HomeMy WebLinkAboutCC July 15, 2008
C I T Y o F
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) ,755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, July 15,2008
Call to Order - 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (6/24/08 Workshop 7/1/08 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Debt Service Payment - Finance
4. Consider Approval of Premises PermitIMoose & Co. Grillhouse/Andover Football Assoc. -Administration
Discussion Items
5. Anoka County Sheriff s Department Monthly Report - Sheriff
6. Discuss Authorizing Staff to Negotiate Bond Sale - Administration
0 7. Discuss Andover Station North Ball Field Facility Building Funding - Administration
8. Approve Bid for Purchase, Moving, & Site Clean Up of Vacant House /14905 Crosstown Blvd - Planning
Staff Items
9. Administrator's Report - Administration
Mayor/Council Input
Adjournment
Q
(D
C I T Y o F
NDOVE
Q 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC:
FROM: Michelle Hartner, Deputy City C
SUBJECT: Approval of Minutes
DATE: July 15,2008
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
June 24, 2008 Special City Council Workshop
0 July 1, 2008 Regular Meeting
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
~oII~
Mi helle Hartner
Deputy City Clerk
Attach: Minutes
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6
7 SPECIAL ANDOVER CITY COUNCIL WORKSHOP - JUNE 24,2008
8 MINUTES
9
10
11 The Special Council Workshop of the Andover City Council was called to order by Councilmember
12 Ken Orttel, June 24, 2008, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
13 Andover, Minnesota.
14
15 Councilmembers present: Mayor Mike Gamache (arrived at 6:01 p.m.), Don Jacobson, Mike
16 Knight, Ken Orttel, and Julie Trude
17 Councilmembers absent: None
18 Open Space Advisory
19 Commissioners present: Deric Deuschle, Bruce Perry, and Kim Kovich
20 Also present: City Administrator Jim Dickinson
21 Director of Public Works/City Engineer Dave Berkowitz
22 Director of Community Development Will Neumeister
023 City Planner Courtney Bednarz
24
25
26 APPROVE A GENDA
27
28 Agenda approved as submitted.
29
30 Mayor Gamache arrived at 6:01 p.m.
31
32 DISCUSSION WITH OPEN SPACE ADVISORY COMMISSION
33
34 Mr. Bednarz advised that the Open Space Advisory Commission had previously mentioned the idea
35 of establishing corridors and thought that it would be good to explain the purpose of the corridors to
36 the Council so that they may better understand the need. He explained that the purpose of the
37 corridors is to identify where the natural areas and features lie within the City.
38
39 Commissioner Deuschle thought that more discussion was needed on the thoughts behind the
40 process that the Commission had used. He explained that the corridors would not have an effect on
41 the residents living in them and would not change anything. He advised that the benefits of having
42 the corridors would be that it would allow the Commission to narrow their focus, to keep the natural
43 areas connected, and it also gives the City the ability to apply for additional grants. He advised that
044 there is no intention of there being a negative impact to property owners.
45
46 Councilmember Trude advised that staffhad informed the Council that this was to be put into code
47 form so that it could be put into the City code book and questioned if there would be a less formal
48 process. She advised that residents may feel that there would be restrictions if the City is blanketed
0 Special Andover City Council Workshop Meeting
Minutes - June 24, 2008
Page 2
1 by corridors. She stated that if any changes needed to be made to the corridors, and it was in the
2 code book, there would be a long, legal, complicated process to follow. She questioned if the
3 corridors could be done without being added to the code book.
4
5 Mr. Bednarz advised that if the Council were interested in adopting the corridors they could do that
6 as part of the comprehensive plan. He stated that there would not be any land use regulations tied to
7 the corridors and again explained that the purpose of the corridors is to identify where the natural
8 features are located.
9
10 Councilmember Orttel thought that this seemed similar to an R1 or R 4 zoning. He explained that he
11 City could have the fIrst right to buy the property if it were to be placed for sale.
12
13 Councilmember Knight commented that because the corridors are not exact and cannot be described
14 they would be unable to code them.
15
16 Councilmember Trude advised that is why she was concerned.
17
18 Mr. Bednarz advised that the corridors would help them to gain grant money and explained that the
019 map could be adopted with text explaining the purpose and then would not have to be coded.
20
21 Councilmember Orttel stated that the comprehensive plan prevails over the code book but advised
22 that the two documents would still need to comply with each other.
23
24 Mr. Bednarz explained that the two documents would comply with each other as the corridor is only
25 identifying natural areas and does not have any regulations.
26
27 Mr. Dickinson advised that it would be similar to the transportation plan.
28
29 Councilmember Orttel stated that if you wanted to make changes to the map they would need to
30 amend the comprehensive plan and questioned if the map would need to be updated with every
31 development.
32
33 Mr. Bednarz explained that the map could be updated when the comprehensive plan updates are
34 made.
35
36 Councilmember Trude thought that this was similar to a project that the City Council is currently
37 working on with a developer and questioned if developers would need to change the configuration of
38 their plans because .of the corridors.
39
040 Mr. Bednarz explained that the corridors would not change the land use and zoning regulations that
141 the City has in place. He thought that the map could be used by the City as a tool to determine where
42 they might want to add a park or need a trail.
43
44 Councilmember Trude thought that the public might use the map against the City to stop
Q Special Andover City Council Workshop Meeting
Minutes - June 24, 2008
Page 3
1 development in certain areas and was concerned about ending up in court over private property
2 Issues.
3
4 Councilmember Jacobson stated that they could give the corridor map to developers when they come
5 into the City so they are aware of the natural areas.
6
7 Councilmember Knight questioned how definitive the DNR wants the City to be with the corridors.
8
9 .Commissioner Kovich stated that if the DNR is going to give you mon~y they want the information
10 that they are requesting. He advised that they would have to put the natural areas on a map
11 somewhere and explained again that this would not include any restrictions or changes being made.
12
13 Councilmember Orttel questioned what the reasons for the corridor were, other than inventory.
14
15 Commissioner DeuscWe advised that some grants are contingent on having the corridors identified.
16
17 Councilmember Ortel questioned if they could have the map on the wall without putting it into a
18 document or coding it.
019
Mr. Bednarz advised that they could do that locally but explained that it would not be enough for the
20
21 DNR.
22
23 Commissioner DeuscWe advised that the corridor shows how the natural areas and how they are
24 connected throughout the city. He explained that there might be developed areas included as they
25 have to connect the natural areas somehow.
26
27 Mr. Bednarz explained that there are also trees and plants within developments.
28
29 Commissioner DeuscWe advised that the majority of the areas shown are not areas that they would
30 be interested in purchasing. He stated that there are already two DNR designated corridors within
31 the city and advised that there have not been any problems with those.
32
33 Councilmember Trude questioned how those were established.
34
35 Mr. Bednarz advised that the DNR adopted a seven county map.
36
37 Mayor Gamache advised that this map would allow the City to show the natural areas to the public
38 iIDd then go to the DNR with the corridors to determine if funding is available. He explained that
39 they would still have the same zoning and this would not include any new regulations. He advised
a~ that these would be ideal sites but in a willing seller and willing buyer situation.
42 Councilmember Orttel confirmed that if this were not in the code and they did find a parcel they
43 would have to identify it within the comprehensive plan through an amendment in order to apply for
44 the grant. He explained that they would then be submitting an amendment on a resident's property
QI Special Andover City Council Workshop Meeting
Minutes - June 24, 2008
Page 4
1 and thought it would cause problems. He thought it would be better to have an overall map. He also
2 thought that this would be beneficial when new members come onto that Commission, so that they
3 would be aware of the existing natural areas.
4
5 Councilmember Trude agreed that with good verbal documentation this could be a good tool for
6 people to use.
7
8 Commissioner Kovich advised that conservation easements could also be shown on the map.
9
10 Councilmember Trude questioned what the red lines were on the map.
11
12 Commissioner Kovich advised that those lines were in place from the Conservation District and
13 explained that they are outdated and would be removed.
14
15 Mayor Gamache thought that this would be helpful to show developers where the City would like to
16 have natural lands.
17
18 Councilmember Jacobson commented that it has taken the Commission a year to develop this and
019 questioned what they would do next.
20
21 Commissioner Deuschle replied that the Commission would use this information to be proactive and
22 contact prospective landowners. He advised that they are going to hold an open house for the public
23 and residents that might be interested in selling their land. He advised that they would also be
24 sharing the results of some of their grant work at the open house.
25
26 Mr. Dickinson advised that there are currently some dollars available that they would not need to
27 bond. He explained that when they are interested they would be able to bond. He thought that they
28 would find willing sellers.
29
30 Councilmember Knight advised that he is getting questions from the public on the status of the open
31 space.
32
33 Commissioner Kovich explained that they are setting the ground work for future Commissions to
34 use. He stated that the open house is going to be a good opportunity to show the public what they
35 have been working on and what is planned.
36
37 Councilmember Jacobson thought that someone from that Commission could write something up for
38 the next newsletter.
39
040 Councilmember Trude questioned if they should have another corridor that would stretch from the
~1 yellow line and incorporate the wooded area.
42
43 Commissioner Deuschle advised that the corridors do not follow any property lines.
44
0 Special Andover City Council Workshop Meeting
Minutes-June 24,2008
Page 5
1 Mr. Dickinson commented that the identification of the corridors is more for the grant purposes and
2 explained that the referendum states that the land just has to be within the City limits.
3
4 Councilmember Knight questioned if any work had been done on legacy or memorial pieces.
5
6 Commissioner Kovich advised that the Conservation District has had two pieces that had been
7 donated recently through conservation easements. He stated that they had not yet had that happen in
8 Andover but if land were donated they would place a memorial sign on the land.
9
10 Councilmember Jacobson questioned if the open house would be announced in the newsletter.
11
12 Commissioner DeuscWe stated that they had missed the deadline for the next newsletter and
13 explained that is why they are going to have the open house in September, so that they would be able
14 to get something in the next newsletter before the event. He stated that the landowners that they are .
15 most interested in would receive a direct mailing from the City. He advised that they would also
16 have some outside experts at the event, such as a representative from Minnesota Land Trust.
17
18 Councilmember Knight thought that they could also do a spot on QCTV for the event.
019 Mayor Gamache commented that it would be a good opportunity to educate the public.
20
21
22 Councilmember Trude questioned if the next step would be to adopt this.
23
24 Mr. Bednarz advised that it would become part of the comprehensive plan, as that is the most public
25 document in the City. He advised that this would also give them the opportunity to work with the
26 DNR to update their corridors and with the ability to gain grant money.
27
28 Councilmember Trude questioned how something could be in the corridor if all the natural areas had
29 been destroyed.
30
31 Mr. Bednarz explained that when they are finished with the sod farm it would only take about two
32 years to return to a natural state. He advised that just because something is in the corridor does not
33 mean that they would have to buy it.
34
35 Commissioner DeuscWe explained that the purpose of the corridor is to identify the natural areas and
36 to show the connectivity.
37
38 Councilmember Orttel questioned what notice would need to be given for this.
39
O:~ Mr. Bednarz advised that they would have the open house and the adoption of the map would go
along with the comprehensive plan.
42
43 Mayor Gamache thought that it would be beneficial for them to have aerial maps of the city at the
44 open house. He thought that the Commission did a great job and that the open house would be a
0 Special Andover City Council Workshop Meeting
Minutes - June 24, 2008
Page 6
1 good idea.
2
3 Councilmember Trude questioned if this could change with public input.
4
5 Commissioner Deuschle advised that they have a professional botanist researching this topic now
6 and that is the input they would be sharing at the open house.
7
8 Councilmember Knight congratulated the Commission on their hard work.
9
10 Commissioner Deuschle thanked Mr. Bednarz for all the help he has given to the Commission
11 throughout this process.
12
13 Mayor Gamache commented that Mr. Bednarz had been a big help on this project since the inception
14 of the open space referendum.
15
16 Mr. Bednarz confirmed that they then have a green light to use this map as a working document. He
17 reported that the open house for the public would be held in mid-September.
18
019 Mayor Gamache directed the meeting to a bus at 6:45 p.m. so the Council could go on a community
20 tour.
21
22 COMMUNITY TOUR
23
24 Council and staff went on a bus tour of the City to see how some projects are moving along and get a
25 fell for what could have been changed or needs to be changed to acheive the outcomes the council
26 desires. The following are the various stops on the tour: Potential Open Space Preservation Area
27 East of Hanson Boulevard, Country Oaks West, Millers Woods, Hickory Meadows, Bunker Lake
28 boulevard railroad crossing, Andover Station North, Andover Station South, Crosstwon
29 Redevelopment Area, North Glen Mill and Overlay project, Fox Cove Sketch Plan area, Woodland
30 Creek Golf Course, code enforcement problem property, Rural Reserve Area, Hughes Industrial
31 Park, Cardinal Ridge/W oodland Crossing/Shaws Glen, and Woodland Estates farm road area.
32
33 2009 - 2013 CIP DEVELOPMENT PROGRESS REPORT
34
35 Staff presented a progress report on the 2009-2013 Capital Improvement Plan to the Council. Mr.
36 Dickinson stated that staff is focusing on equipment items for the CIP. Staffhas also updated various
37 projects identified in the CIP. Throughout the summer it is anticipated that a significant amount of
38 time will be spend on evaluating water/sewer infrastructure, transportation improvements, building
39 maintenance, equipment and park and recreation needs. Each of these items will be supported by
040 detailed cash flow analysis of funding sources and presented to the Council for a detailed review at
41 future workshops.
42
43 Mr. Dickinson indicated that Staff is seeking the Councils first blush review of the projects and
44 equipment proposed and additional Council direction on whether or not the Council's priorities are
0 Special Andover City Council Workshop Meeting
Minutes - June 24, 2008
Page 7
1 being met with the current 2009-2013 CIP work product. Staffwill then take those comments into
2 consideration before the presentation of a "Draft 2009-2013 CIP" in September.
3
4 The Council felt that staff was going in the right direction and stressed that the CIP proposed in
5 September be a document that is usable and fiscally responsible.
6
7 2009 BUDGET DEVELOPMENT PROGRESS REPORT
8
9 Mr. Dickinson stated City Departments are well underway to compiling their proposed 2009 Annual
10 Operating Budgets; the deadline for each department's submission to Finance/Administration is July
11 3, 2008.
12
13 Mr. Dickinson stated the deadline for new staffmg requests is July 3rd also. He is anticipating that
14 requests are forthcoming from the Fire Department and the Community Center. The staffing request
15 for the Fire Department will likely be accompanied by a grant application and the Community Center
16 request will be requested to assist with concessions and program management. A staffmg request for
17 the Community Center will flow through the Community Center Advisory Commission and be
18 dependent on available revenue sources.
019 The Council expressed concern about the Fire Department staffmg requests and wanted staff to
20
21 analyze the future impacts of the staffing costs after the grant dollars encl.
22
23 Mr. Dickinson stated the Comprehensive Annual Financial Report for the year ended December 31,
24 2007 reported that the City did achieve it's 2008 budget goal of establishing the General Fund fund
25 balance for working capital at no less than 35% of planned 2008 General Fund expenditures
26 ($8,885,654). $3,417,244 was available, which equates to a 38.45% fund balance for working
27 capital for the 2008 Budget
28
29 Department Head are working on 2008 revenue and expenditure estimates that will assist in
30 achieving the Council 2009 budget guideline that works toward establishing the General Fund fund
31 balance for working capital at no less than 35% of planned 2009 General Fund expenditures. The
32 estimates are also necessary to preserve the emergency reserve fund balances for core services (snow
33 emergency, facility management, and information technology ).
34
35 Based on reviews to date, there are a number of2008 revenue line items that are forecasted that will
36 significantly not meet their 2008 budget. Most notably: Finance Fees, Planning and Zoning Fees,
37 Engineering Fees, Protective Inspection (Building) and Interest Earnings.
38
39 Based on reviews to date, there are a number of 2008 expenditure line items that are forecasted to
040 significantly exceed their 2008 budget. Most notably: Fuel (gas & diesel), Sign Materials, Crack
41 Fill/Seal Coat Materials, Garbage/Recyc1ing Fees, and Salt/Sand.
42
43 A total salary compensation adjustment package will ultimately be proposed to provide wages that
44 are competitive with other government entities. Human Resources indicates that 2009 wage
0 Special Andover City Council Workshop Meeting
Minutes-June 24,2008
Page 8
1 proposals in other communities for a cost-of-living increase are ranging from 2.5% to 3 .5%. At this
2 point no percentage has been established.
3
4 Council indicated that an increase should be comparable to neighboring cities.
5
6 Mr. Dickinson presented some staffmg cost saving strategies, including the offer of reduced hours to
7 various staff. He felt he would get more participation if the employer contribution on health
8 insurance was not prorated.
9
10 Council indicated they would like, to see more details on this proposal.
11
12 Mr. Dickinson indicated that the 2009 Anoka County Sheriff's contract is currently being negotiated
13 and close to a 10% expenditure increase is expected due to the following: employer PERA
14 contribution increases that start in 2009, a full year of the patrol investigator versus the 2008 mid
15 year implementation, fuel prices, and increased equipment maintenance costs. Mr. Dickinson is
16 recommending a status quo contract relative to services provided by the Sheriff.
17
18 Council direction was to not seek additional services in the 2009 Sheriff contract.
019 COMPREHENSIVE PLAN UPDATE DISCUSSION
20
21
22 Mr. Neumeister reviewed with the Council what has been submitted by other surrounding
23 jurisdictions and the progress staff was making on processing the Comprehensive Plan update.
24
25 The Council expressed concern about Oak Grove's plan that shows they are contemplating a MUSA
26 expansion that would tie into the East Bethel sewer plant that is being planned.
27
28 The Council directed staff to draft a letter to the City of Oak Grove identifying the concerns of the
29 Council. Mr. Nuemeister indicated that a letter would be on the July 1 st Council agenda for the
30 Council to review.
31
32 OTHER BUSINESS ITEMS
33
34 Mr. Dickinson explained to the Council the details of the funding sources discussed at the last
35 Council meeting relative to the land purchase. He was directed to prepare an agenda item for the
36 next Council meeting to approve the funding sources.
37
38 Staff was directed to secure a booth at the Funfest.
39
040 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
41 adjourned at 9:35 p.m.
42
43 Respectfully submitted,
44 Amanda Staple, Recording Secretary
o~
3
4
5
6 REGULAR ANDOVER CITY COUNCIL MEETING - JULY 1,2008
7 MINUTES
8
9
10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, July 1, 2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Don Jacobson, Ken Orttel, Julie Trude
15 Councilmember absent: Mike Knight
16 Also present: City Attorney, Scott Baumgartner
17 City Administrator, Jim Dickinson
18 Community Development Director, Will Neumeister
19 Others
20
21
22 PLEDGE OF ALLEGIANCE
023
24
25 RESIDENT FORUM
26
27 Mr. Kevin McGinn - 13865 Bluebird Street, stated he is before the Council regarding the matter of
28 issuing liquor license extensions to local bars in Andover for the sale of liquor outside of their
29 establishments. He is opposed to this. He wondered if this was for the betterment of the community
30 and what purpose this serves. He stated by allowing this the bar owners will be disrupting the
31 surrounding communities with their outside bar bands, violence will erupt and there will be more
32 intoxicated people on the streets. He wondered what steps have been taken by the City Council to
33 ensure public safety. The Council has a responsibility to the community for the decisions they make
34 and will be held accountable for the decisions. He stated he saw inconsistencies from the Council.
35
36 Mr. McGinn stated by allowing the extensions in his opinion reflects negatively on the City and
37 Council. He thought the Council owed an explanation to the citizens of Andover on why they are
38 allowing bar owners the ability to sell liquor outside of their establishments and disrupt the
39 surrounding communities. He requested from the Council a copy of any notice, permit, liquor
40 extension, any type of documentation that the Council has sent or will be sending to the Sheriff s
41 Office and liquor establishments in regards to any future outdoor events. He also requested an
42 invitation from the Council to attend all workshops that deal with liquor establishments, their
43 permits, license extensions and outdoor events.
044
45 Mr. Dennis Lee - 1293 138th Lane, stated he is puzzled why the Council made a decision to grant
46 outdoor liquor permits to Pov's and Tanners on Bunker Lake Boulevard. They have lived in
47 Andover for over 30 years. He explained that when they moved to Andover there were junk yards
48 along Bunker Lake Boulevard and now there are many residential neighborhoods along there and
0 Regular Andover City Council Meeting
Minutes -July 1,2008
Page 2
1 everyone enjoys the convenient access to shopping. Bunker Lake Boulevard is the main east and
2 west corridor through Andover and development along the street should display the very best
3 Andover has to offer. Granting liquor permits and outdoor concerts in parking lots for several
4 summer weekends is not in keeping with this concept.
5
6 Mr. Lee stated he does not have anything against band concerts, alcohol or responsible drinking but
7 neither the alcohol nor band concerts belong routinely staged in a parking lot along .their main
8 roadway. He stated they are unsightly and the noise is very intrusive. He stated this is about much
9 more than just the noise. This is about the reputation of a community and the type of elements that it
10 attracts. These type of events, or rather seasonal business expansions, lay the groundwork for
11 excessive consumption, altercations and drug dealing.
12
13 Mr. Lee noted he is retired from the Hennepin County Sheriff's Office and has seen the character of
14 neighborhoods and shopping areas change based on perceived impressions. As the business
15 expansion weekends become more frequent they have to ask if they want Bunker Lake Boulevard to
16 be known as the band and booze boulevard. He did not think they should create a problem for the
17 local law enforcement. He stated Pov's has ample room inside for concerts so he did not know why
18 they needed to expand outside and Tanners has a smaller bar area and thought they could expand
019 their building to allow concerts inside rather than outside. A seasonal expansion into the parking lot
20 should not be allowed.
21
22 Mayor Gamache stated they can get Mr. McGinn copies of the notices and anytime they have
23 discussed liquor related items they are always at Council meetings but they will add his address to
24 the list. He noted there are two other events scheduled for Tanners and Pov's has one scheduled. He
25 stated in regards to why Pov's wants to do this in their larger facility is that by opening up the
26 ballfields and putting a band on the fields they can bring more people in. The Sheriff's Office is well
27 aware of any event and they are there to quell any issues. He stated they will ask the Sheriff's Office
28 to give them a report on what happens, if anything, on those nights. He noted the idea is for the
29 businesses to make money and that is their goal. They do not need the City to grant them the request
30 for liquor to have an outdoor event. They could have an outdoor event without liquor.
31
32 Councilmember Trude stated this is a topic that they previously discussed with the bar owners. She
33 stated she is also concerned that this is creating a party atmosphere in their city that is taken
34 advantage of by people that do not live here. She stated the Sheriff's Office has been told they need
35 to enforce the noise ordinance regardless of whether they are allowed to sell alcohol in their parking
36 lots. She was told that evening the people that checked it out did not feel there was a violation of the
37 noise ordinance. She does not know how they should address this because the owners come to them
38 after they booked the bands. She wonders if they should be looking at an outdoor concert permit
39 process. If this is a big money maker for the two establishments it could expand to the other
040 shopping centers in town; whether or not they have an alcohol license. They could have other
41 activities happen and she does not see that as the kind of atmosphere they probably want.
42
43 Councilmember Orttel noted there is no violation of the law and the sound is not as loud as a lawn
44 mower. He stated he was in the area when he received the call from Mr. McGinn and he could not
0 Regular Andover City Council Meeting
Minutes - July 1, 2008
Page 3
1 hear the sound. He does not know what the problem was and did not believe that allowing liquor in
2 the parking lot is going to create drug users to come and use drugs in the parking lot. He thought a
3 good part of the people that are there are from Andover and they are not drawing drug business into
4 Andover by allowing the establishments to sell liquor outdoors. He stated they can have an outdoor
5 band as long as they keep the decibels down and they have done that. He was confused to as what
6 the issue is. Mr. McGinn indicated he is opposed to drinking parties on Bunker Lake Boulevard and
7 to loud music.
8
9 Councilmember Jacobson indicated there are two issues, the sound level of the band and the policy
10 of allowing the liquor extensions for the outside. He stated he drove down to Tanners that evening
11 and he could hardly hear the music a half block away. He could not hear the music until he got to the
12 front where the flap was up on the tent. He stated the decibels were measured that evening and it
13 was not above the standard. Maybe they should look at lowering the limit but they would have to be
14 cautious since that will restrict a lot of things in the City. He stated he can see both sides in regard to
15 the extension ofliquor into the parking lot but as long as it is within the limits and they do not have a
16 lot of problems with the Sheriff's Office. He thought the Council would agree to go along with
17 allowing them some leeway in doing what they are doing and they have to look at it on a case by case
18 basis. They are going to be looking at some of these issues at an upcoming workshop to see if they
019 need to make any changes and any input on a technical basis for the sound would be welcome.
20
21
22 AGENDA APPROVAL
23
24 Add Item 15A, (Consider Time ExtensionlPreliminary Plat/Timber Trails 2nd Addition).
25
26 Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried
27 unanimously.
28
29
30 APPROVAL OF MINUTES
31
32 June 17, 2008, Regular Meeting: Correct as written.
33
34 Councilmember Jacobson stated on page 3, line 39, it talks about the skateboard park and being short
35 $180,000 and he thought they budgeted $100,000 but the project came in at $180,000 so they are
36 short $80,000. They should delete $180,000 and insert $80,000 in the minutes.
37
38 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried
39 unanimously.
040
41
42 CONSENT ITEMS
43
44 Item 2 Approval of Claims
0 Regular Andover City Council Meeting
Minutes - July 1, 2008
Page 4
1 Item 3 Award Quote/08-7/2008 Trail Maintenance
2 Item 4 Approve Resolution/Speed Study/Bunker Lake Boulevard NW Between
3 Crosstown Boulevard NW & Hanson Boulevard NW (See Resolution R051-08)
4 Item 5 Approve Fee Ordinance Update
5 Item 6 Accept Contribution/CenterPoint Energy Partnership Grant/Fire Department (See
6 Resolution R052-08)
7 Item 7 Approve Response Letter/Oak Grove Comprehensive Plan Comments
8 Item 8 Approve Consolidation Administration/City Clerk Departments (See Resolution
9 R053-08)
10 Item 9 Approve Resolution Appointing Data Practices Compliance Official (See
11 Resolution R054-08)
12 Item 10 Acknowledge Resignation of Andy Cross, Associate Planner
13 Item 11 Approve Funding to Complete Lane Purchase
14
15 Motion by Jacobson, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried
16 unanimously.
17
18
019 CONSIDER DECLARING DANGEROUS DOG REQUEST
20
21 City Administrator Dickinson explained that on Saturday, June 14, 2008, a dog left its property and
22 attacked a child causing injury.
23
24 Mr. Dickinson reviewed the incident with the CounciL
25
26 Mr. Mark Berglund, attorney for Mr. and Mrs. KaImes, made a presentation to the Council regarding
27 the incident.
28
29 Councilmember Jacobson asked ifto Mr. Berglund's knowledge this was the first incident with this
30 dog. Mr. Berglund stated the neighbor had other dogs that have bitten people, but as far as he knows
31 . the Kalmes have asked Mr. Purmort to keep this dog off their property. This was the first time they
32 have actually called the police on this dog.
33
34 CouncilmemberJacobson asked if a small child would go into a yard with a dog and get injured by
35 the dog by being jumped on, if so would this still fall under the definition of dangerous dog. Mr.
36 Berglund did not think so but this dog went off the owner's property and went onto his client's
37 property.
38
39 Councilmember Trude stated if the dog is declared as dangerous then it ensures the family that the
040 dog will be in an enclosure and this could not happen again. Mr. Berglund stated that was correct.
41
42 Councilmember Trude stated she does not have a problem with this classification.
43
44 City Attorney Baumgartner noted for the record that Mr. Berglund and he practiced law at Mr.
0 Regular Andover City Council Meeting
Minutes -July 1,2008
Page 5
1 Berglund's father's office but that does not have impact on his response. He stated the question was
2 what if this was not a vicious attack, but a playful attack and unfortunately neither the ordinance nor
3 the State Statute makes that distinction. He thought the main emphasis is whether or not there is a
4 dog that caused substantial bodily harm. He thought that is what was being sought without having to
5 get into a discussion as to whether it was vicious or playful. He stated he could understand the
6 troubling aspect of whether the dog was being vicious or playful but under their ordinance and the
7 State Statute it does not make a difference.
8
9 Councilmember Ortte1 stated before the fact they have an ordinance that tries to encourage people to
10 keep their dogs licensed and kept on their property; after the fact the only option is to find out what
11 can be done so it does not happen again. He stated once harm has been made the ordinance instructs
12 them to act to protect the residents in the city. He would be willing to hear from the owner.
13
14 Mr. Thomas Purmort, 4820 170th Avenue NW, owner of the bulldog, Rudy, explained to the Council
15 what happened and stated his dog should not be declared "dangerous".
16
17 Councilmember Trude wondered if Mr. Purmort had a hardship with putting up an enclosure. Mr.
18 Purmort stated he has owned three dogs and if his dog puts one foot off his property Mr. Kalmes
019 calls the police.
20
21 Mayor Gamache stated unforturlately there has been an injury to a child so it makes it a different
22 case. Councilmember Trude stated when a dog runs off their owner's property and runs at a child it
23 creates fear for them.
24
25 The Council explained to Mr. Purmort what will need to be done if they decide to declare Rudy as a
26 dangerous dog.
27
28 Motion by Jacobson, Seconded by Ortte1, to adopt the attached resolution declaring the American
29 Bulldog a dangerous dog, order the owner to comply with the above requirements and direct either
30 the Administrator or Building Department to meet with the owner of the bulldog to explain what the
31 ordinance requires him to do.
32
33 Mayor Gamache asked what would happen if Mr. Purmort tried to sell or get rid of his dog, will this
34 follow the dog. City Attorney Baumgartner stated he did not know what dog buyers request as far as
35 papers and did not know if there is any designation that actually will get put on the registered papers
36 of the dog. He thought if there was a request Mr. Purmort would have to answer truthfully.
37
38 Councilmember Trude does not think it would be appropriate to put the dog in a home with toddlers.
39
40 Motion carried unanimously. (RES. R055-08)
041
42
43 CONSIDER TIMEEXTENSIONIPRELIMINARYPLATIWlHTEPINEWILDERNESSl161sT &
44 CRANE STREET
(0 Regular Andover City Council Meeting
Minutes -July 1,2008
Page 6
1
2 Community Development Director Neumeister explained the developer is requesting a time
3 extension for the White Pine Wilderness preliminary plat.
4
5 Mr. Neumeister reviewed the staff report with the CounciL
6
7 Councilmember Jacobson noted there was a resolution in the additional information they received
8 which is different from the resolution that was in their packet. He stated the problem with the
9 resolution in the packet is that it only talks about White Pine Wilderness and they really need to
10 designate that it is the second addition. Mr. Neumeister stated the original preliminary plat was
11 called White Pine Wilderness and they have phased it into two plats so he thought it should be left: as
12 written because it applies to the original approval of White Pine Wilderness when it was the entire
13 phase one and phase two.
14
15 Councilmember Trude thought the only thing that will be affected by this will be the development
16 contract and the fees. She noted they do not want to mess with legal wording.
17
18 Motion by Trude, Seconded by Orttel, to approve the attached resolution extending the preliminary
019 plat exemption period by one year, expiring on July 18, 2009 with the following stipulations:
20
21 1. Mr. Emmerich will pay the 2008 park dedication and trail fees instead of the 2007 fees.
22 2. The lots can be [mal platted and developed to the standards that existed when they were
23 approved in 2006. Any changes in buildability requirements that took place between 2006
24 and now would not be applied to the lots in Phase ll. If, however, the applicant requests
25 changes to grading or design elements of the plat, a full staff review will take place and all
26 current buildability requirements will be enforced.
27
28 Motion carried unanimously. (RES. R056-08)
29
30
31 CONSIDER CONDITIONAL USE PERMIT/ALLOW DRIVE THROUGH/1730-139TH LANE
32 NW
33
34 Community Development Director Neumeister stated the applicant is requesting a Conditional
35 Use Permit to construct a drive-through for a new building in Andover Station North. The
36 applicant is working with her design team to make these changes for the commercial site plan
37 submittal.
38
39 Councilmember Trude stated in their EDA meeting they asked that the building be turned so the
40 more attractive side is showing and she wondered if that is what is showing in the drawing they
G41 have. Mr. Neumeister indicated it has.
42
43 Councilmember Jacobson asked how the site triangle looks as exiting. Mr. Neumeister indicated
44 the new drawing allows for more site visibility at the intersection where the car will be exiting.
0 Regular Andover City Council Meeting
Minutes -July 1,2008
Page 7
1 Staff reviewed the new drawing and it is fme.
2
3 Councilmember Jacobson asked if there will be a coffee shop in the building and will they be
4 using the same drive through lane. Ms. Laura Heppner stated they will have a sliding glass door
5 to access the clothing so no one will need to leave the car. She explained how the drive through
6 will work.
7
8 Motion by Jacobson, Seconded by Orttel, to approve the Conditional Use Permit subject to the
9 conditions of the attached resolution, including adjustments to the site plan. Motion carried
10 unanimously. (RES. R057-08)
11
12
13 CONSIDER CONDITIONAL USE PERMIT/ALLOW DRY CLEANING PROCESSING/1730-
14 139TH LANE NW
15
16 Community Development Director Neumeister explained the applicant is requesting a Conditional
17 Use Permit to allow dry cleaning processing within a new building in Andover Station North.
18
019 Mr. Neumeister reviewed the information with the Council.
20
21 Councilmember Trude stated on the drive through there are generally speaker systems and does
22 the noise ordinance cover that or should they have added a condition on their CUP.
23 Councilmember Orttel stated on the close up ones, they do not have to have loud speakers. Mr.
24 Neumeister stated when they are in a residential area they are concerned about loud speakers but
25 he thought this would be covered under the noise ordinance.
26
27 Councilmember Jacobson stated in the resolution he would like to add: "Whereas the daycare
28 center owner has approved this location for a dry cleaning establishment." He thought they
29 should add this because the owner of the daycare needs to approve this before it could go through
30 and should be reflected. Mr. Neumeister stated staff already has it in writing.
31
32 Motion by Jacobson, Seconded by Orttel, to approve the proposed Conditional Use Permit
33 adding the following:
34
35 Whereas the daycare center owner has approved this location for a dry cleaning establishment in
36 writing.
37
38 Motion carried unanimously. (RES. R058-08)
0
0 Regular Andover City Council Meeting
Minutes - July 1, 2008
Page 8
1
2
3 CONSIDER TIME EXTENSIONIPRELIMINARY PLAT/TIMBER TRAILS r ADDITION
4
5 Community Development Director Neumeister stated the Developer is requesting a time extension
6 for the Timber Trails 2nd Preliminary Plat.
7
8 Mr. Neumeister reviewed the information with the CounciL
9
10 Motion by Trude, Seconded by Jacobson, to approve the one year time extension with the
11 following two stipulations:
12
13 1. Peter J esh, on behalf of Summit Development, will pay the 2008 park dedication and trail
14 fees instead of the 2007 fees.
15 2. The lots can be final platted and developed as they were approved in 2007. If, however,
16 the applicant requests changes to grading or design elements of the plat, a full staff review
17 Will take place and all current buildability requirements will be enforced.
18
019 Motion carried unanimously. (RES. R059-08)
20
21
22 SCHEDULE JULY EDA MEETING
23
24 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the July 15,2008 City
25 Council meeting.
26
27 Motion by Jacobson, Seconded by Trude, schedule an EDA meeting on July 15, 2008 at 6:00 p.m.
28 Motion carried unanimously.
29
30
31 SCHEDULE AUGUST WORKSHOP
32
33 The Council is requested to schedule a Special Council Workshop for the month of August for a
34 number of miscellaneous business items.
35
36 Motion by Trude, Seconded by Jacobson, to schedule a Special Council Workshop for August 26,
37 2008 at 6:00 p.m. Motion carried unanimously.
38
39
40 ADMINISTRATOR REPORT
041 City Administrator Dickinson updated the Council on the administration and city department
42
43 activities, CIP Projects, legislative analysis and miscellaneous projects.
44
0 Regular Andover City Council Meeting
Minutes - July 1, 2008
Page 9
1
2 MAYOR/COUNCIL INPUT
3
4 (Grass Issue) - Councilmember Jacobson stated he received a phone call about an issue with
5 grass and her neighbor. Mr. Dickinson assured him that someone from staffwill go out and
6 report back on the situation.
7
8 (Property Acquisition) - Councilmember Jacobson stated they voted on the funding for the
9 property acquisition west of City Hall. He wonders when they were planning on taking that site
10 down. Mr. Dickinson stated they are planning on November 2008.
11
12 (Bunker Lake Boulevard Center Median) - Councilmember Orttel stated they haven't formally
13 decided what they are going to do with the median on Bunker in front of the shopping area and
14 he suggested either yellow daylilies or crown thatch. He thought either would be a good efficient
15 plant to put there. Mr. Dickinsqn stated they are waiting to have an appropriate lane closure so
16 they can get in to do the native grass p1antings.
17
18 (Fun Fest Booth) - Councilmember Jacobson asked if the City is going to have a booth at the Fun
019 Fest this year. Mr. Dickinson stated they will have a booth.
20
21 (Fun Fest Dates) - Mayor Gamache stated the Fun Fest will be July 11 and 12th.
22
23 (Andy Cross Resignation) - Mayor Gamache stated Andy Cross will be leaving Andover for
24 lllinois. He wishes him well and thanked him for all the work he has done for the City.
25
26 (Resident Email) - Mayor Gamache stated he would like staff to call Mr. Slyzuk to find out what
27 is going on in his fields.
28
29 The Council wished everyone a safe and happy 4th of July
30
31
32 Motion by Jacobson, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting
33 adjourned at 8:34 p.m.
34
35 Respectfully submitted,
36
37 Susan Osbeck, Recording Secretary
0
0 Regular Andover City Council Meeting
Minutes -July 1,2008
Page 10
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JULY 1,2008
TABLE OF CONTENTS
PLEDGE OF AI..LEGIANCE ...................................................... ..... ...... ............ ............. ............... 1
RESIDENT FORUM . ................................................................ ....... .................. ........... ............. .... 1
AGENDA APPROV AI.... ....... ..... .................................................... ...... ................ .... ........... ....... .... 3
APPROV AI.. OF MINUTES ................. ........................................ ............ ......... ..... .......... ........,..... 3
CONSENT ITEMS ... ..... ......... ........ ...... .......... ... ......................... .............. ......... ............... ....... .... ... 3
Approval of Claims........................................ .............................................................................. 3
Award Quote/08-7/2008 Trail Maintenance ............................................................................... 4
Resolution R051-08 approving Resolution/Speed Study/Bunker Lake Boulevard NW Between
Crosstown Boulevard NW & Hanson Boulevard NW.......,................................................... 4
Approve Fee Ordinance Update. ....... ............... ......................... ...... ........ ................. ........ ........... 4
Resolution R052-08 accepting Contribution/CenterPoint Energy Partnership GrantfFire
Department.............. ... ..... ...... ............................................ ....... ...... ............ ............. ............... 4
Approve Response Letter/Oak Grove Comprehensive Plan Comments..................................... 4
Approve Consolidation Administration/City Clerk Departments Resolution R053-08 ............. 4
0 Resolution R054-08 approving Resolution Appointing Data Practices Compliance Official.... 4
Acknowledge Resignation of Andy Cross, associate Planner..................................................... 4
Approve Funding to Complete Lane Purchase ........................................................................... 4
CONSIDER DECLARING DANGEROUS DOG REQUEST RESOLUTION R055-08 ............. 4
CONSIDER TIME EXTENSIONIPRELIMINARY PLATIWIllTE PINE WILDERNESS/161 ST
& CRANE STREET RESOLUTION R056-08 ......................................................................... 5
CONSIDER CONDITIONAI.. USE PERMIT/AI..LOW DRIVE THROUGH/1730 - 139TH LANE
NW RESOLUTION R057 -08 ...... ..... .......... ....... ..................... ........ ............. ....... ..... .................. 6
CONSIDER CONDITIONAI.. USE PERMIT/AI..LOW DRY CLEANING PROCESSING/1730-
139TH LANE NW RESOLUTION R058-08 .............................................................................. 7
CONSIDER TIME EXTENSIONIPRELIMINARY PLAT/TIMBER TRAILS 2ND ADDITION
RESOLUTION R059-08 ... .... ....... ................. .... .................................... .................. ............. ........... 8
SCHEDULE JlJL Y EDA MEETING ............................................................................................. 8
SCHEDULE AUGUST WORKSHOP ........................................................................................... 8
ADMINISTRATOR REPORT............ .................................................. ...... ........ ...................... ..... 8
MA YOR/COUNCIl, INPUT ........... .... .............. ....................... ............... .................... ................... 9
Grass Issue. ................................................................................................................................. 9
Property Acquisition................................................................................................................... 9
Bunker Lake Boulevard Center Median ..................................................................................... 9
Fun Fest Booth. . .... ..... ... .................... ............ .......................... ........... ... ..... .... ............. ......... ....... 9
Fun Fest Dates... ........ ...... ....... ................. .............................. ............ .... ............ .... ... ........ ....... .... 9
0 Andy Cross Resignation............. ........... ........................................ ...... ............ ............. ....... ........ 9
Resident Email. ........................................................................................................................... 9
ADJOURNMENT ........ ... ... ........... .... ................. ................................ .... ........ ............ ..... ........... ..... 9
0
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: July 15, 2008
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $112,771.78 on disbursement edit lists #1 - 3 from 07/02/08 to 07/09/08 have been issued and
released.
0 Claims totaling $281,867.83 on disbursement edit list #4 dated 07/16/08 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUIRED
The Andover City Council is requested to approve total claims in the amount of $394,639.61. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
rJ15rL
Lee Brezinka
Attachments: Edit Lists
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c I T Y o F
NDOVE
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
./
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Debt Service Payments
DATE: July 15, 2008
INTRODUCTION
Attached are debt service payments to be wired on July 30, 2008.
DISCUSSION
Debt service payments totaling $1,657,625.20 are due on August 1,2008. These are scheduled
C debt service payments.
BUDGET IMPACT
These are scheduled debt service payments.
ACTION REQUIRED
The Andover City Council is requested to approve total payments in the amount of
$1,657,625.20. Please note that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
)i?5-rL
Lee Brezinka
Attachment
0
CITY OF ANDOVER
Debt Service Payments Due August 1, 2008
0 Principal Interest Total
General Obligation Revenue Bonds
2002 G.O. Water Revenue Bonds $ - $ 190,828.75 $ 190,828.75
2004 EDA Public Facility Lease Revenue Bonds - 475,718.13 475,718.13
2006A EDA Public Facility Lease Rev Refunding Bonds - 212,113.75 212,113.75 escrow
2007 EDA Public Facility Lease Rev Refunding Bonds - 145,991.25 145,991.25 escrow
2007B G.O. Water Revenue Refunding Bonds - 133,073.31 133,073.31 escrow
Improvement Bonds
2005A G.O. Improvement Bonds - 51,247.50 51,247.50
Tax Increment Bonds
2003B Tax Increment Refunding Bonds 230,000.00 8,810.00 238,810.00
2004B Tax Increment Refunding Bonds - 40,550.00 40,550.00
Certificates of Indebtedness
2005B G.O. Equipment Certificate - 1,782.50 1,782.50
2006B G.O. Equipment Certificate - 5,729.38 5,729.38
2007A G.O. Equipment Certificate - 11,600.00 11,600.00
Capital Improvement Bonds
2004A Capital Improvement Bonds - 49,446.25 49,446.25
2005B Capital Improvement Bonds - - -
Permanent Improvement Revolving Bonds
2003A PIR Bonds - 19,802.50 19,802.50
2006A PIR Bonds - 39,960.63 , 39,960.63
dtate Aid Bonds
2001 B State Aid Street Bonds - 40,971.25 40,971.25
$ 230,000.00 $ 1,427,625.20 $ 1,657,625.20
0
(j)
C I T Y o F
NDOVE
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrato
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Consider Approval of Premises PermitIMoose & Co. Grillhouse/Andover
Football Association
DATE: July 15, 2008
INTRODUCTION
The Andover Football Association has submitted a lease for lawful gambling activity.
0 DISCUSSION
The Andover Football Association is proposing to operate a pulltab operation at Moose &
Co. Grillhouse.
The rent to be paid to Moose Co. Grillhouse by Andover Football will be 10% ofthe
gross profits per month.
Attached is a copy of the Lease for Lawful Gambling Activity and a resolution approving
the premises permit.
ACTION REOUIRED
Council is requested to consider approval of the premises permit for the Andover
Football Association to conduct lawful gambling at Moose & Co. Grillhouse for a period
of 2 years.
Respectfully submitted,
(
0 Michelle Hartner
Deputy City Clerk
Attach: Lease for Lawful Gambling Activity
Resolution
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
LAWFUL GAMBLING PREMISES
PERMIT APPLICATION
~New Application 0 Renewal P.O. Box 813, Anoka, MN 55303
Andover Football Association, Inc.
Name ofLicensed Organization and Mailing Address
Moose & Company , Andover, MN 55304
Name and Address of Gambling Establishment
Terry Boo 763.438.2137
Name of Chief Executive Officer Chief Executive Officer Phone Number
14376 Quince St NW, Andover, MN 55304
Address of Chief Executive Officer
a I certify this organization is in full compliance with the provisions of all local and state laws
relating to lawful gambling.
Q I certify this organization has had a principal business or operation within the City of Andover
for a continuous period of at least two years immediately preceding this license request.
Q I understand this organization must maintain a principal business or operation within the City of
Andover for the continuous duration of this gambling license. The physical site for the
0 organization headquarters or the registered business office of the organization is located within
the City and has been located within the City for at least two (2) years immediately preceding the
application for a license. The physical site where the organization regularly holds its meetings
and conducts its activities, other than lawful gambling and fund raising, is in the City and has
been located within the City for at least two (2) years immediately preceding application for a
license.
Q I certify that the organization has at least fifteen (15) members that are residents of the City of
Andover. Such organization must conduct regular meetings at least monthly and each person
must attend not less than fifty percent (50%) of all regularly scheduled meetings and pay dues
annually in order to be considered a member of such organization for qualification under this
ordinance.
Q I understand ten percent (10%) of this organization's net gambling profits must be expended for
lawful purposes within the City of Andover and ninety percent (90%) of this organization's net
gambling profits must be expended for lawful purposes within the City's Trade Area as defined
in Ordinance 258A. This expenditure may include the ten percent (10%) expended within the
City of Andover.
Q I understand this organization will be required to submit to the City Clerk a semi-annual
accounting of gross receipts, expenses, profits, and expenditures of profit.
Q I understand failure to comply with the provisions of any state or local regulation regarding
lawful gambling will constitute grounds for revocation of a premises permit or disapproval of a
0 new or renewal permit. b rJr- PreMdmrt
V7/!,O/ tJ8
· I Date
. I Signature and Title
Minnesota Lawful Gambling 6/07
LG215 Lease for Lawful Gamblin
Page 1 of 2
0 ~applicableitem:
. lease for new application. Submit with new premises permit application.
_2. Renewed lease. Submit with premises permit renewal.
_3. New owner. Effective date -1_'_ Submit new or amended lease within 10 days after new lessor assumes ownership.
_4. Amended lease
· Check the change(s} in the lease: _Rent _Premises name _Booth/bar _Activity change _Other
· Date that changes will be effective ----1-1_
· Both parties must initial and date all changes.
· Submit changes at least 10 days before the effective date of the change.
Organization name License number Daytime
phone
JOI/(..(' ro fh~ll A-s.s'O e,i 4. h~~ ~"I1fo/
'" ()
Name of leased premises Street address State Zip
Daytime phone
$ .; . . h;/; . o"L &. /7 MN
5~-6
-..-
Name of legal owner of premises
/J , -
'/< ?J'
Name of less (If same as legal
owner, write in .SAME")
S .rf-
Check <,,) all activities that will be conducted
~II-tabs _Pull-tabs with dispensing device .KTipboardS _Paddlewheel _Paddlewheel with table _Bingo _Bar bingo
Pull-tab, Tipboard, and Paddlewheel Rent (No lease required for raffles.)
Booth operation - sales of gambling equipment by an employee Bar operation - sales of gambling equipment within a leased
(or volunteer) of a licensed organization within a separate endosure premises by an employee of the lessor from a common area where
that is distinct from areas where food and beverages are sold. food and beverages are also sold.
r----------------------------------,
0 Does your organization OR any other o~on conduct gambling
from a booth operation at this location? Yes No
L_________________ _ ___~_________~
If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits are
based on the following combinations of operation: based on the following combinations of operation:
- Booth operation - Bar operation
- Booth operation and pull-tab dispensing device - Bar operation with pUll-tab dispensing device
- Booth operation and bar operation - Pull-tab dispensing device only
- Booth operation, bar operation, and pull-tab dispensing device
The maximum rent allowed may not exceed $1,750 in total The maximum rent allowed may not exceed $2,500 in total
per month for all organiZations at this premises. per month for all organizations at this premises.
COMPU:TEONEOPI1ON: COMPlETE ONE OPllON:
Option A: 0 to 10% of the gross profits per month. Option A: 0 to 20% of the gross profits per month.
Percentage to be paid % Percentage to be paid %
Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0
$400 per month may be paid. Amountto be paid $ to $200 per month may be paid. Amount to be paid $
Option C: $0 to $400 per mo~o~e first $4,000 of gross Option C: $0 to $200 per month on the first $1,000 of gross
profit. Amount to be paid $ ~ . profits. Amount to be paid $
Plus, 0% to 10% of the gross profits may be paid per Mth on Plus, 0% to 20% of the gross profits may be paid per month on
gross profits over $4,000. Percentage to be paid % gross profits over $1,000. Percentage to be paid %
Bingo Rent Bar Bingo Rent
Option D: 0 to 10% of the gross profits per month from all lawful _ Option F: No rent may be paid for bingo
gambling activities held during bingo occasions, exduding bar bingo.
Percentage to be paid % conducted in a bar.
Option E: A rate based on a cost per square foot, not to exceed New Bingo Activity
110% of a comparable cost per square foot for leased space, as
0 approved by the director of the Gambling Control Board. No rent may be For any new bingo activity not previously
paid for bar bingo. Rate to be paid $ per square foot.
The lessor must attach documentation, verified by the organization, to induded in a Premises Permit Application,
confirm the comparable rate and all applicable costs to be paid by the attach a separate sheet of paper listing the
organization to the lessor. days and hours that bingo will be conducted.
. 6/07
LG215 Leas for Lawful Gambling Activity Page 2 of 2
Lease Tenn Other Prohibitions
O The term of this lease agreement Will be concurrent with the · The lessor Will not impose restrictions on the organization with respect
premises permit issued by the Gambling Control Board (Board). to providers (distributors) of gambling-related equipment and services
or in the use of net profits for lawful purposes.
Management of G~mbling Prohib~ed . The lessor, any person residing in the same household as the lessor,
The owner of the premIses or th: lessor WIll not manage the the lessor's immediate family, and any agents or employees of the
conduct of gambling at the preml5eS. lessor will not require the organization to perform any action that
.. . . . would violate statute or rule. The lessor must not modify or terminate
Participation as PI~yers. Prohibited this lease in whole or In part due to the lessor's violation of this
The I~r, the lessor's Immecllate ~mlly, and ~~y agents or provision. If there is a dispute as to whether a violation occurred, the
~ambllng employees of the I~r will not pa~C1pate as players lease will remain in effect pending a final determination by the
In the conduct of lawful gambling on the premIses. Compliance Review Group (eRG) of the Gambling Control Board. The
lessor agrees to arbitration when a violation of this provision is
Illegal Gambling alleged. The arbitrator shall be the CRG.
· The lessor is aware of the prohibition against illegal gambling
in Minnesota Statutes 609.75, and the penalties for Illegal ..
gambling violations in Minnesota Rules 7865.0220, Subpart 3. Access to permitted premises f
The Board and its agents, the commissioners 0 revenue and public
In addition, the Board may authorize the organization to safety an~ their ag:nts, and law enforcem~nt per:onnel have access to
withhold rent for a period of up to 90 days if the Board the permitted premises ~t a.ny reasonable time dunng ~e busln~ hours
determines that illegal gambling occurred on the premises and of ~e lesso~ The organization has access to the permitted premISes
that the lessor or its employees partidpated in the illegal dunng any ti!"le reasonable ~nd when necessary for the conduct of
gambling or knew of the gambling and did not take prompt lawful gambling on the premises.
action to stop the gambling. Continued tenancy of the
organization is authorized without payment of rent during the Lessor re<lOrds. . .
time period determined by the Board for violations of this The I~~ must mamtaln a record of all. money receIVed from ~e
provision as authorized by MinneSota Statutes 349 18 orgamzation, and make the record avaIlable to the Board and its agents,
SubdMsi~n 1( a). '! and the commissioners of revenue and public safety and their agents
upon demand. The record must be maintained for 3-1/2 years.
· To the best of the lessor's knowledge, the lessor affirms that
any and all games or devices located on the premises are not Rent all-indusive
being .used! and are ~o~ .capable.of being used, i~ a f!1anner Amounts paid as rent by the organization to the lessor are all-inclusive.
th~t Violates the prohibitions against Illegal gambling m No other services or expenses provided or contracted by the lessor may
O Minnesota Statutes 609.75. be paid by the organization, induding but not limited to trash removal,
· Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an janitorial and deaning services! snow removal! lawn services! electricity,
organization must continue making rent payments under heat, security, security monitoring, storage, other utilities or services,
the terms of this lease, If the organization or its agents are and in the case of bar operations, cash shortages.
found to be solely responsible for any illegal gambling,
conducted at this site, that is prohibited by Minnesota Rules Any other expenditures made by an organization that is related to a
7861.0260, SUbpart 1, item H or Minnesota Statutes 609.75, leased premises must be approved by the director of the Gambling
unless the organization's agents responsible for the illegal Control Board. Rent payments may not be made to an individual.
gambling activity are also agents or employees of the lessor.
. The lessor must not modify or terminate the lease in whole or Changes!n lease. " .
in part because the organization reported, to a state or local If.the I~ IS amended With no change In ownership, the organization
law enforcement authority or the Board, the conduct of illegal will s~bmit the amended lease to the Boar:' at least 1~ days before the
gambling activity at this site in which the organization did not eff~e ~ate ?f the change. If a change In ownership o~c~rs, the
partidpate. organization Will submit an amended lease ~ the Board withm 10 days
after the new lessor has assumed ownership.
Acknowledgment of Lease Terms I affirm that this lease is the total and only agreement between the lessor and the
organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of
the director of the Gambling Control Board.
Other terms
Date
6 ~b ;,?
o Questions? Contact the Licensing Section, Gambling Control Board! at 651-639-4000. This publication will be made available in
alternative format (i.e. large print, Braille) upon request. The information requested on this form will become public information when
received by the Board, and used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities.
0
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION APPROVING A PREMISES PERMIT FOR THE ANDOVER
FOOTBALL ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT MOOSE &
CO. GRILLHOUSE, 13797 JAY STREET NW, ANDOVER, MINNESOTA.
WHEREAS, the Andover Football Association has submitted an application to
the City of Andover for a premises permit to operate lawful gambling at Moose & Co.
Grillhouse, 13797 Jay Street NW, Andover, Minnesota; and
WHEREAS, per Minnesota Gambling Control requirements, a resolution must be
adopted by the City Council approving said permit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that a premises permit for lawful gambling conducted by the Andover Football
0 Association is hereby approved.
Adopted by the City Council of the City of Andover this _ day of .2008.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Captain Tom Wells - Anoka County Sheri s Office
SUBJECT: Receive Anoka County Sheriff s Department Monthly Report - Sheriff
DATE: July 15, 2008
0 -INTRODUCTION
Captain Tom Wells from the Anoka County Sheriff's Office will be present to provide the
Council and the citizens of Andover with an update on law enforcement activities within the
City.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Captain Tom Wells
Anoka County Sheriff's Office
0
~
C I T Y 0 F
NDOVE
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Discuss Authorizing Staffto Negotiate Bond Sale
DATE: July 15, 2008
INTRODUCTION
The Andover City Council is requested to call for the sale of approximately $650,000 General Obligation
Equipment Certificates to provide financing for the equipment purchases contemplated through the 2008
City of Andover annual budget process.
DISCUSSION
The Andover City Council approved the reimbursement resolution at the December 4, 2007 council
o meeting and adopted the 2008 Budget and Levy certification at the December 18, 2007 Council meeting
which included an annual debt levy of $165,000 for General Obligation Equipment Certificates for
primarily Public Safety and Public Works purchases (a listing of equipment is attached).
The Finance Department's intent is to do a private placement of these bonds with a local bank to save
substantial issuance costs ($12,500 est.), and will utilize our bond counsel (Briggs & Morgan) to assist
with legal issues. Finance would like to start the negotiations with an anticipated award date of August
19,2008.
BUDGET IMPACT
The issuance of bonds will provide for 2008 equipment purchases contemplated in the 2008-2012 Capital
hnprovement Plan, and 2008 Budget.
ACTION REQUIRED
The City Council is requested to authorize the negotiation of the sale of bonds with a local bank.
Respectfully submitted,
~?J~
Lee Brezinka
o Attachments: 2008 Equipment Bond Purchases
City of Andover
0 2008 Equipment Bond Purchases
Phone System $ 80,000 Facility Mgmt
Truck-Mounted Attenuator 25,000 Streets
Replacement - Fire Tanker #31 295,000 Fire
Replacement - Hot Asphalt Bot 40,000 Streets
Replacement - Sign Truck #410 85,000 Signs
Extent Frame on #196 wi Add'l Attachments 75,000 Streets
Replacement - Utility Box on Sign Truck 20,000 Parks
$ 620,000
0
0
(J)
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss Funding Options to Complete Andover Station North Building
DATE: July 15,2008
INTRODUCTION
City Administration is seeking Council direction on how to fund the completion of the pavilion building at
Andover Station North Ball Fields.
DISCUSSION
At the time of the writing of this staff report, staff is still in the process of working with the Andover Baseball
Association to determine at a minimum what needs to be completed, who will complete the work and at what
cost. The Andover Baseball Association Board will be meeting on Monday, July 14 to discuss the building
project. Staff will provide more details on this project at the meeting. Currently, $174,000 of the $178,000
0 budget for this project has been spent. Additionally, the following items are in the process or completed that I
know of:
Amount
Outstanding Comments
Heating & Air $ 21,390 completed but not paid
Electrical 14,000 50% complete
Bathrooms ?
Flooring ?
Concession Area ?
Insulation of block walls ?
Security System ?
Add'l Doors ?
Utility Hookups ?
Complete Site work ? City staff completing
ACTION REQUESTED
The Andover City Council is requested to provide direction on how to proceed, at a minimum, to secure the
facility before winter and to assure that equipment installed works while still under warranty.
~
0 C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304
MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrato
Will Neumeister, Community Develo
FROM: Andy Cross, Associate Planner APe
SUBJECT: Approve Bid for Purchase, Moving, & Site Clean Up of Vacant House / 14905
Crosstown Blvd NW - Planning
DATE: July 15,2008
DISCUSSION
0 Monday, July 14th was the deadline for submitting sealed bids to buy and move the vacant house
at 14905 Crosstown Blvd, and to fill in the empty foundation. The bids will be opened and the
bid results will be presented as an addendum to this report on Tuesday evening.
ACTION REQUESTED
The City Council is asked to approve the bid for moving the house and remediating the site.
Respectfully submitted,
4~
Andy Cross
Associate Planner
Attachments
Location Map
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report - Administration
DATE: July 15, 2008
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
0 2. Update on Development Activities
3. Meeting Reminders
4. Miscellaneous Activities
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
0
.
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Items for July 15, 2008 City Council Meeting
DATE: July 15,2008
The City Council is requested to receive the following supplemental information.
Consent Items
Item #2. Approve Payment of Claims (Supplemental) - Finance
Discussion Items
Item #8. Approve Bid for Purchase, Moving, & Site Clean Up of Vacant House/14905 Crosstown
Blvd (Supplemental) - Planning
Add-On Item. Consider Community Outreach Event - Freedom Christian Center (Supplemental) -
Administration
~
C I T Y o F (lJ
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Supplemental - Payment of Claims
DATE: July 15,2008
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $65,018.92 on disbursement edit list #5 dated 07/16/08 will be issued and released upon
approval.
BUDGET lMP ACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUIRED
The Andover City Council is requested to approve total claims in the amount of $65,018.92. Please note that
Council Meeting minutes will be used as documented approval.
Respectfully submitted,
>J?J~
Lee Brezinka
Attachments: Edit Lists
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C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members ~-/ --'>
CC: Jim Dickinson, City Administrator ".
FROM: Will Neumeister, Community Development Director w4-
SUBJECT: Approve Bid for Purchase, Moving & Site Clean Up of Vacant House/14905
Crosstown Blvd. (Supplemental)
DATE: July 15,2008
INTRODUCTION
On July 14,2008 the City's Pubic Works Director opened the two bids that were received. They are
attached for your review.
The fIrst bid opened was from Ken Orttel and his bid was to pay the City $5,060 to move the house
and complete the work listed in the bid fonn. However, the bid contained a condition that indicated
it was subject to the City of Andover approval of placing the home at 14355 Crosstown Blvd.
The second bid opened was from Prodger House Movers, Inc. and their bid was to charge the City
$3,710 to move the house and complete the work in the bid fonn.
DISCUSSION
To consider the fIrst bid, the City would need to approve of a Conditional Use Permit (CUP) to
allow that to happen. The bid process would need to be tabled until that could be done and it and
would require a public hearing at the Planning Commission and then approval by the City Council
(to be able to act on this bid). If the Council wants to consider the bid, then they should table the
item until the Bidder has processed the proper application materials and obtained the Council's
approval on the housemoving CUP. The bid process allows the bids be held for up to 60 days
before acting on them, thus giving the bidder enough time to process his request for a CUP. This
would push out the actual moving date slightly, but certainly before freeze up.
ACTION REQUESTED
The City Council is asked to review the two bids and decide which one they would entertain.
Respectfully submi~
Will Neumeister
Attachments:
Advertisement
Two Bids Received
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
ADVERTISEMENT FOR BIDS
HOUSE MOVING & SITE CLEAN UP
14905 CROSSTOWN BLVD
ANDOVER, MINNESOTA
NOTICE TO BIDDERS - Notice is hereby given that at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, Minnesota, the Associate Planner of Andover will
receive bids until 11 :00 AM, July 14, 2008 in the presence of the Deputy City Clerk for
furnishing of all labor and materials to perform and complete repair service in accordance
with the plans and specifications on file in the office of the Associate Planner.
Bids must be submitted on the proposal form provided and in accordance with documents
as prepared by the Associate Planner, which are on file and may be seen at this office at
1685 Crosstown Boulevard NW, Andover, Minnesota 55304. Bidders desiring a bid
package for the purpose of submitting a bid may secure them from the City of Andover
Planning Department.
No bids may be withdrawn for a period of thirty (30) days after opening of bids. The City
Council reserves the right to reject any and/or all bids and to waive informalities and award
the bid in the best interest of the City. Award of the bid will be considered at the City
Council meeting on July 15, 2008.
Publication Dates: 6/20/08 & 6/27/08 (Anoka Union)
G:\STAFF\ACross\2008\Misc Projects\House Moving Project\Bid Process Docs\14905 Crosstown Blvd Ad for Bid.DOC
87/aa/2ees e~;e5 7637558923 Crl'{ OF ANDOVER PAGE 61/09
.
Bid Form
For:
Vacant House Purchase, Moving,
& Site Clean Up
14905 Crosstown Boulevard NW
Andover, Minnesota
r
City of Andover
June/July. 2008
Ameriguard Agency, hlC.
Ken Ornel CPCU~CLU, ChFC
1557 Coon Rapids Blvd. Suite 203
Coon Rapids, MN 55433
(763) 767-0522 Fax (763) 767-0530
July 11, 2008
City of Andover
Attn: Andy Cross
Andy~
IncLuded here is a bid for the house project at 14905 Crosstown Blvd. The bid for the house is
$10,050 and the cost of site remedy is $4990 :for a net bid of $5060 cash to be paid to the City.
The bid is conditioned on getting City approval for relocation to a buildable lot I have at 14355
Crosstown Blvd.
I have spoken with the County and their penn it is basically a formality for the use of their
roadway. The proposed moving route does not use any City streets. I spoke informally with Herb
a while ago and he felt the building met building code standards for placement in the City. I have
pre-approval for the bond that the City will require. The City does require a special use peonit
for relocating the building and that is the only open item that makes the bid conditional.
If it is determined by the City that they do no1 want to accept a conditional bid I will accept that.
1 win not be involved a.,<;: a City Council member in anything related to this matter as long as 1 am
a potential participant in the project.
87/08/26ee 69~e5 7631558923 CITY OF ANDOVER PAGE 02/09
BID FORM .
July 14, 2008 at 11:00 AM
June 20, 2008
Honorable Mayor and Members of the City Council
City of A1ldovcr
16&5 Crosstown Boo levaro NW
Andover. Minnesota 55304
SUBJECT:
14905 Cl.'Osstown Boulevard NW
City of Andover, Minnc.'lOta
Gentlemen,
We are acccpt1ng bids for the purchase and removal of the vacant hotJse at 14905 CI'OS!Jt()Wn Boulevard
NW, arid al30 for the clean up of the si1e following removal. The City will cap the private well and
retnove the septio systOm, but co&tS fOl' bac.tdUling tho basement and foundation should represent a
portion of your bid for this project,
HOUSE REMOVAL & SITE CLEAN UP AT 14905 CROSSTOWN BLVD
ITEM
No. DESCRIF110N
1 Purchase and remove existin house
2 Remove and dis ose of existin foundation v
Backfill existing foundation to a safe condition
1. 4:1 Side Slopes
3 2. Utilize backfill mat.nll on sitt If
4
5.
S
~
fJ.1looln...- 450 Ii?D~ k.B 1:
The property lit 14905 Crosstown Boulevard is to be vacated and annexed to the adjacent City 'Park. The
existing house, garage, and deck must be removed. The foundation needs to be CXQavated. and bac;;ktil1ed.
All materials must be removed from the property and disposed of properly. No additional reatomion
work III required (trees. landscaping, em). The City wlJI cap the private welt and re.m.ove the septie syswm
at our own expense. Bidder must acquire all state, county. and city permits for movins the il:ru~ture. A
Hazardous Materials sorvey has been completed on 1he iJiopelty and will be made available.
s.J,~S-LL TO c..\\y of. A~h::U~~ o..~ua..l
T f) pIA e.:b "T/..uL..- ~O""wC1. 17 KC I t..{'3 5!> ~0Cl.!l0
l?tub.
137/08/20138 09:05 753'7558923 CITY CF ANDOVER PAGE 63/139
The project shall be completed by Septembor 8, 2008. The contractor shal1 be ticensed by the City, and it
is understood that it 15 the contTaotor' 5 responsibility to fully txtWinlil the s.itE prior to submi1.ti:ng a bid.
Th" undorsigned bidder also agrees to enter tnto a oontnlct with the City within ten (10) days after the
City' III aooeptance of this Prop.osal or any .section or sections ther$Of, and further agrees to oomplste the
entire work covered in the contract award within the time period designated by the City.
If! submitting this bid, it is U1'Iderstocd that the City re!lerve5 all rights to rejeot any and all bids, and it is
understood that this bid may not ~ withdrawn wi1hin a period of sixty (60) days after tbe scheduled time
for the receipt ofhids.
By~ ~
Address:
Pbone:
(Bids doe by 11:00 AM July 14, 2008 - Submit to Andy CI'O!S at Andover City BaD, 168~
CrtJsstown Blvd, Ando-vcr, MN 55304)
Jul 13 08 08:58p Chris Prodger 7634448851 p.2
06./30/2688 15:17 7637558923 CITY Ufo AN1J~ r'''l1X. tI.;)(~CI
-
BID FORM
July 14,2008 at 11:00 AM
June 20~ ZOOS
Honorable Mayor and Members of the C~ Counci I
City of Andover
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
SUBJECT:
14905 Crosstown Boulevard NW
City of Andover, Minnc.'lOta
Gentlemen,
We arc: accepting bids for the pllrchase and remova.l of tI1e vacant hou se a.t 14905 Crosstown Boulevard
NW, and a1110 for the cleM up of the site following removal The City will cap the private well and
remove tlte septic system~ but costll forbnclcfilling the basementand fOlmdation should represent a
portion ('If you\' bid f"Or this project.
HOUSE REMOVAL & SITE CLEAN UP AT 14905 CROSSTOWN BLVD
ITEM
No. DESCRIPTION
1 Purchase and remove existing hOuse + \ I bOD .,{>
2 Remcve and disoose of existina foundation - CJ.../ fX) <<2.
Backfill existing foundation to a safe condition .
1. 4: 1 Side Slopes b f!lO ~
3 2. Utilize backfill material on site -
eto
4 Remove and Dro~y dispose of debris and junk inside garaae -- 600 --
5 Demolish and oroDerlv dispose of existing detached garage - J 0 J () !2.!!..
6 Remove existina deck from prooertv -; l-J/U) ~
LUMP SUM TOTAL: I $ ,1..7 \0 ~
Proiect DuelinoD
The property at 14905 Crosstown Boulevard is to be Wtcated and annexed to the adjacent City Park. The
c~i:;ting house, garage, and deck must be r~mo,,-ed. The foundation n.eeds to be ex;c.avated and baclditled.
A 11 materials tmlst be remo\'ed from the property and disposed of pro])erly. No additional restoraticm
work is required (tree.'1,lal1dscaping, etc). The City win cap the private well and remove the septjc systextl
at our own expense. Bidder must acquire all state, county, and city permits f()t' moving the structure. A
Bs;r.ardom; MatermlSl survey has been completed 011 tile property and wiU be made a.vailable.
Jul 13 08 08:58p Chris Prodger 7634448851 p.3
eS/30/2El0S 15: 17 7637558923 CITY OF ANDO\lEfol! 1"'~Ul:. 0'+1 L 0
The project shaH be completed by September 8, 2008. TIle contractor shall be licensed by the City, and it
is understood tbat it is the contractor's responsibility to fully examine the site prior to !lubmitti.ns a bid.
The tmdersigned bidoet' also agrees to enter into aCQntract with the Citywitmn tel). (1.0) days after the
City's acceptance of this Proposal or any ~ection OJ' sections thereof, and further agrees to complete: the
entire work covered in the contract a.~. within tbe time peri,od designated by the City.
111 submitting this bid. it is understood that the City TCSe{V0S all rights to reject any and all bids1 and ~t is
understood that this bid may not be withdrawn within a period of sixty (60) days aftcrthe scheduled time
for the receipt of bids. PQO~ 1f(ft.c..&~(!)c;-er5 I.nC-
(Individual; Partnership; Corporation)'; .
By: (2),)"'i<'$ P<l~ J.)F
Address: .;2 7 ~ 1 Pc/J ~ C4--c.. ~7.
~ J ...MnS50 7Cf
Phone: 763 - ~J.fJ.f- N8~B
(Bids due by 11 :00 AM .July 14. ..z008 - Submit to Audy Cros$ at Andover City Han, 1685
Cros!'ltown Blvd, Andover, MN 55304)
:)
_.... _.---~ . -- ._......_-_..._~.__. _..._-_._.~
<ANDbVE*
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TABULATION OF BIDS
CITY OF ANDOVER
PROJECT: 14905 Crosstown Blvd. NW / Vacant House Purchase.
Movina & Site Clean UP
BIDS OPEN: Julv 14. 2008/11:00 AM
'~V\ Ov-+-\-e- \ /' t-l!'1} ....~ S-O bOo 00
Vroc!. e./ fIo1.A.seJM~S ./ AlA- -f:37/0. aD
.The.
H:\Engineering\City Projects\14905 Crosstown Blvd bid tab. DOC
@o~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Consider Community Outreach Event - Freedom Christian Center
DATE: July 15, 2008
INTRODUCTION
City Administration is seeking Council direction on a request from the Freedom Christian Center
to utilize the Andover City Center grounds for a one day community outreach event.
DISCUSSION
The Freedom Christian Center currently reserves the use of City Hall on Sundays for their regular
meetings. They have requested use of the City Center grounds to do a one day event as described
on the attached letter.
ACTION REQUESTED
The Andover City Council is requested to discuss the attached request and provide direction on
how to proceed.
-
Attachment
7-1-2008
To: Andover City Council Members
From: Freedom Christian Center
Dear Andover City Council Members,
First, on Behalf of all the members of Freedom Christian Center, I would like to make known our great appreciation of the
current use of the city hall for our meetings until we can move into a permanent location.
The following proposal is a plan that we believe would bless the community while at the same time make our presence known
to a greater number of people, helping us to grow as a congregation.
Our plan is to do a one day community outreach event. The event would be on a Sunday afternoon (August 24th) and would
include the following elements:
1. Free food (Hotdogs, chips, lemonade)
2. Free activities for children (i.e. inflatable jumper, etc)
3. Free Car Wash
4. Free Car Show
5. Free live Music
The event would begin on Sunday afternoon (August 24th) at 1:00 PM and continue until 8:00 PM that evening.
What we would provide:
Freedom Christian Center will provide all necessary food items, tables, canopies, rentals, advertising, insurance and logistics to
make this a safe, fun, and quality event.
What we would need:
1. Permission for use of City Center Grounds
2. Access to water outdoors
3. Permit if necessary to have live music outdoors.
4. Permit if necessary to serve food.
Notes:
Although the event itself is only on Sunday, we may need permission to do some of the setup on the grounds on Saturday,
August 23rd. All teardown would be completed Sunday evening on Aug 24th.
Freedom Christian Center carries a 1 million dollar liability policy that covers us wherever we have an event.
The parking lot would likely suffice for most of the events, but with permission we would like to be able to set up a canopy for
the music area on the lawn on the south side.
There will be no alcohol involved. live music will be provided by our worship team as well as several other Christian artists or
worship teams.
Please feel free to contact me with any questions you may have regarding this proposal and event as I will be the main contact
and responsible party.
Thank You!
P..w'P ~ Vlcuk ~ 1/7 /O~
Freedom Christian Center
612-670-6984
mreid777@hotmail.com
,~
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MJJ
JJ{} i
....... .A ~ CITY OF ANDOVER
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2008 Monthlv Buildin2 Report
I
I
TO: Mayor and City Council
FROM: Don Olson
JUNE
BUILDING PERMITS PermitIPlan Tax Total
Valuation
4 Residential $ 12,269.08 $ 509.00 $
12,778.08 $ 1,018,000.00
Single Family 4 12,269.08 509.00
12,778.08 1,018,000.00
Septic
-
Townhome
-
4 Additions 2,500.41 53.45
2,553.86 106,900.00
5 Garages 2,958.86 60.30
3,019.16 120,600.00
3 Basement Finishes 300.00 1.50
301.50
2 Commercial Building 74,996.63 1,967.50
76,964.13 13,430,205.00
Pole Bldgs/Bams -
Sheds I -
3 Swimming Pools 341.70 8.55
350.25 17,100.00
I Chimney/StovelFireplace 50.00 0.50
50.50
8 Structural Changes 644.59 10.02
654.61 19,137.19
6 Porches 1,932.96 32.96
1,965.92 65,918.00
18 Decks 1,721.10 24.43
1,745.53 48,860.00
Gazebos
-
I ;Repair Fire Damage 1,133.75 62.50
1,196.25 125,000.00
169 Re-Roof 12,750.00 84.50
12,834.50
55 Siding 4,125.00 27.50
4,152.50
4 Other 736.53 14.60
751.13 28,700.00
5 Commercial Plumbing 2,967.75 66.00
3,033.75 132,000.00
4 Commercial Heating 3,814.48 1I2.71
3,927.19 225,424.00
..Commercial Fire Sprinkler
-
2 Commercial Utilities 3,079.89 1I1.50
3,191.39 223,000.00
4 Commercial Grading 3,749.62 1I7.95
3,867.57 235,893.00
298 Total Building Permits $ 130,072.35 $ 3,265.47 $ 133,337.82
$ 15,796,737.19
PERMITS PermitIPlan Tax Total Fees Collected
298 Building Permits 130,072.35 3,265.47 133,337.82
Ag Building
-
Curb Cut
-
Demolition
-
I Fire Permits 140.25
140.25
Footing
-
I Renewal 33.04
33.04
Moving
-
27 Heating 2,105.00 13.50
2,118.50
6 Gas Fireplaces 525.00 3.00
528.00
41 Plumbing 2,095.00 20.50
2,115.50
142 Pumping 2,130.00
2,130.00
1 Septic New 75.00 0.50
75.50
3 Septic Repair 225.00 1.50
226.50
5 Sewer Hook-Up 125.00
125.00
5 Water Meter 250.00
250.00
Sewer Change Over/Repair
-
Water Change Over -
61 Sac Retainage Fee 1,1I3.25
1,113.25
5 Sewer Admin. Fee 75.00
75.00
6 Certificate of Occupancy 60.00
60.00 .
6 License Verification Fee 60.00
60.00
Reinspection Fee -
18 Contractor License 900.00
900.00
Rental License
-
- Health Authority -
626 TOTALS $ 139,983.89 $ 3,304.47 $ 143,288.36
$ 15,796,737.19
Total Number of Homes YTD 2008 25
Total Number of Homes YTD 2007 62
Total Valuation YTD I 2008 $
25,231,954.29
Total Valuation YTD 2007
$16,681,253.60
,!,otal Building Department Revenue YTD 2008 $ 328,576.77
Total Building Department Revenue YTD 2007 $ 386,739.95