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HomeMy WebLinkAboutMay 16, 1996 o o ~ l.P1U1lcH~ o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION - MAY 16, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairperson Roger Paulson on May 16, 1996, 7:10 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Al Grabowski, Jeff Kieffer (arrived at 7:55 p.m.) Jim Lindahl, Dave Erickson, Dave O'Toole Park Coordinator, Todd Haas Others Commissioner absent: Also present: RESIDENT FORUM Bob Hewitt, 1170 141st Lane, Andover Baseball - followed up on several items he had brought to the Commission several weeks ago. The Commission explained the bids have been let and construction started on the pro~ective fencing for several baseball fields. The bases are being installed at the Field of Dreams. Mr. Haas stated the wall in the athletic building has not yet been constructed, as the Public Works Superintendent has not been able to find a contractor. o My. Hewitt - stated they would be able to find volunteers to do the work if the materials are available. He didn't think it would be difficult to do. The Commissioners also felt there is some urgency to getting the wall installed so others besides Commissioner Grabowski are able to be responsible for the lights. They asked that Mr. Haas talk to the Superintendent and provide an update at the next meeting. Mr. Hewitt - asked that the Commission consider dedicating a larger parcel of land for a baseball complex of four fields similar to the Field of Dreams only not nearly as large. It would be for the 12 and under age group. They are in a real crunch for fields, and it would be nice to have all of the fields located in one place. Mr. Haas felt it would take at least 20 acres to construct four baseball fields and a parking area. The Commission stated it is good to know whc:.t the associations are looking for so they can keep it in mind while planning. APPROVAL OF MINUTES May 2, 1996, Regular Meeting: Because of the number of Commissioners absent, it was agreed to table the Approval of Minutes to the next meeting. o / "\ \.J , 'J Regular Andover Park and Recreation Commission Meeting Minutes - May 16, 1996 Page 2 '\ , ) DI.sCUSS CREEKVIEW CROSSING Pil.RK - BASKETBALL MID PLAYGROUND Several Commissioners visited the park prior to this evening's meeting. ~athy Lindberq, 14234 Yellow Pine Street - stated the residents have picked out approximately $15,000 worth of equipment for the park, which includes a basketball court, jungle gym and several other items. They have raised about $1,150, which includes a donation from the Lions Club. After viewing the site, the Commissioners generally felt there is a need to upgrade the park and to provide additional play equipment. Mr. Haas estimated another $2,000 \muld be needed for installation of the equipment. Also, the Cit}T Inight be able to get some pine trees that can be moved to the park. The residents present agreed to that and said they would keep the trees watered. The Commissioners generally agreed with the request, though they did not want to make a recommendation until more Commissioners are present and after receiving a financial statement on the status of the Park Dedication Fund and park dedication that is still forthcoming from developments. The Comr.1ission also asked for a diagram showing the layout of the entire park. It was agreed to table the item until the next meeting. \ ,) DISCUSS FENCING/IP93 -7 /CITY HALL PARK COMPLEX #2 Commissioner Gri:1bowski stat,,-,d he met \~i th the Ci ty Engirceer this week regarding the contract for the fencing and irrigation at the Field of Dreams. Though the contractor did not complete the proj ect by the deadline set by the City, there was no completion date in the original contract; therefore, no liquidated damages can be assessed against the contractor. Mr. Haas noted there was a rush in getting a contractor for the fencing because it was late in ~he season; and then because the project exceeded $25,000, Staff had to switch from obtaining quotes to soliciting formal bids. In that rush, the completion date was inadvertently left out of the contract. The Commissioners asked that in the future they be able to review the contracts before they are approved. Mr. Haas noted the fencing project will be inspected prier to approving the final payment tc Town and Country fencing. DISCUSS IRRIGATION/IP93-7/CITY HALL PARK COMPLEX #2 , ) Hr. Haas stated Mickman' s has been very good to work with on the irrigation project for the Field of Dreams. Much of the delay has been caused by the City and working around other contractors. Commissioner Grabowski noted they still haven't hooked up the electrical even though the electrical has been ready since April 2 when it was finialed. He felt the contLactor needs to be encouraged more to get the project completed. He would like to know when the project will be completed. ~ '-./ u Regular Andover Park and Recreation Commission Meeting Minutes - May 16, 1996 Page 3 \ ) {Discussion Irrigation/IP93-7/City Hall Park Complex #2, Continued} The Commission asked that the City Engineer get a completion date. They also agreed that the portion of grass between the parking lot and the street needs to be irrigated. rlJr. Haas stated he will talk to the contractor to find out how much extra that would cost. APPROVE APPLICATION/SOFTBALL Mr. Haas reviewed the ~pplication of Grace Lutheran Church to use the fields at the Field of Dreams on Sundays from 5:30 p.m. to dark. Commissioner Grabowski stated that should not interfere with any of the Andover Athletic Association activities, except possibly on those weekends of tournaments. ~'he Commission also suggested the fields used be rotated to avoid overuse on any of the fields. Mr. Haas stated he will inform Grace Lutheran Church of the dates of weekend tournaments. He will also ask that the fields used be rotated every week, using Fields 5 and 6 one week, Fields 7 and 8 the next. MOTION by ~~derson, Motion carried on O'Toole) vote. SEconded by Grabowski, to approve the application. a 3-Yes, 4-Absent (Lindahl, Erickson, Kieffer, ,.) CHAIRMAN'S REPORT Signage at Field of Dreams The Commission asked that signs be installed at the Fields of Dreams to inform people of the following: N, Golfing, No Inline Skating or use of skate boards, and No Pets. Update on Field of Dreams and Concession Building Commissioner Grabowski stated the smoke detectors and bathroom partitions have come in. The carpeting is supposed to be installed this weekend. Mr. Haas stated it appears C & H will be the concession operator for this year. Staff is looking for a freezer and an ice machine. A freezer will cost about $3,500, and Commissioner 0' Toole was checking into the possibility of receiving a donated ice machine. The final lift of bituminous was placed on the parking lot today. The striping should be done in a week or two. Conmissioner Grabowski asked that arrows be painted on the bituminous so people knoVl which way go to. (Commis.sioner Kieffer arr-ived at this time, 7:55 p.m.) Starting Time of Meetings - Because of athletic activities during the summer which affect some Commissioners, it was agreed to start the meetings this summer at 7:30 p.m. , ) June 6 meeting: It was agreed to hold the meeting at City Hall at 7:30 p.m., and then view the Field of Dreams site after the meeting. () u Regular Andover Park and Recreation Commission Meeting Minutes - May 16, 1996 Page 4 ,- .' MOTION by Anderson, Seconded by Kieffer, to adjourn. Motion carried on a 4-Yes, 3-absent (Lindahl, Erickson, O'Toole) vote. The meeting adjourned at 7:57 p.m. Respectfull~submitted, ~~~ MarC€lla A. Peach Recording Secretary ) '\ , )