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HomeMy WebLinkAboutAugust 7, 2008---..- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting August 7,2008 7:30 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (7/17/08) 4. Skate Park Presentation/3rd Liar Skate Park Representative 5. Wrap Up of Joint Meeting With City Council 6. Review Outstanding Items 7. Chair's Report 8. 9. Adjournment CITY o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 4. Skate Park Presentation/08-08/3rd Lair Skate Park Representative Date: August 7, 2008 INTRODUCTION Chairman Masloski has requested that this be on the agenda. DISCUSSION City staff has been in contact with Mark Muller, President and Events Coordinator of 3rd Lair Skate Park. Mr. Muller will be at the meeting and will be making a presentation to the Park Commission about other options that the Commission may want to think about before deciding on a product and layout for the skate park the City is thinking about constructing within the next couple years. ACTION REQUESTED No action is necessary. Respectfully submitted, T~~ CC: Mark Muller, President of 3rd Lair Skate Park, 850 Florida Avenue, Golden Valley, MN 55426 (item sent bye-mail) Mary Jo Johnson, 1318-145th Avenue NW, Andover Shaun Van Vark, (item sent bye-mail) H:\Engineering\Parks\Park & Aec Packet Information\ltems\2008\080708\item 4.doc C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Wrap Up of Joint Meeting With City Council DATE: August 7, 2008 INTRODUCTION This item is in regard to the wrap up of joint meeting with City Council. DISCUSSION As you may recall, the items that were discussed at the joint meeting were as follows: . Status of the skate park (existing and proposed)-Hupp/Kowalewski . 2009-2013 Parks Capital Improvement Plan . Discuss the possibility of having a non-resident fee for use of city facilities . Discuss the future of irrigation of city parks/fields ACTION REQUIRED No action is necessary unless the Park Commission has other items they would like to talk about. Respectfully submitted, ~~ Todd J. Haas C I 'r y 0 17 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission /' FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Review Outstanding Items DATE: August 7, 2008 Issues list as of 8/5/08 COMPLETED PROJECTS - . ON-GOING PROJECTS - . DeveloD Site Plans for all existing parks which indicates the facilities available. (On-Going). . Andover Station North Ball Field Facility (DrODertv south of the old landfill) - There are some items that still need to be done including getting the building sprinkled and the bathrooms which is a must before the public can use the building. Jim Dickinson, City Administrator, has discussed the funding with the City Council last month. Based on that discussion, the City Council has authorized funding to help finish up the bathrooms and concession area. The city staff will still be working with the baseball association, as their still may be items that could be done by them. Otherwise the public works personal may be doing a lot of the work over the winter months so that the building will be open for spring baseball season. . UDdate of Park Dedication ImDrovement Fund Quarterlv ReDort - Next quarterly report is due in October. . UDdate of Quarterlv Sheriff's DeDartment Reoort on Park Patrol & Vandalism - Next quarterly report is due in October. . ComDrehensive Plan (Park & ODen SDace ChaDter) - Nothing new to report. The City Council reviewed the final draft this past February 6th for all the various chapters of the plan including the parks chapter. The Planning Department has sent out the draft plan to the surrounding communities and other governmental agencies for their review and comments. These various agencies will have up to 6 months to review the plan. . Sunshine Park Irriaation Well - The pump that is necessary to pump water from the well has been sized. The City is waiting for delivery of this. Also electrical service still needs to be installed from the building to the well. Any questions regarding this, feel free to contact Dave Berkowitz, City Engineer, at 763-767-5133. ON-HOLD PROJECTS - None at this time. TASK FORCE UPDA TES - H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\080708\item 6.DOC . Skateboard Task Force - Hupp/Kowalewski Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at with the skate park and the donation situation. OTHER ITEMS OF INTEREST - . The discussion regarding irrigating of city parks will be discussed at one of the upcoming meetings most likely in September. Note: If you have any items that you would like to add to the list, let me know at the meeting. , H:\Engineering\Parks\Park & Rae Packet Information\ltems\2008\080708\item 6.DOC PARKAND RECREATION COMMISSION MEETING - JULY 17,2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on July 17, 2008, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Tony Kowalewski, Vice Chair Jim Lindahl (arrived at 7:33 p.m.), and Peggy Scott (arrived at 7:33 p.m.). Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas. RESIDENT FORUM There were no comments at this time. Motion by Hupp, seconded by Boyer, to close the resident forum. Motion carried on a 5- ayes, O-nays, 2-absent vote (Scott, Lindahl). APPROVAL OF MINUTES Motion by Hupp, seconded by Butler, to approve the June 19,2008 Park Commission minutes as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Scott, Lindahl) vote. CONSIDER 2008 TOURNAMENT APPLICATION FOR BASEBALL Mr. Haas explained that they have received signed applications from the Andover Baseball Association for use of the fields at Andover Station North for the weekend of August 1 through 3,2008. Commissioners Scott and Lindahl arrived at 7:33 p.m. Motion by Hupp, seconded by Kowalewski, to accept the application. Motion carried on a 7-ayes, O-nays, O-absent vote. Regular Andover Park & Recreation Commission Meeting Minutes - July 17, 2008 Page 2 CONSIDER 2008 FALL FOOTBALL - SOCCER SCHEDULE Mr. Haas explained that this item is in regard to approving the 2008 fall soccer/football schedule. Chair Masloski wondered what the difference was between Item 5 and Item 6. Mr. Haas stated Item five deals with baseball and softball fields and item six deals with only football and soccer fields. Commissioner Kowalewski thought what the football association was looking for was they were using the outfields from Sunshine Park which are actually baseball/softball fields so that is why they are applying for these fields under this application. He wondered if there would be any conflict between the football association practice areas compared to the number of soccer fields that are going to be utilized. Mr. Terry Boe, President of the Andover Football Association, indicated there should not be any conflicts. With the use of Andover Station North they will use those fields for practice. Motion by Scott, seconded by Hupp, to approve the 2008 fall Football/Soccer schedule. Motion carried on a 7 -ayes, O-nays, O-absent vote. CONSIDER 2008 FALL FOOTBALVBASEBALVSOFTBALL SCHEDULE Mr. Haas explained that this item is in regard to approving the 2008 softball/baseball/football schedule. There was discussion between the Andover Football Association President, Mr. Haas and the Commission regarding use of the fields and the baseball schedule and possible conflicts. Motion by Hupp to approve the fall Football/Baseball/Softball Schedule. Motion failed for lack of second. Motion by Scott, seconded by Boyer, to table this item until they get clarification from the Baseball Association for possible conflicts with the Football Association scheduling. Motion carried on a 7 -ayes, O-nays, O-absent vote. Further Discussion Mr. Boe stated he would like for the soccer schedule to get approved because they will be practicing before the next Park Commission meeting and need to get their schedule set for the teams this fall. Chair Masloski indicated they can approve this at next Tuesdays Joint meeting with the City Council if needed. ---- Regular Andover Park & Recreation Commission Meeting Minutes - July 17, 2008 Page 3 SKATE PARK PRESENTATION/08-08 Motion by Scott, seconded by Boyer, to move item seven (Skate Park Presentationl3rd Lair Skate Park Representative) down to item thirteen to give the presenter time to get to the meeting. Motion carried on a 7-ayes, O-nays, O-absent vote. ANOKA COUNTY SHERIFF'S DEPARTMENT ~DQUARTERLY REPORT Mr. Haas reviewed the April through June 2008 Quarterly Park report with the Commissioners. PARK DEDICATION IMPROVEMENT FUND r QUARTER/FINANCE DEPARTMENT Mr. Haas reviewed the second quarter Park Dedication Improvement Fund report with the Commission. UPDATE OF JOINTMEETING WITH CITY COUNCIL Commissioner Kowalewski asked if they could discuss with the Council receiving some money for postage to mail out fliers to local residents and businesses for the skate park. Commissioner Hupp asked if they could add to the agenda regarding revenues coming in and possible revenue sharing, accounting for what the concessions they currently have and trying to keep the money on their balance sheet. Mr. Haas stated they could ask the Council if this could be added to the agenda at the meeting. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Commissioner Kowalewski stated they have two form letters in rough draft, one is for local businesses for possible funding for the skate park and the other one would be possibly for the Andover residents. They also explored the possibility of picking up some plastic jugs to place in businesses for small change and at this point he has five contacts with various businesses for possible donations for the skate park. Commissioner Hupp stated they tried to earmark the sources for the funds and they tried to prioritize it and felt best to start with the larger corporations in the area. They want to try to develop a plan where they get major players right off the bat so they can figure out where they stand as far as funding. They are still kind of hesitant because the big issue is do they have the buy in from the City Council and will they have the cash there when they go after the funds. ---- Regular Andover Park & Recreation Commission Meeting Minutes - July 17, 2008 Page 4 CHAIR'S REPORT Commissioner Hupp indicated he talked to someone regarding the trash and recycling in the City and he wanted to make sure that if there are recycling bins in the City, place only recyclables in them and not garbage. He thought it would be a good idea to try to figure out a way to give some sort of incentive to recycle. He also noted at Prairie Knoll Park that the security lights are up in the parking lot area but he was not sure if they were working yet or not. Commissioner Butler stated he was concerned about the vandalism reports and asked residents to contact the Sheriff s Department if they see anything suspicious going on in their area. Commissioner Boyer reminded people about National Night Out on August 5, 2008 and urged people to get out and meet their neighbors. Commissioner Kowalewski thanked all the coaches and directors of the girl's softball and thought they did a great job. He also stated that Andover Football won their seven on seven and will be doing their fundraiser card this year. Commissioner Scott thought the Andover Fun Fest went well and was well attended. Commissioner Lindahl did not have anything. Chair Masloski reported that the feedback he has received from the Baseball and Softball Associations this summer has been positive. Motion by Scott, seconded by Lindahl, to take a five minute break. Motion carried. The Commission recessed at 8:08 p.m. The Commission reconvened at 8:19 p.m. SKATE PARK PRESENTATION/~ LAIR SKATE PARK REPRESENTATIVE Mr. Haas explained that he could not get a hold of the presenter so this item will need to be rescheduled to another meeting. Motion by Kowalewski, seconded by Scott, to table this item in order for the representative from 3rd Lair to be present to make a presentation. Motion carried on a 7- ayes, O-nays, O-absent vote. Mr. Shawn VanVark, 15408 Lynette Street, thanked the efforts of the City and Commission for the skate park. He stated both his sons were heavily involved in skate Regular Andover Park & Recreation Commission Meeting Minutes -July 17,2008 Page 5 boarding. He explained that while living in Iowa they formed skate clubs and he was involved heavily in the skate board effort and he would like to continue to do this in Andover. He talked about trash and some problems in the skate park and indicated that the problems involved kids not involved in skate boarding. He thought it was important to keep in the plans for the skate park for different levels of skills. He offered his assistance to the Commission. Tucker Van Vark thanked the Commission for putting in the skate park and he thought metal was not the best option because it gets hot in the summer. He thought concrete or wood would be better. He also did not think the rails should be painted. He also noted that there is some vandalism and he could take care of it. He also thought a way to make money for the skate park is to have a demo at the Fun Fest and they could make shirts and sell them. Ben Johnson thanked the Commission for the skate park. He noted the vandalism is mostly from kids who do not skate there. Tanner Van Vark also thanked the Commission for the skate park because now he has somewhere to skate. ADJOURNMENT Motion by Butler, seconded by Lindahl, to adjourn the meeting at 8:36 p.m. Motion carried on a 7 -ayes, O-nays, O-absent vote. Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.