HomeMy WebLinkAboutWK June 24, 2008
C I T Y o F
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, June 24, 2008
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Discussion with Open Space Advisory Commission
3. Community Tour 6:45 p.m.
4. 2009-2013 CIP Development Progress Report
5. 2009 Budget Development Progress Report
0 6. Comprehensive Plan Update Discussion
7. Award Quote/07-37A1Metropolitan Mosquito Control- Supplemental
(Information distributed at meeting)
8. Other Business
9. Adjourn
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers ~
CC: Jim Dickinson, City Administrator .
Will Neumeister, Community Development Director It/J.-.
FROM: Courtney Bednarz, City Plann~
SUBJECT: Discussion With Open Space Advisory Commission
DATE: June 24, 2008
INTRODUCTION
The Open Space Advisory Commission would like to discuss with the Council the corridor
concept and a potential open house meeting.
DISCUSSION
Corridors
The Commission would like an opportunity to discuss the purpose of establishing corridors with
the Council. The intent is to document areas of remaining natural resources in the city. The
intent is not to create an absolute blueprint of land to be purchased. There would be no
0 additional regulation of land within corridors. They simply would be an indicator that some
form of natural feature exists or is connected through a property.
This information would be used to determine where the largest undeveloped properties with
natural features exist. These property owners would be contacted to determine if they would be
interested in working with the city to preserve the natural features of their property. Ifproperty
owners within these areas are not interested the list will shorten. By determining who is
interested in working with the city, preservation of natural features based on a citywide concept
can begin.
It is also important to note that corridors playa critical role in obtaining matching grant funds.
Presently the only DNR Metro Greenways Corridors in the city exist along the Rum River and in
a developed area north of Bunker Hills Park. The city can ask the DNR to update the Metro
Greenways Corridors based on those identified by the city to better reflect the remaining natural
areas ip the city and to increase the likelihood that matching grants will be obtained.
Use of Corridors
Once established, the corridors can be used as follows:
1. To guide site selection for discussion of preservation with property owners
2. To be considered when development is proposed
3. To add context to decision making in the location of future trails and parks
4. To define areas where information and technical assistance may be useful to property
0 owners. Where opportunities for acquisition do not exist, the city should focus on
providing information and coordinating technical assistance for those property owners
that are interested.
5. To update DNR Metro Greenways corridors to increase the chance for matching funds.
0 ODen House
One of the best ways to begin building a relationship with property owners is to hold an open
house. First, it is an opportunity to see who takes the time to show up, or call, or stop in at other
times once the open house has been advertised.
Second, it is a chance to share information. Property owners can ask questions and begin to
determine if they are interested in preservation of their property. The open house can be staffed
by the Commission as well as partners from conservation related organizations like the DNR,
Trust for Public land and Minnesota Land Trust. In this way the best information available can
be given to property owners.
The Commission is seeking authorization from the Council to hold an open house, most likely in
September. This will allow the field work to be completed and a list of property owners to be
generated for an invitation. The September/October newsletter, city web site, QCTV and the
Anoka Union can also be used to get the word out.
Outside EXDertise
Sarah Strommen, Conservation Director for the Minnesota Land Trust and Ramsey
Councilmember, attended the May 14th Open Space Advisory Commission. She was unable to
attend tonight's meeting. However, much of the information she shared on her experiences
0 within a conservation organization and as a councilmember are reflected in the attached minutes
from that meeting.
ACTION REQUESTED
The Council is asked to discuss with the Commission the possibility of formal adoption of the
corridors and authorization for an open house.
Attachments
Minutes from May 14th Commission Meeting
Recommended Corridors With Natural Areas
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5
6 REGULAR ANDOVER OPEN SPACE ADVISORY COMMISSION MEETING
7 llMY 14,2008
8 MINUTES
9
10
11 The Regular Meeting of the Andover Open Space Advisory Commission was called to order by
12 Chairman Deric Deuschle, May 14,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown
13 Boulevard NW, Andover, Minnesota.
14
15 Commissioners present: Jim Olson, Jody Keppers, Bruce Perry, Winslow Holasek and Kim
16 Kovich
17 Commissioners absent: Gretchen Sabel
18 Also present: City Planner, Courtney Bednarz
19 Others
20
21
22 APPROVAL OF MINUTES
O;~ April 9, 2008
25
26 Motion by Perry, seconded by Keppers to approve the minutes as presented. Motion carried on a
27 4-ayes, O-nays, I-present, 2 absent (Holasek, Sabel) vote.
28
29
30 UPDATE ON COUNCIL DISCUSSION OF CORRIDORS
31
32 Mr. Bednarz indicated that the Council reviewed the corridors but did not want to adopt them
33 officially. There was some concern about the impact the corridors would have on property owners
34 and developers.
35
36 Commissioner Keppers stated that he understood how that could be a concern without having
37 more defmed purposes for the corridors.
38
39 Chairman Deuschle believed that the corridors would need to be adopted locally to allow the city
40 to work with the DNR to amend the Metro Greenways corridors to those identified by the city
41 and to allow access to this source of funding.
42
43 Mr. Bednarz stated that this was his understanding as well.
0; Commissioner Kovich stated that without formal acceptance of the corridors they would not be
46 useful and would not be considered for funding through the Metro Greenways program.
47
48 Commissioner Keppers stated that the purposes of the corridors discussed by the Commission
0 Regular Open Space Advisory Commission Meeting
Minutes - May 14, 2008
Page 2
1 need to be shared publicly to alleviate misconceptions. The intent is not a land grab, it is to
2 identify the location of environmental assets that remain in the community. With this
3 information, opportunities for both property owners and developers can be made without getting
4 into an adversarial situation.
5
6 Commissioner Olson stated that the corridors are large areas and preservation, where agreed to
7 by a property owner, may only be a small portion ofthat.
8
9 Mr. Bednarz indicated that it is his intent to bring development proposals within the corridors to
10 the Open Space Commission so that their comments can be incorporated into the development
11 reVIew process.
12
13 Commissioner Kovich asked if the greenways in Andover that have already been established by
14 the DNR have been an impediment to development. Mr. Bednarz indicated that they had not and
15 said that where corridors exist in developed areas there may be opportunities to help interested
16 property owners receive technical assistance or even funding from state sources that is only
17 available to property owners.
18
019 Commissioner Keppers stated that this is an example of how the corridors are helpful.
20
21 Commissioner Perry asked what forms technical assistance may take. Mr. Bednarz stated that a
22 trained professional may come out and help a property owner determine what resources exist,
23 what condition they are in and help put together a management plan to maintain and improve
24 them.
25
26 Chairman Deuschle suggested a work session with the Council to discuss the intent of the
27 corridors to alleviate the Council's concerns. The Commission agreed that a work session was
28 needed to make sure the Commission and Council were on the same page.
29
30
31
32 DISCUSSION OF REVISED 2008 WORK PROGRAM
33
34 Chairman Deuschle asked the Commission for comments related to the work program.
35
36 Mr. Bednarz indicated that he spoke with Sharon Pfeifer of the DNR regarding the Conservation
37 Assistance grant and she indicated that they anticipate a decision will be made in July.
38
39 Commissioner Olson asked the line item regarding training staff and preparing for field work
040 entailed. Mr. Bednarz stated that there would need to be some work to put the land cover codes
41 into the handheld GPS unit and staff training to learn how to input information in the field.
42
43 Commissioner Kovich asked if there was more information from the Anoka County Parks
44 Department about the floodplain area along the Rum River across from rum River Central
0 Regular Open Space Advisory Commission Meeting
Minutes - May 14, 2008
Page 3
1 Regional Park. Mr. Bednarz stated that he had not heard back from Mr. V ondelinde. He said
2 that they may use an emergency fund through the Metropolitan Council if the buildable area of
3 this site in Oak Grove is proposed for development.
4
5 Commissioner Kovich stated if it is all floodplain in Andover, there may not be any changes even
6 if development occurs. Mr. Bednarz agreed and added that in his discussion with Mr.
7 V ondelinde they expressed interest in providing public access and perhaps a bridge over the river
8 into the regional park. In this case either an easement or acquisition would be necessary.
9
10 The Commission discussed the focus on spending referendum money on upland areas. Mr.
11 Bednarz stated that if another funding source could be identified to pay for lowland areas a
12 partnership with the county and others may help get something accomplished.
13
14 Chairman Deuschle stated that LCCMR has a program to fund wetland banking and though this
15 may be an approach to take in low lying areas. Mr. Bednarz stated that LCCMR is also seeking
16 input on the statewide plan and this may be an opportunity to influence funding sources for the
17 future. He stated that as an individual city there may be limited influence, but a coordinated
18 effort with the watershed and conservation districts may make more headway.
019
20 Commissioner Perry indicated that the Lower Rum Watershed Management Organization has
21 very limited funding and looks at regulating the use of wetlands and floodplain and not
22 acquisition. He remembered that the Cedar Creek Corridor study was led by the county and
23 conservation district and wondered how that effort was funded. Mr. Bednarz stated he would
24 fmd out and report back to the Commission.
25
26
27 DISCUSSION OF CONSERVATION TOOLS WITH GUEST SPEAKER:
28 . SARAH STROMMEN, CONSERVATION DIRECTOR FOR THE MINNESOTA
29 LAND TRUST
30
31 Sarah Strommen described the Minnesota Land Trust as having four main objectives:
32 1. Providing community assistance in determining areas that merit preservation and working
33 with communities to achieve their goals.
34 2. Providing information on the conservation tools that are available, especially the various
35 applications of conservation easements.
36 3. Assisting property owners in understanding how conservation can help them achieve their
37 long term goals, including tax implications and tailoring conservation assistance to their
38 individual needs.
39 4. Providing monitoring and land management of easements that the Minnesota land trust
o:~ holds. o -
42 Ms. Strommen stated that the corridor approach the city is working on is a good idea. Having
43 focus areas is important, but refining potential preservation areas down to individual sites can
44 limit options and be counter productive to a community wide approach: She indicated that as a
0 Regular Open Space Advisory Commission Meeting
Minutes - May 14, 2008
Page 4
1 board member of the Metro Greenways program corridors are a determining factor for this source
2 of funding. She added that communities do not exclusively choose the most pristine natural
3 areas and look to preserve sites important to community identity, such as a farm field or sites
4 with other cultural or social characteristics that are popular in the community. Corridors are
5 important to logically connect these areas.
6
7 Ms. Strommen described her experience as a councilmember in Ramsey where the city prepared
8 a resource inventory map and completed field work to defme wetland functions and values to
9 refme work previously done by the Anoka Conservation District. She stated that this helped
10 identify corridors. She stated that the natural resource inventory is part of the city's
11 comprehensive plan update and will be considered for inclusion in the plan as that process is
12 completed.
13
14 Mr. Bednarz asked if cities could work with the DNR to change the Metro Greenways corridors
15 based on their more detailed work.
16
17 Ms. Strommen responded that this is possible, however the DNR may favor a county wide update
18 to make sure that any changes would be beneficial to the regional corridors. She added that
019 Hennepin County is a good example. The Metro Greenways corridors in Hennepin County are
20 much more fmely detailed because the county initiated an effort to update the Metro Greenways
21 corridors. She advised that it is important not to have corridors too fmely detailed as they will
22 begin to lose regional significance.
23
24 Commissioner Perry asked ifhe has 20 acres in a corridor as a property owner why he would be
25 interested in preservation.
26
27 Ms. Strommen stated that property owners may become interested for a variety of reasons. They
28 may want their land to be preserved and may be looking for a suitable method to do that. They
29 may be looking to sell the land for the value that it has and move on. They may be interested in
30 the tax benefits of donating an easement and/or be looking to lower the value of the land to avoid
31 the estate tax.
32
33 Commissioner Perry asked if a property owner became interested how this would work.
34 Ms. Strommen stated that there are a variety of methods that can be used depending upon the
35 wishes of the property owner and the goals of the conservation organization. They include:
36
37 Conservation easements - A balance can be reached between the rights that the property owner
38 wants to retain and the resources that the conservation organization wants to protect. These
39 easements are recorded at the county and provide permanent protection so it is important to keep
040 in mind that rights can't be given back except through judicial action once they have been
41 granted in an easement.
42
0 Regular Open Space Advisory Commission Meeting
Minutes - May 14, 2008
Page 5
1 Development review process - A development can be designed to preserve both the development
2 rights of the owner and the natural features it contains. The natural resource inventory and
3 development proposal may be improved through conservation design, transfer of development
4 rights, or planned unit development.
5
6 Private land management - A property owner may not be interested in public ownership or
7 access or the conservation organization may not be interested due to the size or location of a site.
8 There are a variety of programs, technical assistance and funding available for property owners
9 on their own.
10
11 Commissioner Keppers asked what type of technical assistance would be available. Ms.
12 Strommen stated that a botanist may visit the site and help a property owner understand the types
13 of species that exist and may help prepare a management plan. This can take many forms
14 depending on the circumstances including planting, removal of invasive species, shoreline
15 restoration, etc. They may also work with volunteers by providing seed or plant material and
16 having them do the planting.
17
18 Ms. Strommen stressed the need for open communication. People may want to participate but
019 don't know how. Relationships are important to build trust and to get people talking in their
20 neighborhoods to reassure people that working with the city is to their benefit. Sometimes it is
21 important for property owners to hear from someone other than the city for them to think that this
22 may be a good idea for them.
23
24 Commissioner Perry asked how to encourage people to get involved.
25
26 Ms. Strommen said there are a variety of ways but that in her experience an open house is one of
27 the best. By inviting people perhaps with parcels 10 acres or larger within the corridors, an
28 opportunity to share information about what the city is doing and why and where these
29 opportunities exist and how they can help a property owner. Preparation is important to ensure
30 the message is received as it is intended. Other partners are available to help moderate the
31 meeting. It may helpful to have the DNR, Great River Greening, Minnesota Land Trust, Trust
32 for Public Land, and other local organizations attend to be able to answer property owners
33 questions about preservation options. Getting the word out ahead of the meeting is important.
34 Using the newsletter, cable and other resources to get people talking to build momentum and to
35 get people to the open house. She stated that in one case they had Thrivent Financial on hand to
36 help advise property owners from their perspective.
37
38 Commissioner Keppers stated he liked the idea of having an open house. It would be an
39 opportunity to let people know what is happening, to explain the corridors as a way of
040 highlighting what features are out there and worth preserving.
41
42 Commissioner Olson expressed concern with the time frame and thought that if the Commission
43 isn't careful they will run out of time for the next grant cycle.
44
0 Regular Open Space Advisory Commission Meeting
Minutes - May 14, 2008
Page 6
1 Chairman Deuschle wondered if property owners within the corridors should be contacted before
2 a determination is made on grant funding in July.
3
4 Mr. Bednarz indicated that funding for the field work would come from the grant application.
5 The Commission discussed what would be done if the grant was not successful.
6
7 Chairman Deuschle asked when does it make sense for purchase and when is an easement a
8 better option. Ms. Strommen indicated that this depends on what you are trying to achieve. If
9 public access or intensive plant management is needed outright purchase may be appropriate. If
10 a property owner wishes to continue owning the property, or even subdivide the property in the
11 future an easement may make more sense to address areas that will be preserved and those that
12 will be developed. Easements are also less expensive because payment is made for the rights that
13 are purchased and not for the entire property.
14
15 Mr. Bednarz asked how the value of an easement is determined. Ms. Strommen stated that an
16 appraisal is done and the value of the property before and after the easement is compared. The
17 difference is the value of the easement. Negotiation beyond this may occur. She recommended
18 using an appraiser that is experienced in valuing easements, especially if the property owners
019 intent is to use the transaction to reduce their taxes.
20
21 Chairman Deuschle asked how the cost of an easement compares with purchase of a property.
22 Ms. Strommen indicated an estimate would be about 60% of the value of the property. This may
23 vary with the largest factors being the ability to divide or build on the property.
24
25 Commissioner Kovich stated that public access is very important to the city's effort.
26
27 Commissioner Deuschle agreed stating that without public access the benefit may be only for one
28 individual. Even with an easement some type of access should be included.
29
30 Commissioner Keppers stated that it may be difficult to monitor easements if they are all unique.
31
32 Ms. Strommen agreed and stated that they set aside a stewardship and enforcement fund for each
33 easement using a formula based on the details of the easement and the amount of monitoring that
34 will be necessary. This work includes answering property owners and potential buyer's questions
35 about the easement as well as site visits and record keeping. She said they also train and certify
36 volunteers to compete some of this work but also have an attorney to advise tern on legal matters.
37
38 Commissioner Kovich asked if cities or other organizations hold easements. He added that it
39 would be better for others to hold an easement on property that is owned by the city to protect
040 from situations that could arise in the future.
141
42 Ms. Strommen stated that some cities hold easements and others choose not to. In some cases
43 the land trust co-holds easements with cities and shares monitoring and enforcement.
44
0 Regular Open Space Advisory Commission Meeting
Minutes - May 14, 2008
Page 7
1 Commissioner Kovich if Andover holds any easements and if any funding was set aside to
2 monitor them.
3
4 Mr. Bednarz stated he is aware of two easements for tree preservation and that no money was set
5 aside for monitoring. He asked if the land trust holds an easement for a city if the city is asked to
6 contribute toward the stewardship and enforcement fund.
7
8 Ms. Strommen said that was correct. She added that this is also done by developers or even
9 property owners that donate an easement which is sometimes difficult. This funding is important
10 to ensure that the intent of the easement is maintained in the long term.
11
12 Ms. Strommen stated that the process can be complicated and can take a long time to make real
13 accomplishments. She encouraged putting as much information out as possible on the options
14 that are available to property owners. Property owners can be turned offby a letter or a map if
15 that's all they see. From a planning perspective it is helpful to start with a wide variety of
16 potential sites and then to filter down based on what exists and who is interested.
17
18 Commissioner Holasek asked what happens to an easement if a property is forfeited. Ms.
019 Strommen replied that the legal advice she has received indicates that the easement would
20 survive because if it has been recorded with the deed of the property.
21
22 Chairman Deuschle summarized that the Commission felt the corridors were important and
23 needed to be more formally accepted to allow access to grants. He added that the open house
24 was a good idea and the city should look at doing this with other partners as was suggested. He
25 asked if an item could be placed on a Council worksession to allow this to be discussed.
26
27 The Commission agreed that a work session with the Council to discuss corridors and an open
28 house was a good idea.
29
30 The Commission discussed items for next month's agenda
31
32 Motion by Perry, seconded by Kovich to adjourn. Motion carried on a 6-ayes, O-nays, I-absent
33 (Sabel) vote. The meeting adjourned at 9:40 p.m.
34
35
36 Respectfully submitted,
37
38 Courtney Bednarz
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: Will Neumeister, Director of Community Developmentw4--
SUBJECT: Community Tour (2008)
DATE: June 24, 2008
INTRODUCTION
Based on City Council and staff input on what should be seen, we are planning a bus tour
of the City and will stop at the 17 separate locations (see attached map). At the stops we
0 will ask for discussion and input on various community projects and image issues. This
is not a rigid discussion, and is meant to be free ranging to gather opinions and spark
future discussions.
DISCUSSION
This tour is an opportunity to see how some of the projects are moving along and get a
feel for what could have been changed or needs to be changed to make ~he outcomes
what the Council desires.
ACTION REQUESTED
Council is requested to go on a two hour bus tour and provide staff feedback on what
they see and provide direction on what may need to be changed to accomplish the
Council's goals.
Respectfully Sub~
Will N eunieister
Attachment
0 Tour Route Map
S'\NDbVE~ Bus Tour Map
Incorporated
1974
1. Country Oaks West 10. Crosstown Redevelopment Area
2. Potential Open Space Preservation Area 11. Northglen Mill and Overlay
3. Potential Open Space Preservation Area 12. Fox Cove Sketch Plan
4. Mill rs Woods 13. Woodland Creek Golf Course
d. Sophi South 14. Potential Open Space Preservation Area
. Hickory M adows 15. Hughes Indu trial Park
7. Railroad Cros ing 16. Tulip Stre t Con truction
8. Andov r Station North 17. Cardinal Ridge/PutnamlWoodland Cro ing
9. Andov r Station South 18. Rural R rv
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C I T Y o F
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2009-2013 Capital Improvement Plan (CIP) Update
DATE: June 24, 2008
INTRODUCTION
In early April, Administration/Finance conducted a 2009-2013 CIP kick-off meeting with
Department Heads with discussion centering on the attached 2009-2013 CIP development
calendar and the need of other committees (Vehicle Purchasing & Facility Management
Committees) and commissions (parks & Community Center) to start their work. That work is
well underway and staff would like to provide a progress report. The attached calendar outlines
the 2009-2013 CIP preparation activities and the tentative deadlines for each item.
0 DISCUSSION
Budget Guidelines:
The following are City Council's 2009 Budget Development guidelines established by the City
Council on April 1, 2008 and used by City Staff while preparing the proposed CIP:
1) A commitment to a City Tax Capacity Rate to meet the needs of the City and positioning the
City for long-term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
2) Continued development of a fmancial plan to appropriately structure the expenditure of bond
proceeds generated from the successful 2006 Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2009 General Fund expenditures.
4) A commitment to limit the 2009 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
0 effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
0 7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
Current Citv of Andover CaDital ImDrovement Policy:
The following is the City of Andover adopted Capital Improvement Policy, which is part of the
City of Andover Financial Policies:
CITY OF ANDOVER FINANCIAL POLICIES
C. Capital Improvement Policy
1. A Capital Improvements Program (CIP) will be developed for a period of five years. As
resources are available, the most current year of the CIP will be incorporated into the current
year operating budget as the Capital Improvements Budget (Cffi). The CIP will be reviewed
0 and updated annually. Years two through five are for planning purposes only.
2. The City will maintain its physical assets in a manner, adequate to protect the City's capital
investment. and to minimize future maintenance and replacement costs. The City will
provide for maintenance and replacement from current revenues where possible.
3. To be considered in the Capital Improvements Program a project must have an estimated
cost of at least $5,000 in one of the calendar years of the project. Projects may not be
combined to meet the minimum standard unless they are dependent upon each other. Items
that are operating expense (such as maintenance agreements, personal computer software
upgrades, etc.) will not be considered within the CIP.
5. Capital projects, which duplicate other public and/or private service, will not be considered.
6. The City will identify the estimated costs and potential funding sources for each capital
project prior to inclusion in the CIP. The operating costs to maintain capital projects shall
be considered prior to the decision to undertake the capital projects.
7. Capital projects and/or capital asset purchases will receive a higher priority if they meet a
majority of the following criteria:
0 A. Mandatory project
B. Maintenance project (approved replacement schedules)
C. Improve efficiency
D. Provide a new service
G)
E. Policy area project
F. Broad extent of usage
G. Length of expected useful life
0 H. Positive effect on operation and maintenance costs
I. Availability of county/state/federal grants
J. Elimination of hazards (improves public safety)
K. Prior commitments
L. Replacement due to disaster or loss
9. The CIP is to be presented by the Finance Director annually to the City Council for approval.
Any substantive change to the CIP after approval must be approved by the City Council.
Overall- CIP Development Update:
Currently, staff is focusing on equipment items for the CIP (listing attached). Staff has also
updated various projects identified in the CIP. Throughout the summer it is anticipated that a
significant amount of time will be spend on evaluating water/sewer infrastructure, transportation
improvements, building maintenance, equipment and park and recreation needs. Each of these
items will be supported by detailed cash flow analysis of funding sources and presented to the
Council for a detailed review at future workshops.
At this time. Staff is seeking the Councils first blush review of the proiects and equipment
proposed and additional Council direction on whether or not the Council's priorities are being
0 met with the current 2009-2013 CIP work product. Staff will then take those comments into
consideration before the presentation of a "Draft 2009-2013 CIP" in September.
ACTION REQUESTED
The Council is requested to review the various attachments, receive a brief presentation on
progress, and provide direction to staff on Council priorities for the 2009-2013 CIP.
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City of Andover, MN
Capital Plan
0 2009 thru 2013
PROJECTS BY DEPARTMENT
Department Project# Priority 2009
2010 2011 2012 2013 Total
(Central Eqnipment I
Mobile Lifts 10:48800-01 1
35,000 35,000
Replacement - Hotsy Pressure Washer 11-48800-01 3
7,000 7,000
Replacement - Service Truck 13-48800-01 2
30,000 30,000
Replacement - Floor Sweeper 13-48800-02 3
35,000 35,000
Central Equipment Total 35,000
7,000 65,000 107,000
(Community Center I
Storage Building 10-44000-01 2
15,000 15,000
Battery Pack Replacement - Zamboni 11-44000-01 2
7,000 7,000
Community Center Total 15,000
7,000 22,000
IElections I
Voting Equipment 10-41310-01 1
110,000 110,000
0 Elections Total 110,000
110,000
IEngineering I
New Development Projects 09-41600-01 1 248,000
300,000 300,000 300,000 300,000 1,448,000
Pedestrian Trail Maintenance 09-41600-02 1 53,000
54,000 55,000 56,000 57,000 275,000
Replacement - Blazer #11 10-41600-01 2
30,000 30,000
Engineering Total 301,000 384,000
355,000 356,000 357,000 1,753,000
IFacility Management I
Building A - Seal Floor 09-41900-01 1 7,000
8,000 9,000 24,000
Annual Parking Lot Maintenance 09-41900-02 1 22,000
23,000 24,000 25,000 26,000 120,000
Carpet Replacement 10-41900-01 2
10,000 10,000 20,000
Roof Replacements 11-41900-01 1
300,000 300,000
Surface Seal all Brick Structures 12-41900-01 1
75,000 75,000
Addition to Storage Building & Vehicle Main!. Shop 12-41900-02 1
2,200,000 2,200,000
Fire St. #2 Addition with additional land purchase 12-41900-03 2
885,000 885,000
Salt Storage Building 12-41900-04 1
400,000 400,000
Recycling Building & Fence 12-41900-05 1
250,000 250,000
Attached Storage Building 12-41900-06 1
250,000 250,000
Relocate Fuel Station wi Canopy 12-41900-07 2
280,000 280,000
Land Purchase 13-41900-01 1
1,500,000 1,500,000
Pedestrian Tunnel Under Crosstown Blvd, 13-41900-02 1
450,000 450,000
0 Facility Management Total 29,000
33,000 332,000 4,375,000 1,985,000 6,754,000
Friday, June 20, 2008
@)
Department Project# Priority 2009 2010 2011
2012 2013 Total
Fire
eplacement - Fire Engine #11 09-42200-01 1 225,000 225,000
450,000
Replacement - Fire Chiefs Vehicle 10-42200-01 2 45,000
45,000
Replacement - Rescue #11 10-42200-02 2 50,000
50,000
Replacement - Fire Marshall Vehicle 10-42200-03 2 40,000
40,000
Replacement - Ladder Truck #11 11-42200-01 1
950,000 950,000
Replacement - Grass #31 11-42200-02 2
45,000 45,000
Waterllce rescue boat 11-42200-03 1
20,000 20,000
Replacement - Utility #4 12-42200-01 2
32,000 32,000
Replacement - Utility #5 12-42200-02 2
32,000 32,000
Replacement - Grass #21 12-42200-03 2
45,000 45,000
Replacement - Tanker #11 13-42200-01 2
340,000 340,000
Fire Total 225,000 360,000 1,015,000
109,000 340,000 2,049,000
IPark & Rec - Operations I
ReplacelRepair Play Structures - Various Parks 09-45000-01 1 45,000 45,000
45,000 45,000 45,000 225,000
Trail Machine wi Snow Removal Equipment 09-45000-02 1 100,000
100,000
Replacement - T oro Groundsmaster, #559 10-45000-01 1 23,000
23,000
Replacement - Large Capacity Lawnmower #580 10-45000-02 1 112,000
112,000
Zero turn mower 10-45000-03 1 8,500
8,500
Replacement - Trailer, T-554 11-45000-01 2
9,000 9,000
Replacement - One Ton Truck wi Plow, #599 11-45000-02 2
65,000 65,000
Replacement - One Ton Truck wi Plow #503 13-45000-01 2
65,000 65,000
Replacement - One Ton Crew Cab Pickup #502 13-45000-02 1
45,000 45,000
0 Park & Rec - Operations Total 145,000 188,500
119,000 45,000 155,000 652,500
IPark & Rec - Projects I
Annual Miscellaneous Projects 09-45001-01 1 25,000 25,000
25,000 25,000 25,000 125,000
Skate Board Park 10-45001-01 1 175,000
175,000
Sophies South Park 11-45001-01 1 75,000
75,000
Andover Lions Park 13-45001-01 1
85,000 85,000
Park & Rec - Projects Total 25,000 200,000 100,000
25,000 110,000 460,000
IPlanning & Zoning I
Replacement - Ford Taurus #15 10-41500-01 2 25,000
25,000
Planning & Zoning Total 25,000
25,000
ISanitary Sewer I
Replacement - One Ton Truck wi Plow #90 10-48200-01 1 65,000
65,000
Crosstown Blvd Trunk Sewer Line 11-48200-01 1
400,000 400,000
Rural Reserve Trunk Sanitary Sewer 11-48200-02 1
2,250,000 1,250,000 3,500,000
New JeWac Truck 11-48200-03 1 357,000
357,000
Yellow Pine Lift Station 12-48200-01 1
650,000 650,000
Sanitary Sewer Total 65,000 3,007,000
1,900,000 4,972,000
torm Sewer
onn Sewer Improvements 09-48300-01 1 52,000 53,000
54,000 55,000 56,000 270,000
Trailer Mounted Grout Plant 09-48300-02 1 30,000
30,000
Friday, June 20, 2008
C9
Department Project# Priority 2009 2010 2011
2012 2013 Total
Replacement - Elgin Street Sweeper #169 10-48300-01 1 150,000
150,000
0 Storm Sewer Total 82,000 203,000 54,000
55,000 56,000 450,000
IStreets / Highways I
Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000
250,000 255,000 260,000 1,250,000
Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000
85,000 85,000 85,000 425,000
Annual Street Mill and Overlay 09-43100-03 1 850,000 1,125,000
1,100,000 1,250,000 1,250,000 5,575,000
Annual Pavement Markings 09-43100-04 1 21,000 22,000
23,000 24,000 25,000 115,000
Annual Curb Replacement 09-43100-05 1 42,000 43,000
44,000 45,000 46,000 220,000
Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 458,000 250,000
1,548,000 739,000 2,995,000
Replacement - Water Tanker #163 10-43100-01 2 100,000
100,000
Asphalt Paving Machine 10-43100-02 1 90,000
90,000
Replacement - Dump Truck wi Snow Removal #197 10-43100-03 1 200,000
200,000
Retroreflectometer 10-43100-04 1 15,000
15,000
Intersection Upgrades 11-43100-01 1
275,000 275,000
Replacement - Dump Truck wi Snow Removal #198 12-43100-01 1
150,000 150,000
Replacement - One Ton Truck wi Plow #132 12-43100-02 1
65,000 65,000
Streets / Highways Total 1,696,000 2,175,000 1,777,000
3,422,000 2,405,000 11,475,000
IWater I
Rehabilitation of Wells 09-48100-01 1 50,000 50,000
55,000 60,000 65,000 280,000
WTP Reclaim Tank Addition 09-48100-03 1 930,000
930,000
Construct Clearwell at WTP 11-48100-01 1
2,665,900 2,665,900
Replacement - One Ton Truck wi Plow #1 05 11-48100-02 1
65,000 65,000
oonstruct Well #10 12-48100-01 1
181,000 181,000
ater Main along South Coon Creek Drive 12-48100-02 1
500,000 500,000
Demolish 500,000 Gallon Water Tower 12-48100-03 1
190,000 190,000
Construct Water Treament Plant #2 13-48100-01 1
8,000,000 8,000,000
Water Total 980,000 50,000 2,785,900
931,000 8,065,000 12,811,900
GRAND TOTAL 3,483,000 3,843,500 9,558,900
11,218,000 13,538,000 41,641,400
0
Friday, June 20,2008
0)
City of Andover, MN
Capital Plan
0 2009 thru 2013
FUNDING SOURCE SUMMARY
Source 2009 2010 2011 2012 2013
Total
Assessments 281,200 281,250 525,000 1,510,000
349,450 2,946,900
Building Fund 1,500,000
1,500,000
Capital Equipment Reserve 300,000
300,000
Capital Projects Levy 110,000 22,500
132,500
Central Equipment Fund 35,000 7,000
65,000 107,000
Community Center Operations 15,000 7,000 32,000
54,000
Construction Seal Coat Fund 25,000 25,000 25,000 25,000
25,000 125,000
Equipment Bond 325,000 948,500 1,089,000 324,000 450,000
3,136,500
G.O. Bond 4,265,000 450,000
4,715,000
General Fund 74,000 78,000 77,000 80,000
80,000 389,000
Municipal State Aid Funds 389,300 250,000 275,000 1,350,500
702,050 2,966,850
Park Improvement Funds 25,000 200,000 100,000 25,000
110,000 460,000
R & B - Crack Seal & Seal Coat 300,000 305,000 310,000 315,000
320,000 1,550,000
R & B - Overlays 637,500 843,750 825,000 937,500 937,500
4,181,250
OR & B - Pedestrian Trail 53,000 54,000 55,000 56,000
57,000 275,000
R & B - Reserve 63,000 80,000 67,000 69,000
71,000 350,000
Sanitary Sewer Fund 9,000 65,000 160,000
234,000
Sewer Revenue Bonds 2,000,000 250,000
2,250,000
Sewer Trunk Fund 124,000 150,000 710,000 800,000 150,000
1,934,000
Storm Sewer Fund 73,000 203,000 91,000 55,000
56,000 478,000
Water Fund 50,000 50,000 120,000 80,500
65,000 365,500
Water Revenue Bonds 930,000 2,665,900
8,000,000 11,595,900
Water Trunk Fund 124,000 150,000 150,000 1,021,000
150,000 1,595,000
GRAND TOTAL 3,483,000 3,843,500 9,558,900 11,218,000
13,538,000 41,641,400
0
Friday, June 20, 2008
@)
City of Andover, MN
Capital Plan
0 2009 thru 2013
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2009
2010 2011 2012 2013 Total
ICentral Equipment I
Mobile Lifts 1048800-01 1
35,000 35,000
Central Equipmllllt Fund
35,000 35,000
Replacement - Hotsy Pressure Washer 1148800-01 3
7,000 7,000
Central Equipmllllt Fund
7,000 7,000
Replacement - Service Truck 1348800-01 2
30,000 30,000
Central Equipment Fund
30,000 30,000
Replacement - Floor Sweeper 1348800-02 3
35,000 35,000
Central Equipment Fund
35,000 35,000
Central Equipment Total
35,000 7,000 65,000 107,000
ICommunity Center I
Storage Building 10-44000-01 2
15,000 15,000
Community Center Operations
15,000 15,000
c;Jattery Pack Replacement - Zamboni 11-44000-01 2
7,000 7,000
Community Center Operations
7,000 7,000
Community Center Total
15,000 7,000 22,000
IElections ~
Voting Equipment 1041310-01 1
110,000 110,000
Capital Pf(Jjects Levy
110,000 110,000
Elections Total
110,000 110,000
IEngineering I
New Development Projects 0941600-01 1 248,000
300,000 300,000 300,000 300,000 1,448,000
Sewer Trunk Fund 124,000
150,000 150,000 150,000 150,000 724,000
Wafer Trunk Fund 124,000
150,000 150,000 150,000 150,000 724,000
Pedestrian Trail Maintenance 0941600-02 1
53,000 54,000 55,000 56,000 57,000 275,000
R & B - Pedestrian Trail 53,000
54,000 55,000 56,000 57,000 275,000
Replacement - Blazer #11 1041600-01 2
30,000 30,000
Equipment Bond
30,000 30,000
Engineering Total 301,000 384,000
355,000 356,000 357,000 1,753,000
IFacility Management ~
Building A - Seal Floor 0941900-01 1
7,000 8,000 9,000 24,000
Genfll'ill Fund 7,000
8,000 9,000 24,000
Annual Parking Lot Maintenance 09-41900-02 1 22,000
23,000 24,000 25,000 26,000 120,000
o General Fund 22,000
23,000 24,000 25,000 26,000 120,000
Friday, June 20, 2008
CY
Department Project# Priority 2009 2010 2011 2012
2013 Total
Carpet Replacement 1041900-01 2 10,000 10,000
20,000
Gellflllll Fund 10,000 10,000
20,000
OOOf Replacements 1141900-01 1 300,000
300,000
Capital Equipment Res81V8 300,000
300,000
Surface Seal all Brick Structures 1241900-01 1
75,000 75,000
Capilal Projects Levy 22,500
22,500
Community Center Operations
32,000 32,000
Waler Fund 20,500
20,500
Addition to Storage Building & Vehicle Mainl Shop 1241900-02 1 2,200,00
2,200,000
G.O. Bond 2,200,000
2,200,000
Fire Sl #2 Addition with additional land purchase 1241900-03 2 885,000
885,000
G.O. Bond 885,000
885,000
Salt Storage Building 1241900-04 1 400,000
400,000
G.O. Bond 400,000
400,000
Recycling Building & Fence 1241900-05 1 250,000
250,000
G.O. Bond 250,000
250,000
Attached Storage Building 1241900-06 1 250,000
250,000
G.O. Bond 250,000
250,000
Relocate Fuel Station wI Canopy 1241900-07 2
280,000 280,000
G.O. Bond 280,000
280,000
Land Purchase 1341900-01 1
1,500,000 1,500,000
Building Fund
1,500,000 1,500,000
Pedestrian Tunnel Under Crosstown Blvd. 1341900-02 1
450,000 450,000
G.O. Bond
450,000 450,000
Facility Management Total 29,000 33,000 332,000 4,375,00
1,985,000 6,754,000
dFire ~
Replacement - Fire Engine #11 0942200-01 1 225,000 225,000
450,000
Equipment Bond 225,000 225,000
450,000
Replacemenl- Fire Chiefs Vehicle 1042200-01 2 45,000
45,000
Equipment Bond 45,000
45,000
Replacement - Rescue #11 1042200-02 2 50,000
50,000
Equipment Bond 50,000
50,000
Replacement - Fire Marshall Vehicle 1042200-03 2 40,000
40,000
Equipment Bond 40,000
40,000
Replacemenl- ladder Truck #11 1142200-01 1 950,000
950,000
Equipment Bond 950,000
950,000
Replacement - Grass #31 1142200-02 2 45,000
45,000
Equipment Bond . 45,000
45,000
Water/lce rescue boat 1142200-03 1 20,000
20,000
Equipment Bond 20,000
20,000
Replacement - Utility #4 1242200-01 2 32,000
32,000
Equipment Bond 32,000
32,000
Replacement - Utility #5 1242200-02 2 32,000
32,000
Equipment Bond 32,000
32,000
Replacement - Grass #21 1242200-03 2 45,000
45,000
Equipment Bond 45,000
45,000
Replacement - Tanker #11 1342200-01 2
340,000 340,000
Equipment Bond
340,000 340,000
Fire Total 225,OOlI 360,000 1,015,000
109,000 340,000 2,049,000
0
Friday, June 20, 2008
@
Department Project# Priority 2009 2010 2011
2012 2013 Total
IPark & Rec - Operations I
gePlaceJRepair Play Structures - Various Parks 0945000-01 1 45,000 45,000 45,000
45,000 45,000 225,000
General Fund 45,000 45,000 45,000 45,000
45,000 225,000
Trail Machine wI Snow Removal Equipment 0945000-02 1 100,000
100,000
Equipment Bond 100,000
100,000
Replacement - Toro Groundsmaster, #559 10-45000-01 1 23,000
23,000
Equipment Bond 23,000
23,000
Replacement - Large Capacity Lawnmower #580 10-45000-02 1 112,000
112,000
Equipment Bond 112,000
112,000
Zero turn mower 10-45000-03 1 8,500
8,500
Equipment Bond 11,500
8,500
Replacement - Trailer, T-554 1145000-01 2 9,000
9,000
Equipment Bond 9,000
9,000
Replacement - One Ton Truck wI Plow, #599 11-45000-02 2 65,000
65,000
Equipment Bond 65,000
65,000
Replacement - One Ton Truck wI Plow #503 13-45000-01 2
65,000 65,000
Equipment Bond
65,000 65,000
Replacement': One Ton Crew Cab Pickup #502 13-45000-02 1
45,000 45,000
Equipment Bond
45,000 45,000
Pam & Rec - Opemtions Total 145,000 188,500 119,000
45,000 155,000 652,500
!Park & Rec - Projects I
Annual Miscellaneous Projects 09-45001-01 1 25,000 25,000 25,000
25,000 25,000 125,000
Park Improvement Funds 25,000 25,000 25,000
25,000 25,000 125,000
Skate Board ParK 10-45001-01 1 175,000
175,000
Q Park Improvement Funds 175,000
175,000
ophies South ParK 11-45001-01 1 75,000
75,000
Park Improvement Funds 75,000
75,000
Andover Lions ParK 13-45001-01 1
85,000 85,000
Park Improvement Funds
85,000 85,000
Pm & Rec - Projects Total 25,000 200,000 100,000
25,000 110,000 460,000
IPlanning & Zoning I
Replacement - Ford Taurus #15 10-41500-01 2 25,000
25,000
Equipment Bond 25,000
25,000
Planning & Zoning Total 25,000
25,000
ISanitary Sewer I
Replacement - One Ton Truck wI Plow #90 10-48200-01 1 65,000
65,000
Sanitary SeW8l" Fund 65,000
65,000
Crosstown Blvd Trunk Sewer Line 11-48200-01 1 400,000
400,000
SeW8l" Tronk Fund 400,000
400,000
Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,250,000
1,250,000 3,500,000
Assessments 250,000 1,000,000
1,250,000
Sewer Revenue Bonds 2,000,000
250,000 2,250,000
New JetlVac Truck 11-48200-03 1 357,000
357,000
Sanitary Sewer Fund 160,000
160,000
SeW8l" Tronk Fund 160,000
160,000
StomJ Sewer Fund 37,000
37,000
Oellow Pine Lift Station 12-48200-01 1
650,000 650,000
Friday, June 20, 2008
G
Department Project# Priority 2009 2010
2011 2012 2013 Total
Sewer Trunk Fund
650,000 650,000
0 Sanitary Sewer Total 65,000 3,007,000
1,900,000 4,972,000
I
IStorm Sewer
Stonn Sewer Improvements 09-48300-01 1 52,000 53,000
54,000 55,000 . 56,000 270,000
Storm Sewer Fund 52,000 53,000 54,000
55,000 56,000 270,000
Trailer Mounted Grout Plant 09-48300-02 1 30,000
30,000
Sanitary Sewer Fund 9,000
9,000
Storm Sewer Fund 21,000
21,000
Replacement - Elgin Street SWeeper #169 10-48300-01 1 150,000
150,000
Storm Sewer Fund 150,000
150,000
Stonn Sewer Total 82,000 203,000 54,000
55,000 56,000 450,000
IStreets I Highways ,
Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000
250,000 255,000 260,000 1,250,000
COIIStruction Seal coat Fund 2D,000 20,000 20,000
20,000 2D,000 100,000
R & e - Craclr Seal & Seal Coat 220,001/ 225,000
230,000 235,000 240,000 1,150,000
Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000
85,000 85,000 85,000 425,000
COIIStruction Seal coat Fund 5,001/ 5,000
5,001/ 5,001/ 5,000 25,000
R & B - CracIr Seal & Seal coat 80,001/ 80,000 80,000
80,001/ 80,000 400,000
Annual Street Mill and Overlay 09-43100-03 1 850,000 1,125,000
1,100,000 1,250,000 1,250,000 5,575,000
Assessments 212,500 281,250
275,000 312,500 312,500 1,393,750
R & B . Overlays 637,500 843,750 825,000
937,500 937,500 4, 181,250
Annual Pavement Markings 09-43100-04 1 21,000 22,000
23,000 24,000 25,000 115,000
R & B - RsslIMI 21,000 22,000 23,000
24,000 25,001/ 115,000
annual Curb Replacement 09-43100-05 1 42,000 43,000
44,000 45,000 46,000 220,000
R & B - RsslIMI 42,000 43,000 44,001/
45,000 46,000 220,000
Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 458,000 250,000
1,548,000 739,000 2,995,000
Assessments 68,700
197,500 36,950 303,150
Municipal Slate Aid Funds 389,300 250,001/
1,350,500 702,050 2,691,850
Replacement - Water Tanker #163 10-43100-01 2 100,000
100,000
Equipment Bond 100,000
100,000
Asphalt Paving Machine 10-43100-02 1 90,000
90,000
Equipment Bond 90,000
90,000
Replacement - Dump Truck wi Snow Removal #197 10-43100-03 1 200,000
200,000
Equipment Bond 200,000
200,000
Retroreflectometer 10-43100-04 1 15,000
15,000
R & B - RsslIMI 15,000
15,000
Intersection Upgrades 11-43100-01 1
275,000 275,000
Municipal Slate Aid Funds 275,000
275,000
Replacement - Dump Truck wi Snow Removal #198 12-43100-01 1
150,000 150,000
Equipment Bond
150,000 150,000
Replacement - One Ton Truck wi Plow #132 12-43100-02 1
65,000 65,000
Equipment Bond
65,000 65,000
S1reets I Highways Total 1,696,000 2,175,000
1,m,000 3,422,000 2,405,000 11,475,000
IWater I
Rehabilitation of Wells 09-48100-01 1 50,000 50,000
55,000 60,000 65,000 280,000
WatBr Fund 50,000 50,000
55,000 68,001/ 65,000 280,000
aw Reclaim Tank Addition 09-48100-03 1 930,000
930,000
. Water Revenue Bonds 930,000
930,000
Friday, June 20, 2008
0
Department Project# Priority 2009 2010 2011 2012
2013 Total
Construct Clearwell at WTP 11-48100-01 1 2,665,900
2,665,900
Water Revenue Bonds 2,665,900
2,665,900
OePlacement - One Ton Truck wI Plow #105 11-48100-02 1 65,000
65,000
Water Fund 65,000
65,000
Construct Well #10 12-48100-01 1 181,000
181,000
Wa. Trunk Fund 181,000
181,000
Water Main along South Coon Creek Drive 12-48100-02 1
500,000 500,000
Wa. Trunk Fund 500,000
500,000
Demolish 500,000 Gallon Water Tower 12-48100-03 1
190,000 190,000
We. Trunk Fund 190,000
190,000
Construct Water T reament Plant #2 13-48100-01 1
8,000,000 8,000,000
Wa. Revenue Bonds
8,000,000 8,000,000
Water Total 980,000 50,000 2,785,900
931,000 8,065,000 12,811,900
GRAND TOTAL 3,483,000 3,843,500 9,558,900
11,218,000 13,538,000 41,641,400
0
0
.
Friday, June 20, 2008
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2009 Budget Progress Report
DATE June 24, 2008
INTRODUCTION
City Departments are well underway to compiling their proposed 2009 Annual Operating
Budgets; the deadline for each department's submission to Finance/Administration is July 3,
2008. The attached budget calendar outlines the 2009 Budget preparation activities and the
tentative deadlines for each item. Underlined items will be reviewed at the meeting.
DISCUSSION
0 Budget Guidelines:
The following are City Council's 2009 Budget Development guidelines established by the City
Council on April 1, 2008 and used by City Staff while preparing their proposed operating
budgets:
1) A commitment to a City Tax Capacity Rate to meet the needs of the City and positioning the
City for long-term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
2) Continued development of a fmancial plan to appropriately structure the expenditure of bond
proceeds generated from the successful 2006 Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2009 General Fund expenditures.
4) A commitment to limit the 2009 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
0 benefit analysis rather than a year based replacement schedule.
1
0 6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
Overall- Budget Development:
Currently Staff is workinlZ on line item budgets. capital requests and 2008 revenue and
expenditure estimates. The availability of additional tax levy in 2009 will be significantly
limited by the low taxable market value percentage increase over 2008. Please refer to the
attached "Pay 2009 Valuation Estimates" spreadsheet that depicts the past few years'
comparative data. To compound the effort. a result of the most recent legislative session was the
addition of Levy Limits for all cities over 2.500 in population for tax years 2009. 2010 & 2011.
Staff is currently working with the State Department of Revenue on a "Certification of Payable
2008 Special Levies" (attached). that certification amount will basically be deducted from the
City's 2008 gross levy to determine or 2008 levy base. Attached to this staff report is a City of
Andover spreadsheet that indicates Administrations interpretation of what City levies are in and
outside oflevy limits for the 2008 Levy. the spreadsheet also depicts levy years 2005-2007 and a
proiected 2009.
0 Staff will make a brief presentation on levy limits at the meeting. but in summary the City will be
allowed a percentage increase over a 2008 levy base and be eligible for some newly prescribed
special levies for 2009. That percentage increase will allow for an increase of the lesser of3.9%
or the rate of inflation. in addition. increases will be allowed for household and commercial
growth. As part of a North Metro Mayors Association (NMMA) workshop. member cities and
NMMA staff prepared a worksheet (attached) calculating estimated levies (absent newly
prescribed special levies for 2009) for each member city.
Relative to the newly prescribed special levies for 2009. the City of Andover will likely be
eligible for the special levy for dealing with foreclosures and to pay costs attributable to wages
and benefits for the sheriff contract. Staff is currently analyzing whether or not it is
advantageous to the City to elect to use these special levies for the 2009 levy. I will explain at
the meeting. but have attached the section of the Minnesota Session Laws relative to levy limits
for Council reference.
Fund BalancelRevenue Forecast Update:
The Comprehensive Annual Financial Report for the year ended December 31. 2007 reported
that the City did achieve it's 2008 budget goal of establishing the General Fund fund balance for
working capital at no less than 35% of planned 2008 General Fund expenditures ($8.885.654).
$3.417.244 was available. which equates to a 38.45% fund balance for working capital for the
0 2008 Budget.
2
0 The work being done by Staff relative to the 2008 revenue and expenditure estimates will assist
in achieving the Council 2009 budget guideline that works toward establishing the General Fund
fund balance for working capital at no less than 35% of planned 2009 General Fund
expenditures. The estimates are also necessary to preserve the emergency reserve fund balances
for core services (snow emergency ($60K), facility management ($60K), and information
technology ($60K)) and economic development migration ($25K). These reserves were created
through the past three years budget processes and are intended to prevent budget spikes in future
years.
Based on reviews to date. there are a number of 2008 revenue line items that are forecasted that
will significantly not meet their 2008 budget. Most notably:
. Finance Fees - Assessment Mgmt. - No assessments closing out in 2008
. Planning and Zoning Fees - Limited platting in 2008
. Engineering Fees - Limited development activity
. Protective Inspection (Building) - Limited new housing starts
. Interest Earnings - Bond market producing lower returns
Based on reviews to date. there are a number of 2008 expenditure line items that are forecasted to
significantly exceed their 2008 budget. Most notably:
. Fuel (gas & diesel) - Increased fuel costs
0 . Sign Materials - All related (posts, reflective material, etc.)
. Crack Fill and Seal Coat Materials - Product tied to petroleum prices
. Garbage/Recycling Fees - Fuel surcharges
. Salt and Sand - Increased number of snow events
Staffmg and New Staffmg Requests:
The deadline for new staffing requests is due July 3rd. I am anticipating that requests are
forthcoming from the Fire Department and the Community Center. The sta:tImg request for the
Fire Department will likely be accompanied by a grant application and the Community Center
request will be requested to assist with concessions and program management.
A staffing request for the Community Center will flow through the Community Center Advisory
Commission and be dependent on available revenue sources.
Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
1. A total salary compensation adiustment package will ultimately be proposed to provide
0 wages that are competitive with other government entities. Human Resources has
indicated that 2009 wage proposals in other communities for a cost-of-living increase are
3
0 ranging from 2.5% to 3.5%. At this point no percentage has been established and Council
direction will be sought on this issue.
2. The proposed budget is currently carrying a 15% health insurance increase. This budget
will be adjusted once a mid year review of the health plan is conducted in early July. You
may recall that the City switched to a high deductible plan with a health spending account
(HSA) in 2006.
3. Various departments have changes in the personal services do to the reallocation or
retirements of staffmg in the respective departments. The allocation changes will be in
Public Works, Engineering, Planning, Administration, Clerks and Finance departments.
a. Public Works allocations are to be reflective of actual costs and staffmg moves
related to the Public Works Superintendent's retirement (effective August 31,
2007);
b. Engineering Department reflecting changing staffmg focuses and a Public
W orkslEngineering department consolidation (approved at the August 8, 2007
Council meeting);
c. Administration, Planning & Finance allocation reflecting changes in the amount
of time charged to the TIP & EDA budgets.
d. Finance department reflecting the elimination of funding for vacant positions
(Finance Director & temporary staffing).
0 e. Clerks Department reflecting the retirement of the current City Clerk (effective
July 1, 2008) and the subsequent Administration/Clerk department consolidation.
Contractual Departments:
1. The City Attorney has not yet submitted a contract proposal. I am anticipating a slight
modification to accommodate legal expenses that are not covered under the retainer
agreement.
2. The 2008 City of Andover Law Enforcement expenditure budget is $2,318,241.00 which
is offset by a Police State Aid revenue budget of $103,400 and School Liaison revenue
budget of $81,542 reflecting a net tax levy impact of $2,133,299. The current Sheriff's
contract provides for:
a. 80 hours per day of patrol service
b. 12 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. Patrol Investigator (effective July 1, 2008)
e. 50% of the Crime Watch Program's coordinator position.
The 2009 Anoka County Sheriff's contract is being negotiated and close to a 10%
expenditure increase is expected due to the following:
0 1. Employer PERA contribution increases that start in 2009
4
0 2. A full year of the patrol investigator versus the 2008 mid year implementation
3. Fuel prices
4. Increased equipment maintenance costs
Direction is sought from the Council on whether or not additional services should be
added to the contract. Administration is recommending status quo. Also the Anoka
County Sheriff will be at a future Council Workshop meeting to discuss the current
contract and the 2009 proposaL
Council Memberships and Donations/Contributions:
Staff has not yet received proposed 2009 membership fees, it is anticipated those will be received
in time for inclusion in the July progress report. The following memberships are included as part
of the 2008 General Fund budget:
. League of Minnesota Cities $17,961
. North Metro Mayor $16,713
. Association of Metropolitan Cities (AMM) . $ 8,322
. Community Schools $45,200
. Mediation Services $ 3,040
. YMCA-Wm~SMetyProgram $ 4,000
. Youth First (Neighborhood Center) $12,000
0 The following donations/contributions are included as part of the 2008 proposed budget in other
funds:
. TH 10/169 Corridor Coalition $ 5,374 Road and Bridge Fund
. Youth First - City Partner Fee $ 7,500 Charitable Gambling Fund
. Alexandra House $12,500 Charitable Gambling Fund
. Senior High Parties $ 1,200 Charitable Gambling Fund
The Anoka County Partners (previously funded by the EDA Fund budget) dissolved in 2007, and
the Alexandra House contribution was increased in 2008 from the previous 2007 contribution of
$10,000.
The Youth First (Neighborhood Center) contribution was new in 2008 and the Youth First (City
Partner Fee was increased to $7,500 in 2008 from the previous $5,000 that had been in place
since the inception of the Northwest Anoka County Community Consortium.
Council direction is sought on Memberships and Donations/Contributions.
Capital Projects Levy
Capital Projects Levy - The 2008 Budget specifically designates $1,425,286 of the general tax
0 levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and
Bridge ($1,107,341), Pedestrian Trail Maintenance ($50,265) and Park Projects ($57,680).
5
0 Specific designation of the tax levy to anticipated City needs and priorities for transportation and
trail maintenance, park projects and equipment outlays allows the City to strategically allocate its
resources and raise the public's awareness of City spending priorities. The Road and Bridge levy
is calculated according to Council Policy based on annual growth increases. with Capital Outlay.
Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget
guidelines. The 2009 Budget number for the Capital Projects Levy is currently being analyzed as
part of the 2009-2013 CIP and will be presented at a future workshop:
Road and Bridge - This levy will be proposed for transportation programming related to
maintaining City streets, roadways and pedestrian trails. This would be the sixth year that
a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This
levy is also used for the City's seal coating and crack sealing programs and for street
overlays.
. Park Improvements -This levy will be proposed as an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is intended to be
a long-term supplemental source of capital funding for park projects that would be
separately identified in the City's Five-Year Capital Improvement Plan.
. Capital Equipment/Proiects - Under the Capital Projects Levy a levy will be proposed to
be designated to capital improvement/equipment project expenditures. Through this
0 designation, the City, over time, will be able to build a fund reserve to avoid cash flow
"spikes" and address a wide range of capital improvement needs such as facility
maintenance projects under a more controlled spending,environment.
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refinancing opportunities that will yield
interest expense saving to the City, that process is currently underway. It is highly unlikely that
savings will be found since such a significant effort was done during late 2006 and early 2007,
which was followed by significant refmancing issuances.
The 2009 Debt Service levy will need to provide for (at a minimum) the following debt service
payments:
. 2004A G.O. Capital Imp. Bonds $ 378,609
. 2004 EDA Public Facility Revenue $ 980,914
. 2006B G.O. Equipment Certificate $ 171,066
. 2007 G.O. Equipment Certificate $ 221,340
. 2008 G.O. Equipment Certificate $ 212,457
. 2008 G.O. Open Space Bonds $ 204,566
0 . 2009 G.O. Equipment Certificate $ 200.000
Total $2,368,952
6
0 The $200.000 levy for the 2009 G.O Equipment Certificate is contemplated (for equipment
purchases) as part of the 2009-2013 CIP.
The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma
financial statements for the community center.
ACTION REOUESTED
The Council is requested to review the 2009 Budget progress and provide direction to staff on
various budgetary items.
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MINNESOTA- REVENUE Due July 7, 2008
o Certification of Payable 2008 Special Levies Return to: Department of Revenue
Mail Station 3340
St Paul, MN 55146-3340
Fax (651) 556-3128
CITY OF ANDOVER
_,._w_~._-"","~."""
Special Levy Categories Pay 2008 Levy
Bonded Indebtedness (Net Tax Capacity Based)... ... .,. ." ,., ,.. '" ". ." ,.. .,. .,. .,. ,.. ... ... ... .,.$ 0
Certificates of Indebtedness.. ... ................... ....... ........ .... ...... .... ,.. ,.... .............................. ..... $ 1,070,194 0\1...
Payments for Bonds of Another Local Unit of Government ....................,........................,.. $ 934,203 o v...
Principal and Interest on Armory Bonds ,... ........ ... ......... ................. ,........ ,....... .................... $ 0
Market Value Based Referendum Levies............Jf:.$,~:-I\Q...~.(,..!l~?f.qQO'....,... $ 165,900 ~1
I .
Increases in Matching Fund Requirements forState or Federal Grants .....,..............,....... $ 0
Preparing for or Repairing the Effects of Natural Disasters .................,....,.....,........,......... $ 0
Correction for an Error in the Final Levy Certified to the County Auditor in the
Preceding Year ,. ,.....,...........................,......, '........',....... ........................'.,.,.,.......,.............. $ 0
Levies for Economic Development Tax Abatements under M.S. 469.1815..,.................... $ 0
PERA Employer Contribution Rate Increases after June 30, 2001..................................... $ 0
Increased Costs for a Local Police or Salaried Firefighters Relief Association Facility ..... $ 0
Repayment of a State or Federal Loan Related to a State or Federal
Transportation or Other Capital Project ..........., ....... '. ......... ............ ................. ........,......,.. $ 0
Levy for Storm Sewer Improvement District Costs under M,S. 444,20.,...........,....,....,....... $ 0
Costs for the Maintenance and Support of Society for the Prevention of
Cruelty to Animals under M,S. 343.11 ..,........,.......................,.........,.....,........................... $ 0
~-~~~--''''''~- _~_~____u, -
I am the budget officer for the City of ANDOVER, and I hereby certify that the levy information listed above is accurate
to the best of my knowledge.
Signature Title Date Phone
0
Name (Print)
@)
City of Andover, Minnesota
Property Tax Levy
0 2005 2006 2007 2008
2009
With In Levv Limits
General Fund Levy $ 4,874,908 $ 5,640,212 $ 6,080,179 $ 6,526,135
Capital Projects Levy
Capital EquipmentIProject 203,200 209,296 210,000 210,000
Parks Projects 52,800 54,384 56,000 57,680
Road & Bridge 679,899 734,686 1,052,953 1,107,341
Pedestrian Trail Maintenance 46,000 47,380 48,801 50,265
Lower Rum River Watershed 30,000 33,396 35,000 35,000
Total With In Levy Limits 5,886,807 6,719,354 7,482,933 7,986,421
8,297,891
14,14% 11,36% 6,73%
3,90%
Outside Levv Limits
Debt Service Funds Levy
200lC G,O, Equipment Certificate 283,210 283,537 -
2003C G,O, Equipment Certificate 132,030 132,180 -
2004A G,O, Capital Improvement Bonds 247,766 364,788 365,051 374,934
378,609
2004 EDA Public Facility Revenue Bonds 807,000 847,350 889,718 934,203
980,914
2005B Capital Improvement Bonds 137,922 126,305 122,622
-
2005B G,O, Equipment Certificate 200,000 65,788 63,945
2006B G,O, Equipment Certificate 188,475 171,832
171,066
2007 G,O, Equipment Certificate - 200,000 235,806
221,340
0 2008 G,O, Equipment Certificate - 165,000
212,457 *Est
2008 G,O, Open Space Bonds 162,900
204,566 *Est
2009 G,O, Equipment Certificate -
200,000 *Est
Total Outside Levy Limits 1,670,006 1,831,565 1,833,494 2,167,297
2,368,952
9,67% 0.11 % 18,21%
9,30%
Gross City Levy $ 7,556,813 $ 8,550,919 $ 9,316,427 $ 10,153,718
$ 10,666,843
13,16% 8,95% 8,99%
5,05%
0
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ARTICLE 3
LEVY LIMITS
0 Section 1. Minnesota Statutes 2006, section 275.70, subdivision 5, is amended to read:
Subd. 5. Special levies. "Special levies" means those portions 2fad valorem taxe~..
levied by a local governmental unit for the following purposes or in the following manner:
(1) to pay the costs of the principal and interest on bonded indebtedness or to
reimburse for the amount of liquor store revenues used to pay the principal and interest
due on municipal liquor store bonds in the year preceding the year for which the levy
limit is calculated;
(2) to pay the costs of principal and interest on certificates of indebtedness issued for "*? G~)
any corporate purpose except for the following:
(i) tax anticipation or aid anticipation certificates of indebtedness; - ~.J~ re\\&,'hJr
(ii) certificates of indebtedness issued under sections 298.28 and 298.282; ~
(iii) certificates of indebtedness used to fund current expenses or to pay the costs of
extraordinary expenditures that result from a public emergency; or .
(iv) certificates of indebtedness used to fund an insufficiency in tax receipts or +3
an insufficiency in other revenue sources; ~~t)\J~( ''bl
(3) to provide for the bonded indebtedness portion of payments made to another A--
political subdivision of the state of Minnesota; e. r~\ (
(4) to fund payments made to the Minnesota State Armory Building Commission
under section 193.145, subdivision 2, to retire the principal and interest on armory *'S""
construction bonds; ~
(5) property taxes approved by voters which are levied against the referendum A--.... ~\ ~ '\l-c
o market value as provided under section 275.61; e ~~,
(6) to fund matching requirements needed to qualify for federal or state grants or
programs to the extent that either (i) the matching requirement exceeds the matching
requirement in calendar year 2001, or (ii) it is a new matching requirement that did not
exist prior to 2002;
(7) to pay the expenses reasonably and necessarily incurred in preparing for or
repairing the effects of natural disaster including the occurrence or threat of widespread
or severe damage, injury, or loss oflife or property resulting from natural causes, in
accordance with standards formulated by the Emergency Services Division of the state
Department of Public Safety, as allowed by the commissioner of revenue under section
275.74, subdivision 2;
(8) pay amounts required to correct an error in the levy certified to the county
auditor by a city or county in a levy year, but only to the extent that when added to the
preceding year's levy it is not in excess of an applicable statutory, special law or charter
limitation, or the limitation imposed on the governmental subdivision by sections 275.70
to 275.74 in the preceding levy year; ~IO
(9) to pay an abatement under section 469.1815; ~,J.a" ~.,..
(10) to pay any costs attributable to increases in the employer contribution rates 4-
under chapter 353. or locally administered pension plans. that are effective after June e l(~;pJe.
30,2001;
(11) to pay the operating or maintenance costs of a county jail as authorized in
o section 641.01 or 641.262, or of a correctional facility as defined in section 241.021,
subdivision 1 , paragraph (1), to the extent that the county can demonstrate to the
commissioner of revenue that the amount has been included in the county budget as
a direct result of a rule, minimum requirement, minimum standard, or directive of the
Department of Corrections, or to pay the operating or maintenance costs of a regional jail @
as authorized in section 641.262. For purposes of this clause, a district court order is
not a rule, minimum requirement, minimum standard, or directive of the Department of
o Corrections. If the county utilizes this special levy , except to pay operating or maintenance
costs of a new regional jail facility under sections 641.262 to 641.264 which will not
replace an existing jail facility, any amount levied by the county in the previous levy year
for the purposes specified under this clause and included in the county's previous year's
levy limitation computed under section 275.71, shall be deducted from the levy limit
base under section 275.71, subdivision 2, when determining the county's current year
levy limitation. The county shall provide the necessary information to the commissioner
of revenue for making this determination;
(12) to pay for operation of a lake improvement district, as authorized under section
103B.555. If the county utilizes this special levy, any amount levied by the county in the
previous levy year for the purposes specified under this clause and included in the county's
previous year's levy limitation computed under section 275.71 shall be deducted from
the levy limit base under section 275.71, subdivision 2, when determining the county's
current year levy limitation. The county shall provide the necessary information to the,
commissioner of revenue for making this determination;
(13) to repay a state or federal loan used to fund the direct or indirect required
spending by the local government due to a state or federal transportation project or other
state or federal capital project. This authority may only be used if the project is not a
local government initiative;
(14) to pay for court administration costs as required under section 273.1398,
subdivision 4b , less the (i) county's share of transferred fines and fees collected by the
district courts in the county for calendar year 2001 and (ii) the aid amount certified to be ~l5
o paid to the county in 2004 under section 273.1398, subdivision 4c; however, for taxes
levied to pay for these costs in the year in which the court financing is transferred to the }\.Ja"ft'
state, the amount under this clause is limited to the amount of aid the county is certified to
receive under section 273.1398, subdivision 4a; c.ou\4 b~
--t) (15) 10 fund a police or firefigh1ers relier association as required under section 69,77 ~ <9- ~ \~~;~ 't
to the extent that the required amount exceeds the amount levied for this purpose in 2001;
(16) for purposes of a storm sewer improvement district under section 444.20; ftftti
(17) to pay for the maintenance and support of a city or county society for the
prevention of cruelty to animals under section 343.11. If the city or county uses this
special levy, any amount levied by the city or county in the previous levy year for the
purposes specified in this clause and included in the city's or county's previous year's levy
limit computed under section 275.71, must be deducted from the levy limit base under
section 275.71, subdivision 2, in determining the city's or county's current year levy limit:-;
(18) for counties. to pay for the increase in their share of health and human service
costs caused by reductions in federal health and human services grants effective after
September 30. 2007~
(19) for a city. for the costs reasonably and necessarily incurred for securing. ~ 111
maintaining. or demolishing foreclosed or abandoned residential properties. as allowed by
the commissioner of revenue under section 275.74. subdivision 2. A city must have either 4~,j()-)#".
(i) a foreclosure rate of at least 1.4 percent in 2007. or (ii) a foreclosure rate in 2007 in
the city or in a zip code area of the city that is at least 50 percent higher than the average e\~\~'ol~
o foreclosure rate in the metropolitan area. as defined in Minnesota Statutes section 473.121. ---=- -
subdivision 2. to use this special levy. For purposes of this paragraph. "foreclosure rate" :::::::----
means the number of foreclosures. as indicated by sheriff sales records. divided by the
number of households in the city in 2007;
(20) for a city. for the unreimbursed costs of redeployed traffic control agents and @
lost traffic citation revenue due to the collapse of the Interstate 35W bridge. as certified ~ ~ 1
to the Federal Highway Administration; ~
(21) to pay costs attributable to wages and benefits for sheriff, police. and fire ~ .j
o personneL If a local governmental unit did not use this special levy in the previous year its 1\ 0J"f1
levy limit base under section 275.71 shall be reduced by the amount equal to the amount it -el,t~~ol 't.
levied for the purposes specified in this clause in the previous year; and
(22) an amount equal to any reductions in the certified aids or credits payable
under sections 477A.011 to 477A.014. and section 273.1384. due to unallotment under
section 16A.152. The amount of the levy allowed under this clause is equal to the amount
unallotted in the calendar year in which the tax is levied unless the unallotment amount is
not known by September 1 of the levy year. in which case the unallotment amount may
be levied in the following year.
EFFECTIVE DATE.This section is effective for taxes levied in calendar year 2008
and thereafter. payable in 2009 and thereafter.
Sec. 2. Minnesota Statutes 2006, section 275.70, is amended by adding a subdivision
to read:
Subd. 6. Levy aid base. "Levy aid base" for a local governmental unit for a levy
year means its total levy spread on net tax capacity. minus any amounts that would
qualify as a special levy under section 275.70. plus the sum of (1) the total amount of
aids and reimbursements that the local governmental unit is certified to receive under
sections 477A.011 to 477A.014 in the same year. (2) taconite aids under sections 298.28
and 298.282 in the same year. including any aid which was required to be placed in a
special fund for expenditure in the next succeeding year. and (3) payments to the local
o governmental unit under section 272.029 in the same year. adjusted for any error in
estimation in the preceding year.
EFFECTIVE DATE. This section is effective for levies certified in calendar year
2008. payable in calendar year 2009 and thereafter.
Sec. 3. Minnesota Statutes 2006, section 275.71, is amended to read:
275.71 LEVY LIMITS.
Subdivision 1. Limit on levies. Notwithstanding any other provision of law or It ~,,~~ l\et
municipal charter to the contrary which authorize ad valorem taxes in excess of the limits 'fli/IiIf! 00. O~Vl'
established by sections 275.70 to 275.74, the provisions of this section apply to local t t"U-eV\C1e '
governmental units for all purposes other than those for which special levies and special .
assessments are made.
Subd. 2. Levy limit base. ~ The levy limit base for a local governmental unit for
taxes levied in 2993 is eqtlft'l 16 its atij1:lMealec.'j" limit Base ifl1fte flfey.-i61:lS :) eM, Stlbjeet
16 MlY atij1:l:ftmelits l:1ft6ef seea.6li 275.72, J5lm MlJ!tia Mft6Mls reeei.ea in 2993 l:tfttkr
seea6fl273.138 6r 273.166, min1:ls 1fte Mffefeftee BM\-.'eeft it31evy limit Maer S1:lBaY.>isi6li
5 f6f MxeS le".-iea ifl2992 Ml6 1:fte Mfte1:l:l1t it aefttftlly le-.>ieaMaef 1:fttit S1:lBMvisieli in 1:fttit
yeM, Ml6 eeftifiea Pf'8peofiy ~r fet'laeemeflt ftial'ftyftBle ifl2993 l:ifttler seea.8fl 171.212.
2008 is its levy aid base from the previous year. subject to any adjustments under section
275.72. For taxes levied in 2009 and 2010. the levy limit base for a local governmental
unit is its adjusted levy limit base in the previous year. subiect to any adjustments under
o section275.72.
81:lba. 3. Atljllstm~llts (01 state. taIu.6'us. (ft) 'The le\'Y limit bltSe rer eaek 16eM
ltftit sf gs. emftl.elit sftftll Be adjliMea ts reBeet 1:fte aS~I'a.sli ~ the ~te sf:finfme~ f6f'
eeftftitl g6~.-ePflftlelit :funt;ti6M ltS ittftiefttea ifl this S1:lBM /bi8fl.
Cb} F Sf a e6Mty in ft j1:ltlieial tliMriet fef -;.-mea i'ifleBeiftg :I3:ft3 ft6t Beeli 1:Pftnsfel'fea @
t6 tfte :3tftte 6,' Jmulfu-y 1, 2991, tfte le~' limit ea:3e :rer 29B 1 i:3 l'eflftMlelltly leatleea ey
tfte ttfI'la1:IDt aftlie ea1illtY':3 2991 eli~et far eal:lrt ftEI:mifti:3tmttall ee:it3, as eefliftea 1:U.1der
o seetiaIl273.1398, :3lieay;hiall-4e, I'ttfflgfapft (loJ), Ilet af!Be e6ttft.ty's Sftttre eftfftmfcl"l'ea
:fifies Mia fees eelleetea ey !Be ai:m;et eal:l:rt:3 iB tfte eaM!)" fer tfte :3ft:6'ie eliaget I'enaa.
(e) Fer a gty;emftleIitftl1:mit -..r;hiekle-..iea a${ ift 2999 l:tIltler :3eefleIl473.388,
:itieai.. i:3iell 7 , tlie le;.." limit ea:3e :rer 29B 1 i:3 l'eJ"ftumell#Y l'ealieea ey tu1 ttfI'leMt efil:lftl
t6 !Be :3l:tfti eftfte gay;emftlefl.tftlltfiit':3 ~:3l'a) aele 2991 ft6~ ~it sel"r,:iee:31e ~
I'las tfte l'effleIi ef i~ 2991 ft6me:3teatllUltl agriettifMftI ereatt aia 1:J:ft6er seeaeIi 272.1398,
:3lieM-{i:3iall 2 , atft'felitftele te ft6Meet tmn:3it :3eniee:3.
(a) fer e6tmae:3 in ajltttieial aiMriet m ..hiek!Be ~te a:3~ea finMteing ef
mftl.'l6atea :3ef'dee:3 eaMS as aeftnea m seettell 189.181, :3lieai-;isieIi 1, ell.lttl). 1, 29B 1, tfte
Ie r.f limit ea:3e :rer ~s le7iea in 2991 is I'el"ftlflftefl.tly l'edtteea BY Mi ft:6'ie1illt efi1:tttl t6
eM ftttlf ef!Be aia :realiet1.allltftder seeflell 273.1398, :3lieM-ii:3iall 1 a, I'ftl'ftgftll'ft (g).
Subd. 4. Adjusted levy limit base. ~ For taxes levied in ~ 2008 through 2010,
the adjusted levy limit base is equal to the levy limit base computed under :itieai.. i:3ieIl:S 2
ftft&.3. subdivision 2 or section 275.72, :realieea ey 19 I'efeellt af!Be ai:tIereM6 eef'r,.-..>e61l
(1) !Be ~ ef2993 eerti:liea aia I'aymellts, ltftder seeaam 272.138, 273.1398 eJ~e61't fer
ttfI'latJftt3 6erttfiea ltftdef :3lieai-;hiaIl4a, I'ftl'ftgftlpft (5), 273.166, 477A.911 t6 477A.03,
17'M,9~, oBd 17"'.,97, before lIfly rcll1lC!ion _ La... 2Q93, Fi<st Epooiol Eoooio.. %
eft8.l'ter 21, artieles 5 ftfta 6, Mia (2) tfte ~ af!Be aies I'aia ift 2991l:l:1lt4er tft6:3e sft:6'ie
""eti_, Mlcr MiY ..._&IID ill 2991llBt!et' IE"" 2093, Fits! Epeoitol Soss;"" e!lop!er 21, \\~'-e.
flftieles 5 M1ti 6. multiplied by: C\ Ow
(1) one plus the lessor of3.9 percent or the percentage growth in the implicit price ~eJj
deflator:
o (2) one plus a percentage equal to 50 percent of the percentage increase in the number \.{tA.<i?l5
of households. if any. for the most recent 12-month period for which data is available: and p
(3) one plus a percentage equal to 50 percent of the percentage increase in the
taxable market value of the jurisdiction due to new construction of class 3 property. as
defined in section 273.13. subdivision 4. except for state-assessed utility and railroad
property. for the most recent year for which data is available.
(loJ) fer tftxe:31etiea ift 2993 eniy, !Be atljli:ffea Ie.., limit efl:3e h me:reft3ea By 69
I'efeellt af!Be aHEreftee eetv.eell ajtirisaieaeIi's mM'ket \'ftft!e ereait ift 2993 eefare MiY
:realieaalls ltftder La..:3 2993, firM Sl'eeill:l Se:33iell efi8.ptef 21, 8ftieles 5 ft.ftti 6, f1na its -,1,'
mM'1ret -..1tltle el'eatt ift 2994 a:fter l'eal:letiell3 m La7..'S 2993, fifM Sl'eeiftl Sessiall eMl'ter
21, artieles 5 ft.ftti 6.
Subd. 5. Property tax levy limit. For taxes levied in ~ 2008 through 2010, the
property tax levy limit for a local governmental unit is equal to its adjusted levy limit
base determined under subdivision 4 plus any additional levy authorized under section
275.73, which is levied against net tax capacity, reduced by the sum of (i) the total amount
of aids and reimbursements that the local governmental unit is certified to receive under
sections 477A.011 to 477A.014, eJteeJ't fer tfte met'ease:3 ift eity aia eases ift eftlel'ldM
yeM' 2992l:l:1lt4er seettell177A.911, slietWr.isiell 36, I'M~pft3 (1), (Il), ftI.'l6 (a), (ii)
kametiteatlltftd ~e1:tlfuml aias it is eefti:liea te reeey;e ltftder :3eetlall 273.1398, (iii) (ii)
taconite aids under sections 298.28 and 298.282 including any aid which was required to
be placed in a special fund for expenditure in the next succeeding year, (h) teml'aftuy
o ea1:Ht ftia l:ltltler seetlall 273.1398, :itieM-..isiall 4fl, Mia (v) (ill) estimated payments to the
local governmental unit under section 272.029, adjusted for any error in estimation in the
preceding year. and (iv) aids under section 477A.16.
Subd. 6. Levies in excess of levy limits. If the levy made by a city or county
exceeds the levy limit provided in sections 275.70 to 275.74, except when the excess @
levy is due to the rounding of the rate in accordance with section 275.28, the county
auditor shall only extend the amount of taxes permitted under sections 275.70 to 275.74,
as provided for in section 275.16.
o EFFECTIVE DATE.This section is effective for levies certified in calendar years
2008 through 2010. payable in 2009 through 2011.
Sec. 4. Minnesota Statutes 2006, section 275.74, subdivision 2, is amended to read:
Subd. 2. Authorization for special levies. wlA local governmental unit may
request authorization to levy for unreimbursed costs for natural disasters under section
275.70, subdivision 5, clause (7). The local governmental unit shall submit a request to
levy under section 275.70, subdivision 5, clause (7), to the commissioner of revenue by
September 30 of the levy year and the request must include information documenting"the
estimated unreimbursed costs. The commissioner of revenue may grant levy authority,
up to the amount requested based on the documentation submitted. All decisions of the
commissioner are fmal.
(b) A city may request authorization to levy for reasonable and necessary costs for
securing. maintaining. or demolishing foreclosed or abandoned residential properties
under section 275.70. subdivision 5. clause (19). The local governmental unit shall submit
a request to levy under section 275.70; subdivision 5. clause (19). to the commissioner
of revenue by September 30 of the levy year and the request must include information
documenting the estimated costs. For taxes payable in 2009. the amount may include
unanticipated costs incurred above the amount budgeted for these purposes in 2008. Costs
of securing foreclosed or abandoned residential properties include payment for police and
fire department services. The commissioner of revenue may grant levy authority. up to the
o lesser of (1) the amount requested based on the documentation submitted. or (2) $3.000
multiplied by the number of foreclosed residential properties. as defined by sheriff sales
records. in calendar year 2007. All decisions of the commissioner are final.
EFFECTIVE DATE. This section is effective for levies certified in 2008 through
2010. payable in 2009 through 2011.
"t()~b}-, \'\Of - ::t> dit~o C)6
'" (p\ \ \t5t i c. ~ X \ L.l ()
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
To: Mayor, Council Members ~
CC: Jim Dickinson, City Administrator
FROM: Will Neumeister, Community Development Director t~__
SUBJECT: Comprehensive Plan Update Discussion
DATE: June 24, 2008
INTRODUCTION
This brief summary covers what has been submitted by other surrounding jurisdictions and the progress we
are making on the processing of the Comprehensive Plan update.
. We have reached the halfway point in the six-month review/comment period. Staffhas received three
cities comments (Ham Lake, Ramsey and Coon Rapids) and one school district's (Anoka-Hennepin
District 11). Nothing of any consequence or concern has surfaced from them. None of those had any
comments or criticism of our plan. Anoka County has commented and their concerns were mostly
0 about the Transportation Plan. The City Engineering Department has been reviewing their comments.
. Coon Rapids has sent us their plan and we have responded to the Coon Rapids Plan with ''No
Comment" as they are not changing anything abutting the City of Andover borders. All land in Coon
Rapids bordering the City of Andover is either single family residential or parkland.
. Oak Grove has submitted their plan for our review and comment. Attached please fmd a colored
copy that shows they are contemplating a MUSA expansion that would tie into the East Bethel sewer
plant that is being planned. The area abuts Andover's northern border. Staff would like Council
input on what type of response the City should make to this proposal.
ACTION REOUESTED
This is an update of our progress in getting comments and also request Council input on the above mentioned
items.
Respectfully Submitted,
Will Neumeister ~
Attachment: Oak Grove Land Use Plan
0
0 DEVELOPMENT FRAMEWORK - 2030 LAND USE PLAN
. .
2030 LAND USE PLAN
The previous section of the Land Use Plan describes the City's efforts to define Oak Grove's
rural development areas and areas for future urban services and development. Based on these
defined boundaries within Oak Grove, the proposed 2030 Land Use Plan has been prepared.
The following map identifies an area of future land uses that corresponds with the City's 2030
MUSA boundaries. The MUSA expansion area is intended to be a holding zone until the City is
ready for the introduction of regional utilities into the area.
The Metropolitan Council has projected the East Bethel plant to be constructed and in service
post 2010. The anticipated availability of regional utilities to Oak Grove is 2030, however, the
City may select an earlier target date through their Comprehensive Plan update or a future plan
amendment. In discussion with Metropolitan Council staff, the region will give East Bethel a
~ grace period to implement their infrastructure and land use goals before opening other MUSA <-
beyond East Bethel's boundaries. With this consideration, the earliest Oak Grove would receive
0 sewer from the East Bethel plant will likely be 2020.
In preparation for future utilities and urban development, the City of Oak Grove will be required
to provide the following, along with the Comprehensive Plan amendment:
. Comprehensive Sanitary Sewer Plan
. Comprehensive Water Supply Plan
. Comprehensive Storm Water Management Plan
. Development Regulations for Urban Development
0 2030 COMPREHENSIVE PLAN
. .
*~pYOak Grove 125
0 DEVELOPMENT FRAMEWORK - REGIONAL PLANNING DESIGNATION
.
.
2. The urban service area must be large enough to product sufficient wastewater flows to
make the extension of sanitary sewer fmancially and physical practical. Metropolitan
Council staff indicated the MUSA area should provide a minimum of 1,000 buildable
acres and/or generate projected sewer flows of 500,000 gallons per day.
The proposed Oak Grove MUSA contains 2,680 gross acres and 1,000 net buildable
acres, accounting for unbuildable environmentally sensitive
land and existing
development on lots having an area of less than 10 acres. (See the Net Developable Land
Map)
3. According to Metropolitan Council staff, the East Bethel WWTP will be in service by
2010 if construction goes well. The Metropolitan Council is not anticipating the
~ extension of regional utilities to Oak Grove prior to 2030. The City may request earlier ~
utility availability through its Comprehensive Plan update, however, the Metropolitan
Council would like to give East Bethel a time period to initiate its development objectives
prior to expanding the regional sewer availability. In this light, Metropolitan Council
staff suggested that if requested by Oak Grove, the earliest utility availability to the City
may be 2020.
0 The City of Oak Grove must determine the timing of utility availability. In this decision,
the City must recognize that they will share in the cost of extending regional sewer into
the City and provide for local utility systems (i.e., water supply, storm sewer, local
streets). The advent of introducing utilities to Oak Grove will require the following:
a. A Comprehensive Sanitary Sewer Plan. This plan would identify the routing and
sizes of all trunk sanitary sewer lines. The plan would also identify the location
and size of rapid infiltration basins that would serve Oak Grove's MUSA.
b. A Comprehensive Storm Water Management Plan. With urban densities, the City
will need to prepare a Comprehensive Storm Water Management Plan that
outlines plans and policies to deal with storm water, drainage, storage, and
treatment within the urban development areas.
c. A Comprehensive Water Supply Plan. This plan would identify a general plan
and policies for an urban water system including wells, storage, and water trunk
routes.
These plans will be required to address not only the physical needs of the new urban
growth area, but will also be required to define the City's fees and charges to cover the
cost of these urban utilities and services.
0 2030 COMPREHENSIVE
PLAN
.
.
~f'0ak Grove
99
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for June 24,2008 City Council Workshop
DATE: June 24, 2008
The City Council is requested to receive the following supplemental information.
Item #7. Award Quote/07-37A/Metropolitan Mosquito Control (Supplemental) - Engineering
---
-(2)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . {763} 755-5100
FAX {763} 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason J. Law, Asst. City Engineer
SUBJECT: Award Quote/07-37 A/Metropolitan Mosquito Control (Supplemental) -
Engineering
DATE: June 24, 2008
INTRODUCTION
This item is in regard to quotes for Phase 2 of the extension of sanitary sewer for the Metropolitan
Mosquito Control District (MMCD) building located at 1260 Bunker Lake Boulevard NW, Project
07-37A. Phase 1 construction has been completed.
DISCUSSION
Quotes were received on Monday, June 23rd at 10:00 a.m. Quotes received are as follows:
Contractor Ouote Amount
Forest Lake Contracting $48,630.00
W.B. Miller $53,065.50
Engineer's Estimate $48,790.00
BUDGET IMPACT
The improvement costs for Phase 2 of the sewer line for the MMCD would be assessed over an 8-
year period. The quote amount exceeds the feasibility report estimate of $44,155.10. The main
reason for the increased price is a fiber optic cable was relocated along the same line as the proposed
Phase 2 sewer after the site was originally surveyed for preparation of the plans. Working along this
fiber optic cable makes the installation much more difficult and in turn, more expensive.
ACTION REQUIRED
The City Council is requested to approve quotes and award the work to Forest Lake Contracting in
the amount of $48,630.00 for Project 07-37 A, Metropolitan Mosquito Control Sanitary Sewer
Extension, Phase 2.
Attachments: Quote Tabulation
cc: R. Richard Gauger, Gauger Engineering, Inc., 35 W. Water Street, St. Paul, MN 55107
William J. Caesar, MMCD, 1260 Bunker Lake Blvd. NW, Andover, MN 55304
Jon VonDelinde, Anoka County Parks
Metropolitan Mosquito Control Sewer Extension - Phase 2
Quote Tabulation
City Project 07-37A
Andover, Minnesota
Sanitary Sewer Improvements - Phase 2 Engineer's Estimate Forest Lake Contracting W.B. Miller
ITEM EST. UNIT UNIT UNIT
No. DESCRIPTION UNITS QUAN PRICE TOTAL PRICE TOTAL PRICE
TOTAL
1 Mobilization LS 1 $5,000.00 $5,000.00 $1,800.00 $1,800.00 $5,000.00
$5,000,00
2 Traffic Control LS 1 $500,00 $500.00 $400.00 $400.00 $2,500.00
$2,500.00
3 Connect to Existinq Manhole EA, 1 $2,000.00 $2,000,00 $2,500.00 $2,500.00
$1,800.00 $1,800.00
4 Connect to Existina 6" PVC Service Stub EA. 1 $1,500.00 $1,500,00 $1,200,00 $1,200.00
$1,200,00 $1,200.00
5 8" PVC Sanitarv Sewer, SDR 26 (12-18' DeeD) LF 402 $47.00 $18,894,00 $52,00 $20,904.00 $59.75
$24,019,50
6 48" Sanitary Manhole Type 301 (0-10' Deep) EA. 1 $2,900.00 $2,900,00 $2,900.00 $2,900.00
$3,500.00 $3,500.00
7 48" Manhole Extra Depth LF 1.4 $150.00 $210,00 $100.00 $140.00 $400.00
$560,00
8 Jet and Vacuum Clean Sanitarv Sewer LF 462 $1.50 $693,00 $1.50 $693.00 $2.00
$924.00
9 Televise Sanitary Sewer LF 462 $1.50 $693.00 $1.50 $693.00 $1.00
$462,00
10 Concrete J-Barrier LF 500 $11,00 $5,500.00 $11.00 $5,500.00 $15.00
$7,500.00
11 Dewaterina LS 1 $10,000.00 $10,000.00 $10,700.00 $10,700,00 $5,000.00
$5,000,00
12 Seed (Type 60B) and Mulch (Type 1) AC 0.3 $3,000.00 $900,00 $4,000.00 $1,200.00
$2,000.00 $600.00
TOTAL QUOTE $48,790.00 $48,630.00 $53,065.50