HomeMy WebLinkAboutWK July 22, 2008
C I T Y o F
0 NDOVE
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
City Council Workshop
Tuesday, July 22, 2008
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Joint Meeting with Park & Recreation Commission
a) Status of Skate Park (Existing & Proposed)/Hupp & Kowalewski
b) 2009-2013 Parks Capital Improvement Plan
c) Discuss Possibility of Non-Resident Fee for Use of City Facilities
d) Discuss Future of Irrigation of City Parks/Fields
3. Assessment Policy Discussion - Engineering
0 4. Discuss Oak Wilt Grant Guidelines - Engineeri ng
5. 2009 Budget Development & 2009-2013 CIP Development Progress Report
6. City of Anoka Comprehensive Plan Update
7. City of Ham Lake Comprehensive Plan Update
8. Other Business
9. Adjourn
0
(E)
0
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Status of Skate Park (Existing & Proposed)/Hupp & Kowalewski
DATE: July 22, 2008
INTRODUCTION
Commissioners Hupp & Kowalewski will give an update at the meeting as to what the
0 Skate Park Committee has been doing with donations and how things are going with the
Skate Park by the Community Center.
ACTION REQUESTED
No action is necessary as this is an update as to the status of the Skate Park.
Respectfully submitted,
~/~
Todd J. Haas
0
G:\ST AFF\RHONDAA\AGENDA\ITEMS\2008\072208\skate park equipment.doc
@
0 C I T Y 0 F
. NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: y
CC:
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 2009-2013 Parks Capital Improvement Plan
DATE: July 22, 2008
INTRODUCTION
This item is in regard to reviewing the 2009-2013 Parks Capital Improvement Plan (CIP).
0 DISCUSSION
Attached is the proposed Parks CIP as recommended by the Park Commission and the most
current projected fund balance sheet for your review that was prepared by the Finance
Department. The Park & Recreation Commission did have a public input session at the June 19th
meeting to allow residents to comment on the plan. Attached is the proposed CIP. There are no
projects are proposed for the year 2009 and the skate park has been moved to the year 2010. As
indicated on the projected fund balanced sheet, a positive fund balance has been created for each
of the years 2009-2013.
Note: As indicated, $25,000 has been budgeted in every year for miscellaneous items.
BUDGET IMP ACT
Based on the proposed fund balance, which was prepared by the Finance Department and
reviewed by the Park Commission, the fund balance for each of the years 2009-2013 reflects a
positive fund balance.
ACTION REQUIRED
The City Council is requested by the Park Commission to review and comment on the proposed
2009-2013 Parks Capital Improvement Plan.
Respectfully submitted,
0 Ttf(/F-
Attachments: Proposed Parks CIP & Projected Fund Balance Sheet
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Mayor and City Council
Park and Recreation Commission
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works/City Engineer
From: Todd J. Haas, Assistant Public Works Director
Subject: Discuss the Possibility of Having a Non-Resident Fee for Use
of City Facilities
Date: July 22, 2008
INTRODUCTION
This item is in regards to considering a non-resident fee for the use of the City of
Andover park facilities.
0 DISCUSSION
This item is being brought forward to the Park Commission to determine if there
is any interest by the City Council to charge a fee to non-residents for use the
City of Andover's park facilities. City staff has done some research of various
communities including a couple of the surrounding communities adjacent to the
City of Andover. Some of the responses that we did receive included additional
information about the use of their park facilities, which may be helpful in your
making your decision to move forward with user fees or not. Attached is a
summary to this item. We have also attached the City of Andover's current 2008
fee schedule for your review.
Note: It is city staff's opinion that since this is a policy question, the City Council
really needs to determine their thoughts on whether or not there should be a fee
for non-residents.
ACTION REQUESTED
The City Council as requested by the Park and Recreation Commission is to
consider having a non-resident fee for the use of the City of Andover park
facilities.
Respectfully submitted,
0 ~~~
Enclosures: Chart of other cities fees
G :\ST AFF\RHONDAA \AG ENDA \ITEMS\2008\072208\non resident fee.doc
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CITY OF ANOKA
2008 PARK USAGE FEES
An "exclusive use" fee shall be charged accordingly in three-hour increments at the minimum, with an option of
reservino hourlv thereafter.
0 PAVILIONS/BUILDINGS RESIDENT NON-RESIDENT
Three-Hour Hourlv Three-Hour
Hourlv
George Enloe Building $50.00
$15.00 $100.00 $30.00
George Green Pavilion $50.00
$15.00 $100.00 $30.00
Peninsula Point River Room $50.00
$15.00 $100.00 $30.00
Rudy Johnson Building $50.00
$15.00 $100.00 $30.00
Sorenson Building $50.00
$15.00 $100.00 $30.00
. Sunny Acres Pavilion $50.00
$15.00 $100.00 $30.00
Mississippi Park Concession Stand* $40.00
$10.00 $60.00 $20.00
Peninsula -Point Park Concession Stand* $40.00 $10.00
$60.00 $20.00
George Green Bandshell $30.00
$10.00 $50.00 $25.00
"Rental of concession stand includes use of one shelter or patio.
All pavil/ons/buildings have a key, lights, and electricity. All buildings have, or have close to them, restrooms and water
facilities.
PAVILIONS/BUILDINGS RESIDENT NON-RESIDENT
Three-Hour Hourlv Three-Hour
Hourlv
Akin Riverside Park $20.00
$5.00 $40.00 $10.00
John Ward Park (new) . $20.00
$5.00 $40.00 $10.00
Mississippi Park Shelters (4)* $20.00
$5.00 $40.00 $10.00
Peninsula Point Park Patio $20.00
$5.00 $40.00 $10.00
Sunny Acres Park Shelter $20.00
$5.00 $40.00 $10.00
Garfield Tot Lot Shelter No charge No charge
No charge No charge
Grant Tot Lot Shelter No charge No charge
No charge No charge
John Ward Park Shelter (old) No charge No charge
No charge No charge
King Park Shelter No charge No charge
No charge No charge
0 *Policy for reserving Mississippi Park shelters is based on group size as follows:
Groups 1-25 requires 1 (one) shelter
Groups 26-50 requires 2 (two) shelters
Groups 51-75 requires 3 (three) shelters
Groups 76-100 requires 4 (four) shelters
If requested and available, an olitdoor permit can be attached to an indoor permit for use of one fie/dat half price for
daylight hours only (excludes Castle Field). This provision does not apply for tournament use, which is covered
separately. Fees for field/court use during "daylight hours are per event. Fees for field use with lights are per hour, per
field with a maximum reservation of three hours. An "exclusive usen fee shall be ch~rged as follows for OUTDOOR
permits:
FIELDS/COURTS RESIDENT NON-RESIDENT
(Daylight use - per event)
Basketball court No charge No charge
Football field $10.00
$20.00
Horseshoe pits No charge No charge
Soccer field $10.00
$20.00
" Softball / Baseball field $10.00
$20.00
Castle Field Only (+ maintenance costs) $15.00
$25.00
Tennis court No charge No charge
Volleyball court No charge No charge
FIELDS/COURTS RESIDENT NON-RESIDENT
(With lights - per hour)
Softball field $30.00
$50.00
Football field $30.00
$50.00
Soccer field $30.00
$50.00
Baseball Field $30.00
$50.00
Castle Field Only (+ maintenance costs) $40.00
$60.00
z:\parkadm\cilyparks\200
parkusagefees
2009 FEE SCHEDULE
Eagan Parl<s & Recreation
The following facility rental fees 'are subject to 6.5% State sales tax and require a $150.00 damage deposit payable at the time of registration. Sales tax 15 Included In
the
0 proposed 2008 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge,
although a damage deposit 15 required.
Adult League Protest/Appeal Fee
Fee charged to team choosing to protest rule or eligibility
$ 53.00 53.00
53 53
55
Fee charged to team ohoosing to appeal suspension/expulsion
$ 53,00 53,00
53 53
55
"'thletlc Field/Facility Maintenance Fees
Unless obviously known, the user will be considered non-resident Proof of
residency of 75% or better will qualifY for resident rate.
Youth Traveling Teams
$ 100.00 NA $
100 NA
0 Soccer - per team
$ 100
0 Baseball/Softball - per team practice fee for season
$ 25
0 Baseball/Softball - per game fee
$ 15
Adult - up to 9 games per team
$ 245.00 $ 483.00 $
245 $ 490 $ 252 $
505
Adult - more than 9 games, fee for each additional game >9
$ 34.00 $ 57.00 $ 34
$ 68 $ 35 $ 70
Youth Fields - tournaments per field per day or single games
$ 50.00 $ 100.00 $ 50
$ 100 $ 52 $ 103
Adult Fields - tournaments per field per day or single games
$ 73,00 $ 147.00 $ 73
$ 146 $ 75 $ 150
Lights
$ 55.00 $ 69.00
$ 55 $ 55
0 Northview per hour (Includes all 4 fieids)
$ 57 $ 57
0 Goat Hill per field per hour
$ 30 $ 30
Building cleaning per full day use only
$ 73.00 $ 89.00 $
73 $ 73 $ 75 $ 75
Specialty field set-up charge to be determined on a case-by~ase basis. This cost
would be In addition to the fleld use permit cost.
Band Shell at Central Park
Band Shell only
0 Half Day
$ 355.00 $ 445.00 $ 355 $
444 $ 366 $ 457
0 Full Day
$ 670.00 $ 840,00 $ 670 $
838 $ 690 $ 863
Band Shell w/sound system requires staff technician @$20/hourinciudedlnfee
0 Half Day
$ 565.00 $ 705,00 $ 565 $
706 $ 582 $ 727
0 Full Day
$ 1.050.00 $ 1,310.00 $ 1,050
$ 1,313 $ 1,082 $ 1,352
8and Shell In conjunctIon wIth weddlng;receptlon reservatIon at ECC charged per h $ 58,00 $
58,00 $ 58 $ 58
$ 60 $ 60
Canoe Storage from May 1 - October 31
Blackhawk Park/Blackhawk Lake near the boat ramp, Thomas Lake ParkIThomas
Lake near the fishing dock and Bur Oaks Park on the southwest side of lake. Your $ 42,00
$ 84.00 $ 42 $ 53
$ 43 $ 54
Central Park Festival Grounds: Ellipse only - one day event $
147,00 $ 295.00 $ 147 $ 184
$ 151 $ 189
Disc Golf Course per hour
$ 5.00 $ 6,25 $ 5
$ 6 $ 5 $ 6
Eagan Room at City Hall - 2 hour minimum for after-hours rental:
Youth groups from 8 am - 4:30 pm
Deposit Only
Deposit Only Deposit Only
0 Youth groups - after hours per hour
$ 11.50 $ 11.50 $ 11.50 $
11,50
Local civic groups from 8 am - 4:30 pm
Deposit Oniy
Deposit Only Deposit Only
Local civic groups - after hours per hour
$ 31.00 $ 31.00 $ 31 $
31
Other citizen groups:
0 Per hour rental
$ 31.00 $ 60.00 $ 31 $
60
0 Maximum one day rental
$ 270.00 $ 540.00 $ 270 $ 540
For profit organizations:
0 Per hour rental
$ 72.00 $
72
0 Maximum one day rental
$ 430.00 $ 430
Holz Farm Rentals from June - August per day
Group size limited to 80
$ 240.00 $ 295.00 $ 240 $ 300
$ 247 $ 309
Staff attendant required with fee charged per hour $
10.00 $ 10.00 $ 10 $ 10
$ 10 $ 10
oons ne ar I Jurdy oa : 15 bUl ding can accommo ate groups 0 0
or less. This includes availability of overhead/coffee poVkitchen.
Upstairs - retreaVmeetlng space
All day rental- kitchen Included
$ 220.00 $ 245.00 $ 134 $
168 $ 138 $ 173
6 hour time slot - kitchen Included
NA NA $
90 $ 113 $ 93 $ 116
Downstairs - activity space
All day rental
$ 195,00 $ 218.00 $ 45
$ 56 $ 46 $ 58
6 hour time slot
NA NA $ 31
$ 39 $ 32 $ 40
Outdoor Hockey Rinks per hour
With or Without Ice & Lights
$ 17.50 $ 22.00 $ 18
$ 22 $ 18 $ 23
Without Ice
$ 6.25 $ 8.00 $
6 $ 8 $ 6 $ 8
ar eter u ngo: " e ,ge, oat ,I, uarry,
These buildings can accommodate groups of 3040 people.
All day rental from 10 am - 10 pm
$ 134.00 $ 185.00 $ 134 $
168 $ 138 $ 173
Half-day rental from 10 am - 4 pm or 5 pm -10 pm $
90.00 $ 128,00 $ 90 $
113 $ 93 $ 116
a ons: ac aw. entra ar , amas ake and rapp arm.
ese paVllons
can accommodate groups as large as 150 people.
All day rental from 10 am - 10 pm
$ 134.00 $ 185.00 $ 134 $
168 $ 138 $ 173
Half-day rental from 10 am - 4 pm or 5 pm -10 pm $
90.00 $ 128.00 $ 90 $
113 $ 93 $ 116
Blackhawk kitchen use
$ 45.00 $ 50.00 $ 45
$ 56 $ 46 $ 58
Sand Volleyball Courts per court per hour
$ 4,00 $ 5,00 $
4 $ 5 $ 4 $ 5
un e ers: 0 View, earyan a nu ,.
ese seers can
accommodate groups of 15-20. The Lexington-Diffley shelter can accommodate 4
45 people. Sun Shelters can be reserved per day,
45.00 $ 67.00 $ 45
$ 56 $ 46 $ 58
Tennis Courts per court per hour
4.00 $ 5.00 $
4 $ 5 $ 4 $ 5
Use of parks for large groups and/or charity walks/runs/rides
Groups using a substantial portion of park grounds or trail. Activities allowed
only If not In confiict with existing City programs/services
$ $
$ $ $
0 en or ermt
$ 4.00 $ 6.00 $
4 $ 5 $ 4 $ 5
Page 1 ot 1
Maggie Engstrom
o From: Lyndell Frey [LFrey@edenprairie.org]
Sent: Wednesday, May 21, 2008 10:37 AM
To: ' Maggie Engstrom
Subject: Field use fee's
Maggie here is the information that you requested. We currently do not charge the clubs or associations for regular league
play (that includes in house and travel) we also allow each association that has in house tournaments - one free one per
year, per association. We charge a field use fee and additional Biff cleaning fee for all tournaments which bring in other
communities teams. We also charge for all adult team and tournament field use. If you are putting this together in some
type of summery form I would appreciate a copy if possible- thank you and good luck in your information hunt! Lff
Lyndell Frey, Recreation Coordinator
City of Eden Prairie
8080 Mitchell Road
(952) 949-8438
Ifrey@edenprairie.org
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2008 Fee Resolution
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Descrlptlon
Senlce Pee
IlEACHES
Boat 8< Marl.a Rental
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Canoe r"k storage S 45.00 Per rack per ....00
!
ORI':AlI1t7.RD ATHl RTICS
-!
Adolt1.eague Play
i
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Nnn youth sport tum. S 30.00 Per game
I
B1lll Pleld To_amenu
I
Slale, reglaoa!, and oatianallournameulS S 90.00 Per day, per lIeld
i
!
Omor youth andlldultll>urn.men15 5 90.00 Perday, per Ileld
f
, Addltional charge when lights om used S 10.00 Per day. per Ileld
For new .aceer n.ld ror murn.ment 5 160,00 Per aeld ..t-up
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CUnle. aDd Camps
i
5 40.00 Per day, per neld
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I!Ll!A~
!
Ground TbawlDg: November 1 ~ April )
i
Casket burial 5 75.00
!
eremallan hurlal S 50.00
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t
Intmllnent
~.
easket burials S 175.00 Vault slze 12 loch.. by 24 Inch..
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s 300.00 Vaull sloe 12 loche. by 36 Inches
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$ 400.0D Vault .1:4 351ncb.. by 60 Inch..
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5 500.00 Vault .1:4 4a Inche. by 96 Inches
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erematlon hurials S .00.00 Urn size 12 loche. and uDder
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5 350.00 Urn slze over 12 Inch..
,
!
0 1.ot
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Resident S 400.00 20% perpetullleare &: 80* malntBnance
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Nan-resident $ 600.00
,
,
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Sel. Grave Markers
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Slagle S 150.00
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Doubl. S 200.00
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~MnNI^" r.A liD">>' l'T OTS
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:ro foot by 30 foot plat
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Residents only S $4.00 Senlor <llluu discount 512.00
[
20 Coot by 50 !'oot plat
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Re"dents only S J08.00 Senior clUzen dlscOWlI $24.00
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PDL1CE
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Bicycle Lice... $ 10.00
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nata Procewg
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Duplicating, audio recordlDg S 10.00
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DupllcaUDg, doeumeDlaUon S 0.25 Pet slaDdud page
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Athletic Facility Rental AppIication/Permit
City of Fridley athletic facilities are available to Fridley businesses, churches, schools, non-profit civic organizations, and
resident groups (50% of the group must be made up of Fridley residents).
FACILITY REQUEST:
Park: ClSoftbalI Field CSoccer Field ClHockey Rink
Maintenance Requests: CBaseball Field CFootball Field
GENERAL INFORMATION:
Application Date Rental Date(s) Rental Time:
Group Contact Person,
Address
(street) (city) (zip)
Home Phone Work Phone Cell Phone
0 RENTAL FEES:
1. The hourly rate is $20 per hour with a minimwn time of rental for various fields/sports:
Baseball Field - 2 hour minimwn Softball Field - 1.5 hour minimwn Hockey Rink - 1.5 hour minimwn
F obtball Field - 2 hour minimum Soccer Field - 2 hour minimum
2. The fee must be paid at the time of application or at least two weeks in advance or the reservation will be withdrawn.
3. Iffield lights are required, an additional $20 per hour will be charged.
4. Any additional requests for special field prep~ation will be charged to the renter on a direct reimbursement for actual time and
material spent completing the work by our Park Maintenance staff.
PARK RULES:
1. Alcohol is not allowed in any ofthe City parks.
2. Parking is allowed in parking lots only. Vehicles are not allowed On the grass, sidewalk, etc.
3. Park closing time is 10:00 p.m.
4. Dogs are not allowed at Community Park
5. Waste paper and trash must be depositied in refuse barrels.
6. The City of Fridley reserves the right to deny or revoke a permit if it is believed to be in the best interest of the City facilities or the
park users.
NOTE: We will try to provide day-to-day maintenance to the facilitiy you have reserved (mowing, dragging, etc).. however, facilities used
for City programs receive maintenance priority over rentedfacilities.
HAVE THIS PERMIT WITH YOU AT THE FACILITI"AS PROOF OF RESERVATION
By signing below I declare that I have read, and agree to the rental
conditions listed
0
Applicant S Signature
1:\DEPTWIDEIFORMS\AIHLETICF AClLITYRES.PMD
Date: I 107 Number: AD-Parks &
--
0 -"'- Revised: Recreation -
:,u.:
~r>ury
City Administrator:
For: All Users of the parks and facilities in the City of
ADMINISTRATIVE Woodbury
DIRECTIVE .
Subject: OUTDOOR ATHLETIC FACILITY USE
POLICY
PURPOSE
The purpose of this policy is to establish guidelines for the priority use of outdoor athletic facilities in
the City of Woodbury or under control of the City of Woodbury, to provide for the health, safety and
welfare of the public.
It is the intent of this policy to grant priority use for organizations and groups that may desire the use of
specific facilities for a specific period oftime. The priority system is a listing from highest to lowest in
0 terms of reserving specific times and facilities by organizations or groups. . Each priority lists the
following:
. Requirements that the organization or group must meet to fall within that priority;
. Amount of use each priority will be eligible for; and
. The uses that will require fees.
It is also the purpose of this policy to ensure priority scheduling and use of athletic facilities is for
Woodbury residents. Woodbury residents are defined as living, or attending school full-time in
Woodbury. However, if an organization or group desires to host a tournament that will bring in teams
from outside the community, then the residency requirements will not need to be followed.
The City of Woodbury reserves the right to determine if an outdoor athletic facility shall be considered
"a scheduled facility". or not. In other words, the City may decide that it is in the public's best interest to
periodically not schedule specific outdoor athletic fields. Examples would include the need to rest a
field for maintenance or safety purposes, or make specific outdoor athletic facilities available to the
public at large due to demand.
POLICY
PRIORITIES:
.0 Priority I: City of W oodburv
Administrative Directive
0 AD-Parks and Recreation-
Outdoor Athletic Facility Use Policy
Page 3 of7
3. Each year, a financial statement shall be submitted to the City of Woodbury and made available
to the public upon request. This statement must indicate revenues, expenditures and fund
balances.
4. A copy of current bylaws, policies and procedures, which govern the operations, shall be on file
with the City of Woodbury and submitted to any resident of the community upon request.
5. A copy of the current board of directors, contacts shall be submitted to the City of Woodbury.
6. The association is open to all City of Woodbury residents and may not discriminate based on
race, ethnic background, or religion, or ability, however, may make team assignments based on
ability. There will be a policy in place describing the formation ofteams, which will be
submitted to the Parks and Recreation Department by January 1, and made available to any
resident of the community upon request.
7. The organization shall have a coach's certification training program in place for head coaches of
all sports and it shall address sportsmanship values, safety and liability. A copy of this coaches
training program shall be submitted to the City of Woodbury.
0 8. All board meetings are open to the public. The election of the governing body shall be a process,
which is open to all members as defmed by the bylaws of the organization.
9. The organization shall have a policy in place for dealing with members that have special
economic, physical and/or social needs. This policy shall be in writing, approved by the board,
submitted to the City of Woodbury, distributed to its members and made available to residents
upon request.
10. Organizations wishing to utilize fields/facilities for clinics or camps for the benefit of the
organization only will be required to work with Recreation Supervisor in determining fees for
that facility. Depending upon the requests, the Recreation Supervisor may limit the number of
camps/clinics per sport.
11. The organization shall have liability insurance in place in an amount equal to the statutory
maximum liability of a government unit with the State of Minnesota as set forth in state law
naming the City of Woodbury as an additional insured. A copy of this insurance must be
submitted to the City of Woodbury Parks & Recreation Department at the time of field
reservation. The current statutory limits are $1,000,000 for each occurrence.
12. The organization and the City hereby mutually agree to indemnify and defend each other from
any claims brought or actions filed against either of the parties hereto, for injury or death to any
third person or persons, or damage to property of third person, arising out of the negligent acts of
0 the agents, employees, and representatives of either party as they relate to the shared use of the
City of Woodbury fields and facilities. The intent of the indemnification requirement of this
Article is to impose upon the party against whom a claim is being made a limited duty to defend
Administrative Directive
0 AD-Parks and Recreation- -
Outdoor Athletic Facility Use Policy
Page 5 of7
Fees - Resident fees will be charged for use and detennined annually by the City of Woodbury Parks &
Recreation Department and outlined within the City of Woodbury fee ordinance.
Priority V: Non-Resident Groups and For Profit Camps/Clinics
Requirements - The reservation may be made by a resident or non-resident of the organization or group
which has less than seventy~five percent (75%) Woodbury residents participating in the use. For profit
means revenues in excess of expenses will be generated as the result of the use and the excess revenues
will not be used for .the benefit of the organization as a whole.
1. The organization shall have liability insurance in place in an amount equal to the statutory
maximum liability of a government unit with the State of Minnesota as se~ forth in state law
naming the City of Woodbury as an additional insured. A copy of this certificate of insurance
must be submitted to the City of Woodbury Parks & Recreation Department at time of field
reservation.
Use - Use shall be limited to availability of athletic facilities and shall not interfere with Priorities I - IV
use. Requests will be filled after completion of field allocation of Priority I-IV requests.
0 Fees - Non-Resident Fees will be charged for use and determined annually by the City of Woodbury
Parks & Recreation Department and outlined within the City of Woodbury fee ordinance.
Individual Field Rental
Requirements - The reservation may be made by an individual or team, not associated with an
organized group for a one time or limited use basis.
Use - Use shall be limited to the availability of athletic facilities and shall not interfere with Priorities I
- V use.
Fees - Fees will be based upon the place of residence. Resident rates will apply if renter (person
assUming responsibility) lives within the City of Woodbury. Fees will be assessed in two hour
increments or on a daily rate basis as outlined within the City of Woodbury fee ordinance.
PROCEDURES:
. The Parks and Recreation Department will on a yearly basis evaluate organizations to detennine if
the requirements are met and will issue a statement regarding the organizations priority standing.
Organizations wishing to be evaluated for priority standing must submit required documents by the
due date established by the City of Woodbury Parks & Recreation Department. No field/facility
permits will be issued to individual teams within an organization. Field/Facility permits will be
issued to the organization only.
0
Administrative Directive
AD-Parks and Recreation -
0 -
Outdoor Athletic Facility Use Policy
Page 70f7
c. Information in regards to field closings will be recorded on the Parks & Recreation
Department information line.
d. Information in regards to field closings will also be sent out to sport directors and field
scheduling coordinators through the City of Woodbury's "In Touch" system. Please
encourage those wishing to receive these. updates, to sign up through the City of Woodbury
website. at www.cLwoodbury.mn.us.
e. City of Woodbury and District 833 personnel reserve the right to close fields under special
circumstances.
Field Scheduling Coordinators and their athletic associations will be held financially responsible for any
turf damage caused by the use of fields during inclement weather, by the use of fields with saturated
ground or by the use of fields in a negligent or inappropriate manner at any time. (Le. hitting balls into
fences (soft toss), batting practice when not using mound or home plate). Damaged fields may be closed
for extended periods to allow for turf repair arid restoration.
City of Woodbury
Priority Use Policy
Compliance Chart
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0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council ~
Park & Recreation Commission >.#
CC: Jim Dickinson, City Administrator ~
David D. Berkowitz, Director of Public Works/City Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: Discuss the Future of Irrigating of City Parks;,Fields/07-38
DATE: July 22, 2008
INTRODUCTION
The City Council is requested by the Park and Recreation Commission to discuss the
future of irrigating city parks-fields and what potential funding options are available to do
0 this.
DISCUSSION
As you know, there has been quite a bit of interest by the City in regards to parks that
that currently have an existing irrigation system and are on the municipal water supply
system to get them off the municipal system and to construct a private well to irrigate
the those parks. As those parks are taken off the municipal system, the Park
Commission would like the City Council to consider using those saved funds that were
used to pay for the municipal water and use those funds to build other irrigation
systems in other parks which do need irrigation. It is the position of the City
Administrator that new well improvements for existing irrigation systems currently on the
municipal system is the responsibility of park maintenance department budget. Those
parks that currently do not have an irrigation system (along with the well) would have to
be funded through park dedication funds.
ACTION REQUIRED
The City Council is requested discuss the future of irrigating of city parks-fields as
requested by the Park Commission.
Respectfully submitted,
0 T~~
@)
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
Jim Dickinson, City Administrato~
CC:
FROM: David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Assessment Policy Discussion - Engineering
DATE: July 22, 2008
INTRODUCTION
The City Council is requested to discuss current assessment policy items and direct staff on how
0 to proceed with updating the assessment manual.
DISCUSSION
The City's current assessment manual was fully updated in 1991 with an amendment to address
deferred assessments to active agricultural properties in 1996. There are items within this
document that staff would like to discuss on how to proceed with the assessment manual update.
1. Should.assessments continue to include multiunit assessments to parcels that have a
potential to have many potential lots that could be subdivided within the large parcel that
meet the current zoning designation?
2. Do we want to consider assessing properties for County Road improvements? This would
include single family parcels and large non-developed parcels.
3. Does the City Council agree with the current assessment policy to assess Municipal State
Aid roadways for a standard street and the City pay for the extra width and additional
pavement section? Or should the developer pay the entire cost?
4. Should unimproved properties be allowed deferred assessments or should the policy be
more opened to say deferred assessment on unimproved properties would be at the
discretion of the City Council?
0 5. Should deferred assessments for Green Acres and active agriculture properties be allowed
a 15 year time table with no interest and be cancelled after that time if a property does not
subdivide? Or should this be left opened to the City Council's determination depending
on the situation?
0 Mayor and Council Members
July 15, 2008
Page 2 of2
ACTION REQUIRED
The City Council is requested to discuss current City assessment policy items and direct staff on
how to proceed.
Respectfully submitted,
{J~0
David D. Berkowitz
0
0
C I T Y o F (g)
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Ci1y Council ~
cc: Jim Dickinson, City Administrator .
David Berkowitz, Director of Public rks/City Engine~
From: Kameron Kytonen, Natural Resources Technician
Subject: Discuss Oak Wilt Grant Guidelines - Engineering
Date: July 22, 2008
INTRODUCTION
Last year, the City received a grant for oak wilt treatment in the amount of $25,000 from the
Minnesota Department of Natural Resources (DNR), Division of Forestry. To date, the City has used
approximately $9,000 of that money. The City has until December 2008 to use the remaining funds
for contractual services. In addition, the state does allow grantees (the City of Andover) to be
reimbursed for staff time. However, the City has not yet requested reimbursement for this.
0 DISCUSSION
The City has a set of guidelines that property owners are required to meet in order to be eligible for
grant funding. Currently, eligible property owners are entitled to get 75% of vibratory plowing costs
paid for by state and city funds (50% state and 25% city), 50% of diseased tree removal costs paid for
by state funds and 50% of healthy tree removal by state funds with caps of $750, $500 and $300
respectively (see attached application form).
These maximum allotments were originally established to meet state grant guideline requirements and
to prevent large treatments from absorbing too much of the grant at one time. However, over the past
couple years, the City has had difficulty using all of the awarded grant within the contract time line.
In addition, state grant guidelines have become more liberal. The most significant example allows
grantees (the City of Andover) to set no cap per property owner for vibratory plowing.
BUDGET IMPACT
The City was requested to match the grant money awarded. This has been easily accomplished by a
combination of cash funds coming from the 2007-08 forestry fund, from the property owners
requesting treatment for oak wilt and by in-kind time by City staff and volunteers. The City has well
exceeded the 50/50 match requirement.
ACTION REQUESTED
It is requested that the City Council consider allowing staff to adjust the vibratory plowing component
of its guidelines, which would reflect property owners would be entitled to 75% of costs paid for
(50% state and 25% city), with a cap of $250 from the City and no cap from the state. It is also
requested the City begin collecting money for staff time.
0 Ily SUbp~
omeran KYkme~
Natural Resources Technician
0
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Application for Oak Wilt Treatments
Name Date
" Address
Phone
I, . release from liability the City of
Andover, MN from any damage that occurs as a result of any oak wilt treatment, agree to allow
the City to inspect my property for oak wilt and/or other tree issues as needed and agree to follow
all the guidelines set forth under the MnReLeaf Community Forestry Grant Program.
0 Please check the option you have chosen:
3-year inspection program (3-yrI) cut-to-the-line (CTL)
Root Graft Disruption Estimate (total)
Property Owner Cost
State Grant Fund Cost (half of total up to $500)
City Cost (quarter of total up to $250)
Company of Choice
Diseased Tree Removal Estimate (total)
Property Owner Cost
State Grant Fund Cost (half of total up to $500)
Company of Choice
Healthy Tree Removal Inside the Primary Line Estimate (total)
Property Owner Cost
State Grant Fund Cost (half of total up to $300)
Company of Choice
The Natural Resources Technician or their designee will be responsible for annual inspections
for a minimum of threeyears following the date of the treatment(s)
0
C I T Y 0 F @
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2009 Budget Development & 2009-2013 CIP Development Report
DATE: July 22, 2008
The City Administrator will be presenting the attached reports at the meeting:
1. 2009 Budget Progress Report
2. 2009-2013 Capital Improvement Plan (CIP) Update
0 The agenda identifies the updates as one item, but the two reports will be presented separately. If
a member of the Council would like an update on a particular item not identified in the attached
reports, please notify me before the meeting so an adequate presentation can be made.
"-
Attachments
0
cg
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2009 Budget Progress Report
DATE July 22,2008
INTRODUCTION
City Departments deadline for submitting 2009 Budget materials was July 3rd. Since that date
Finance has been compiling the proposed 2009 expenditure budgets, preparing 2009 revenue
estimate, preparing 2009 levy calculations and analyzing the 2008 revenue and expenditure
estimates.
The attached budget calendar outlines the 2009 Budget preparation activities and the tentative
deadlines for each item. Underlined items will be reviewed at the meeting.
0 DISCUSSION
Budget Guidelines:
The following are City Council's 2009 Budget Development guidelines established by the City
Council on April 1, 2008 and used by City Staff while preparing their proposed operating
budgets:
1) A commitment to a City Tax Capacity Rate to meet the needs of the City and positioning the
City for long-term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
2) Continued development of a financial plan to appropriately structure the expenditure of bond
proceeds generated from the successful 2006 Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2009 General Fund expenditures.
4) A commitment to limit the 2009 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
0
I
0 5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based revlacement schedule.
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
Overall- Budget Development & Levy Limits:
Currently AdrninistrationlFinance is meeting with the various departments on their proposed
2009 budgets. As part of that review. Finance is reviewing with devartrnents their line item
budgets. capital requests and 2008 revenue and expenditure estimates. The availability of
additional tax levy in 2009 is significantly limited by the low taxable market value percentage
increase over 2008. To compound the effort. a result of the most recent legislative session was
the addition of Levy Limits for all cities over 2.500 in population for tax years 2009. 2010 &
2011.
AdministrationlFinance has submitted to the State Department of Revenue the "Certification of
0 Payable 2008 Special Levies". that certification amount will be deducted from the City's 2008
gross levy to determine our 2008 levy base. Staff will make a brief presentation on levy limits at
the meeting. but in summary the City will be allowed a percentage increase over a 2008 levy base
and be eligible for some newly prescribed special levies for 2009. That percentage increase will
allow for an increase of the lesser of 3.9% or the rate of inflation. in addition. increases will be
allowed for household and commercial growth. Based on estimates provided by the North Metro
Mayors Association (NMMA). I am projecting that the levy limit for the City of Andover will
allow for uv to a 5% gross levy increase.
Relative to the newly prescribed special levies for 2009. the City of Andover will be eligible for
the special levy for dealing with foreclosures and to pay costs attributable to wages and benefits
for the sheriff contract. Staff is currently analyzing whether or not it is advantageous to the City
to elect to use these special levies for the 2009 levy.
Fund Balance/Revenue Forecast Update:
The Comprehensive Annual Financial Revort for the year ended December 31. 2007 revorted
that the City did achieve it's 2008 budget goal of establishing the General Fund fund balance for
working capital at no less than 35% of planned 2008 General Fund expenditures ($8.885.654).
$3.417.244 was available. which equates to a 38.45% fund balance for working capital for the
2008 Budget.
0 The work being done by Staff relative to the 2008 revenue and expenditure estimates will assist
in achieving the Council 2009 budget guideline that works toward establishing the General Fund
2
0 fund balance for working capital at no less than 35% of planned 2009 General Fund
expenditures. The estimates are also necessary to preserve the emergency reserve fund balances
for core services.
AdministrationlFinance is currently preparing the budget with a General Fund fund balance for
working capital of 37.5% of planned 2009 General Fund expenditures and is proposing the
following changes to the reserve fund balances for core services: snow emergency (increasing to
$70K from $60K); facility management (increaSing to $70K from $60K); information technology
(increasing to $70K from $60K); public safety (increasing to $70K from $60K); and economic
development migration (decreasing from $25K to $0). These reserves were created through the
past three years budget processes and are intended to prevent budget spikes in future years.
Based on reviews to date, there are a number of 2008 revenue line items that are forecasted that
will significantly not meet their 2008 budget. Most notably~
. Finance Fees - Assessment Mgmt. - No assessments closing out in 2008
. Planning and Zoning Fees - Limited platting in 2008
. Engineering Fees - Limited development activity
. Protective Inspection (Building) - Limited new housing starts
. Interest Earnings - Bond market producing lower returns
Based on reviews to date, there are a number of 2008 expenditure line items that are forecasted to
0 significantly exceed their 2008 budget. Most notably:
. Fuel (gas & diesel) - Increased fuel costs
. Sign Materials - All related (posts, reflective material, etc.)
. Crack Fill and Seal Coat Materials - Product tied to petroleum prices
. Garbage/Recycling Fees - Fuel surcharges
. Salt and Sand - Increased number of snow events
Staffing and New Staffing Requests:
The deadline for new staffing requests was July 3rd. New staffing requests were submitted by
the Fire Department and the Community Center.
The staffing request for the Fire Department was for three (3) fulltime firefighters and was
accompanied bya Federal SAFER grant application. The SAFER Grant would provide for 90%
of the salary costs in the first year.
The Community Center staffing request is for one (1) fulltime staffer to assist with concessions
and program management. The staffing request from the Community Center will flow through
the Community Center Advisory Commission and be dependent on available revenue sources.
0 Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
3
0 I. A total salary compensation adjustment package will ultimately be proposed to provide
wages that are competitive with other government entities. Human Resources has
indicated that 2009 wage proposals in other communities for a cost-of-living increase are
ranging from 2.5% to 3.5%. At this point no percentage has been established and Council
direction will be sought on this issue.
2. The proposed budget is currently carrying a 15% health insurance increase. A mid year
review of the health plan was conducted with our broker on July 18th. The insurance
claims trends were not that favorable. and upon review it is obvious that we will again be
doing an aggressive marketing of our group. You may recall that the City switched to a
high deductible plan with a health spending account (HSA) in 2006.
3. Various departments have changes in the personal services do to the reallocation or
retirements of staffing in the respective departments. The allocation changes will be in
Public Works, Engineering, Planning, Administration, Clerks and Finance departments.
a. Public Works allocations are to be reflective of actual costs and staffing moves
related to the Public Works Superintendent's retirement (effective August 31,
2007);
b. Engineering Department reflecting changing staffing focuses and a Public
W orks/Engineering department consolidation (approved at the August 8, 2007
0 Council meeting);
c. Administration, Planning & Finance allocation reflecting changes in the amount
of time charged to the TIP & EDA budgets.
d. Finance department reflecting the elimination of funding for vacant positions
(Finance Director & temporary staffing).
e. Clerks Department reflecting the retirement of the current City Clerk (effective
July I. 2008) and the subsequent Administration/Clerk department consolidation
approved July 2. 2008.
Contractual Departments:
1. The City Attorney has prol'osed an increase in fees equal to that which the City
employees will be receiving for COLA. Administration is supportive of this proposal.
2. The 2008 City of Andover Law Enforcement expenditure budget is $2,318,241.00 which
is offset by a Police State Aid revenue budget of $103,400 and School Liaison revenue
budget of $81,542 reflecting a net tax levy impact of $2,133,299. The current Sheriffs
contract provides for:
a. 80 hours per day of patrol service
b. 12 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
0 d. Patrol Investigator (effective July 1, 2008)
e. 50% of the Crime Watch Program's coordinator position.
4
0 The 2009 Anoka County Sheriffs contract being negotiated is a status quo contract (for
services) with a 9.8% eXlJenditure increase. The increase is due to the following:
1. Employer PERA contribution increases that start in 2009
2. A full year of the patrol investigator versus the 2008 mid year implementation
3. Fuel prices
4. Increased equipment maintenance costs
An Anoka County Sheriff representative will be at the August Council Workshop
meeting to discuss the current contract and the 2009 proposal.
Council Memberships and Donations/Contributions:
Staff has not yet received all of the proposed 2009 membership fees, the following memberships
(and estimated amounts) are included as part of the 2009 General Fund budget:
. League of Minnesota Cities $17,961
. North Metro Mayor $16,713
. Association of Metropolitan Cities (AMM) $ 8,322
. Community Schools $45,200
0 . Mediation Services $ 3,040
. YMCA - Water Safety Program $ 4,000
. Youth First (Neighborhood Center) $12,000
The following donations/contributions are included as part of the 2009 proposed budget (and
estimated amounts) in other funds:
. TH 10/169 Corridor Coalition $ 5,374 Road and Bridge Fund
. Youth First - City Partner Fee $ 7,500 Charitable Gambling Fund
. Alexandra House $12,500 Charitable Gambling Fund
. Senior High Parties $ 1,200 Charitable Gambling Fund
The Anoka County Partners (previously funded by the EDA Fund budget) dissolved in 2007, and
the Alexandra House contribution was increased in 2008 from the previous 2007 contribution of
$10,000.
The Youth First (Neighborhood Center) contribution was new in 2008 and the Youth First (City
Partner Fee was increased to $7,500 in 2008 from the previous $5,000 that had been in place
since the inception ofthe Northwest Anoka County Community Consortium.
Council direction is sought on Memberships and Donations/Contributions.
0
5
0 Capital Projects Levy
Capital Projects Levy - The 2008 Budget specifically designates $1,425,286 of the general tax
levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and
Bridge ($1,107,341), Pedestrian Trail Maintenance ($50,265) and Park Projects ($57,680).
Specific designation of the tax levy to anticipated City needs and priorities for transportation and
trail maintenance, park projects and equipment outlays allows the City to strategically allocate its
resources and raise the public's awareness of City spending priorities. The Road and Bridge levv
is calculated according to Council Policy based on annual growth increases. with Capital Outlay.
Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget
guidelines. The 2009 Budget number for the Capital Projects Levy is currently being analyzed as
part ofthe 2009-2013 CIP and will be presented at a future workshop:
. Road and Bridge - This levy will be proposed for transportation programming related to
maintaining City streets, roadways and pedestrian trails. This would be the sixth year that
a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This
levy is also used for the City's seal coating and crack sealing programs and for street
overlays.
. Park Improvements - This levy will be proposed as an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is intended to be
0 a long-term supplemental source of capital funding for park projects that would be
separately identified in the City's Five-Year Capital Improvement Plan.
. Capital Equipment/Projects - Under the Capital Projects Levy a levy will be proposed to
be designated to capital improvement/equipment project expenditures. Through this
designation, the City, over time, will be able to build a fund reserve to avoid cash flow
"spikes" and address a wide range of capital improvement needs such as facility
maintenance projects under a more controlled spending environment.
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refinancing opportunities that will yield
interest expense saving to the City, that process is currently underway. It is highly unlikely that
savings will be found since such a significant effort was done during late 2006 and early 2007,
which was followed by significant refinancing issuances.
The 2009 Debt Service levy will need to provide for (at a minimum) the following debt service
payments:
2004A G.O. Capital Imp. Bonds $ 378,609
. 2004 EDA Public Facility Revenue $ 980,914
0 . 2006B G.O. Equipment Certificate $ 171,066
. 2007 G.O. Equipment Certificate $ 221,340
6
. 2008 G.O. Equipment Certificate $ 212,457
0 . 2008 G.O. Open Space Bonds $ 204,566
. 2009 G.O. Equipment Certificate $ 200,000
Total $2,368,952
The $200,000 levy for the 2009 G.O Equipment Certificate is contemplated (for equipment
purchases) as part of the 2009-2013 CIP.
The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma
financial statements for the community center.
ACTION REQUESTED
The Council is requested to review the 2009 Budget progress, receive a presentation from the
City Administrator on department meetings, and provide direction to staff on various budgetary
items.
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2009-2013 Capital Improvement Plan (CIP) Update
DATE: July 22,2008
INTRODUCTION
Staff will provide a presentation at the meeting, focusing on the underlined items.
In early April, AdministrationlFinance started the 2009-2013 CIP process with a kick-off meeting
with Department Heads. Discussion in April centered on the 2009~2013 CIP development
calendar (attached) and the need for other committees (Vehic1e Purchasing & Facility
Management Committees) and commissions (Parks & Community Center) to start their work.
During the June CIP progress report to the Council. Staff sought the Councils first blush review
0 of the proiects and eQuipment proposed. Council direction was also sought on whether or not the
Council's priorities were being met with the current 2009-2013 CIP work product at that time.
Staff has taken the comments from that meeting and incorporated them into the July progress
report for the 2009-2013 CIP.
DISCUSSION
Bude:et Guidelines:
The following are City Council's 2009 Budget Development guidelines established by the City
Council on April 1, 2008 and used by City Staffwhile preparing the proposed CIP:.
1) A commitment to a City Tax Capacity Rate to meet the needs of the City and positioning the
City for long-term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
2) Continued development of a financial plan to appropriately structure the expenditure of bond
proceeds generated from the successful 2006 Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2009 General Fund expenditures.
0 4) A commitment to limit the 2009 debt levy to no more than 25% ofthe gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
G\.
5) A comprehensive review ofthe condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
0 benefit analysis rather than a year based replacement schedule.
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
Current City of Andover Capital Improvement Policy:
The following is the City of Andover adopted Capital Improvement Policy, which is part of the
City of Andover Financial Policies:
CITY OF ANDOVER FINANCIAL POLICIES
C. Capital Improvement Policy
0 1. A Capital Improvements Program (CIF) will be developed for a period of five years. As
resources are available, the most current year of the CIF will be incorporated into the current
year operating budget as the Capital Improvements Budget (Cm). The CIF will be reviewed
and updated annually. Years two through five are for planning purposes only.
2. The City will maintain its physical assets in a manner, adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs. The City will
provide for maintenance and replacement from current revenues where possible.
3. To be considered in the Capital Improvements Program a project must have an estimated
cost of at least $5,000 in one of the calendar years of the project. Proj ects may not be
combined to meet the minimum standard unless they are dependent upon each other. Items
that are operating expense (such as maintenance agreements, personal computer software
upgrades, etc.) will not be considered within the CIF.
5. Capital proiects, which duplicate other public and/or private service, will not be considered.
6. The City will identify the estimated costs and potential funding sources for each capital
project prior to inclusion in the CIF. The operating costs to maintain capital projects shall
be considered prior to the decision to undertake the capital projects.
0 7. Capital projects and/or capital asset purchases will receive a higher priority if they meet a
majority ofthe following criteria:
h.
A. Mandatory project
B. Maintenance project (approved replacement schedules)
C. Improve efficiency
0 D. Provide a new service
E. Policy area project
F. Broad extent of usage
G. Length of expected useful life
H. Positive effect on operation and maintenance costs
I. Availability of county/state/federal grants
J. Elimination of hazards (improves public safety)
K. Prior commitments
L. Replacement due to disaster or loss
9. The CIP is to be presented by the Finance Director annually to the City Council for approval.
Any substantive change to the CIP after approval must be approved by the City Council.
Overall- CIP Development Update:
Staff has completed a detailed analysis of both equipment and capital projects; the outcome of
that analysis is represented in the attached 2009-2013 CIP work product. The attached includes
the following:
- 2009-2013 CIP Development Calendar
- Department Summary
- Funding Source Summary
0 - Project and Funding Sources By Department Summary
- Individual Project Sheets
- Cash Flow Analysis and Projected Fund Balance Analysis
0 Please Note: Enterprise Funds (Water & Sewer) are not presented. Finance
and Engineering are still working on this analysis.
Throughout the remainder of the summer. Staff will be spending a significant amount of time
evaluating and monitoring water/sewer infrastructure. transportation improvements. building
maintenance. equipment and park and recreation needs. Each of these items will be supported by
detailed cash flow analysis of funding sources and will be presented to the Council for a detailed
review at future workshops (August & September). Per the 2009-2013 CIP calendar. Staff is to
present a "Draft 2009-2013 CIP" at the September Council workshop.
ACTION REQUESTED
The Council is requested review the various attachments, receive a brief presentation on
progress, and provide direction to staff on Council priorities for the 2009-2013 CIP.
---
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City of Andover, MN
Capital Plan
0 2009 thru 2013
DEPARTMENT SUMMARY
Department 2009 2010 2011 2012 2013 Total
Central Equipment 35,000 7,000 65,000 107,000
Community Center 15,000 7,000 22,000
Elections 110,000 110,000
Engineering 301,000 384,000 355,000 356,000 357,000 1,753,000
Facility Management 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000
Fire 225,000 360,000 565,000 609,000 340,000 2,099,000
Park & Rec - Operations 145,000 188,500 119,000 45,000 155,000 652,500
Park & Rec - Projects 25,000 225,000 100,000 25,000 110,000 485,000
Planning & Zoning 25,000 25,000
Sanitary Sewer 65,000 3,007,000 1,900,000 4,972,000
Storm Sewer 82,000 203,000 54,000 55,000 56,000 450,000
Street Signs 15,000 15,000
Streets I Highways 1,818,000 2,005,000 1,777,000 2,729,000 2,381,000 10,710,000
Water 980,000 50,000 2,785,900 931,000 8,065,000 12,811,900
GRAND TOTAL 3,605,000 3,713,500 9,108,900 11,025,000 13,514,000 40,966,400
0
0
Friday, July J 8, 2008
e.
City of Andover, MN
Capital Plan
0 2009 thru 2013
FUNDING SOURCE SUMMARY
Source 2009 2010 2011 2012 2013 Total
Assessmenls 315,000 230,000 525,000 1 ,442,500 350,000 2,862,500
Building Fund 1,500,000 1,500,000
Capital Equipment Reserve 300,000 300,000
Capital Projects Levy 110,000 22,500 132,500
Central Equipment Fund 35,000 7,000 65,000 107,000
Community Center Operations 15,000 7,000 32,000 54,000
Construction Seal Coat Fund 25,000 25,000 25,000 25,000 25,000 125,000
Equipment Bond 325,000 1,038,500 639,000 824,000 450,000 3,276,500
G.O. Bond 4,265,000 450,000 4,715,000
General Fund 74,000 78,000 77,000 80,000 80,000 389,000
Municipal State Aid Funds 390,000 290,000 275,000 725,000 700,000 2,380,000
Pari< Improvement Funds 25,000 225,000 100,000 25,000 110,000 485,000
Road & Bridge Funds 1,141,000 1,139,000 1,257,000 1 ,377,500 1,363,000 6,277,500
Sanitary Sewer Fund 9,000 65,000 160,000 234,000
gsewer Revenue Bonds 2,000,000 250,000 2,250,000
Sewer Trunk Fund 124,000 150,000 710,000 800,000 150,000 1,934,000
Storm Sewer Fund 73,000 113,000 91,000 55,000 56,000 388,000
Water Fund 50,000 50,000 120,000 80,500 65,000 365,500
Water Revenue Bonds 930,000 2,665,900 8,000,000 11,595,900
Water Trunk Fund 124,000 150,000 150,000 1,021,000 150,000 1,595,000
GRAND TOTAL 3,605,000 3,713,500 9,108,900 11 ,025,000 13,514,000 40,966,400
0
~. Friday, July 18, 2008
City of Andover, MN
Capital Plan
0 2009 thru 2013
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2009 2010 2011
2012 2013 Total
ICentral Equipment ,
Mobile Lifts 10-48800-01 1 35,000
35,000
Cen~alEquipmentFund 35,000
35,000
Replacement - Hotsy Pressure Washer 11-48800.01 3 7,000
7,000
Central Equipment Fund 7,000
7,000
Replacement - Service Truck 13-48800.01 2
30,000 30,000
Cen~al Equipment Fund
30,000 30,000
Replacement - Floor Sweeper 13-48800.02 3
35,000 35,000
Central Equipment Fund
35,000 35,000
Central Equipment Total 35,000 7,000
65,000 107,000
ICommunity Center ,
Storage Building 10-44000.01 2 15,000
15,000
Community Center Operations 15,000
15,000
cattery Pack Replacement. Zamboni 11-44000.01 2 7,000
7,000
Community Center Operations 7,000
7,000
Community Center Total 15,000 7,000
22,000
IElections I
Voting Equipment 10-41310-01 1 110,000
110,000
Capital Projects Levy 110,000
110,000
Elections Total 110,000
110,000
IEngineering I
New Development Projects 09-41600.01 1 248,000 300,000 300,000
300,000 300,000 1,448,000
Sewer Trunk Fund 124,000 150,000 150,000
150,000 150,000 724,000
Water Trunk Fund 124,000 150,000 150,000
150,000 150,000 724,000
Pedestrian Trail Maintenance 09-41600-02 1 53,000 54,000 55,000
56,000 57,000 275,000
Road & Bridge Funds 53,000 54,000 55,000
56,000 57,000 275,000
Replacement - Blazer #11 10-41600.01 2 30,000
30,000
Equipment Bond 30,000
30,000
Engineering Total 301,000 384,000 355,000
356,000 357,000 1,753,000
IFacility Management ,
Building A - Seal Floor 09-41900-01 1 7,000 8,000
9,000 24,000
General Fund 7,000 8,000
9,000 24,000
Annual Parking Lot Maintenance 09-41900-02 1 22,000 23,000 24,000
25,000 26,000 120,000
0 General Fund 22,000 23,000 24,000
25,000 26,000 120,000
Friday, July 18, 2008
~.
Department Project# Priority 2009 2010 2011 2012 2013 Total
Carpet Replacement 10-41900-01 2 10,000 10,000 20,000
General Fund 10,000 10,000 20,000
OOf Replacements 11-41900-01 1 300,000 300,000
Capital Equipment Reserve 300,000 300,000
Surface Seal all Brick Structures 12-41900-01 1 75,000 75,000
Capital Projects Levy 22,500 22,500
Community Center Operations 32,000 32,000
Water Fund 20,500 20,500
Addition to Storage Building & Vehicle Maint. Shop 12 -41900-02 1 2,200,000 2,200,000
G.O. Bond 2,200,000 2,200,000
Fire St. #2 Addition with additional land purchase 12-41900-03 2 885,000 885,000
G.O. Bond 885,000 885,000
Salt Storage Building 12-41900-04 1 400,000 400,000
G.O. Bond 400,000 400,000
Recycling Building & Fence 12-41900-05 1 250,000 250,000
G.O. Bond 250,000 250,000
Attached Storage Building 12-41900-06 1 250,000 250,000
G.O. Bond 250,000 250,000
Relocate Fuel Station w/ Canopy 12-41900-07 2 280,000 280,000
G.O. Bond 280,000 280,000
Land Purchase 13-41900-01 1 1,500,000 1,500,000
Building Fund 1,500,000 1,500,000
Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450,000
G.O. Bond 450,000 450,000
Facility Management Total 29,000 33,000 332,000 4,375,000 1,985,000
6,754,000
dire ~
eplacement - Fire Engine #11 09-42200-01 1 225,000 225,000 450,000
Equipment Bond 225,000 225,000 450,000
Replacement - Fire Chiefs Vehicle 10-42200-01 2 45,000 45,000
Equipment Bond 45,000 45,000
Replacement - Rescue #11 10-42200-02 2 50,000 50,000
Equipment Bond 50,000 50,000
Replacement - Fire Marshall Vehicle 10-42200-03 2 40,000 40,000
Equipment Bond 40,000 40,000
Replacement - Ladder Truck #11 11-42200-01 1 500,000 500,000 1,000,000
Equipment Bond 500,000 500,000 1,000,000
Replacement - Grass #31 11-42200-02 2 45,000 45,000
Equipment Bond 45,000 45,000
Water/Ice rescue boat 11-42200-03 1 20,000 20,000
Equipment Bond 20,000 20,000
Replacement - Utility #4 12-42200-01 2 32,000 32,000
Equipment Bond 32,000 32,000
Replacement - Utility #5 12-42200-02 2 32,000 32,000
Equipment Bond 32,000 32,000
Replacement - Grass #21 12-42200-03 2 45,000 45,000
Equipment Bond 45,000 45,000
Replacement - Tanker #11 13-42200-01 2 340,000 340,000
Equipment Bond 340,000 340,000
Fire Total 225,000 360,000 565,000 609,000 340,000 2,099,000
0
Friday, July 18, 2008
~.
Department Project# Priority 2009 2010 2011 2012 2013 Total
IPark & Rec - Operations r
OPlace/Repair Play Structures - Various Parks 09-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000
General Fund 45,000 45,000 45,000 45,000 45,000 225,000
Trail Machine wi Snow Removal Equipment 09-45000-02 1 100,000 100,000
Equipment Bond 100,000 100,000
Replacement - Toro Groundsmaster, #559 10-45000-01 1 23,000 23,000
Equipment Bond 23,000 23,000
Replacement - Large Capacity Lawnmower #580 10-45000-02 1 112,000 112,000
Equipment Bond 112,000 112,000
Zero turn mower 10-45000-03 1 8,500 8,500
Equipment Bond 8,500 8,500
Replacement - Trailer, T-554 11-45000-01 2 9,000 9,000
Equipment Bond 9,000 9,000
Replacement - One Ton Truck wi Plow, #599 11-45000-02 2 65,000 65,000
Equipment Bond 65,000 65,000
Replacement - One Ton Truck wi Plow #503 13-45000-01 2 65,000 65,000
Equipment Bond 65,000 65,000
Replacement - One Ton Crew Cab Pickup #502 13-45000-02 1 45,000 45,000
Equipment Bond 45,000 45,000
Park & Rec - Operations Total 145,000 188,500 119,000 45,000 155,000 652,500
IPark & Rec - Projects I
Annual Miscellaneous Park Projects 09-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000
Park Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000
Skate Board Park 10-45001-01 1 200,000 200,000
Q Park Improvement Funds 200,000 200,000
ophie's South Park 11-45001-01 1 75,000 75,000
Park Improvement Funds 75,000 75,000
Andover Lions Park 13-45001-01 1 85,000 85,000
Park Improvement Funds 85,000 85,000
Park & Rec - Projects Total 25,000 225,000 100,000 25,000 110,000 485,000
IPlanning & Zoning I
Replacement - Ford Taurus #15 10-41500-01 2 25,000 25,000
Equipment Bond 25,000 25,000
Planning & Zoning Total 25,000 25,000
ISanitary Sewer ~
Replacement - One Ton Truck wi Plow #90 10-48200-01 1 65,000 65,000
Sanitary Sewer Fund 65,000 65,000
Crosstown Blvd Trunk Sewer Line 11-48200-01 1 400,000 400,000
Sewer Trunk Fund 400,000 400,000
Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,250,000 1,250,000 3,500,000
Assessments 250,000 1,000,000 1,250,000
Sewer Revenue Bonds 2,000,000 250,000 2,250,000
New JeWac Truck 11-48200-03 1 357,000 357,000
Sanitary Sewer Fund 160,000 160,000
Sewer Trunk Fund 160,000 160,000
Stann Sewer Fund 37,000 37,000
OIlOW Pine Lift Station 12-48200-01 1 650,000 650,000
Friday, July 18, 2008
I
Department Project# Priority 2009 2010 2011 2012 2013 Total
Sewer Trunk Fund 650,000 650,000
Q Sanitary Sewer Total 65,000 3,007,000 1,900,000 4,972,000
IStorm Sewer I
Storm Sewer Improvements 09-48300-01 1 52,000 53,000 54,000 55,000 56,000 270,000
Storm Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000
Trailer Mounted Grout Plant 09-48300-02 1 30,000 30,000
Sanitary Sewer Fund 9,000 9,000
Storm Sewer Fund 21,000 21,000
Replacement - Elgin Street Sweeper #169 10-48300-01 1 150,000 150,000
Equipment Bond 90,000 90,000
Storm Sewer Fund 60,000 60,000
Storm Sewer Total 82,000 203,000 54,000 55,000 56,000 450,000
IStreet Signs I
Retro-Reflectometer 10-43300-01 1 15,000 15,000
Road & Bridge Funds 15,000 15,000
Street Signs Total 15,000 15,000
IStreets I Highways I
Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000 250,000 255,000 260,000 1,250,000
Construction Seal Coat Fund 20,000 20,000 20,000 20,000 20,000 100,000
Road & Bridge Funds 220,000 225,000 230,000 235,000 240,000
1,150,000
Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000 85,000 85,000 85,000 425,000
0 Construction Seal Coat Fund 5,000 5,000 5,000 5,000 5,000 25,000
Road & Bridge Funds 80,000 80,000 80,000 80,000 80,000 400,000
Annual Street Mill and Overlay 09-43100-03 1 970,000 930,000 1,100,000 1,250,000 1 ,225,000
5,475,000
Assessments 245,000 230,000 275,000 312,500 310,000
1,372,500
Road & Bridge Funds 725,000 700,000 825,000 937,500 915,000
4, 102,500
Annual Pavement Markings 09-43100-04 1 21,000 22,000 23,000 24,000 25,000 115,000
Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000
Annual Curb Replacement 09-43100-05 1 42,000 43,000 44,000 45,000 46,000 220,000
Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000
Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 460,000 290,000 855,000 740,000
2,345,000
Assessments 70,000 130,000 40,000 240,000
Municipal State Aid Funds 390,000 290,000 725,000 700,000
2,105,000
Replacement - Water Tanker #163 10-43100-01 2 100,000 100,000
Equipment Bond 100,000 100,000
Asphalt Paving Machine 10-43100-02 1 90,000 90,000
Equipment Bond 90,000 90,000
Replacement - Dump Truck wi Snow Removal #197 10-43100-03 1 200,000 200,000
Equipment Bond 200,000 200,000
Intersection Upgrades 11-43100-01 1 275,000 275,000
Municipal State Aid Funds 275,000 275,000
Replacement - Dump Truck wi Snow Removal #198 12-43100-01 1 150,000 150,000
Equipment Bond 150,000 150,000
Replacement - One Ton Truck wi Plow #132 12-43100-02 1 65,000 65,000
Equipment Bond 65,000 65,000
Streets I Highways Total 1,818,000 2,005,000 1 ,777,000 2,729,000 2,381,000
10,710,000
0
Friday, July 18, 2008
.~
Department Project# Priority 2009 2010 2011 2012 2013 Total
IWater I
Ohabilitation of Wells 09-48100-01 1 50,000 50,000 55,000 60,000 65,000 280,000
Water Fund 50,000 50,000 55,000 60,000 65,000 280,000
WTP Reclaim Tank AddITion 09-48100-03 1 930,000 930,000
Water Revenue Bonds 930,000 930,000
Construct Clearwell at WTP 11-48'100-01 1 2,665,900 2,665,900
Water Revenue Bonds 2, 665,900 2,665,900
Replacement - One Ton Truck wi Plow #105 11-48100-02 1 65,000 65,000
Water Fund 65,000 65,000
Construct Well #10 12-48100-01 1 181,000 181,000
Water T/1,/nk Fund 181,000 181,000
Water Main along South Coon Creek Drive 12-48100-02 1 500,000 500,000
Water T/1,/nk Fund 500,000 500,000
Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190,000
Water T/1,/nk Fund 190,000 190,000
Construct Water Treament Plant #2 13-48100-01 1 8,000,000 8,000,000
Water Revenue Bonds 8,000,000 8,000,000
Water Total 980,000 50,000 2,785,900 931,000 8,065,000 12,811,900
GRAND TOTAL 3,605,000 3,713,500 9,108,900 11,025,000 13,514,000
40,966,400
0
0
Friday, July 18, 2008
\(
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-48800-01
Project Name Mobile Lifts
Type Equipment Priority I - High
Useful Life 15 Years Contact DPW / City Engineer
Category Equipment Department CentIal Equipment
,
Description
Mobile lifts used for lifting vehicles during service, inspections and repairs.
Justification I
The existing stationary lifts cannot lift the large plow trucks and fire trucks for service, inspections, and repairs. The mobile lifts can also be
tucked away when not in use.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 35,000 35,000
Total 35,000 35,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Central Equipment Fund 35,000 35,000
Total 35,000 35,000
Operational Impact/Other I
Mobile lifts will provide a more efficient process to service City vehicles by allowing large fire trucks and plow trucks to be lifted, in addition to,
mowers and other maintenance equipment.
0
Friday, July 18, 2008
1
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-48800-01
Project Name Replacement - Hotsy Pressure Washer
Type Equipment Priority 3 - Low
Useful Life 10 Years Contact DPW I City Engineer
Category Facility Management Department Central Equipment
Description I
New stationary pressure washer fueled by natural gas.
Justification I
A new washer would operate more efficiently and save time and money by having fewer break downs. The new washer would run on natural gas
rather than on kerosene.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 7,000 7,000
Total 7,000 7,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Central Equipment Fund 7,000 7,000
Total 7,000 7,000
Operational Impact/Other I
Less break downs, saving time and money. Not having to send people out to buy fuel for it would also save money. Harder to get parts for.
0
Friday, July 18,2008
2
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-48800-01
Project Name Replacement - Service Truck
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact DPW I City Engineer
Category StreetslHighways Department Central Equipment
Description
Replace Unit #371, a 2001 SIO Ext Cab 4x4 truck with 52,000 miles. This truck averages about 7,000 miles a year and by 2013 it will have
approximately 80,000 miles. The new truck would be a crew cab and also have a tailgate lift.
Justification
To assist mechanics with jobs outside the shop such as parts runs, schooling, vehicle repair and moving equipment around, a larger and roomier
vehicle is needed. The current vehicle would make a good intern or spare vehicle or kept as a runner/drop truck.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 30,000 30,000
Total 30,000 30,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Central Equipment Fund 30,000 30,000
Total 30,000 30,000
Operational Impact/Other I .
A bigger vehicle would increase operating costs - fuel and maintenance.
0
Friday, July 18, 2008
3
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-48800-02
Project Name Replacement - Floor Sweeper
Type Equipment Priority 3 - Low
Useful Life 15 Years. Contact DPW / City Engineer
Category Facility Management Department Central Equipment
Description
Replace Unit #324, a 1991 Floor Sweeper/Scrubber. With the addition of new buildings in the future, it will be more economical to purchase a
new unit that is faster and more efficient.
Justification
The floors are not cleaned as often as they should be because the current sweeper's washing and vacuum systems are worn out and parts are getting
harder to find. The sweeper works well outside because we only use the broom portion of the machine. The present machine works well for the
area that we now have but if we expand the area, we will need to be able to clean the area faster and do it more efficiently.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 35,000 35,000
Total 35,000 35,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Central Equipment Fund 35,000 35,000
Total 35,000 35,000
Operational Impact/Other I
A new machine would have less maintenance issues even with using it more often.
0
Friday, July 18,2008
4
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-44000-01
Project Name Storage Building
Type Improvement Priority 2 - Medium
Useful Life 25 Years Contact Comm Ctr Manager
Category Building Construction Department Community Center
Description
Storage Building / Garage for future equipment purchases. The building would be added to the north end of the field house using the existing wall
as part of the new structure.
Justification
As the Community Center continues to grow and acquire more recreational equipment, tables, chairs etc., there will be a lack of storage space. We
would only buy equipment ifthere was a need for it in the field house and if it would help increase rental hours. Some of the equipment would be
rented out to users and create additional revenues.
Expenditures 2009 2010 2011 2012 2013
Total
Construction 15,000 15,000
Total 15,000 15,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
Community Center Operations 15,000 15,000
Total 15,000 15,000
Operational Impact/Other I
The additional space would provide storage for equipment and would need to have electricity and heat. This space would free up some space in
what has already become a crowded field house storage room.
0
Friday, July 18,2008
5
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-44000-01
Project Name Battery Pack Replacement - Zamboni
Type Equipment Priority 2 - Medium
Useful Life 7 Years Contact Comm Ctr Manager
Category Facility Management Department Community Center
Description I
Replacement Battery Pack for the Electric Zamboni.
Justification I
The battery pack that drives the Zamboni should to be replaced every 5-7 years. Over time, the batteries will hold less and less of a charge and
eventually have to be replaced.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 7,000 7,000
Total 7,000 7,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Community Center Operations 7,000 7,000
Total 7,000 7,000
Operational Impact/Other I
The Zamboni is a necessary part of the operations of the ice arena, and without it we would not be able to keep the facility open. The hope is that
with the preventative maintenance program that is in place, we can achieve the maximum amount of time available on the battery pack before it has
to be replaced.
0
Friday, July 18,2008
6
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-41310-01
Project Name Voting Equipment
Type Equipment Priority I - High
Useful Life 15 Years Contact City Clerk
Category Equipment Department Elections
Description I
New electronic voting equipment for 10 precincts.
Justification I
A Federal mandate to comply with HA V A - Help America Vote Act. The current equipment is non-compliant.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 110,000 110,000
Total 110,000 110,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Capital Projects Levy 110,000 110,000
Total 110,000 110,000
Operational Impact/Other I
Continued storage and maintenance of all the equipment.
0
Friday, July 18,2008
7
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-41600-01
Project Name New Development Projects
Type Improvement Priority I - High
Useful Life 50 Years Contact DPW / City Engineer
Category New Development Projects Department Engineering
Description
New developments include the construction of sanitary sewer, water main, storm sewers and streets. Since the majority of the improvement
projects are being privately installed by the developer, the following expenditures are the city's share for trunk water and sewer improvements.
Note: All private development construction is dependent upon market conditions, plat approval and normal City development procedures.
Justification
The development phasing is identified in the City's Comprehensive Plan.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 248,000 300,000 300,000 300,000 300,000
1,448,000
Total 248,000 300,000 300,000 300,000 300,000
1,448,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Sewer Trunk Fund 124,000 150,000 150,000 150,000 150,000
724,000
Water Trunk Fund 124,000 150,000 150,000 150,000 150,000
724,000
Total 248,000 300,000 300,000 300,000 300,000
1,448,000
Operational Impact/Other I
Additional maintenance of streets, storm sewer, water main and sanitary sewer will result. Additional streets will be added for snowplowing.
0
Friday, July
18,2008
8
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-41600-02
Project Name Pedestrian Trail Maintenance
Type Improvement Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Department Engineering
Description I
This project provides maintenance such as patching, crack filling and restoration for the city's pedestrian and park trail system.
Justification I
City trails are in need of general maintenance including bituminous patching, crack filling and restoration to maintain the high level of service to
pedestrian walkers, bikers and roller bladers. A 5-year capital improvement plan was prepared for the City to identify and prioritize the necessary
repairs.
Expenditures 2009 2010 2011 2012 2013
Total
Improvement 53,000 54,000 55,000 56,000 57,000 275,000
Total 53,000 54,000 55,000 56,000
57,000 275,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
Road & Bridge Funds 53,000 54,000 55,000 56,000 57,000
275,000
Total 53,000 54,000 55,000 56,000
57,000 275,000
Operational Impact/Other I
As the city trail system begins to age, general maintenance such as bituminous patching, crack filling and restoration becomes a necessity. The
maintenance will allow for a longer service life for the trail system throughout the city.
0
Friday, July 18,2008
9
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-41600-01
Project Name Replacement - Blazer #11
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact DPW I City Engineer
Category Equipment Department Engineering
Description
Replace Unit #11, a 1995 SIO Blazer with 65,000 miles. The Engineering Department puts about 5,000 miles per year on this vehicle, and after 14
years, it will have approximateJy 75,000 miles on it. This unit could make a good intern vehicle or spare vehicle if needed.
Justification I
This vehicle is an Engineering Tech inspection vehicle and needs to be available for inspections and surveying.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 30,000 30,000
Total 30,000 30,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 30,000 30,000
Total 30,000 30,000
Operational Impact/Other I
Lower maintenance costs and downtime.
0
Friday, July 18,2008
10
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-41900-01
Project Name Building A - Seal Floor
Type Improvement Priority I - High
Useful Life 2 Years Contact DPW / City Engineer
Category Facility Management Department Facility Management
Description
Apply a sealant to the cement floor in Building A (large garage).
Justification
The cement floor in Building A spalds due to daily traffic and salt. Sealing of the floors should be repeated every 2 years to retain the integrity of
the floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the
maintenance than to replace the entire floor.
Expenditures 2009 2010 2011 2012 2013 Total
Facility Maintenance 7,000 8,000 9,000 24,000
Total 7,000 8,000 9,000 24,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
General Fund 7,000 8,000 9,000 24,000
Total 7,000 8,000 9,000 24,000
Operational Impact/Other I
Proper maintenance extends the life of the cement floor, thus not having to replace it before its life expectancy is up.
e
Friday, July
18,2008
11
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-41900-02
Project Name Annual Parking Lot Maintenance
Type Improvement Priority 1 - High
Useful Life 10 Years Contact DPW I City Engineer
Category Improvements Department Facility Management
Description
Yearly maintenance of the City parking lots is necessary to extend their useful lives. Parking lots that need maintaining include those at the City
Hall complex, Public Works, Community Center, at City parks, and at the Fire Stations. Yearly maintenance may include crack sealing, seal
coating, and mill and overlays. Maintenance will generally be completed with the street zones, or on an as needed basis.
Justification I
Completing periodic maintenance on the City parking lots, similar to City streets, will extend the overall design life of the pavement and reduce
and/or prolong costly repairs.
Expenditures 2009 2010 2011 2012 2013
Total
Improvement 22,000 23,000 24,000 25,000 26,000 120,000
Total 22,000 23,000 24,000 25,000
26,000 120,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
General Fund 22,000 23,000 24,000 25,000 26,000
120,000
Total 22,000 23,000 24,000 25,000
26,000 120,000
Operational Impact/Other I
Maintaining the parking lots will result in less annual maintenance for public works and prolong the life of the pavements.
0
Friday, July 18, 2008
12
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-41900-01
Project Name Carpet Replacement
Type Improvement Priority 2 - Medium
Useful Life 10 Years Contact DPW I City Engineer
Category Equipment Department Facility Management
Description I
The replacement of carpet in appropriate areas of all City buildings where deemed necessary. An annual review of all areas will be done to
determine the order of replacement.
Justification I
The buildings get a lot of use and, despite the appropriate cleaning and maintenance, the carpeting will need to be replaced.
Expenditures 2009 2010 2011 2012 2013 Total
Facility Maintenance 10,000 10,000 20,000
Total 10,000 10,000 20,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
General Fund 10,000 10,000 20,000
Total 10,000 10,000 20,000
Operational Impact/Other I
The carpet replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all carpeted areas will
need to be replaced.
0
Friday, July 18,2008
13
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-41900-01
Project Name Roof Replacements
Type Improvement Priority 1 - High
Useful Life 20 Years Contact DPW I City Engineer
Category Facility Management Department Facility Management
Description
Remove and replace the existing membrane on the following roofs: City Hall & Senior Center and Fire Stations 1 & 2.
City Hall & Senior Center $220,000
Fire Station #1 $45,000
Fire Station #2 $35,000
Justification I
The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue to
be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 300,000 300,000
Total 300,000 300,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Capital Equipment Reserve 300,000 300,000
Total 300,000 300,000
Operational Impact/Other I
Annual inspections and maintenance will be monitored to determine when it becomes cost effective to completely replace the entire roof.
0
Friday, July 18,2008
14
Capital Plan 2009 thru 2013
o City of Andover, MN .
Project # 12-41900-01
Project Name Surface Seal all Brick Structures
Type Improvement Priority I - High
Useful Life 5 years Contact DPW I City Engineer
Category Facility Management Department Facility Management
Description
A surface sealing application would be initiated for all brick and/or block municipal buildings. The buildings include: City Hall, Public Works,
Fire Station 1, 2, & 3, Sunshine Park Building, Prairie Knoll Park Building, Andover Station North Park Building, Community Center and all
utility department buildings such as the pump houses and treatment facility.
Justification
This is a necessary maintenance item to ensure the long term integrity of the municipal buildings.
Expenditures 2009 2010 2011 2012 2013 Total
Facility Maintenance 75,000 75,000
Total 75,000 75,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Capital Projects Levy 22,500 22,500
Community Center Operations 32,000 32,000
Water Fund 20,500 20,500
Total 75,000 75,000
Operational Impact/Other I
This will reduce the amount of long term maintenance and repair to the municipal buildings.
0
Friday, July 18,2008
15
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-41900-02
Project Name Addition to Storage Building & Vehicle Maint. Shop
Type Improvement Priority 1 - High
Useful Life 30 Years + Contact DPW / City Engineer
Category Facility Management Department Facility Management
Description I
An addition to the north end ofBldg A and be the same in size, 100' x 250' with a 75' x 140' addition to the northwest side of the new vehicle
storage garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would
screen Public Works operations from the Community Center/YMCA as proposed in a joint meeting with the Mayor and City Council.
Justification I
Due to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and vehicle maintenance
repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons are way too hard
on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The area now used has
doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment now maintained by
our staff, the area is much too small to run a completely safe operation.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 2,200,000 2,200,000
Total 2,200,000 2,200,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
G.O. Bond 2,200,000 2,200,000
Total 2,200,000 2,200,000
Operational Impact/Other
This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the
years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe,
roductive, and health 0 erational area for Ci em 10 ees that will benefit the Cit of Andover for man ears.
0
Friday, July 18,2008
16
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-41900-03
Project Name Fire St. #2 Addition with additional land purchase
Type Improvement Priority 2 - Medium
Useful Life 30 Years Contact Fire Chief
Category Improvements Department Facility Management
Description
The addition of one bay to the apparatus area and expanding the existing parking lot to allow for more room and parking space. The project also
includes a mill and overlay of the existing parking lots at Station # I and #2. The additional land would be used to expand the station #2 site to
include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios.
Justification I
The additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefighters will not have to move a
vehicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The
firefighters will not have to move vehicles out of the building in order to clean hose and equipment. The additional parking space will provide for
much needed hard surface training area and more vehicle parking. Replacement of the existing parking lots is necessary due to the heavy fire
vehicle traffic. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because ofE.P.A. and
P.C.A. standards and requirements. The concept of a county wide regional fire training center with joint funding should be considered as a viable
option for the station #2 site.
Expenditures 2009 2010 2011 2012 2013 Total
Land Acquisition 250,000 250,000
0 Equipment 35,000 35,000
Improvement 600,000 600,000
Total 885,000 885,000
Funding Sources 2009 2010 2011 2012 2013 Total
G.O. Bond 885,000 885,000
Total 885,000 885,000
Operational Impact/Other I
The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out and
clean-up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station #2.
The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire
department training site where outdoor and live bum training could be accomplished. The additional land would be used to expand the station #2
site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire
scenarios. A training building used for rescue and live fire scenarios should also be considered.
0
Friday, July 18,2008
17
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-41900-04
Project Name Salt Storage Building
Type Improvement Priority I - High
Useful Life 30 Years + Contact DPW / City Engineer
Category Facility Management Department Facility Management
Description I
This salt storage building would be 40' x 50' x 25' high. The City would be able to purchase a season's worth of salt and keep it stored inside this
structure out of the elements. All environmental specifications would be met for this type of storage. This facility would be built to blend in with
the rest of the City complex and not a sight distraction within the campus.
Justification I
At the present time the City purchases salt from Anoka County, which has been done since the City was first adopted. This puts us at the mercy of
the county operations, causing situations such as what time someone will be there to load our trucks and whether they have an adequate supply of
salt on hand. We have had good working relations with the county, but they also would like to see us be able to store our own winter supply. Cost
savings is also a large part of having our own storage. We can purchase product for less cost and eliminate the 15% administration cost. This
building will pay for itself over a short period of time.
Expenditures 2009 2010 2011 2012 2013
Total
Construction 400,000 400,000
Total 400,000
400,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
G.O. Bond 400,000 400,000
Total 400,000
400,000
Operational Impact/Other I
Having this building right here on campus will save a great deal of personnel time, trucking, and fuel costs. The salt not used could be returned to
the storage building and not dumped outside where it gets wet, damaged, or becomes an environmental problem.
0
Friday, July
18, 2008
18
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-41900-05
Project Name Recycling Building & Fence
Type Improvement Priority I - High
Useful Life 15-20 Years Contact DPW / City Engineer
Category Facility Management Department Facility Management
Description I
This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter
materials blowing out. There .also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better
security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would be
constructed of materials that would blend in with the rest of the public works campus.
Justification I
At the present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage
building is approved. Also as clean as we try to keep this area, it is probably not the best neighbor to the Community Center since items sometimes
blowout of the recycling storage yard. Also it would be best to keep the large trucks off of Tower Drive for safety reason, due to narrow streets and
a lot of pedestrian traffic.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 250,000 250,000
Total 250,000 250,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
G.O. Bond 250,000 250,000
Total 250,000 250,000
Operational Impact/Other I
In the new location we will most likely be able to keep a closer watch on the area. It will still be within the area of the public works so there would
be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly.
0
Friday, July 18, 2008
19
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-41900-06
Project Name Attached Storage Building
Type Improvement Priority I - High
Useful Life 25 Years Contact DPW I City Engineer
Category Facility Management Department Facility Management
Description I
Three sided building approximately 25' x 50'. It would be used to store equipment not sensitive to the changing temperatures and weather
conditions but out of direct sunlight. It would also help to screen the facility.
Justification I
Part of the Public Works site expansion. Protect outdoor vehicles and equipment from changing weather conditions.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 250,000 250,000
Total 250,000 250,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
G.O. Bond 250,000 250,000
Total 250,000 250,000
I ~nm ImpaWOfu~ I I
0
Friday, July 18,2008
20
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-41900-07
Project Name Relocate Fuel Station wi Canopy
Type Improvement Priority 2 - Medium
Useful Life 20 Years Contact DPW I City Engineer
Category Facility Management Department Facility Management
Description
Relocate the fueling station and install two (2) new 10,000 gallon fuel tanks and possibility keep the 2,000 gallon diesel fuel tank for an alternative
fuel like E85. Also, install a canopy to cover the fuel pumps and Gasboy fuel monitoring equipment.
Justification
The canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also
keep the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of 7,500 gallons of fuel, saving us money
and the frequency ofthe drops that we now have. The tanks are approximately 18 years old and are warranteed for 30 years. The pumps were
installed in 1999 and are in good shape.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 280,000 280,000
Total 280,000 280,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
G.O. Bond 280,000 280,000
Total 280,000 280,000
Operational Impact/Other I
The larger tanks will allow us to have a tanker drops 00,500 gallons of fuel, saving us money and the frequency ofthe drops that we now have.
0
Friday, July 18,2008
21
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-41900-01
Project Name Land Purchase
Type Improvement Priority I - High
Useful Life Unassigned Contact DPW / City Engineer
Category Improvements Department Facility Management
Description
Purchase land west of the Public Works building to be used for a salt storage building, material storage, recycling center and future facility
expansion. The City's is currently under contract to purchase this property. The City management team will be evaluating and assisting with the
planning and future expansion for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be
met.
Justification I
This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are
limited without additional property.
Expenditures 2009 2010 2011 2012 2013
Total
Land Acquisition 1,500,000 1,500,000
Total 1,500,000 1,500,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
Building Fund 1,500,000 1,500,000
Total 1,500,000 1,500,000
Operational Impact/Other
There is a large cost savings in keeping facilities together, in addition to, having our own salt storage area on the property. The recycling center
would be moved away from the park and Community Center improving the general appearance of the area. It would also provide a large storage
area for the seal coat rock, swee in , etc. en land areas in Andover will soon be a thin of the ast.
0
Friday, July
18,2008
22
Capital Plan 2009 thru 2013
o City of Andover, lvIN
Project # 13-41900-02
Project Name Pedestrian Tunnel Under Crosstown Blvd.
Type Improvement Priority I - High
Useful Life 30 Years + Contact DPW / City Engineer
Category Facility Management Department Facility Management
Description I
This would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking lot or
other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities or just
connect to the cities trail system.
Justification I
This item was discussed at a Council Workshop with the Public Works Department Managers February 16th 2006. For safety and for easy access
for crossing Crosstown Boulevard from a future park and/or future parking lot on the north side of Crosstown Boulevard to Sunshine Park on the
South side, or just getting to the city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 450,000 450,000
Total 450,000 450,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
G.O. Bond 450,000 450,000
Total 450,000 450,000
Operational Impact/Other I
Connecting of these area's through an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for
personnel and smaller equipment.
0
Friday, July 18,2008
23
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-42200-01
Project Name Replacement - Fire Engine #11
Type Equipment Priority 1 - High
Useful Life 20 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace fire engine #11, a 1991 Pierce Lance pumper truck with 25,900 miles. The expected life span of this vehicle is between 20 and 25 years.
The truck was purchased as part of the 1990 equipment bond along with a number of other vehicles. The intent is to not have to purchase all of the
vehicles together but rather to distribute the replacement of the vehicles over an appropriate period of time. The truck is starting to have higher and
higher maintenance costs and should be replaced within the next three to five years. This will make for an ideal back up pumper as is required by
the LS.O. if the city can afford to keep this vehicle. We would look to sell the existing back up pumper #12 currently located at station #1.
Justification I
The current engine is working fine but is starting to have more day to day repairs. As with any vehicle that is 16 years old, some parts can be harder
to find and take longer to receive for needed repairs. The fire department can not afford to have vehicles down for extended periods of time. IT
would be appropriate to start the replacement of a number of vehicles that were originally purchased in 1990/91. The intent is to replace those
vehicles purchased in 1990 over an appropriate period of time and in a priority order so that the vehicles do not get to be a maintenance Burdon
and are still able to be used as first response emergency vehicles.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 225,000 225,000 450,000
Total 225,000 225,000 450,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 225,000 225,000 450,000
Total 225,000 225,000 450,000
Operational Impact/Other I
The new technology will allow firefighters to respond and conduct fire suppression activities, rescue operations, and other required activities in a
safer and more efficient manner. The maintenance costs can be lowered as well. Some of the new technology items include increasing the
capability to transport more firefighters to the scene, internal plumbed foam suppressant system, climate controlled cab can be used for firefighter
rehabilitation, much better visibility when driving to emergencies, better maneuverability, and new designs make it much easier to enter and exit
the cab area. In addition the new emergency lighting standards will make it easier to see the truck while responding and also while parked at the
scene.
0
Friday, July
18, 2008
24
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-42200-01
Project Name Replacement - Fire Chiers Vehicle
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace unit #4806, a 2002 Chevrolet Tahoe which currently has approximately 58,100 miles on it and is used by the Fire Chief.
Justification I
In order to keep the first line emergency responding vehicles in the proper operating conditions, it is important to replace equipment when needed.
The current vehicle has worked very well and should be evaluated for repair history and maintenance costs as the replacement date gets closer. The
annual mileage put on this vehicle is approximately 10,000. The vehicle is still in good shape and should be evaluated for replacement as
scheduled.
Expenditures 2009 2010 2011 2012 2013
Total
Equipment 45,000 45,000
Total 45,000
45,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
Equipment Bond 45,000 45,000
Total 45,000
45,000
Operational Impact/Other I
The Chief's vehicle is used by the Chief to respond to emergency incidents. The vehicle has to be in good shape and able to provide safe and
protective transportation when responding to all types of incidents. The vehicle also carries all of the Chief's protective gear and equipment needed
to help conduct fire investigations. The Chief regularly uses the vehicle to conduct interviews while on the scene with property owners and also
uses the truck to provide a place for fire victims to sit out of the elements while they are waiting for relatives or the Red Cross to respond to the
scene.
0
Friday, July
18, 2008
25
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-42200-02
Project Name Replacement - Rescue #11
Type Equipment Priority 2 - Mediwn
Useful Life 15 Years Contact Fire Chief
Category Equipment Department Fire
Description I
The current Rescue #11 was purchased in 1997 and is used as the primary responses vehicle to all medical incidents for station #1. This truck
responds to about 300 calls per year and is the busiest vehicle in use by the fire department other than the Chiefs and Fire Marshal's vehicles.
Justification I
The current truck has very little maintenance issues as of 2008. Because this is the primary vehicle used to respond to medical calls for station #1 it
is very important to keep this vehicle in top condition and always available to respond. The anticipated life span is 15 years and may be able to be
extended if the maintenance costs stay in line. It would be a benefit to Station #1 if the new vehicle would be purchased with a four door cab rather
than the current extended cab so that additional firefighters could respond to major medical incidents.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 50,000 50,000
Total 50,000 50,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 50,000 50,000
Total 50,000 50,000
Operational Impact/Other I
If the replacement vehicle is a four door cab, station #1 firefighters could respond with only one vehicle to major incidents such as a heart attack,
and would not have to take two vehicles to the scene in order to get the appropriate staffing there. The replacement vehicle will also respond to
vehicle crash scenes with additional eauioment needed that could be stored on this truck.
0
Friday, July 18,2008
26
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-42200-03
Project Name Replacement - Fire Marshall Vehicle
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace Unit # 4801, a 1997 S10 Blazer with over 60,000 miles used by the Fire Marshall. We may want to evaluate what type of vehicle we will
need for this position at the time of replacement.
Justification
The Fire Marshall's vehicle is anticipated to have approximately 62,000 miles on it by the year 2010, and the ability to respond to an emergency
with a dependable vehicle needs to be considered. There have been more milintenance issues with this vehicle, and although most have been minor,
the occurrences are increasing and the costs will also start to increase as the vehicle gets older.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 40,000 40,000
Total 40,000 40,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 40,000 40,000
Total 40,000 40,000
Operational Impact/Other I
The new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the incident
including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. This vehicle
is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire department needs
to have a very dependable vehicle to perform all of the functions listed.
0
Friday, July l8, 2008
27
Capital Plan 2009 thru 2013
o City of Andbver, MN
Project # 11-42200-01
Project Name Replacement - Ladder Truck #11
Type Equipment Priority I - High
Useful Life 20 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace ladder truck #11, a 1991 Pierce 75' ladder truck with 17,250 miles. The new ladder truck would be a 100 foot aerial platform, which
includes a bucket at the end of the ladder for firefighter safety. The 100 foot reach will allow for the fire department to perform rescue and
suppression activities in buildings that we can not currently reach.
Justification
The city is required by the 1.8.0. to have this type of vehicle available for use because of the building heights allowed in Andover. The new
platform style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new vehicles
have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that could be very
costly or dangerous. The newer buildings in Andover are getting taller with more green space between the building and a hard surface making it
much more difficult to reach some of them because of the height restrictions of the current ladder truck.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 500,000 500,000 1,000,000
Total 500,000 500,000 1,000,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 500,000 500,000 1,000,000
Total 500,000 500,000 1,000,000
Operational Impact/Other I
The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow firefighters to perform the most
dangerous of activities as required from time to time, and know that they have the right piece of equipment to do the job. The larger and taller
buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many major
repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The new
bucket style of truck will also be much safer conditions for firefighters perfonning suppression activities. The new ladder truck can be equipped to
have pre-plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly increase site
visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the ground to pick it up.
The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when needed. The bucket design
will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for very large types of fires. The
over head visibility at the scene will also help the incident commander make vital decisions regarding the tactics and strategies to be used.
0
Friday, July 18,2008
28
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-42200-02
Project Name Replacement - Grass #31
Type Equipment Priority 2 - Medium
Useful Life 20 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace grass vehicle #31, a 1991 Ford with 21,670 miles. This also has been used as medical response truck for station #3. Now that the fire
department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary
purpose and will allow for new wildfire technologies to be put on the truck.
Justification
The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life
expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the
trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate
vehicles for each function both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 45,000 45,000
Total 45,000 45,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 45,000 45,000
Total 45,000 45,000
Operational Impact/Other I
The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current
full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles
during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle.
The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions and features.
0
Friday, July 18,2008
29
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-42200-03
Project Name Water/Ice rescue boat
Type Equipment Priority I - High
Useful Life IS Years Contact Fire Chief
Category Equipment Department Fire
Description
A small boat designed and built to perform water and ice rescues.
Justification
Andover does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specific types
of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and perform
recovery work.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 20,000 20,000
Total 20,000 20,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 20,000 20,000
Total 20,000 20,000
Operational Impact/Other I
Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters
who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to the
victim is not very safe or recommended if we can avoid it. The boat will helD l!:et the rescuer and victim' out of the situation faster and safer.
0
Friday, July 18, 2008
30
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-42200-01
Project Name Replacement - Utility #4
Type Equipment Priority 2 - Medium
Useful Life 15 Years Contact Fire Chief
Category Equipment Department Fire
Description I
Utility #4 is a small utility pick up that is used as a station responses vehicle by the Officers assigned to each station. The fire department has three
of these vehicles and each are fully equipped to be first responder vehicles to all types of incidents that the fire department will respond to.
Justification I
The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional
equipment needed and also to render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene
within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is
critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer
response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going
on.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 32,000 32,000
0 Total 32,000 32,000
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 32,000 32,000
Total 32,000 32,000
Operational Impact/Other I
With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and or slow them to routine so that the
response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for size up and
planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that he
or she can be better prepared to oversee fire suppression activities.
0
Friday, July 18,2008
31
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-42200-02
Project Name Replacement - Utility #5
Type Equipment Priority 2 - Medium
Useful Life 15 Years Contact Fire Chief
Category Equipment Department Fire
Description I
Utility #5 is a small utility pick up that is used as a station responses vehicle by the Officers assigned to each station. The fire department has three
of these vehicles and each are fully equipped to be first responder vehicles to all types of incidents that the fire department will respond to.
Justification I
The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional
equipment needed and also to render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene
within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is
critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer
response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going
on.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 32,000 32,000
0 Total 32,000 32,000
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 32,000 32,000
Total 32,000 32,000
OperationallmpactJOther I
With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and or slow them to routine so that the
response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for size up and
planning tactics prior to. all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that he
or she can be better orepared to oversee fire suppression activities.
0
Friday, July 18,2008
32
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-42200-03
Project Name Replacement - Grass #21
Type Equipment Priority 2 - Medium
Useful Life 20 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace grass vehicle #21, a 1991 Ford with 21,000 miles. This has also been used as a medical response unit for Station #2. Now that the fire
department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary
purpose and will allow for new wildfire technologies to be put on the truck.
Justification
The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life
expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the
trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate
vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 45,000 45,000
Total 45,000 45,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 45,000 45,000
Total 45,000 45,000
Operational Impact/Other I
The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current
full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles
during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle.
The smaller and more maneuverable vehicles should be less expensive but vet perform much better when using the off road functions and features.
0
Friday, July 18, 2008
33
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-42200-01
Project Name Replacement - Tanker #11
Type Equipment Priority 2 - Medium
Useful Life 20 Years Contact Fire Chief
Category Equipment Department Fire
Description
Replace tanker truck #11, a 1991 International tanker, which currently has 8,300 miles on it and about 900 engine hours.
Justification
This vehicle will be 22 years old in 2013. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires
including wildfires, where the off road capabilities have proven to be very valuable. There have been no significant problems with this vehicle and
the replacement need has to be re-evaluated in 2013 but it is very important that we keep this vehicle current and up to date with the latest
fire fighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one
person to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make operating
the truck with only one person a reality. The current manually-operated pump has many drawbacks and limitations due to the need for more than
one erson to 0 erate efficientl and safel .
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 340,000 340,000
0 Total 340,000 340,000
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 340,000 340,000
Total 340,000 340,000
Operational Impact/Other I
The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance
costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the. first half of the lifespan of the
vehicle. The newer vehicle will also be expected to last longer because of the updates in the manufacturing process. The newer styles and metal
fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from
chutes installed on both sides and from the rear of the truck. Currently water can be discharged only from a large rear outlet or with the manual
pump system installed at the back of the truck.
0
Friday, July 18, 2008
34
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-45000-01
Project Name Replace/Repair Play Structures - Various Parks
Type Improvement Priority I - High
Useful Life 10 Years Contact DPW / City Engineer
Category Park Improvements Department Park & Rec - Operations
Description
Repair to fall zones and achieve ADA accessibility. Replacement of playground equipment and other major replacements, such as short fences on
ball fields, soccer goals, or any area of play that does not meet safety specifications.
Justification I
Old equipment no longer meets ADA requirements, such as entrapments, fall zones or handicap accessibility. Working to bring the parks up to
meet all safety requirements.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 45,000 45,000 45,000 45,000 45,000
225,000
Total 45,000 45,000 45,000 45,000 45,000
225,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
General Fund 45,000 45,000 45,000 45,000 45,000
225,000
Total 45,000 45,000 45,000 45,000 45,000
225,000
Operational Impact/Other I
Less maintenance and will meet all safety requirements.
0
Friday, July
18, 2008
35
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-45000-02
Project Name Trail Machine wi Snow Removal Equipment
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW I City Engineer
Category Equipment Department Park & Rec - Operations
Description I
Trail machine is used in cleaning the trails system and the city sidewalks through out the city all year long.
Justification I
The present machine is just too small for clearing the trails that are next to the roads in the winter time. The current machine is to light and doesn't
have the traction or power to push through the snow and ice.
Expenditures 2009 2010 2011 2012 2013
Total
Equipment 100,000 100,000
.
Total 100,000
100,000
0
Funding Sources 2009 2010 2011 2012 2013
Total
Equipment Bond 100,000 100,000
Total 100,000
100,000
Operational ImpactJOther I
Get the job done faster, safer and more efficient. Additions to the fleet will increase maintenance and operating costs.
0
Friday, July 18,2008
36
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-45000-01
Project Name Replacement - Toro Gronndsmaster, #559
Type Equipment Priority I - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description
Replace Unit #559, a 1999 Toro Groundsmaster 328 with 1,839 hours.
Justification
This unit are run year round and averages about 300 hours a year. With additional parks being added each year, the average number of operational
hours that each machine puts on will increase.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 23,000 23,000
Total 23,000 23,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 23,000 23,000
Total 23,000 23,000
Operational Impact/Other I
Higher maintenance cost, possibly more break downs and lower trade-in value.
0
Friday, July 18, 2008
37
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-45000-02
Project Name Replacement - Large Capacity Lawnmower #580
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description
Replace Unit #580, a 1999 Toro 580 large capacity mower with 2,444 hours. This machine is averaging 200 - 300 hours per year and by 2010 it
will have approximately 3,000 hours.
Justification I
Maintenance costs are starting to accumulate and it should be traded in while it still has some value. Maintenance costs rose $3.58 per hour over
the previous year.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 112,000 112,000
Total 112,000 112,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 112,000 112,000
Total 112,000 112,000
Operational Impact/Other I
Higher maintenance cost, possibly more break downs and lower trade-in value.
0
Friday, July 18,2008
38
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-45000-03
Project Name Zero turn mower
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description I
Purchase an additional zero turn mower.
Justification I .
A zero tum mower is more efficient when mowing around the buildings, trees and other obstacles that are found in the city parks and campus
grounds. This would also extend the life of the current Toro mowers.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 8,500 8,500
Total 8,500 8,500
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 8,500 8,500
Total 8,500 8,500
Operational Impact/Other I
The zero turn mowers are faster to operate around buildings and trees thus saving time and money by being more productive. The zero turn
mower is about 1/3 the cost of a Toro Groundsmaster.
0
Friday, July 18,2008
39
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-45000-01
Project Name Replacement - Trailer, T -554
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description
Replace Unit #T-554 , a tandem axle trailer with GVW rating of 10,000 - l2,OOO lbs. It was recently sand blasted and repainted top to bottom
extending its useful life a few more years.
Justification
This is the main trailer for the Parks Department. It was the first and only trailer that was designed for hauling mowers and it has worked out great.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 9,000 9,000
Total 9,000 9,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 9,000 9,000
Total 9,000 9,000
Operational Impact/Other 1
More parks can only mean moving more equipment to them.
0
Friday, July 18,2008
40
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-45000-02
Project Name Replacement - One Ton Truck wi Plow, #599
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description .
Replace Unit # 599, a 2000 F450 I-ton with 43,750 miles. These trucks are on the move all year and average about 5,000 miles per year.
Justification
This truck is used everyday; hauling material, equipment, people and also plowing snow in the winter. The plowing of snow puts a lot of wear and
tear on the engine, transmission and other drive line components.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 65,000 65,000
Total 65,000 65,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 65,000 65,000
Total 65,000 65,000
Operational Impact/Other I
Being that this is a front line unit, we need to know that we can count on it everyday. Cost to operate it have only gone up $.04 per mile last year
but those costs will continue to rise in the coming years. With preventative maintenance, we might be able to extend its useful life.
0
Friday, July 18,2008
41
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-45000-01
Project Name Replacement - One Ton Truck wi Plow #503
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description
Replace unit #503, a 200l Ford F-450 dump truck with a 9' Fisher snow plow with 53,800 miles on it.
Justification
This unit will be l2 years old and should have approximately 70,000 miles on it. The maintenance cost will be monitored to detennine when this
vehicle should be replaced.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 65,000 65,000
Total 65,000 65,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 65,000 65,000
Total 65,000 65,000
Operational Impact/Other 1
Less cost per mile to operate and less break downs.
0
Friday, July 18, 2008
42
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-45000-02
Project Name Replacement - One Ton Crew Cab Pickup #502
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Park & Rec - Operations
Description
Replace unit #502, a 2002 F350 crew cab pickup with 45,000 miles on it.
Justification
This truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part-time
help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew and all
their equipment is an ideal situation.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 45,000 45,000
Total 45,000 45,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 45,000 45,000
Total 45,000 45,000
Operational Impact/Other I
Less cost per mile to operate and fewer break downs.
Operating Budget Impact 2009 2010 2011 2012 2013 Total
Maintenance 45,000 45,000
Total 45,000 45,000
0
Friday, July 18,2008
43
Capital Plan 2009 thru 2013
o City of Andover, ~
Project # 09-45001-01
Project Name Annual Miscellaneous Park Projects
Type Improvement Priority 1 - High
Useful Life Unassigned Contact Asst.Pub1ic Works Director
Category Park Improvements Department Park & Rec - Projects
Description I
This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Councilor the Parks
and Recreation Commission for each year.
Justification I
This gives flexibility to the City to do certain small-sized projects that may be warranted; for example, purchase of soccer goals.
This funding has been recommended by the Park & Recreation Commission.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 25,000 25,000 25,000 25,000 25,000 125,000
Total 25,000 25,000 25,000 25,000 25,000 125,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Park Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000
Total 25,000 25,000 25,000 25,000 25,000 125,000
Operational Impact/Other 1
Allows the Park and Recreation Commission to address a variety of different needs throughout the year.
0
Friday, July 18,2008
44
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-45001-01
Project Name Skate Board Park
Type Improvement Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Park Improvements Department Park & Rec - Projects
Description I
Due to the poor condition and current location of the skate board equipment, the City needs to reinvest in a new permanent home for the skate
board park with new skate equipment. The new location will be the northwest corner of Sunshine Park, just north of the existing small shelter
between the existing trail and ball fields.
Justification I
The existing skate board equipment has weakened structurally over the past few years due to the moving and set-up each spring and fall.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 200,000 200,000
Total 200,000 200,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Park Improvement Funds 200,000 200,000
Total 200,000 200,000
Operational Impact/Other I
Routine maintenance will be required to upkeep the park.
0
Friday, July 18, 2008
45
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-45001-01
Project Name Sophie's South Park
Type Improvement Priority 1 - High
Useful Life 15 Years Contact Asst.Public Works Director
Category Park Improvements Department Park & Rec - Projects
Description
Install playground equipment and a basketball court. The park was dedicated as part of the development of Sophie's South. Since no park exists
within the general area, it has been recommended to begin developing the park.
Justification
The improvements have been recommended by the Park & Recreation Commission.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 75,000 75,000
Total 75,000 75,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Park Improvement Funds 75,000 75,000
Total 75,000 75,000
Operational Impact/Other I
Additional long-term maintenance and ultimately replacement will be necessary.
0
Friday, July 18, 2008
46
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-45001-01
Project Name Andover Lions Park
Type Improvement Priority 1 - High
Useful Life 25 Years Contact Asst.Public Works Director
Category Park Improvements Department Park & Rec - Projects
Description I
2013 - Install an 8 foot high outfield fencing with mow strips for ball field ($35,000).
2013 - Install new irrigation system ($50,000).
Justification I
The installation of an outfield fence will allow the ball to stay in play and away from the trail. The installation of an irrigation system will give the
players a safer playing surface.
This project has been recommended by the Park & Recreation Commission.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 85,000 85,000
Total 85,000 85,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Park Improvement Funds 85,000 85,000
Total 85,000 85,000
Operational Impact/Other I
Additional long-term maintenance and ultimately replacement will be necessary.
0
Friday, July 18,2008
47
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-41500-01
Project Name Replacement - Ford Taurus #15
Type Equipment Priority 2 - Medium
Useful Life 10 Years Contact Comm. Dev. Director
Category Equipment Department Planning & Zoning
Description
Replace Unit #15, a 1995 Taurus with 70,400 miles. This unit averages 3,000 to 5,000 miles a year.
Justification
By 2010, this vehicle will have 76,000 miles on it. This vehicle could be used as an intern vehicle or for city employees attending
seminars/training.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 25,000 25,000
Total 25,000 25,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 25,000 25,000
Total 25,000 25,000
Operational Impact/Other 1
A new vehicle will decrease maintenance costs and improve productivity. This car could be kept and used for interns and possibly replace one of
the old blazers that has l68,000 miles on it. The Central Equipment Department would like to recommend looking at an alternative fuel
vehicle/hvbrid.
0
Friday, July 18,2008
48
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-48200-01
Project Name Replacement - One Ton Truck wi Plow #90
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Sanitary Sewer
Description
Replace unit #90, a 1997 Dodge W250 with snow removal equipment and 60,000 miles.
Justification
This truck will be monitored over the next couple of years to detennine the appropriate time for replacement. It will be replaced with a one ton
truck and modern snow removal equipment to make snow removal faster and more efficient.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 65,000 65,000
Total 65,000 65,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Sanitary Sewer Fund 65,000 65,000
Total 65,000 65,000
Operational Impact/Other I
The new truck will have decreased maintenance issues and the modern snow equipment will make snow removal faster and more efficient.
0
Friday, July 18, 2008
49
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-48200-01
Project Name Crosstown Blvd Trunk Sewer Line
Type Improvement Priority 1 - High
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Department Sanitary Sewer
Description
Extend sanitary sewer trunk along Crosstown Boulevard from the railroad tracks east to Prairie Road. It will be necessary to jack the sanitary
sewer underneath the railroad.
Justification
The trunk sanitary sewer will be extended to serve properties adjacent to Crosstown Boulevard and east the railroad tracks and ultimately east of
Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer Report) and the updated
Comprehensive Plan. This project is contingent upon the development east of the railroad tracks.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 400,000 400,000
Total 400,000 400,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Sewer Trunk Fund 400,000 400,000
Total 400,000 400,000
Operational Impact/Other I
Additional routine maintenance including televising and cleaning will be required.
0
Friday, July 18,2008
50
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-48200-02
Project Name Rural Reserve Trunk Sanitary Sewer
Type Improvement Priority 1 - High
Useful Life 50 Years Contact DPW / City Engineer
Category Unassigned Department Sanitary Sewer
Description 1
Extension of trunk sanitary sewer from Bunker Lake Boulerard approximately parallel to Coon Crook to serve the Rural Reserve area. The
sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. It is
anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands.
Justification I
The trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market driven
based upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for Designated
Rural Reserve Areas prepared by WSB and Associates.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 2,250,000 1,250,000 3,500,000
Total 2,250,000 1,250,000 3,500,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Assessments 250,000 1,000,000 1,250,000
Sewer Revenue Bonds 2,000,000 250,000 2,250,000
Total 2,250,000 1,250,000 3,500,000
Operational Impact/Other I
Additional routine maintenance including televising and cleaning will be required.
0
Friday, July 18,2008
51
Capital Plan 2009 thru 2013
o City of Andover, MN .
Project # 11-48200-03
Project Name New JetNac Truck
Type Equipment Priority 1 - High
Useful Life 15-20 Years Contact DPW / City Engineer
Category Equipment Department Sanitary Sewer
Description
The new vehicle is a combinationjet/vac unit, Model2ll5 Positive Displacement Unit (PD Unit) used for cleaning sanitary and storm sewers.
This unit will carry up to 2000 gallons of water and 600 feet of jetting hose.
Justification
Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of l2" - 36". These trunk mains are flowing near
capacity in some areas at the present time. By removing the sedimentation in these pipes the flow line will drop giving more room for additional
flows. In turn this could put on hold the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also
clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without
having to enter properties. Also with two trucks in operation more of the storm and sanitary sewer systems could be maintained to meet goals as
set up in the NPDES program. At the present time most of the departments efforts are geared towards the storm sewer system because of the many
failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems.
The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained during the winter
months when conditions are less than favorable.
0 Expenditures 2009 2010 2011 2012 2013 Total
Equipment 357,000 357,000
Total 357,000 357,000
Funding Sources 2009 2010 2011 2012 2013 Total
Sanitary Sewer Fund 160,000 160,000
Sewer Trunk Fund 160,000 160,000
Storm Sewer Fund 37,000 37,000
Total 357,000 357,000
Operational Impact/Other I
This truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be done
with the machine currently being used. This type of V AC truck will allow the operators to clean more of the system without having to stop
because the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some
unforeseen difficulty.
By having two jet vac trucks in operation at the same time, more of the storm and sanitary sewer systems could be maintained on an annual basis to
meet goals as set by the department and NPDES program.
0
Friday, July 18,2008
52
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-48200-01
Project Name Yellow Pine Lift Station
Type Improvement Priority 1 - High
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Department Sanitary Sewer
Description
Install a lift station at Yellow Pine Street to divert flow from the Bluebird Street trunk line to the Pinewood trunk line. The wet well for this lift
station was constructed in 2005 as a part of the Crosstown Boulevard Improvements Project.
Justification
This lift station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year 2020. This project is
development dependent.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 650,000 650,000
Total 650,000 650,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Sewer Trunk Fund 650,000 650,000
Total 650,000 650,000
Operational Impact/Other I
Routine monitoring and maintenance of the lift station will be required.
0
Friday, July 18, 2008
53
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-48300-01
Project Name Storm Sewer Improvements
Type Improvement Priority 1 - High
Useful Life 30 Years + Contact DPW / City Engineer
Category Utilities Department Storm Sewer
Description
Each year, areas of the City are identified where improvements are required to maintain our storm sewer system. Maintenance items include
replacement of failing culverts, catch basins, and storm sewer pipes, erosion issues at storm sewer outfalls, and dredging of ponds and ditches.
Justification
Maintaining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future.
Repairing and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as pipe
cleaning, inspections, and sweeping.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 52,000 53,000 54,000 55,000 56,000 270,000
Total 52,000 53,000 54,000 55,000 56,000 270,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Storm Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000
Total 52,000 53,000 54,000 55,000 56,000 270,000
Operational Impact/Other I
Repairing problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works personnel.
0
Friday, July 18,2008
54
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-48300-02
Project Name Trailer Mounted Grout Plant
Type Equipment Priority 1 - High
Useful Life 15-20 Years Contact DPW / City Engineer
Category Utilities Department Storm Sewer
Description I
This trailer mounted grout plant is a concrete spray patcher that is capable of spraying concrete on the insides of manhole structures to seal holes or
other types of openings with high pressure concrete to eliminate or slow the problems of infiltration.
Justification I
Over the past few years, utility crews have been kept very busy with the repair of manholes where the problem of infiltration is occuring. Not only
does the structure need to be repaired but the street as well. When infiltration occurs, the material under the road surface and curb is washed into
the storm sewer leaving a void under the roadway. The road surface and curb needs to be removed and re-done to meet the road standards. This
would also be used for the repair of sanitary sewer manholes where the adjustment rings are failing.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 30,000 30,000
Total 30,000 30,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Sanitary Sewer Fund 9,000 9,000
Storm Sewer Fund 21,000 21,000
Total 30,000 30,000
Operational Impact/Other I
With the addition of this equipment, the labor of doing repairs will be cut in half and it will be used as preventative maintenance. Structures
throughout the city, both storm and sanitary sewers, will be spray-lined to help prevent the failure of the structures and road surfaces.
0
Friday, July 18, 2008
55
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-48300-01
Project Name Replacement - Elgin Street Sweeper #169
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Storm Sewer
Description
Replace Unit #169, a 2000 Elgin sweeper with approximately 3,427 hours.
Justification
The maintenance cost of this machine has risen $0.77 per hour in the last year alone. Maintenance costs continue to rise and it will need to be
monitored as to the timing of replacement.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 150,000 150,000
. Total 150,000 150,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 90,000 90,000
Storm Sewer Fund 60,000 60,000
Total 150,000 150,000
Operational Impact/Other I
We will need to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and a
half a year.
0
Friday, July 18,2008
56
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-43300-01
Project Name Retro-Reflectometer
Type Equipment Priority 1 - High
Useful Life 15-20 Years Contact DPW / City Engineer
Category Streets/Highways Department Street Signs
Description
Retro-Reflectometer is a hand held device that measures the retro-reflectivity of street signs.
Justification
In Decemebr of 2007, the FHW A set final regulations on maintaining retro-reflectivity standards for traffic signs. The City must put in place a
program to ensure compliance by 20l2. By 20l7, all signs must meet the retro-reflectivity minimum standards. This will take several years to
complete. This equipment is hand held and will be used in the field by the City's sign personnel.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 15,000 15,000
Total 15,000 15,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Road & Bridge Funds 15,000 15,000
Total 15,000 15,000
I Opemtionallmpoctloo.., I I
0
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57
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-43100-01
Project Name Annual Street Seal Coat Project
Type Improvement Priority 1 - High
Useful Life 8 Years Contact DPW / City Engineer
Category Park Improvements Department Streets / Highways
Description
This project provides for a seal coat of the streets. Due to rapidly escalating fuel and material prices, funding is not available to complete
maintenance on entire zones on an annual basis. Each year, staff will detennine an area that can be seal coated within the alloted budget based
upon current estimated project costs.
Justification
Seal coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, wind,
snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating
also improves the skid resistance of the roadway surface by increasing the friction between vehicle tires and the roadway.
New developments and reconstructed areas requiring seal coating are not shown on the attached maps. These areas are typically seal coated within
three to four ears after the are aved.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 240,000 245,000 250,000 255,000 260,000 1,250,000
0 Total 240,000 245,000 250,000 255,000 260,000 1,250,000
Funding Sources 2009 2010 2011 2012 2013 Total
Construction Seal Coat Fund 20,000 20,000 20,000 20,000 20,000 100,000
Road & Bridge Funds 220,000 225,000 230,000 235,000 240,000 1,150,000
Total 240,000 245,000 250,000 255,000 260,000 1,250,000
Operational Impact/Other I
Extending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design life
of the pavement.
0
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58
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-43100-02
Project Name Annual Street Crack Seal Project
Type Improvement Priority 1 - High
Useful Life 8 Years Contact DPW / City Engineer
Category Streets/Highways Department Streets / Highways
Description
This project provides for crack sealing of the streets. Due to rapidly escalating fuel and material prices, funding is not available to complete
maintenance on entire zones on an annual basis. Each year, staff will detennine an area that can be crack sealed within the alloted budget based
upon current estimated project costs.
Justification
The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street
reconstruction project will be necessary. The sealing of cracks in the street surface reduces/eliminates water from entering the road base and
sub grade. This process reduces the freeze/thaw cycles of the sub grade, maintaining the integrity of the road. Crack sealing is completed in a
particular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated.
New developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three
ears after the are aved.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 85,000 85,000 85,000 85,000 85,000 425,000
0 Total 85,000 85,000 85,000 85,000 85,000 425,000
Funding Sources 2009 2010 2011 2012 2013 Total
Construction Seal Coat Fund 5,000 5,000 5,000 5,000 5,000 25,000
Road & Bridge Funds 80,000 80,000 80,000 80,000 80,000 400,000
Total 85,000 85,000 85,000 85,000 85,000 425,000
Operational Impact/Other I
Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade.
0
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59
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-43100-03
Project Name Annual Street Mill and Overlay
Type Improvement Priority 1 - High
Useful Life 20 Years Contact DPW / City Engineer
Category Streets/Highways Department Streets / Highways
Description
The Street Mill and Overlay projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering
and restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb and
gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps to
maintain the integrity and value of the communities street infrastructure.
Areas to be reconstructed are shown on the attached maps and are listed below. The timing of reconstruction of developments more than two years
out may be revised as street conditions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or
projects moved up if it is advantageous to reconstruct them in conjunction with other nearby projects.
2009 - Woodland Meadows - North Half
2010 - Woodland Meadows - South Half
2011 - Rolling Forest, Nordeen's Addition, Genthon Ponds, Flintwood Street
2012 - Stenquist Addition, Johnson's Oakmount Terrace, Ivywood Estates
2013 - Prairie Meadows, Alladin Acres, Enchanted Drive Area, Aztec St/l58th Ave
Justification
The streets in these neighborhoods are generally in excess of20 years old and are in need of rehabilitation. The intent of this Street Mill and
o Overlay is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 970,000 930,000 1,100,000 1,250,000 1,225,000 5,475,000
Total 970,000 930,000 1,100,000 1,250,000 1,225,000 5,475,000
Funding Sources 2009 2010 2011 2012 2013 Total
Assessments 245,000 230,000 275,000 312,500 310,000 1,372,500
Road & Bridge Funds 725,000 700,000 825,000 937,500 915,000 4,102,500
Total 970,000 930,000 1,100,000 1,250,000 1,225,000 5,475,000
Operational Impact/Other I
The rehabilitation of the streets will reduce the routine maintenance (Crack sealing, pot hole patching, etc..) in the area. Long term, this
reconditioning will prolong the structural stability of the roadway making for a longer serviceable life.
0
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60
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-43100-04
Project Name Annual Pavement Markings
Type Improvement Priority I - High
Useful Life 1-2 Years Contact DPW / City Engineer
Category Improvements Department Streets / Highways
Description
The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances
the safety of the roadway by directing traffic to the correct lane movement.
The Federal Highway Administration is currently reviewing reflective standards for pavement markings. In the near future the City may have to
stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement markings per year.
Justification
Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings
to the required standards.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 21,000 22,000 23,000 24,000 25,000 115,000
Total 21,000 22,000 23,000 24,000 25,000 115,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000
Total 21,000 22,000 23,000 24,000 25,000 115,000
Operational Impact/Other 1
The pavement markings are contracted out each year adding virtually no operational impact.
0
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61
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-43100-05
Project Name Annual Curb Replacement
Type Improvement Priority 1 - High
Useful Life 30 Years Contact DPW / City Engineer
Category Streets/Highways Department Streets / Highways
Description
Damaged and failing concrete curb and gutter throughout the City needs to be repaired or replaced to help maintain the integrity of the roadway
system. Replacing damaged or failing sections of curb and gutter helps with drainage of the roadway and prolongs the life of the street system.
Justification
The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need
rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of
concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 42,000 43,000 44,000 45,000 46,000 220,000
Total 42,000 43,000 44,000 45,000 46,000 220,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000
Total 42,000 43,000 44,000 45,000 46,000 220,000
Operational Impact/Other I
Repairing failing or damaged sections of curb and gutter reduces the routine maintenance required by the public works department.
0
Friday, July 18,2008
62
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-43100-06
Project Name Municipal State Aid Routes I New & Reconstruct
Type Improvement Priority I - High
Useful Life 20 Years Contact DPW / City Engineer
Category Streets/Highways Department Streets / Highways
Description
The following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The.rehabilitation projects will consist of
milling the existing street surface, constructing concrete curb and gutter where it does not exist, repairing storm sewer systems, and improving
storm drainage.
2009: l57th Avenue (Prairie Road - University Avenue) $460,000
2010: lS' Overlay on Prairie Road (Andover Blvd - Crosstown Blvd) $290,000
20l2: South Coon Creek Drive (Round Lake Blvd - Crosstown) $854,000
2013: Ni htin ale Street Crosstown Blvd - 16lst Ave $739,000
Justification
2009: l57th A venue (Prairie Road - University Ave) - Upgrade needed to maintain integrity of State Aid roadway infrastructure.
2010: 1.5" Overlay on Prairie Road (Andover Blvd - l57th Ave) - Upgrade needed to maintain integrity of State Aid roadway infrastructure.
20l2: South Coon Creek Drive (Round Lake Blvd - Crosstown) - Upgrade needed to maintain integrity of State Aid roadway infrastructure.
2013: Nightingale Street (Crosstown Blvd - l6lst Ave) - Upgrade needed to maintain integrity of State Aid roadway infrastructure.
Expenditures 2009 2010 2011 2012 2013 Total
0 Construction 460,000 290,000 855,000 740,000 2,345,000
Total 460,000 290,000 855,000 740,000 2,345,000
Funding Sources 2009 2010 2011 2012 2013 Total
Assessments 70,000 130,000 40,000 240,000
Municipal State Aid Funds 390,000 290,000 725,000 700,000 2,105,000
Total 460,000 290,000 855,000 740,000 2,345,000
Operational Impact/Other I
Rehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality
transportation system.
0
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63
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-43100-01
Project Name Replacement - Water Tanker #163
Type Equipment Priority 2 - Medium
Useful Life IS Years Contact DPW / City Engineer
Category Equipment Department Streets / Highways
Description
Replace Unit #l63, a 1986 water tanker with 65,200 miles.
Justification
The old tanker was partially refurbished a few years ago because the floor and tank had rusted out. A new water truck would handle the job tasks
better and more efficiently. A recently purchased water tanker with its cab over design and short t~rning radius has been a great asset to the public
works staff.
Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 100,000 100,000
Total 100,000 100,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 100,000 100,000
Total 100,000 100,000
Operational Impact/Other I
The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the
public works staff.
0
Friday, July 18,2008
64
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-43100-02
Project Name Asphalt Paving Machine
Type Equipment Priority 1 - High
Useful Life 20 Years Contact DPW / City Engineer
Category Equipment Department Streets / Highways
Description
Asphalt paving machine used for overlay and trails. The City currently does not own a paver which we have an increasing need for due to the
deterioration of city streets.
Justification
Due to increasing repairs to city streets, the city has a need to own a paver. It could also be used for trails.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 90,000 90,000
Total 90,000 90,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 90,000 90,000
Total 90,000 90,000
Operational Impact/Other I
Not having to rent one, being able to use it when it fits in to our time schedule rather than having to see when one is available to rent. Share cost
with another city is an option.
0
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65
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 10-43100-03
Project Name Replacement - Dump Truck wi Snow Removal #197
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Streets / Highways
Description
Replace unit #l97, a 1996 LT9000 tandem axle durnp truck and snow removal equipment with 60,400 miles on it.
Justification
This is one ofthe remaining few units with a manual transmission in it. It's difficult and tiring to operate the snow removal equipment and change
gears at the same time. Less operations in the cab will keep the driver alert for longer periods of time during those long snow removal days and
nights.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 200,000 200,000
Total 200,000 200,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 200,000 200,000
Total 200,000 200,000
Operational Impact/Other I
Changing to an automatic transmission and newer snowplow controls will give us more attentive and less fatigued drivers after many hours of
service.
0
Friday, July 18,2008
66
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-43100-01
Project Name Intersection Upgrades
Type Improvement Priority 1 - High
Useful Life 25 Years Contact DPW / City Engineer
Category Improvements Department Streets I Highways
Description
20ll - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd. Minor lane widening may be needed but turn lane
construction would not be included in this project ($275,000).
Justification
Intersection upgrades are necessary due to the increased development and demands on the transportation system, the need for safety improvements,
and to comply with Anoka County Highway Department requirements.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 275,000 275,000
Total 275,000 275,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Municipal State Aid Funds 275,000 275,000
Total 275,000 275,000
Operational Impact/Other I
Improvements will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists.
0
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67
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-43100-01
Project Name Replacement - Dump Truck wi Snow Removal #198
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Streets / Highways
Description
Replace unit #l98, a 2000 durnp truck with front mounted snow removal equipment with almost 26,500 miles on it. We estimate that by 2012 this
truck will have around 50,000 miles on it.
Justification
This truck will be l2 years old and will be getting close to the end of its life cycle. It will be re-evaluated each year to detennine when to replace
it.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 150,000 150,000
Total 150,000 150,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 150,000 150,000
Total 150,000 150,000
Operational Impact/Other I
Less cost per mile to operate and better use of snow plow equipment.
0
Friday, July 18, 2008
68
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-43100-02
Project Name Replacement - One Ton Truck wi Plow #132
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equip~ent Department Streets / Highways
Description 1
Replace unit #132, a 200l Ford F-450 dump truck with a 9 foot Fisher snow plow with 69,000 miles on it.. This unit plows cul-de-sacs and hauls
equipment and materials through out the year.
Justification I
This truck will be II years old by then and will have 100,000 miles on it. Currently it has 69,000 miles on it and cost per mile to operate will most
likely be on the rise. It will be re-evaluated each year to detennine when to replace it.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 65,000 65,000
Total 65,000 65,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Equipment Bond 65,000 65,000
Total 65,000 65,000
Operational Impact/Other I
Less cost per mile to operate but it might work out as a good summer time vehicle.
Operating Budget Impact 2009 2010 2011 2012 2013 Total
Maintenance 58,000 58,000
Total 58,000 58,000
0
Friday, July 18,2008
69
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-48100-01
Project Name Rehabilitation of Wells
Type Improvement Priority 1 - High
Useful Life 7 Years Contact DPW / City Engineer
Category Improvements Department Water
Description I
The motor, pump and column pipe are taken out for inspection and worn parts are replaced. The well is televised to determine the depth and
condition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original
depth if there is a substantial decrease in the depth.
Justification I
To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of
water needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven (7)
years. Well #3 is in line for this type of rehabilitation. This maintenance will also maximize the pumping rate of the well. Even though this is a
peaking well and other issues are related to it, the maintenance is required to make sure the well works efficiently.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 50,000 50,000 55,000 60,000 65,000 280,000
Total 50,000 50,000 55,000 60,000 65,000 280,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Fund 50,000 50,000 55,000 60,000 65,000 280,000
Total 50,000 50,000 55,000 60,000 65,000 280,000
Operational Impact/Other I
This would be done at such a time that it would not affect the demand needs of the system. Typically done late fall.
0
Friday, July 18,2008
70
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 09-48100-03
Project Name WTP Reclaim Tank Addition
Type Improvement Priority 1 - High
Useful Life 30 Years Contact DPW / City Engineer
Category Improvements Department Water
Description I
Add an additional 200,000 gallon reclaim tank and process piping to the water plant.
Justification I
In order to maintain a certain level of operations and meet the demands of the water population, an additional 200,000 gallon reclaim tank is
needed. Staff has noticed that during the high peaking months of May through September, the water plant needs to backwash the filters on a daily
basis. With the single reclaim tank now in operation, the daily operations will run into difficulty with backwashing filters during the peak times.
As the population continues to increase, more demand is put on the system to function at a high rate of production. With an increase in tank size,
the operations can continue without much interruption when backwashing the filters.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 930,000 930,000
Total 930,000 930,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Revenue Bonds 930,000 930,000
Total 930,000 930,000
Operational Impact/Other I
With additional storage for backwashing, the filtering process can be done without shutting down certain wells in order to keep the filters from
over loading. With an increase in reclaim tank capacity, the water plant filters would be able to operate continuously thus keeping the amount of
water filtered at it's highest capacity.
0
Friday, July 18, 2008
71
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-48100-01
Project Name Construct Clearwell at WTP
Type Improvement Priority 1 - High
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Department Water
Description
Construct a 2 million gallon clearwell adjacent to the water treatment plant.
Justification
In order to adequately supply treated water at an acceptable pressure to the entire distribution system in Andover, a two million gallon clearwell
must be constructed near the water treatment plant. The existing 500,000 water tower in the southwest part of town would be demolished as part of
this process. Construction of this clearwell and demolition of the existing 500,000 gallon tower would eliminate the low pressure zone currently in
the southwest part of town.
Expenditures 2009 2010 2011 2012 2013 Total
Construction 2,665,900 2,665,900
Total 2,665,900 2,665,900
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Revenue Bonds 2,665,900 2,665,900
Total 2,665,900 2,665,900
Operational Impact/Other I
Additional maintenance and monitoring would be required of the Sewer and Water department.
0
Friday, July 18, 2008
72
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 11-48100-02
Project Name Replacement - One Ton Truck wi Plow #105
Type Equipment Priority 1 - High
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Department Water
Description
Replace unit #105, a 1994 Ford F-250 pick up truck with snow removal equipment and l04,780 miles.
Justification
By 20 ll, this truck will be l7 years old with over l15,000 miles on it. This truck will be replaced with a l-ton truck with modern snow removal
equipment.
Expenditures 2009 2010 2011 2012 2013 Total
Equipment 65,000 65,000
Total 65,000 65,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Fund 65,000 65,000
Total 65,000 65,000
Operational Impact/Other I
A new truck wil have lower maintenance cost and better snow removal equipment. Both items will save time and money.
0
Friday, July 18, 2008
73
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-48100-01
Project Name Construct Well #10
Type Improvement Priority I - High
Useful Life 25 Years Contact DPW / City Engineer
Category Improvements Department Water
Description
Construct well #10 in Shadowbrook 2nd Addition on an existing city-owned lot to provide municipal water due to the increased demand.
Justification
As the City's population continues to grow, the demand for municipal water increases. Continuing to add wells to the City's water system is
essential to meet the demand.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 181,000 181,000
Total 181,000 181,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Trunk Fund 181,000 181,000
Total 181,000 181,000
Operational Impact/Other I
Increase energy and operating costs to the water system.
0
Friday, July 18, 2008
74
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-48100-02
Project Name Water Main along South Coon Creek Drive
Type Improvement Priority 1 - High
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Department Water
Description
Install a l2" water main along South Coon Creek Drive from 145th Avenue to Crosstown Boulevard.
Justification
Construction of a water main along South Coon Creek Drive will allow the existing water distribution system between the east and west sides of
town to be looped. The only existing connection between the two parts of town is along Bunker Lake Boulevard. Looping of the system will
allow treated water to be continuously supplied to all residents in town on the water system. It will also help alleviate the pressure variance that is
experienced between the east and west sides of town. Coon Creek Boulevard is scheduled for reconstruction in 2008. It would be advantageous to
construct the water main concurrently with the roadway reconstruction.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 500,000 500,000
Total 500,000 500,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Trunk Fund 500,000 500,000
Total 500,000 500,000
Operational Impact/Other 1
Additional maintenance and flushing requirements for the water main system will result. Construction of this system would make management of
the water distribution system for the City as a whole easier by eliminating the two pressure zones.
0
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75
-
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 12-48100-03
Project Name Demolish 500,000 Gallon Water Tower
Type Improvement Priority 1 - High
Useful Life Unassigned Contact DPW / City Engineer
Category Improvements Department Water
Description
Demolish the existing 500,000 gallon water tower located on the west side of town.
Justification
The existing 500,000 gallon water tower will be demolished and replaced by a new two million gallon water tower so the City's water distribution
system can be managed under one pressure zone, providing treated water to all residents on the system.
Expenditures 2009 2010 2011 2012 2013 Total
Improvement 190,000 190,000
Total 190,000 190,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Trunk Fund 190,000 190,000
Total 190,000 190,000
Operational Impact/Other 1
Maintenance of the existing water tower will no longer be required.
0
Friday, July 18, 2008
76
Capital Plan 2009 thru 2013
o City of Andover, MN
Project # 13-48100-01
Project Name Construct Water Treament Plant #2
Type Improvement Priority I - High
Useful Life 30 Years Contact DPW / City Engineer
Category Improvements Department Water
Description
Construct Water Treatment Plant No.2 in Shadowbrook Development.
Justification
Expenditures 2009 2010 2011 2012 2013 Total
Construction 8,000,000 8,000,000
Total 8,000,000 8,000,000
0
Funding Sources 2009 2010 2011 2012 2013 Total
Water Revenue Bonds 8,000,000 8,000,000
Total 8,000,000 8,000,000
I OpenrtionallmpactiOther I I
0
Friday, July 18, 2008
77
CITY OF ANDOVER
Road & Bridge Funds . Rollup
Projected Fund Balance
0 2008 2009 2010 2011 2012
2013 TOTALS
Projected Sources of Revenue I
Est. Annual MSA Construction Allocation $ 155,000 $ 766,802 $ 766,802 $ 766,802 $
766,802 $ 766,802 $ 3,989,010
2001 State Aid Road Bond Pymt - Principal (155,000) (160,000) (170,000) (175,000)
(185,000) (195,000) (1,040,000)
Available MSA Construction
for Other Commitments 606,802 596,802 591,802
581,802 571,802 2,949,010
Est. Annual Maintenance Allocation 328,630 328,630 328,630 328,630
328,630 328,630 1,971,780
2001 State Aid Road Bond Pymt- Interest (85,120) (78,583) (71,568) (64,063)
(56,050) (47,354) (402,738)
General Fund Commitment (179,618) (185,007) (190,557) (196,273)
(196,273) (202,162) (1,149,890)
Available MSA Maintenance
for Other Commitments 63,892 65,040 66,505 68,294
76,307 79,114 419,152
Total MSA Available for other
Commitments 63,892 671,842 663,307 660,096
658,109 650,916 63,892
Federal Funds
Assessments' 242,889 315,000 230,000 275,000
442,500 350,000 1,855,389
Tax Levy 1,157,606 1,202,909 1 ,247,330 1,292,131
1,338,953 1,387,885 7,626,814
Total Revenues Available 1,464,387 2,189,751 2,140,637 2,227,227
2,439,562 2,388,801 9,546,095
I Projected Commitments I
MSA - New & Reconstruct Routes 603,000 460,000 290,000
855,000 740,000 2,948,000
MSA - Intersection Upgrades 200,000 275,000
475,000
MSA - Rail Road Quiet Zones 160,000
160,000
R & B - Pavement Markings 20,000 21,000 22,000 23,000
24,000 25,000 135,000
R & B - Curb Replacement 41,000 42,000 43,000 44,000
45,000 46,000 261,000
R & B - Rail Road Quiet Zones 170,000
170,000
a & B - New & Reconstruct Routes
& B - Intersection Upgrades 25,000
25,000
& B - Seal Coating 286,865 220,000 225,000 230,000
235,000 240,000 1,436,865
R & B - Crack Sealing 148,924 80,000 80,000 80,000
80,000 80,000 548,924
R & B - Overlays 971,557 970,000 930,000 1,100,000
1,250,000 1,225,000 6,446,557
Pedestrian Trail Maintenance 52,000 53.000 54.000 55,000
56,000 57,000 327,000
Total Commitments 2,678,346 1,846,000 1,644,000 1,807,000
2,545,000 2,413,000 12,933,346
Revenues Over (Under) Expenditures (1,213,959) 343,751 496,637 420,227
(105,438) (24,199) $ (3,387,251)
Fund Balance as of December 31, 2007 3,182,170
Fund Balance Brought Forward 1,968,211 2,311,962 2,808,600
3,228,826 3,123,388
Ending Fund Balance $ 1,968,211 $ 2,311,962 $ 2,808,600 $ 3,228,826 $ 3,123,388
$ 3,099,189
. Assuming collected in same year
0
'/eg
CITY OF ANDOVER
Projects
Fund Balance
0 2008 2009 2010 2011 2012
2013 TOTALS
Projected Sources of Revenue I
Est. Annual MSA Construction Allocation $ 155,000 $ 766,802 $ 766,802 $ 766,802 $
766,802 $ 766,802 $ 3,989,010
2001 State Aid Road Bond Pymt - Principal (155,000) (160,000) (170,000) (175,000)
(185,000) (195,000) (1,040,000)
Available MSA Construction
for Other Commitments 606,802 596,802 591,802
581,802 571,802 2,949,010
Est. Annual Maintenance Allocation 328,630 328,630 328,630 328,630
328,630 328,630 1,971,780
2001 State Aid Road Bond Pymt- Interest (85,120) (78,583) (71,568) (64,063)
(56,050) (47,354) (402,738)
General Fund Commitment (179,618) (185,007) (190,557) (196,273)
(196,273) (202,162) (1,149,890)
Available MSA Maintenance
for Other Commitments 63,892 65,040 66,505 68,294
76,307 79,114 419,152
Total MSA Available for other
Commitments 63,892 671,842 663,307 660,096
658,109 650,916 63,892
Federal Funds
Assessments' 70,000 130,000
40,000 240,000
Total Revenues Available 63,892 741,842 663,307 660,096
788,109 690,916 303,892
I Projected Commitments I
MSA - New & Reconstruct Routes 603,000 460,000 290,000
855,000 740,000 2,948,000
MSA - Intersection Upgrades 200,000 275,000
475,000
MSA - Rail Road Quiet Zones 160,000
160,000
Total Commitments 963,000 460,000 290,000 275,000
855,000 740,000 3,583,000
Revenues Over (Under) Expenditures (899,108) 281,842 373,307 385,096
(66,891) (49,084) (3,279,108)
Qund Balance as of December 31, 2007 1,887,930
Fund Balance Brought Forward 988,822 1,270,664 1,643,972
2,029,067 1,962,176
Ending Fund Balance $ 988,822 $ 1,270,664 $ 1,643,972 $ 2,029,067 $
1,962,176 $ 1,913,092
r~-~11Jll~1 1lm1l1lr~ , "~'lB1I1~-t. --@;!!IL~ , _'ill,""
,
0
,q
0 2008 2009 2010 2011
2012 2013 TOTALS
Projected Sources of Revenue I
Tax Levy 1,107,341 1,151,136 1,194,003
1,237,205 1,282,379 1,329,614 7,301,678
Assessments 242,889 245,000 230,000
275,000 312,500 310,000 1,615,389
Total Revenues Available 1,350,230 1,396,136 1,424,003
1,512,205 1,594,879 1,639,614 8,917,067
I Projected Commitments I
R & B - Pavement Markings 20,000 21,000 22,000
23,000 24,000 25,000 135,000
R & B - Curb Replacement 41,000 42,000 43,000
44,000 45,000 46,000 261,000
R & B - Rail Road Quiet Zones 170,000
170,000
R & B - New & Reconstruct Routes
R & B - Intersection Upgrades 25,000
25,000
R & B - Seal Coating 286,865 220,000 225,000
230,000 235,000 240,000 1,436,865
R & B - Crack Sealing 148,924 80,000 80,000
80,000 80,000 80,000 548,924
R & B - Overlays 971,557 970,000 930,000
1,100,000 1,250,000 1,225,000 6,446,557
Total Commitments 1,663,346 1,333,000 1,300,000
1,477,000 1,634,000 1,616,000 9,023,346
Revenues Over (Under) Expenditures (313,116) 63,136 124,003
35,205 (39,121) 23,614 (106,279)
Fund Balance as of December 31, 2007 1,252,872
Fund Balance Brought Forward 939,756 1,002,892
1,126,895 1,162,100 1,122,979
Ending Fund Balance $ 939,756 $ 1,002,892 $ 1,126,895 $
1,162,100 $ 1,122,979 $ 1,146,593
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CITY OF ANDOVER
Trail
Projected Fund Balance
0 2008 2009 2010 2011
2012 2013 TOTALS
I Projected Sources of Revenue I
Tax Levy 50,265 51,773 53,327
54,926 56,574 58,271 325,136
I Projected Commitments I
R & B - Pedestrian Trail Maintenance 52,000 53,000 54,000
55,000 56,000 57,000 327,000
Revenues Over (Under) Expenditures (1,735) (1,227) (673)
(74) 574 1,271 (1,864)
Fund Balance as of December 31,2007 41,368
Fund Balance Brought Forward 39,633 36,406
37,733 37,659 36,233
Ending Fund Balance $ 39,633 $ 38,406 $ 37,733 $
37,659 $ 38,233 $ 39,504
.0
'DD
CITY OF ANDOVER
Trail Fund
Projected Fund Balance
0 2008 2009 2010 2011 2012
2013 TOTALS
Projected Sources of Revenue I
Trail Fee $626 per unit
platted units 50 50 50 50
50
Trail Fee $ S 31.300 $ 31,300 $ 31,300 $
31,300 $ 31,300 $ 156,500
Total Revenues Available 31,300 31,300 31,300
31,300 31,300 156,500
I Projected Commitments I
Total Commitments .
- $
Revenues Over (Under) Expenditures . 31,300 31,300 31,300
31,300 31,300
Fund Balance as of December 31, 2007 32,541
Fund Balance Brought Forward 32,541 32,541 63,841
95,141 126,441
Ending Fund Balance' $ 32,541 $ 63,841 $ 63,841 $ 95,141 $
126,441 $ 157,741
"Target. 10% of current years commitments to create a contingency for any project overages.
.. It Is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues.
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers "&-
Jim Dickinson, City Administrator
CC:
Will Neumeister, Community Development Director td.
FROM: Courtney Bednarz, City Planner
SUBJECT: City of Anoka Comprehensive Plan Update
DATE: July 22, 2008
INTRODUCTION
This item is intended to provide a brief summary of Anoka' s comprehensive plan update.
DISCUSSION
NW Corner 7th A venue and Bunker Lake Boulevard
A 46.3 acre site at the comer and a 22.5 acre site west of the library are designated as
0 planning areas on Anoka's future land use map. Their staff indicated that the city does
not have a plan for these areas at this point and estimates a process to determine the
future land use will be undertaken in 2009. A conservation easement restricts
development on the remaining 198 acres around these sites and the library.
Commuter Rail Transit Village
95 acres are planned for redevelopment in the area north of Highway 10 between 7th
Avenue and the Rum River. A concept plan calls for 1,200 housing units, 3,000 s.f. of
retail, 20,000 s.f. of office and 72,000 s.f. of industrial redevelopment.
Summary
No major conflicts were identified in Anoka's plan. However, the city will want to
remain in contact with Anoka as the planning areas are discussed in the future.
ACTION REQUESTED
Staff can prepare a response letter containing any comments that the Council may wish to
include.
O.
5'\NDbVE~ CD
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councihnembers ~
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Developme t Director ~
FROM: Courtney Bednarz, City Planne'"
SUBJECT: City of Ham Lake Comprehensive Plan Update
DATE: July 22, 2008
INTRODUCTION
This item is intended to provide a brief summary of Ham Lake's plan update.
DISCUSSION
Residential Growth
Ham Lake assumes moderate growth at a rate of approximately 91 homes a year out to
0 the year 2030. The city intends to maintain its present one acre minimum lot size. No
additional medium or high density areas are planned.
CommerciallIndustrial Growth
The plan intensifies commercial and industrial uses within 14 mile on both sides ofT.H.
65. A new 140 acre mixed use office development is planned on the east side of
Lexington A venue just north of Bunker Lake Boulevard. In addition, three large
commercial centers are now shown on the future land use map. One is located to the
northeast of the intersection of Crosstown Boulevard and T.H. 65 (480 acres), a second at
the intersection of Lexington Avenue and Constance Boulevard (130 acres), and a third
just to the north at the intersection of Lexington A venue and Crosstown Boulevard (also
130 acres). This level of commercial development seems unrealistic given the
surrounding rural land uses and the proliferation of commercial development in Blaine to
the south.
Wastewater Treatment
The city does not plan to be included within the Metropolitan Council's wastewater
service area. This means private wells and septic systems will continue to provide these
services. However, the plan does state that the city may consider a centralized
wastewater treatment facility in two areas. The first would be specifically to provide
services to commercial and industrial uses along T.H. 65. The second would be to
provide services to properties near Coon Lake. These properties were developed into
0 small lots many years ago. They have been experiencing septic system failures and many
of the lots are not large enough to allow a new drain field.
0 Summary
No major conflicts were identified in Ham Lake's plan. It will be interesting to see how
the plan is received by the Metropolitan Council.
ACTION REQUESTED
Staff can prepare a response letter containing any comments that the Council may wish to
include.
0
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Add-on. Consider 2008 Fall Softball/Baseball/Football Schedule,
cont.
DATE: July 22,2008
INTRODUCTION
This item is in regard to approving the 2008 softball/baseball/football schedule. As you
may recall, this item was tabled at the last weeks meeting to allow the baseball and
football association to work out a schedule at Andover Station North Ballfields.
DISCUSSION
Attached is an e-mail from Terry Boe, President of Andover Football Association (AFA)
as to the agreement they have with the Andover Baseball Association (ABA) for use of
the fields at Andover Station North. Also attached is the revised schedule that reflects
the changes that have been worked out between the two associations (AFA and ABA).
The city staff has also received the certification of players that played in last falls (2007)
ABA program. As a reminder, AFA will be using Sunshine Park Fields 1-6 from August
1 st _ November 1 st except for Tuesday nights when the Andover Athletic Association
(AAA) will be using fields 1-4 at Sunshine Park. from July 22nd - August 26th on
Tuesday nights. Starting September 2nd, AFA will be using the Sunshine Park fields 1-4
on Tuesday nights.
The proposed 2008 fall softball/baseball/football schedule is attached for your review.
The City has received applications for use of the fields from the following groups:
%of Democratic Certificate Established
Name of Group Participants Procedures & 501C3 of Grievance
from Andover Elections (State) Insurance Procedures
based on
2007 season
Andover Football 86% Yes (no Yes (no Yes Yes (no
Assoc. (A FA) changes from changes changes from
2007) from 2007)
2007)
Andover Athletic 78% Yes* Yes* Yes* Yes*
Association
* Information submitted as part of the spring/summer application.
Note: Copies of the By-Laws forAFA (no changes from 2007 season) and AAA
(submitted as part of the application for the spring-summer season-no changes
from 2007 season) are available from City staff if you would like to review them.
ACTION REQUIRED
The Commission is requested to consider approving the 2008 softball/baseball/football
schedule.
Respectfully submitted,
~~
Todd J. Haas
cc: Steve Gompertz, President/ AAA, 15908 Yellow Pine St. NW, Andover
Terry Boe, President/AFA, 14376 Quince St. NW, Andover
Joe Deitz, President/ABA, 1318 - 140th Ave. NW, Andover
Page 1 of 1
Todd Haas
From: Terry Boe [terryboe@multitech.com]
Sent: Monday, July 21, 20082:53 PM
To: Todd Haas
Cc: deitztcb@comcast.net
Subject: Fall baseball/football schedule
Hello Todd,
Joe and I have spoken regarding the Andover Station North Fall Field Schedule and this is what we
have agreed to. Please amend our applications to reflect the following change for ASN fields only.
Andover Football Association Schedule for Andover Station North Fields:
ASN West field: (M-F 5-10pm)( SaUSun dawn-dusk)
ASN Middle field: (M; T, TH and F 5-10pm) (Sat - dawn-dusk) (Sun- 6-10pm)
ASN East field: : (M, T, TH and F 5-10pm) ( Sat - dawn-dusk) ( Sun - 6-10pm)
Andover Baseball Association Schedule for Andover Station North Fields:
ASN West field: N/A
ASN Middle field: (Wed dawn-dusk) (Sun -dawn to 6pm)
ASN East field: : (Wed dawn-dusk) (Sun -dawn to 6pm)
Please note that Andover Football Association does plan to field stripe all three Andover Station North
fields starting in early August through the end of October as well as use the lights on the West and
Middle fields.
If you have any questions regarding this schedule, please let me know.
Regards,
Terry
C: 763.438.2137
7/22/2008
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