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HomeMy WebLinkAboutApril 4, 1996 o o ,/,\ u o r (,,,,^N\L)~ oNJ ~ V' -- r-L.j J ISlClIo CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION - APRIL 4, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on April 4, 1996, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Al Grabowski, Jeff Kieffer, Dave O'Toole, Dave Erickson, Roger Paulson Parks Supervisor, Kevin Starr Park Coordinator, Todd Haas Others Commissioners absent: Also present: APPROVE 1996 SOCCER SCHEDULE Kie.-H'e..t"'" MOTION by KURsa, Seconded by O'Toole, to approve the soccer schedule for the 1996 season. DISCUSSION: Commissioner O'Toole stated representatives of the Invader Soccer club had approached him about the possibility of erecting an equipment shed. Mr. Haas was not aware if it, but the Invaders did sod the field at Complex #2 and were given exclusive use of that field for this summer. Next year the two clubs will have to reach an agreement on that field. Commissioner Grabowski suggested they be gi ven that field permanently. Mr. Haas understood that apparently North Metro parents had offered to help sod but were never called. No decision was made on this matter. Motion carried on a 5-Yes, 2-Absent (Erickson, Paulson) vote. DISCUSS 1996 MAINTENANCE SCHEDULE/PUBLIC WORKS Mr. Starr presented a package with the 1996 objectives, parks and City land that has been maintained, statistics, projects that are planned to be done this summer, and Park Department building needs. The intent is to contract the mowing of the two fire stations, Pumphouse 1, the cemetery, and the mowing of weeds when complaints arise. He already contracts for spraying fertilization and broadleaf weed control. This is the third year for that program, and last year was the best for turf conditions. Mosquito Control will come out to spray the fields and parks if called to do so. They have been very helpful. Further discussion with the Commission was on various proj ects and maintenance items that are being planned, tree plantings for the islands in the Complex #2 parking lot, and the cleanup and projects done in the parks by those participating in the Adopt-A-Park program. UPDATE OF CITY HALL PARK COMPLEX #1/BALLFIELD LIGHTING ROOM DISCUSSION Mr. Haas stated Mr. Stone, Public Works Superintendent, will build a wall this spring to enclose the electrical panel in the athletic u () Regular Andover Park and Recreation Commission Meeting Minutes - April 4, 1996 Page 2 / '1 'j (Update/Park Complex #l/Ballfield Lighting Room, Continued) building. Once it is constructed, one key for each association will be made to allow them to turn the lights on and off. Commissioner Grabowski stated it is important that a door be built for accessibility into the building itself for insurance purposes. He also felt that one key per association is very limiting. He would rather have a plan in place as to who in each association will have a key, and each person will be responsible for their key. Other Commissions also felt that one key per sufficient, thinking four or five would be better. will talk with Mr. Stone about this further. association is not Mr. Haas stated he REVIEW FENCING QUOTES/HAWKRIDGE, PINE HILLS, TIMBER TRAILS Mr. Haas explained he obtained a quote from Town and Country Fence, the same firm that is fencing the Field of Dreams' fields. To install fences in front of and behind the benches along the first and third base lines for all three fields, similar to the Field of Dreams, would be about $12,000. The price is somewhat higher because the cost of fencing has gone up. ':) The Commission understood there would be only one fence, but there was some discussion on doing it right the first time. One concern with fencing is the cleanup, as the debris collects along it. It was suggested the coaches adopt a policy of picking up after games. Commissioner Grabowski was also concerned with increasing the contract with Town and Country Fence when there is the issue of completing the existing contract at the Field of Dreams in time. Mr. Haas stated he will note that concern to the City Engineer, though engineering did not want the concrete slabs poured until the weather warmed up. The Commission felt a few other quotes should be taken to compare the cost for fencing the three fields. To avoid any further time delay, th~ Commission agreed to accept the lowest quote and have all three fields fenced as proposed by Staff. MOTION by Kieffer, Seconded by O'Toole, to go out for quotes and accept the lowest quote so that we get moving with this and not to delay by waiting for another meeting. DISCUSSION: Mr. Haas stated if Town and Country Fence remained the low bid, he would prepare a change order for Council approval. The Field of Dreams would be completed first. A June 1 completion date is being proposed for these three fields. Any change order would have no effect on the completion date for the Field of Dreams' fields. The Commission preferred a May 15 completion date. The concern is having the posts and fencing in place before games are played, as it could be a dangerous situation if games are played while only the posts are in place prior to the installation of the fence. ,,) Motion carried on a 5-Yes, 2-Absent (Erickson, Paulson) vote. '-....-/ , I " ./ , \ c) Regular Andover Park and Recreation Commission Meeting Minutes - April 4, 1996 Page 3 ''\ ; CHAIRPERSON'S REPORT Update - Field of Dreams - Mr. Starr stated the fields are ready for play. The irrigation system must be completed. There are still a lot of hazards out there that need to be completed before the complex can be used. They are striving to have everything completed by April 19. Staff was asked to have signs posted that there is to be no practice or games on the Field of Dreams' fields until May 1. It was also agreed that Commissioner Grabowski will meet with Mr. Starr regarding the purchase of bases for the fields. Mr. Starr stated he will need to order the soccer goals also. The Commission decided to give prior approval to the low quote for soccer goals since time is a factor. MOTION by O'Toole, Seconded received for soccer goals. (Erickson, Paulson) vote. by Anderson, to approve the low quote Motion carried on a 5-Yes, 2-Absent Commissioner O'Toole stated the inside work for the sprinkler system is completed. He is still being told it will be one to one and a half weeks to finish the outside work once they get going. Blacktop for Basketball Court - Mr. Haas stated he will determine if costs were budgeted for a blacktopped basketball court at the Field of Dreams' site. The Commission hoped that the blacktop plus post and backboard can be installed this year. / Flag Poles - Commissioner O'Toole stated McDonald's has donated three or four 25- to 3D-foot flag poles. The intent was to install flags along the trail coming to the concession area. He has finally located them, but the problem is getting them here from Bloomington. Commissioner Grabowski asked Staff to determine what it would cost to have the poles transported to the City and to let him know. He thought he might then be able to negotiate a better price. Operation of the Concession Building - Mr. Haas stated they sent a letter to the one contractor noting some concerns of the City. Staff is trying to set up some requirements to go out for request for proposals. In the mean time, the Council has authorized the hiring of two indi viduals to operate the building; so they are also working on a package to obtain vendors. The Commission did not agree that a contractor should pay a rental fee in addition to giving the City 25 percent of the profits. They felt one or the other would be sufficient, but not both. Commissioner Grabowski stated that organizations hosting tournaments profit strictly off the concessions, not from the entry fees. He thought some policy should be considered to allow these organizations to get a percentage of the concessions whether the concessions are going to be operated by City personnel or by a contractor. The Commission agreed \ that needs to be discussed further. Mr. Haas stated he will discuss it '/ with the Finance Director. ,r '\ U , '\ , I \.J Regular Andover Park and Recreation Commission Meeting Minutes - April 4, 1996 Page 4 \ MOTION by Anderson, Seconded by Grabowski, to adjourn. Motion carried on as-Yes, 2-Absent (Erickson, Paulson) vote. The meeting adjourned at 8:10 p.m. Respectfull ~submitted, ~~~~~ z~L Recording Secretary ) ,~ '. )