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HomeMy WebLinkAboutSeptember 19, 1996 () o o o o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION - SEPTEMBER 19, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on September 19, 1996, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioner absent: Also present: Tom Anderson, Dave Blackstad, Al Grabowski, Jeff Kieffer, Dave O'Toole Roger Paulson Finance Director, Jean McGann Park Coordinator, Todd Haas Others Commissioners present: APPROVAL OF MINUTES August 15, 1996, Regular Meeting: Correct as written. September 5, 1996, Regular Meeting: Correct as written. MOTION by Anderson, Seconded by Kieffer, to approve the August 15 Minutes. Motion carried on a 6-Yes, I-Absent (Paulson) vote. MOTION by Anderson, Seconded by Blackstad, to approve the meeting Minutes. Motion carried on a 4-Yes, 2-Present Kieffer}, I-Absent (Paulson) vote. UPDATE OF FINANCIAL STATEMENT/FINANCE DIRECTOR September 5 (Grabowski, Ms. McGann reviewed the revenues, expenditures, and fund balances of the Park Dedication Fund as of August 31, 1996. The cash balance is $84,629. She noted the expenditure to Caine & Associates was for surveying the trail at Prairie Knoll park. The deposit to US West Communications was for pay phones at Sunshine Park, although they were never installed. She has been in contact with US West Communications; and it has been decided that because of the late date, the phones will not be installed until April I, 1997. The payment to Mickman Brothers Nursery was the final payment for the irrigation system at Sunshine Park. The Commission questioned the expenditure of $144 to the Minnesota Department of Revenue. Ms. McGann did not recall and agreed to research that further. Commissioner O'Toole thought the donation from the Lions was $8,000, not $7,000 as shown. Ms. McGann stated she would check on that also. Mr. Haas noted there should be a significant amount of parK dedication funds coming in within the next few months from proposed developments. No action was needed by the Commission, but they expressed appreciation for the report. C) o Regular Park and Recreation Commission Meeting Minutes - September 19, 1996 Page 2 (J SUNSHINE PARK - CONCESSIONS UPDATE Ms. McGann reviewed the report showing the rental income for 1996 from the concessions at Sunshine Park. The City received $1,368.87 in total concession rentals as of September 17. Another approximately $300 is expected for September. At this point those funds have been put in the General Fund. She will check on where the funds came from for the freezer that was purchased for the concession building. If it came fro~ the General Fund, that should be reimbursed from the concession rentals first. It was the consensus of the Park Commission that the funds from the concession rentals should come back to the park funds, especially if the park budget is paying for the electricity, water, and maintenance. They also expected that the concession rentals would increase in 1997 because it could be opened at the beginning of the season. o The Commission also discussed how the concessions should be handled in 1997. Options are to offer the contract to the same company or ask nonprofit groups if they are interested in doing the concessions. Commissioner Grabowski stated the Andover Athletic Association has discussed it but would like to have a better idea on the costs of utilities, phone, etc., if they would have to pay for those items. They felt the costs over eight to ten months first need to be analyzed. The Commission agreed this items needs further discussion in the near future. HILLS OF BUNKER LAKE 5TH ADDITION PARK DISCUSSION Mr. Haas stated he submitted a copy of the proposed plan to the Andover Lions Club for their "review. They are in agreement with the layout and would appreciate the attempt to use a railroad setting for the playground equipment if possible. However, because it is late in the year, construction on this park will not begin until Spring, 1997. The Commission generally agreed, advising that the Staff target an early January or February bid date. CHAIRPERSON'S REPORT Signs in Sunshine Park - Commissioner Grabowski asked about the progress of installing the informational signs at Sunshine Park. Mr. Haas stated the intern is working on that item. () Fields at Sunshine Park - Mr. Haas reported the two ball fields and soccer fields have been reseeded. The contractor has completed all of the work to the City's satisfaction. There will be a one-year warranty on the project once the final payment is made. Commissioner Grabowski asked for Kevin Starr's opinion on those fields; because if they are not satisfactory, they will be unusable for another season. Mr. Haas stated Staff is setting up to use those fields next year. u o Regular Park and Recreation Commission Meeting Minutes - September 19, 1996 Page 3 "\ , .I (Chairperson's Report, Continued) No Parking signs along Crosstown at Sunshine Park Commissioner Grabowski stated No Parking signs are needed along the western curve on Crosstown Boulevard around Sunshine Park. He suggested painting on the tar would be better than signs. Lights at Pleasant Oaks and Hidden Creek East - Mr. Haas stated he will check into the status of the lighting ordered at those two parks. Warming house attendants - Commissioner Grabowski wondered if it is " waste of time for Staff to be interviewing applicants for warming house attendants when there is so much go do that time of the year. Mr. Haas explained the secretary sets everything up and Staff only spends a couple hours doing the interviews. It does not take a lot of Mr. Starr's time. Soccer fields - The Commission asked Staff to send a letter to Chuck Robertson from Andover Soccer thanking him for laying out and striping the soccer fields. <) Trails plan The Commission discussed the need to update the Comprehensive Trail Plan in lieu of developments since the last plan, including Sunshine Park, the middle school, the removal of the MSA designation between Crosstown and Round Lake Boulevards, and several of the proposed developments in the vicinity of City Hall. They agreed to stress the desire for a sidewalk on one side of the road through the middle of the proposed development on the Laptuda property. The intent would be to funnel everything to one area where it would cross Crosstown Boulevard. Also, it is intended to have a sidewalk system that would tie into an overall trail system in the future. Well for irriga tion a t Sunshine Park - Mr. Haas stated he will b~ meeting with Mr. Erickson to do a feasibility on the installation of a private well for irrigation at Sunshine Park. Woodland Meadows Park Chairperson Commissioners met at the Woodland Meadows meeting. All commented that it is a very Lindahl reported park prior to this attractive park. several evening's MOTION by Blackstad, Seconded by Grabowski, to adjourn. Motion carried on a 6-Yes, l-Absent (Paulson) vote. The meeting adjourned at 8:20 p.m. Respectfully submitted, ) ~~\~~-:L Recording Secretary