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HomeMy WebLinkAboutMarch 14, 1995 o o o o o ,,,,,ed':!:';' ",.,-... _._"~- ,JA.: CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 PARK AND RECREATION COMMISSION - MARCH 14, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Tom Anderson on March 14, 1995, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Dave Erickson (arrived at 7:43 p.m.), Al Grabowski, Jim Lindahl (arrived at 7:32 p.m')r Jeff Kieffer, Dave O'Toole, Roger Paulson None Park Coordinator, Todd Haas Others Commissioners absent: Also present: APPROVAL OF MINUTES March 2, 1995: Correct as written. MOTION by 0' Toole, Seconded by Kieffer r to approve the Minutes as written. Motion carried on a 5-Yes, 2-Absent (Erickson, Lindahl) vote. TIMBER MEADOWS 3RD ADDITION PRELIMINARY PLAT (Commissioner Lindahl arrived at this time; 7:32 p.m.) Mr. Haas noted the Commission had recommended cash in lieu of land when reviewing the sketch plan for this plat. MOTION by Kieffer, Seconded by Paulson, to accept cash in lieu of land for the Timber Meadows 3rd Addition preliminary plat. Motion carried on a 6-Yes, 1-Absent (Erickson) vote. APPROVE SOCCER SCHEDULE Herb May, North Metro Soccer - stated he has talked with Chuck Robertson of the Invader Soccer Club about a contingency plan for the use of soccer fields. At the moment neither club knows which nights they will have games because that is controlled by the State. He expected to have that schedule around the 1st of May. He asked if it would be possible to use the soccer fields on weekends, specifically Sunday evenings, for makeup games and possibly for the 17-and 19-year-old teams. The Commission did not see a problem using the fields on weekends but asked that the City be contacted as soon as possible about the specific dates. The only concern would be the constant use of the fields and not allowing some relief for the turf. o u ,.J Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 1995 Page 2 (Approve Soccer Schedule, Continued) Mr. Mav - felt the schedule as proposed would be sufficient for the number of teams. They do not have a problem with under-10 sized fields; the problem is getting time on full-sized soccer fields. The weekend use would only be for makeup games and the older teams if necessary. Mr. Haas thought that City Hall Field #2 will not be usable at all this season, because bids for the new well will be opened the end of March. After further discussion, the Commission agreed to the schedule as proposed for practice. Once the soccer clubs receive their schedule, they will develop a plan for the use of the fields and provide the City with their proposal. Mr. Mav - stated he was told that it is illegal for him to provide a roster of the teams because of privacy. The Commission noted the only purpose of the rosters are to determine how many youth are Andover residents. They asked Mr. May to provide the City with something in writing regarding the legality of providing team rosters to the City. REVIEW DRAFT 13/PARK BOND/PROJECT 94-28 , " ;~ Mr. Haas noted the draft as proposed by the Commission at the March 2 meeting. (Commissioner Erickson arrived at this time; 7:43 p.m.) The Commission generally liked the park bond brochure prepared by the City of Brooklyn Park. Specific points they felt could be used by Andover were the use of two colors, listing the individual parks and the proposed improvements to each, and that the cost to the homeowners be broken down to a monthly cost as opposed to a yearly cost. Another suggestion was to point out the large dollar amounts asked for by other cities as opposed to the smaller issue being proposed by Andover. Also note that Andover has never issued a bond for park improvements. Another thought was to mention how much volunteer effort and donations have already gone into the Field of Dreams and what remains to be done. Discussion was on the distribution of an information pamphlet to the residents. Mr. Haas was asked to determine the cost of mailing it to each household. Other ideas were to send it along with the newsletter, which is scheduled to be released around the first of May, and to have the athletic associations distribute them door-to-door. Mr. Haas stated he will have a draft brochure for the Commission to review at the next meeting. He will also have costs for printing the brochure and various methods of distribution. ~-) ~ ) r ...... <) .r - -"", '.-) u ,. '\ \_..J Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 1995 Page 3 REVIEW BIDS/IP 94-1/LIGHTS CITY HALL PARK COMPLEX #1 Mr. Haas reviewed the bids which were opened on Tuesday, March 14, 1995. Staff is recommending that Alternates 1 and 2 for security lights be deleted from the bid. Anoka Electric will install lights for $300 to $500 each and a monthly fee and will do the on-going maintenance at no cost to the City. Staff felt that would be preferable. The low bidder has not worked in Andover before, but the Engineer has worked with the company and found them to do good work. Mr. Haas recommended the Commission forward a recommendation to the City Council to award the contract to Klein Electric at the base bid of $56,900 and to drop Alternates 1 and 2. MOTION by O'Toole, Seconded by Grabowski, to so move. Motion carried unanimously. CHAIRMAN'S REPORT Concession/Storage Building in City Hall Park Complex #2 - Commissioner O'Toole reported the building permit comes to approximately $5,500, and there is an attempt to get them waived. Mr. Haas stated apparently the fees must be reported, and Staff is looking at that issue. Commissioner O'Toole reported the schedule is to dig for the building on April 20, pour the footings on April 21, weather permitting, then have the underground electrical and plumbing completed, pour the slab and start putting up the walls. They have also received pledges of various materials for the building at last night's registration for the athletic teams, which he found encouraging. Sprinkling System for Field of Dreams - Mr. Haas stated Toro is doing the plans for the sprinkling system for nothing. It is expected the bids will go out the end of April. The Commission asked Mr. Haas to check with the Parks Department to be sure the necessary equipment is available to keep those fields watered until the sprinkling system is installed. Update on Well #5 - Mr. Haas reported the new well is proposed to be located at the north end of the soccer field behind the Public Works Building. It will not affect any trees. The extension of the sewer line will go through the park. The intent is to have the least impact and damage to the park and trees. It is also expected that the road will remain open, as the trench will be backfilled each day. Commissioner Grabowski stated the athletic associations would not object to having the road closed until construction is completed. "Fields Closed" Signs for Field of Dreams - Commissioner O'Toole asked that signs be placed in the Field of Dreams that they are closed, so no one uses those fields until the turf is established. Mr. Haas agreed to forward this item to the Parks Department. , ') \...... /' \ l_..J "\ ) Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 1995 Page 4 (Chairman's Report, Continued) Blocks Moved for Concession/Storage Building - Commissioner O'Toole asked that Kevin Starr, Parks Department, be thanked for moving the blocks to the site. Finances - The Commission asked Mr. Haas to determine into which fund the donation from the Lions Club was placed. They also asked for an updated financial report for the next meeting. In addition, they asked for an updated roster of the Commission and City Council. MOTION by Paulson, Seconded by O'Toole, to adjourn. unanimously. Motion carried The meeting was adjourned at 8:15 p.m. Respectfully submittedr \~~~e~l ~ Recording Secretary