I-Absent (Lindahl) vote. o o \' Regular Park and Recreation Commission Meeting Minutes - August 17, 1995 Page 2 (~ 1996 PARK CAPITAL IMPROVEMENT BUDGET, DISCUSSION Mr. Haas asked the Commission to consider which items to cut from the 1996 Proposed Park Capital Improvement, as the Council does not wish to increase the budget by more than the inflation rate. He recommended the budget be cut to approximately $50,000. Mr. Starr stated in talking with the Mayor about the maintenance and capital budget, the Mayor indicated a figure of about $80,000 may be realistic. The Commission made the following comments and adjustments to the proposed budget: Blacktop parking lots - various parks, $25,000: Leave in for now, but may have to be reduced if the overall budget must be cut even further. Blacktop pathways - various parks, $50,000: Specifically target funds for the Coon Creek trail system. Reduce to $25,000. Kelsey Round Lake Park, Phase 2, $25,000: Delete. ~ ADA playground additions - various parks, $25,000: Commissioner O'Toole suggested the Commission ask for about $15,000 from CDBG funds for these improvements. Reduce to $15,000. o Installation of concrete under bleachers - City Hall Park Complex #1, $5,000: Mr. Starr noted the problem with the bleachers at this Complex. He'd also like to see concrete in the dug outs; however, that is not included in the budget. The Commission agreed to leave the item as is. Ballfield fencing - various parks, $10,000: Mr. Starr stated some of the players' benches do not have protective fencing. Also some players' benches are close to the road with no protection. The Commission felt this is hard to justify. If there is a compelling need because of safety, they would reconsider on an individual field basis. Delete. Install sprinkler system, small soccer field - City Hall Park Complex #1, $10,000: Delete Trees - various parks, $5,000: Leave as is. Commissioner Grabowski suggested the various youth organizations be contacted to plant seedlings in the parks. Commissioner Kieffer also suggeq.ted those organizations participating in the Adopt-A-Park program should be asked to plant one large tree in their particular park. Topsoil and seeding - various parks, $5,000: Consensus was this should be considered maintenance and come from that budget. Delete Miscellaneous - City Hall Park Complex #2, $35,000: Reduce to $20,000. o Hills of Bunker Lake 5th Park - construction softball field, parking lot, playground equipment, $35,000: The Commission noted the original amount suggested by Staff was $25,000. Speaking on behalf of the Andover Lions Club, Mayor McKelvey suggested the Commission dedicate this park as the Lions Park; and the Lions will donate the funding to complete the park by next spring. The Commission gratefully accepted the offer and agreed to delete the funding from the budget. , "- u L) Regular Park and Recreation Commission Meeting Minutes - August 17, 1995 Page 3 \_) (1996 Park Capital Improvement Budget, Discussion, Continued) ... Hawk Ridge Park - install new well and basketball court, $10,000: The Commission noted the well has been a request for several years, and it was felt there is a need for it. It was also suggested that the cost for it could be shared with the Fire Department and the City of Oak Grove. They agreed to reduce the amount budgeted to $5,000 to cover the cost of the basketball court and asked Staff to work with the Fire Department and Oak Grove on a proposal to install a well the following year. Woodland Meadows - amount of equipment sufficient for now. playground equipment, $5,000: Commission felt the and money being spent on this park this year will be Delete. City Hall Park Complex #2 parking lot, $100,000: Because the Council agreed to pay for the paving of the parking lot using TIF funds, this item was deleted from the proposed budget. The total 1996 Proposed Park Capital Improvement Budget now stands at $100,000. . , MOTION by Kieffer, Seconded by Paulson, to approve the improvements as agreed too. Motion carried on a 6-Yes, 1-Absent (Lindahl) vote. \, \._J DISCUSS FENCING/CITY HALL PARK COMPLEX #2/IP93-7 The Commission met at the City Hall Park Complex #2 prior to this evening's meeting and discussed the layout of the dug outs and the fencing of the fields. The decision made at the last Commission meeting on August 3, 1995, was changed. It is now being suggested that the fencing be flush along the field. The dug outs will be extended to the common area. There will be concrete pads in the dug outs and a concrete apron under the fences. Mr. Haas stated he will now obtain quotes on the fencing layout. CHAIRMAN'S REPORT Woodland Meadows Park - Mr. Starr stated there were some at the August 15 City Council meeting that the playground for 2 to 12 year olds. It is for 5 to 12 year olds. The been ordered and hopefully can be installed this fall. the Nordeen's Park has been completed and suggested the visit the site. comments made equipment was equipment has He also noted Commissioners \, Tree Plantings Update - Mr. Starr gave an overview of the tree plantings \.) done this year. More are needed in the City Hall Park Complex #2. -. Staff has been very fortunate in being able to use the county tree spade. , '\ V (..) Regular Park and Recreation Commission Meeting Minutes - August 17, 1995 , Page 4 ) (Chairman's Report, Continued) Lions Donation to Concession Stand - Commissioner O'Toole thanked the Mayor and the Council for backing the Park Board on the Woodland Meadows Park. He also noted how cumbersome it is for the Andover Recreational Development Association to get bills paid for the construction of the concession building with monies donated by the Lions Club for that purpose through the City. On the larger bills, two quotes are needed. In the case of lumber, Rum River Lumber donated about $4,000 worth of lumber, plus the most recent bill is for $9,000. How does one get quotes in those situations? Mayor McKelvey stated he would determine if the Lions Club can legally give a direct donation to the ARDA for the concession stand without having to go through the City. If that can be done, the $5,000 already donated to the City can be given back to the Park Board and the Lions Club will contribute a total of $10,000 in its next donation. The Commission agreed. Mr. Haas stated he will also be asking for authorization to spend up to $1,000 on park items without Council approval. I Park Dedication Accounting - Mr. Haas explained engineering services should not be charged against park dedication funds except to design projects. There was an error in the accounting on some items charged against park dedication which should not have been, and the Finance Director is correcting it. The Commission should have an up-to-date balance of the funds for the next meeting. Commissioners asked to include in that report items that have not yet been paid but have been approved. MOTION by Erickson, Seconded by O'Toole, to adjourn. Motion carried on a 6-Yes, 1-Absent (Lindahl) vote. The meeting was adjourned at 8:06 p.m. ~ RespectfullY~~' ~~ .p:l Recording Secretary " ,_ I \,