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Home My WebLink AboutWK August 26, 2008 0 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVERoMNoUS City Council Workshop Tuesday, August 26, 2008 Conference Rooms A & B 1. Call to Order- 6:00 p.m. 2. Presentation - Northern Lights Express High Speed Rail - Anoka County 3. Anoka County Sheriffs Budget Discussion 4. 2009-2013 CIP Development Progress Report 5. 2009 Budget Development Progress Report 0 6. 2007-2008 Council Goals Progress Report and Review of2008-2009 Council Goals 7. Other Business 0 0 @ 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWWoCI.ANDOVERoMNoUS TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Presentation - Northern Lights Express High Speed Rail- Anoka County DATE: August 26, 2008 Anoka County Commissioner,. Dan Erhart and Public Information Consultant, Jill Brown will be present at the workshop to provide the Council an update on the progress to date on the Northern Lights Express High Speed Rail project. This project is proposed to run on the rail lines through Andover between Minneapolis and Duluth. 0 Attached is the PowerPoint presentation that will be used for the presentation. - Attachement 0 0 I. co CU Q ~ Q ...... . "C N Ii!""'"'''' /, Q) c \IS ,...,'t.1! cC N 1:) .e:: '0 ..., -, .~. ~ !J i ! '. .... :i ;~ 0) \:"",1 ._ c:n ~ u ::s an cC ~ ('" ,~,; "."''''''' '! LIJ ,~ ~ cJ ,~,'-:<n~;~~'~ ,':{; !: .(.) .-,' " 'q"!1 \,. ~ .... e 0 ei ,~" ~~j ( 'I 0 ~h, / "'" ' e:: ,. , ,.D ~ 0 ~ o {''''''i''''''/, :t: ,"""- " i' '-' ,.... .... CI) ..... ; . ~ . f5 ~ '.-f . ""H "",,,,,,,,,,,,, " I~ ~t . ,..-f 0) ';j .,r-, ,;"",,~ ""~,.i'" . _.' i: ' U'l>'\;Jii ; i!j .e:: ... CI) If, .... 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Anoka County Sheriffs Budget Discussion DATE: August 26, 2008 INTRODUCTION Anoka County Sheriff, Bruce Andersohn and Captain Tom Wells will be present at the workshop to provide the Council a presentation of the Anoka County Sheriff 2009 contract proposal. DISCUSSION The 2008 City of Andover Law Enforcement expenditure budget is $2,318,241.00 which is offset by a Police State Aid revenue budget of $103,400 and School Liaison revenue budget of $81,542 reflecting a net tax levy impact of $2,133,299. The current Sheriff's contract provides for: 0 a. 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator (effective July 1, 2008) e. 50% of the Crime Watch Program's coordinator position. The 2009 Anoka County Sheriff's contract proposed (attached) is a status quo contract with a 9.8% expenditure increase. The increase is primarily due to the following: 1. Employer PERA contribution increases that start in 2009 2. A full year of the patrol investigator versus the 2008 mid year implementation 3. Fuel prices 4. Increased equipment maintenance costs With the proposed increase the 2009 expenditure budget would be $2,545,642 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,348,794. ACTION REQUESTED The Council is requested to received a presentation from the Sheriff and provide, direction to staff on the 2009 contract proposal. ~ Attachments CITY OF ANDOVER Budget Worksheet - 2009 Onction: Public Safety Police Protection - 42100 Requested Account Actual Actual Actual Actual Budget Estimate Number Description 2004 2005 2006 2007 2008 2008 2009 Professional Services 63010 Contractual Services 1,500,424 1,664,086 1,861,610 2,083,860 2,318,241 2,318,241 2,545,642 Professional Services 1,500,424 1,664,086 1,861,610 2,083,860 2,318,241 2,318,241 2,545,642 Total 1,500,424 1,664,086 1,861,610 2,083,860 2,318,241 2,318,241 2,545,642 0 0 d-- City of Andover Budget Detail for all Object Codes (Ust each expense account individuafly with'specific cost detail) 0 Department J Cost Center: Police Protection - 42100 Amount Requested Total Object 2008 2009 2009 Code Explanation Budget Request, CONTRACTUAL SERVICES 2,318,241 2,318,241 0 227,401 0 0 0 0 0 0 ,,-,'j-,-,-,.:-;-: ':'..:,.:":.,...,,,..,.,_.::'-,.,-,-, . ................-.. ..........~....-......._. -.--.--..., H H.",....+H ".......'."..".5:45'.'.'. .,.,.,....' u. ;.;,.::!i:t!':H];213~8;24j:: " ,':,:,:,:,,,!:,::D!F2; ".. .~642: Grand Total for all Expenditures $2,318,241 $227,401 $2,545,642 ~\''I&.~~~W 0 CJ 3 .. 0 Andover - Cost Summary January 2009 . December 2009 I. PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Patrol Deputies 1,050,766 2.) 7 Overtime (Average hours/month per Deputy) 67,441 3.) 2 Liaison Officers 125,091 4.) 1 Patrol Investigator 63,446 B. Non-Sworn C.S.O. 66,795 Non-Sworn C.S.O. - Parks 7,930 C. Crime Watch Coordinator 20 hours/week 23,591 Benefits for Sworn and Non-Sworn Personnel Total Benefits 559,580 TOTAL PERSONNEL COSTS ~tltkltlj_l.~i II. VEHICLE A. Police Equipped Vehicles 4 Squads 102,000 B. C.S.O. Vehicle 1 Vehicle 7,200.00 C.S.O. Vehicle - Parks 1 Vehicle 1/2 Year 3,600.00 0 C. Liaison Vehicle 2 Vehicle 14,400.00 D. Crime Watch Coordinator Vehicle - 1/2 3,198.00 E. Patrol Investigator Vehicle 7,200.00 F. Total Maintenance Costs for all vehicles 1.) Vehicle 197,800 2.) Emergency & Communications Equipment 17,332 3.) Emergency Vehicle Equip. replc fee 2,500 4.) Insurance 19,933 5.) Cellular Telephone 5,784 Total Maintenance Costs 243,349 TOTAL VEHICLE COSTS A~~'lilBgl_1 III. Administrative Costs & Crime Watch Program Costs Administrative, Clerical, Etc. ;\jti!"}}fj~iliD.mOiiil~ "'.','!",,..,> " ,', "Il!i< ;~t.M;~~fllS~,: ;i'J.." . . ~...;; '. ,:: IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,545,642 *Less Amount Received From State for Police State Aid 112,860 NET COST TO CONTRACTING MUNICIPALITY $2,432,782 *This figure is determined by the State and is subject to fluctuation. 0 The latest estimate is $5,700 per Deputy. Revenue received is for previous year Deputy hours hired prior to July 1 Detail Attached 4 Andov r Crim Watch Coordinator January 2009 - 0 c mb r 2009 Ave rag 20 Hours/P r W ek 260 DA YSIYEAR " I. PERSONNEL A. Civilian 1.) 1 Crime Watch Coordinator 47,182 B. Benefits for Non-Sworn Personnel P.E.R.A. (Non-Sworn) 3,185 FICA 3,609 Severance Allowance 1,415 Unemployment Compensation 71 Life Insurance 40 Health Insurance 12,100 Dental Insurance 470 Long Term Disability Insurance 151 Worker's Compensation 14 Uniforms 400 Total Benefds 21,455 TOTAL PERSONNEL COSTS ~1~fI161~16jli ~,.<<SJ:~R~'~l*~ ~'lIi m~i!;;t;~ jGl'!l II. VEHICLE 0 A. Crime Watch Coordinator 1 Vehicle leased annually 6,396 B. Maintenance Costs 1.) Vehicle 4,800 2.) Cell Phone 480 3.) Insurance 2,345 Total Maintenance Costs 7,625 TOTAL VEHICLE COSTS .N.I.{ll~ ~?i .\~ 'd'$R' 'l'.-" ~." ".:Y., ,~~ ~, '''~ ;~h..w.; ~. ~~~:<J;.1~\': III. Administrative Costs Administrative, Office Space, Office Supplies, Etc. ~i!lfIfJ'Il'~ IV. Program Costs ~~~;~!~~.lIo;~~ ,.,~,jl.l~IJi"~.'''/:$.~5~. .1{ ~ ' , ~..."'1~ ...._ "... \. .... _,. .:t;~... ',... 'e>"M V. TOTAL COST OF CRIME WATCH PROGRAM $96,703 VI. CRIME WATCH PROGRAM City Of Andover 50 % $48,352 c:tET COST TO CONTRACTING MUNICIPALITY $48,352 S o Andover Eighty Hour Cov rage . 365 DA YSIYEAR January 2009 - December 200!,! Twelve Hours C.S.O. 365 DA YSIYEAR Park CSO Twenty Hours/Week - April Through September I. PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Deputies at $5,212 /month $1,050,766 2.) 7 Overtime (Average hours/month per Deputy) 67,441 3.) 2 Liaison Officer 125,091 4.) 1 Patrol Investigator 63,446 B. Non-Sworn C.S.O. 66,795 Non-Sworn C.S.O. - Parks 7,930 C. Benefits for Sworn and Non-Sworn Personnel P.E.R.A. (Sworn) 184,251 P.E.R.A. (Non-Sworn) 5,044 FICA 5,716 Medicare 18,948 Severance Allowance 37,179 Unemployment Compensation 2,072 Life Insurance 832 Health Insurance 239,580 Dental Insurance 9,306 Long Term Disability Insurance 4,182 Worker's Compensation 20,860 Uniforms 20,882 " Total Benefits 548,852 TOTAL PERSONNEL COSTS ~il:~~~jm.~I.~ II. VEHICLE A. Police Equipped Vehicles 4 Squads 102,000 B. C.S.O. Vehicle 1 Vehicle 7,200.00 C.S.O. Vehicle - Parks 1 Vehicle 1/2 Year 3,600.00 C. Liaison Vehicle 2 Vehicle 14,400.00 D. Investigator Vehicle 1 Vehicle 7,200.00 D. Maintenance Costs 1.) Vehicle 195,400 2.) Emergency & Communications Equipment & replc.fee 17,332 3. ) Emergency Vehicle Equipment replc. Fee 2,500 4.) Insurance 18,760 5.) Cellular Telephone 5,544 Total Maintenance Costs 239,536 TOTAL VEHICLE COSTS i5%~~~3~~9_:Jj~\ ,~,i1t,.~,1", """.'~"":!'''''' ..';>-';:;".,. ~., III. Administrative Costs Administrative, Clerical, Etc. @1~~~ltll1l~ii IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,497,289 *Less Amount Received From State for Police State Aid 112,860 NET COST TO CONTRACTING MUNICIPALITY $2,384,429 c:> *This figure is determined by the State and is subject to fluctuation. The latest estimate is $5.700 per Deputy, Revenue received is for previous year Deputy hours hired prior to August 1 b Analysis Of Patrol Staffing Requirements Andover o 1. Communitv Generated Workload · Calls For Service 12,838.00 * · Handling timelCFS in hrs. (@34:18 Actual) 0.57 . Total CFS handling time in hrs. 7,313.38 . Officer back-up rate (@1.4 - Est.) 0.40 . Officer back-up time (back-up @75% of first unit time on scene) in hours. 2,194.01 · Number of bookings (Est.) 234.00 * . Booking time (Est. @ 0.75 hrslbooking) in hours 175.50 . Number of reports 12,838.00 * . Report writing time (est. @ 30 minutes min. avg) in hours 6419 Total Time Required To Handle Community Generated Workloads (Hrs.) .- 2. Time for Preventative Patrol and Self Initiated Activities (@ Alternative levels of Proactivity), in Hours. . 50% of Available Time 16,101.89 · 40% of Available Time 10,734.60 o 3. Total Time ReQuired To Handle Both Reactive and Proactive Activities (In Hrs.) . @ 50% of Available Time 32,203.79 . @ 40% of Available Time 26,836.49 4. Officer Availabilitv Est. Availabilitv . Net shifts worked 2,080 . Nefhours lost on shift 362 Net hours worked each year 1,718 5. Deputies ReQuired to Handle Workloads . @ 50% of Proactive Time 18.74 . @ 40% of Proactive Time 15.62 6. Deputies ReQuired Given Est. Turnover and Time Needed to Academv and Field Train o · @ 50% of Proactive Time _ · @ 40% of Proactive Time ___ Based on 2007 Calls for Service 7 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2009-2013 Capital Improvement Plan (CIP) Update DATE: August 26, 2008 INTRODUCTION Staff will provide a presentation at the meeting, focusing on the underlined items. In early April, AdministrationlFinance started the 2009-2013 CIP process with a kick-off meeting with Department Heads. Discussion in April centered on the 2009-2013 CIP development calendar (attached) and the need for other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks & Community Center) to start their work. During the June & July CIP progress reports to the Council. Staff sought the Council review of 0 the proiects and eauipment proposed. Council direction was also sought on whether or not the Council's priorities were being met with the 2009-2013 CIP work product. Staff has taken the comments from those meetings and incorporated them into the August progress report for the 2009-2013 CIP. DISCUSSION Bude:et Guidelines: The following are City Council's 2009 Budget Development guidelines established by the City Council on April 1, 2008 and used by City Staff while preparing the proposed CIP: I) A commitment to a City Tax Capacity Rate to meet the needs of the City and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open SVace Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2009 General Fund expenditures. 0 4) A commitment to limit the 2009 debt levy to no more than 25% of the grOSS tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost 0 benefit analysis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. Current City of Andover Capital Improvement Policy: The following is the City of Andover adopted Capital Improvement Policy, which is part of the City of Andover Financial Policies: CITY OF ANDOVER FINANCIAL POLICIES C. Capital Improvement Policy 0 1. A Capital Improvements Program (CIP) will be developed for a period of five years. As resources are available, the most current year of the CIP will be incorporated into the current year operating budget as the Capital Improvements Budget (CIB). The CIP will be reviewed and updated annually. Years two through five are for planning purposes ohIy. 2. The City will maintain its physical assets in a manner, adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The City will provide for maintenance and replacement from current revenues where possible. 3. To be considered in the Capital Improvements Program a project must have an estimated cost of at least $5,000 in one of the calendar years of the project. Projects may not be combined to meet the minimum standard unless they are dependent upon each other. Items that are operating expense (such as maintenance agreements, personal computer software upgrades, etc.) will not be considered within the CIP. 5. Capital proiects. which duplicate other public and/or orivate service. will not be considered. 6. The City will identify the estimated costs and potential funding sources for each capital project prior to inclusion in the CIP. The operating costs to maintain capital projects shall be considered prior to the decision to undertake the capital projects. 0 7. Capital projects and/or capital asset purchases will receive a higher priority if they meet a majority of the following criteria: A. Mandatory project B. Maintenance project (approved replacement schedules) C. Improve efficiency 0 D. Provide a new service E. Policy area project F. Broad extent of usage G. Length of expected useful life H. Positive effect on operation and maintenance costs I. Availability of county/state/federal grants J. Elimination of hazards (improves public safety) K. Prior commitments L. Replacement due to disaster or loss 9. The CIP is to be presented by the Finance Director annually to the City Council for approval. Any substantive change to the CIP after approval must be approved by the City Council. Overall- CIP Development Update: Staffhas completed detailed analysis of both equipment and capital proiects~ the outcome of that analysis is represented in the attached "Draft 2009-2013 CIP" and all proiects are supported by cash flow/fund balance analysis in the.appendix section of the document. The attached documents are representative of past CIP development processes and includes the following: 0 - Original CIP Development Calendar (Please note the accelerated progress) - Draft 2009-2013 CIP - Sample Public Hearing Advertisement At this point, Staff is requesting Council direction as to whether or not the "Draft 2009-2013 CIP" should be scheduled for a public hearing in October or if the Council would like to have further review at either the September or October workshops? ACTION REQUESTED The Council is requested review the various attachments, receive a brief presentation on progress, and provide direction to staff relative to the "Draft 2009-2013 CIP". - 0 \ ; , ' . C I T y 0 F 0 NDOVE 2009- 201 3 Capital Improvement Flan 0 1685 Crosstown 51vd NW, Andover, MN 55,04- Fhone: 76'.755.5100 Fax: 76j.755.892j www.ci.andover.mn.us 0 . > 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: 2009 - 2013 Capital Improvement Plan DATE: October 21, 2008 INTRODUCTION On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital Improvement Plan for years 2009 through 2013. The City's management team and their respective staff worked diligently to produce a document that was both practical, substantive in addressing needed capital improvements and insightful regarding the underlying factors associated with the City's rapidly changing suburban landscape. 0 CAPITAL IMPROVEMENT PLAN GOALS ACKNOWLEDGE AND COMMUNICAlE PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS ENSURE APPROPRIAlE RESPONSES TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS INSTITUlE A STRAlEGIC VISION PREDICAlED ON MAINTAINING A IllGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF MEETING TIIE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW The purpose of the City's Capital Improvement Plan (CIP) is to identifY, prioritize and address community needs through careful long-term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost-effective project completions. 0 1 t t DISCUSSION 0 The 2009 - 2013 CIP has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, appropriate background information citing needs and projected cost estimates, this document will provide Council with the needed information to .begin the process for planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves as a flexible guide plan to properly identify the critical components of the City's infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources. The 2009 - 2013 CIP continues the emphasis of judiciously managing the City's limited resources by prudently planning for known and/or anticipated future capital expenditures. A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed Commissions and staff, and most importantly, affected residents of the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are performed, affected constituencies are notified to formally disseminate and receive public feedback on proposed project plans. This process culminates with the City Council considering all relevant information and making a final decision on whether to proceed with the proposed capital improvement. The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP project advancement process serves a number of purposes and ensures that the Council and public are 0 kept well informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized. that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2009 - 2013 Capital Improvement Plan are to present a comprehensive capital improvement program that communicates efforts: ~ to ensure that community priorities are reflected in the capital investment plans of each City department; ~ to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; ~ to document and communicate capital improvement processes for City projects that will ensure consistency, a full appreciation of both the costs and benefits of proposed capital investments, and raises the level of public understanding regarding the City's public improvement processes; ~ to provide information on the fiscal impacts of capital investment plans on total City fmances; and ~ to effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial/industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as with any plan recognizes that social, economic and political considerations will by necessity determine 0 2 1 ) 0 final project outcomes. The major categories of expenditures that are identified within the CIP include, but are not limited to: 1. New Public Facilities Planning 2. Street Construction, Maintenance and Reconstruction 3. Utility Construction, Maintenance and Reconstruction 4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails 5. Capital Improvements to Existing Facilities 6. Private development infrastructure 7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through normal budgetary process) The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth, political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. RECOMMENDATION The 2009 - 2013 Capital Improvement Plan is the product of collaborative planning efforts by City staff, Park and Recreation Commission, Community Center Advisory Commission and the City Council. Projects have been introduced based on 1) anticipated future growth trends articulated in the City's current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically constructed and engineered improvements in the more established areas of the community and 3) capital deficiencies or infrastructure issues brought to the City's attention through a variety of sources. 0 Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am appreciative of the commitment, good judgment and expertise that each department has contributed to the capital improvement planning process. Respectfully submitted, Jim Dickinson City Administrator 0 3 r { CIP PROJECT DEVELOPMENT AND PROCESSAUTHOIDZATIONSCHEDULE 0 The following process is a Council/staff guideline for authorizing public improvement projects. As this process is controlled by State Statute and other influencing environmental factors, it is subject to change and should be , viewed as a guide to assist the Council and public in understanding the public improvement process used by City staff. A separo1e Council meeting would facilitate each step in the process, and accomplishment of respective activities. As a result, the process time frame is a significant factor affecting City staff's ability to properly manage and complete approved Council ordered projects within budget and on time. 1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes: a) Staff and/or Consultant preparation of project feasibility studies b) Staff preparation of detailed financial review of project funding sources c) Neighborhood Meeting may be held prior to Feasibility Study subject to need and type of project. TIME FRAME: October-November of each preceding year. 2. Presentation of Feasibility Study a) Feasibility Study Components: 1) Review of Project Engineering and Construction Estimates 2) Total Project Costs (All related project costs, Le.land, soft costs) 3) Project Financial Plan/Fiscal Implications (Engineering/Finance) 4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing. 0 (Engineering) '. If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for Public Hearing on the Project" when appropriate (Engineering Department) would initiate the following: 1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public Hearing. (Engineering) 2) Public Hearing Notice is published. Two publications one week apart, with the second publication no less than three days before the hearing. (Engineering/City Clerk) TIME FRAME: February-March-Aprll-May of current year. 3. Neighborhood Meeting - City staff will hold neighborhood project meetings, when appropriate, to review and present Project Feasibility Studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purposes behind the City's attempts to construct public improvements in the affected area. TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a Public Hearing by Council. 4. Council holds a Public Hearing when appropriate for following purposes: a) Presentation of Project (Engineering Department) 0 b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering/Finance Department) c) Council to hear Affected Resident Input d) Council determines whether to "orde( the public improvement 4 I J . A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and 0 Specifications" (Engineering Department). COWlcil may ORDER THE IMPROVEMENT after the public hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date. (Statutory Requirement - COWlcil Resolution ordering project must be approved on 4/5 COWlcil vote if it is COWlcil initiated project with assessments). . If Council decides to reject the project as presented, a Council vote should be taken to officially determine the final status of the project. TIME FRAME: April-May-June of current year 5. Plans and Specifications are presented to Council for approval. (Engineering Department) a) A Council Resolution is drafted authorizing the following: 1) Accepting and Approving Project Plans and Specifications 2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is processed. Bid opening date is no less than 3 weeks after publication. (Engineering) 3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs TIME FRAME: May-June of each year 6. Council Acceptance of Project Bids and A warding of Contracts would authorize the following outcomes: a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering) b) Initiation of Project Construction and work (Engineering) 0 TIME FRAME: April-May-June-July of current year. 7. Project Completion a) Council Acceptance of Project b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department. c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special Assessment Hearing for Project #" is adopted at this same meeting. (EngineeringlFinance) TIME FRAME: Upon completion of project. 8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment Hearing to review the following: a) Affected Property owners would be officially notified per statute no lessthan two weeks prior to Special Assessment Hearing. (ClerklEngineering) b) Public Notice is published no less than two weekS prior to Special Hearing per statute (ClerklEngineering) c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (EngineeringlFinance) d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during the hearing. e) Meets M.S. Chapter 429 statutory requirements . A Council Resolution is drafted "Adopting Final Special Assessment Roll"(Engineering), and is 0 adopted at this meeting. TIME FRAME: OctoberlNovember of current year depending on finalization of project and status of completion. 5 , ( 0 CITY OF ANDOVER 2009 CI~ Expenditures By Deparbnent Parks - Oper. Street Signs Parks - Proj. 3,81 % 0.39% 0.66% Engineering 7.91% Stann Sewer 2.16% Facility Mgmt. 0.76% Fire 5.92% CITY OF ANDOVER 0 2009 CIP Expenditures By Year 2013 $13,7 ,000 2012 $ 1,312,000 2011 $9,197,900 2010 2009 2008 Adopted $- $3,000,000 $6,000,000 $9,000,000 $12,000,000 $15,000,000 0 6 1 T City of Andover, :MN 0 Capital Plan 2009 thru 2013 DEPARTMENT SUMMARY Department 2009 2010 2011 2012 2013 Total Central Equipment 35,000 7,000 65,000 107,000 Communi1y Center 15,000 7,000 22,000 Elections 110,000 110,000 Engineering 301,000 384,000 355,000 356,000 357,000 1,753,000 Facili1y Management 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 Rre 225,000 360,000 565,000 609,000 340,000 2,099,000 Park & Rae - Operations 145,000 188,500 119,000 45,000 155,000 652, 500 Park & Rae - Projecls 25,000 225,000 100,000 25,000 110,000 485,000 Planning & Zoning 25,000 25,000 Sanitary Sewer 65,000 3,007,000 1,900,000 4,972,000 Stann Sewer 82,000 203,000 54,000 55,000 56,000 450,000 Street Signs 15,000 15,000 Streets I Highways 1,966,000 2,204,000 1,866,000 3,016,000 2,589,000 11,641,000 Water 980,000 50,000 2,785,900 931,000 8,065,000 12,811,900 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 0 Thursday, August 21, 2008 7 { ( City of Andover, MN Capital Plan 0 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Assessments 345,000 260,000 547,000 1,505,000 380,000 3,037,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300,000 Capital Projects Levy 74,000 188,000 77,000 102,500 80,000 521,500 Central Equipment Fund 7,000 65,000 72,000 Community Center Operations 15,000 7,000 32,000 54,000 Construction Seal Coat Fund 25,000 25,000 25,000 25,000 25,000 125,000 Equipment Bond 375,000 1,038,500 639,000 824,000 450,000 3,326,500 G.O. Bond 4,265,000 450,000 4,715,000 Municipal State Aid Funds 425,000 380,000 275,000 790,000 775,000 2,645,000 Park Improvement Funds 25,000 225,000 100,000 25,000 110,000 485,000 Road & Bridge Funds 1,224,000 1,203,000 1,324,000 1,537,000 1,466,000 6,754,000 Sanitary Sewer Fund 9,000 65,000 160,000 234,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 124,000 150,000 710,000 800,000 150,000 1,934,000 0 Stann Sewer Fund 73,000 113,000 91,000 55,000 56,000 388,000 Water Fund 50,000 50,000 120,000 80,500 65,000 365,500 Water Revenue Bonds 930,000 2,665,900 8,000,000 11, 95,900 Water Trunk Fund 124,000 150,000 150,000 1,021,000 150,000 1,595,000 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 Thursday, August 21,2008 8 J J City of Andover, MN 0 Capital Plan 2009 thru 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total ICentral Equipment I Moone LifIs 09-48800-01 1 35,000 35,000 Equipment Bond 35,000 35,000 Replacement - Holsy Pressure Washer 11-48800-01 3 7,000 7,000 Cenlral Equipment Fund 7,000 7,000 Replacement - Service Truck 13-48800-01 2 30,000 30,000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 13-48800-02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 35,000 7,000 65,000 107,000 !Community Center I Storage Bunding 10-44000-01 2 15,000 15,000 Community Center Operations 15,000 15,000 o Battery Pack Replacement - Zamboni 11-44000-01 2 7,000 7,000 Community Center Operations 7,000 7,000 Community Center Total 15,000 7,000 22,000 IElections I Voting Equipment 10-41310-01 1 110,000 110,000 Capitlil Projects Levy 110,000 110,000 Elections Total 110,000 110,000 IEn,;oeerin2 I New Development Projects 09-41600-01 1 248,000 300,000 300,000 300,000 300,000 1,448,000 SIMer Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Water Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Pedestrian Trail Maintenance 09-41600-02 1 53,000 54,000 55,000 56,000 57,000 275,000 Road & Bridge Funds 53,000 54,000 55,000 56,000 57,000 275,000 Replacement - Blazer #11 10-41600-01 2 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 301,000 384,000 355,000 356,000 357,000 1,753,000 !Facility Mana~ement ~ Building A - Seal Floor 09-41900-01 1 7,000 8,000 9,000 24,000 Capital Projects Levy 7,000 8,000 9,000 24,000 Annual Parldng Lot Maintenance 09-41900-02 1 2 ,000 23,000 24,000 25,000 26,000 120,000 Capital Projects Levy 24000 23,000 24,000 25,000 26,000 12D,OOO 0 Thursday, August 21,2008 9 , . Department Project# Priority 2009 2010 2011 - 2012 2013 Total Carpet Replacement 1041900-01 2 10,000 10,000 20,000. Capital Projects Levy 10,000 10,000 20,000 0 Roof Replacements 11-41900-01 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Surface Seal all Brick Structures 12-41900-01 1 75,000 75,000 Capital Projects Levy 22,500 22,500 Community Cenler Oper.Jtions 32,000 32,000 Wafer Fund 20,500 20,500 Addition to Storage BuDding & Vehide Mainl Shop 12-41900-02 1 2,200,000 2,200,000 G.O. Bond 2,200,000 2,200,000 Rre Sl. #2 Addition with additional land purchase 12-41900-03 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12-41900-04 1 400,000 400,000 G.O. Bond 400,000 400,000 Recycling Building & Fence 12-41900-05 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 12-41900-06 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station wI Canopy 12-41900-07 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 13-41900-01 1 1,500,000 1,500,000 Suildin, Fund 1,500,000 1,500,000 Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 IFire I 450,000 0 Replacement - Fire Engine #11 09-42200-01 1 225,000 225,000 Equipment Bond 225,000 225,000 45/1,000 Replacement - Fife Chiefs Vehide 1042200-01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 1042200-02 2 50,000 50,000 Equipment Bond 50,000 50,000 Replacement - Fife MarshaD Vehide 1042200-03 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Ladder Truck #11 11-42200-01 1 500,000 500,000 1,000,000 Equipment Bond soo,ooo 500,000 1,000,000 Replacement - Grass #31 11-42200-02 2 45,000 45,000 Equipment Bond 45,000 45,000 Waternce rescue boat 11-42200-03 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Utilily #4- 12-42200-01 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utilily #5 12-42200-02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Grass #21 12-42200-03 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 13-42200-01 2 340,000 340,000 Equipment Bond 340,000 340,000 Fire Total 225,000 360,000 565,000 609,000 340,000 2,099,000 0 Thursday, August 21,2008 10 . I Department Project# Priority 2009 2010 2011 2012 2013 Total IPark & Rec - Operations I o ReplacelRepair Play Structures - Various Parks 09-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Trail Machine wi Snow Removal Equipment 09-45000-02 1 100,000 100,000 Equipment Bond 100.000 100,000 Replacement - T oro Groundsmasler, #559 10-45000-01 1 23,000 23,000 Equipment &md 23,000 23,000 Replacement - Large Capacity Lawnmower #580 10-45000-02 1 112,000 112,000 Equipment Bond 112,000 112,000 Zero rom mower 10-45000-03 1 8,500 8,500 Equipment Bond 8,500 8,500 Replacement - TraBer, T -554 11-45000-01 2 9,000 9,000 Equipment Bond 9,000 9,000 Replacement - One Ton Truck wi Plow, #599 11-45000-02 2 65,000 65,000 Equipment &md 65,000 65,000 Replacement - One Ton Truck wi Plow #503 13-45000-01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Crew Cab Pickup #502 13-45000-02 1 45,000 45,000 Equipment Bond 45,000 45,000 Park & Rec - Operations Total 145,000 188,500 119,000 45,000 155,000 652,500 IPark & Rec - Projects I . Annual MIScellaneous Park Projects 09-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000 Parle Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000 Skate Board Park 10-45001-01 1 200,000 200,000 o Parle Improvement Funds 200,000 2OD,000 Sophie's South Park 11-45001-01 1 75,000 75,000 Parle Improvement Funds 75,000 75,000 Andover Uons Park 13-45001-01 1 85,000 85,000 Parle Improvement Funds 85,000 85,000 Park & Rec - Projects Total 25,000 225,000 100,000 25,000 110,000 485,000 IPlannin~ & Zoning I Replacement - Ford Taurus #15 10-41500-01 2 25,000 25,000 Equipment Bond 25,000 25,000 Planning & Zoning Total 25,000 25,000 ISanitary Sewer I Replacement - One Ton Truck wi Plow #90 10-48200-01 1 65,000 65,000 Sanitary SllWlr Fund 65,000 65,000 Crosstown Blvd Trunk Sewer Une 11-48200-01 1 400,000 400,000 SI!Wl!f' Trunk Fund 401/,000 4OO,ODO Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 SI!Wl!f' Revenue Bonds 2,000,000 250,000 2,250,000 New JeWac Truck 11-48200-03 1 357,000 357,000 Sanitary Sewer Fund 160,000 161J,000 SI!Wl!f'TrunkFund 160,000 160,000 Storm SI!Wl!f' Fund 37,000 37,000 o Yellow Pine Uft Station 12-48200-01 1 650,000 650,000 Thw-sday, August 21,2008 11 t , Department Project# Priority 2009 2010 2011 2012 2013 Total Sewer Tmnk Fund 650,000 650,000 Sanitary Sewer Total 65,000 3,007,000 1,900,000 4.972,000 0 IStorm Sewer I Stann Sewer Improvements 09-48300-01 1 52,000 53,000 54,000 55,000 56,000 270,000 SIllnn Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 TraDer Mounted Grout Plant ~300-02 1 30,000 30,000 Sanitary Sewer Fund 9,000 9,000 Storm Sewer Fund 21,000 21,000 Replacement - Bgin Street Sweeper #169 111-48300-01 1 150,000 150,000 Equipment Bond 90,000 90,000 Storm Sewer Fund 60,000 60,000 Storm Sewer Total 82,000 203,000 54,000 55,000 56,000 450,000 IStreet Sips , Retro-Rellectometer 0943300-01 1 15,000 15,000 Equipment Bond 15,000 15,000 Street SigllS Total 15,000 15,000 IStreets I IDp,ways I Annual S1reet Seal Coat Project 09-43100-01 1 240,000 245,000 250,000 255,000 260,000 1,250,000 Constnlction Seal coat Fund 20,000 20,000 20,000 20.000 20,000 100.000 Road & Btidge Funds 220,000 225,000 230,000 235,000 240,000 1,150,000 Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000 85,000 85,000 85,000 425,000 ConsflVctioo Seal coat Fund 5,000 5,000 5,000 5,000 5,000 25,000 Road & Btirlge Funds 80,000 80,000 80,000 80,000 80,000 400,000 0 Annual Street MiD and Overlay 09-43100-03 1 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Road & Btidge Funds 808,000 779,000 892,000 1,097,000 1,018,000 4,594,000 Annual Pavement Marldngs 09-43100-04 1 21,000 22,000 23,000 24,000 25,000 115,000 Road & Btidge Funds 21,000 22,000 23,000 24,000 25,000 115,000 Annual Curb Replacement 09-43100-05 1 42,000 43,000 44,000 45,000 46,000 220,000 Road & Btidge Funds 42,000 43,000 44,000 45,000 46,000 220,000 Municipal Slate Aid Routes I New & Reconstruct 09-43100-06 1 500,000 380,000 930,000 815,000 2,625,000 Assessments 75,000 140,000 40,000 255,000 Municipal Stale Aid Funds 425,000 380,000 790,000 775,000 2,370,000 Replacement - Water Tanker #163 10-43100-01 2 100,000 100,000 Equipment Bond 100,000 100,000 Asphalt Paving Machine 10-43100-02 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - Dump Truck wI SnOVi Removal #197 10-43100-03 1 200,000 200,000 Equipment Bond 200,000 200,000 Intersection Upgrades 11-43100-01 1 275,000 275,000 Municipal Stale Aid Funds 275,000 275,000 Replacement - Dump Truck wI SnOVi Removal #198 12-43100-01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - One Ton Truck wI Plow #132 12-43100-02 1 65,000 65,000 Equipment Bond &5,000 65,000 Streets I ffighways Total 1,966,000 2,204,000 1,866,000 3,016,000 2,589,000 11,641,000 0 Thursday, August 21,2008 12 J , Department Project# Priority 2009 2010 2011 2012 2013 Total IWater I o Rehabilitation of Wells 09-48100-01 1 50,000 50,000 55,000 60,000 65,000 280,000 Wafer Fund 50,000 50,000 55,000 60,000 65,000 280,000 WTP Reclaim Tank Addition 09-48100-03 1 930,000 930,000 Wafer Revenue Bonds 930,000 930,000 Construct Clearwell at WTP 11-48100-01 1 2,665,900 2,665,900 Water Revenue Bonds 2,665,900 2,665,900 Replacement - One Ton Truck wI Plow #105 11-48100-02 1 65,000 65,000 Wafer Fund 65,000 65,000 Construct Well #10 12-48100-01 1 181,000 181,000 Wafer Tronk Fund 181,000 181,000 Water Main along Soulh Coon Creek Olive 12-48100-02 1 500,000 500,000 Water Tronk Fund 500,000 500,000 Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190,000 Water Tronk Fund 190,000 190,000 Construct Water T realment Plant #2 13-48100-01 1 8,000,000 8,000,000 Water Revenue Bonds 8,000,000 8,000,000 Water Total 980,000 50,000 2,785,900 931,000 8,065,000 12,811,900 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 0 Thursday, August 21,2008 13 , , 0 , This page left blank intentionally. 0 0 14 . . City of Andover, :MN 0 Capital Plan 2009 thru 2013 , DEPARTMENT SUMMARY Department 2009 2010 2011 2012 2013 Total Community Center 15,000 15,000 Engineering 301,000 354,000 355,000 356,000 357,000 1,723,000 FaCIlity Management 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 PaIk & Rae - Operations 45,000 45,000 45,000 45,000 45,000 225,000 PaIk & Rae - Projecls 25,000 225,000 100,000 25,000 110,000 485,000 Sanitary Sewer 2,650,000 1,900,000 4,550,000 Stonn Sewer 52,000 53,000 54,000 55,000 56,000 270,000 SIreeIs I Highways 1,966,000 1,814,000 1,866,000 2,801,000 2,589,000 11,036,000 Water 980,000 50,000 2,720,900 931,000 8,065,000 12,746,900 GRAND TOTAL 3,398,000 2,589,000 8,122,900 10,488,000 13,207,000 37,804,900 0 0 Wednesday, August 20, 2008 15 , . City of Andover, MN Capital Plan 0 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Assessmenls 345,000 260,000 547,000 1,505,000 380,000 3,037,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300,000 Capital Projects Levy 74,000 78,000 77,000 102,500 80,000 411,500 Community Center Operations 15,000 32,000 47,000 Construclion Seal Coat Fund 25,000 25,000 25,000 25,000 25,000 125,000 G,Q. Bond 4,265,000 450,000 4,715,000 Municipal Slate Aid Funds 425,000 380,000 275,000 790,000 775,000 2,645,000 Park Improvement Funds 25,000 225,000 100,000 25,000 110,000 485,000 Road & Bridge Funds 1,224,000 1,203,000 1,324,000 1,537,000 1,466,000 6,754,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 124,000 150,000 550,000 800,000 150,000 1,m,ooO Slonn Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 Water Fund 50,000 50,000 55,000 80,500 65,000 300,500 Water Revenue Bonds 930,000 2,665,900 8,000,000 11, 95,900 0 Water Trunk Fund 124,000 150,000 150,000 1,021,000 150,000 1,595,000 GRAND TOTAL 3,398,000 2,589,000 8,122,900 10,488,000 13,207,000 37,804,900 . 0 Wednesday, August 20, 2008 16 . . City of Andover, MN 0 Capital Plan 2009 thm 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total ICommunity Center I Storage Building 1~OO-o1 2 15,000 15,000 Community Center Operations 15,000 15,000 Community Center Total 15,000 15,000 IEn,;neerin2 I New Development Projects 09-41600-01 1 248,000 300,000 300,000 300,000 300,000 1,448,000 Sewer Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Water Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Pedesbian Trail Maintenance 0!1416~2 1 53,000 54,000 55,000 56,000 57,000 275,000 Road & Bridge Funds 53,000 54,000 55,000 56,000 57,000 275,000 Engineering Total 301,000 354,000 355,000 356,000 357,000 1,723,000 IFacility Mana2ement I o Building A - Seal Floor 09-41900-01 1 7,000 8,000 9,000 24,000 Capital Projects Levy 7,000 8,000 9,000 24,000 Annual Parking Lot Maintenance 09-41900-02 1 22,000 23,000 24,000 25,000 26,000 120,000 Capital Projects Levy 22,000 23,000 24,000 25,000 26,000 120,000 Carpet Replacement 10-41900-01 2 10,000 10,000 20,000 Capital Projects Levy 10,000 10,000 20,000 Roof Replacements 11-41900-01 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Surface Seal all Brick Structures 12-41900-01 1 75,000 75,060 Capital Projects Levy 22,500 22,500 Community Center Operations 32,000 32,000 Water Fund 20,500 20,500 Addition to Storage Building & Vehicle Mainl Shop 12-41900-02 1 2,200,000 2,200,000 G.O. Bond 2,200,000 2,200,000 Fire Sl #2 Addition with adlfmonalland purchase 12-41900-03 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12-41900-04 1 400,000 400,000 G.O. Bond 400,000 400,000 Recycling Building & Fence 12-41900-05 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 12-41900-06 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station wI Canopy 12-41900-07 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 13-41900-01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 0 Wednesday, August 20, 2008 17 1 . Department Project# Priority 2009 2010 2011 2012 2013 Total Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450,000 G.O. Bond 450,000 450,000 0 Facility Management Total 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 IPark & Rec - Operations I ReplacelRepair Play Structures - Various Parks 09-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Park & Rec - Operations Total 45,000 45,000 45,000 45,000 45,000 225,000 IPark & Rec - Projects I Annual MIScellaneous Park Projects 09-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000 Parle Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000 Skate Board PaJk 10-45001-01 1 200,000 200,000 Parle Improvement Funds 200,000 200,000 Sophie's South ParK 11-45001-01 1 75,000 75,000 Parle Improvement Funds 75,000 75,000 Andover Uons, Park " 13-45001-01 1 85,000 85,000 Parle Improvement Funds 85,000 85,000 Park & Rec - Projects Total 25,000 225,000 100,000 25,000 110,000 485,000 !Sanitary Sewer I Crosstown Blvd Trunk Sewer Une 11-48200-01 1 400,000 400,000 Sewer Trunk Fund 400,000 400,000 Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,2&0,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 0 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 YeUow Pine U1l Station 12-48200-01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Sanitary Sewer Total 2,650,000 1,900,000 4,550,000 IStorm Sewer I SIonn Sewer Improvements 09-48300-01 1 52,000 53,000 54,000 55,000 56,000 270,000 SIonn SI!WllI" Fund 52,000 53,000 54,000 55,000 56,000 270,000 Storm Sewer Total 52,000 53,000 54,000 55,000 56,000 270,000 IStreets I Hi2hways I Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000 250,000 255,000 260,000 1,250,000 ConstructiOll Seal coat Fund 20,000 20,000 20,000 20,000 20,000 100,000 Road & Bridge Funds 220,000 225,000 230,000 235,000 240,000 1,150,000 Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000 85,000 85,000 85,000 425,000 Construction Seal coat Fund 5,000 5,000 5,000 5,000 5,000 25,000 Road & Bridge Funds 80,000 80,000 80,000 80,000 80,000 400,000 Annual Street Mil and Overlay 09-43100-03 1 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Road & Bridge Funds 808,000 m,ooo 892,000 1,097,000 1,018,000 4,594,000 Annual Pavement Markings 09-43100-04 1 21,000 22,000 23,000 24,000 25,000 115,000 Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000 Annual CUJb Replacement 09-43100-05 1 42,000 43,000 44,000 45,000 46,000 220,000 Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 0 Wednesday, August 20, 2008 18 , ~ Department Project# Priority 2009 2010 2011 2012 2013 Total o Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 500,000 380,000 930,000 815,000 2,625,000 Assessments 75,000 140,000 40,000 255,000 Municipal State Aid Funds 425,000 380,000 790,000 775,000 2,370,000 Intersection Upgrades 11-43100-01 1 275,000 275,000 Municipal State Aid Funds 275,000 275,000 Streets / Highways Total 1,966,000 1,814,000 1,8 6,000 2,801,000 2,589,000 11,036,000 IWater ~ RehabifJtation of Wells 09-48100-01 1 50,000 50,000 55,000 60,000 65,000 280,000 Water Fund 56,000 50,000 55,000 60,000 65,000 280,000 WTP Reclaim Tank Addition 09-48100-03 1 930,000 930,000 Watlr Revenue Bonds 930,000 930,000 Construct C1earwell at WTP 11-48100-01 1 2,665,900 2,665,900 Watlr Revenue Bonds 2,665,900 2,665,900 ConStruct Well #10 12-48100-01 1 181,000 181,000 Water Trunk Fund 181,000 181,000 Water Main along South Coon Creek Drive 12-48 1 00-02 1 500,000 500,000 Watlr Trunk Fund 500,000 560,000 Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190,000 Watlr Trunk Fund 190,000 190,000 ConStruct Water T reament Plant #2 13-48100-01 1 8,000,000 8,000,000 Watlr Revenue Bonds 8,000,000 8,000,000 Water Total 980,000 50,000 2,720,900 931,ODD 8,065,000 12,746,900 GRAND TOTAL 3,398,000 2,589,000 8,122,900 10,488,000 13,207,000 37,804,900 0 0 Wednesday, August 20, 2008 19 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 10-44000-01 Project Name Storage Building Type Improvement Priority 2 - Mediwn Useful Life 25 Years Contact Comm Ctr Manager Category Building Construction Department Community Center Description Storage Building / Garage for future equipment purchases. The building would be added to the north end of the field house using the existing wall as part of the new structure. Justification As the Community Center continues to grow and acquire more recreational equipment, tables, chairs etc., there will be a lack of storage space. We would only buy equipment if there was a need for it in the field house and if it would help increase rental hours. Some of the equipment would be rented out to users and create additional revenues. Expenditures 2009 2010 2011 2012 2013 Total Construction 15,000 15,000 Total 15,000 15,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Community Center Operations 15,000 15,000 Total 15,000 15,000 OperationallmpactlOther I The additional space would provide storage for equipment and would need to have electricity and heat This space would free up some space in what has already become a crowded field house storage room. 0 Wednesday, August 20, 2008 20 . , Capital Plan 2009 thru 2013 o City of Andover, :MN Project # 09-41600-01 Project Name New Development Projects Type Improvement Priority I - High Useful Life 50 Years Contact DPW I City Engineer Category New Development Projects Depmrtment~g Description New developments include the construction of sanitary sewer, water main, storm sewers and streets. Since the majority of the improvement projects are being privately installed by the developer, the following expenditures are the city's share for trunk water and sewer improvements. Note: All private development construction is dependent upon market conditions, plat approval and normal City development procedures. Justification The development phasing is identified in the City's Comprehensive Plan. Expenditures 2009 2010 2011 2012 2013 Total Construction 248,000 300,000 300,000 3 0,000 300,000 1,448,000 Total 248,000 300,000 300,000 300,000 300,000 1,448,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Sewer Trunk Fund 124,000 150,000 150,000 1 0,000 150,000 724,000 Water Trunk Fund 124,000 150,000 150,000 1 0,000 150,000 724,000 Total 248,000 300,000 300,000 300,000 300,000 1,448,000 Operational Impact/Other I Additional maintenance of streets, storm sewer, water main and sanitary sewer will result Additional streets will be added for snowplowing. 0 .-... Wednesday, August 20, 2008 21 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 09-41600-02 Project Name Pedestrian Trail Maintenance Type Improvement Priority I - High Useful Life 10 Years Contact DPW I City Engineer Category Improvements Department Engineering Description I This project provides maintenance such as patching, crack fIlling and restoration for the city's pedestrian and park trail system. Justification I City trails are in need of general maintenance including bituminous patching, crack filling and restoration to main1:a.i>> the high l~yel of service to pedestrian walkers, bikers and roller bladers. A 5-year capital improvement plan was prepared. for the City to identifY and prioritize the necessary repairs. Expenditures 2009 2010 2011 2012 2013 Total Improvement 53,000 ' 54,000 55,000 56,000 57,000 275,000 Total 53,000 54,000 55,000 56,000 57,000 275,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Road & Bridge Funds 53,000 54,000 55,000 56,000 57,000 275,000 Total 53,000 54,000 55,000 56,000 57,000 275,000 OperationallmpactlOther I As the city trail system begins to age, general maintenance such as bituminous patching, crack filling and restoration becomes a necessity. The maintenance will allow for a longer service life for the trail system throughout the city. 0 Wednesday. August 20, 2008 22 . . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-41900-01 Project Name Building A - Seal Floor Type Improvement Priority 1 - High Useful Life 2 Years Coutact DPW I City Engineer Category Facility Management Department Facility Management Description Apply a sealant to the cement floor in Building A (large garage). Justification I The cement floor in Building A spalds due to daily traffic and salt Sealing of the floors should be repeated every 2 years to retain the integrity of the floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the maintenance than to replace the entire floor. Expenditures 2009 2010 2011 2012 2013 Total Facility Maintenance 7,000 8,000 9,000 24,000 Total 7,000 8,000 9,000 24,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Capital Projects Levy 7,000 8,000 9,000 24,000 Total 7,000 8,000 9,000 24,000 Operational Impact/Other I Proper maintenance extends the life of the cement floor, thus not having to replace it before its life expectancy is up. 0 Wednesday, August 20, 2008 23 < J Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 09-41900-02 Project Name Annual Parking Lot Maintenance Type Improvement Priority I - High Useful Life 10 Years Contact DPW I City Engineer Category Improvements Department Facility Management Description Yearly maintenance of the City parking lots is necessary to extend their useful lives. Parking lots that need maintaining include those at the City Hall complex, Public Works, Community Center, at City parks, and at the Fire Stations. Yearly maintenance may include crack sealing, seal coating, and mill and overlays. Maintenance will generally be completed with the street zones, or on an ,as needed basis. Justification Completing periodic maintenance on the City parking l()ts, similar to City streets, will extend the overall design life of the .pavement and reduce and/or prolong costly repairs. Expenditures 2009 2010 2011 2012 2013 Total Improvement 22,000 23,000 24,000 25,000 26,000 120,000 Total 22,000 23,000 24,000 25,000 26,000 120,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Capital Projects Levy 22,000 23,000 24,000 25,000 26,000 120,000 Total 22,000 23,000 24,000 25,000 26,000 120,000 Operational Impact/Other I Maintaining the parking lots will result in less annual maintenance for public works and prolong the life of the pavements. 0 Wednesday, August 20, 2008 24 , . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 10-41900-01 Project Name Carpet Replacement Type Improvement Priority 2 - Medium Useful Life 10 Years Coutact DPW I City Engineer Category Equipment Department Facility Management Description I The replacement of carpet in appropriate areas of all City buildings where deemed necessary. An annual review of all areas will be done to !fetermine the order of replacement " Justification I The buildings get a lot of use and, despite the appropriate cleaning and maintenance, the carpeting will need to be replaced. Expenditures 2009 2010 2011 2012 2013 Total Facility Maintenance 10,000 10,000 20,000 Total 10,000 10,000 20,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Capital Projects Levy 10,000 10,000 20,000 Total 10,000 10,000 20,000 Operational Impact/Other I The carpet replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all carpeted areas will need to be replaced. 0 Wednesday, August 20, 2008 25 , , Capital Plan 2009 thru 2013 .-.... City of Andover, :MN 0 Project # 11-41900-01 Project Name Roof Replacements Type Improvement Priority 1 - High Useful Life 20 Years Contact DPW I City Engineer Category Facility Management Department Facility Management Description Remove and replace the existing membrane on the following roofs: City Hall & Senior Center and Fire Stations 1 & 2. . City Hall & Senior Center $220,000 Fire Station #1 $45,000 Fire Station #2 $35,000 Justification The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue to be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof. Expenditures 2009 2010 2011 2012 2013 Total Improvement 300,000 300,000 Total 300,000 300,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Capital Equipment Reserve 300,000 300,000 Total 300,000 300,000 Operational Impact/Other I Annual inspections and maintenance will be monitored to determine when it becomes cost effective to completely replace the entire roof. 0 Wednesday, August 20, 2008 26 , , Capital Plan 2009 thru 2013 o City of Andover, :MN Project # 12-41900-01 Project Name Surface Seal all Brick Structures Type Improvement Priority I - High Useful Life 5 years Contact DPW I City Engineer Category Facility Management Department Facility Management Description A surface sealing application would be initiated for all brick and/or block municipal buildings. The buildings include: City Hall, Public Works, Fire Station I, 2, & 3, Sunshine Park Building, Prairie Knoll Park Building, Andover Station North Park Building, Community Center and all utility department buildings such as the pump houses and treatment facility. . Justification This is a necessary maintenance item to ensure the long term integrity of the municipal buildings. Expenditures 2009 2010 2011 2012 2013 Total Facility Maintenance 75,000 75,000 Total 75,000 75,000 Q Funding Sources 2009 2010 2011 2012 2013 Total Capital Projects Levy 22,500 22,500 Community Center Operations 32,000 32,000 Water Fund 20,500 20,500 Total 75,000 75,000 Operational Impact/Other I This will reduce the amount oflong term maintenance and repair to the municipal buildings. Q Wednesday, August 20, 2008 27 .. Capital Plan 2009 thru 2013 City of Andover, :MN 0 Project # 12-41900-02 ProjectName Addition to Storage Building & Vehicle Maint. Shop Type Improvement Priority 1 - High Useful Life 30 Years + Contact DPW I C~ Engineer Category Facility Management Department Facil~ Management Description I An addition to the north end ofBldg A and be the same in size, 100' x 250' with a 75' x 140' addition to the northwest side of the new vehicle storage garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would screen Public W~rks operations from the Community Center/YMCA as proposed in ajoint meeting with the Mayor and City Council. Justification I Due to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and yehiclemaintenance repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons are way too hard on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The area now used has doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment now maintained by our staff, the area is much too small to run a completely safe operation. Expenditures 2009 2010 2011 2012 2013 Total Improvement 2,200,000 2,200,000 Total 2,200,000 2,200,000 0 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 2,200,000 2,200,000 Total 2,200,000 2,200,000 Operational Impact/Other This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe, roductive, and health 0 rational area for Ci em 10 ees that will benefit the C' of Andover for man ears. 0 Wednesday, August 20, 2008 28 , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-41900-03 Project Name Fire St. #2 Addition with additional land purchase Type Improvement Priority 2 - Mediwn Useful Life 30 Years Contact Fire Chief Category Improvements Department Facility Management Description The addition of one bay to the apparatus area and expanding the existing parking lot to allow for more room and parking space. The project also includes a mill and overlay of the existing parking lots at Station #1 and #2. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fIre and rescue training, including all types of required live fire scenarios. Justification The additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefIghters will not have to move a vehicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The firefIghters will not have to move vehicles out of the building in order to clean hose and equipment The additional parking space will provide for much needed hard surface training area and more vehicle parking. Replacement of the existing parking lots is necessary due to the heavy fire vehicle traffic. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because ofE.P.A. and P .C.A. standards and requirements. The concept of a county wide regional fire training center with joint funding should be considered as a viable o tion for the station #2 site. Expenditures 2009 2010 2011 2012 2013 Total Land Acquisition 250,000 250,000 0 Equipment 35,000 35,000 Improvement 600,000 600,000 Total 885,000 885,000 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 885,000 885,000 Total 885,000 885,000 Operational Impact/Other The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out and clean-up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station #2. . The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire department training site where outdoor and live burn training could be accomplished. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fIre scenarios. A buildin used for rescue and live fire scenarios should also be considered 0 Wednesday, August 20, 2008 29 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 12-41900-04 Project Name Salt Storage Building Type Improvement Priority 1 - High Useful Life 30 Years + Contact DPW I City Engineer Category Facility Management Department Facility Management Description I This salt storage building would be 40' x 50' x 25' high. The City would be able to purchase a season's worth of salt and keep it stored inside this structure out of the elements. All environmental specifications would be met for this type of storage. This facility would be built to blend in with the rest of the City complex and not a sight distraction within the campus. Justification I At the present time the City, purchases salt from Anoka County, which has been done since the City was first adopted.. This puts US at the mercy of the county operations, causing situations such as what time someone will be there to load our trucks and whether they have an adequate supply of salt on hand.. We have had good working relations with the county, but they also would like to see us be able to store our own winter supply. Cost savings is also a large part of having out own storage. We can purchase product for less cost and eliminate the 15% administration cost This building will pay for itself over a short period of time. Expenditures 2009 2010 2011 2012 2013 Total Construction 400,000 400,000 Total 400,000 400,000 0 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 400,000 400,000 Total 400,000 400,000 Operational Impact/Other 1 Having this building right here on campus will save a great deal of personnel time, trucking, and fuel costs. The salt not used could be returned to the storage building and not dumped outside where it gets wet, damaged, or becomes an environmental problem. 0 Wednesday, August 20, 2008 30 , . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-41900-05 Project Name Recycling Building & Fence Type Improvement Priority 1 - High Useful Life 15-20 Years Contact DPW I Cily Engineer Category Facilily Management Department Facility Management Description I This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter materials blowing out There also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would be constructed of materials that would blend in with the rest of the public works campus. Justification I At the present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage building is approved.. Also as clean as we tIy to keep this area, it is probably not the best neighbor to the Community Center since items sometimes blowout of the recycling storage yard.. Also it would be best to keep the large trucks off of Tower Drive for safety reason, due to narrow streets and a lot of pedestrian traffic. Expendi~res 2009 2010 2011 2012 2013 Total Construction 250,000 250,000 Total 250,000 250,000 0 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 250,000 250,000 Total 250,000 250,000 Operational Impact/Other I In the new location we will most likely be able to keep a closer watch on the area. It will still be within the area of the public works so there would be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly. 0 Wednesday, August 20, 2008 31 . Capital Plan 2009 thru 2013 -.- - _.,- -- ----- ...- City of Andover, MN 0 Project # 12-41900-06 Project Name Attached Storage Building Type Improvement Priority 1 - High Useful Life 25 Years Contact DPW I c~ Engineer Category Facility Management Department Facil~ Management Description I Three sided building approximately 25' x 50'. It would be used to store equipment not sensitive to the changing temperatures and weather conditions but out of direct sunlight It would also help to screen the facility. Justification I Part of the Public Works site expansion. Protect outdoor vehicles and equipment from changing weather conditions. Expenditures 2009 2010 2011 2012 2013 Total Construction 250,000 250,000 Total 250,000 250,000 0 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 250,000 250,000 Total 250,000 250,000 I~onm~ I I 0 Wednesday, August 20, 2008 32 . , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-41900-07 Project Name Relocate Fuel Station w/ C~nopy Type Improvement , Priority 2 - Medimn Useful Life 20 Years Contact DPW I City Engineer Category Facility Management Department Facility Management Description Relocate the fueling station and install two (2) new 10,000 gallon fuel tanks and possibility keep the 2,000 gallon diesel fuel tank for an alternative fuel like E85. Also, install a canopy to cover the fuel pumps and Gasboy fuel monitoring equipment. Justification The canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also keep the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of 7,500 gallons of fuel, saving us money and the frequency of the drops that we now have. The tanks are approximately 18 years old and are warranteed for 30 years. The pumps were installed in 1999 and are in good shape. Expenditures 2009 2010 2011 2012 2013 Total Improvement 280,000 280,000 Total 280,000 280,000 0 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 280,000 280,000 Total 280,000 280,000 OperationaIlmpact/Other I The larger tanks will allow us to have a tanker drops of 7,500 gallons of fuel, saving us money and the frequency of the drops that we now have. 0 Wednesday, August 20, 2008 33 , . Capital Plan 2009 thru 2013 City of Andover, MN ,.._.0.- Project # 13-41900-01 ....., - -. . --.. - Project Name Land Purchase Type Improvement Priority 1 - High Useful Life Unassigned Contact DPW I City Engineer Category Improvements Department Facility Management Description Purchase land west of the Public Works building to be used for a salt storage building, material storage, recycling center and future facility expansion. The City's is currently under contract to purchase this property. The City management team will be evaluating and assisting with the planning and future expansion for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be met. Justif!.cation This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are limited without additional property. Expenditures 2009 2010 2011 2012 2013 Total Land Acquisition 1,500,000 1,500,000 Total 1,500,000 1,500,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Building Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 OperationallmpactlOther There is a large cost savings in keeping facilities together, in addition to, having our own salt storage area on the property. The recycling center would be moved away from the park and Community Center improving the general appearance of the area. It would also provide a large storage area for the seal coat rock, swee in etc. n land areas in Andover will soon be a thin of the ast. 0 Wednesday, August 20, 2008 34 , , Capital Improvement Plan Project Name: LAND PURCHASE ESTATES N Location Map w.' LEGEND 0 Project Location s Q LotslParcels 11II Park 0 315 630 1,260 ~ Water _ ",~,.xx,<. ,,/HlilY" Right of Way Feet 0 City Limits 35 , Capital Plan 2009 thru 2013 City of Andover, MN 0 . ..'--,-, -- --" .., Project # 13-41900-02 Project Name Pedestrian Tunnel Under Crosstown Blvd. Type Improvement Priority 1 - High Useful Life 30 Years + Contact DPW I City Engineer ' Category Facility Management Department Facility Management Description I lbis would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking lot or other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities or just connect to the cities trail system. Justification I This item was discussed at a Council Workshop with the Public Works Deparbnent Managers February 16th 2006. For safety and for easy access for crossing Crosstown Boulevljrd from a future park and/or future parking lot on the north side of Crosstown Boulevard to Sunshine Park on the South side, or just getting to thf1 city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard. Expenditures 2009 2010 2011 2012 2013 Total Improvement 450,000 450,000 Total 450,000 450,000 0 Funding Sources 2009 2010 2011 2012 2013 Total G.O. Bond 450,000 450,000 Total 450,000 450,000 Operational Impact/Other I Connecting of these area's through an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for personnel and smaller equipment. 0 Wednesday, August 20, 2008 36 1 , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-45000-01 Project Name Replace/Repair Play Structures - Various Parks Type Improvement Priority 1 - High Useful Life 10 Years Contact DPW I City Engineer Category Park Improvements Department Park & Rec - Operations Description Repair to fall zones and achieve ADA accessibility. Replacement of playground equipment and other major replacements, such as short fences on ball fields, soccer goals, or any area of play that does not meet safety specifications. Justification Old equipment no longer meets ADA requirements, such as entrapments, fall zones or handicap accessibility. Working to bring the parks up to meet all safety requirements. Expenditures 2009 2010 2011 20'12 2013 Total Equipment 45,000 45,000 45,000 45,000 45,000 225,000 Total 45,000 45,000 45,000 45,000 45,000 225,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Total 45,000 ' 45,000 45,000 45,000 45,000 225,000 Operational Impact/Other 1 Less maintenance and will meet all safety requirements. 0 Wednesday, August 20, 2008 37 . Capital Plan 2009 thru 2013 City of Andover, MN ______________._ ,0 ~U_ -_._-,-_._.-._._~---_._.. Project # 09-45001-01 --.- -.-.---- Project Name Annual Miscellaneous Park Projects Type Improvement Priority I - High Useful Life Unassigned Contact AsslPublic Works Director Category Park Improvements Department Park & Rec - Projects Description I This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the Parks and Recreation Commission for each year. Justification I This ,gives flexibility to ,the City to do certain small-sized projects that may be warranted; for example, purchase of soccer goals. , This funding has been recommended by the Park & Recreation Commission. Expenditures ' 2009 2010 2011 2012 2013 Total Improvement 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Park Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Operational Impact/Other I Allows the Park and Recreation Commission to address a variety of different needs throughout the year. 0 Wednesday, August 20, 2008 38 , . Capital Plan 2009 thru 2013 o City of Andover, MNu Project # 10-45001-01 Project Name Skate Board Park Type Improvement Priority 1 - High Useful Life 10 Years Contact DPW I City Engineer Category Park Improvements Department Parle & Rec - Projects Description I Due to the poor condition and current location of the skate board equipment, the City needs to reinvest in a new permanent home for the skate board park with new skate equipment The new location will be the northwest comer of Sunshine Park, just north of the existing small shelter between the existing trail and ball fields. Justification I The existing skate board equipment has weakened structurally over the past few years due to the moving and set-up each spring and fall. Expenditures 2009 2010 2011 2012 2013 Total Improvement 200,000 200,000 Total 200,000 200,000 0 Fnnding Sources 2009 2010 2011 2012 2013 Total Park. Improvement Funds 200,000 200,000 Total 200,000 200,000 Operational Impact/Other I Routine maintenance will be required to upkeep the park. 0 Wednesday, August 20. 2008 39 . ~ CITYOF Capital Improvement Plan NDOVE Proj ct Name: PROPOSED SKATE PARK _ __"___ ___.__._.._._.._n~__._ _____ __n - - .--- N Location Map w.' LEGEND (;' Project Location s Q LotslParcels iii Park 0 220 440 880 ., Wat r Feet Right of Way 0 City Limits 40 " Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-45001-01 Project Name Sophie's South Park Type Improvement Priority 1 - High Useful Life 15 Years Contact AsstPublic Works Director Category Park Improvements Department Park & Rec - Projects Description Install playground equipment and a basketball court. The park was dedicated as part of the development of Sophie's South. Since no park exists within the general area, it has been recommended to begin developing the park. Justification The improvements have been recommended by the Park & Recreation Commission. Expenditures 2009 2010 2011 2012 2013 Total Improvement 75,000 75,000 Total 75,000 75,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Park Improvement Funds 75,000 75,000 Total 75,000 75,000 Operational Impact/Other I Additional long-term maintenance and ultimately replacement will be necessary. 0 Wednesday, August 20, 2008 41 CITY o F Capital Improvement Plan NDOVE Project Name: SOPHIE'S SOUTH PARK, ".____T_e_ .. 0 0 N Location Map w.' LEGEND rG City Limits s ~ Water <<::$: lit Park 0 220 440 880 w Q LotslParcels . . rifM Feet Right of Way G:I Project Location 42 I Capital Plan 2009 thru 2013 o City of Andover, MN Project # 13-45001-01 Project Name Andover Lions Park Type Improvement Priority 1 - High Useful Life 25 Years Contact AsstPublic Works Director Category Park Improvements Department Paxk & Rec - Projects Description I 2013 - Install an 8 foot high outfield fencing with mow strips for ball field ($35,000). 2013 - Install new irrigation system ($50,000). Justification I The installation of an outfield fence will allow the ball to stay in play and away from the trail. The installation of an irrigation system will give the players a safer playing surface. This project has been recommended by the Park & Recreation Commission. , Expenditures 2009 2010 2011 2012 2013 Total Improvement 85,000 85,000 Total 85,000 85,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Park Improvement Funds 85,000 85,000 Total 85,000 85,000 Operational Impact/Other I Additional long-term maintenance and ultimately replacement will be necessary. 0 Wednesday, August 20, 2008 43 , , 9~DbVE~ Capital Improvement Plan Project Nam : ANDOVER LIONS PARK . --- - 0 ..' I I ~- - (~~%t? -::.---:: i ~ i1 ~ - o~" 1(' ~ ,~ - ----:P.Of iJi.: I - -.: _I' - - "'?,i:" c .. =- ~ }..." - - ,(' - --.--' - - - --- - ------f - - '~ ~ - ,e~ ' ,'.. .' ,01M' ~ Ai . ~ ,."w,' I~ '. ~'"'+,;......_,.. ...%",." ., .... ..... . A,j;ttf"" T TI VI\I: _ ~At-,-<<,-",,%i"~@~bi%=X~"""M'""'r0f1:t:?%.m{m';';~;~,:;"'"""-'''':'-'';'-'''%iW*?~'--''''-''--'-'-::._.:::_:~'~ j ~ I ' , '" '.. ", , ''''''''''''"'''''''"','' """'''''''' .rif.itw~:l?f A / I I I \1vi~P~~G ~ LJ' t Q ACRE I .., h III I L- J / / \\\\:. , 'jJ ,-. :R'~ - T / ~~ l.J41= ...... \\\\"V> '" s't\\ )- T -0<( !-- e ,/ f-- -, I '~'PV-- - ~ -:pu't"i 1--1 --I 'k'&\fW::~}- - I j'" 1.~~- J - ~hi j$\)- ---I - --' I--- ---, - - f-_, ....... - t: - ~ - - - - - - - ,- --.j lI-I I "". - '- "'" - \:.f'\-' 'ETIr 1 - I _J L -------- "- ~ v. BI!.IN , , '- 'jfr, N Location Map w.' LEGEND -/~~5~~ ~)) 0 City Limits , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-48200-01 Project Name Crosstown Blvd Trunk Sewer Line Type Improvement Priority 1 - High Useful Life 50 Years Contact DPW I City Engineer Category Improvements Department Sanitary Sewer Description Extend sanitary sewer trunk along Crosstown Boulevard from the railroad tracks east to Prairie Road. It will be necessary to jack the sanitary sewer underneath the railroad. Justification I The trunk sanitary sewer will be extended to serve properties adjacent to Crosstown Boulevard and east the railroad tracks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer Report) and the updated Comprehensive Plan. This project is contingent upon the development east of the railroad tracks. Expenditures 2009 2010 2011 2012 2013 Total Improvement 400,000 400,000 Total 400,000 400,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Sewer Trunk Fund 400,000 400,000 Total 400,000 400,000 OperationaIlmpactlOther I Additional routine maintenance including televising and cleaning will be required. 0 Wednesday, August 20, 2008 45 , Capital Improvement Plan Project Name: CROSSTOWN BLVD SEWER LINE N Location Map w.' LEGEND (iI Project Location s Q Lots/Parcels tdI Park 0 365 730 1,460 ~ Water , , &~JN. "...-.---, Feet Right of Way Q City Limits 46 . Capital Plan 2009 thru 2013 o City of Andover, MN _ ...,- .._-~. ------- --- -- - - ----_._---_._,._.__._- Project # 11-48200-02 Project Name Rural Reserve Trunk Sanitary Sewer Type Improvement Priority 1 - High Useful Life 50 Years Contact DPW I City Engineer Category Unassigned Department SanitaIy Sewer Description I Extension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Crook to serve the Rural Reserve area. The sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. It is anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands. Justification I The trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market driven based upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for Designated Rural Reserve Areas prepared by WSB and Associates. Expenditures 2009 2010 2011 2012 2013 Total Construction 2,250,000 1,250,000 3,500,000 Total 2,250,000 1,250,000 3,500,000 Funding Sources 2009 2010 2011 2012 2013 Total Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Total 2,250,000 1,250,000 3,500,000 Operational Impact/Other I Additional routine maintenance including televising and cleaning will be required. 0 Wednesday, August 20,2008 47 , , Cl\. CI l' Y (j F" ~', ' Capital Improvement Plan r~NDOVE~ Project Name: RURAL RESERVE TRUNK SANITARY SEWER .... ( j _ 6;1. n ~ 'i' '!liiii ," " , I t-.r-n\l I, 'If., I I .... UI'I. . ,', I P _ '. /JJ>i I ." fL 'LlJ.;;J' " 'Ull J': ,.' I/"'''': ~ ::t.... ~<..~ ': , !ahI:;. f-; L.. ::trlf'L //' 7"iftjJ,L~'i:'1 ,~, IJ ~Il -q,. .. . ~ : ',.:--- " I' T ',~~ ~ 6=: 'I' 1 f--.?' , ii: ~IJ ; ," ,j.;" \,...t , L [(I n lit " '] fY ......... U ,Jj"-' ,;,;;...:'1,lm .". ''}, '7 .,....; _ _ ,\'Li1: ~:rTI~ ..'.'" "",. ..... llA ~. ,,_ P3 ' I. 1-41 11. \ :::;rl ~ ',r- ..., ' l' ,,', l:::::;:;ol '-:",...,.....: .1. II 16''/lt:r= ,,,..'/..~~ )l'~ ,,1''"'1,1 I' ~~ " 1--1 "y '-'" 'I....; 74--" ~".I ! - "', 11 " ,\ \ l.~/ ;.;. ,,'..-.;::i l- .~ "I , ,J. ^" ~' -'--'- J ,'. , '~I 1\....., I '[ 7': IT ,\ .... 1... 'I' ,~~ 'k .~ ,., 'I"f.;.''''. .., --,I '- 'i " .... '1 " 'I "I.'k~ ,,' ::::'-t ,~ *~-- '~;, -' - "': .. Em . t"T;t~.. : \, ~: ", " ,I:., 'M,',',', / midJ, ..;~Ebr I. .'.1 I · l::J . ",,,,,,,,lD'I:!I.k...n " - ,. fW""ft,U;U.;Wg H,. -,--' ,', r- . .'.' , 1'1 H ."i.1 ,". \ ' "'..L..c 'r:=:: ;::: = ,..' ' 1"...,SJ,'..IIV~-= . ;,' ,='~ > ~,-=~~..'J ~ . ~; --.- " " , ' ". .'.. " - c cQ' . .# ~,::;;: ""-' ' " . .~ l' 'Cite i(jf:1?""", W c-<j. ~' '.'~" ,:.' ,"~,.<J~l J ,,,T ,-L, 1.. ,~ "." , ZI ,/" _ '\1 . L 11 '" J ,.' .' "' l'-...it~,~ ."" '.' <' \' I , "lij ~ "",,' I, '~'..'~-- ,~, " ;'" "', ". ," ..~; . ,,' ,., ...,,' "," 'I '., . "~' ': ' . ,~~~~ .....'.'; ',' .. . ,'" , ", ' .' ,. ','.. .',... ,.. .'" ..",. .:, ..'.'.. ., ' ":",~ ~f- M " n ...,;:...... '~.."r , II' II .N'''l,' ,I .N Location Map w E ~~~ LEG END , ~~ t~) (iI Project Location .)[m, ....;r,..,. .;, r:: 0"."", Lots/Parcels 0 1,550 ~ '00 6,200 "ll ''!~ 1-~.Ib -1 :J .. Park, " r: -;:r L ~ , )" Feet "1 ~"t..... \-l Water ~~ ~.s: o City Limits 48 ~ ,,~ . Capital Plan 2009 thru 2013 o City of Andover, MN ,. ."...,., Project # 12-48200:01--.-.--~. ___n .- Project Name Yellow Pine Lift Station Type Improvement Priority 1 - High Useful Life 50 Years Contact DPW I City Engineer Category Improvements Department Sanitary Sewer Description Install a lift station at Yellow Pine Street to divert flow from the Bluebird Street trunk line to the Pinewood trunk line. The wet well for this lift station was constructed in 2005 as a part of the Crosstown Boulevard Improvements Project Justification This lift station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year 2020. This project is development dependent Expenditures 2009 2010 2011 2012 2013 Total Improvement 650,000 650,000 Total 650,000 650,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Sewer Trunk Fund 650,000 650.000 Total 650,000 650,000 Operational Impact/Other I Routine monitoring and maintenance of the lift station will be required. 0 Wednesday, August 20, 2008 49 , (ZI C J T Y 0 F ~ Capital Improvement, Plan r~NDO~~ Project Name: YELLOW PINE LIFT STATION , ...---". " . 0 ~ ~~'~\. ~ rF ".. .,.;" , "\ ~ ".' ',; , ~. ,. ." "" ,iF.", '. '.,' '.. };i ."" " ' ,,' ' ....,::>J ..' "-c:c . ,,"""- .," .I. ". N. "~."~.' ..'-- ", "~. .\~~",,~ p. "",',',> ... ". ~.... , Jl' ---ri--J !Vi'. - ~s>~" '. ~'./ '" ... ". II. '" ~o/ t. i$lOR. 7 ' "., ,.' "'."..".,' " ' d . ~"iO~(1,o ~~r!Sl1~. .. 'J .--,,- ~~...-- ~~ """'2L / i J ~~l-~~ '""''\,'] II \ 1J I" ~ ' ..... ~..... , 1 .. Ii ,/ I ,,' .r~ ~'~ ;$ r~~'ttll'T~'. ~ .. ')i:, '1 'Il~mlt . '>lFJ~~;>'.;.....,,, . ' ,21 ..;,~'f:i,) N --. . t;~>JI,! ~O~'-, - l' .11 :; X{j _' l!i.l . o~~p, .f-- 7']..,. ..-~~ .. '" '.l;f-- " ." J. .... "C~ " ~. . "\. .1 .. .. ,l< ~......)'~ ~ ~~~" N". .. o~~ (< ~,'" ~. ../::.'~l':'-~ I J ,"".... ' o~ ~~ Y{l' "" , ..... ~ ",0'" "'li. 'ii ~...., , .. SOPHIE'S', '"-',A. j;,\~' ' "'. .~ ,~ ~, ".~ "l' d" ,~~' " ., " ,.,. , '''''F~:;;~. ~ 0 ,SQ~t:, "~~~~.~:~~ , II. : ~ [, ^-." .J ' ~' '(' ".." .\ J' ~.\ill --, ,,~ ~'\~ .'S?' 'Xj.- itr" ,,"'u r , :(' v C,)r,- '1t. ~i\V~' ; r:- , ' . !,. , ~~S"-O '"'""- M !-- I '.,,: \ ~ 1$, ~.~ p- ,.. "" .. r , ":. '.. I';. .,,:..,:~~. :~~/"~"= ",,\JfJJ Hql'lt,\Yr:t~H'~, ' I,. liir I II 14j 'F nr.' ".-"',,, '... yy /./1 I rxy I *N Location Map I LEG END W E ~~~~~ ~J(U "'- Vf01 ~ (iI Projecl Location s ~ "~ .!.. ," Q Lots/Parcels t;J ~,)..,' ~ ~ - 1. t' III Park 0 550 1,100 2,200 <<~ ~r= 1"';;: ~ ~ ~ Water I' . r~~L \JJ Feet ~ ,,( Right of Way ~~ ~_ o City Limits 50 ^ . T Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-48300-01 Project Name Storm Sewer Improvements Type Improvement Priority 1 - High Useful Life 30 Years + Contact DPW I City Engineer Category Utilities Department Storm Sewer Description Each year, areas of the City are identified where improvements are required to maintain our storm sewer system. Maintenance items include replacement of failing culverts, catch basins, and storm sewer pipes, erosion issues at storm sewer outfalls, and dredging of ponds and ditches. Jwitification Maintaining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future. Repairing and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as pipe cleaning, inspections, and sweeping. Expenditures 2009 2010 2011 2012 2013 Total Improvement 52,000 53,000 54,000 55,000 56,000 270,000 Total 52,000 53,000 54,000 55,000 56,000 270,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Stonn Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 Total 52,000 53,000 54,000 55,000 56,000 270,000 Operational Impact/Other I Repairing problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works personnel. 0 Wednesday, August 20, 2008 51 , Capital Plan 2009 thru 2013 City of Andover, MN C~, Project # 09-43100-01 "~ Project Name Annual Street Seal Coat Project Type Improvement Priority 1 - High Useful Life 8 Years Contact DPW I Ci1;y Engineer Category Park Improvements Department Streets I Highways Description This project provides for a seal coat of the streets. Due to rapidly escalating fuel and material prices, funding is not available to complete maintenance on entire zones ort an annual basis. Each year, staffwill determine an area that can be seal coated within the alloted budget based upon current estimated project costs. Justification Seal coating will extend the useful life of roads by protecting thebitumino\!Sfioom oxidatio.n due to ~yerse weather ,conditions (sun, rain. wind, snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating also improves the skid resistance 'of the roadway surface by increasing the friction between vehicle tires and the roadway. New developments and reconstructed areas requiring seal coating are not shown on the attached maps. These areas are typically seal coated within three to four ears after the are aved.. Expenditures 2009 2010 2011 2012 2013 Total Construction 240,000 245,000 250,000 255,000 260,000 1,250,000 Total 240,000 245,000 250,000 255,000 260,000 1,250,000 . 0 Funding Sour~es 2009 2010 2011 2012 2013 Total Construction Seal Coat Fund 20,000 20,000 20,000 20,000 20,000 100,000 Road & Bridge FUnds 220,000 225,000 230,000 235,000 240,000 1,150,000 Total 240,000 245,000 250,000 255,000 260,000 1,250,000 Operational Impact/Other I Extending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design life of the pavement 0 Wednesday, August 20, 2008 52 . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-43100-02 Project Name Annual Street Crack Seal Project Type Improvement Priority 1 - High Useful Life 8 Years Contact DPW I City Engineer Category Streets/Highways Department Streets I Highways Description This project provides for crack seiiling of the streets. Due to rapidly escalating fuel and material prices, funding is not available to complete maintenance on entire zones on an annual basis. Each year, staffwill determine an area that can be crack sealed within the aIloted budget based upon current estimated project costs. Justification ' I The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street reconstruction project will be necessary. The sealing of cracks in the street surface reduces/eliminates water from entering the road base and subgrade. This process reduces the freeze/thaw cycles of the subgrade, maintaining the integrity of the road. Crack sealing is completed in a particular zone one year prior to seal coating. This allows the crack sealing material to cure and.minimize bleed through once seal coated. New developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three Iyears after they are paved. Expenditures 2009 2010 2011 2012 2013 Total Construction 85,000 85,000 85,000 85,000 85,000 425,000 0 Total 85,000 85,000 85,000 85,000 85,000 425,000 Funding Sources 2009 2010 2011 2012 2013 Total Construction Seal Coat Fund 5,000 5,000 5,000 5,000 5,000 25,000 Road & Bridge Funds 80,000 80,000 80,000 80,000 80,000 400,000 Total 85,000 85,000 85,000 85,000 85,000 425,000 OperationallmpactlOther I Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade. 0 Wednesday, August 20, 2008 53 - ... Capital Plan 2009 thru 2013 City of Andover, MN uo Project # 09-43100-03 Project Name Annual Street Mill and Overlay Type Improvement Priority 1 - High Useful Life 20 Years Contact DPW I CiW Engineer Category StreetslHighways Department Streets I Highways ._---~._- Description The Street Mill and Overlay projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering and restoration work will be included with the project In developments that have existing bituminous curb or no curb or ditch, concrete curb and gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development This program. helps to maintain the integrity and value of the communities street infrastructure. Areas to be reconstructed are shown on the attached maps and are listed below. The timing of reconstruction of developments more than two years out may be revised as street conditions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is advantageous to recOnstruct them in conjunction with other nearby projects. 2009 - Woodland Meadows - North Half 2010 - Woodland Meadows - South Half 2011 - Rolling Forest, Nordeen's Addition, Genthon Ponds, Flintwood Street 2012 - Stenquist Addition, Johnson's Oakmount Terrace, Ivywood Estates 2013 - Prairie Meadows, Alladin Acres, Enchanted Drive Area, Aztec St/158th Ave Justification The streets in these neighborhoods are generally in excess of20 years old and are in need of rehabilitation. The intent of this Street Mill and Overlay is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure. Expenditures 2009 2010 2011 2012 2013 Total Construction 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Total 1,078,000 1,039,000 1,189,000 1,462,000 1.358,000 6,126,000 Funding Sources 2009 2010 2011 2012 2013 Total Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Road & Bridge Funds 808,000 779,000 892,000 1,097,000 1,018,000 4,594,000 Total 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Operational Impact/Other I The rehabilitation of the streets will reduce the routine maintenance (Crack sealing, pot hole patching, etc..) in the area. Long term, this reconditioning will prolong the structural stability of the roadway making for a longer serviceable life. C Wednesday, August 20, 2008 54 CITY OF Capital Improvement Plan NDOVE Proj ct Name: ANNUAL MILLAND OVERLAY (2009) WOODLAND MEADOWS - NORTH HALF N Location Map w.' LEGEND (;I Project Location s Q LotslParcels III Park '>7. 0 385 770 1,540 ~ Water . , :.i.1i." Right of Way Feet 0 City Limits 55 ~ ( C t T V OF Capital Improvement Plan NDOVE Proj ct Name: ANNUALMILLANDOVERLAY(2010) WOODLAND MEADOWS - SOUTH HALF..'_ 0 WOODIJAND MEADOWS I 2ND ADD :<--i N Location Map w.' LEGEND (11 Project Location s Q Lots/Parcels ill Park: 0, 0 385 770 1,540 ~ Water , . Feet Right of Way 0 City Limits 56 ~ C I T Y 0 Fm .... Capital Improvement Plan y\NDOVE~ Proj tName: ANNUAL MILL AND OVERLAY (2011) Q '" '" "__.._.n _n NORDEEN'S ADDITION ,....'........ I ~23!).!;.s....' :; -.J? ~ _ ...... Jli..'. ).,_ ___ 1ft..~ MILER'S - I .;'{ .' I \ \ r-- OAK a ? awl'" r~NbTlY 'i!RTI"LC;\!i=j ~_ 7;1 - -T-- ~~ ~~?<""+'" ' '<<'~ '~CS,A , ~,{? ; P "fC;I.:TU f ,. ~ \ _ I" ,. ., ,t, ~ ~" NolEN ~ ~'..,.:,. - - fDr~ ~ ~ ~ h' ???< " I ". 'I.l r--..... .. I I '\ / p ~ ~~~,',".".:,".,,",:' 1< ~~ ~ ';~ ~ ;' (\, *N Location Map LEG END W E r/~ ~ ~1tit; ~1( GI project Location , (<f';2. " -' ~ ,~ ~n L R~ ~ .~j Q Lots/Parcels ~I *, ....cf).,1 :;-. ~ ~ .j, t: .... IIU l~. ~ Park 0, 355 710 1,420 ;S;;r~1 ~~ -t!J Water " . ~ ,,0- ~~ Right of Way Feet ~~~ ~ o City Limits 57 '"B h \' CITY o F Capital Improvement Plan NDOVE Pr ject Name: ANNUAL MILLAND OVERLAY (2011) GENTHON PONDS AND FUNlWOOD STREET 0 <;'1> "4?: ~6"" 0 w ~ ~ C/) a.:: w > Z ;:) N Location Map W*E LEGEND (iI Project Location s Q Lots/Parcels II Park 0 385 770 1,540 SiP Water , . .\B' Feet Right of Way 0 City Limits 58 Capital Improvement Plan Pr ject Ham : ANNUAL MILLAND OVERLAY (2011) ROLLING FOREST I ~ -... f I N Location Map W*E Project Location s Lots/Parcels Park 0 355 710 1,420 Water , . Right of Way Feet (7 City Limits 59 ... " Capital Improvement Plan Proje t Nam : ANNUAL MILLAND OVERLAY (2012) 0 IVYWOOD ESTATES 0 : ~. N Location Map w+. LEGEND 0 Project Location s Q Lots/Parcels III . Park 0 312.5 625 1,250 ~ Water , . Feet Right of Way ~ City Limits 60 I~NDbVE'" Capital Improvement Plan Project Nam : ANNUAL MILLAND OVERLAY (2012) JOHNSON'S OAKMOUNT TERRACE -' 1.\. ~~~;">k>F"';C ..;.~ .JJ ~vt: ... -i 1;\. i'i'.i .' "."..' ..,.\; " l- i rF, 'i i, ,\" i,'.. '..'.', i...... ............. 0::1 i/ ..; rr .... ,.4 A TI4 . 'C ..;:;..i"'..~.. ";." ~ I <-\<<. ,~\ / I ,\ _ .,/. ..'71 N ../ .....?"< I. I~Sr ~y ~ 1 ' !~ ; ,~o '"." K / ""'- ,,'.'. I-- (~,~~ J~b' J.<tr~_ ~.;.;f.'i~t .. 'Oi _ Ii ....',".'.'. . "t. M ioU I"".P' r;... f7r- "'''1 r Y If l / '\ ~ \ oj . l~y ~o ~ O~I ~ ~ lP,1?Otr~ k ~ ~~~ ~ I ~G ~ ~JyDL- I.,.", ~ ~.- J ,,4r -'- " ~ I"---:<~ - ~~;; / ~i\i."l........ 1'''''.1 ..- -I x; I~ .,'".. .....,.....,..."...i/;,,) ____:!i] A.;:;. " \ II I 7 ..... ~ ~ . , \\ ~T ----- ~ l'fl II'; " l '..,'... c.. 11.lL ~ I, /. r-fEr-iD- < .'. :Jl / 1 J ,! J ,l . i' I D~HNIS 2~D iADp \ Ili;l~ 1 c- \~ \ .;- N Location Map w+, LEGEND ^""~~ V (iJ Project Location l~ ,,"ti' F--f ~ ~ S ~n L f;! J1! I-- l' Q Lots/Parcels ~'=F ).,' ~ r: U'1;J" m. ~ DID Park '\!!(IL W ~ "1 :"'0"''''': t-~~,A 0 250 500 1,000 . Water ' ... . '-.".>.':>>.,. .oL W XtP~ Right of Way Feet -~~ r- G1 City Limits 61 , r C2\ C I TV o:~ Capital Improvement Plan T\.NDOVE '. ,.. Proj ct Nam : ANNUAL MILLAND OVERLAY (2012) STENQUIST ADDITION 0 -_..-.- - -.- -- 1 l:1~~D!:1 CASTh'ER ADD. !8 I i: ::',.":.'",, ::c; ','i',:y. >' REG ::: ,\ LAND SURVEY NO. 072 I " I : I ---- 0 I: ; 1M i; 1':'1 I.;~V - l ~ IV -." : REO LA~D_ 'SURV'EV ~' NO. 072 .., I tf:::f:l, I RUM RIVER RANCH ESTAjES I' I---. ,'('\'9 III \ N Location Map w+, LEGEND ~ ~~b1tH ;~) o . Project Location (~ '- >J a= ~ ~ ~ s Q Lots/Parcels .' 0';. .J, II Park f'cij- ~ ~'I Jh~ .. 0 312.5 625 1,250 - ., , , Ck }L ?I \JJ ,:Il Water Right of Way Feet ~.IiI " ... 0 City Limits 62 .'~1.8 >r---. \' , CrT Y OF Capital Improvement Plan NDOVE Proj ct Name: ANNUAL MILL AND OVERLAY (2013) PRAIRIE MEADOWS 0 N Location Map w+. LEGEND (iI Project Location s Q Lots/Parcels dI Park 0 237.5 475 950 Water . , Feet Right of Way 0 City Limits 63 , Capital Improvement Plan Project Name: ANNUAL MILLAND OVERLAY (2013) ALADDIN ACRES, ENCHANTED DR AREA, 0 _.- -." -_.._._--_.~----_.- _._._-_.~- - _._- - AND AZTEC ST /158THAVE 0 ~,.".., N Location Map w.' LEGEND (iI Project Location s Q Lots/Parcels III Park 0 310 620 1,240 ~ Water , . Feet Right of Way 0 City Limits 64 , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-43100-04 Project Name Annual Pavement Markings Type Improvement Priority I - High Useful Life 1-2 Years Contact DPW I City Engineer Category Improvements Department Streets I Highways Description The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances the safety of the roadway by directing traffic to the correct lane movement. The Federal Highway Administration is currently reviewing reflective standards for pavement markIngs. In the near future the City may have to stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement ~arkings per Year. Justification Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings to the required standards. Expenditures 2009 2010 2011 2012 2013 Total Improvement 21,000 22,000 23,000 24,000 25,000 115,000 Total 21,000 22,000 23,000 24,000 25,000 115,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000 Total 21,000 22,000 23,000 24,000 25,000 115,000 Operational Impact/Other I The pavement markings are contracted out each year adding virtually no operational impact. 0 Wednesday, August 20, 2008 65 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 09-43100-05 Project Name Annual Curb Replacement Type Improvement Priority 1 - High Useful Life 30 Years Contact DPW I c~ Engineer Category StreetslHighways Department Streets I Highways Description Damaged and failing concrete curb and gutter throughout the City needs to be repaired or replaced to help maintain the integrity of the roadway system. Replacing damaged or failing sections of curb and gutter helps with drainage of the roadway and prolongs the life of the street system. Justification The majoritymofthe concrete CUI:b and gutter throughout theCityjs in relatively go()dconditi()D. However, there areisolated areas thatneed rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure. Expenditures 2009 2010 2011 2012 2013 Total Construction 42,000 43,000 44,000 45,000 46,000 220,000 Total 42,000 43,000 44,000 45,000 46,000 220,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 Total 42,000 43,000 44,000 45,000 46,000 220,000 OperationallmpactlOther I Repairing failing or damaged sections of curb and gutter reduces the routine maintenance required by the public works department. 0 Wednesday, August 20, 2008 66 , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-43100-06 Project Name Municipal State Aid Routes I New & Reconstruct Type Improvement Priority 1 - High Useful Life 20 Years Contact DPW I City Engineer Category Streets/Highways Department Streets I Highways Description The following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist of milling the existing street surface, constructing concrete curb and gutter where it does not exist, repairing storm. sewer systems, and improving storm. drainage. 2009: 157th Avenue (prairie Road - University Avenue) $500,000 2010: 1.5" Overlay on Prairie Road (Andover Blvd - Crosstown Blvd) $380,000 2012: South Coon Creek Drive (Round Lake Blvd - Crosstown) $930,000 2013: Ni tin ale Street (Crosstown Blvd - 161st Ave $817,000 Justification 2009: 157th Avenue (prairie Road - University Ave) - Upgrade needed to maintain integrity of State Aid roadway infrastructure. 2010: 1.5" Overlay on Prairie Road (Andover Blvd - 157th Ave) - Upgrade needed to maintain integrity of State Aid roadway infrastructure. 2012: South Coon Creek Drive (Round Lake Blvd - Crosstown) - Upgrade needed to maintain integrity of State Aid roadway infrastructure. 2013: Nightingale Street (Crosstown Blvd - 161st Ave) - Upgrade needed to maintain integrity of State Aid roadway infrastructure. Expenditures 2009 2010 2011 2012 2013 Total 0 Construction 500,000 380,000 930,000 815,000 2,625,000 Total SOO,OOO 380,000 930,000 815,000 2,625,000 Funding Sources 2009 2010 2011 2012 2013 Total Assessments 75,000 140,000 40,000 255,000 Municipal State Aid Funds 425,000 380,000 790,000 775,000 2,370,000 Total SOO,OOO 380,000 930,000 815,000 2,625,000 Operational Impact/Other I Rehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality transportation system. 0 Wednesday, August 20, 2008 67 t . (1\CITY o:~ Capital Improvement Plan r~NDOVE , Proj ct Nam : MUNICIPAL STATE AID ROUTES RECONSTRUCT 2009 0 ~ i r - ) ;-- ~, i' - .g - :: t\._ ~ 1ifLEi.s , ~' j; t ~ -..;. m ; ~ -. ~ ~c-~~l= I ~: 1 --:?I \ \~ ) OAK ~'X~,) ....... HOLLow l;szz . iL ~~D ~~,...., :---- . 7- "'- I ~ ~ ~ ~. ~ T ...~ ...- /-- ~ I ~ - r- - I - ~~ - r-II t--- ~l?EEN l- f-- irWmo I- '''l--- - '--- ;::,.<; i-- - T I I I I ~~.J~,~ I I ~ I., I sf!J ,,"k ~\ \~. I~ /- "''T''" \!!~\ ~ 'I. Ul I N Location Map w.' LEGEND r/~~~~~ ~~ 0 Project Location (~'~'\J~ "F5'~ S ~'i 3' ',,~>- 1.'"J Q Lots/Parcels I /-JJh ..... -,Jl.. III Park ~ "'!;:tL X ~ 11 J .. 0 400 800 1,600 ~ Water , . ~" '- ~JI ,''''-''i>l:( Feet ~~~ ~~ Right of Way 0 City Limits 68 ~~\ . . (21 C I T Y 0 f'._ '... Capital Improvement Plan ~r\NDOVE~ Project Name: MUNICIPAL STATE AID ROUTES . OVERLAY 2010 LUJ /".~,l ~~0 ~y~Ar-""'''''' ,... ~,'~.% U" oAF ~ (. ,~o~<o ~. . SO!~~ ~ ~ \l - -" ~Hj "': ';~ !i ~ --'~ ~/"LL l ,.,- j =- ~ ~~~:l.~Q _..:' ",'. _ .:. .. "'""""--:" NORriE ADDInO o"'-O~J-"" i...' i ~ \. I I -" 111'fJ;~rl ~ .. ",/= i" >(> 0i LT'.K\ X"~ "PlWllIEo<!xs ~ /, , " "r, ,'Ii. ''''YS::",.. ~", " L " :,>_~;;'" ;\ ix: !il- I/'/ ' ,..'. . 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Jm>""'''''''......=",.,,'~ 4 .-1 i~~ ~~+ "", M.' ..,n ,".4 ", .'., ,'," '. ' ~',6 "...P"...,I 1'>-" '"'~ ,,~(j , ,"-".."..'" - ,,",,1, 1-', "I;-" ~, "i': h' ,..-,m..nn ',,, a I- ,,~~1'i( ~"rA ~ /m ''''''" "lfil'l:: i'- 'jj , N' " ' " ' """"" "16', ~~ O"ji. t', J." ; ". ,,,,,, ,,~.. ,-, , ~, h-; ~~ ~~ ,1'IAi~" .'X, : '" .. j ,....... -...y-~~/.r~ f~ " " ., , I ' 1,'1 ~", ~~, 1'1" [),~ ,......,.~ ", ~I:~:-~~. .TiT7~Lij~-~ ; ..fjfil~ : ~l'~~;""^ L,i,,: ',~h,;~;(. li'1",,,;~:,~~UtrnrlH:1J..', .: ,,,.x,~ ,~C",..:..::..Ll"6~ ~"' r-----'l OC;;;.. P/ ,'{ '''-, W~ ~ Location Map LEG END W~E ~P''' .I(,~ (iI Project Location , ~ "R ~ ~ " :L .r'I Lots/Parcels ~ '! I...,.::l hi .:1 ~ r. L,s' II-Uh .... 11.I Park 0 750 1,500 3,000 ~ ~t ~~h: J.. .lb~., .., Water' ' C t- j"C- ~ ~ I~I Right of Way ~ ~ ,F"l C' L' . 70 "F ~ ~ ~~ ~\ . ' (2\ C I T Y 0 F.~'" Capital Improvement Plan r, ., NDOVE~..". Project Name: MUNICIPAL STATE AID ROUTES g RECONSTRUCT 2013 _ I _ I I ETl H ~ 4 ,.~b I"~ ,. '. ~ " .'1' , ~,G .,.#"':[11 X~ 'f.'..,.. , "/!:'.Vt >- ;!'bbdt:' ",. I'-- " ~x 't."~~ ;== =::il:i \ "" 'rn : h ----, ANOKACOHWYR/WPLAT02 I :I"U. 1 ~~ :. -.....'" " - \,"', 1 I '" '/\':1 ." - COMl'o<<JNS' - 0 1/'.fI.... A I., (,}} RIDGE' =,w-,. '" 1)\, f~ ~V I ' , '\ ....." 1>">:>' ;;~GS ' V NORTIlVAU.~YRTJ,GE .~r---.., t":';-..!lo. -0109 c..o<#> ~ li~ I ~~..~~,. '" ~ - 15 ""=: n'''\G,!t'''(r-''.~r T_ ~tJGlEN J ., - ~~ ~ ~"~ "'" ~~ -lr1J r--.. Ai''"' BSl \{;;;:y::::::,,., :~:"m ,{:Ry ~ .' :,': NIGHTINGALE \; I 1J LlJJ J J~L ,r !II" IIIJ] J0~' ~',,\] J . '" "I ,. ':: _ ~1,' J I~ ":<.:. :--..' 'io- : mATES 2ND :0 ''': ~ TIll. .,", NIGHI1NGl\LE, 'T .',. , : ~....." ,,' "',~ .1\.: "C ~ ::O:::"::::::::O:O.:::::O'"~'::::':''' .",,, . ';:,,:::;:;:n,,::::""'::O': 1" : '-- :", '''<,';' 'G~ ." ',I Y<: A~ ..,., .1~ ' l J"""" " ~ \. >t.< ,^' - =TATF.S3RD nL : .J - " " '. 5] Yrlb-l-ATES ., "',' N1~,. ~'ci ""Y'TL~ /'\ , " ,... - ;1-$,>>i'1 ~~ f\ , ~r, L...;, 5rATES .. 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Capital Plan 2009 thru 2013 City of Andover, MN _._---~-. ------.----.---.--.--------- ----- - 0 Project # 11-43100-01 Project Name Intersection Upgrades Type Improvement Priority 1 - High Useful Life 25 Years Contact DPW I CiW Engineer Category Improvements Department Streets I Highways Description 2011 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd. Minor lane widening may be needed but turn lane construction would not be included in this project ($275,000). Justification I Intersection upgrades are necessaxy due to the increased development and demands on the transportation system, the need for safety improvements, and to comply with Anoka County Highway Department requirements. Expenditures 2009 2010 2011 2012 2013 Total Construction 275,000 275,000 Total 275,000 275,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Municipal State Aid Funds 275,000 275,000 Total 275,000 275,000 Operational Impact/Other 1 Improvements will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists~ 0 Wednesday, August 20. 2008 72 . ' G\ C I T Y 0 F ~ Capital Improvement Plan 6\.NDOVE~ Project Name: INTERSECTION UPGRADES " J ,.,".. . ,Z ..' ~/ ;', ~S" ,,~1i~I. .. ~.. . ,. ,;::Y';Wf2',,,,,,,,,,,,' 'f<;.'~~\)o -1( . ,< , ~~ ',:~;.;);.,:' "'-". ~ -,~~1\~~ _ '.:.. :,'.<= ~ ~I~ ~ :~~ ?:, ~~ - ,::.: ~1nGt.- 0i ---' y:: ..Lr- :t..t.-~ r-.;- ,^$'~I -;, - ~~I~R ~s'\~'\~s . ~ ~,i;;ECR1't;' ~ t? +~ ~ BOiW.,. RY R ,111-- -t.-S (~ ' f.".~ '. "~;:I , "~.;: . b='o- ,'", , COMM.PLAT 1 ~ : I . I.. F-=-: ............ ,.: . 1--: .',','" :- 0 , '\.. J -""1 IT ,," South Coon Creek Dr & Round lake Blvd (2011) , ,.. ,,' , "'0 . ..... . ... . ... . ". ; L.....- ' I---:- - , ,'- , , I ' , . ~;t' -' f ' , WOODUANnA,GO:LF~_ ' /1')- WANDERS" EE :, '.' ,L,.".,. 1 J , .l...L II~ B'Sld::"L__';;lh~,*''''~~'''''' /' :=j" ,.,,,-:; . KADLEC.2ND ADD 'JIlli mmoolg' ADD,' 1 , ..t'l~ ,... Y ,..----, .. 'Ai:,::,: '.. '.'. _lliii:';f," DO VILLAS ).1 - "~ r.- 1i4'![ II I I III __t u.~, ~,. y>, '- -JI IrtiE' 3EP ,.,. ~%> '\0 ;!~~, ' ~ ~ ~~ ~SEW:('W'~" ,~;:-j ;; """" ,,'., .. ',."". ' :~,.'. ,); .1 ,/ ADD',y...,'t !tell!,., x,~~ ... . /~:~'\:~~i' ,'. ;~i'L . ~,!ll. .1 G~ '" / /" ~ '~.~."': ";".",HtMf@'.,. '~~vX'.1* ~. , I ~ Location Map LEG. END W~E r-/N ~JfmJ!t: tJ ~ JC~ ..... Project Location s (~ " VfO':I . r-:--:5" _~ f-- .... ~n ~. ~ ,1' Q Lots/Parcels ;':1 ffi 3). ~ - r' ~ cdIWI ' l" III It'1;l~ ,~. ., l!IiiI Park 0 350 700 1,400 <<~ €' ;:~ ~. Water, . Ci~ ~~L7~ Feet ~M~~ ~~ ~ o City Limits 73 "- ..,.,.'J1'E. ),.-. '\ . Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 09-48100-01 Project Name Rehabilitation orWeIls Type Improvement Priority I - High Useful Life 7 Years Contact DPW I City Engineer Category Improvements Department Water Description I The motor, pump and column pipe are taken out for inspection and wom parts are replaced. The well is televised to determine the depth and condition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original depth if there is a substantial decrease in the depth. Justification I To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of water needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven (7) years. Well #3 is in line for this type of rehabilitation. This maintenance will also maximize the pumping rate of the well. Even though this is a peaking well and other issues are related to it, the maintenance is required to make sure the well works efficiently. Expenditures 2009 2010 2011 2012 2013 Total Improvement 50,000 50,000 55,000 60,000 65,000 280,000 Total 50,000 50,000 55,000 60,000 65,000 280,000 0 Funding SOurces 2009 2010 2011 2012 2013 Total Water Fund 50,000 50,000 55,000 60,000 65,000 280,000 Total 50,000 50,000 55,000 60,000 65,000 280,000 Operational Impact/Other I This would be done at such a time that it would not affect the demand needs of the system. Typically done late fall. 0 Wednesday, August 20, 2008 74 , Capital Plan 2009 thru 2013 o City of Andover, :MN Project # 09-48100-03 Project Name WTP Reclaim Tank Addition Type Improvement Priority I - High Useful Life 30 Years Contact DPW I City Engineer Category Improvements Department Water Description Add an additional 200,000 gallon reclaim tank and process piping to the water plant. Justification In order to maintain a certain level of operations and meet the demands of the water population, an additional 200,000 gallon reclaim tank is needed. Staffhas noticed that during the high peaking months of May through September, the water plant needs to backwash the filters on a daily basis. With the single reclaim tank now in operation, the daily operations will run into difficulty with backwashing filters during the peak times. As the population continues to increase, more demand is put on the system to function at a high rate of production. With an increase in tank size, the operations can continue without much interruption when backwashing the filters. Expenditures 2009 2010 2011 2012 2013 Total Improvement 930,000 930,000 Total 930,000 930,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Water Revenue Bonds 930,000 930,000 Total 930,000 930,000 Operational Impact/Other I With additional storage for bac1cwashing, the fIltering process can be done without shutting down certain wells in order to keep the fIlters from over loading. With an increase in reclaim tank capacity, the water plant fIlters would be able to operate continuously thus keeping the amount of water f1ltered at it's hililiest caoacity. 0 Wednesday, August 20, 2008 75 , Capital Plan 2009 thru 2013 City of Andover, MN ._----------......,.-----~ --,------ --- 0 Project # 11-48100-01 Project Name Construct Clearwell at WTP Type Improvement Priority I - High Useful Life 50 Years Contact DPW I City Engineer Category Improvements Department Water Description Construct a 2 million gallon clearwell adjacent to the water trea1ment plant. Justification In order to adequately supply treated water at an acceptable pressure tQthe entire distribution system ill Andover, atwo ID.iJ.lion gallon clearwell must be constructed near the water treatment plant. The existing 500,000 water tower in the southwest part of town would be demolished as part of this process. Construction of this clearwell and demolition of the existing 500,000 gallon tower would eliminate the low pressure zone currently in the southwest part oftown. . Expenditures 2009 2010 2011 2012 2013 Total Construction 2,665,900 2,665,900 Total 2,665,900 2,665,900 0 Funding Sources 2009 2010 2011 2012 2013 Total Water Revenue Bonds 2,665,900 2,665,900 Total 2,665,900 2,665,900 Operational Impact/Other I Additional maintenance and monitoring would be required of the Sewer and Water department. 0 Wednesday, August 20, 2008 76 . Capital Plan 2009 thru 2013 o City of Andover, :MN Project # 12-48100-01 Project Name Construct Well #10 Type Improvement Priority 1 - High Useful Life 25 Years Contact DPW I Cil;y Engineer Category Improvements Department Water Description Construct well # lOin Shadowbrook 2nd Addition on an existing city-owned lot to provide municipal water due to the increased demand. Justification As the City's population continues to grow, the demand for municipal water increases. Continuing to add wells to the City's water system is essential to meet the demand. Expenditures 2009 2010 2011 2012 2013 Total Improvement 181,000 181,000 Total 181,000 181,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Water Trunk Fund 181,000 181,000 Total 181,000 181,000 Operational Impact/Other I Increase energy and operating costs to the water system. 0 Wednesday, August 20, 2008 77 . Capital Improvement Plan Project Name: CONSTRUCT WELL NO. 10 (2012) . CONSTRUCT WATER TREATMENT PLANT (20130 " I ~ I I I N Location Map w.' LEGEND 0 Project Location s Q LotslParcels III Park ':%ih~' 0 175 350 700 Water , , Feet Right of Way 0 City Limits 78 . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-48100-02 Project Name Water Main along South Coon Creek Drive Type Improvement Priority I - High Useful Life 50 Years Contact DPW I City Engineer Category Improvements Department Water Description Install a 12" water main along South Coon Creek Drive from 145th Avenue to Crosstown Boulevard.. Justification ' Construction of a water main along South Coon Creek Drive will allow the existing water distribution system between the east and west sides of town to be looped.. The only existing connection between the two parts of town is along Bunker Lake Boulevard.. Looping of the system will allow treated water to be continuously supplied to all residents in town on the water system. It will also help alleviate the pressure variance that is experienced between the east and west sides of town. Coon Creek Boulevard is scheduled for reconstruction in 2012. It would be advantageous to construct the water main concurrently with the roadway reconstruction. Expenditures 2009 2010 2011 2012 2013 Total Improvement 500,000 500,000 Total 500,000 500,000 Fnnding Sources 2009 2010 2011 2012 2013 Total Water Trunk Fund 500,000 500,000 Total 500,000 500,000 Operational Impact/Other 1 Additional maintenance and flushing requirements for the water main system will result. Construction of this system would make management of the water distribution system for the City as a whole easier by eliminating the two pressure zones. 0 Wednesday, August 20, 2008 79 C2\ C 1 T Y 0 F ..... Capital Improvement Plan' . r\NJ)OVE~ Project Nam : WATER MAIN ALONG SOllTH COON CREEKBlVO WJJ_JHP'X' ' /, v "" At 71' ......, _;f,U,V,dL~' ,-", . "-"'". .':.",:,.x..:~<," , IJJ' " " J' fIT, I' \m I ' " I, ., r ., --=-- , .: "t:;:..:\. 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': ., ,~~ "~ ~,....Q, " \1 C"'~.i,:,..t:,JU,:",..,.,."..i ,,,..-1'" i-- ".' ,.REi OAI<~MAN ~,~ . ..;.... '- h...;. : iI! "", . \U " ' ~, ...~.:.~ !. lJ.i.~,', .1', t, ' '"mm,', ,.:r-.,..".. , ,'... J " I " '. . .... ~';;':;oa" .'. ,..,~,~ .'., ." , J1nnf!!lJN --,. '" ,....,..,.. "'" ''""'I; ".' . ,!NIAIifX ),,1- IJ",~~ ..;:~ '..'.....u .~' . ~', ~:','''',',''''' "-, rrs .,." , 'i'''''''-'''''''''' ,,'Y</,"';;" ~~7,"~~'. ".. Iff2/", ", .,"., . ~.,.t..'.',J~,' ,,:::cl -\ .):-)(: /'^.1.;;...;. ~~A~/..rf~'.. '". ,/,' ... ",.~ ~. .., I r 'I,,'/'~ /';;;,k.. T '~< """'. '~, ". ..', ," ",w..Q ',iY' , ," ',., ,!>>flIt ~,J)b" =.. ' ';'"..."""",.,;.>" ~~ .. ...., :f&<>r ,.it. . 'H~~Q<; . .. "., .' ,,' ,i .. .1 1',1 \!~T Tlu;'., .}~ "H ~~ .' ,~~, ';'~ .. " "-~,'"''~''''' ~ Location Map LEG END W~Rrl'L~ #!1: ,K .... project Location , r<R' " ~fuf ~ "~ ...,. Gin \.. ~~ ~ .~) Q LotslParcels ~f ~ ').. -; ~ . ~ I P1:l~ -.. ~ Park 0 650 1,300 2,600 ~ t ~~J' .lb~" ~Water' ' G~lI ~ ~ I~ ~I Right of Way ~ h;:: 'l>'1if!!. ~ o City Limits 80 '),.... \ . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-48100-03 ProjectName Demolish 500,000 Gallon Water Tower Type Improvement Priority I - High Useful Life Unassigned Contact DPW I City Engineer Category Improvements Department Water Description Demolish the existing 500,000 gallon water tower located on the west side of town. Justification . I The existing 500,000 gallon water tower will be demolished and replaced by a new two million gallon water tower so the City's water distribution system can be managed under one pressure zone, providing treated water to all residents on the system. Expenditures 2009 2010 2011 2012 2013 Total Improvement 190,000 190,000 Total 190,000 190,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Water Trunk Fund 190,000 190,000 Total 190,000 190,000 Operational Impact/Other I Maintenance of the existing water tower will no longer be required. 0 Wednesday, August 20, 2008 81 'r I Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 13-48100-01 Project Name Construct Water Treatment Plant #2 Type Improvement . Priority 1 - High Useful Life 30 Years Contact DPW I CiW Engineer Category Improvements Department Water Description Construct Water Treatment Plant No.2 in Shadowbrook Development Justification According to the Water Comprehensive Plan. the time table for the second water treatment facility will be needed at this time. The water treatment plant that went on line in October 2003 is nearing the designed maximum for the amount of water treated per day. By adding this plant in the Shadowbrook area, flows and pressures will also increase benefiting the entire system. This will also minimize the need to operate wells 2 and 3 that are having some quality issues. Expenditures 2009 2010 2011 2012 2013 Total Construction 8,000,000 8,000,000 Total 8,000,000 8,000,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Water Revenue Bonds 8,000,000 8,000,000 Total 8,000,000 8,000,000 Operational Impact/Other I There will be additional costs for operating, such as electricity, natural gas and chemicals. 0 Thursday, August 21,2008 82 . Capital Improveme~t Plan Project Name: CONSTRUCT WELL NO. 10 (2012) CONSTRUCT WATER TREATMENT PLANT (2013) , ii K , f I ~ " .1 ft ~ I ! 0 I l! , ~ I ~ ft , , N Location Map w.' LEGEND G1 Project Location s Q Lots/Parcels II :.:..:;;", Park ~ ,.'. 0 175 350 700 Water , , Right of Way Feet 0 City Limits 83 . 0 This page left blank intentionally. 0 0 84 . City of Andover, MN 0 Capital Plan 2009 thru 2013 DEPARTMENT SUMMARY Department 2009 2010 2011 2012 2013 Total Central Equipment 35,000 7,000 65,000 107,000 Community Center 7,000 7, 000 Elections 110,000 110,000 Engineering 30,000 30,000 Rre 225,000 360,000 565,000 609,000 340,000 2,099,000 Pari< & Rec - Operations 100,000 143,500 74,000 110,000 427,500 Planning & Zoning 25,000 25,000 Sanitary Sewer 65,000 357,000 422,000 Stann Sewer 30,000 150,000 180,000 Street Signs 15,000 15,000 Streets I Highways 390,000 215,000 605,000 Water 65,000 65,000 GRAND TOTAL 405,000 1,273,500 1,075,000 824,000 515,000 4,092,500 0 0 Wednesday, August 20, 2008 85 , . City of Andover, MN Capital Plan 0 .~- ----------~ 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Capital Projecls Levy 110,000 110,000 Central Equipment Fund 7,000 65,000 72,000 Community Center Operations 7,000 7,000 Equipment Bond 375,000. 1,038,500 639,000 824,000 450,000 3,326,500 Sanitary Sewer Fund 9,000 65,000 160,000 234,000 Sewer Trunk Fund 160,000 '160,000 Stann Sewer Fund 21,000 60,000 37,000 118,000 Water Fund 65,000 65,000 GRAND TOTAL 405,000 1,273,500 1,075,000 824,000 515,000 4,092,500 0 0 Wednesday, August 20, 2008 86 , . City of Andover, MN 0 Capital Plan 2009 thru 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total ICentral Equipment I Mobile Lifts 09-4880lHl1 1 35,000 35,000 Equipment Bond 35,000 35,000 Replacement - Hotsy Pressure Washer 11-4880lHl1 3 7,000 7,000 Central Equipment Fund 7,000 7,000 Replacement - Service Truck 13-48800-01 2 30,000 30,000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 13-48800-02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 35,000 7,000 65,000 107,000 ICommunity Center I Battery Pack Replacement - Zamboni 11-44000-01 2 7,000 7,000 Community Center Opetations 7,000 7,000 0 Community Center Total 7,000 7,000 IElections I Voting Equipment 10-41310-01 1 110,000 110,000 Capital Projects Levy 110,000 110,000 Elections Total 110,000 110,000 IEnWneerin~ I Replacement - Blazer #11 10-4160lHl1 2 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 30,000 30,000 IFire I Replacement - Fire Engine #11 09-42200-01 1 225,000 225,000 450,000 Equipment Bond 225,000 225,000 450,000 Replacement - Rre Chiefs Vehicle 10-4220lHl1 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Reswe #11 10-42200-02 2 50,000 50,000 Equipment Bond 50,000 50.000 Replacenient - Rre Marshall Vehicle 10-4220lHl3 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Ladder Truck #11 11-4220lHl1 1 500,000 500,000 1,000,000 Equipment Bond 500,000 500,000 1,000,000 o Replacement - Grass #31 11-42200-02 2 45,000 45,000 Wednesday, August 20, 2008 87 , r Department Project# Priority 2009 2010 2011 2012 2013 Total Equipment Bond 45,000 45,000 Water/lce rescue boat 11-4220lHl3 1 20,000 20,000 0 Equipment Bond 20,000 20,000 Replacement - Utility #4 12-4220lHl1 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 12-4220lHl2 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Grass #21 12-4220lHl3 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 13-4220lHl1 2 340,000 340,000 Equipment Bond 340,000 340,000 Fire Total 225,000 360,000 565,000 609,000 340,000 2,099,000 IPark & Rec - Operations I Trail Machine wI Snow Removal Equipment 09-45000-02 1 100,000 100,000 Equipment Bond 100,000 100,000 Replacement - Taro Groundsmaster, #559 10-4500lHl1 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - Large Capacity Lawnmower #580 10-4500lHl2 1 112,000 112,000 Equipment Bond 112,000 112,000 Zero tum mower 10-4500lHl3 1 8,500 8,500 Equipment Bond 8,500 8,500 Replacement - Trailer, T-554 11-4500lHl1 2 9,000 9,000 Equipment Bond 9,000 9,000 Replacement - One Ton Truck wI Plow, #599 11-45000-02 2 65,000 65,000 Equipment Bond 65,000 . 65,000 Replacement - One Ton Truck wI Plow #503 13-4500lHl1 2 65,000 65,000 0 Equipment Bond 65,000 65,000 Replacement - One Ton Crew Cab Pickup #502 13-45000-02 1 45,000 45,000 Equipment Bond 45,000 45,000 Park & Rec - Operations Total 100,000 143,500 74,000 110,000 427,500 IPlannin~ & Zonin~ I Replacement - Ford Taurus #15 10-4150lHl1 2 25,000 25,000 Equipment Bond 25,000 25,000 Planning & Zoning Total 25,000 25,000 ISanitary Sewer I Replacement - One Ton Truck wI Plow #90 10-48200-01 1 65,000 65,000 Sanitaly S_ Fund 65,000 65,000 New JetNac Truck 11-48200-03 1 357,000 357,000 Sanitaly S_ Fund 160,000 160,000 S-Tronk Fund 160,000 160,000 Stotm S- Fund 37,000 37,000 Sanitary Sewer Total 65,000 357,000 422,000 IStorm Sewer I Tratler Mounted Grout Plant 09-4830lHl2 1 30,000 30,000 Sanitaly Sewer Fund 9,000 9,000 Stotm S_ Fund 21,000 21'0000 Wednesday, August 20, 2008 88 . , Department Project# Priority 2009 2010 2011 2012 2013 Total o Replacement - Elgin Street Sweeper #169 10-4830lHl1 1 150,000 150,000 Equipment Bond 90,000 90,000 Stann Sewer Fund 60,000 60,000 Storm Sewer Total 30,000 150,000 180,000 IStreet Signs I ReIro-Reflectometer 09-4330lHl1 1 15,000 15,000 Equipment Bond 15,000 15,000 Street Signs Total 15,000 15,000 IStreets I Hi~hways , Replacement - Water Tanker #163 10-4310lHl1 2 100,000 100,000 Equipment Bond 100,000 100,000 Asphalt Paving Machine 10-43100-02 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - Dump Truck wI Snow Removal #197 10-43100-03 1 200,000 200,000 Equipment Bond 200,000 200,000 Replacement - Dump Truck wI Snow Removal #198 12-43100-01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - One Ton Truck wI Plow #132 12-43100-02 1 65,000 65,000 Equipment Bond 65,000 65,000 Streets I Highways Total 390,000 215,000 605,000 IWater ~ o Replacement - One Ton Truck wI Plow #105 11-4810lHl2 1 65,000 65,000 Water Fund 65,000 65,000 Water Total 65,000 65,000 GRAND TOTAL 405,000 1,273,500 1,075,000 824,000 515,000 4,092,500 0 Wednesday, August 20, 2008 89 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 09-48800-01 Project Name Mobile Lifts Type Equipment Priority 1 - High Useful Life 15 Years Contact DPW I City Engineer Category Equipment Department Central Equipment Description Mobile lifts used for lifting vehicles during service, inspections and repairs. Justification The existing stationary lifts cannot lift the large plow tmcks and fire tmcks for service, inspections, and repairs. The mobile lifts can also be tucked away when not in use. Expenditures 2009 2010 2011 2012 2013 Total Equipment 35,000 35,000 Total 35,000 35,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 35,000 35,000 Total 35,000 35,000 Operational Impact/Other 1 Mobile lifts will provide a more efficient process to service City vehicles by allowing large fire tmcks and plow tmcks to be lifted, in addition to, mowers and other maintenance equipment. 0 Thursday, August 21,2008 90 . . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-48800-01 Project Name Replacement - Hotsy Pressure Washer Type Equipment Priority 3 - Low Useful Life 10 Years Contact DPW I City Engineer Category Facility Management Department Central Equipment Description I New stationary pressure washer fueled by natural gas. I Justification. . I A new washer would operate more efficiently and save time and money by having fewer break downs. The new washer would run on natural gas rather than on kerosene. Expenditures 2009 2010 2011 2012 2013 Total Equipment 7,000 7,000 Total 7,000 7,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Central Equipment Fund 7,000 7,000 Total 7,000 7,000 Operational Impact/Other I Less break downs, saving time and money. Not having to send people out to buy fuel for it would also save money. Harder to get parts for. 0 Thursday, August 21, 2008 91 , . Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 13-48800-01 Project Name Replacement - Service Truck Type Equipment Priority 2 - Medium Useful Life 10 Years Contact DPW I City Engineer Category StreetslHighways Department Central Equipment Description Replace Unit #371, a 2001 810 Ext Cab 4x4 truck with 52,000 miles. This truck averages about 7,000 miles a year and by 2013 it will have approximately 80,000 miles. The new truck would be a crew cab and also have a tailgate lift. Justification To assist mechanics with jobs. outside the shop such as parts.runs, schooling, vehicle repair and moving equipment around. a larger and roomier vehicle is needed. The current vehicle would make a good intern or spare vehicle or kept as a runner/drop truck. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 30,000 30,000 Total 30,000 30,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Central Equipment Fund 30,000 30,000 Total 30,000 30,000 Operational Impact/Other I A bigger vehicle would increase operating costs - fuel and maintenance. 0 . Thursday, August 21, 2008 92 , . Capital Plan 2009 thru 2013 o City of Andover, MN ------- Project # 13-48800-02 Project Name Replacement - Floor Sweeper Type Equipment Priority 3 - Low Useful Life 15 Years Contact DPW I City Engineer Category Facility Management Department Central Equipment Description Replace Unit #324, a 1991 Floor Sweeper/Scrubber. With the addition of new buildings in the future, it will be more economic~ to purchase a new unit that is faster and more efficient Justification The floors are not cleaned as often as they should be because the current sweeper's washing and vacuum systems are worn out and parts are getting harder to fmd. The sweeper works well outside because we only use the broom portion of the machine. The present machine works well for the area that we now have but if we expand the area, we will need to be able to clean the area faster and do it more efficiently. Expenditures 2009 2010 2011 2012 2013 Total Equipment 35,000 35,000 Total 35,000 35,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Central Equipment Fund 35,000 35,000 Total 35,000 35,000 Operational Impact/Other I A new machine would have less maintenance issues even with using it more often. . 0 Thursday, August 21,2008 93 , , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 1144000-01 Project Name Battery Pack Replacement - Zamboni Type Equipment Priority 2 - Medium Useful Life 7 Years Contact Comm Ctr Manager Category Facility Management Department Community Center Description I Replacement Battery Pack for the Electric Zamboni. Justification I The battery pack that drives .the Zamboni should to be replaced every 5-7 years. Over time, the batteries will hold less and less of a charge and eventually have to be replaced. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 7,000 7,000 Total 7,000 7,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Community Center Operations 7,000 7,000 , Total 7,000 7,000 OperationallmpactlOther I The Zamboni is a necessary part of the operations of the ice arena, and without it we would not be able to keep the facility open. The hope is that with the preventative maintenance program that is in place, we can achieve the maximum amount of time available on the battery pack before it has to be reolaced. 0 Thursday, August 21,2008 94 . . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 10-41310-01 Project Name Voting Equipment Type Equipment Priority 1 - High Useful Life 15 Years Contact City Clerk Category Equipment Department Elections Description I New electronic voting equipment for 10 precincts. Justification I A Federal mandate to comply with HA VA - Help America Vote Act The current equipment is non-compliant Expenditures 2009 2010 2011 2012 2013 Total Equipment 110,0"00 110,000 Total 110,000 110,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Capital Projects Levy 110,000 110,000 Total 110,000 110,000 Operational Impact/Other I Continued storage and maintenance of all the equipment 0 Thursday, August 21,2008 95 , . Capital Plan 2009 thru 2013 City of Andover, :MN 0 Project # 10-41600-01 Project Name Replacement - Blazer #11 Type Equipment Priority 2 - Medimn Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Engineering Description Replace Unit #11, a 1995 810 Blazer with 65,000 mile~. The Engineering Department puts about 5,000 miles per year on this vehicle, and after 14 years, it will have approximately 75,000 miles on it This unit could make a good intern vehicle or spare vehicle ifneeded. Justification I This vehicle is an Engineering Tech inspection vehicle and needs to be available for inspections and surveying. Expenditures 2009 2010 2011 2012 2013 Total Equipment 30,000 30,000 Total 30,000 30,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 30,000 30,000 Total 30,000 30,000 I 0pami0naI Impacl!Othor I I Lower maintenance costs and downtime. 0 Thursday. August 21, 2008 96 . , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-42200-01 Project Name Replacement - Fire Engine #11 Type Equipment Priority I - High Useful Life 20 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4882, a 1991 Pierce Lance pumper truck with 25,900 miles. The expected life span of this vehicle is between 20 and 25 years. The truck is starting to have higher and higher maintenance costs and should be replaced within the next three to five years. This will make for an ideal back up pumper as is required by the LS.o. if the city can afford to keep this vehicle. We would look to sell the existing back up pumper #12 currently located at station # 1. Justification The current engine is working fine but is starting to have more day to day repairs. As with any vehicle that is 16 years old, some parts can be harder to find and take longer to receive for needed repairs. The fire department can not afford to have vehicles down for extended periods of time. IT would be appropriate to start the replacement of a number of vehicles that were originally purchased in 1990/91. The intent is to replace those vehicles purchased in 1990 over an appropriate period of time and in a priority order so that the vehicles do not get to be a maintenance Burdon and are still able to be used as first response emergency vehicles. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 225,000 225,000 450,000 Total 225,000 225,000 450,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 225,000 225,000 450,000 Total 225,000 225,000 450,000 Operational Impact/Other I The new technology will allow firefighters to respond and conduct fire suppression activities, rescue operations, and other required activities in a safer and more efficient manner. The maintenance costs can be lowered as well. Some of the new technology items include increasing the capability to transport more firefighters to the scene, internal plumbed foam suppressant system, climate controlled cab can be used for :firefighter rehabilitation, much better visibility when driving to emergencies, better maneuverability, and new designs make it much easier to enter and exit the cab area. In addition the new emergency lighting standards will make it easier to see the truck while responding and also while parked at the scene. 0 Thursday, August 21, 2008 97 , , Capital Plan 2009 thru 2013 City of Andover, :MN 0 Project # 10-42200-01 Project Name Replacement -Fire Chief's Vehicle Type Equipment Priority 2 - Medium Useful Life 10 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4806, a 2002 Chevrolet Tahoe with 58,100 miles and is used by the Fire Chief. Justification I In order to .keepthe.first line emergency responding vehicles in the proper operating conditions, it is important to replace equipment when needed, The current vehicle has worked very well and should be evaluated for repair history and maintenance costs as the replacement date gets closer. The annual mileage put on this vehicle is approximately 10,000. The vehicle is still in good shape and should be evaluated for replacement as scheduled. Expenditures . 2009 2010 2011 2012 2013 Total Equipment 45,000 45,000 Total 45,000 45,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Operational Impact/Other I The Chiefs vehicle is used by the Chief to respond to emergency incidents. The vehicle has to be in good shape and able to provide safe and protective transportation when responding to all types of incidents. The vehicle also carries all of the Chiefs protective gear and equipment needed to help conduct fire investigations. The Chief regularly uses the vehicle to conduct interviews while on the scene with property owners and also uses the truck to provide a place for fire victims to sit out of the elements while they are waiting for relatives or the Red Cross to respond to the scene. 0 Thursday,August21,2008 98 . . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 10-42200-02 Project Name Replacement - Rescue #11 Type Equipment Priority 2 - Medium Useful Life 15 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4899, a 1997 GMC truck with 15,165 miles. This truck is used as the primary response vehicle to all medical incidents for station # 1. This truck responds to about 300 caIIs per year and is the busiest vehicle in use by the fife department other than the Chiefs and Fire Marshal's vehicles. Justification . The current truck has very little maintenance issues as on008. Because this is the primary vehicle used to respond to medical calls for station #1 it is very important to keep this vehicle in top condition and always available to respond. The anticipated life span is 15 years and may be able to be extended if the maintenance costs stay in line. It would be a benefit to Station # 1 if the new vehicle would be purchased with a four door cab rather than the current extended cab so that additional firefighters could respond to major medical incidents. Expenditures 2009 2010 2011 2012 2013 Total Equipment 50,000 50,000 Total 50,000 50,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 50,000 50,000 Total 50,000 50,000 OperationallmpactlOther I If the replacement vehicle is a four door cab, station #1 firefighters could respond with only one vehicle to major incidents such as a heart attack, and would not have to take two vehicles to the scene in order to get the appropriate staffing there. The replacement vehicle will also respond to vehicle crash scenes with additional equipment needed that could be stored on this truck. 0 Thursday, August 21,2008 99 , . Capital Plan 2009 thru 2013 City of Andover, MN ---0 ---.- Project # 10-42200-03 Project Name Replacemen~ - Fire Marshall Vehicle Type Equipment Priority 2 - Medimn Useful Life 10 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4801, a 1997 810 Blazer with over 60,000 miles and used by the Fire Marshall. Justification The Fire Marshall's vehicle is anticipated to have approximately 70,000 miles on it by the year 2Ql 0, and the ability to respond to an emergency with a dependable vehicle needs to be considered. There have been more maintenance issues with this vehicle, and although most have been minor, the occurrences are increasing and the costs will also start to increase as the vehicle gets older. Expenditures 2009 2010 2011 2012 2013 Total Vehides 40,000 40,000 Total 40,000 40,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 40,000 40,000 Total 40,000 40,000 Operational Impact/Other The new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the incident including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. This vehicle is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire department needs to have a ve d ndable vehicle to rform all of the functions listed. 0 Thursday, August 21,2008 100 , . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-42200-01 Project Name Replacement - Ladder Truck #11 Type Equipment Priority 1 - High Useful Life 20 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4885, a 1991 Pierce 75' ladder truck with 17,250 miles. The new ladder truck would be a 100 foot aerial platform, which includes a bucket at the end of the ladder for firefighter safety. The 100 foot reach will allow for the fire department to perform rescue and suppression activities in buildings that we can not currently reach. Justification The city is required by the I.S.O. to have this type of vehicle available for use because of the building heights allowed in Andover. The new platform style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new vehicles have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that could be very costly or dangerous.. The newer buildings in Andover are getting taller with more green space between the building and a hard surface making it much more difficult to reach some of them because of the height restrictions of the current ladder truck. Expenditures 2009 2010 2011 2012 2013 Total Equipment 500,000 500,000 1,000,000 Total 500,000 500,000 1,000,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 500,000 500,000 1,000,000 Total 500,000 500,000 1,000,000 Operational Impact/Other The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow firefighters to perform the most dangerous of activities as required from time to time, and know that they have the right piece of eqnipment to do the job. The larger and taller buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many major repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The new bucket style of truck will also be much safer conditions for firefighters performing suppression activities. The new ladder truck can be equipped to have pre-plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly increase site visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the ground to pick it up. The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when needed. The bucket design will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for very large types of fireS. The over head visibili at the scene will also hel the incident commander make vital decisions re ardin the tactics and strate ies to be used. 0 Thursday, August 21,2008 101 , . Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 11-42200-02 Project Name Replacement - Grass #31 Type Equipment Priority 2 - Medium Useful Life 20 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4893, a 1991 Ford 4x4 grass vehicle with 21,670 miles. This also has been used as medical response truck for station #3. Now that the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary purpose and will allow for new wildfire technologies to be put on the truck. Justification The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an ex:tt:nded life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2009 2010 2011 2012 2013 Total Equipment 45,000 45,000 Total 45,000 45,000 0 Fuuding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Operational Impact/Other The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less ex ive but et orm much better when usin the off road functions and features. 0 Thursday, August 21,2008 102 . , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-42200-03 Project Name WaterlIce rescue boat Type Equipment Priority 1 - High Useful Life 15 Years Contact Fire Chief . Category Equipment Department Fire Description A small boat designed and built to perform water and ice rescues. Justification I Andover does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specific types of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and perform . recovery work. Expenditures 2009 2010 2011 2012 2013 Total Equipment 20,000 20,000 Total 20,000 20,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 20,000 20,000 Total 20,000 20,000 Operational Impact/Other I Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to the victim is not very safe or recommended if we can avoid it The boat will helD get the rescuer and victim out of the situation faster and safer. 0 Thursday, August 21,2008 103 . Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 12-42200-01 Project Name Replacement - Utility #4 Type Equipment Priority 2 - Medium Useful Life 15 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4804, a 2000 GMC Sonoma ext. cab 4x4 smaIl utility pick up with 21,000 miles. This truck is used as a station response vehicle by the Officers assigned to each station. The f"1re .department has three of these vehicles and each are fully equipped to be first responder vehicles to all types of incidents that the fire department will respond to. Justification The utility vehicles are used by Fire Department Officers to respond.directly to the scene of the incident so that they. caD evaluate for.additional equipment needed and also render immediate f"1I'St aid and care to those who need it The first responding vehicles are usually on the scene within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer response by other vehicles and helps all others prepare for the incident as the f"1I'St fire officer has already informed incoming trucks what is going on. Expenditures 2009 2010 2011 2012 2013 Total Vehides 32,000 32,000 Total 32,000 32,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 OperationallmpactlOther With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for size up and planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that he or she can be better re ared to oversee fire su ression activities. 0 Thursday, August 21,2008 104 . \ Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-42200-02 Project Name Replacement - Utility #5 Type Equipment Priority 2 - Medium Useful Life 15 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4805, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 22,600 miles. This truck is used as a station response vehicle by the Officers assigned to each station. The fire department has three of these vehicles and each are fully equipped to be frrst responder vehicles to all types of incidents that the fire department will respond to. Justification The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional equipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going on. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 32,000 32,000 0 Total 32,000 32,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Operational Impact/Other 1 With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for size up and planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that he or she can be better prepared to oversee fire sunnression activities. 0 Thursday, August 21, 2008 105 , . Capital Plan 2009 thru 2013 City of Andover, MN 0 .. ... Project # 12-42200-03 Project Name Replacement - Grass #21 Type Equipment Priority 2 - Medium Useful Life 20 YearS Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4892, a 1991 Ford 4x4 grass vehicle with 21,000 miles This has also been used as a medical response unit for Station #2. Now that the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary purpose and will allow for new wildIrre technologies to be put on the truck. Justification The fire department has now purchased new vehicles for rescue calls only. and this will.allQw for the .IleW grass trucks to havelllJ. extended life expectancy. The current grass vehicles have worked very hard responding to both wildIrre and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass frres and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 45,000 45,000 Total 45,000 45,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Operational Impact/Other The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The graSs vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less ex ive but et rform much better when usin the offroad functions and features. 0 Thursday, August 21,2008 106 . \ Capital Plan 2009 thru 2013 o City of Andover, MN Project # 13-42200-01 Project Name Replacement - Tanker #11 . Type Equipment Priority 2 - Medimn Useful Life 20 Years Contact Fire Chief Category Equipment Department Fire Description Replace Unit #4889, a 1991 International tanker with 8,300 miles and about 900 engine hours. Justification This vehicle will be 22 years old in 2013. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires including wildfires, where the offroad capabilities have proven to be very valuable. There have been no significant problems with this vehicle and the replacement need has to be re-evaluated in 2013 but it is very important that we keep this vehicle current and up to date with the latest firefighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one person to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make operating the truck with only one person a reality. The current manually-operated pump has many drawbacks and limitations due to the need for more than one erson to 0 rate efficientl and safel . Expenditures 2009 2010 2011 2012 2013 Total Vehicles 340,000 340,000 0 Total 340,000 340,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 340,000 340,000 Total 340,000 340,000 Operational Impact/Other I The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the first half of the lifespan of the vehicle. The newer vehicle will also be expected to last longer because of the updates in the manufacturing process. The newer styles and metal fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from chutes installed on both sides and from the rear of the truck. Currently water can be discharged only from a large rear outlet or with the manual pump system installed at the back of the truck. 0 Thursday, August 21, 2008 107 . Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 09-45000-02 Project Name Trail Machine wI Snow Removal Equipment Type Equipment Priority 1 - High Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Park & Rec - Operations Description Trail machine is used in cleaning the trails system and the city sidewalks through out the city all year long. Justification The present machine is just too small fa!:' clearing the traiIsthat are ne"t to the roads in the winter tim,e... The cl1ITent mac:hine is tolight and doesn't have the traction or power to push through the snow and ice. Expenditures 2009 2010 2011 2012 2013 Total Equipment 100,000 100,000 Total 100,000 100,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 100,000 100,000 Total 100,000 100,000 OperationallmpactlOther I Get the job done faster, safer and more efficient. Additions to the fleet will increase maintenance and operating costs. 0 Thursday, August 21, 2008 108 . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 10-45000-01 Project Name Replacement - Toro Groundsmaster, #559 Type Equipment Priority 1 - High Useful Life JO Years Contact DPW I City Engineer Category Equipment Department Park & Rec - Operations Description Replace Unit #559, a 1999 Toro Groundsmaster 328 with 1,839 hours. Justification This unit is run year round and averages about 300 hours a year. With additional parks being added each year, the average number of operational hours that each machine puts on will increase. Expenditures 2009 2010 2011 2012 2013 Total Equipment 23,000 23,000 Total 23,000 23,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 23,000 23,000 Total 23,000 23,000 Operational Impact/Other I Higher maintenance cost, possibly more break downs and lower trade-in value. 0 Thursday, August 21,2008 109 , Capital Plan 2009 thru 2013 City of Andover, MN 0 . Project # 10-45000-02 Project Name Replacement - Large Capacity Lawnmower #580 Type Equipment Priority 1 - High Useful Life 10 Years Contact DPW I Ci1y Engineer Category Equipment Department Park: & Rec - Operations Description Replace Unit #580, a 1999 Toro 580 large capacity mower with 2,444 hours. This machine is averaging 200 - 300 hours per year and by 2010 it will have approximately 3,000 hours. Justification Maintenance costs are starting to accumulate and it should be traded in while it still has some value.. Maintenance costs rose $3.58 per hour over the previous year. Expenditures 2009 2010 2011 2012 2013 Total Equipment 112,000 112,000 Total 112,000 112,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 112,000 112,000 Total 112,000 112,000 Operational Impact/Other I Higher maintenance cost, possibly more break downs and lower trade-in value. 0 Thursday, August 21,2008 110 , , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 10-45000-03 Project Name Zero turn mower Type Equipment Priority I - High Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Parle & Rec - Operations Description 1 Purchase an additional zero turn mower. . Justification 1 A zero turn mower is more efficient when mowing around the buildings, trees and other obstacles that are found in the city parks and campus grounds. This would also extend the life of the current Toro mowers. Expenditures 2009 2010 2011 2012 2013 Total Equipment 8,500 8,500 Total 8,500 8,500 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 8,500 8,500 Total 8,500 8,500 Operational Impact/Other 1 The zero turn mowers are faster to operate around buildings and trees thus saving time and money by being more productive. The zero turn mower is about 1/3 the cost of a Toro Groundsmaster. 0 Thursday, August 21, 2008 111 t Capital Plan 2009 thru 2013 City of Andover, MN 0 -'--------. Project # 11-45000-01 Project Name Replacement - Trailer, T -554 Type Equipment Priority 2 - Mediwn Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Park & Rec - Opemtions Description Replace Unit #T -554 , a tandem axle trailer with GVW rating of 10,000 - 12,000 lbs. It was recently sand blasted and repainted top to bottom extending its useful life a few more years. Justification This is the main trailer for the Parks Department. It was the firs1 and only trailer that was designed for haulingmovvers and ithas worked out great. Expenditures 2009 2010 2011 2012 2013 Total Equipment 9,000 9,000 Total 9,000 9,000 0 Funding Sources 2009 2010 2011 2012 2013 . Total Equipment Bond 9,000 9,000 Total 9,000 9,000 Operational Impact/Other I More parks can only mean moving more equipment to them. 0 Thursday, August 21,2008 112 , l Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-45000-02 Project Name Replacement - One Ton Truck wI Plow, #599 Type Equipment Priority 2 - Mediwn Useful Life ]0 Years Contact DPW I Ci1;y Engineer Category Equipment Department Parle & Rec - Operations Description Replace Unit # 599, a 2000 F450 I-ton with 43,750 miles. These trucks are on the move all year and average about 5,000 miles per year. Justification 1bis truck is used everyday; hauling material, equipment, people and alSo plowing snow in the winter. The plowing of snow puts a lot of wear and tear on the engine, transmission and other drive line components. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 65,000 65,000 Total 65,000 65,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Operational Impact/Other 1 Being that this is a front line unit, we need to know that we can count on it everyday. Cost to operate it have only gone up $.04 per mile last year but those costs will continue to rise in the coming years. With preventative maintenance, we might be able to extend its usefu1life. 0 Thursday, August 21,2008 113 ( , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 13-45000-01 Project Name Replacement - One Ton Truck wI Plow #503 Type Equipment Priority 2 - Medium Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Park & Rec - Operations Description Replace Unit #503, a 2001 Ford F-450 dump truck with a 9' Fisher snow plow with 53,800 miles on it. Justification This unit will be. 12. years old and should have approximately 70,000 miles on it.. The maintenance cost will be monitored to determine when this vehicle should be replaced. Expenditures 2009 2010 2011 2012 2013 Total Equipment 65,000 65,000 Total 65,000 65,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 OperationallmpactlOther I Less cost per mile to operate and less break downs. 0 Thursday, August 21,2008 114 , I Capital Plan 2009 thru 2013 . 0 City of Andover, MN Project # 13-45000-02 Project Name Replacement - One Ton Crew Cab Pickup #S02 Type Equipment Priority I - High Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Park & Rec - Operations Description Replace Unit #502, a 2002 F350 crew cab pickup with 45,000 miles on it. Justification This truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part-time help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew and all their equipment is an ideal situation. . Expenditures 2009 2010 2011 2012 2013 Total EquiPment 45,000 45,000 Total 45,000 45,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Operational Impact/Other I Less cost per mile to operate and fewer break downs. Operating Budget Impact 2009 2010 2011 2012 2013 Total Maintenance 45,000 45,000 Total 45,000 45,000 0 Thursday, August 21,2008 115 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 10-41500-01 Project Name Replacement - Ford Taurus #15 Type Equipment Priority 2 - Medium Useful Life 10 Years Contact Comm. Dev. Director Category Equipment Department Planning & Zoning Description Replace Unit #15, a 1995 Taurus with 70,400 miles. This unit averages 3,000 to 5,000 miles a year. Justification By 2010, this vehicle will have. 76,000 miles on it This vehicle could be used as an intern vehicle ()J,:for city elDployeesattending seminars/training. Expenditures 2009 2010 2011 2012 2013 Total Equipment 25,000 25,000 Total 25,000 25,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond. 25,000 25,000 Total 25,000 25,000 Operational Impact/Other I A new vehicle will decrease maintenance costs and improve productivity. This car could be kept and used for interns and possibly replace one of the old blazers that has 168,000 miles on it. The Central Equipment Department would like to recommend looking at an alternative fuel vehiclelhvbrid. 0 Thursday, August 21, 2008 116 1 1 Capital Plan 2009 thru 2013 o City of Andover, MN Project # 10-48200-01 Project Name Replacement - One Ton Truck wI Plow #90 Type Equipment Priority 1 - High Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Sanitary Sewer Description . Replace Unit #90, a 1997 Dodge W250 with snow removal equipment and 60,000 miles. Justification lbis truck will be monitored over the next couple of years to determine the appropriate time for replacement. It will be replaced with a one ton truck and modem snow removal equipment to make snow removal faster and more efficient. Expenditures 2009 2010 2011 2012 2013 Total Equipment 65,000 65,000 Total 65,000 65,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Sanitary Sewer Fund 65,000 65,000 Total 65,000 65,000 Operational Impact/Other I The new truck will have decreased maintenance issues and the modem snow equipment will make snow removal faster and more efficient. 0 Thursday, August 21,2008 117 ( , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 11-48200-03 Project Name New JetIVac Truck Type Equipment Priority 1 - High Useful Life 15-20 Years CODtact DPW I City Engineer Category Equipment DepartmeDt Sanitary Sewer Description The new vehicle is a combinationjetlvac unit, Model 2115 Positive Displacement Unit (pD Unit) used for cleaning sanitary and storm sewers. This unit will carry up to 2000. gallons of water and 600 feet of jetting hose. Justification Approximately. 13. miles or 15% of the sanitary . sewer system.is trunk mains.with diameters of 12'.'_ 36".. These. trunk mains are flowing near capacity in some areas at the present time. By removing the sedimentation in these pipes the flow line will drop giving more room for additional flows. In turn this could put on hold the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without having to enter properties. Also with two trucks in operation more of the storm and sanitary sewer systems could be maintained to meet goals as set up in the NPDES program. At the present time most of the departments efforts are geared towards the storm sewer system because of the many failures and neglect that has taken place in the past There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems. The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained during the winter months when conditions are less than favorable. Expenditures 2009 2010 2011 2012 2013 Total 0 Equipment 357,000 357,000 Total 357,000 357,000 Funding Sources 2009 2010 2011 2012 2013 Total Sanitary Sewer Fund 160,000 160,000 Sewer Trunk Fund 160,000 160,000 stonn Sewer Fund 37,000 37,000 Total 357,000 357,000 Operational Impact/Other This truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be done with the machine currently being used. This type of V AC truck vyill allow the operators to clean more of the system without having to stop because the truck cannot handle the flows. It would save time by not having to plug mains and risk: backups into basements because of some unforeseen difficulty. 0 Thursday, August 21, 2008 118 l l Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-48300-02 Project Name Trailer Mounted Grout Plant Type Equipment Priority 1 - High Useful Life 15-20 Years Contact DPW I City Engineer Category Utilities Department Storm Sewer Description I This trailer mounted grout plant is a concrete spray patcher that is capable of spraying concrete on the insides of manhole structures to seal holes or other types of openings with high pressure concrete to eliminate or slow the problems of infiltration. Justification I Over the past few years, utility crews have been kept very busy with the repair of manholes where the problem of infiltration is occuring. Not only does the structure need to be repaired but the street as well. When infiltration occurs, the material under the road surface and curb is washed into the storm sewer leaving a void under the roadway. The road surface and curb needs to be removed and re-done to meet the road standards. This would also be used for the repair of sanitary sewer manholes where the adjustment rings are failing. Expenditures 2009 2010 2011 2012 2013 Total Equipment 30,000 30,000 Total 30,000 30,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Sanitary Sewer Fund 9,000 9,000 Storm Sewer Fund 21,000 21,000 Total 30,000 30,000 Operational Impact/Other I With the addition of this equipment, the labor of doing repairs will be cut in half and it will be used as preventative maintenance. Structures throughout the city, both storm and sanitary sewers, will be spray-lined to help prevent the failure of the structures and road surfaces. 0 Thursday, August 21,2008 119 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 10-48300-01 Project Name Replacement - Elgin Street Sweeper #169 Type Equipment Priority 1 - High Useful Life 10 Years Contact DPW I Cily Engineer Category Equipment Department Storm Sewer Description Replace Unit #169, a 2000 Elgin sweeper with approximately 3,427 hours. Justification The maintenance cost of this machine has risen $0.77 per hour intbf: 111st Yf:aralone. Maintenance costs continue to . rise811d it will need to be monitored as to the timing of replacement. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 150,000 150,000 Total 150,000 150,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 90,000 90,000 Storm Sewer Fund 60,000 60,000 Total 150,000 150,000 Operational Impact/Other I We will need to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and a half a year. 0 Thursday, August 21, 2008 120 , , Capital Plan 2009 thru 2013 o City of Andover, MN Project # 09-43300-01 Project Name Retro-Reflectometer Type Equipment Priority 1 - High Useful Life 15-20 Years Contact DPW I City Engineer Category StreetslHighways Department Street Signs Description Retro-Reflectometer is a hand held device that measures the retro-reflectivity of street signs. Justification In Decemebr of2007, the FHW A set final regulations on maintaining retro-reflectivity standards for traffic signs. The City must put in place a program to ensure compliance by 2012. By 2017, all signs must meet the retro-reflectivity minimum standards. This will take several years to complete. This equipment is hand held and will be used in the field by the City's sign personnel. Expenditures 2009 2010 2011 2012 2013 Total Equipment 15,000 15,000 Total 15,000 15,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 15,000 15,000 Total 15,000 15,000 I OpmtionallmpactlOOer I I 0 Thursday, August 21, 2008 121 , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 10-43100-01 Project Name Replacement - Water Tanker #163 Type Equipment Priority 2 - Medimn Useful Life IS Years Contact DPW I C~ Engineer Category Equipment Department Streets I Highways Description Replace Unit # 163, a 1986 water tanker with 65,200 miles. Justification The old tanker was partially refurbished a few years ago because the floor and tank had rusted out A new water truck would handle the job tasks - better and more efficiently. Arecently purchased water tanker with its cab over design and short turning radius has been a great asset to the public works staff. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 100,000 100,000 Total 100,000 100,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 100,000 100,000 Total 100,000 100,000 Operational Impact/Other I The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the public works staff. 0 Thursday, August 21,2008 122 . , Capital Plan 2009 thru 2013 o City of Andover, :MN Project # 10-43100-02 Project Name Asphalt Paving Machine Type Equipment Priority I - High Useful Life 20 Years Contact. DPW I City Engineer Category Equipment Department Streets I Highways Description Asphalt paving machine used for overlay and trails. The City currently does not own a paver which we have an increasing need for due to the deterioration of city meets. Justification Due to increasing repairs to city s1reets, the city has a need to own a paver. It could also be used for trails. Expenditures 2009 2010 2011 2012 2013 Total Equipment 90,000 90,000 Total 90,000 90,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 90,000 90,000 Total 90,000 90,000 Operational Impact/Other I Not having to rent one, being able to use it when it fits in to our time schedule rather than having to see when one is available to rent. Share cost with another city is an option. 0 Thursday, August 21, 2008 123 , I j Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 10-43100-03 Project Name Replacement - Dump Truck wI Snow Removal #197 Type Equipment Priority 1 - High Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Streets I Highways Description Replace unit #197, a 1996 LT9000 tandem axle dump truck and snow removal equipment with 60,400 miles on it Justification This is one of the remaining few units with a manual transmission in it. It's difficult and tiring to operate the snow removal equipment and change gears at the same time. Less operations in the cab will keep the driver alert for longer periods of time during those long snow removal days and nights. Expenditures 2009 2010 2011 2012 2013 Total Equipment 200,000 200,000 Total 200,000 200,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 200,000 200,000 Total 200,000 200,000 OperationallmpactlOther I Changing to an automatic transmission and newer snowplow controls will give us more attentive and less fatigued drivers after many hours of service. 0 Thursday, August 21,2008 124 < l . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 12-43100-01 Project Name Replacement - Dump Truck wI Snow Removal #198 Type Equipment Priority ] - High Useful Life ]0 Years Contact DPW I City Engineer Category Equipment Department Streets I Highways Description Rep]ace unit #198, a 2000 dump truck with front mounted snow removal equipment with almost 26,500 miles on it. We estimate that by 2012 this truck will have around 50,000 miles on it. Justification This truck will be 12 years old and will be getting close to the end of its life cycle. It will be re-evaluated each year to determine when to replace it. Expenditures 2009 2010 2011 2012 2013 Total Equipment 150,000 150,000 Total 150,000 150,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 Operational Impact/Other I Less cost per mile to operate and better use of snow plow equipment. 0 Thursday, August 21,2008 125 ; J , Capital Plan 2009 thru 2013 City of Andover, MN 0 Project # 12-43100-02 Project Name Replacement - One Ton Truck wI Plow #132 Type Equipment Priority 1 - High Useful Life 10 Years Coutact DPW I City Engineer Category Equipment Department Streets I Highways Description Replace unit #132, a 2001 Ford F-450 dump truck with a 9 foot Fisher snow plow with 69,000 miles on it. This unit plows cul-de-sacs and hauls equipment and materials through out the year. Justification This truck will be 11 years old by then and will have 100,000 miles on it Currently it has 69,000 miles on it and cost per mile to operate willmost likely be on the rise. It will be .re-evaluated each year to determine when to replace it Expenditures 2009 2010 2011 2012 2013 Total Equipment 65,000 65,000 Total 65,000 65,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Operational Impact/Other I Less cost per mile to operate but it might work out as a good summer time vehicle. Operating Budget Impact 2009 2010 2011 2012 2013 Total Maintenance 58,000 58,000 Total 58,000 58,000 0 Thursday, August 21,2008 126 ~ . I . Capital Plan 2009 thru 2013 o City of Andover, MN Project # 11-48100-02 Project Name Replacement - One Ton Truck wI Plow #105 Type Equipment Priority I - High Useful Life 10 Years Contact DPW I City Engineer Category Equipment Department Water Description Replace unit #105, a 1994 Ford F-250 pick up truck with snow removal equipment and 104,780 miles. Justification By 2011, this truck will be 17 years old with over 115,000 miles on it. This truck will be replaced with a I-ton truck with modem snow removal equipment. Expenditures 2009 2010 2011 2012 2013 Total Equipment 65,000 65,000 Total 65,000 65,000 0 Funding Sources 2009 2010 2011 2012 2013 Total Water Fund 65,000 65,000 Total 65,000 65,000 Operational Impact/Other I A new truck wi! have lower maintenance cost and better snow removal equipment. Both items will save time and money. 0 Thursday, August 21,2008 127 .. ~ ~ .,. 0 This page left blank intentionally. 0 0 128 < . f ... CITY OF ANDOVER Road & Bridge Funds - Rollup Projected Fund Balance 0 200B 2009 2010 2011 2012 2013 TOTALS I Projected Sources of Revenue I Est. Annual MSA Construction Allocation $ 155,000 $ 766,802 $ 766,802 $ 766,802 $ 766,802 $ 766,802 $ 3,989,010 2001 Stale Aid Road Bond Pymt - Principal (155,000) (160,000) (170,000) (175,000) (185,000) (195,000) (1,040,000) Available MSA Construction for Other Commitments 606,802 596,802 591,802 581,802 571,802 2,949,010 Est. Annual Maintenance Allocation 328,630 328,630 328,630 328,630 328,630 328,630 1,971,780 2001 Stale Aid Road Bond Pymt - Interest (85,120) (78,583) (71,568) (64,063) (56,050) (47,354) (402,738) General Fund Commitment (179,618) (185,007) (190,557) (196,273) (196,273) (202,162) (1,149,890) Available MSA Maintenance for Other Commitments 63,892 65,040 66,505 68,294 76,307 79,114 419,152 Total MSA Available for other Commitments 63,B92 671,842 663,307 660,096 658,109 650,916 63,892 Federal Funds . Assessments. 242,889 . 345,000 260,000 297,000 '. 505,000 380,000 2,029,889 Tax Levy 1,157,606 1,202,909 1,247,330 1,292,131 1,338,953 1,387,885 7,626,814 Total Revenues Available 1,464,387 2,219,751 2,170,637 2,249,227 2,502,062 2,418,801 9,720,595 I Projected Commitments I MSA - New & Reconstruct Routes - 500,000 380,000 930,000 815,000 2,625,000 MSA - Intersection Upgrades 200,000 - 275,000 475,000 MSA - Rail Road Quiet Zones 160,000 160,000 R & B - Pavement MaIl<ings 20,000 21 ,000 22,000 23,000 24,000 25,000 135,000 R & B - Curb Replacement 41,000 42,000 43,000 44,000 45,000 46,000 261,000 R & B . Rail Road Quiet Zones 170,000 - 170,000 0 R & B - New & Reconstruct Routes - R & B - Interseclion Upgrades 25,000 - - 25,000 R & B - Seal Coating 286,865 220,000 225,000 230,000 235,000 240,000 1,436,865 R & B . Crack Sealing 146,924 80,000 80,000 80,000 80,000 80,000 548,924 R & B - Overlays 971,557 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 7,097,557 Pedestrian Trail Maintenance 52,000 53,000 54,000 55,000 56,000 57,000 327,000 Total Commitments 2,075,346 1,994,000 1,843,000 1,896,000 2,832,000 2,621,000 13,261,346 Revenues Over (Under) Expenditures (610,959) 225,751 327,637 353,227 (329,938) (202,199) $ (3,540,751) Fund Balance as of December 31, 2007 3,182,170 Fund Balance Brought Forward 2,571,211 2,796,962 3,124,600 3,4n,826 3,147,888 Ending Fund Balance $ 2,571,211 $ 2,796,962 $ 3,124,600 $ 3,4n,826 $ 3,147,888 $ 2,945,689 . Assuming collected in same year iII!II! T 0 129 " ( . . CI1Y OF ANDOVER Park Improvement Fund Pn>jected Fund Balance 2008 2009 2010 2011 2012 2013 TOTALS 0 I Projected Sources of Revenue I Park Dedication Fee $2,794 per unit piabd units 50 50 50 50 50 Anticipated Park Dedication Fee $ $ 139,700 $ 139,700 $ 139,700 $ 139,700 $ 139,700 $ 698,500 Commercial I Residential- Andover Station N Est 78,733 78,733 100,000 47,461 304,927 DNR Grant Capital Projects Levy - Park Improvements 57,680 57,680 57,680 57,680 57,680 57,680 346,080 TataI Revenues Available 136,413 276,113 297,380 244,841 197,380 197,380 1,349,507 I Pn>jected Commitments I Amual Miscellaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Debt Service Payments OS - Ballfields (Finl!l 2015) 147,7Zl 129,659 129,659 129,659 129,659 129,659 796,022 Andover Station North - B1dg - Ci1y 38,491 38,491 Andover Station North - Playground 35,000 35,000 Andover Station North - Playground - L Y 25,064 25,064 Strootman Parl< - L Y 6,817 6,817 Crooked Lake Boat Landin9 - L Y 20,952 20,952 Woodland Crossing Park 45,000 45,000 SkaIe Boan! Parl< 200,000 200,000 Sophies South Park 75,000 75,000 Andover Uons Park 65,000 65,000 TataI Commitments 344,051 154,659 354,659 229,659 154,659 239,659 1,477,346 Revenues Over (Underj Expencfltures (207,638) 121,454 (57,279) 15,182 42,721 (42,279) Fund Balance as of December 31, 2007 161,510 Fund Balance Brought Forward (46,128) 75,326 18,047 33,229 75,950 Ending Fund Balance . $ (46,128) $ 75,326 $ 18,047 $ 33,229 $ 75,950 $ 33,671 0 "Target - $50,000 to create a contingency for any project overages. Note: Debt Service has priority, platted units will have to be determined prior ta any projecls moving forward. Debt service payments are assessments for !he construction of baIIlields at Andover Station North. Payments are based on 5.5% intereSt for 8 years. 0 130 ~ .. > ,.. CITY OF ANDOVER Trail Fund 0 Projected Fund Balance 2008 2009 2D10 2011 2012 2013 TOTALS I Projected Sources of Revenue I Trail Fee $626 per unit platted units 50 50 50 50 50 Trail Fee $ $ 31,300 $ 31,300 $ 31,300 $ 31,300 $ 31,300 $ 156,500 Total Revenues Available - 31,300 31,300 31,300 31,300 31,300 156,500 I Projected Commltmenls I Total Commibnents - - - - $ - Revenues Over IUnder) Expencfdures - 31,300 31,300 31,300 31,300 31,300 Fund Balance as of December 31, 2007 32,541 Fund Balance Brought Forward 32,541 32,541 63,841 95,141 126,441 Ending Fund Balance . $ 32,541 $ 63,841 $ 63,841 $ 95,141 $ 126,441 $ 157,741 "Target -10% of current years commitments to create a contingency for any project overages. 0 - It is anticipated that all projects will not be fully expended by the end of the year, and futu", projects will be contingent on additional ",venues. 0 131 ... \ } !O- CITY OF ANDOVER Water System Financial Projections Actual Estimate I Forcast 10 Year 2005 2006 2007 200B 20D9 2010 2011 2012 2013 Inflation Faclor 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Ave. Use (gal per user per qtr) 37,859 38,935 40,900 40,900 40,900 40,900 40,900 40,900 40,900 Acres Added 50 50 35 35 35 35 35 35 35 New Connections 50 50 50 50 50 50 New Customers 100 100 50 50 50 ,50 Residential Accounts 5,541 5,723 5,857 CommerciaJllnslilulional AccIs 116 131 131 Total Accounts 5,657 5,854 5,988 6,088 6,188 6,238 6,288 6,338 6,388 Rallis Base Rate $8.87 $9.14 $9.78 $10.27 $10.78 $11.32 $11.89 $12.48 $13.11 Use Rate $1.31 $1.35 $1.44 $1.54 $1.65 $1.76 $1.89 $2.02 $2.16 Connection Charge $2,503 $2,704 $2,920 $3,154 $3,406 $3,679 $3,973 $4,291 $4,634 Area Charge $2,294 $2,477 $2,675 $2,889 $3,120 $3,370 $3,639 $3,930 $4,245 Connection/Area 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% Base Rate 5.0% 3.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Use Rate 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% IOperations . .~ I i Revenues Use+Base 1,581,838 1,719,086 1,907,861 1,783,247 1,935,075 2,081,879 2,239,770 2,409,582 2,592,213 Meters --- 46,316 22,563 17,503 25,000 25,000 25,000 25,000 25,000 ,_ 25,000 Pennit Fees 11,350 3,100 4,500 5,000 5,000 5,000 5,000 5,000 5,000 Penalties 21,638 30,129 9,849 20,000 20,000 20,000 20,000 20,000 20,000 Interest 14,174 25,152 138,461 280,000 281,146 281,146 281,146 286,146 20,000 )(fer In - 167,424 57,671 163,469 165,643 48,916 52,829 57,056 61,620 Other 5,692 4,258 11,746 17,200 4,000 4,000 4,000 4,000 4,000 Bond Proceeds 6,570,000 - - - - Total 1,881,008 1,971,712 8,717,591 2,293,916 2,435,864 2,465,941 2,627,745 2,806,784 2,727,833 Expenses Operations 1,035,752 1,162,950 1,115,163 1,048,967 1,156,394 1,191,086 1,226,818 1,263,623 1,301,532 Debt Service 754,392 746,721 847,885 1,014,228 1,015,585 1,113,019 1,116,305 7,873,830 1,099,690 0 Capital Outlay 66,196 33,487 6,500 35,000 50,000 50,000 120,000 80,500 65,000 , Replac Res I Transfer Out - - 141,625 145,874 150,250 - Total 1,856,340 1,943,158 2, 11 0,973 2,244,069 2,372,229 2,354,105 2,463,123 9,217,953 2,466,221 ~-. '. Balance Brought Forward 1,222,232 1,048,900 1,075,454 7,682,072 7,731,919 7,795,554 7,907,390 8,072,011 1,660,843 Net Increase (Deaease) (175,332) 28,554 6,606,618 49,847 63,635 111,836 164,621 (6,411,169) 261,612 Balance 1,048,900 1,075,454 7,682,072 7,731,919 7,795,554 7,907,390 8,072,011 1,660,843 1,922,454 Cash in Escrow 6,493,774 6,493,774 6,493,774 6,493,774 6,493,774 Unreserved Cash Balance 1,188,298 1,238,145 1,301,780 1,413,616 1,578,237 1 ,660,843 1,922,454 0 132 " ~. I "'.l CITY OF ANDOVER Water System Financial Projections 0 Actual Estimate I Forcast I Year 2005 2006 2007 2008 2009 2010 2011 2012 2013 I Infrastructure I Trunk ~~IJ 1 I.....'~ Jk l.lZ~'-"iJC>" , _"",_rf I Revenues Connection Charges 961,261 302,053 624,068 157,700 170,316 183,941 198,657 214,549 231,713 Area Charges - - 101,115 109,204 117,941 127,376 137,566 148,571 Interest 79,891 109,258 177,021 50,000 25,000 25,000 25,000 25,000 25,000 Special Assessment 130,910 44,596 58,079 50,000 50,000 - Replacement Reserve - Other 2,210 23,745 - - Total 1,174,272 455,907 882,913 358,815 354,520 326,882 351,032 377,115 405,284 Expenses Debt Service - Capital OuUay 976,847 49,137 168,560 616,500 124,000 150,000 150,000 1,021,000 150,000 Xfer Out 167,424 57,671 163,489 165,843 48,916 52,829 57,056 61,620 Total 976,847 216,561 226,231 779,969 289,643 198,916 202,829 1,078,056 211,620 fllE!ffl~!il!R!_I.I\lil Balance Brought Forward 2,093,346 2,290,771 2,530,117 3,186,799 2,765,845 2,830,522 2,958,488. 3,106,691 2,405,750 Annual SurpluslDeficit 197,425 239,346 656,682 (421,154) 84,877 127,966 148,203 (700,941) 193,684 Balance 2,290,771 2,530,117 3,186,799 2,765,845 2,830,522 2,958,488 3,106,691 2,405,750 2,599,414 FB Designations Replacement Reserve 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 Wor1dng Cash Flow 1,143,771 1,383,117 2,039,799 1,618,845 1,683,522 1,811,488 1,959,691 1,258,750 1,452,414 2,290,771 2,530,117 3,186,799 2,765,845 2,630,522 2,958,488 3,106,691 2,405,750 2,599,414 ICapital Projects ll11 . r J. \t.~ . . - .y ~ ; r .1f Wells Rehab Wells 45,000 50,000 50,000 55,000 60,000 65,000 Construct Test Wells #10 & 11 88,000 Cunstruct Well ## 10 181,000 0 Trunk New Development Projects 120,500 124,000 150,000 150,000 150,000 150,000 Water Main along SouUt Coon Creek 500,000 Plant Land Purchase 50,000 Paint water tower 358,000 Construct Clear Well @ WTP 2,665,900 Surface Seal Brick Structures 18,000 20,500 Demo tower 190,000 WTP reclaim tank addition 930,000 Construct WTP ##2 8,000,000 Equipment 30,000 65,000 Total - - 709,500 1,104,000 200,000 2,935,900 1,101,500 8,215,000 Funded by Operations 105,000 60,000 93,000 50,000 50,000 120,000 80,500 65,000 Funded by Infrastructurelfrunk - 170,250 299,100 616,500 124,000 150,000 150,000 1,021,000 150,000 Funded by debt - 930,000 2,665,900 - 8,000,000 Total 275,250 359,100 709,500 1,104,000 200,000 2,935,900 1,101,500 8,215,000 I Debt 1'11'1 JID Rate 5.00% 5.00% 5.00% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% Tenn 10 10 10 10 15 15 15 15 15 AADS - 92,652 265,592 - 797,005 Cumulative DS - 92,652 92,652 358,244 358,244 Current DS WTP 741,393 746,720 745,663 1,014,374 1,015,585 1,020,367 1,023,653 7,515,586 741,446 17.5% of Connection I Area Charges is used to support the WTP 0 133 ,,> .~ ~. CITY OF ANDOVER _ System financial Projections Actual EslimalI! I Forcast I Year 200S 2006 2007 2lIClI 2009 2010 2011 2012 2013 0 Inftatian Factor- expenses 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Aaes Added 50 50 35 35 35 35 35 35 35 New CDnnections 50 50 50 50 50 50 New Customers 100 100 50 50 50 50 Residential Accounts 6,435 6,559 6,773 commordol SACs 1,215 1,246 1,270 Talal Services 7,650 7,805 8,043 8,143 8,243 8,293 8,343 8,393 8,443 Rates Bose Rate $49.75 $51.74 $53.81 $55.98 S57 .64 $59.37 $61.15 $62.88 $64.87 connection Charge $361 $372 $367 $402 $418 $435 $452 $470 $489 Area Charge $1,340 $1,379 $1,434 $1,491 $1,551 $1,613 $1,678 $1,745 $1,815 connection/Area 2.8% 3.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% Bose Rate 4.0% 4.0% 4.0% 4.0% 3.0% 3.0% 3.0% 3.0% 3.0% loperations I ~ <'((,,,,- 1 tf. Revenues Bose use 1,469,656 1,607,561 1,759,045 1,805,270 1,900,506 1,969,422 2,040,698 2,114,365 2,190,790 PonaIIies 19,646 27,362 12,418 15,000 15,000 15,000 15,000 15,000 15,000 Interest 33,192 51,555 80,096 50,000 55,000 55,000 55,000 55,000 55,000 Othar 7,624 2,950 207 15,400 10,000 10,000 10,000 10,000 10,000 Talal 1,530,118 1,689,428 1,851,766 1,885,670 1,980,506 2,049,422 2,120,698 2,194,365 2,270,790 Expenses Oporalions 1,143,982 1,152,359 1,174,041 1,332,223 1,449,353 1,492,834 1,537,619 1,583,747 1,631,260 Dobl5ervice 7,000 capital 0uUay 61,173 6,500 55,000 9,000 65,000 160,000 Replacement Reserve 300,000 394,000 350,000 350,000 400,000 400,000 400,000 400,000 Talal 1,212,155 1,452,359 1,574,541 1,737,223 1,808,353 1,957,834 2,097,619 1,983,747 2,031,260 ri&@iC~\t~""'- Balarx:e Brought FOlWanl 871 ,661 1,189,624 1,426,693 1,703,918 1,852,365 2,024,518 2,116,106 2,139,186 2,349,_ Annuol SUrpluslDofi<:ll 317,963 237,069 zn ,225 148,447 172,153 91,588 23,079 210,618 239,530 Balance 1,189,624 1,426,693 1,703,918 1,852,365 2,024,518 2,116,106 2,139,186 2,349,_ 2,589,334 IlnfrastnlcturelTrunk III Revenues connection Charges 350,165 70,080 205,556 20,100 20,900 21,750 22,600 23,500 24,450 0 Area Charges 52,165 54,285 56,455 58,730 61,075 63,525 Interest 37,532 72,424 126,348 60,000 60,000 60,000 60,000 60,000 60,000 RopIacomOnl Reserve 300,000 350,000 350,000 350,000 400,000 400,000 400,000 400,000 Special Assessments 94,484 42,687 28,493 30,000 30,000 30,000 30,000 30,000 30,000 Othar 46,122 428 Talal 530,303 485,191 710,825 512,285 515,185 568,205 571,330 574,575 577,975 Expenses Dobl5ervice 14,626 265,336 298,503 298,503 capilaI Outlay 455,017 86,672 170,500 124,000 150,000 710,000 800,000 150,000 Total 455,017 14,626 86,672 170,500 124,000 150,000 975,336 1,098,503 448,503 ~~... Balance Brought Forwanl 984,126 1,059,412 1,529,977 2,154,130 2,495,915 2,887,100 3,305,305 2,901,299 2,377,371 Annual SUrplus (Doficll) 75,286 470,565 624,153 341,785 391,185 418,205 (404,006) (523,928) 129,472 Balance 1,059,412 1,529,977 2,154,130 2,495,915 2,887,100 3,305,305 2,901,299 2,377,371 2,506,843 FB Designations Replacement Reserve 350,000 700,000 1,000,000 1,300,000 1,600,000 1,900,000 2,200,000 Working cash Aow 1,059,412 1,529,977 1,804,130 1,795,915 1,IllI7,loo 2,005,305 1,301,299 477,371 306,843 1,059,412 1,529,977 2,154,130 2,495,915 2,1llI7,100 3,305,305 2,901,299 2,377,371 2,506,843 lcapllal Prajec:ls 1 In1rastruClUro Now D....lopment Projects 120,500 124,000 150,000 150,000 150,000 150,000 Land Purchase 50,000 Crosstown BMl Trunk 400,000 Y.- Pine UtI SlaIion 650,000 Rural Reserve SanItaJy Trunk 2,000,000 250,000 Equipment 30,000 9,000 65,000 320,000 Total 200,500 133,000 215,000 2,870,000 1,050,000 150,000 Funded by Operations 30,000 9,000 65,000 160,000 Funded by In1raslrucIure/Trunk 170,500 124,000 150,000 710,000 800,000 150,000 Funded by debt 2,000,000 250,000 200,500 133,000 215,000 2,870,000 1,050,000 150,000 IDebt I -""\:1 !1 Interest Rate 5.00% 5.00% 5.00% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% Tonn 10 10 10 10 10 10 10 10 10 0 OS Annualized 265,336 33,167 Total Annual Dobl5ervice 265,336 298,503 298,503 Total Annual Dobl5ervice 265,336 265,336 265,336 33,167 33,167 134 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2009 Budget Progress Report DATE August 26, 2008 INTRODUCTION AdministrationlFinance has compiled the proposed 2009 expenditure budgets, prepared 2009 revenue estimates, analyzed the 2008 revenue and expenditure estimates and has prepared the proposed 2009 levy calculation. Underlined items will be reviewed at the meeting. DISCUSSION 0 Budget Guidelines: The following are City Council's 2009 Budget Development guidelines established by the City Council on April 1, 2008 and used by City Staff while preparing their proposed operating budgets: 1) A commitment to a City Tax Capacity Rate to meet the needs of the City and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2009 General Fund expenditures. 4) A commitment to limit the 2009 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 5) A comprehensive review of the condition of capital eQuipment to ensure that the most cost- 0 effective replacement schedule is followed. EQuipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 1 0 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. Budget Development & Levy Limits: Administration/Finance has been meeting with the various departments on their proposed 2009 budgets over the past four months. As part of that review, AdministrationlFinance is reviewing with departments their line item budgets, capital requests and 2008 revenue and expenditure estimates. The availability of additional tax levy in 2009 is significantly limited by the low taxable market value percentage increase over 2008. To compound the effort, a result of the most recent legislative session was the addition of Levy Limits for all cities over 2,500 in population for tax years 2009, 2010 & 2011. AdministrationlFinance has submitted to the State Department of Revenue the "Certification of Payable 2008 Special Levies", that certification amount will be deducted from the City's 2008 gross levy to determine our 2008 levy base. Staff will make a brief presentation on levy limits at 0 the meeting, but in summary the City is allowed a percentage increase over a 2008 levy base and is eligible for some newly prescribed special levies for 2009. That percentage increase will allow for an increase of the lesser of3.9% or the rate of inflation, in addition, increases will be allowed for household and commercial growth. The State Department of Revenue has provided the City its levy limit notice (attached pg. 22). the notice for the City of Andover allows for up to a 4.47% grOSS levy increase. Relative to the newly prescribed special levies for 2009. the City of Andover will be eligible for the speciallevv for dealing with foreclosures and to pay costs attributable to wages and benefits for the sheriff contract and Fire Department. At this point Administration has concluded that it is advantageous to the City to elect to use these special levies for the 2009 levy. the 2010 and 2011 levies willlikelv be a different story since limited market value growth is pr01ected for those two years. The General Fund Budget summaries attached were prepared with a property tax levv at the State imposed levv limit. The budget provided does still include a $51.130 shortfall and between now and the end of the year there may be some variance in the estimates. but rather than addressing the shortfall through additional tax levy. AdministrationlFinance is recommending that the shortfall be dealt with through. restrictions on expenditures and further monitoring of revenue estimates. Administration will review the following attachments with the Council at the workshop: 0 Pgs 10 -19 General Fund Revenue & Expense Summaries 2 0 Pg20 General Fund 2008 Fund Balance Analysis Pg21 General Fund 2009 Budget Gap Analysis Pg22 Minnesota Revenue "Payable 2009 Initial Overall Levy Limit Notice" Pg23 Property Tax Levy 2005 - Proposed 2009 Pg24 Property Tax Levy 2005 - Proposed 2009: In and Out of Levy Limits Also at the end of the meeting, Administration/Finance will distribute to the Council the other fund budf!ets for the Council's review. Those budf!ets will include all of the Svecial Revenue, Debt Service, Cavital Proiects. Internal Service and Enterprise Funds. Fund Balance/Revenue Forecast Update: The Comprehensive Annual Financial Report for the year ended December 31. 2007 reported that the City did achieve it's 2008 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2008 General Fund expenditures ($8.885.654). $3.417.244 was available. which equates to a 38.45% fund balance for working capital for the 2008 Budget. The work being done by Staff relative to the 2008 revenue and expenditure estimates will assist in achieving the Council 2009 budget guideline that works toward establishing the General Fund fund balance for working capital at no less than 35% of planned 2009 General Fund expenditures. The estimates are also necessary to preserve the emergency reserve fund balances 0 for core services. Administration/Finance is currently preparing the budget with a General Fund fund balance for working capital of 37.0% of planned 2009 General Fund expenditures. The additional 2% working capital fund balance will be designated for use if building/development activity rebounds. Administration/Finance is also proposing the following changes to the reserve fund balances for core services: snow emergency (increasing to $70K from $60K): facility management (increasing to $70K from $60K): information technology (increasing to $70K from $60K): public safety (increasing to $70K from $60K): and economic development migration (decreasing from $25K to $0). These reserves were created through the past three years budget processes and are intended to be available for the identified purpose and to prevent budget spikes in future years. Based on reviews to date, there are a number of 2008 revenue line items that are forecasted that will significantly not meet their 2008 budget. Most notably~ . Finance Fees - Assessment Mgmt. - No assessments closing out in 2008 . Planning and Zoning Fees - Limited platting in 2008 Engineering Fees - Limited development activity . Protective Inspection (Building) - Limited new housing starts . Interest Earnings - Bond market producing lower returns 0 3 0 Based on reviews to date, there are a number of2008 expenditure line items that are forecasted to significantly exceed their 2008 budget. Most notably: . Fuel (gas & diesel) - Increased fuel costs . Sign Materials - All related (posts, reflective material, etc.) . Crack Fill and Seal Coat Materials - Product tied to petroleum prices . Garbage/Recyc1ing Fees - Fuel surcharges . Salt and Sand - Increased number of snow events The 2009 revenue and expense line items have been adjusted accordingly. Staff"mg and New Staff"mg Requests: The deadline for new staffing requests was July 3rd. New staffing requests were submitted by the Fire Department and the Community Center. Fire Department: The staffing request for the Fire Department is for two (2) fulltime firefighters and was accompanied by a Federal SAFER grant application to assist with a cost share for five years. The SAFER Grant would provide for 90% of the salary costs in the first year and then reduce in percent over the next four years (year two, 80%, year three 50%, year four 30% and year five 0%). Listed below is a matrix of the costs associated: 0 2 full-time Firefighters @ starting salary 43,500 + 40% benefits First Second Third Fourth Fifth 12- 12- 12- 12- 12- Total Month Month Month Month Month Period Period Period Period Period Persoooe1 87,000 92,220 97,753 103,618 109,835 490,426 f!l1inae Benefit$ 34,800 36,888 39,101 41,447 43,934 196,170 Travel 0 0 0 0 0 0 E(JIillI~ 0 0 0 0 0 0 SillIIl)~iies 0 0 0 0 0 0 C13ililmraoalJlaJ 0 0 0 0 0 0 Ottlhler 0 0 0 0 0 0 looired Ciharaes 0 0 0 0 0 0 F deral Share 78,030 69,350 43,340 26,040 0 216,760 Applicant Share 43,770 59,758 93,514 119,025 153,769 469,836 Total: 121,800 129,108 136,854 145,065 153,769 686,596 Administration has indicated that if the SAFER grant application is not successful. the positions 0 will not be considered. 4 0 Communitv Center: The Community Center staffing request is for one (1) fulltime staffer to assist with concessions and program management. The staffing request from the Community Center will flow through the Community Center Advisory Commission and be dependent on available revenue sources. The Community Center Advisory Commission and the Recreational Facilities Manager are scheduled to present the Community Center 2009 Proposed Budget to the Council at the September 23,2008 Council workshop. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. A total salary compensation adjustment package will ultimately be proposed to provide wages that are competitive with other government entities. Human Resources has indicated that 2009 wage proposals in other communities for a cost-of-living increase are ranging from 2.5% to 3.5%. At this point no percentage has been established and Council direction will be sought on this issue, the proposed budget is using a 3% factor. 2. The proposed budget is currently carrying a 15% health insurance increase. A mid year review of the health plan was conducted with our broker on July 18th. The insurance claims trends were not that favorable, and upon review it is obvious that we will again be doing an aggressive marketing of our group. Human Resources is currently working with our broker to market the grOUp to various carriers. The City currently offers the 0 employees a high deductible plan with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for'a family health insurance premium and contributes annually to the employees HSA. 3. Various departments have changes in the personal services do to the reallocation or retirements of staffing in the respective departments. The allocation changes will be in Public Works, Engineering, Planning, Administration, Clerks, Finance and Building departments. a. Public Works allocations are to be reflective of actual costs and staffing moves related to the Public Works Superintendent's retirement (effective August 31, 2007); b. Engineering Department reflecting changing staffing focuses and a Public Works/Engineering department consolidation (approved at the August 8, 2007 Council meeting); c. Administration, Planning & Finance allocation reflecting changes in the amount of time charged to the TIF & EDA budgets. d. Finance department reflecting the elimination of funding for vacant positions (Finance Director & temporary staffing). e. Clerks Department reflecting the retirement of the current City Clerk (effective July 1, 2008) and the subsequent Administration/Clerk department consolidation 0 approved July 2,2008. 5 f. Building Department reflects the reduction in time spend in the Building 0 Department by the Deputy City Clerk (Michelle Hartner) due to the retirement of the previous City Clerk (Vicki V olk. effective July 1. 2008) and the subseCluent Administration/Clerk department consolidation approved July 2. 2008. Contractual Departments: 1. The City Attorney has proposed an increase in fees equal to that which the City employees will be receiving for COLA. Administration is supportive of this proposal and is using a 3% factor. 2. The 2008 City of Andover Law Enforcement expenditure budget is $2,318,241.00 which is offset by a Police State Aid revenue budget of $103,400 and School Liaison revenue budget of $81,542 reflecting a net tax levy impact of $2,133,299. The current Sheriffs contract provides for: a. 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator (effective July 1, 2008) e. 50% of the Crime Watch Program's coordinator position. 0 The 2009 Anoka County Sheriffs contract being negotiated is a status c1uo contract (for services) with a 9.8% expenditure increase. The increase is due to the following: 1. Employer PERA contribution increases that start in 2009 2. A full year of the patrol investigator versus the 2008 mid year implementation 3. Fuel prices 4. Increased equipment maintenance costs With the proposed increase the 2009 expenditure budget would be $2.545.642 which is offset by a Police State Aid revenue budget of $112.860 and School Liaison revenue budget of$83.988 reflecting a net tax levv impact of $2.348.794. The Anoka County Sheriff will be at the August Council Workshop meeting to discuss the current contract and the 2009 proposal. Council Memberships and Donations/Contributions: Staff has received notification of all the proposed 2009 membership fees. the following memberships (and proposed amounts) are included as part of the 2009 General Fund budget: . League of Minnesota Cities $18,635 0 . North Metro Mayor $17,340 . Association of Metropolitan Cities (AMM) $ 8,635 6 . Community Schools $45,200 0 . Mediation Services $ 3,323 . YMCA - Water Safety Program $ 4,000 . Youth First (Neighborhood Center) $12,000 The following donations/contributions are included as part of the 2009 proposed budget (and estimated amounts) in other funds: . TH 10/169 Corridor Coalition $ 5,400 Road and Bridge Fund . Youth First - City Partner Fee $ 7,500 Charitable Gambling Fund . Alexandra House $12,500 Charitable Gambling Fund . Senior High Parties $ 1,200 Charitable Gambling Fund The Anoka County Partners (previously funded by the EDA Fund budget) dissolved in 2007, the Alexandra House contribution was increased in 2008 to $12,500 from the previous 2007 contribution of $1 0,000, and the Senior High Parties contribution is consistent with the past three years history. The Youth First (Neighborhood Center) contribution was new in 2008 ($12,000) and the Youth First (City Partner Fee) was increased to $7,500 in 2008 from the previous $5,000 that had been in place since the inception ofthe Northwest Anoka County Community Consortium. Those two requests remain the same for the 2009 Proposed Budget. 0 At the August 6. 2008 Council meeting. the Central Center for Family Resources made a request for funding from the City in the amount of $3.000. Staff is seeking direction from the Council if there is support for the funding request. If funding was -provided. AdministrationlFinance would suggest the funding come from the Charitable Gambling Fund. and be contingent on available resources. Capital Projects Levy Capital Proiects Levy - The 2009 Proposed Budget specifically designates $1.472.319 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210.000). Road and Bridge ($1.151.136). Pedestrian Trail Maintenance ($51.773) and Park Proiects ($59.410). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases. with Capital Outlay. Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. . Road and Bridge - This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the sixth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This 0 levy is also used for the City's seal coating and crack sealing programs and for street overlays. 7 0 Park Improvements - This levy is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. . Capital EquipmentIProiects - Under the Capital Projects Levy a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. That process is complete and the Debt Service Fund Budgets are complete. It was determined that there are no potential refinancing that will yield significant savings. primarily since such a significant effort was done during late 2006 and earlv 2007. which was followed by significant refinancing issuances (This was confirmed by the City's Fiscal Advisor. Ehlers & Associates l'er their attached July 22. 2008 correspondence (pgs. 25- 0 28)). The 2009 Debt Service levy will need to provide for (at a minimum) the following debt service payments: . 2004A G.O. Capital Imp. Bonds $ 378,609 . 2004 EDA Public Facility Revenue $ 980,914 . 2006B G.O. Equipment Certificate $ 171,066 . 2007 G.O. Equipment Certificate $ 221,340 . 2008 G.O. Equipment Certificate $ 179,895 . 2008 G.O. Open Space Bonds $ 162,900 . 2009 G.O. Equipment Certificate $ 147.241 Total $2,241,965 The $147.241 levy for the 2009 G.O Equipment Certificate is contemplated (for equipment purchases) as part ofthe 2009-2013 CIP. The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma financial statements for the community center. 0 8 0 ACTION REQUESTED The Council is requested to review the 2009 Budget progress, receive a presentation from the City Administrator on department meetings, and provide direction to staff on various budgetary items. .. ... Attachments 0 0 9 8/2112008 CITY OF ANDOVER General Fund Revenue & Expense Summary 0 Actual Actual Actual Budget Estimate Requested Budget Change 08 - 09 2005 2006 2007 2008 2008 2009 $ % REVENUES Property Taxes $ 4,550,918 $ 5,324,649 $ 5,776,652 $ 6,560,435 $ 6,560,435 $ 6,878,536 $ 318,101 4.85% License and Permits 724,438 598,095 475,892 477,255 454,780 442,580 (34,675) -7.27% Intergovernmental Revenues 653,455 602,257 853,306 579,653 600,995 601,948 22,295 3.85% Charges for Current SeNices 933,365 777,851 1,121,644 729,700 648,179 620.022 (109,678) -15.03% Fines and Forfeits 90,530 91,490 101,445 91,500 95,550 95,375 3,875 4.23% Interest Income 81,565 125,539 157,513 100,000 100,000 115,000 15,000 15.00% Miscellaneous Revenue 104,824 92,885 90,293 81,500 93,402 83,550 2,050 2.52% Transfers 175,000 180,000 185,625 191,194 191,194 196,930 5,736 3.00% !1111.__!~.., 'I!_.kfi iliIE' . 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"= - :s " .... = :s = ~ lj = .a -< N :;; " ~ "" .. f;;;1 OJ \CO :s = tl = -< '" OJ Ifl .a 8 ~ '" o ~ ~ c CITY OF ANDOVER General Fond Revenue Budget Worksheet - 2009 Qccount Number Actual Actual Actual Actual Budl!et* Estimate Requested* I Change (*) I Description 2004 200S 2006 2007 2008 2008 2009 $ % License & Permits 41300 52100 Liquor - Intoxicating 16,825 24,313 22,633 23,117 22,600 33,500 33,500 10,900 48.23% 41300 52105 Liquor - Non-Intoxicating 975 775 500 825 625 425 425 (200) -32.00"10 41300 52110 Tobacco 4,750 4,771 4,250 4,500 3,750 4,000 4,000 250 6.67% 41300 52115 RefuselRecycler Haulers 2,225 2,150 2,650 2,625 2,600 2,625 2,625 25 0.96% 41300 52120 Peddler 800 375 225 650 500 625 500 0.00% 41300 52125 Therapeutic Massage 550 475 825 450 600 450 300 (300) -50.00% 41300 52126 V chicle Sales License 210 105 105 105 105 0.00% License & Permits 26,125 32,859 31,293 32,272 30,780 41,730 41,455 10,675 34.68% Charges For Services 41300 54100 Notary Fees 78 150 147 138 100 100 100 0.00% 41300 54115 Sale of Copies, Ord, etc. 979 504 992 334 1,000 120 50 (950) -95.00% 41300 54125 Assessment Searches 295 2,300 1,450 650 1,500 800 150 (1.350) -90.00"10 41300 54145 Party Permits 320 360 260 265 300 125 100 (200) .66.67% 41300 54155 Recording Fees 585 575 180 698 700 1,000 500 (200) -28.57% Charges For Services 2,257 3,889 3,029 2,085 3,600 2,145 900 (2,700) -75.00"10 Fines 41300 56100 Court Fines 77,050 86,705 84,740 97,170 88,000 95,000 95,000 7,000 7.95% 41300 56111 Administrative Penalty 1,325 2,100 175 41300 56200 False Alarm Fines 2,400 3,825 4,125 2,175 3,500 375 375 (3,125) -89.29% Fines 79,450 90.530 90,190 101.445 91,500 95,550 95,375 3,875 4.23% Miscellaneous Revenue 41300 58175 Contributions - 126 190 828 100 367 - (100) -100.00"10 Miscellaneous Revenue - 126 190 828 100 367 (100) -100.00"10 Total 107,832 127,404 124,702 136,630 125,980 139,792 137,730 1l,750 9.33% Charges For Services 54175 Council Filing Fee 35 40 50 30 50 0.00"10 Charges For Services 35 40 50 30 50 0.00"10 Miscellaneous Revenue 41310 58100 Refunds & Reimbmsemenll 1.556 1.500 1,920 (1,500) -100.00% Miscellaneous Revenue 1,556 1.500 1,920 (1,500) -100.00"10 Total 35 1,596 - 1,550 1,950 50 (1,500) -96.77% Charges For Services 41400 54120 Reports 20 30 #ON/O! 41400 54165 Bad Check Fee 90 180 330 360 150 150 150 0.00"10 41400 54285 Finance Department Fees 162,213 77,694 26,285 345,990 30,000 (30,000) -100.00"10 41400 54320 Finance Charge 1,482 2.368 4,063 1,200 1.200 1,200 0.00"10 Charges For Services 162,323 79,386 28,983 350,413 31,350 1,350 1,350 (30,000) -95.69% Miscellaneous Revenue 41400 58100 Refunds & Reimbmsemenll 13,026 11,170 4,620 1.500 #ON/OJ Miscellaneous Revenue 13,026 11,170 4,620 1,500 #ON/O! Total 162,323 92,412 40,153 355,033 31,350 2,850 1,350 (30.000) -95.69% Miscellaneous Revenue 41420 58100 Refunds & Reimbmsements 439 - - #ON/O! 41420 58110 Computer Services 28,000 30,000 33,700 35,000 36,050 36,050 37,800 1,750 4.85% Miscellaneous Revenue 28.000 30,439 33,700 35,000 36,050 36,050 37,800 1,750 4.85% Total 28,000 30,439 33,700 35,000 36,050 36,050 37,800 1,750 4.85% 0 @ CITY OF ANDOVER General Fnnd Revenue Budget Worksheet - 2009 Qccount Number Actual Actual Actual Actual Budeet" Estimate Requested. I Change (*) I Description 2004 2005 2006 2007 2008 2008 2009 $ % License & Permits 41500 52130 Rezoning 2,535 3,130 975 2,500 500 500 (2,000) -80.00"10 41500 52135 Conditional Use 3,260 1,400 3,270 4,280 2,500 3,000 2,500 0.00"10 41500 52140 Variance 825 525 825 600 500 500 500 0.00"10 41500 52145 Lot Splits 1,510 2,785 1,230 960 1,500 500 1,500 0.00% 41500 52150 Signs 5,221 4,374 3,792 3,961 3,500 3,500 3,500 0.00"10 41500 52155 Vacation of Easement 885 125 375 125 #ON/O! 41500 52260 Comp Plan Amendment - - 500 500 #ON/O! 41500 52265 Zoning Ordinance Amendm - #ONto! License & Permits 13,351 13,099 10,217 10,676 10,500 8,625 8,500 (2,000) -19.05% Charges For Services 41500 54105 Plat Fees 5,525 5,000 2,300 1,500 4,000 2,000 2,000 (2,000) -50.00"10 41500 54130 Meeting Notification Signs 710 780 630 600 650 650 650 0.00"10 41500 54155 Recording Fees (95) 41500 54280 Flood / Zone Search Letter 655 100 - 50 41500 54290 Planning Department Fees 11,298 9,265 10,430 4,386 7,500 7,500 7,500 0.00"10 Charges For Services 17,533 15,045 13,920 6,586 12,150 10,200 10,150 (2,000) -16.46% Miscellaneous Revenne 41500 58100 Refunds & Reimbursement! 30 65 125 #ON/O! Miscellaneous Revenue 30 65 125 #ON/O! Total 30,884 28,174 24,137 17,327 22,650 18,950 18,650 (4,000) -17.66% License & Permits 41600 52250 CnrbCut 50 100 #ON/O! 41600 52265 Fencing / Retaining Wall 1,900 1.675 1,500 1,500 1.500 0.00"10 License & Permits 1,950 I,TI5 1,500 1,500 1,500 0.00"10 Q1600 Charges For Services 54180 Escrow Inspection Fee 4,875 4,670 3,825 3,360 3,000 1,000 2,000 (1,000) -33.33% 41600 54200 Engineer Fees - PW Directo 34,464 37,362 34,870 24,862 28,000 14,000 14,000 (14,000) -50.00"10 41600 54205 Engineer Fees - Asst PW Di 28,048 24,878 25,240 17,094 20,000 14,000 14,000 (6,000) -30.00"10 41600 54210 Engineer Fees - Asst Engin, 55.528 65.779 62,571 62,588 50,000 50,000 35.000 (15,000) -30.00"/0 41600 54215 Engineer Fees - Tech IV 153,932 179,298 143,625 169,523 110,000 110,000 90,000 (20,000) -18.18% 41600 54220 Engineer Fees - Natural Res 6,389 6,690 6,752 1,769 5,000 2,000 2,000 (3,000) -60.00% 41600 54225 Engineer Fees - Secretary 23,844 22,689 16,449 15,387 15,000 9,000 9,000 (6,000) -40.00% 41600 54230 Engineer Fees - Intern 6,433 10,796 6,975 6,324 5,000 5,000 5,000 0.00% 41600 54235 Engineer Fees - Mileage 1,943 3,665 3,081 3,855 2,000 2,500 2,000 0.00% 41600 54280 Flood Zone Search 150 200 - #ON/O! 41600 54295 Grading Inspection Fee 2,927 5,816 5,733 4,728 3,500 1,200 1,200 (2,300) -65.71% 41600 54305 Adminislralive Fees 764 120 800 #ON/O! 41600 54335 Bid Plans 1,320 1,535 1,005 2,225 1,000 1,050 1,000 0.00"10 Charges For Services 319,853 364,142 310,126 311,835 242,500 210,550 175,200 (67,300) -27.75% Total 319,853 364,142 312,076 313,610 244,000 212,050 176,700 (67,300) -27.58% Miscellaneous Revenue 41970 58105 Rent 4,300 4,430 #ON/O! Miscellaneous Revenue 4,300 4,430 - - - #ON/O! Total - 4,300 4,430 - #ON/O! Charges For Services 41975 55540 Concessions 55.491 50,000 55,000 55,000 5,000 10.00% Charges For Services - 55,491 50,000 55,000 55,000 5,000 10.00"10 Total 55.491 50.000 55,000 55,000 5,000 10.00"10 .~ _%'"_V ~""'_w "'-"f- ,dil~ "':2'iiJ; ~i.HI~____'___"1~~JV~~~\~4"-:'" 41'_ Q1985 ~-;;-- Charges For Services 55540 Concessions #ON/O! Charges For Services - - - #ON/O! Total - #ON/O! @ CIlY OF ANDOVER General Fund Revenue Budget Worksbeet - 2009 QCCOUDt Number Actual Actual Ac1DaI Actual Bud2et" Estimate Requested" I Change (*) I Description 2004 2005 2006 2007 2008 2008 2009 $ % Intergovernmental Revenue 42100 53350 COPS Grant - - - - #ONtO! 42100 53370 State Police Aid 77,380 80,300 94,160 97,584 103,400 103,400 112,860 9,460 9.15% 42100 53840 School District Liaison 76,862 76,862 76,862 79,168 81,542 81,542 83,988 2,446 3.00"10 Intergovernmental Revenue 154,242 157,162 171,022 176,752 184,942 184,942 196,848 11,906 6.44% Total 154,242 157,162 171,022 176,752 184,942 184,942 196,848 11,906 6.44% License & Permits 42200 52160 Fire Permit 10,382 4,617 3,594 2,233 3,000 3,500 3,000 0.00% 42200 52165 Burning Permit 1,220 1,120 1,360 940 1,100 1,100 1,100 0.00"10 License & Permits 11,602 5,737 4,954 3,173 4,100 4,600 4,100 0.00"10 Intergovernmental Revenue 42200 53120 D~tofHmnehmdS~~ 102,447 - 12,876 18,842 #ONtO! 42200 53410 State Fire Aid 160,651 156,263 165,915 143,666 155,000 155,000 160,000 5,000 3.23% 42200 53490 Other Grants 8,900 - 2,500 #ONtO! Intergovernmental Revenue 169,551 258,710 165,915 156,542 155,000 176,342 160,000 5,000 3.23% Charges For Services 42200 54110 Plan Check Fees 1,909 1,670 1,285 2,000 2,500 2,000 0.00"10 42200 54120 Reports 60 80 100 100 0.00% 42200 54169 Inspection Fee 200 470 500 150 500 150 0.00% 42200 54300 Fire D~artment Fees ISO 5,604 #ONtO! 42200 54330 Fire Phm Review 6,510 368 - - #ONtO! Charges For Services 6,510 2,687 2,220 1,785 2,250 8,604 2,250 0.00"10 Fines 42200 56100 Court Fines 1,250 - 0 Fines 1,250 - Miscellaneous Revenue 42200 58100 Refunds & Reimbursement! 15 370 1,509 2,632 500 2,500 500 0.00% 42200 58125 Donations 2,000 5 100 100 #ONtO! Miscellaneous Revenue 15 2,370 1,514 2,732 500 2,600 500 0.000.10 Total 187,678 269,504 175,853 164,232 161,850 192,146 166,850 5,000 3.09% License & Permits 42300 52170 Rental Licenses 3,312 7,950 3,055 7,275 4,000 4,000 8,000 4,000 100.00"10 42300 52175 Contractor 16,635 16,465 12,505 12,145 12,000 12,000 12,000 0.00% 42300 52180 Tree Trimmers 1,080 750 650 1,200 500 550 500 0.00"10 42300 52185 Building 447,883 507,456 415,129 322,643 310,000 290,000 280,000 (30,000) -9.68% 42300 52190 Heating 46,653 42,576 32,093 24,941 30,000 30,000 25,000 (5,000) -16.67% 42300 52195 Plumbing 66,985 55,417 40,768 28,860 40,000 30,000 30,000 (10,000) -25.00% 42300 52200 S~tic Systems 3,045 2,275 3,550 2,300 2,600 2,600 2,600 0.00% 42300 52205 S~tic Pumping 10,140 15,576 14,445 11,325 11,000 11,000 11,000 0.00"10 42300 52210 Septic R~air 1,640 625 #ONtO! 42300 52215 Sanitary Sewer 6,449 5,500 10,071 4,834 5,500 5,500 5,500 0.00"10 42300 52220 Certificate of Occupancy 2,760 2,490 1,640 1,070 1,500 1,500 1,500 0.00% 42300 52225 Gas Fireplace 14,560 12,350 12,933 8,550 10,000 8,500 8,500 (1,500) -15.00"10 42300 52230 Electric Permits 253 226 218 64 250 250 (250) -100.00"10 42300 52255 Moving - - #ONtO! License & Permits 621,395 669,656 547,057 425,207 427,350 395,900 384,600 (42,750) -10.00% Charges For Services 42300 54110 Plan Check Fees 238,435 232,396 159,830 132,315 150,000 120,000 130,000 (20,000) -13.33% 42300 54135 Sewer Administrntion 3,675 3,300 2,025 1,275 3,300 3,300 3,300 0.00"10 42300 54170 Reinspection Fee 50 50 #ONtO! 42300 54325 Building D~artment Fee 917 333 384 347 - #ONtO! 42300 54340 SAC Retainage 5,050 4,050 2,357 1,843 3,500 3,500 2,500 (1,000) -28.57% Charges For Services 248,077 240,079 164,646 135,830 156,800 126,800 135,800 (21,000) -13.39% 0 Total 869,472 909,735 711,703 561,037 584,150 522,700 520,400 (63,750) -10.91% @ CITY OF ANDOVER General Fnnd Revenue Budget Worksheet - 2009 Qccount Number Actual Actual Actual Actual Budjlet* Estimate Requested. I Change (*) I Description 2004 2005 2006 2007 2008 2008 2009 $ % License & Permits 42500 52235 Dog Kennel 475 75 179 25 25 25 0.00"/0 42500 52240 Dog License 3,174 3,012 2,624 2,610 3,000 2,400 2,400 (600) -20.00"/0 License & Permits 3,649 3,087 2,624 2,789 3,025 2,425 2,425 (600) -19.83% Total 3,649 3,087 2,624 2,789 3,025 2,425 2,425 (600) -19.83% Intergovernmental Revenue 43100 53401 State Highway Aid - Maint< 160,000 164,800 169,744 174,386 179,618 179,618 185,007 5,389 3.00"/0 IntergovernmentaI Revenue 160,000 164,800 169,744 174,386 179,618 179,618 185,007 5,389 3.00"/0 Charges For Services 43100 54245 Street Department Fees 3,975 1,967 352 #DN/O! Charges For Services 3,975 1,967 352 #DN/O! Miscellaneous Revenue 43100 58100 Refuods & Reimbmsemenll 118 705 1,500 Miscellaneous Revenue 118 705 1,500 Total 163,975 166,767 170,214 175,091 179,618 181,118 185,007 5,389 3.00"/0 Charges For Services 43300 54190 Sale of Street Signs 9,169 12,880 9,242 36,995 8,000 8,000 8,000 0.00"/0 Charges For Services 9,169 12,880 9,242 36,995 8,000 8,000 8,000 0.00% Fines 03300 56100 Court Fines 50 - Fines 50 Miscellaneous Revenue 43300 58100 Refuods & Reimbmsemenll 1,012 Miscellaneous Revenue 1,012 - Total 9,169 12,880 10,304 36,995 8,000 8,000 8,000 0.00% Miscellaneous Revenue 43400 58100 Refuods & Reimbmsements 1,660 #DN/O! Miscellaneous Revenue 1,660 #DN/O! Total 1,660 #DN/O! Charges For Services 43600 55410 Street Lights - User Fee 172,283 177,046 204,622 185,929 190,000 190,000 196,322 6,322 3.33% 43600 55440 Street Lights - Penalties 2,676 2,661 3,494 1,537 3,000 3,000 3,000 0.00% Charges For Services 174,959 179,707 208,116 187,466 193,000 193,000 199,322 6,322 3.28% Special Assessments 43600 57300 Spec Assess - Interest & Penal 29 35 41 40 #DN/O! 43600 57400 Spec Assess - Certified BiI 1,646 989 2,387 1,771 1,800 - #DN/O! Special Assessments 1,646 1,018 2,422 1,812 - 1,840 #DN/O! Total 176,605 180,725 210,538 189,278 193,000 194,840 199,322 6,322 3.28% 0 @ CITY OF ANDOVER General Fnnd Revenue Budget Worllsheet - 2009 Qccount Number Actual Actual ActoaI Actual Budllet" Estimate Requested" I Change (*) I Description 2004 200S 2006 2007 2008 2008 2009 $ % Intergovernmental Revenue 45000 53420 State DNR 37,184 16,245 #ON/O! Intergovernmental Revenue 37,184 16,245 #ON/O! Charges For Services 45000 54160 Tournament Fees 773 1,798 #ON/O! Charges For Services 773 1,798 #ON/O! Miscellaneous Revenue 45000 58100 Refunds & Reimbursement! 269 475 3,350 #ON/O! 45000 58105 Rent 7 491 630 900 #ON/O! Miscellaneous Revenue 7 760 1,105 4,250 #ON/O! Total 780 39,742 17,350 4,250 - #ON/O! Intergovernmental Revenue 46000 53360 SCORE Reimbursement 49,345 49,512 46,599 50,803 50,000 50,000 50,000 0.00"10 Intergovernmental Revenue 49,345 49,512 46,599 50,803 50,000 50,000 50,000 0.00"10 Charges For Services 46000 54150 Recycling Fees 29,062 32,810 35,379 33,158 30,000 32,500 32,000 2,000 6.67% Charges For Services 29,062 32,810 35,379 33,158 30,000 32,500 32,000 2,000 6.67% Total 78,407 82,322 81,978 83,961 80,000 82,500 82,000 2,000 2.50% General Property Tax 09100 51100 Property Tax - Current 3,777,021 3,911,950 4,654,479 5,008,079 6,526,135 6,526,135 6,844,236 318,101 4.87% 9100 51110 Property Tax - Delinquent 74,862 51,531 61,732 69,222 28,000 28,000 28,000 0.00"10 49100 51300 Fiscal Disparities 686,565 585,168 607,780 695,800 - #ON/O! 49100 51400 Penalties & Interest on TaxI 2,557 2,269 658 3,551 5,000 5,000 5,000 0.00"10 49100 51500 Forfeited Tax Sale 222 1,300 1,300 1,300 0.00"10 General Property Tax 4,541,227 4,550,918 5,324,649 5,776,652 6,560,435 6,560,435 6,878,536 318,101 4.85% Intergovernmental Revenue 49100 53340 PERA Aid 10,093 10,093 10,093 10,093 10,093 10,093 10,093 0.00% 49100 53380 Marl<et Value Homestead C 41,806 13,178 1,700 268,485 - #ON/O! 49100 53810 City Reimbursements #ON/O! Intergovernmental Revenue 51,899 23,271 11,793 278,578 10,093 10,093 10,093 0.00"10 Investment Income 49100 56910 Interest Earned 44,604 97,117 172,548 124,702 100,000 100,000 115,000 15,000 15.00"10 49100 56920 Valuation Adjustment 13,705 (15,552) (47,009) 32,811 - - #ON/O! Investment Income 58,309 81,565 125,539 157,513 100,000 100,000 115,000 15,000 15.00% Miscellaneous Revenue 49100 58100 Refunds & Reimbursement! 15,702 16,512 182 #ON/O! 49100 58105 Rent 38,219 34,717 35,568 43,245 43,000 43,000 45,000 2,000 4.65% 49100 58140 Maps,etc 360 508 263 181 250 250 250 0.00"10 49100 58155 Sale of Used Equipment - #ON/O! 49100 58175 Gaming Tax 137 111 100 - (100) -100.00% Miscellaneous Revenue 54,418 51,848 36,013 43,426 43,350 43,250 45,250 1,900 4.38% Other Financing Sources 49100 59100 Operating Transfers In 299,000 175,000 180,000 185,625 191,194 191,194 196,930 5,736 3.00"10 Other Financing Sources 299,000 175,000 180,000 185,625 191,194 191,194 1%,930 5,736 3.00% Total 5,004,853 4,882,602 5,677,994 6,441,794 6,905,072 6,904,972 7,245,809 340,737 4.93% 0 @ CITY OF ANDOVER General Fond Revenue Budget Worilsheet - 2009 Occount Number Actual Actual Actual Actual Bud2et' Estimate Requested. I Change (*) I Description 2004 2005 2006 2007 2008 2008 2009 $ % Grand Total 7,296,977 7,314,095 7,792,766 8,762,370 8,811,237 8,744,535 9,033,941 222,704 2.53% General Fund Summary 51000 General Properly Tax 4,541,227 4,550,918 5,324,649 5,776,652 6,560,435 6,560,435 6,878,536 318,101 4.85% 52000 License & Permits 676,122 724,438 598,095 475,892 477,255 454,780 442,580 (34,675) -7.27% 53000 Intergovernmental Revenue 585,037 653,455 602,257 853,306 579,653 600,995 601,948 22,295 3.85% 54000 Charges For Services 973,753 933,365 7TI,851 1,121,644 729,700 648,179 620,022 (109,678) -15.03% 56000 Fines 79,450 90,530 91,490 101,445 91,500 95,550 95,375 3,875 4.23% 56900 Investment Income 58,309 81,565 125,539 157,513 100,000 100,000 115,000 15,000 15.00"/0 57000 Special Assessments 1,646 1,018 2,422 1,812 1,840 #ON/O! 58000 Miscellaneous Revenue 82,433 103,806 90,463 88,481 81,500 91,562 83,550 2,050 252% 59000 Other Financing Sources 299,000 175,000 180,000 185,625 191,194 191,194 196,930 5,736 3.00"/0 7,296,977 7,314,095 7,792,766 8,762,370 8,811,237 8,744,535 9,033,941 222,704 2.53% 0 0 @ City of Andover 8/21/2008 Round 1 General Fund 0 2008 Fund Balance Analysis 2008 Estimated Budget December 31, 2007 $ 3,890,460 2008 Estimated Fund Balance Increase (Decrease) (24,491 ) Projected December 31, 2008 3,865,969 Less: Snow Emergency (70,000) Public Safety (70,000) Facility Management (70,000) Information Technology (70,000) Working Cash Flow (3,407,746) Estimated Balance Available for Adjustments $ 178,223 0 2008 Working Cash Flow Designation Calculation: 2009 Requested Expenditure $ 9,210,124 % of 2009 General Fund Expenditures 37.00% $ 3,407,746 0 @ City of Andover 0 General Fund 2009 Budget Gap Analysis 1st Round Adopted Estimate Requested 2008 2008 2009 Revenue $ 8,811,237 $ 8,744,535 $ 9,033,941 Expenditure Base Budget * 8,885,654 8,769,026 8,769,026 Available for Adjustments $ (74,417) $ (24,491 ) 264,915 Adjustments to Base Budget Personal Services 25,819 Additional Staffing 53,170 Services & Supplies 418,779 Transfer Out - Capital Outlay (3,500) Total Adjustments to Base Budget 494,268 Budget Gap (229,353) 0 Prior Year Fund Balance Available 178,223 Budget Shortfall (51,130) * 2008 Base Budget less any capital outlay. Capital Outlay is new each year: no base or carryforward is considered. Reconciliation Budget Gap $ (229,353) Less: Additional Staffing 53,170 $ (176,183) 2009 Under (Over) Budget $ (176,183) $ - 0 1\ MINNESOTA. REVENUE 0 Payable 2009 Initial Overall Levy Limitation Notice ANDOVER 8/8/2008 CLERK-TREASURER CITY HALL 1685 CROSSTOWN BLVD NW ANDOVER, MN 55304 The following is a listing of the factors used in determining your city's payable 2009 overall levy limitation. See the enclosed letters for an explanation of these factors and for additional information concerning your city's overall levy limitation. _'__"W_'~_'''______ -_----..~,_., -~~..._.,'"'~-~-_.y. 1. PAY ABLE 2008 FINAL TOTAL LEVY 10,153,718 2. PAY ABLE 2008 TOTAL SPECIAL LEVIES 2,208,347 3A. 2008 LOCAL GOVERNMENT AID 0 38. 2008 TACONITE AIDS 0 3C. 2008 WIND ENERGY PRODUCTION TAX 0 3D. 2008 TOTAL CITY AID (3A + 3B + 3C) 0 o 4. PAYABLE 2008 LEVY AID BASE (1 - 2 + 3D) 7,945,371 5. INFLATION ADJUSTMENT (3.9%) 1.039000 6A. 2006 HOUSEHOLD POPULATION 9,530 68. 2007 HOUSEHOLD POPULATION 9,621 6C. 50 PERCENT OF HOUSEHOLD INCREASE ((6B - 6A) x .5) 46 6D. HOUSEHOLD ADJUSTMENT FACTOR - GREATER OF 1 OR (1 + 6C/6A) 1.004774 7 A. PAYABLE 2007 TOTAL TAXABLE MARKET VALUE 2,800,462,600 7B. PAYABLE 2008 MARKET VALUE - NEW INDUSTRIAL CONSTRUCT 246,500 7C. PAYABLE 2008 MARKET VALUE - NEW COMMERCIAL CONSTRUCT 3,757,000 7D. PAYABLE 2008 MARKET VALUE - NEW CII CONSTRUCT (7B + 7C) 4,003,500 7E. 50 PERCENT OF MARKET V ALUE OF NEW CII CONSTRUCT (7D x .5) 2,001,750 7F. NEW CII ADJUSTMENT FACTOR - GREATER OF 1 OR (1 + 7E/7 A) 1.000715 8. P A YBALE 2009 ADJUSTED LEVY LIMIT BASE (4 x 5 x 6D x 7F) 8,300,582 9A. 2009 LOCAL GOVERNMENT AID 0 98. 2009 ESTIMIA TED T ACONTIE AIDS 0 9C. 2009 ESTIMATED WIND ENERGY PRODUCTION TAX 0 9D. 2009 UTILITY V ALUA TION TRANSITION AID 0 o 9E. 2009 TOTAL CITY AID (9A + 9B + 9C + 9D) 0 ._"._....__,~M.__'._.N_.._.,..M.~__'-...._.^..-.^ 10. PAYABLE 2009 INITIAL OVERALL LEVY LIMIT (8 - 9E) 8,300,582 Property Tax Division Tel: 651-556-6095 Mail Station 3340 Fax: 651-556-3128 St. Paul, MN 55146-3340 t)'} 1TY: Call 711 for Minnesota An equal opportunity employer city of Andover, Minnesota 8/21/2008 Property Tax Levy 0 Certified Certified Certified Certified Requested Change 2005 2006 2007 2008 2009 % of Total $ % General Fund Levy $ 4,874,908 $ 5,640,212 $ 6,080,179 $ 6,526,135 $ 6,844,236 64.61% $ 318,101.00 4.87% Debt Service Funds Levy 2001C G.O. Equipment Certificate 283,210 283,537 2003C G.O. Equipment Certificate 132,030 132,180 2004A G.O. Capital Improvement Bonds 247,766 364,788 365,051 374,934 378,609 2004 EDA Public Facility Revenue Bonds 807,000 847,350 889,718 934,203 980,914 2005B Capital Improvement Bonds 137,922 126,305 122,622 2005B G.O. Equipment Certificate 200,000 65,788 63,945 2006B G.O. Equipment Certificate 188,475 171,832 171,066 2007 G.O. Equipment Certificate 200,000 235,806 221,3!l0 2008 G.O. Equipment Certificate 165,000 179,895 2008 G.O. Open Space Bonds 162,900 162,900 2009 G.O. Equipment Certificate 147,241 Total Debt Service' 1,670,006 1,831,565 1,833.494 2,167,297 2,241,965 21.16% 74,668.00 3.45% Other Levies Capital Projects Levy Capital EquipmentlProject 203,200 209,296 210,000 210,000 210,000 1.98% 0.00% Par1<s Projects 52,800 54,384 56,000 57,680 59,410 0.56% 1,730.00 3.00% Road & Bridge 679,899 734,686 1,052,953 1,107,341 1,151,136 10.87% 43,795.00 3.95% Pedestrian Trail Maintenance 46,000 47,380 46,801 50,265 51,773 0.49% 1,508.00 3.00% Lower Rum River Watershed 30,000 33,396 35,000 35,000 35,000 0.33% 0.00% Gross City Levy 7,556,813 8,550,919 9,316,427 10,153,718 10,593,520 100% 439,802.00 4.33% Oess Rscal Disparities Distribution 926,866 946,173 1,108,938 1,214,567 1,214,567 0.00% Local Tax Rate Levy $ 6,629,947 $ 7,604,746 $ 8,207,489 $ 8,939,151 $ 9,378,953 439,802.00 4.92% Adjusted Tax Capacity Value- $ 21,251,752 $ 24,010,780 1$ 26,374,671 $ 27,9&3,873 28,199,7091 $ 235,836 0.84% 0.84% ~ ~ Tax Capacity Rate- 31.197% 31.672% 31.119% 31.967% 33.259% 4.043% 1.292% Tax Capacity Rate WIO LRRWSD 31.076% 31.547% 31.003% 31.276% Tax Capacity Rate With LRRWSD 31.414% 31.895% 31.327% 31.585% Voter Approved Ref - MV 0.00565% 0 Q~ () ~~~ij' " =Q ....=Q ~~!"l ~ => ClO liF.l .... ....s ...,; ....s '" '" '" "'" "'" "'" * * * ~~ OO~M 0 N~ ~ ~~ ~o~o~ ~ ~~ =~ ~n~ g";,,~~,, 8" ~ ~ ~" I I ~"~,, I I 8"~~,,~~,, ~" ~ ~ &! 8 C\ ~~ S~;nV::; ~ ~~ ~ ~~ r::N~~~;; ~M ~v => QO,,'-' ~.....-I;:;; MO\ -N--- N" N III ~ ~ .- oC N N ~ .... liF.l ~S oo-~ 0 ~~ 0 ~MN N~OO ~ ~~ ~~ ~.C9. 8.~.~~. 8. ~ ~ C9. ., ~.?q,~.' g.~.8.~.. g). ~ ~ r:; ~ ClC ~; ;:;f;;b~ ~!!I\O; ;:1:~~ ;:::~:2~ to gg~ !:foo => "1........... 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Q ~.3 ~-a~~E 3 ; Q ;., ~uu<"'"i:Ili:Ili:Il"""" -a:l ~ .... -a~ ....,.'::.!:l"O~ ....:> .... ;> O-M~~V"\V"\\Ot--ooooO\ - = .- = l;-;"", ..!!l 9-.... =0"0 i;) ;;>- Q Q,l rnooooooooooo ~ 0 U ... - v .- - = Q) > ~....:l - 0 0 0 0 0 0 0 0 0 0 0 ~ () -= e !;'u~~~ is -; ";; ~ -fiNNNNNNNNNNN -; :l ;<:::" U ....:l "'al 'S " Cl "'al e ~ Eo-< 0 E-o "" Q-l-\ EHLERS 0 LEADERS fN PUBLIC FINANCE July 22, 2008 Jim Dickinson, City Administrator City of Andover / Andover EDA 1685 Crosstown Boulevard NW Andover, MN 55304-2612 RE: Potential Refunding of Existing Bonds One of our services as your financial advisor is to monitor your existing bond issues and alert you if we believe it may be beneficial to refund any of those issues. An updated status report for your community is attached. It includes general information about your existing issues and a brief comment regarding the potential for refunding each of them based on current market conditions. Please verify all outstanding debt listed. If there are any discrepancies from your records please call at your earliest convenience. 0 You will receive periodic updates during the year. In the meantime, we will continue to monitor your issues and alert you to any potential refundings. In the past we have included a two page document titled "Refundings - Questions of Dollars and Cents". If you would like additional copies of the document, or if you have any questions about this information, please contact us at any time. Sincerely, EHLERS & ASSOCIATES, INC. . Mark Ruff Senior Financial Advisor 0 Eq;.la! OpPGrt~rH.; Fmf:L)Y<'H L.EADERS ! 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ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: 2007-2008 Council Goals Progress Report and Review of 2008-2009 Council Goals DATE: August 26, 2008 INTRODUCTION At the August 21, 2007 Regular City Council meeting the Council adopted the attached table displaying a listing of individual Councilmember submitted goals along with the tabulated priority scoring from the individual Counci1members. The listing below identifies the scoring method used: 0= No action necessary. 1 = Very low priority, work on only when other goals are completed. 2 = Low priority, work on to complete as time permits. 3 = Medium priority, pursue goal on a continual basis to complete by next spring. 4 = Aggressively pursue, work on to assure completion as soon as possible. 0 DISCUSSION Council and Staff are well underway with most of the goals identified and a brief summary of progress to date is identified on the attached goals listing. Administration would like to again check in with the Council to determine if the Council feels that acceptable progress is being made and to see if the original priority of the 2007-2008 goals on the listing remains the same. Please note that the attached 2007-2008 goals list reflects discussion from the March 25, 2008 workshop meeting (minutes attached) when the last progress report was provided. Administration, over the past month, has requested individual Council members to submit any new goals they would like considered for the 2008-2009 Council goal year (September - August). A compilation of those individual submissions is attached and is intended to be the primary discussion point for the Council as a whole at the workshop. ACTION REQUESTED The Council is requested to review the attached 2007-2008 goals progress report and provide direction to staff if the Council feels that acceptable progress is being made. The Council is also asked to review the attached 2008-2009 goals compilation and provide direction to the City Administrator as to whether or not the new 2008-2009 goals are acceptable to the Council. .-. 0 0 Andover City Council Special Workshop Meeting Minutes - March 25, 2008 Page 7 COUNCIL GOALS PROGRESS REPORT Mr. Dickinson presented a progress report on the 2007-2008 Council Goals and requested the City Council provide feedback on the goals and progress being made, and to determine if the original priority of the goals remains the same. He stated that the EDA has been updated regarding Goal #3 (consider issues involved with the Kottke Bus area redevelopment) and noted that any project the City would consider would involve relocating in Andover. Councilmember Trude stated that Goal #6 (provide training session for new commissioners and offering existing commissioners the opportunity to also attend) was not intended for new commissioners only and added there were two or three commissioners who attended some training and had indicated they wanted others to take the training. Mr. Dickinson stated there is a training session coming up and all commissioners are encouraged to attend. Mr. Dickinson stated with respect to Goal # 13 (evaluate whether current assessment policy, allowing 0 small property owners to choose to delay but reserve access to public utilities in areas undergoing such installation, is compatible with prudent use of public infrastructure funds), staff believes the assessment policy should be revised as a whole and asked if the Council would like to have this done in 2008. It was the consensus of the City Council to direct staff to obtain further information regarding this goal and present an update to the City Council in April. Councilmember Trude stated the acoustics in the Council Chambers should be looked at sooner rather than later (Goal #14). Mr. Dickinson replied that staff is currently looking into this. It was the consensus of the City Council to remove Goal # 16 (consider opportunities to modernize city buildings with money-saving energy efficiency technology) because this has been completed. It was the consensus of the City Council to remove Goal #17 (analyze the need for an investigator from the Sheriff's Department) because this has been completed. Mr. Dickinson asked if the City Council would like staff to work on Goal #20 (create an attractive and sustainable landscape along Hanson Blvd. north of Bunker Lake Blvd. as our gateway to City Hall and the Community Center, working with appropriate agencies, staff, homeowners, and volunteers). 0 It was the consensus of the City Council to direct staff to identify available concepts and present these concepts at a future workshop meeting with respect to Goal #20. 0 Andover City Council Special Workshop Meeting Minutes - March 25, 2008 Page 8 Councilmember Trude stated she felt it was important to have the Park Commission review and scale back their plans as it relates to Goal #21 (review and assess recent goals of park commission in light of available funds). Mr. Dickinson asked if the City Council would like staff to work on Goal #24 (review whether the City should consider a Park Director position). It was the consensus of the City Council to postpone any action on Goal #24 at this time. Councilmember Knight asked if Goal #26 Goin Ham Lake Area Chamber of Commerce to increase staff contacts with area businesses to solicit prospects for Andover Station North) is viable. Mr. Dickinson stated that the City participates in the Anoka Area and North Metro Chambers of Commerce. Councilmember Jacobson stated that with respect to Goal #27 (consider web-casting council and 0 planning commission meetings), that should be the responsibility of QCTV. Councilmember Trude asked Mr. Dickinson to work with staff on memo format so that all memos to the City Council, et al. consistently use the same format (Goal #33-review and update council/commission memo format, seeking input from users and staff). It was the consensus of the City Council to remove Goal #34 (improve retention of Andover assigned law enforcement officers to create a long term "Andover term" by contracting with Anoka Sheriff's office for longer periods than the current annual contract). It was the consensus of the City Council to remove Goal #35 (evaluate cost effectiveness and role of community service officers versus funding more professional law enforcement staff). It was the consensus of the City Council to remove Goal #36 (discuss the possibility of a Parks Referendum in November 2008). It was the consensus of the City Council to revise Goal #37 (consider hybrids and other cleaner vehicles for the City fleet) by deleting the word "hybrids" and replacing it with "higher mileage vehicles." 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CD (II (II (II D) - 0' ::l CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Andover City Council will hold a public hearing on the 2009 - 2013 Capital Improvements Plan at 7:00 p.m., or soon thereafter as can be heard on Tuesday, October 21,2008 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota. The purpose of the hearing is to receive public testimony on its proposed Capital Improvements Plan for the five-year period from 2009 through 2013. The proposed Capital Improvements Plan is on file and is available for review in the Finance Department at City HalL Jim Dickinson, City Administrator Publication Dates: October 10, 2008 October 17, 2008 DISTRICT OFFICES: JAMES L. OBERST AR BRAINERD CITY HALL 8TH DISTRICT, MINNESOTA 501 LAuREL STREET BRAINERD, MN 56401 2365 RAYBURN HOUSE OFFICE BUILDING Q:ongrcss of thE CJanito1 ~Ult[5 (21S182B-4400 WASHINGTON, DC 20515--2308 {2021 22~21 1 CHISHOLM CITY HALL ,FAX;l?1.l21.225--0699 316 LAKE STREET www.house.gov/oberstar ]!{OUSf of 1RtpftsrntatiUt5 CHISHOOO;'MN 55719 (2181254-5761 CHAIRMAN; ~a5bin~fHatJ?qode515- 2308 231 FEDERAL BUIl.DING COMMITTEE ON TRANSPORTATION DULUTH, M N 55802 AND INFRASTRUCTURE (2181727-7474 AT-LARGE WHIP 3862514TH AVENUE SUITE 300B The Honorable Joseph H Boardman NORTH BRANCH, MN 55056 {651 1 277-1234 Administrator Federal Railroad Administration 1200 New Jersey Avenue, SE Washington, D.C 20590 RE: Application of Minnesota Department of Transportation and Minneapolis - Duluth ISuperior Passenger Rail Alliance for a grant through the Capit~l Assistance to States - Intercity Passenger Rail Service Program Dear Mr. Administrator: I am writing to express my strong support for the Application of the Minnesota Department of Transportation and Minneapolis - Duluth /Superior Passenger Rail Alliance for a grant in the amount of $1.1 million through the Capital Assistance to States - Intercity Passenger Rail Service Program. The Minneapolis-Duluth/Superior Passenger Rail Alliance is a collaboration of communities and counties in both Minnesota and Wisconsin which recognize the importance of restoring passenger rail service between the Twin Cities and the Twin Ports of Duluth/Superior. As MnDOT and the Alliance state in the application: "The system will link the corridor attractions and tourism centers with the urban communities providing effective transportation pptions for bu~iness, commuter, social and tourist travellers alike. The system is designed so it Can be upgraded to higher speeds and expanded to meet the growing population and transportation needs of the region." The service will operate over existing, operating BNSF track and right-of-Way making it possible to have trains running in relatively short order. BNSF is providing'modeling analysis to the Alliance as studies progress. As you know:> the House recently passed the Passenger Rail Investment & Improvement Act of 2008, of which I and the chief sponsor, by the overwhelming bipartisan vote of311-104. Section 301 of the bill establishes a Capital Assistance for Intercity Passenger Rail Service program. I'am firmly committed to enactment of this vital legislation and believe that this project meets its criteria, The Alliance's $1.1 million request for FY 2008 funds represents 50% of the cost of preparing the Programmatic Environmental Impact Statement (PElS) as permitted by the Capital Assistance to States program. Awarding a grant for the PElS will get this important project on track and underway soon. PleaSe let me know if you would like additional information. PRINTED DN AECYClEO PAPER With best wishes. Sincerely) ~~.c. JLOlbr NORM COLEMAN COMMITTEE ON MINNESOTA HOMELAND SECURITY AND GOVERNMENTAL AFFAIRS RANKING MEMBER ilnitEd ~tat[S ~[natc PERMANENT $UBC:OMMIlTEE ON INVESTIGATIONS COMMITTEE ON WASHINGTON, DC 20510-2307 FOREIGN RELATIONS RANKING MEMllER http://c:oleman.senate.gov SUBCOMMITTEE ON NEAR EASTERN AND SOUTH AND CENTRAL AsiAN AFfAIRS June 24, 2008 COMMITTEE ON AGRICULTURE, NUTRITION, AND FORESTRY RANKING MEMBER SUBCOMMITTEE ON The Honorable Joseph H. Boardman NUTRITION AND FOOD AsSISTANCE, SUSTAINABLE AND ORGANIC ACiRleULTURE, AND GENERAL'LEGISLATION Administrator COMMITTEE ON Federal Railroad Administration SMALL BUSINESS AND ENTREPRENEURSHIP 1200 New Jersey Avenue, SE SPECIAL COMMITTEE ON AGING Washington, DC 20590 Dear Administrator Boardman: I am writing today in support of an application recently submitted by the Minnesota Department of Transportation (MnDOT) and the Minneapolis-Duluth /Superior Passenger Rail Alliance for a $1.1 million grant through the Federal Railroad Administration's Capital Assistance to States - Intercity Passenger Rail Service Program. This important program was established with my support in the Consolidated Appropriations Act for Fiscal Year 2008 (p.L. 110-161). I am pleased that President Bush has requested $100 million in fiscal year 2009 for a similar Intercity Passenger Rail Grant program and I believe that this projectis an excellent candidate for funding. The MnDOT/Alliance request will fund 50 percent of the Programmatic Environmental Impact Statement (PElS), an essential preliminary step which will position the project for future capital grants. Initial studies of a passenger rail line on existing track between Minneapolis/St. Paul and Duluth/Superior have shown the potential to provide safe and efficient transportation between the two population centers. It is my belief that a more detailed study of this corridor is warranted, and I encourage your consideration of a grant to allow further analysis to proceed. Thank you in advance for your consideration of this request. R1~ &/evVi4l---- Norm Coleman United States Senate HART SENATE OFACE BUILDING 2550 UNIVERSITY AVENUE WEST 12 CIVIC CENlER PLAZA 200 NORTH BANK CeNTER 810 4TH AVENUE SOUTH SUITE 320 SUITE lOON SUITE 2167 206B NORTHEAST 3RD STREET SUITE 203 WASHINGTON, DC 20510-2307 ST. PAUL, MN 55114-1098 MANKATO PLACE GRAND RAPIDS, MN 55744 MOORHEAD, MN 56560 TEL: (202)224-5641 TEL: (651) 645-0323 MANKATO, MN 56001-7781 TEL: (218)327-9333 TEL: (218)477-3106 FAX: (2021 224-1152 FAX: (651) 645-3110 TEL: (507) 62~800 FAX: (218) 327-8637 FAX: 1218) 477-3109 FAX: (507) 625-9427 AMY KLOBUCHAR MINNESOTA COMMITTEES: 'Rnitcd ~tatcs ~cnatc AGRICULTURE, NUTRITION. AND FORESTRY COMMERCE, SCIENCE, WASHINGTON, DC 20510 AND TRANSPORTATION ENVIRONMENT AND PUBLIC WORKS July 10, 2008 JOINT ECONOMIC COMMITTEE The Honorable Joseph H Boardman Administrator Federal Railroad Administration ]200 New Jersey Avenue SE Washington DC 20590 Dear Administrator Boardman: I am writing in support of the recent application by the Minnesota Department of Transportation (MnDOT) and the Minneapolis-Duluth/Superior Passenger Rail Alliance (MDSPRA) for $1.1 million through the Federal Railroad Administration's Capital Assistance to States -Intercity Passenger Rail Service Program. This request for FY 2008 would provide 50% ofthe funds needed to prepare the Programmatic Environmental Impact Statement (PElS) for the "Northern Lights Express" rail line project. Since 1985, passenger rail service between the Twin Cities of Minneapolis and Saint Paul and the Twin Ports of Duluth and Superior, Wisconsin has been dormant, ridership dwindling due to relatively low fuel costs and low population. Today the tnmsportation climate is different for several key reasons, including: . Fuel costs hovering around four dollars per gallon; . Increasing traffic congestion and the resultant pollution; . The Twin Ports' role as a commercial and recreational destination; . Increasing population throughout the region; and . Strong public/private partnerships that are working to make passenger rail a reality. For these reasons and more, re-establishing the line simply makes good sense for the people of Minnesota and Wisconsin. To that end, the MDSPRA formed as a collaborative effort that is working to restore rail service between Minneapolis/Sf. Paul and D~luth/Superior. This project, known as the "Northern Lights Express," would be an importanttransportation connection that would enhance business, tourism and recreation in the states of Minnesota and Wisconsin. Preliminary studies indicate that this route could carry as many as 150,000 passengers annually within a few years and promote development along the line. Additionally, if agreements can be reached to use BNSF track, it would allow this project to be operational in a relatively short period oftime. Thank you for your consideration of this important request and I look forward to working with you in the future. If you have any questions or need additional infonnation, please contact Jake Spano in my Minncsota office by phone at (612) 727-5227 or by emai] atjake_spano@klobuchar.scnate.gov. - \C\~ tor ~\\\\\lll/I/~ ~ j}ff W: Wisconsin Deparbnent of Transportation :: = www.dot.wisconsin.gov . .- ;:::: ~ ~ ~ ~ Jim Doyle Frank J. Busalacchi Office of the Secretary ~llml\\\~~ Governor Secretary 4802 Sheboygan Ave. PO Box 7910 Madison, WI 53707-7910 Telephone: 608-266-1113 FAX: 608-266-9912 E-mail: sec.exeC@dot.state.wi.us July 2, 2008 Bill Gardner, Director Freight, Rail and Waterways Minnesota Department of Transportation MS 470 395 John Ireland Boulevard St.' Paul, MN 55155 Dear Mr. Gardner: I am writing this letter to express support on behalf of the Wisconsin Department of Transportation for your $1.1 million planning grant application to the Federal Railroad Administration to address the restoration of passenger rail service between Minneapolis and Duluth. My understanding is that you are submitting this application on behalf of the Minneapolis-Duluth-Superior Rail Alliance and that this proposed service will have a stop in Superior and will serve greater Douglas County in Wisconsin. Please keep us informed regarding this planning work as it proceeds. As you know, Wisconsin and Minnesota are active participants in the Midwest Regional Rail Initiative (MWRRI) and service to Duluth and Superior will act as an extension to planned MWRRI service between Milwaukee'-Madison and the Twin Cities. If you have questions feel free to contact Randy Wade on my staff at (608) 266-9498. Sincerely, ?~?~ Frank J. Busalacchi Secretary - . Legislative Districts I n_ U1t1ePioo ship Waukell8ooTownshlp Logan Tovmshlp WO/kmanTownshlp 6 Thomas Bakk -----.- "Iii'- 6B Mary Murphy -- ---= ~....-I--=.. 7 Yvonne Prettner Solon DeanLaI<<! hip j 7B Mike Jaros ~= . ....:I--..:f:.=- -- 8 Tony Lourey AilkInT~WI'i ~_ 8A Bill Hilty / =-~ ---=1 ---' .--: _:.:- 8B Tim Faust 17 Rick Olseen __ _._.... .O____..__m____________ ......._......_..___.____.__ ...._.._~_ 17 A Rob Eastiund MolmoTownshlp ~~, WhflePlnaTownshlp 17B Jeremy Kalin WeallhwoodTownshlp 47 Leo 1. Foley Lakesld9Townshlp SgeveyTownship Pliny Township 47A Denise Dittrich 47B Melissa Hortman ---- '.MCKff~If,-- 48 Micheal J. Jungbauer I:...l Sid.. Township IdunTownshlp W1ll"msTown.h1p 48A Tom Hackbarth 48B Jim Abeler KIIlhioTownshlp SoulhHarbofTownshlp Rl rdsonTownshlp 49 Debbie Johnson 49A Chris DeLaForest - ---.-..-...-..-- ~---- 49B Kathy Tingelstad BradburyTownshlp OnomlaTownship 50 Satveer Chaudhary -:y,_",p-r:~~,",p 50A Carolyn Laine 50B Katie Knuth ---.....- u__._ ..._ _...._. _..__n__ 51 Don Betzold LakinTown II' PageTo~hlp 51 A Scott Kranz ______._.___m_ 51 B Tom Tillberry 52 Ray Vandeveer 52A Bob Dettmer M~oTownshlp Fi:~ 53 Sandy Rummel ,~ Minneapolis-Twin Ports -.----..--- . -----..---- 53A Paul Gardner Rail Corridor 58 Linda I. Higgins 58A Joe Mullery f~-" 58B Augustine Willie Dominguez 59 Lawrence J. Pogemiller OrrockTownsh,p &<.:kerTow hip 59A Diane Loeffler 59B Phyllis Kahn - - --- 60 D. Scott Dibble 60A Margaret Anderson Kelliher 60B Frank Hornstein '^ 61 Linda Berglin 61A Karen Clark 61 B Neva Walker 62 Patricia Torres Ray 62A Jim Davnie 62B Jean Wagenius Wisconsin 25 Robert Jauch OJV Frank Boyle o/Y.~ __ om ._m_ e? Minnesota ""'" Anoka County Commissioner District #1 - Dennis D. Berg _ Hennepin County Commissioner District #1 - Mike Opal _ Kanabec County Commissioner District #! - Kevin Troupe _ 81 Louis County Commissioner District #! - Dennis Fink Anoka County Commissioner District #2 - Dick Lang .. Hennepin County Commissioner District #2 - Mark Stenglein _ Kanabec County Commissioner District #2 - Jerry Nelson _ S1 Louis County Commissioner District #2 - Sleven O'Neil Anoka County Commissioner District #3 - Robyn West _ Hennepin County Commissioner District #3 - Gail Dorfman .. Kanabec County Commissioner District #3 -les Nielsen ... 8t Louis County Commissioner District #3 - Bill Kron Anoka County Commissioner District #4 - Jim Kordiak ..: Hennepin County Commissioner District #4 - Peter McLaughlin ~ Kanabec County Commissioner District #4 - Kathi Ellis _ St Louis County Commissioner District #4 - Mike Forsman _ Anoka County Commissioner District #5 - ScoU LeDoux ~ Hennepin County Commissioner District #5. Randy Johnson .. Kanabec County Commissioner District #5 - Kim Smith .. Stlouis County Commissioner District #5 - Peg Sweeney Anoka County Commissioner District #6 - Rhonda Sivarajah 11II Hennepin County Commissioner District #6 - Linda Koblick _ Stlouis County Commissioner District #6 - Keith Nelson 11II Anoka County Commissioner District #7 - Dan Erhart .. Hennepin County Commissioner District #7 - Penny Steele .. Pine County Commissioner District #1- Stephen Hallan _ Stlouis County Commissioner District #7 . Steve Raukar .. Pine County Commissioner District #2 - Ed Montbriand Wisconsin Canton County Commissioner District #1 - Dick Brenner _ Canton County Commissioner District #2 . Marv Bodie Isanti County Commissioner District #1 - George larson _ Pine County Commissioner District #3 - Roger Nelson 11II lsanli County Commissioner District #2 - larry Southerland 11II Pine County Commissioner District #4 - Greg Bennett Douglas County (See separate map) Canton County Commissioner District #3 - Mel Tan _ Isant; County Commissioner District #3 - Tom Pagel .. Pine County Commissioner District #5 - Doug Carlson .. Canton County Commissioner District #4 - Gordon Aanerud ~ BNSF Rail Line - Northstar Line Isanti County Commissioner District #4 - Kurt Daudt o County Boundaries .. Canton County Commissioner District #5 - Ted Pihlman _ Isanti County Commissioner District #5 - Susan Morris - Major Roads o Legislative Boundaries July 31, 2007 All Abc>ardI Introducing.. .. NL~~ ~ .<""""" NORTHERN LIGHTS EXPRESS Minnesota's Newest Economic Engine! City of Andover August 27, 2008 Funding Levels of H.R. 6003, the Passenger Rail Investment and Improvement Act of 2008 (in millions) ;-...i> ?~... < ,.,.t .,;>!: ;..' ~..... d.tq -t~''{.'''..,,:~f }:>+.;,. t ".<4 .., ~" H '", ..".", $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 (enacted) I [l) Operations . Capital . Debt . State Grants 0 High Speed Rail Grants I Why Amtrak service failed ;_~...."...., --,,'iIJ{- .,"". .",.eo." .,...... ,-10.-"4 "'<4t..~,.....~.~-,..v" .''''.'+ '.......f ..~...> ..,...~,. ';,,~,k-.'; . Antiquated work rules . Unreliable equipment & schedule . Customer service was a foreign concept . Slow speed . Little "connectivity" . Inconvenient . Other The price of a barrel of oil has increased 4 fold (and now, 5-fold) since 2003 ~\......;?..- ,;,'.<t ',,-. .-...' .. .......\:. ~ ~,,'i .,....~......~:--.') '_~.. ..', -'*,-", ~ -...~- ~-, -'jo.'i-"'<;;'.~~ - - ou Pnce:s. 1 e94-M~uch ~ o;tYMS( UQM_~ 12:0 - i 100"--~- ~,--, _.J ----"---- J I · i l ~ ~ ,I . ~ ,4, ,I,' Ii ~ r'Jt I,. ,ii I j ~ I i If" Ill" I ,. I .~.p , - ' I ~."../"...,1 20 , I I i o. J . l :_ L'XI7 11X>8 1_ 2000 2001 ..002 1:003 2004 2005 ;HJO!; 2007 2CC8 . '. .,. _.C..'.._'~ "The Best Transportation Idea of the Year ....Duluth to Twin City Passenger Rail" \v~ i'" . .t. '.,-"1- ....' .~~.-4 .,.. ~"4 ...........~.' ...~~ :"'...~, ... ,--,)." ...-t. ,t...';, TwmCitieS - " _. . ... _.. ',.d _ II September 2006, Twin City Business Magazine VISION FOR THE FUTURE U.S. INTERCITY PASSENGER RAIL NETWORK THROUGH 20::00 1'W~"'<lfcrC.,..,.,m,..icr",,"F"'''''Bu..:_hi 'j.ti"""15"rf.C'T""C.,p.>rt.tion">lio:y.n:lll.v.."~.."''''dyCcmmi.si.~ Su..,....d... P.._.I\oo..w....;...ro.....(PI<w..j Ro..<.P<.',M...,.'...._..~.,"'P""_P..,...... l.o~:.e.i',:~;.~~-:~::;..~:~f'.;:;::...... ...""'..'.._....e.';w..........._.....,.......''IY Vision for the futur~ "".....S..."""'.M_<.''C.-,"'~..''''."'.'T~".''...,. E'."".."p"".".e..;"'e.m,j,, ,,''''_.......lh...... ...w~""'''' J"".,<>o,"",,,,"""K.."'._~.._...'''' U 5 intercity passenger rail w",""."",.._.oI~","__ . . network through 2050 T>l."'.,.,.it."m.~."'."'od'........._"'.....,""",.. c,"'''',..'''".~''''",.,'''''''''''''..'''"c,,;.,..'-......."' ",,,,,,., O<>~ "..,..,p~" ...."... by ".~M...", ,"_",,:.... ",.,.. ....tow.h:. .~"". "'."..,.....""T'~"'..,.....v'/l.........~........."'W.,..... 000<__>001 Prep.red by the passenger ~~~.G~~ .._..*"',...~,'"4.-,,,"..,.,""...,,:, http://www.dot.state. wi.us/projects/stateldocs/prwg-report.pdf That's what our study says....here's a nearly two-year study recently completed by the Passenger Rail Working Group, a national group who studied service needs through the year 2050. This aD-page report has been published and is available for review on the Internet. I have posted that Internet address for any of you who might want to read the full report. 2015 PRWG Proposed Intercity Passenger Rail Network _ PllJI01IIIlaurilktr-$bare.teowup>>llP:nph ~ PfDFGUCI Omh:lor-'l"I'" IO..ph ,....'.1. t,..:t _ ,.1OJlIIHl:ltallhlar.....N.a~,tl<J'.Qh _ CatlUl;,1fth'Iir; ~Ii; e.tI1DJt'lJhiSpe.clttMl 5.sclQl'CfJnCl1'l'8Q oz-ed Q/'; .A1l'ef1Q2;'S:)::A_~pectlJ3- -.0 lA\\v.'.amerU2C~C.D!iI. ~;:1:r Az.:d!lJon Here's a map of the existing inter-city passenger rail network in the United States. The colored regions represent what the United States now considers Mega-Growth regions.. ..as you can see, the Twin Cities is included as part of the Great Lakes growth center. ((( Switch Slides ))) The study concluded that eight projects were critical and should be started immediately and concluded by no later than 2015. As you can see on this map, the corridor from Minneapolis to Duluth (highlighted in blue) is among the eight critical needs. A $300,000 Comprehensive Feasibility Study fBusiness Plan . Study Databank 1 . Task 1: Stud Des! n . Tssk2: Data Assembl - M8rlcet Database . Enoinaerfna Database Techno! DetabsSf1 . Service Scenarios . Task 3: Services Scenarios for the Corridor BaS& Level Service Concept . ImproVfld Service Concepts Interactive Analysis I I . Task 4: Interactive Anal is I'. . Demand Analysis Rail Service Analysis . System Forecasts & Outputs . Task 5: Ridersi & Revenue Forecasts Task 6: o ratin & Ca ital Costs . Task 7: Financial & Economic Feasibilil Anal , FinancIal Analysis : User & Non-USM Benefits Institutional & Financing Plan .- . Task 8: Finane!n & Fundi Arran menls . Task 9: Institutlonal Framework Task 10: Allocallon 01C081s & Revenues . Business Plan Task 11: ImplementatiollPlan ~ Task 12: Business PlIiln Documentation StfHK;ng Committee Meetings .1 . Minneapolis-Duluth Corridor dSh,1iI11 Lak~ : , Philli " lt~j~--,-"J,~ ., . , :.....L ..;.......... ........(... --I ~r.~2~~li~~~~.~;"..,;' ~" Evaluation Scenarios 79-mph, 110-mph, and 125-mph Speed (mph) 79 79 79 110 110 125 125 Frequency (train/day) 1 2 4 4 8 4 8 Full Fare ($/mile) 0.22 0.22 0.22 0.35 0.35 0.35 0.35 Running Time (minutes) 170 170 170 120 120 110 110 Scenarios overlap with 4 round trip frequencies to facilitate an "Apples to Apples" comparison. Assumed fare levels, however, are higher in the 11 O-mph and 125-mph scenarios. Estimated Capital Costs Updated 8+2008 79/1 $59.4 M $16.0 M $75.4 M 79/4 $170.1 M $32.0 M $202.1 M 110 $336 M $64.0 M $400 M 125 $545.8 M $64.0 M $609.8 M Revenue Yield Analysis Average Fare Results ~j:J3H~ 1~-,j,Uj:JJ-J Minneapolis-Duluth $22 $36 Minneapolis-Hinckley $11 $18 Minneapolis-Cambridge $9 $15 Represents a projected "average" fare. Discounted fares for frequent travelers, families, seniors, veterans and group discounts are not reflected in this chart. 2010 Ridership Thousands of Riders 937,000 1,000 900 800 700 600 500 400 300 200 100 0 79/2 79/4 110/4 110/8 125/4 125/8 2010 Revenue Millions of $2006 $29,0 $30.00 $25.00 $20.00 $15.00 $10.00 $5.00 $0.00 79/2 79/4 11 0/4 11 0/8 125/4 125/8 2010 Revenue Forecast (in millions of 2006$) 40.0 35.0 . Shuttle Bus 30,0 Connection to Casino 25.0 20.0 15.0 . Direct 10.0 Connection 5.0 to Casino 0.0 Financial Results - 110 mph 8 Trains $60.00 $50.00 == $40.00 == ~ Revenue :g $30.00 Cost C) N -". ~ $20.00 $10.00 $0.00 ~ ,,~ ,,'0 ,,<?l :t,'1, ~ ~ ~" ~ 4- ~ ~~~~~~~~~~nS> Year After ramp-up. 110-mph systems cover full operating costs. Financial Results - 2012 Comparisons 6 4 -s:; ~ 2 .Q ::. !!!. 0 .:, ::. Q.. -2 ::. CI) ~ -4 '" '" .6 -8 . 79/1 .79/2 079/4 0 110/4 . 110/8 11I125/8 . Increased Speed or Frequency requires more Capital Investment . For 79-mph Service, Increased Frequency requires more subsidy . For 110-mph Service, Increased Frequency generates more surplus Estimated Economic Impacts for Twin Ports - Twin Cities Corridor ( 110 mph, 8 trains/day) Economic. Benefits' 1i'otalCnrridor ... Employment (# of Jobs) 13,800 Household Income ($ ml) $600 Development Potential ($ ml) $1,780 Income and development potential estimates are given in 2006 $ The benefits to the participants of this alliance are jobs and increased tax base. For instance, along the corridor, the alliance projects new employment of almost 14-thousand, an increase in household incomes of 600-million dollars and a total economic development potential approaching 2-billion dollars. Estimated Economic Impacts for Twin Ports - Twin Cities Corridor Stations ( 110 mph, 8 trains/day) Economic Benefits Duluth $l.iperi()r Hinc;l<l~y Employment (# of Jobs) 1,400 - 700 - 900 1,900 - 1,900 2,500 Household Income ($ ml) 50 - 70 25-30 90 - 120 Development Potential 140 - 190 70 - 90 250 - 340 ($ ml) Income and development potential estimates are given in 2006 $ Breaking the numbers down a little further, the TEMS study projects new Twin Ports employment of almost 3-thousand workers and a tota development potential of nearly 280-million dollars. Further south in Hinckley, where the line begins to become more attractive as a commuter link, jobs will be in the 2-thousand range with potential development greater than 300-million dollars. Timetable for the 110/6+9 Scenario ~--------~l--.---I---'-~- "'-"f--'--~"----- ------~-. .--r--I-.-M-;------~---~---] Tra;nset A , B I c A B C , A C I B L I Northbound #7000 #7002 #7004 #7006 #7008 #7010 #7012 #7014 #7016 I , Northstar 7:00 9:25 11:50 14:15 16:40 ~ ~~i}- 19:05 21:00 23:05 ~.~ Foley BI\d 7:12 9:37 12:02 14:27 16~53- 19:17 ~ 23:17 Cambridge 7:33 9:58 12:23 14:48 17:13 17:48 19:38 21:~_ 23:38 Hinckley 7:57 10:22 12:47 15:12 17:37 ~~ 20:02 ~ -g+~}- Sandstone 8:05 18:20 22:05 Superior 8:46 11:11 13:36 16:01 18:26 ~~.~}- I i Duluth Depot 9:00 11:25 13:50 16:15 18:40 I I I I I i- Trainset A C A B C A I C B I c ",. ! Southbound #7001 #7003 #7005 #7007 #7009 #7011 #7013 #7015 #7017 ~, - ~!~D~ ___u 6:10 9:10 11:35 14:00 16:25 18:50 _.____~.-_._----J Supenor -5:37- 6:21 9:21 j......1.!.:46 14:11 16:36 ~-- ~~~ ---"---'--'-il~__~ Sandstone -- ~~- 19:42 -~23:O7 Hinckley .--. -5:45- '7:10- 10:10 12:35 15:00 17:25 19:50 -23'Ts~ ~~--r--'---j Cambridge 6:09 7:34 10:34 12:59 ~~ 17:49 19:39 -~ 23:39 I ' ~--- ~.~- 7:56 10:56 13:21 18:11 20:01 20:36 0:00 --~I-~--j Northstar 8:10 11:10 13:35 16:00 18:25 20:15 20:50 0:15 ., ~ote1:Rrghl19~ted -Meets-khOwnatCamEildgeo'ccuratcambridges.!.~}ng:-:wtUChlincl~es -ftihtation sto-P:--~-- :-----==---t-------~ : Note 2: Highlighted Meets shown at Hinckley occur at Hinckley-Brook Park siding, which is about 6 min south of Hinckley Casino stop. i ~~~::,e;bo~~~~<505C7,~6-7011-7t(Slart~insan=t::: D~iJ!hL~i___-~ -~t:==--=.f=:::- -: ---~ ~Train B: 7002-7.Q97-7~~7015-7016 (Starts ~ Northstar, e~nds i~andstone) ~~__! .--~J---__, i ____,_~----.j Train C: 700s..7004-700~7~1~~7017 (i-tarts in DU:uth, ends~n Northstar) ____~_~-+-._.+--_~+-___.__: ~____~..___,____I______I_~__.~,--____,--____--,-.___~~ ___----'-______L_.__.__________--1..____..._____.L_..___~_..J Conclusion ">"0'..-'1'.. .t- 'P. ,..., A .....: ~;)..., ~ '"...\I.....~.... -~ :-'..... -''.' "Ij;", ..~ .,.".., .."'4<'!t<',. · 79-mph Service - Capital cost of $75-$202 million - An annual operating subsidy of $2.5 increasing to $6.0 million per year as train miles are added. - Cost benefit is negative or marginal. · 11 O-mph Service - Capital cost of $362 million -It generates $1.2- $4.6 million annual operating surplus. - Cost benefit is positive. · 125-mph Service - Capital cost of $610 million - It generates $0.6- $5.2 million annual operating surplus. - Cost benefit is positive. The Twin Ports & North Shore ,',1" i' 'I . ;~ " .>~~;\" " '\ ,'. ,..1;' 'ij'~ )~~'''~ ,~l.' ;!iR' \.:t ,,~;,: ':>~',:i. t .:"~=_~_:!:-:-~~: ~.:~ "~..,: .<~>, "'"~--~ --. ..oL.l- ,ll~ f,l\,:i ,f Ij ~;' i-. -~~'- ~~ - ,,--' l- The other major difference between 1985 and today is the explosion of real estate development on the North Shore of Lake Superior, and on lakeshores across the Iron Range. These are mega-homes, condominiums and townhouses. This means people will be traveling here more often than in the past, and they will want a more luxurious way to get here. Grand Casino Downtown Hinckley Let's spend a few moments talking specifically about Hinckley. Of course, when we do, the topic centers around two possible stops.. ..one west of the freeway, the other on the east side closer to the casino. A study done for the Mille Lacs Band shows a sizable ridership increase with a stop at or near their casino location. The New Twins Stadium! Minneapolis to Duluth-superlor NLX Passenger Rail Alliance St. louis & lake RRA City of Dulutl1 Pine County Mille lacs Band of Ojibwe Kanabec County .h.'" Isanti County Anoka County NORTHERN LIGHTS EXPRESS Hennepin County City of Minneapolis This could be the final destination for the Duluth train, across the street from the new Twins stadium. There it would hook up with a two block extension of the Hiawatha that will eventually extend over to the Union Depot in St. Paul. That brings us to the current study completed by Transportation Economics & Management Systems, Inc., a Washington DC consulting firm that has extensive transportation experience around the world designing similar passenger rail service. Hiawatha Light Rail Train Downtown Airport Mall of America .... '., .' The benefits of adding passenger rail seNice between Duluth and Minneapolis extend beyond the benefits to passengers. In Minneapolis, the Hiawatha Light Rail was built for over l80-million dollars. Already, planners are working on over 2 - and % billion dollars in privately financed development along the Hiawatha Corridor. All AboardI NL~~ NORTHERN LIGHTS EXPRESS Minneapolis-Duluth/Superior passeng r Rail Alliance Summer 2008 Update Participants Environmental work, BNSF review slated for summ r 08 Chair-St. Louis County Commissioner Steve Approximately $1,100,000 is the PElS. Because some of soon from BNSF, which Raukar now available for the Alli- the PElS work needs to be owns the existing track nln- Vice-Chair-Anoka ance to use toward a Pro- done during the growing ning from Minneapolis to County Commissioner grammatic Environment season in Minnesota, Alli- Duluth. Dan Erhart. Impact Statement (PElS). ance staff is exploring op- Thanks to language changes tions for doing the work in "It's a good sign that they're Regional Rail enacted in the 2008 Minne- stages and as funding be- reviewing the proposal in its Authorities sota legislative session, comes available. earliest stage," said Anoka . Hennepin County $900,000 of the money was County Commissioner Dan made available through a Another funding request to Erhart, vice-chair of the . Anoka County 2006 bond appropriation advance the project, worth Alliance. "I know from . Isanti County allocated to St. Louis $3.9 million, is working its working with them on the County. The other $200,000 way through the congres- N orthstar Commuter Rail . Pine County will come from the Alliance. sional process for PElS, Project that this is unusual . St. Louis & Lake engineering and other pro- for them to do this kind of Counties The PElS is the next step in ject needs. work at no cost to a project The cities of pursuing federal capital and I'm thankful for their . Minneapolis funding for the project. The BNSF Reviews Plans efforts." total cost of the PElS is In response to a meeting in . Duluth estimated at $2.2 million, A Congressman Oberstar's Erhart added that he doesn't Also participating grant application has been office a few months ago, expect BNSF to agree with . Superior, Wisconsin submitted to the Federal BNSF Railway agreed to everything in the proposal, Railroad Administration, review the Alliance's pro- but the feedback they pro- . Douglas County, Capital Assistance to States posal for passenger rail ser- vide will be valuable infor- Wisconsin for $1.1 million to complete vice. A report is expected mation for the Alliance. . Mille Lacs Band of Ojibwe . Agencies and Selection of logo, name signal full speed ah ad communities along the corridor Members of the Minneapo- One arm of the X is made "We wanted a logo that is lis-Duluth/Superior Pas- out of streaks, representing memorable," said St. Louis senger Rail Alliance selected the northern lights. Under County Commissioner Steve a logo at their May meeting the letters are a stylized 10- Raukar, chair of the Alli- to help market the proposed co motive and the name, ance. "In picking design train, Northern Lights Ex- Northern Lights Express. elements, like color, we used press. The direction of the loco- input from the focus groups .&~E%, ~jjL .~, motive graphic changes, that helped select the train .j l' ~("I '-"* ~ The design features the ini- depending on its position name this spring." 4?J'~;.'~~. ,~""c,>""~,;::'~i;:%~~J-~~;;'$'r~ii{~~;;';';1iL~+i<,,'j>i,,, tials NLX in green and blue. on the train. NORTHERN LIGHTS EXPRESS Minneapolis-DuluthjSUperior Passenger Rail Alliance North & South Contacts: Bob Manzoline, St Louis & Lake Regional Rail Authority Ph: (218) 254-2575 bob.manzo/ine@ironwor/d.com 80 I SW Hwy 169, PO Box 627 Chisholm, MN 55719 Jon Olson, Anoka County Regional Rail Authority Ph:(763) 323-5789 jon.olson@co.anoka.mn.us. 2100 3rd Ave., Anoka, MN 55303 N1~{ .>.,,_,._~W?i$g,;gi', NORTHERN lIGHTS EXPRESS Existing railroad tracks connect Minneapolis and Duluth/Superior. Alliance exists to explore service opti ns The Minneapolis-Duluth/ The National Passenger Rail miles per hour Superior Passenger fulil Alli- Study Group in December . Two-hour service between ance is a joint powers board 2007 identified this corridor as Minneapolis and Duluth Economic boost formed to explore options for one of eight top priorities for . $2 billion in development prediaed for renewing passenger rail service development. potential and 13,833 jobs proposed Minneapolis in the 155 mile corridor. The Alliance has completed a . Likely fares of $36 for one- to Duluth rail Representatives on the Pas- feasibility study using the way from end to end; $18 senger fulil Alliance include TEMS consulting group. from Hinckley to Minnea- the regional rail authorities of Based on that study, the group polis, excluding discounts Hennepin, Anoka, Isanti, is looking at four alternatives, . Operational within four Pine, and St. Louis and Lake with costs ranging from $202 years of securing funding counties, and the cities of to $394 million and round Minneapolis and Duluth. Also trips varying from four to nine The Alliance is pursuing fed- participating are the Mille Lacs per day at different service eral funds through the Federal Band of Ojibwe, Douglas levels. Railroad Administration. By County and the City ofSupe- The TEMS report projects: comparison,conunuter~ rior in Wisconsin, and other and light rail projects pursue agencies and conununities in . 3,000 riders per day funds through the Federal the corridor. . Top speeds of up to 110 Transit Administration. NORTHERN LIGHTS EXPRESS Summary of Three Transit-Related Bills Introduced in May 2008 in Washington, D.C. The Passenger Rail Investment and Improvement Act of 2008 The bill authorizes more than $14.3 billion for Amtrak capital and operating grants, state intercity passenger rail grants, and high-speed rail over the next five years. Major provisions include: 1. The bill authorizes $6.7 billion to Amtrak for capital grants and $3 billion for operating grants. 2. The bill provides $2.5 billion for grants to states to pay for the capital costs of facilities and equipment necessary to provide new or improved intercity passenger rail. Federal share is up to 80 percent. The Secretary of Transportation would award grants on a competitive basis based on economic performance, expected ridership, and other factors. 3. The bill authorizes $1.75 billion for grants to states and/or Amtrak to finance the construction and equipment for 11 authorized high-speed rail corridors. Federal share is up to 80 percent. Grants awarded on competitive basis. 4. Many of Amtrak's service routes outside the Northeast Corridor suffer from poor service reliability and on-time performance because of freight traffic congestion. The bill provides congestion grants to Amtrak and the states for high-priority rail corridors in order to reduce congestion and facilitate ridership growth. Rail Infrastructure Development and Expansion Act for the 21st Century (RIDE 21) The United States is behind other developed nations in investing in high-speed rail transport. Today, American highways and airports are increasingly congested and further investment in those networks is limited. New airport and highway projects often face substantial opposition. Investment in rail passenger service can help relieve air and highway traffic congestion and free up capacity. Major provisions of the bill include: 1. Authorizes Tax-Credit and Tax-Exempt Bonds for High-Speed Rail Improvements. RIDE-21 establishes authority for states or interstate compacts to issue $12 billion in federally tax- exempt bonds and $12 billion in federal tax-credit bonds for infrastructure improvements for high-speed passenger railroad infrastructure. Minneapolis-Duluth/Superior Passenger Rail Alliance, ph: 218-254-2575 Page 1 2. Authorizes DOT Secretary to Approve Overall Corridor Design. Designs must include certain elements, such as an agreement with freight railroad if its right-of-way is used. 3. Authorizes DOT Secretary to Approve High-Speed Projects. The Secretary may approve projects to complete a major portion of the infrastructure to complete a viable and comprehensive corridor for high-speed rail as defined in 49 U.S.C. see 26105 (including corridors designated under ISTEAjTEA-21) at 125 mph or higher. 4. Establishes Preferences for High-Speed Projects. The Secretary may preference projects that meet a number of criteria, including linking rail passenger service with other modes of transportation, improving commuter rail operations, impacting air traffic congestion, and demonstrating state or local financial support. S. Allows Unused Bond Authority to Carry Over for Subsequent Years. "SavinR EnerRV ThrouRh Public TransDortation Act of 2008." H.R.60S2 H.R.6052 is a bi-partisan bill originating in the Committee on Transportation and Infrastructure in the u.S. House of Representatives, chaired by Hon. James L. Oberstar. The primary objective of H.R.6052 is to reduce the United States' dependence on foreign oil by encouraging more people to use public transportation. If Americans used public transit at the same rate as Europeans-for roughly 10 percent of their daily travel needs-the United States could reduce its dependence on imported oil by more than 40 percent, nearly equal to the 550 million barrels of crude oil that we import from Saudi Arabia each year. Components of the bill: 1. $1.7 billion over two years for transit agencies nationwide that are temporarily reducing transit fares or expanding transit services to meet the needs of the growing number of transit commuters. 2. Increase in the Federal share for clean fuel and alternative fuel transit bus, ferry or locomotive- related equipment or facilities. In fiscal years 2008 and 2009, the increased Federal share for these activities is 100 percent of the net capital cost of the project. 3. All Federal agencies will offer transit passes to Federal employees throughout the United States. 4. A pilot program will allow the amount expended by private providers of public transportation by vanpool for the acquisition of vans to be used as the non-Federal share for matching Federal transit funds in five communities. 5. Increase in the Federal share for additional parking facilities at end-of-Iine fixed guideway stations. Minneapolis-Duluth/Superior Passenger Rail Alliance, ph: 218-254-2575 Page 2 starTribune.com I MINNEAPOLIS - ST. PAUL, MINNESOTA Editorial: Exploring rail line's pot ntial a smart st p June 21, 2008 The final coat of paint had just freshened up the front-yard mailbox post in Andover when neighbors out for a bike ride stopped to say hello. The conversation quickly turned to a topic on many minds -- $4 a gallon gas --and the possibility that a new high-speed passenger rail line proposed from Minneapolis to Duluth would include stations in the Anoka County suburb, East Bethel and Cambridge. The impromptu gathering's verdict? An excited thumbs-up for a potential new commuting option. To be sure, the stations and the rail line are far from a reality. While the Northstar commuter line running from Big Lake to Minneapolis is slated to open next year, the high-speed line to Duluth is in preliminary planning stages as officials mull feasibility studies and explore funding. The estimated cost of the line, which could open in 2012: roughly $400 million. Still, the line has a powerful champion in Anoka County Commissioner Dan Erhart, one of the visionaries who pushed for Northstar. This week, the pragmatic Erhart told Star Tribune reporter Paul Levy that the new line could double as a commuter line to take residents of Anoka and Isanti counties into downtown Minneapolis. A study is getting underway explore this. "The public is demanding a high-speed passenger line that will get people from Minneapolis to Duluth in two hours ... but on the south side, it would be foolish to ignore the need for commuter rail. The benefits are obvious," Erhart said this week. Erhart is right. In an era of unprecedented energy costs and limited public dollars, it makes eminent sense to maximize the line's use. If the train is going through these areas, and the cost isn't burdensome, why couldn't it serve the needs of area commuters as well as passengers traveling to and from Duluth? Even if you're not a fan of rail or public transit, expanding the line's commuter capability has much to offer. Andover, East Bethel and other northern fringe cities are growing rapidly. Andover's population, for example is on track to reach 39,000 in 2020, an astonishing increase of 47 percent from 2000. East Bethel's population is expected to hit 18,400 in the same time period, up from 10,941. That translates to a lot of drivers and congestion on roads that haven't kept up with the growth, as anyone who slogs through the daily morning backups on U.S. Hwy. 10 knows. Road improvements are still needed. But at the same time, commuters who can take a train will help clear out the roads for those who drive. It was 1985 when the last Amtrak passenger trains made the Duluth-Twin Cities run. It was a four-hour trip. Delays were common. Since then, much as changed. Trains are faster. Gas prices are soaring. Metro leaders need to be strong advocates for commuters. Seriously evaluating the proposed line's potential to serve these growing communities is a smart step. ---- -------. ----.. -.------ .__.___u- .---.---. -