The URL can be used to link to this page

Home My WebLink AboutJuly 17, 2008 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (7.63) 755-5100 FAX.(763) 755-8923. WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting July 17, 2008 7:30 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/19/08) 4. Consider 2008 Tournament Application for Baseball 5. Consider 2008 Fall Football-Soccer Schedule 6. Consider 2008 Fall Football/Baseball/Softball Schedule 7. Skate Park Presentation/3rd Liar Skate Park Representative 8. Anoka County Sheriff's Department 2nd Quarterly Report 9. Park Dedication Improvement Fund 2nd Quarter/ Finance Department 10. Update of Joint Meeting With City Council 11. Review Outstanding Items 12. Chair's Report 13. 14. Adjournment C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider 2008 Softball/Baseball Tournament Application DATE: July 17, 2008 INTRODUCTION This item is pending in regard to considering a softbalVbaseball tournament application form for the 2008 softbalVbaseball season as requested by the Andover Baseball Association. DISCUSSION The city staff was anticipating that baseball tournament application would be received from the Andover Baseball Association for August 1st -3rd. Below are currently all the tournaments left to be played that have been scheduled along with this tournament. - July 18-20/ ABA/End of the Season/ Fields 1-6 at Sunshine Park and Field 7 at City Hall - July 18-20/MYAS State Tournament 14A/Andover Station North Facility (west, middle & east fields) - July 25-27/AAA/Senior High Co-Ed End of Season Tournament! Fields 1-4 at Sunshine Park & Field 7 at City Hall - August 1-3/ABAI---1Andover Station North - August 2-3/AAA/Field of Dreams Tournament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - September 20-~1/AAA/Field of Screams Halloween Tournament/Fields 1-6 at Sunshine Park ACTION REQUIRED If the application is received prior to the meeting, the Park & Recreation Commission is requested to consider approving the tournament application form from the Andover Baseball Association. Respectfully ~ ~~ cc: Mike Keeney, Andover Baseball Association (item sent bye-mail) - ----- C I T Y () F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2008 Fall Soccer/Football Schedule DATE: July 17, 2008 INTRODUCTION This is in regards to approving the 2008 fall soccer/football schedule. DISCUSSION Attached for your review is the proposed 2008 soccer/football schedule. The City has received applications for use of the fields from the following groups: %of Democratic Certificate Established Name of Group Participants Procedures & S01C3 of Grievance from Andover Elections (State) Insurance Procedures based on . 2007 season Andover Football 86% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2007) from 2007) 2007) North Metro Soccer 54% Yes* Yes* Yes* Yes* Assoc. (NMSA) * Information submitted as part of the spring/summer application. Note: Copies of the By-Laws for AFA and NMSA (submitted as part of the application for the spring-summer season-no changes from 2007 season) are available from City staff if you would like to review them. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2008 fall soccer/football schedule. --------- --- J en! ~IZI <( <( <( <( <( <( <( <( 00 00 00 00, 00 00 00 ':J :::2: :::2: u.. :::2: :::2: :::2: :::2: :::2: ien z z <( z z z z Z nI 'C I---- ~ I-- ~ ~ en c:: ::s ~II <( <( <( <( <( <( <( 'C 0 tt I 00 00 CI) 00 00 00 00 00 ..... c :::2: :::2: ctl <( :::2: :::2: :::2: :::2: :::2: ..... ~ en, z z Q) z z z z z CI) ~ nI ..... W 'C_ O ...J "0 ).. r- :J I c:: .... C Q) U f- W ~ ~ ::I: "0 0 fEl <( <( ~ <( <( <( <( <( <( en 00 00 00 00 00 00 00 oq: :::2: :::2: ~ u.. :::2: :::2: :::2: :::2: :::2: ...J Z Z <( Z Z Z Z Z ~ ...J C/) c( E ~r- a1 .g a.:r- ~ UJ 0 E 2: 0 ~I <( <( c:i. <( <( <( <( <( :t: u. 00, 00 01 <( 00 00 00 00 00 [i: :::2:1 :::2: 0, u.. :::2: :::2: :::2: :::2: :::2: C/) 0; <( ~, w zl z .... z z z z z 0 ctl C/)f- 0 lI::: 0 0 .... .... ..... oq:l~ en :J ..c:: Q) CO CI) 01 Q 0 ~I <( <( Q) <( <( <( <( <( CO ~i 0 00 00 ..Q <( 00 00 00 00 00 c.. N :::2:' :::2: .e u.. :::2: :::2: :::2: :::2: :::2: <( g~ ...J Z Z @ Z Z Z Z Z ...J ctl ~I c( ~ U. ..c:: ~f- 0::: ~ ~ W 3:l ~ > .Q) 0 ~I <( <( u: <( <( <( <( <( <( C 00 00 00 00 00 00 00 0 :::2: :::2: l!j u.. :::2: :::2: :::2: :::2: :::2: Z 1<( ~ c( z z ~ z z z z Z I ~ 0 r- ;::: f- ~ I ttl ~I <(I <( <( <( <( <( <( .-; 001 00 00 00 00 00 C/) .... I :::2:1 :::2: <( :::2: :::2: :::2: :::2: :::2: oq: z z z z z z Z I I = F= .... ~ X Q) - - - - c. .... 'C ~ 'C 'C ..-. ..-. ..-. Q) ..-. Gl Gl Gl E III .c III III - III - - X - 0 "t:l "t:l "t:l ..-. CO Z ..-. ..-. ..-. 1:: (:) ~ "t:l .c (:) .c Q) (:) ~ I u >- (:) >- >- >- C) Q) (0 C) c. (0 - 0 (0 0 0 en 0 (0 - 0 ::i ~ ::i 0 LO Z LO ~ LO ('t) 0 ('t) E ('t) ('t) LO - X - X W X X ~ X X en X I .:.:: III ::I ~I <( <( <(I <(, <( <( "C 00 00 00' 001 00 00 <( <( I :iE :iE :iE :iE :iE :iE u.. u.. c <( <( ~ z z z z z z ca "C .:.:: III ::I ~I <( <( <( <( <( <( "C 00 00 00 00 00 00 <( <( I u.. u.. c :iE :iE :iE :iE :iE :iE <( <( ~ z z z z z z g 1 ffl <( <( <( <( <( <( <( <( 00 00 00 00 00 00 :iE :iE :iE :iE :iE :iE u.. u.. Z Z Z Z Z Z <( <( ~I <( <( I <(I <(I <( <( <( <( 00 00 00 00' 00 00 :iE :iE :iE :iE1 :iE :iE u.. u.. Z Z Z Z Z Z <( <( N Q) 01 ~I <( <( <( <( <( <( l'Il en 00 00 00 00 00 <( <( a.. :iE :iE :iE :iE :iE :iE u.. u.. Z Z Z Z Z Z <( <( I wll <( <( <( <( <( <( <( <( 00 00 00 00 00 00 ~I :iE :iE :iE :iE :iE :iE u.. u.. 1-1 Z Z Z Z Z Z <( <( ~I <( <( <( <(I <( <( <( <( 00 00 00 00, 00 00 :iE :iE :iE :iE' :iE :iE u.. u.. Z z zl zl z z <( <( , I 1 en en :0- ........ ........ Q) en en en en en - -0 -0 ........ - (/) (/) .s;: ~ -0 >- >- b (/) -0 -0 - -0 -0 -0 -0 01 0 >- 0 0 co ca >- >- (/) >- >- >- >- ~ co 0 I LC) LC) ('I) W 0 - 0 ~ 0 0 0 0 ('I) LC) x x l!! x ('I) III ('I) ~ III ('I) ('I) ('I) -0 X x .!e .:.:: CI) .:.:: (/) (/) CI) in CI) x 3: x III X ca x x x Q) in ~I~ (/) ~ "C 'Ii "C > N ~ III (/) "C l/) 0 l/) l/) (/) '0 ~ l;::: N "C :t: ~ >- .. ~ >- ii: ~ N ~ -0 III ~ -0 0 ~ -0 ~ -0 ~ ~ -0 ~ "C C ~ - N C ~ >- l'Il I- ~ ~ U ~ ~ ~ ~ .. ~ .c ~ l'Il ~~ -0 -0 0 l'Il 0 l'Il Q) l'Il >- .:.:: l'Il >- 0 l'Il >- - l'Il >- ca l'Il >- - l'Il >- ~ -0 (/) Q) Q) 0 ::I C l'Il Di ex:> .. -0 ex:> .. -0 N C -0 0 ca -0 0 ~ -0 0 ca -0 0 ll. -0 0 CI) -0 0 CI) Q) N CI) 0 l;::: ex:> 0 CI) CI) I .:.:: II) -6 21 <( ':J LL i en <( ns 'C e--- . .:.:: II) = '9 1-1 <( C <( LL ~ en <( ns 'C ~ .s ca ,c:: '6 00 ... o _, <( 0 0 D:: LL ~ CJ LL <( ~ !I) ~ -t: ""'" ca a::. C:i :JI ~Q ~ ~ O~ I- <( ~~ Q" ::s .e Q" UJ ca oq: a: Q ("I') 01 m W <( I OJ :> LL I co > <( ~ ~ rn Q.) WI <( 0 :J LL - I- <( C z ~ o ~ ~ ~ ~z~~ ~ o 0 ~ o - .0::: 21 ~ ~ Z o ~ <( 0 Q.) ::E <( ffi g ~ 0000 o <( en .... O~-~ m ~-z N 00 <( W .- _ 0 co > m ~ 0::: I- W ~ __ I- 0 <( ~~ wO ~ ~ :.:J g ::a: LL 0 <( _ ("I') 0::: en ~ "Ox FW ~ l:: _ Q) Lo "" > Z rn O..l<::li=N .....0 W - cmii)N 00:::E C/) ~"Omm Zz < C CI) 0 3: .~ I <( Z 'S; 'ii:--~l/l <(, 0::: Q.) .- 0 -- en [!!o5::) ::a:<(::J ~ ~~oo~ z~ ~ U () ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Terry Boe Phone (Home) 7637556448 ......._~nt Name (Work) 7637175506 ./ rJ- f/;;."!> Ie r (Mobile) 7634382137 Association President / ~ ... } .' Sigftatu re} (requi red) Date Address P.O. Box 813 City Anoka State MN Zip 55303 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. - NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 750 Number of participants expected from Andover this year 600 Number of participants in program last year 725 Number of participants from Andover last year 600 Age brackets for participation Kinderaarten thru 8th Grade 1 APR J 9 2008 --J Number of game fields/rinks needed per week this year 80 (40 teams 2 games per week avg) Indicate season start and end dates Aug 1. 2008 th ru Nov 1 . 2008 Time slot desired (list 2 choices) 1. 5:00 P.M thru 10:00 P.M Mon thru Fri 2. 8:00 A.M thru 10:00 P.M Sat. Sun List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll South East & South West (100 yd wi Liohts) 2. Prairie Knoll North (60 yd w/o Lights) 3. Sunshine Park Ball Fields 1-4 (80 vd w/Lights) 4. Sunshine Park Ball Fields 5-6 (Practice fields only} 5. Middle Soccer Field #3 (100 vd w/ Liohts) 6. Andover Station North Fields 1-3 (60 yd wi Lights) Number of practice fields/rinks needed per week this year 120 (40 Teams. 3 Davs/week avo) Time slot desired (list 2 choices) 1. 5:00 P.M 2. 7:30 P.M. List specific fields/rinks being requested (refer to attached listing) 1. Same as above 2. Will also use elementary and middle school fields. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2102 fielduse.doc 2 ----- - - - ------ -------------------- ---- ----------- -------- . Page 2 of3 ZCOB G:-~Il) .PDD t):'.J]e 5cJ...eJ4 parks department shut off the irrigation system for the season. Todd From: Terry Boe [mailto:terryboe@multitech.com] . r.-',. .l(10 Sent: Wednesday, April 23, 2008 3:59 PM . ,. ,ell"-.. To: Todd Haas ., . ('e\\\. ! c, . 0\.\\ Subject: RE: Prairie Knoll Scoreboards '. ..: .( \ \.\\.( '\ ' . b,<: \ Todd, Welcome back to reality. It's good to hear that someone get's to have a nice vacation. Please find attached Andover Football Association's 2008 Fall Field Use Application. In regards to sections 2.1.2, 2.1.3, 2.1,.4 and 2.1.5 of the Andover Field Use Guidelines, all required items have been provided to the City of Andover with prior applications and all items are currently in place and in good standing. If you have any questions or require any additional information, please let me know. Concerning the scoreboard controllers, how does Friday around 11 :30am sound? Please confirm that the guys have checked the electrical at Prairie Knoll prior to then. If not, I'm open most days next week. Best regards, Terry Boe AF A - President ........_. ....................._. ...............H......H..H....~~. ......................~ .....................H .......................... ............_......H_H. ................ m.....m~ ..............~........ . ... .. ............... ............ ........ m.m ...... .m.........._.........._m..... ........ .............._....m. m_...._..__.._,..._........_.._......H___..............m From: Todd Haas [mailto:THaas@ci.andover.mn.us] Sent: Wednesday, April 23, 2008 7:24 AM Tq: Terry Boe Subject: RE: Prairie Knoll Scoreboards Hi Terry. Sorry I did no . ht away. Been down in Florida for a ~ Just got back last night. The guys will check to make sure t on at the electri . can meet anytime now over the next 3 days or next week. Pick a time and I will see I As far as the application, be turned in anytime. Attach is the app he revised guidelines for your review. Pay n to section 2.1.1. In regards to the other sections (2.1.2., 2. . ., ..1.4., and 2.1.5.), if ged from last year, please respond to each of the sections in writing. Otherwise call if you have Todd Todd, 4/24/2008 April 28. 2008 Mr. Todd Haas Andover Park and Recreation 1685 Crosstown Boulevard NW Andover. MN 55304 Subject: 2008 Fall Field Use Permit APR J 9 2008 Dear Mr.Haas, In order to fulfill the requirements specified in section 2.1.1 of the Andover Guidelines for Field Usage Policy. I submit to you the membership breakdovvn by community from our 2007 Andover Football Association registration. These numbers have been taken directly from our registration database for grades K-8 and should be deemed reliable to the best of my knowledge, Andover == 630 Anoka == 5 Blaine == I Cambridge == 1 Cedar == 3 Champlin == 2 Coon Rapids == 8 East Bethel = 5 Forest Lake = 1 Fridley = 1 Ham Lake = 61 Maple Grove == 1 Oak grove = 1 Ramsey == 4 Wyoming = 3 ---..--------------- Total registnltion == 730 Total Andover residents == 630 Percentage of Andover residents in AF A for the year 2007 == 86.3% If you have any questions or require any additional information, please let me know. Sincerely, ~ e ANITA K ClAlISa< . ... NOTARY PUBLIC - M1NNESOTA . . MY COMMISSION EXPIRES 01i31i2012 , oe AF A - resident Andover Football Association / P.O. Box 813 / Anoka, Minnesota 55303 Telephone Hotline: (763) 754-1610/ www.andoverfootball.org ZDOS (F'.a.IC) 51f1,d/I>>Ase "Dolt kkeJdk. ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities North Metro Soccer Association Association President Barb Anderson Phone (Home)_763-753-3050 Print Name (Work)_ Association President-B~ ~ 7-/0-0 g' (Mobile )_763-360-2906 Signature (required) Date Address - 1820 229th Ave NW City ( Oak Grov~ tJ5et\.J.... State Minnesota Zip 55005 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 800 Number of participants expected from Andover this year 430 Number of participants in program last year 728 Number of participants from Andover last year 406 Age brackets for participation U6 - U19 (aoes 5 to 18) 1 JUl} 0 2008 orth etro 2007 Fall Re istration Numbers: TOTAl- 285 252 137 54 728 Girls Rec Bo s Rec TOTALS 155 139 27 406 N4fl1b~r of game fieldslrinks needed per week this year See Attached !ndic~t~ season start and end dates AUQust 1 st to October 31 st Time s'p~ desired (list 2 choices) 1. M-H 5:00 PM - Dark and Sat. Sun 8:30 A.M. to park ~ 2. ~ist specific fields/rinks being requested (refer to attached listing) 1. 2. Numl:>~r of practice fields/rinks needed per week this year See Attached I Time ~'P.t desired (list 2 choices) 1. Same as Above . . '.. 2. List specific fields/rinks being requested (refer to attached listing) j. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. . Note: Any organization and/or association that applies for LIse of a recreational facility will be required to pay a fee as ct~termined by the City Council for park security. Affll:.lffA TIONS WILL NOT au: CONSIDERED COMPLETE UNLE~t? AL'=lNfORI\(tADON IS PROVIDED. 1 " THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMeNT~r Approved: 1/2000 Revised 1/2/02 - .' ~North Metro Soccer Association , .(; PO Box 250 Cedar, MN 55011 Tuesday, June 03,2008 City of Andover's Parks & Recreation Commission Recognized City of Andover youth athletic association, status validation There are no changes in North Metro Soccer Association's organizational information provided in 2007 supporting the requirements in Paragraph 2 of the City of Andover's Guidelines for field usage Youth Athletic Associations Policy. Furthermore, the North Metro Soccer Association's reported participation numbers on the 2008 Andover Park and Recreation Committee's Application for scheduled use of recreational facilities are accurate to the best of my knowledge and verifiable with the Minnesota Youth Soccer Association. This is attainable as North Metro Soccer Association is a registered organization with the Minnesota Youth Soccer Association. North Metro 2007 Fall ReQistration Numbers: TOTALS 285 252 137 54 728 City Boys Girls Ree Bovs Rec Girls Como Como TOTALS ANDOVER 155 139 85 27 406 Sincerely, (3~~ Barb Anderson President, North Metro Soccer Association Notary Signature: - . Q"RISTINE K. WEISH'LLA . ~~~~ . ~.. Not~ry Public t \ .' MInnesota ~ My Commission Expires January 31, 2010 CC: File North Metro Soccer Association Board ~ ~ - 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2008 Fall Softball/Baseball/Football Schedule DATE: July 17, 2008 INTRODUCTION . This item is in regard to approving the 2008 softball/baseball/football schedule. DISCUSSION Attached are applications received from the Andover Football Association (AFA) and the Andover Athletic Association (AAA). No application from the Andover Baseball Association (ABA) has been received to date. AFA has requested use of Sunshine Park Fields 1-6 and all fields at Andover Station North Ball Fields from August 1 st - November 1 st. The Andover Athletic Association (AAA) based on the application submitted has requested to use fields 1-4 at Sunshine Park from July 22nd - August 26th on Tuesday nights. Starting September 2nd, AFA will be using the Sunshine Park fields 1-4 on Tuesday nights. The proposed 2008 fall softball/baseball/football schedule is attached for your review. The City has received applications for use of the fields from the following groups: %of Democratic Certificate Established Name of Group Participants Procedures & SOtC3 of Grievance from Andover Elections (State) Insurance Procedures based on 2007 season Andover Football 86% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2007) from 2007) 2007) Andover Athletic 78% Yes* Yes* Yes* Yes* Association * Information submitted as part of the spring/summer application. Note: Copies of the By-Laws for AFA (no changes from 2007 season) and AAA (submitted as part of the application for the spring-summer season-no changes from 2007 season) are available from City staff if you would like to review them. ACTION REQUIRED The Commission is requested to consider approving the 2008 softball/baseball/football schedule. Respectfully submitted, T~~ cc: Steve Gompertz, President/AAA, 15908 Yellow Pine St. NW, Andover Terry Boe, President/AFA, 14376 Quince St. NW, Andover Joe Deitz, President/ABA, 1318 - 140th Ave. NW, Andover I ~l I I .giZI <( <( <( <( <( <( '~ u. u. u. u. u. u. ~(I) <( <( <( <( <( <( CIS " ! I ~ II) = ~I <( <( <( <( <( <( "9< u. u. u. u. u. u. ~(I) <( <( <( <( <( <( ...,J ~, CO ...,J I 0 ~ 0 I-N ~ W ..J U ~ I C I~ fEl < < < < < < ~i LL I LL LL LL LL W < < < < < J: 0 ~ 1--(1) ~ ..J I-..J ~ I < III iLIJ ~I! I ~ 2: <( <( <( <( <( <( 0 u. u. u. u. u. u. 0 ~ <( <( <( <( <( <( LL. ::J ~ ..J CI) < III '""" ...- W ~ Q) (I) fa ~I C) <( <( <( <( <( <( co <C u. LL LL LL LL LL a.. III ~. <( <( <( <( <( <( ::J 0 ..J , < ...,J ...,J III ~ ~ LL. ~ Q) ~ Q) ~ Q) ~ Q) ~ 0 11LI .0 en .0 en .0 en .0 en (I) a.. ~I ~ = Ol ~ .;: Ol ~ ';: Ol ~ ';: Ol ~ <( ..J ::= c: c: c: c: LL ..J 0 <(t <( t <( t <( t <( <( < ::ie: u. ltl U. .E u. .E u. .E <(100 <( ~~I I I ! I ! ~ ~ ~ ~ u. u. U. a:l i'cn ~ ~ ~ I i ~ "' 't:J I I I , ~ III :::s ~I ~ 't:J ,~ ~ ~ I U. U. U. a:l C ~ ~ ~ ~ ~ "' 't:J ~I ~ ~ ~ ~ u. u. U. a:l ~ ~ ~ ~ I i~1 ~ ~ ~ ~ u. u. U. a:l ~ ~ ~ I ~ , N Q) ~I C) ~ ~ ~ ~ CO U. U. U. a:l a.. ~ ~ ~ ~ ,~I ~ ~ ~ ~ u. u. U. a:l 'I- ~ ~ ~ ~ I i~1 ~ ~ ~ ~ u. u. U. a:l ~ ~ ~ ~ I ~ ..,. '7 ~ Qb 2 ~~ ~~ - CJ) ~ ~1=' J: ~ICJ) tnB 0 z I- w n'~ 0 w I 0:: W ffi~ ~~ 0 ~ CJ) ~ (I) ~ <( ~ 0 ~ 0:: ~ E~ s 0:: ...J 0:: 0' 0:: ~ 0:: Z 0:: U 0:: ...J I- ~.~ >J: J: <( J: <( 0:: <( 0 <( CJ) <( Z J: <( ::::1- )r- I- 0 0 ~ 0 0 0 Cl 0 W I- 0 ~'o:: l '0:: 0:: l- I W I ~ I I I I 0 0:: I 10:: CJ) ~ ~ ~ 0:: ~ Z ~ ~ 2'0 ~~ '; Ip 0 <( a.. z a.. a.. I- a.. ::::> a.. 0 0 a.. I <f~ ~z z W LO a.. LO J: LO CJ) LO ...J LO J: Z LO ~ ~ ZI <( C/) c:J :a: , ~ I CI) Z I ~i I I ~ ~ ~I <( C/) c :a: I ~ Z ~ I e:1 <( C/) :a: z ~I <( C/) :a: z ('f) Q,) ~I <( 0) m C/) a.. :a: z i ~I <( C/) :a: z ~I <( C/) :a: z 0::: ~:o- :f w (j') ~- I 3 ~ z (j') 032 ~Q,) .... N Z 0 ...J Q,) [~ Q,)~ ~ 0;;:: ;;:: ~ ::> I- ...J O:::.c: ;~ ~;t: c:C: 0::: ~~ ~ co (j') ~ ~ 0::: ~ ~ COt: ~ ~ 1,-"0 ~o~ <( 0::: u. w ~ (j')! ~ W 0::: I- 0::: SO ~Q,) Q,) 1M i~ a.. <( <( 0 S r3 0::: ~ > <( 0::: <( o~ 1<( ~ w ~ ~ Cl (j') 0 ~ Cl W Cl ~II- 19 .J- ~~ ::C-b I w II Cl I CO I ~ I(j') ~"5 ~ ~II (j') :2 ...J ~ ~ Cl 0::: :2 :2 1:2 0 ...J ...J :2 ~I~ ~I~ m 0):2 ~ ') a.. :5 Ifl1 z <( a.. a.. I~ 'a.. re~ > ::J 'a.. 0::: 1.0 :r: SI <( a.. 1.0 I- 1.0 (j')w I~ <(<(11.0 ~ I I ~ ~I I c I CD ~ 0 I 0 ~ I N - "- e---- ..... - "- ~ , ~ ~I I Z I 0 c ~ ~ ~ ~ w 0:: c.. u.. 0 ffl 0 w w en ~ ~ ~ 0:: - >- .... Ctl w,--....J c.. OJ Z a> Z 0 c: ~I <( 'w I :2 Z 10 (/) w Z c: !z <( ::l en <(f--Z - :!: ~ Ctl co >-_z I V ..... <( - (/) 0,) o <( Z :!: 'C 0) ~I a> Ctl ::> 0, u:: a. en ....J wi :;::l 0:: U:I c: a> 0__. E >- Z Ctl <( 0 c: .... .... 0-0 ::l 0 ~ 0:: >- Z 0 ftjl (/) ::>....J _ I- ,r:::1 0,) ~I I I-z>- c: '6 Cl 0<(0<( a> a> ... - wenw 0 ~ 0 c: 0:: 0 10 I ~ 0 e 0 0 ::>zz I- a; U. I -<( ~ O>-z <( ::c { w....J w en (/) ~ O::ZI- ~ C:e---- E wOz w 0 Ctl ~ ~ 0,) ~I ~,w<( 0 Ctl '0 (.) (/) <( o:!: Z 0 en ::l . zz(!) <( o . 0 (/) - 0 0 (/) 0 .... w<(zz o g co I I-z- W (/) <( 'C (/)I(/) (/) .... a> .!:::! zwz!z- (/) (/) <( ~r-- -1-0:: <(<( ~ co <(ZO<(- = (.) a; ge---- <i. :!: <(:!: :!: Ctl .- .0 " ,sl ~ ~ .0- en fa o :!: >- 0 - a> a> cuI u. I I 0- (/) 0 <( I....-...N I l.- N ....J 0 <( ....J O~ Ctl .... :s Q u: ~N >- -0,)>- W....J 0 w u..<( III - ..... ..: ~ ~IC LL a> N 0 .... C'?c:C u..WZ u: .... .... .... :!: , a: Ctl u.. a> a> a> 0 --.--.-..--.--- 2.t)t:) e (~A-t.L) $t:)~ 1~l,o.1( .5e.-W...Jb. ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Athletic Association Association President Steve Gompertz Phone (Home) 763-434-4160 Print Name (Work) 952-487-982 Association President ~Z. ~ (Mobile) 612-709-0673 7/fT/O<8' Signature (required) Date Address 15098 Yellow Pine St. NW City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR.FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 150 Number of participants expected from Andover this year 120 " Number of participants in program last year 350 JUL- 2008 Number of participants from Andover last year 275 Age brackets for participation U12 & U14 CITY OF ANDOVER 1 Number of game fields/rinks needed per week this year 4 Indicate season start and end dates 7/22 - 8/26 Time slot desired (list 2 choices) 1. Tuesdavs 6:00 - 10:00 2. Thursdavs 6:00 - 10:00 List specific fields/rinks being requested (refer to attached listing) 1. Sunshine Fields 1 - 4 2. Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) 1. N/A 2. List specific fields/rinks being requested (refer to attached listing) 1. N/A 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. e PAlRIClAJ. BOYSEN i~ ~ 02,CJo8 NOTARY PUBLIC. MINNESOTA ~~ . . ..' My Commission Expires Jan. 31, 2013 . .. .-. - Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 7.008 (f~1I) t=-lI)"....I,e..,U $~W~ ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Terry Boe Phone (Home) 7637556448 ')int Name (Work) 7637175506 ~~, ~ f /;;'7> Ie r (Mobile) 7634382137 / . Association President /' ~. " J :. Stgnature){required) Date Address P.O. Box 813 City Anoka State MN Zip 55303 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due d~e with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first';served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 750 Number of participants expected from Andover this year 600 Number of participants in program last year 725 Number of participants from Andover last year 600 Age brackets for participation Kindergarten thrlJ 8th Grade 1 APR 2 9 2008 Number of game fields/rinks needed per week this year 80 (40 teams 2 games oer week avo) Indicate season start and end dates Aug 1. 2008 thru Nov 1. 2008 Time slot desired (list 2 choices) 1. 5:00 P.M thru 10:00 P.M Mon thru Fri 2. 8:00 A.M thru 10:00 P.M Sat. Sun List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll South East & South West (100 vd w/ Lights) 2. Prairie Knoll North (60 vd w/o Lights) ~ 3. Sunshine Park Ball Fields 1-4 (80 yd w/Liohts) > 4. Sunshine Park Ball Fields 5-6 (Practice fields onlv) 5. Middle Soccer Field #3 (100 vd w/ Liohts) ~ 6. Andover Station North Fields 1-3 (60 yd w/ Lights) Number of practice fields/rinks needed per week this year 120 (40 Teams. 3 Davs/week avo) Time slot desired (list 2 choices) 1. 5:00 P.M 2. 7:30 P.M. List specific fields/rinks being requested (refer to attached listing) 1. Same as above 2. Will also use elementarv and middle school fields. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 --- --- CITY o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 7. Skate Park PresentationlO8-08/3rd Lair Skate Park Representative Date: July 17, 2008 INTRODUCTION Chairman Masloski has requested that this be on the agenda. DISCUSSION Mark Muller, President and Events Coordinator of 3rd Lair Skate Park, will be making a presentation to the Park Commission about other options that the Commission may want to think about before deciding on a product and layout for the skate park the City is thinking about constructing within the next couple years. ACTION REQUESTED No action is necessary. Respectfully submitted, ~/~ Todd J. Haas CC: Mark Muller, President of 3rd Lair Skate Park, 850 Florida Avenue, Golden Valley, MN 55426 (item sent bye-mail) Mary Jo Johnson, 1318-14Sth Avenue NW, Andover Shaun Van Vark, (item sent bye-mail) H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\071708\item 7.doc r....... .8 ~ DATE: July 14, 2008 TO: City of Andover, Parks Department FROM: Captain Tom Wells SUBJECT: Andover Park Activity Quarterly Report April 2008 - June 2008 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 2nd quarter, ending June 30, 2008. Due to the timing of the report, I have also included one report that were given to me after the 1st quarter deadline. Date: Time: Arrival: Location: Case Number: 03.26 0617 0631 Hawk Ridge 08066372 A deputy responded to a call of two juvenile males running up Verdin and entering Hawk Ridge Park. When the deputy arrived, the juveniles were gone. He checked the surrounding area and nothing appeared unusual. 04.03 1528 1530 Prairie Knoll . 08073263 A resident reported a vehicle doing "brake stands" in the parking lot. The deputy arrived and spoke to the driver. She admitted she was driving recklessly and the deputy observed deep tire marks in the gravel. The woman was issued a citation for unreasonable acceleration. 04.04 1557 1606 Fox Meadow 08074243 A resident reported a vehicle tearing up the parking lot. When the deputy arrived, the vehicle was gone. 04.17 1705 1707 Bunker Lake Park 08084941 A deputy received a call of a reckless driver - going in and out of ditches. The caller was following the vehicle; the suspect vehicle fled when they noticed the caller following. The deputy got the license plate from the witness and followed up with the registered owner. .The RO said his granddaughter drives the vehicle and he will have a "stern" talk with her about the privileges of having a vehicle. 04.22 0906 0908 Fox Meadow 08088915 An Andover City Park employee reported that unknown individuals stole four frisbee golf course baskets and posts from the park. 04.21 1528 1533 Sunshine Park 08088414 Deputies received a report of juveniles drinking alcohol at the park. The deputies made contact with the juveniles who stated it was "senior skip day" and denied drinking alcohol. The deputies smelled alcohol and cited three of the juveniles for drinking. 04.25 1738 1742 Prairie Knoll 08091874 A resident called for extra patrol concerning parking issues at the park. The deputy drove through the area and all cars were parked legally and there was plenty of parking room. Information for extra patrol was passed along to other Andover deputies. 04.25 2205 2214 Terrace Park 08092072 A resident called about two juveniles starting a fire on the playground. The deputy arrived and extinguished the fire and the juveniles were gone upon arrival. 04.28 1707 1719 Prairie Knoll 08095002 A resident reported several cars parking illegally at the park. The resident requested extra patrol and the information was given to the Andover Park CSO and other deputies. 04.29 1629 1637 Wild Iris 08094964 A caller reported a pounding and screaming noise coming from the woods. The deputies checked the area and found nothing. They also spoke with several basketball players who stated that they did not hear anything. 05.05 2017 2020 Red Oaks 08099956 A resident advised there were juveniles riding a dirt bike in the park. The juveniles were gone when the deputy arrived. 05.08 2029 2033 Terrace Park 08102510 A caller reported juveniles vandalizing the swings in the park. The deputy arrived and the juveniles were gone. 05.09 2210 2210 Hidden Creek East 08103506 A CSO contacted a deputy to respond to the location due to kids who had fled when they saw the squad. The CSO caught and detained the juveniles and a resident stated they were causing trouble in the park. The deputy arrived and found marijuana on one of the juveniles and he was issued a citation and returned to his guardians. 05.15 1444 1450 Sunshine Park 08108583 Deputies received a call of two males fighting at the park. When the arrived they found one person who looked like he was in a fight. Through investigation they discovered the other participant and both were issued Disorderly Conduct citations and returned to their parents. 05.16 2131 2134 Fox Meadows 08109815 A resident was going to make a report about activity in the park but she changed her mind and canceled the deputy. 05.21 2303 2305 Prairie Knoll 08114799 A deputy was asked to check a vehicle that was in the park. The vehicle was unoccupied and no one was around. There was nothing odd or criminal about the vehicle. 06.26 1716 1717 Hidden Creek East 08119295 A resident reported a soccer net damaged at the park. She believed juveniles had damaged it. However there was a severe thunderstorm that day and it is possible it was damaged by the wind; nothing suspicious. 06.18 1453 1505 Strootman 08141481 A resident reported ATV's in the park. Through investigation the deputy located two juveniles who denied riding the ATV's in the park but witnesses identified them. Both were issued a citation. 06.29 2311 2315 Cedar Crest 08151381 A resident reported a suspicious vehicle parked across the street from the park. The deputy made contact with the vehicle occupants and they were talking. They were warned about being in the park after hours and curfew violations. One mother was called to the scene to pick up two female juveniles. 07.06 1932 1932 Bunker Hills 08158806 A resident requested a "no tag/tow" because her vehicle broke down and she needed to park there overnight. 07.08 0254 0326 138 Ave 08160010 A deputy responded to a call of a vehicle parked on the street where two males got out and were walking. The deputy made contact with the individuals. They were under 18 and verbally warned for curfew violation and advised about the ordinance about city park closing times. The were asked to leave and they complied. 07.08 2309 2311 Sunshine 08160798 A deputy responded to a report of loud juveniles in the parking lot. He arrived and found three occupants that were in a car. They were advised the park was closed and that they needed to leave; they complied. 07.08 1813 1813 Hiills of Bunker Lake West Park 08160564 A resident reported her wooden privacy fence was damaged; the damage is consistent with a vehicle backing into the fence. She also stated that the problem is ongoing because people are parking on a grassy area at the park where there is "no parking". She requested no parking signs be posted - a report was sent to city hall. lW:1I %TEM -, . C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2008 Second Quarter Financial Report DATE: July 17, 2008 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2008. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover ci.~~ Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2008 Actual Fund Balance $ (22,785.60) Additional Revenues Anticipated Anticipated Park Dedication Fee 50 units @ $2,794 per unit = $139,700 Estimate* - Anticipated Park Dedication Fee - Commercial Estimate* 31,840.58 Capital Projects Levy for Park Improvements Estimate* 57,680.00 Total Funds Available 66,734.98 Carryforwards/ 2008 Reserved Projected Commitments Budget Adjustments Actual Amount Andover Station North Ballfield Bldg 07-22 - 38,490.87 21 ,943.16 16,547.71 Country Oaks West Park Improvements - 2,000.00 1,606.02 - 2007 CIP - Crooked Lake Boat Landing 06-22 - 20,952.44 8,116.27 12,836.17 2007 CIP - Strootman Park 07-10 - 6,816.91 7,343.66 - 2008 CIP - Andover St N Playground 07-16 35,000.00 25,064.09 12,104.14 47,959.95 2008 CIP - Skate Board Park 100,000.00 (100,000.00) - - 2008 CIP - Woodland Crossing Park 08-09 45,000.00 - 33,482.64 11,517.36 Annual Miscellaneous Projects 25,000.00 - 6,160.51 18,839.49 Debt Service Payment - SA Bonds - And St N Ballfields 129,659.00 - 147,727.09 - $ 334,659.00 $ (6,675.69) $ 238,483.49 Total Dollars Allocated for Park Projects 107,700.68 Park Improvement Funds Available For Future Projects: $ (40,965.70) . This is an estimation and may need to be adjusted based on development activity. Andover Station North Ballfield Assessment 05-15: Park dedication fee from Andover St N 2008 $ 129,659.11 2009 129,659.11 2006 $ 128,959.00 2010 129,659.11 2007 67,932.53 2011 129,659.11 2008 46,892.42 2012 129,659.11 $ 243,783.95 2013 129,659.11 2014 129,659.11 2015 129,659.11 $ 1,037,272.88 7/14/2008 2008 Park Improv 2nd QtrXLS CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2008 Assets: Current Assets Cash - Reserved $ 107,700.68 Cash - Unreserved (93,061.82) Total Cash 14,638.86 Interest / Tax Receivable - Due From Other Governments - Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deposits Payable 41,421.48 Fund Balance Fund Balance 12-31-07 161,510.49 Excess of Revenues Over (Under) Expenditures (184,296.09) 7/14/2008 2008 Park Improv 2nd Qtr.XLS CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2008 Revenues: 51100 - Propertv Tax - Current July 2008 Tax Settlement $ - Dec 2008 Settlement - 2008 Accrual - Subtotal - 51300 - Fiscal Disparities July 2008 Tax Settlement - Dec 2008 Settlement - 2008 Accrual - Subtotal - 53380 - Market Value Homestead Credit Oct 2008 MVHC - Dec 2008 MVHC - Subtotal - 53420 - State DNR Grants - 54365 - Park Dedication Fees Andover St N L4 B3 30,616.82 Andover St N L2 B 1 16,275.60 - Subtotal 46,892.42 56910 - Interest Income 1 st Qtr 2,572.64 2nd Qtr - 3rd & 4th Qtr - Subtotal 2,572.64 58125 - Contributions/Donations ABA - Bleacher purchase 4,722.34 - - Subtotal 4,722.34 Refund & Reimbursements - Subtotal - 7/14/2008 2008 Park Improv 2nd QtrXLS - ------------- -- -- ------- --------- CITY OF ANDOVER Park Improvement Fund Expenditures June 30, 2008 Expenditures: 61130 - R & M Supplies - landscape . MN Pipe & Equipment - Prairie Knoll Park - North Parking lot $ 1,086.51 MTI Distributing Inc - ASN Ball fields 798.45 Cross Nurseries - Country Oaks Park 1,606.02 Central Wood Products - ASN Ball fields 3,578.40 Hoffman Bros Sod, Inc - ASN Ball fields 223.65 MTI Distributing Inc - ASN Playground 561.66 Subtotal 7,854.69 62200 - Rentals Mickman Brothers, Inc - ASN Ball Field 150.00 North Suburban Rental Center - ASN Ball Field 244.46 - Subtotal 394.46 63005 - Professional Services - - - Subtotal - 63010 - Contractual Services - - - Subtotal - 63025 - Publishina - - - Subtotal - 63100 - R & M labor - General - - - Subtotal - 65200 - Buildina Andover St N Ball Field Building 21,820.93 Crooked lake Boat landing Shelter 8,116.27 - - Subtotal 29,937.20 65300 - Improvements MN Playground - Andover St N 6,669.75 . Connexus Energy - Prairie Knoll park 5,074.00 MN Playground - Woodland Crossing 32,196.64 MN Playground - Strootman 7,343.66 Summit Supply Corp - Woodland Crossing 1,286.00 Subtotal 52.570.05 66200 - Special Assessment Andover 5t N Ball Fields Assessment 147,727.09 Subtotal 147,727.09 . - Miscellaneous Projects 7/14/2008 2008 Park Improv 2nd QtrXlS C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Update of Joint Meeting Scheduled with City Council DATE: July 17, 2008 INTRODUCTION This item is in regard to the status of the joint meeting that has been scheduled with the City Council. DISCUSSION The joint meeting with the City Council has been scheduled for Tuesday, July 22,2008 at 6:00 P.M. Remember to put this on your calendar. The items to be discussed at the joint meeting are as follows: . Status of the skate park (existing and proposed)-Hupp/Kowalewski . 2009-2013 Parks Capital Improvement Plan . Discuss the possibility of having a non-resident fee for use of city facilities . Discuss the future of irrigation of city parks/fields ACTION REQUIRED No action is necessary unless the Park Commission has other items they would like to talk about. Respectfully submitted, ~/~ Todd J. Haas -----.----.- = o ~ '" - = = cu "0 '" ~ l-o -= 0 '" rIJ. l.l <+=0 cu "C ~ rIJ. cutS 'Q) ~ t tS cu t+:: ~ ~ 8~ ~"C ~ 0\ .~Ea =Q) = = ubi) =t+:: = = e ~ l-o l-o M M c..c..~ .s 8- ] ~~B gS :! BBl-o -=,g ... l-o l-o cu l-o :::: cucuc.. cus:= = c.. c.. 0 c.. ell ~ 11')11')0 to-o ~ N-- II')~ rIJ. ~~~ ~~ d(l :5! .." ........ .;; CU CU ~ = '" "':::s ta t+:: ~ <= ~ CO '" ~ "C ~ :; ~ cu;>. .E u ~ ~ = .... E=l-o bI) U '" = Q '" !ilCU :.= 0 (,) .." .." t:: E .;; "'.... ~ ~ 0 = 0 5 ~ .S ~~ ~ ~.a.9.a ~ ~ '? ~ = ~ -<=i - , ~ =-- ~ ~:5! ~:5! :5! c.. :5! ClC ClC ClC e. ,:g .S ,:g ,:g ;;' ,:g = = = ..-.-.... - '" - .... - = = = = ~ ~ t C ~ ~ '" ~ MM ~ ~ M Oc..:::::.c..CUc.. "Ccc.. il !il !il il 5.~.~. 'Q)CU. -= CU CU -= ....~o~~~ t+::~~ r~ .... .... -_...w!il_ ..,... l.l l-o l-o l.l =.... 'bI)"C "C l-o E .... r..., = CU CU = "C l-o CU l-o 0 l-o CU l-o _:::: c.. c.. :::: =CU~CU_CU c..=cu~ r.t:l = 00 = ,c..cuc......c.. ooc..~ r... . ~ 0 0 ~ 0 0 1a 0 -= 0 as \0 -::: 0 E= - ~ _ _ ~ ~O'I....O'I"C-"'-o~!il ~ ~ ~ ~ ~ ~~~~.~.~~~u ~ < ' t+:: r..., ~ l-o - ~ "C"C 8. tZl ~ l-o c: .... . ~ r. 8..] ~ ~ 5 g ,...., to- a 8 !il!il S ..c:: ~ = ~~ 2 B -= l-o ....:l ~ .... l-o l-o l-o ~ 8. r.t:l ~ 8- 8. 8. :::: 0 - c..o 0 0 = "1 ~ 11')0 0 0 ~ to- ON~ _ - 0 0 ~ N ~~~ ~ ~ ~ ~ rIJ. ~ ~ CU 0 '= l-o C .fl 6b ..:. ......8 CU 5 = s:= a:l....o ~ "C . Q.) Q.) r-. ca .""'" ~ ~ ~ ~ .s.s ~ ~ :5! e i ~ ~.~ .9 '#- ~ gj Q) 0 -~ "C ~ ~ ........ I'< .... = ~ Sui :::::. ~ l-o CU 5-5 ~ ~ <+=0 Q) t;j 'Q).s gj ..;::.... ~ -<=i rIJ. '" ~ ~ t+:: '" 0 ......c:: !il ~ ~ 5!il Q) ,s:=.:;= =:g ~ Q) gj ~ .... bI) gj ~.S ........ ",; 0 ell.fl .... Q) .... 1a = "" .... bI)'" ...."C = Q) - ,..;j .... 0 ..... "C ........ $ ",; '" 1a s:= Q) = Q) '" ~ (,) '" ' _ ",' (,) ... = .... = ~ bI) > s:= .... 0= '" Q)'00'Q)..c::(,)!il = =0 ~ ~~.fl !5 li:'Q)gj1;1a5l8~ ~ Q) -=.....~... .... s:= .... (,) t+:: = l-o -<=i '" <+=0 '" .::: ~ = U '" Q) .... ....,.... ~ '" Q) a = ... -<=i . '';:: -= ~ .$ ~ t!, d(l oN = ~ ~ .9 !il"C "C .... ~ ~ Q)bI)!il U ::2 "'''Q0c....._Q)= -="'$ii: ::2 Q) ~ 0", ~ ~ ~ Q)'';:: "C -::: .... - ,:g ~ eo l-o ~l-o ....."'="'= ._'~",- -S"'O = l-o gj '" ~ ... - =.... ta Q) l-o Q) = ""' 0 ""' O 0 j; :> ..... (,) 0 (,) Q) t+:: 0.... ""' 0 -= k 0 .9<+=0.... bI) ~~=o..c::o;>.=<+=O~.s <+=Ol.l~<+=O '" '" ""' S .... .... .... .... b ~ ""' bI) = cu '" = l-o '" Q) Q).s ~ ~ ...:l ~ ::r:: Q) ... '" Q) ~.s ~:::s ~ gj cu ::::.s cu tStS '" > (,)"Ct:1atS';::..c::c..ta~ ta"C tS=",~ 00 Q) e (,)'Q)OOOell(,)Q)..c::Q) ..c::- 0~Q)0 ZZ ~ E-i ~li:ZOz~~~uu8u~ z~&z > ; cu <..... "C.,.. "C ~ .....= 8 u Q)~ ~ ~~~ ~ .~ !5 ~ 5 :a ~ "Clo 1:;_0 = '0 1:...,.::. <l:;a:lU W W ~~;;> ~----_.- CITY OF ANOKA 2008 PARK USAGE FEES An "exclusive use" fee shall be charged accordingly in three-hour increments at the minimum, with an option of reservinQ hourlv thereafter. PAVILIONS/BUILDINGS RESIDENT NON-RESIDENT Three-Hour Hourlv Three-Hour Hourlv George Enloe Building $50.00 $15.00 $100.00 $30.00 George Green Pavilion $50.00 $15.00 $100.00 $30.00 Peninsula Point River Room $50.00 $15.00 $100.00 $30.00 Rudy Johnson Building $50.00 $15.00 $100.00 $30.00 Sorenson Building $50.00 $15.00 $100.00 $30.00 Sunny Acres Pavilion $50.00 $15.00 $100.00 $30.00 Mississippi Park Concession Stand* $40.00 $10.00 $60.00 $20.00 Peninsula Point Park Concession Stand* $40.00 $10.00 $60.00 $20.00 George Green Bandshell $30.00 $10.00 $50.00 $25.00 "Rental of concession stand includes use of one shelter or patio. All pavilionslbuildings have a key, lights, and electricity. All buildings have, or have close to them, rest rooms and water facilities. PAVILIONS/BUILDINGS RESIDENT NON-RESIDENT Three-Hour Hourlv Three-Hour Hourlv Akin Riverside Park $20.00 $5.00 $40.00 $10.00 John Ward Park (new) $20.00 $5.00 $40.00 $10.00 Mississippi Park Shelters (4)* $20.00 $5.00 $40.00 $10.00 Peninsula Point Park Patio $20.00 $5.00 $40.00 $10.00 Sunny Acres Park Shelter $20.00 $5.00 $40.00 $10.00 Garfield Tot Lot Shelter No charge No charge No charge No charge Grant Tot Lot Shelter No charge No charge No charge No charge John Ward Park Shelter (old) No charge No charge No charge No charge King Park Shelter No charge No charge No charge No charge *policy for reserving Mississippi Park shelters is based on group size as follows: Groups 1-25 requires 1 (one) shelter Groups 26-50 requires 2 (two) shelters Groups 51-75 requires 3 (three) shelters Groups 76-100 requires 4 (four) shelters If requested and available, an outdoor oermit can be attached to an indoor permit for use of one fieldat half price for daylight hours only (excludes Castle Field). This provision does not apply for tournament use, which is covered separately. Fees for fieldlcourt use during 'daylight hours are per event. Fees for field use with lights are per hour, per field with a maximum reservation of three hours. An "exclusive use" fee shall be charged as follows for OUTDOOR permits: FIELDS/COURTS RESIDENT NON-RESIDENT (Daylight use - per event) Basketball court No charge No charge Football field $10.00 $20.00 Horseshoe pits No charge No charge Soccer field $10.00 $20.00 Softball I Baseball field $10.00 $20.00 Castle Field Only (+ maintenance costs) $15.00 $25.00 Tennis court No charge No charge Volleyball court No charge No charge FIELDS/COURTS RESIDENT NON-RESIDENT (With lights - per hour) Softball field $30.00 $50.00 Football field $30.00 $50.00 Soccer field $30.00 $50.00 Baseball Field $30.00 $50.00 Castle Field Only (+ maintenance costs) $40.00 $60.00 " z:\parkadm\cityparks\2008parkusagefees 2009 FEE SCHEDULE Eagan Parks & Recreation The following facility rental fees are subject to 6.5% State sales tax and require a $150.00 damage deposit payable at the time of registration. Sales tax Is Included In the proposed 2008 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of cha,ge. although a damage deposit Is required. Adult League Fee charged to team choosing to protest rule 0' eligibility $ 53.00 53.00 53 53 $ 55 $ 55 Fee charged to team choosing to appeal suspension/expulsion $ 53.00 53.00 53 53 $ 55 $ 55 il\thletic Reid/Facility Maintenance Fees Unless obviously known. the user will be considered non-resident Proof of residency of 75% or better will QualifY for resident rate. Youth Traveling Teams $ 100.00 NA $ 100 NA 0 Soccer - per team $ 100 0 Baseball/Softball - per team p,actlce fee for season $ 25 0 Baseball/Softball - per game fee $ 15 Adult - up to 9 games per team $ 245.00 $ 483.00 $ 245 $ 490 $ 252 $ 505 Adult - more than 9 games, fee for each additional game >9 $ 34.00 $ 57.00 $ 34 $ 68 $ 35 $ 70 Youth Fields - tournaments per field pe, day or single games $ 50.00 $ 100.00 $ 50 $ 100 $ 52 $ 103 Adult Fields - tournaments per field per day 0' single games $ 73.00 $ 147.00 $ 73 $ 146 $ 75 $ 150 Lights $ 55.00 $ 69.00 $ 55 $ 55 0 Northview per hour (includes all 4 fields) $ 57 $ 57 0 Goat Hili per field per hour $ 30 $ 30 Building cleaning per full day use only $ 73.00 $ 89.00 $ 73 $ 73 $ 75 $ 75 Specialty field set-up charge to be determined on a case-by-<:ase basis. This cost would be In addItion to the field use permit cost. Band Shell at Cantral Park Band Shell only 0 Half Day $ 355.00 $ 445.00 $ 355 $ 444 $ 366 $ 457 0 Full Day $ 670.00 $ 840.00 $ 670 $ 838 $ 690 $ 863 Band Shell w/sound system requires staff technician @ $20/hour Included In fee 0 Half Day $ 565.00 $ 705.00 $ 565 $ 706 $ 582 $ 727 0 Full Day $ 1,050.00 $ 1,310.00 $ 1.050 $ 1.313 $ 1.082 $ 1.352 Band Shell In conjunction with weddlnl!/recept/on ,eservatlon at fCC charged pe, h $ 58.00 $ 58.00 $ 58 $ 58 $ 60 $ 60 Canoe Storage from May 1 - October 31 Blackhawk Park/Blackhawk Lake near the boat ramp. Thomas Lake Park/Thomas Lake near the fishing dock and Bur Oaks Park on the southwest side of lake. Your $ 42.00 $ 84.00 53 $ 43 $ 54 Central Park Festival Grounds: Ellipse only - one day event 147.00 295.00 184 151 189 Disc Golf Course per hour $ 5.00 6.25 6 $ 5 $ 6 Eagan Room at City Hall - 2 hour minimum for after-hours rental: Youth groups from 8 am - 4:30 pm Deposit Only Deposit Only Oeposlt Only Youth groups - after hours per hour $ 11.50 $ 11.50 $ 11.50 $ 11.50 Local civic groups from 8 am - 4:30 pm Deposit Only Deposit Only Deposit Only Local civic gfOUps - after hou,s per hour $ 31.00 $ 31.00 $ 31 $ 31 Other citizen groups: 0 Per hour rental $ 31.00 $ 60.00 $ 31 $ 60 0 Maximum one day rental $ 270.00 $ 540.00 $ 270 $ 540 For profit organizations: 0 Per hour rental $ 72.00 $ 72 0 Maximum one day rental $ 430.00 $ 430 Holz Farm Rentals from June - August per day Group size limited to 80 240.00 $ 295.00 $ 240 $ 300 $ 247 $ 309 Staff attendant required with fee charged per hour 10.00 $ 10.00 $ 10 $ 10 $ 10 $ 10 oons ne ar, ur oa : IS u ng can accommo a e groups 0 0' less. This includes availability of overhead/coffee pol/kitchen. Upstairs - retreal/meeting space All day rental. kitchen included $ 220.00 $ 245.00 $ 134 $ 168 $ 138 $ 173 6 hour time slot. kitchen included NA NA $ 90 $ 113 $ 93 $ 116 Downstairs - activity space All day rental $ 195.00 $ 218.00 $ 45 $ 56 $ 46 $ 58 6 hour time slot NA NA $ 31 $ 39 $ 32 $ 40 Outdoor Hockey Rinks per hour With or Without Ice & Lights $ 17.50 $ 22.00 $ 18 $ 22 $ 18 $ 23 Without Ice $ 6.25 $ 8.00 $ 6 $ 8 $ 6 $ 8 a e r u ngs: " e ge. oa , uarry. These buildings can accommodate groups of 3040 people. All day rental from 10 am - 10 pm $ 134.00 $ 185.00 $ 134 $ 168 $ 138 $ 173 Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 90.00 $ 128.00 $ 90 $ 113 $ 93 $ 116 a ons: ac aw. en a a , omss a e an rapp can accommodate groups as large as 150 people. All day rental from 10 am - 10 pm $ 134.00 $ 185.00 168 $ 138 $ 173 Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 90.00 $ 128.00 113 $ 93 $ 118 Blackhawk kitchen use $ 45.00 $ 50.00 58 $ 46 $ 58 Sand Volleyball Courts per court per hour 4.00 $ 5.00 5 4 5 un e 15: 0 ew, eary an a nu ase seers can accommodate groups of 15-20. The Lexington-Diffley shelter can accommodate 4 45 people. Sun Shelters can be reserved per day. 45.00 $ 67.00 $ 45 $ 58 $ 48 $ 58 Tennis Courts per court per hour 4.00 $ 5.00 $ 4 5 4 5 Use of parks for large groups and/or charity walks/runs/rides Groups using a substantial portion of park grounds or trail. Activities allowed only if not In conflict with existing City progfams/servlces $ $ $ $ $ 77 en or erm $ 4.00 $ 8.00 $ 4 $ 5 $ 4 $ 5 ----- Page 1 of I Maggie Engstrom From: Lyndell Frey [LFrey@edenprairie.org] Sent: Wednesday, May 21,200810:37 AM To: Maggie Engstrom Subject: Field use fee's Maggie here is the information that you requested. We currently do not charge the clubs or associations for regular league play (that includes in house and travel) we also allow each association that has in house tournaments - one free one per year, per association. We charge a field use fee and additional Bift cleaning fee for all tournaments which bring in other communities teams. We also charge for all adult team and tournament field use. If you are putting this together in some type of summery form I would appreciate a copy if possible- thank you and good luck in your information hunt! Lft Lyndell Frey, Recreation Coordinator City of Eden Prairie 8080 Mitchell Road (952) 949-8438 Ifrey@edenprairie.org UveWeU ED E HI' RAlrH:E 7/11/2008 Eden Prtl / fi~ i I ; i i 2008 Fee Resolution ; t" i I i Senlcl 1'.. DesalptJoll i BEACHl!S I BOlt lie Marbla RIDIaI i ! Cano. Ddt I1lInp S 45.00 Per rack por ....OD j i ORGANJ7Jm ATHI RTICS i Adalt Leap. Play I l f NOD '0111& .porUulIIS . S So.oo Per pm. I f :s1lll i'Ield TOIIrDallMll1I I Sill" raaJomd, IlId llI11oAallournllDlDlI S 90.00 Per dl)'. por lIekl I Odlar1ll"lh Illd-edult lQlImIlIlalll $ 90.00 Perdll)'. por BeJd I . AcId1lIallll cIwge wbeA IlthlS are usecI $ ID.OO Par dl)'. pet field !'or Dew SOCClr D.W rDr IOUmIlIMllt S 160.00 P,r aeld Hl-ap I CllDlcllJld Campi , 5 40.00 Per dl)'. per lIeIcl 1!L1l6UN'I'RTLT r.T!M1!'I'P.RY , Gtouad TllawIaa: Nonmbar 1 . April ) I CIIlcelbmW $ 75.00 Cramatloll burial $ 50.00 ! I lDlmIJIleJIt [ r Cllkel burials S 175.00 Vaull slaa 12 indies by:U1ncbos i S 300.00 Vlllllt ."'. 11 Inch.. by 361ncbos I s 400.00 Vlult slaa 36 Ineb.. by 60 lBches $ Soo.oo Vlull Iize UllIehes by 96ll1ehes Cramallaa burials S .00.00 Um Iize 12 1Deh" lad uodar I I $ 350.00 Um .Izo 0TCt 11 Jaehes r I Lot l RelJdenl S 400.00 2O'J$ perpewlll CIl1elle 81lfi maln_CI NDlI-reskllAt S 6llO.oo Set. GraVI Mulcerr ! SbIgl. $ Iso.OO Daubla S ;00.00 ClJMMUNI'I'Y CIA lInm PLOTS m fool by 3G foot plot ResldIOtl only $ 54.00 Senior <l\IzeD dlscoulIl SlUG ! m Coot by 60 foot plot I RelldelllS only S 108.00 S.nIor cI\IzeD dJecOUJlI 524.00 PDIJCB Bk:yde LlceDII S 10.00 I I Dalll Procea1nIl I 0IIpl1calln1lo audio recordlnll S 10.00 , DuplIc:allDllo dDCUlDenlalJml S IUS Per IlaDdmi pap I Slandud reporlI S 2Q.CO Plr hour Non-etancianllllporl S So.oo Per haUl - M\nJlDum ehusale one hour l- I DOS I Impound1ns S so.oo 1st ofImll r- I s so.OO 2ad olfanr.)'IU , S 100.00 src! olfln'.)'IIIr t BoanIInJ S 11.00 Dilly I I!ulhalllsla S 30.00 I f l'ahl AlanD Pee I .. Each ulllr Is allowed three IIbl .Itorms pet calelldllr year wIthoul plll8lly 4t1d'abe aIamt S !oo.oo I Sib Calte llarm $ 2110.00 5th lie up felH Illorm S 300.00 5 ------ Recreation & Natural Resource De artment Athletic Facility Rental Application/Permit City of Fridley athletic facilities are available to Fridley businesses, churches, schools, non-profit civic organizations, and resident groups (50% of the group must be made up of Fridley residents). FACILITY REQUEST: Park: ClSoftbaII Field Cl Soccer Field ClHockey Rink Maintenance Requests: [JBaseball Field ClFootbalI Field GENERAL INFORMATION: Application Date Rental Date(s) Rental Time: Group Contact Person Address (street) (city) (zip) Home Phone Work Phone Cell Phone RENTAL FEES: 1. The hourly rate is $20 per hour with a minimum time of rental for various fields/sports: Baseball Field - 2 hour minimum Softball Field - 1.5 hour minimum Hockey Rink - 1.5 hour minimum Fobtball Field - 2 hour minimum Soccer Field - 2 hour minimum 2. The fee must be paid at the time of application or at least two weeks in advance or the reservation will be withdrawn. 3. Iffield lights are required, an additional $20 per hour will be charged. 4. Any additional requests for special field prep~tion will be charged to the renter on a direct reimbursement for actual time and material spent completing the work by our Park Maintenance staff. PARK RULES: 1. Alcohol is not allowed in any of the City parks. 2. Parking is allowed in parking lots only. Vehicles are not allowed on the grass, sidewalk, etc. 3. Park closing time is 10:00 p.m. 4. Dogs are not allowed at Community Park 5. Waste paper and trash must be depositied in refuse barrels. 6. The City of Fridley reserves the right to deny or revoke a permit if it is believed to be in the best interest of the City facilities or the park users. NOTE: We will try to provide day-to-day maintenance to thefacilitiy you have reserved (mowing, dragging, etc); however,facilities used for City programs receive maintenance priority over rentedfacilities. HAVE THIS PERMIT WITH YOU AT THE FACILITY AS PROOF OF RESERVATION By signing below I declare that I have read, and agree to the rental conditions listed Applicant:SO Signature 1:\DEPIWIDE\FORMSlAlHLETlCFACII..11YRES.PMD Date: / /07 Number: AD-Parks & -- -"'" Revised: Recreation - :,u.: \N'c5OtJl5ury City Administrator: For: All Users of the parks and facilities in the City of ADMINISTRATIVE Woodbury DIRECTIVE , Subject: OUTDOOR ATHLETIC FACILITY USE POLICY PURPOSE The purpose of this policy is to establish guidelines for the priority use of outdoor athletic facilities in the City of Woodbury or under control of the City of Woodbury, to provide for the health, safety and welfare of the public. It is the intent of this policy to grant priority use for organizations and groups that may desire the use of specific facilities for a specific period of time. The priority system is a listing from highest to lowest in terms of reserving specific times and facilities by organizations or groups. . Each priority lists the following: . Requirements that the organization or group must meet to fall within that priority; . Amount of use each priority will be eligible for; and . The uses that will require fees. It is also the purpose of this policy to ensure priority scheduling and use of athletic facilities is for Woodbury residents. Woodbury residents are defmed as living, or attending school full-time in Woodbury. However, if an organization or group desires to host a tournament that will bring in teams from outside the community, then the residency requirements will not need to be followed. The City of Woodbury reserves the right to determine if an outdoor athletic facility shall be considered "a scheduled facility". or not. In other words, the City may decide that it is in the public's best interest to periodically not schedule specific outdoor athletic fields. Examples would include the need to rest a field for maintenance or safety purposes, or make specific outdoor athletic facilities available to the public at large due to demand. POLICY PRIORITIES: Priority I: City ofWoodburv Administrative Directive AD-Parks and Recreation - Outdoor Athletic Facility Use Policy Page 2 of7 Requirements - Activities that are directly organized as part of the City's Parks and Recreation Department programs or directly sponsored by the City as a cooperative program. (Examples: City offered adult programs, summer playground programs, special events open to the entire community.) , Use - Use will be based on the needs of the program. Needs will be established annually and communicated to the Field coordinators at the field-scheduling meeting respective to the scheduling season. Fees - Fees will not be charged. Priority II: Public and Private Schools Requirements - Schools must be located within the City of Woodbury and there must be an agreement in place that provides the City with the reciprocal use of the school's athletic facilities. Use - Use will be limited to weekday activities and concluding prior to or at 5:30 p.m. The types of uses allowed will be for organized school programs and physical education classes, provided there is no disruption to the City's normal maintenance of the facilities. Limited use (Fees will be assessed) will be allowed for later weekday hours and tournaments provided there are no scheduling conflicts with Priority I or Priority III groups. Fees - Fees will be charged if the City is providing the field maintenance. including lining or field preparation. Fees will also be charged field fees for practices. scrimmages or. games outside Mon. - Fri. activity time from 2:45 -5:30 p.m. at the resident rate per hour or day. Priority ill: Non-Profit.Youth & Adult Or2anizations and GrouDs Requirements - Must be a Woodbury, non-profit, public service organization or group. "Woodbury" is defined as located or based in Woodbury. "Non-profit" means a not for profit organization as defined by State Statues. "Public service" is defined as a group organized to provide a public service to the entire City of Woodbury or all individuals in the City of Woodbury with the age group being served. ORGANIZATIONS WHICH REOUEST PERMITS TO OFFER ONGOING PROGRAMS ON , SCHEDULED OUTDOOR ATHLETIC F A CIL TIES ARE REOUIRED TO COMPLY WITH THE FOLLOWING GUIDELINES. 1. Participation shall be for those 18 years and under and shall be ninety percent (90%) .Woodbury residents. This residency requirement is organization wide. Each year before the scheduling meeting, a listing of organizational members must be submitted to the City of Woodbury with names, addresses and sport to prove residency requirements. 2. Each year before the scheduling meeting, proof of non-profit status as defmed by State statute, must be submitted to the City of Woodbury. Administrative Directive AD-Parks and Recreation - - Outdoor Athletic Facility Use Policy Page 3 of7 3. Each year, a financial statement shall be submitted to the City of Woodbury and made available to the public upon request. This statement must indicate revenues, expenditures and fund balances. 4. A copy of current bylaws, policies and procedures, which govern the operations, shall be on file with the City of Woodbury and submitted to any resident of the community upon request. 5. A copy of the current board of directors, contacts shall be submitted to the City of Woodbury. 6. The association is open to all City Of Woodbury residents and may not discriminate based on race, ethnic background, or religion, or ability, however, may make team assignments based on ability. There will be a policy in place describing the formation ofteams, which will be submitted to the Parks and Recreation Department by January 1, and made available to any resident of the community upon request. 7. The organization shall have a coach's certification training program in place for head coaches of all sports and it shall address sportsmanship values, safety and liability. A copy of this coaches training program shall be submitted to the City of Woodbury. 8. All board meetings are open to the public. The election of the governing body shall be a process, which is open to all members as defmed by the bylaws of the organization. 9. The organization shall have a policy in place for dealing with members that have special economic, physical and/or social needs. This policy shall be in writing, approved by the board, submitted to the City of Woodbury, distributed to its members and made available to residents upon request. 10. Organizations wishing to utilize fields/facilities for clinics or camps for the benefit of the organization only will be required to work with Recreation Supervisor in determining fees for that facility. Depending upon the requests, the Recreation Supervisor may limit the number of camps/clinics per sport. 11. The organization shall have liability insurance in place in an amount equal to the statutory maximum liability of a government unit with the State of Minnesota as set forth in state law naming the City of Woodbury as an additional insured. A copy of this insurance must be submitted to the City of Woodbury Parks & Recreation Department at the time of field reservation. The current statutory limits are $1,000,000 for each occurrence. 12. The organization and the City hereby mutually agree to indemnify and defend each other from any claims brought or actions filed against either of the parties hereto, for injury or death to any third person or persons, or damage to property of third person, arising out of the negligent acts of the agents, employees, and representatives of either party as they relate to the shared use of the City of Woodbury fields and facilities. The intent of the indemnification requirement of this Article is to impose upon the party against whom a claim is being made a limited duty to defend Administrative Directive AD-Parks and Recreation- Outdoor Athletic Facility Use Policy Page 4 of7 and indemnify the other party against whom a claim is being made a limited duty to defend and indemnify the other party for claims arising out of the actions of the employees, agents, or representatives of the party against whom the claim is being brought, subject to the City's limits of liability under Minnesota Statutes Chapter 466. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of liability claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Under no circumstances, however, shall the City be required to pay on behalf of itself or other parties any amounts. in excess of the limits of liability established in Minnesota Statutes Chapter 466. As an act of good faith and for the Health & Well being of all participants the City of Woodbury recommends that the associations do background checks on coaches, volunteers and board members. Use - Use shall be based on the needs of the program and shall not interfere with Priority I and II use. The City will establish dates each year by which the organization must submit requests for field reservation use in order to utilize their priority status. After that date. fields or facilities will be reserved on a first come. first served basis. Fees - Fees will only be charged for tournaments for field maintenance & concession use as long as the organization is providing for field improvements/changes through their organization and addressed within bylaws or policies and procedures. If that is not being met; per person fees will be assessed for use of the fields. The "per person" fee for 2007 will be $lO/person per season. Fees will also be charged if special layouts & maintenance that is outside the scope of daily or weekly/maintenance and time and material basis. Priority IV: All other Woodburv Ore-anizations and GrouDs Requirements - Reservations must be made by a Woodbury resident and organizations or groups must have more than 75% Woodbury residents participating in the use to receive the resident rates as established within City of Woodbury fee ordinance. 1. A listing of the team with names and addresses must be submitted prior to reservation to prove residency status for on-going reservations. 2. The organization shall have liability insurance in place in an amount equal to the statutory maximum liability of a government unit with the State of Minnesota as set forth in state law naming the City of Woodbury as an additional insUred. A copy of this certificate of insurance . must be submitted to the City of Woodbury Parks & Recreation Department at time of field reservation. Use - Use shall be based upon requests and will be filled after completion offield allocation of Priority I-III requests. --------------------- Administrative Directive AD-Parks and Recreation- - Outdoor Athletic Facility Use Policy Page 50f7 Fees - Resident fees will be charged for use and determined annually by the City of Woodbury Parks & Recreation Department and outlined within the City of Woodbury fee ordinance. Priority V: Non-Resident GrouDs and For Profit CamDs/Clinics Requirements - The reservation may be made by a resident or non-resident of the organization or group which has less than seventy-five percent (75%) Woodbury residents participating in the use. For profit means revenues in excess of expenses will be generated as the result of the use and the excess revenues will not be used for the benefit of the organization as a whole. 1. The organization shall have liability insurance in place in an amount equal to the statutory maximum liability of a government unit with the State of Minnesota as se~ forth in state law naming the City.ofWoodbury as an additional insured. A copy of this certificate of insurance must be submitted to the City of Woodbury Parks & Recreation Department at time of field reservation. Use - Use shall be limited to availability of athletic facilities and shall not interfere with Priorities I - IV use. Requests will be filled after completion offield allocation of Priority I-IV requests. Fees - Non-Resident Fees will be charged for use and determined annually by the City of Woodbury Parks & Recreation Department and outlined within the City of Woodbury fee ordinance. Individual Field Rental Requirements - The reservation may be made by an individual or. team, not associated with an organized group for a one time or limited use basis. Use - Use shall be limited to the availability of athletic facilities and shall not interfere with Priorities I - V use. Fees - Fees will be based upon the place of residence. Resident rates will apply if renter (person asstuning responsibility) lives within the City of Woodbury. Fees will be assessed in two hour increments or on a daily rate basis as outlined within the City of Woodbury fee ordinance. PROCEDURES: . The Parks and Recreation Department will on a yearly basis evaluate organizations to determine if the requirements are met and will issue a statement regarding the organizations priority standing. Organizations wishing to be evaluated for priority standing must submit required documents by the due date established by the City of Woodbury Parks & Recreation Department. No field/facility permits will be issued to individual teams within an organization. Field/Facility permits will be issued to the organization only. ----------------------------- ---- -------------------- Administrative Directive AD-Parks and Recreation- - Outdoor Athletic Facility Use Policy Page 6of7 . The Parks and Recreation Department will coordinate athletic facility reservations and will provide a timeline each year by which organizations and groups must submit requests in order to utilize their priority status. After that date, facilities will be reserved on first come, first serve basis. . The City will only authorize reservations and changes throughout the reservation period with one field coordinator per organization or sport. The reservation must be made by an individual 18 years or older. . If organizations or groups are at the same priority level, then.the organization or group that serves the highest number of Woodbury residents will receive the higher priority status in terms of reserving athletic facilities. The City of Woodbury will not require those organizations to work together in meeting the needs of the organization with lower priority. . Any organization or group, which fails to provide for and follow the guidelines, set forth above, or provides false information is subject to revocation of its athletic facility use reservation at the discretion of the Parks and Recreation Department. . No organization or group will be allowed to sublease athletic facilities without City approval. The City will not authorize subleasing for profit, or for programs that compete with City programs. RAIN OUT PROCEDURES: In the event of inclement weather or saturated ground*, fields will be closed to ensure the safety of participants and to prevent turf damage. Inclement weather includes: a. Thunderstorms (thunder, lightening and/or hail) b. Heavy rain storms and/or saturated ground* c. Heavy frost or snow cover d. Extreme Temperatures e. Any weather condition that may be dangerous to participants or damage fields. *Saturated ground refers to standing water on a field or conditions when the ground is so wet that use of the field will damage the turf. The decision to close fields will be made by City of Woodbury Parks and Recreation Department staff. The decision to close fields will be made as follows: a. When fields are closed the Parks & Recreation Department will send an e-mail to the Field Scheduling Coordinators identified at the beginning of the season by the sport directors. It is the sport's Field Scheduling Coordinators responsibility to contact all coaches involved with cancellation information. b. Weekdays: When possible, the decision to close fields will be made by 2:00 p.m. If inclement weather conditions develop after the office closes, the umpire/referee or the park maintenance staff on duty will make the decision to close fields. - ------ --------------- --- Administrative Directive AD-Parks and Recreation- Outdoor Athletic Facility Use Policy Page 70f7 c. Information in regards to field closings will be recorded on the Parks & Recreation Department information line. d. Information in regards to field closings will also be sent out to sport directors and field scheduling coordinators through the City of Woodbury's "In Touch" system. Please encourage those wishing to receive these updates, to sign up through the City of Woodbury website at www.cLwoodbury.mn.us. e. City of Woodbury and District 833 personnel reserve the right to close fields under special circumstances. Field Scheduling Coordinators and their athletic associations will be held financially responsible for any turf damage caused by the use of fields during inclement weather, by the use of fields with saturated ground or by the use of fields in a negligent or inappropriate manner at any time. (Le. hitting balls into fences (soft toss), batting practice when not using mound or home plate). Damaged fields may be closed for extended periods to allow for turf repair arid restoration. City of Woodbury Priority Use Policy . Compliance Chart 'a "0 QI) = 5 "" ~ ~ 6 ; ~ E - ~ a<l :s .5 0';;'3 o ~ "0:1 t+:: ~ e; - "".S: ~ c.Q ~ ~ ~QI) 8 "" "" .. o 0 I '" lU 1;1 "'00:.= .... .""" Q) o'-=e;~ ~.g ~ "" =' ~~= ._ .5 Association ~~Q)~ ~~ ~.o] ]'g =.5 \0 'fl I.l a"".&J ~ 5-"d. o 5 'l:l: "'t+:: o QI) ::s s~= .- .- .0 "0 ~ .- =- >,'- u 0.= z. 0'- 0 tIl.5 c. ._ ::s ~~ ..:1;="0 o "" o "" tIloe t3 u-g5. - 0 .0 o'u 1:: ~ lU tIlQ <: ~ lU Ql)lU'" ~ .. Z c.c.. "" 3- lU._ 5 = ':.0 I.l e ~ u WAA Woodbury Athletic Association WYAL Woodbury Youth Athletic League . 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 1:L. Review Outstanding Items DATE: June 19, 2008 Issues list as of 7/15/08 COMPLETED PROJECTS- . Andover Station North Plavaround EauiDment and Fencina -These items are now completed. . Woodland Crossina Park - The playground equipment is now completed. The grade work is pretty much done. All there is left is. seeding which will be done in the very new future. Note: We will not be using a standard grass seed for the park. Attached is a memo from Kameron Kytonen, Natural Resource Technician, as to what seed will be used and why. Any questions regarding this, feel free to contact Kameron at 763-767-5137. ON-GOING PROJECTS - . DeveloD Site Plans for all existing parks which indicates the facilities available. (On-Going). . Andover Station North Ball Field Facility (DrODertv south of the old landfill) - There are some items that still need to be. done including getting the building sprinkled and the bathrooms which is a must before the public can use the building. The city staff/building department did meet and it sounds as if it will very difficult to finish the lower level unless some funds are made available to the Andover Baseball Association. Jim Dickinson, City Administrator, will be discussing the status of funding with the City Council July 15th Council meeting. . UDdate of Park Dedication ImDrovement Fund Quarterlv ReDOrt - Item is on the agenda. . UDdate of Quarterlv Sheriff's DeDartment ReDort on Park Patrol & Vandalism - Item is on the agenda. . ComDrehensive Plan (Park & ODen SDace ChaDter) - Nothing new to report. The City Council reviewed the final draft this past February 6th for all the various chapters of the plan including the parks chapter. The Planning Department has sent out the draft plan to the surrounding communities and other governmental agencies for their review and comments. These various agencies will have up to 6 months to review the plan. . Sunshine Park Irriaation Well - The pump that is necessary to pump water from the well has been sized. The City is waiting for delivery of this. Also electrical service still needs to be installed from the building to the well. Any questions regarding this, feel free to contact Dave Berkowitz, City Engineer, at 763-767-5133. H:\Engineering\Parks\Park & Rae Packet Infonnation\ltems\2008\071708\item 11.DOC ---------------- ON-HOLD PROJECTS - None at this time. TASK FORCE UPDA TES - . Skateboard Task Force - Hupp/Kowalewski Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at with the skate park and the donation situation. . OTHER ITEMS OF INTEREST- . User fees - Will be discussed with the City Council at the joint meeting scheduled for July 22nd. Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\Park & Rae Packet Information\ltems\2008\071708\item 11.DOC Todd Haas From: Kameron Kytonen Sent: Tuesday, July 15, 2008 9:07 AM To: Todd Haas Subject: Blue grama project T odd- The following is a summary of the blue grama grass seeding project to take place at Woodland Crossings Park: -cities are under increased pressure to utilize practices to improve storm water quality, conserve ground water and improve the environment. This project is a proactive approach in achieving these goals. -the site will be seeded with blue grama grass, which is a warm season, short-growing, native grass, which can tolerate dry, sandy conditions (once established). -the intent is to experiment with an alternative form of landscaping; it is hoped that this grass will be aesthetically pleasing, yet be more sustainable and be much less maintenance than conventional turf grass; it can be mowed, but will only need to be mowed a couple times a year; once established, it shouldn't need watering. --some of the seed was donated by Prairie Restorations, Inc. out of Princeton, MN. -a sign will be erected, which will describe the project and inform the public. Kameron Kytonen Natural Resources Technician City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Phone: (763) 767-5137 Fax: (763) 755-8923 1