HomeMy WebLinkAboutCC June 17, 2008
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, June 17,2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Presentation of Community Partnership Grant - Centerpoint Energy
Resident Forum
Agenda Approval
1. Approval of Minutes (6/3/08 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Plans & Specs/Order Quotes/07 -3 7 AlMetropolitan Mosquito Control- Engineering
4. Approve Amended Development Contract/06-38/Hickory Meadows - Engineering
5. Approve Premises Pennit/Beef O'Brady's/ Andover Football Association, Inc. - Administration
6. Approve Sunday Liquor License/Beef O'Brady's - Administration
7. Approve License Agreement/T -Mobile - Administration
0 8. Approve Stipulation Agreement/CenterPoint Energy - Administration
Discussion Items
9. Anoka County Sheriffs Department Monthly Report - Sheriff
10. Approve Joint Resolution for Concurrent Detachment & Annexation/133fd Avenue NW - Engineering
11. Approve Joint Powers Agreement/City of Coon Rapids - Engineering
Staff Items
12. Discuss Funding Options to Complete Active Projects - Administration -
13. Reschedule August 5th Council Meeting - Administration
14. Schedule July Workshop - Administration
15. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor andCouncilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Special Presentation - Community Partnership Grant - CenterPoint Energy
DATE: June 17, 2008
Al Schwintek from CenterPoint Energy will be present at the meeting to present to the Mayor
and Fire Chief a check for $2,500 from CenterPoint's Community Partnership Grant program.
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0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: June 17, 2008
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
June 3, 2008 Regular Meeting
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DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
~cJPOiI~
Mic elle Hartner
Deputy City Clerk
Attach: Minutes
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6 REGULAR ANDOVER CITY COUNCIL MEETING - JUNE 3,2008
7 MINUTES
8
9
10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, June 3, 2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
15 Councilmember absent: None
16 Also present: City Attorney, Scott Baumgartner
17 Director of Public Works/City Engineer, Dave Berkowitz
18 City Administrator, Jim Dickinson
19 Community Development Director, Will Neumeister
20 Others
21
22
o;~ PLEDGE OF ALLEGIANCE
25
26 RESIDENT FORUM
27
28 Bruce Carlson of Kodiak Development asked to be added to the discussion part of the agenda.
29
30
31 AGENDA APPROVAL
32
33 Councilmember Jacobson indicated in Item 6, the dates are incorrect and should be corrected to
34 reflect June 21, 22 and 23.
35
36 Add Item lOA, (Hickory Meadows Development request for extension of the dates listed in the
37 development contract). Remove from Consent Items for discussion Items 6, (Approve Extension of
38 Liquor License/Tanners Station); and Item 8 (Approve Quote for House Removal/14905 Crosstown
39 Blvd NW).
40
41 Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried
42 unanimously.
43
o:~ APPROVAL OF MINUTES
46
47 May 20, 2008, Regular Meeting: Correct as written.
48
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 2
1 Councilmember Trude stated on page 3, line 44, the motion should read: "to adopt the attached
2 Code Amendment as amended". She indicated there was also a typo on line 27 on the ftrst page, it
3 should be "No one".
4
5 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried
6 unanimously.
7
8
9 CONSENT ITEMS
10
11 Item 2 Approval of Claims
12 Item 3 Accept Feasibility ReportlWaive Public Hearing/Order Plans & Specs/07-
13 37/Metropolitan Mosquito ControllExtension of SS (See Resolution R44-08)
14 Item 4 Approve Specs/Order Quotes/08-13 (Test Well #10) & 08-14 (Test Well #11)
15 (See Resolution R45-08)
16 Item 5 Approve Temporary 3.2% Malt Liquor License/Lions Club/Fun Fest
17 Item 7 . Approve Tobacco License/Croix Oil/13650 Hanson Blvd. NW
18 Item 9 Approve Resolution Acknowledging Approval of Conservation Assistance Grant
019 Application (See Resolution R46-08)
20
21 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
22 unanimously.
23
24
25 CONSIDER CONDITIONAL USE PERM/Tn-MOBILE TELECOMMUNICATIONS
26 TOWER/13875 CROSSTOWN BLVD NW
27
28 Mr. Neumeister explained T-Mobile has applied for a Conditional Use Permit to locate a cellular
29 phone antenna in Andover.
30
31 Mr. Neumeister reviewed the information with the Council.
32
33 Councilmember Jacobson stated there was a comment in the report that there was input from a
34 resident attached, but it was not attached. He asked what the comment was.
35
36 Mr. Neumeister read the email from Crystal Grube dated May 20, 2008 into the record.
37
38 Councilmember Jacobson asked if Ms. Grube had the opportunity to see the diagram of the tower.
39 Mr. Neumeister indicated Mr. Cross was not in and so he did not know if there was further
040 conversation, however, she was notifted of the public hearing at the Planning Commission.
41
42 Mr. Dickinson showed on the diagram where the tower will be placed stating the main reason for the
43 move was they had planned to do some improvement to the siren and to the intersection of
44 Crosstown Drive and Crosstown Boulevard. It was tough to ftt the equipment into the existing site
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 3
1 and maintain adequate site lines. He noted there will not be an issue with sound with regard to the
2 SIren.
3
4 Councilmember Trude asked if anyone on stafIhas talked to the property owner. Mr. Neumeister
5 indicated Mr. Cross has talked to the owner.
6
7 Councilmember Orttel stated it looked like the net change was 25 feet on the map, with the distance
8 quite a bit further moving it toward the housing area, but he did not know if it would be noticed.
9
10 Mr. Dickinson stated they are looKing at landscaping around the site.
11
12 Councilmember Jacobson stated the tower is less than one hundred feet, which means there will be
13 no co-locating. He noticed on the plan a square next to the electronic box which states "future" and
14 he wondered if this meant future electronics for their system exclusively.
15
16 Paul Harrington of Carlson and Harrington explained this would be for T -Mobile's equipment only
17 and for future use. He stated this would not be a good location for co-location. Mr. Dickinson
18 indicated that this will not be an exclusive site for T-Mobile.
019 Motion by Jacobson, Seconded by Knight, to approve the Conditional Use Permit request for a
20
21 cellular phone antenna. Motion carried unanimously.
22
23
24 REQUEST FOR EXTENSION OF DATES LISTED IN THE DEVELOPMENT CONTRACT
25 FOR HICKORY MEADOWS.
26
27 Mr. Neumeister explained the developer of Hickory Meadows has provided a letter and wished to
28 address the Council.
29
30 Mr. Bruce Carlson of Kodiak Development submitted a letter to the Council and explained the
31 reason he needed an extension. He noted he would like a sixty day extension on the developer's
32 agreement. He felt they could have this resolved by September 1, 2008 and was trying to have it
33 completed without losing it.
34
35 Councilmember Jacobson asked ifnothing is substantially done by July 15th, would the process
36 be sending a letter of default with a number of days to remedy the situation. Mr. Dickinson read
37 a portion of the developer's agreement regarding extension of time and identifted how the
38 process would take place.
39
o:~ Councilmember Jacobson stated ifthey extended these thirty days until July 15th and if the
developer did not do anything substantial by then, he would get a letter. Thirty days from than,
42 the letter of credit would be drawn on. Mr. Dickinson stated there are two separate parts to every
43 development agreement. There are certain items under Part A that have a June 15th date and
44 others that have a July 15th date, while Part B has a June 30th date. They have not yet reached
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 4
1 date of default. At those dates if it is not completed, the City would identify they are in default
2 and send a letter. If progress is being made, the City will work with the developer. At this point,
3 they are not seeing signiftcant progress being made so he would be concerned granting an
4 extension without getting any kind of progress being made on the site. Without granting an
5 extension, they have forty-ftve ftfty days to get moving and that would be the point in time he
6 would like to make an administrative decision if progress is being made. It is in our best interest
7 to work with the contractors on site.
8
9 Mr. Dickinson stated as far as Part~, they have a whole month. To make these extensions, if the
10 contractor is mobilized and onsite, signiftcant progress could be made through the next month. If
11 progress was being made staff would sit down with the developer in a meeting and try to ftgure
12 out how the developer will complete the contract.
13
14 Councilmember Orttel asked what the original date of the development agreement was. Mr.
15 Carlson stated it was October 23,2007, while Mr. Dickinson noted it was October 17,2007.
16
17 Councilmember Orttel stated as far as.fmancing, without the major work being done, how is it
18 fmanced. Mr. Dickinson indicated it was a private install of improvements so the developer is
019 contracting with a contractor to put in the improvements. The City holds a letter of credit to
20 assure the work is completed.
21
22 Councilmember Orttel asked what percentages of the various items have been completed. Mr.
23 Berkowitz stated ninety percent of site grading has been done. They are working with the MPCA
24 on temporary erosion control and the development will need to be reseeded after things are ftne
25 graded. He did not believe there was any street lighting installed. Mr. Carlson indicated a
26 portion was. Mr. Berkowitz stated it must be done on the initial section, which would equate to
27 about thirty to forty percent complete. Lot stakes is at zero at this point. Mr. Carlson noted some
28 of the lot stakes are in on the initial section. Mr. Berkowitz stated landscaping improvements
29 and a retaining wall have not been completed.
30
31 Mr. Dickinson stated the parts that have been referenced are considered Part A and the total Part
32 A when they had estimated costs was $119,715.00. The city took a letter of credit for
33 $119,715.00 and to date, have reduced that letter of credit based upon some progress made on
34 site and we are still holding a letter of credit of $91,600.00.
35
36 Mr. Berkowitz stated a lot of the infrastructure improvements have been completed on Part B.
37 He thought it was about seventy percent of the total work completed.
38
39 Staff continued to discuss the letter of credit with the Council.
o:~ Councilmember Orttel stated if this is a reftnance are they looking for reftnancing. Mr. Carlson
42 stated they are restructuring the loan and in actuality they have paid over a half million dollars on
43 the property so far. They are trying to restructure which will take thirty days and once they get
44 that done they can get Kueckle Underground back to complete the work.
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 5
1
2 Councilmember Orttel stated the concern is that if someone else has to go in and pick up the
3 project it will be too late in the construction season if an extension is given. Mr. Carlson stated
4 this is the fIrst extension he has asked for and it is only for sixty days.
5
6 Councilmember Jacobson stated if an extension were granted and they had to call the letter of
7 credit, how far would that put them through the construction season where the City could not get
8 someone to come in and complete what needs to be done. Mr. Dickinson stated it would be
9 September.
10
11 Councilmember Trude thought with the inventory of homes they have in the City there is no race
12 to get the homes to market. She wondered if the City should be encouraging redevelopment in
13 some of these sites because it seems to create difficulties for the people that take it on. Mr.
14 Carlson indicated he has dope everything he possibly could.
15
16 Councilmember Orttel stated if they just let this go they would be into July and could see if any
17 progress has been made.
18
019 Mr. Carlson thought by July 4th, they should have everything in place. Mr. Dickinson reviewed
20 the process if everything were left as is.
21
22 Councilmember Jacobson wondered in light of the discussion, if they granted some sort of
23 extension along with giving them notice that if it is not done by that time, then the letter of credit
24 is pulled automatically. He questioned the legality of that.
25
26 Mr. Dickinson stated they are working with a development contract that states the developer can
27 request an extension. Councilmember Jacobson stated if they do not do anything they are
28 looking to take it over by August 1 st.
29
30 Mr. Carlson stated his concern was on his developer's agreement it shows October 23rd and they
31 did not get to work half the month of December, which was six weeks. In addition, they were not
32 able to start until May 15th, which was only eight weeks of work to do everything. The time table
33 on the agreement probably looked good at the time, but no one anticipated a long winter.
34
35 Councilmember Knight asked without any kind of motion was it an automatic. Mayor Gamache
36 stated without any kind of motion staffwould send a letter on June 15th which would give them
37 thirty days until July 15th for a portion of it. On June 30th, the "B" portion would give them until
38 July 30th.
39
o:~ Mr. Dickinson thought the Council should grant the Part A items to July 15th, which would give
to August. At this point the City can see if there is any progress being made on the site.
42
43 Councilmember Orttel stated he did not have a problem giving an extension of time if fmancing
44 can be done.
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 6
1
2 Motion by Jacobson, Beconded by Knight, to approve an extension of Part A until July 15,2008,
3 which makes Part A and B both due on July 15,2008. Further directing staff to bring back to the
4 next council meeting an amendment to the development contract. Motion carried unanimously.
5
6 CONSIDER APPRO V AVEXTENSION OF LIQUOR LICENSEnANNERS STATION
7
8 Mr. Neumeister explained Raymond Warmuth, Tanners Station, has submitted a request for an
9 extension of his liquor license for three outdoor music celebrations on June 20,21 and 22,
10 August 1,2,3, and September 26,27 and 28, 2008.
11
12 Councilmember Trude wondered if the music would be on all three nights. Mayor Gamache
13 thought it would be on Friday and Saturday nights during each event.
14
15 The applicant reviewed the plans with the Council on how the site will be set up.
16
17 Councilmember Trude wondered what size speakers will be used. The applicant stated it would
18 probably be mid-size speakers.
019
20 Councilmember Orttel stated the problem they had in the past was that the extension of the liquor
21 license did not extend the time. Mr. Dickinson stated the decibel levels that can be received in a
22 commercial zone are different than in a residential zone.
23
24 Mayor Gamache reviewed the tent set up with the applicant. The applicant drew where the band
25 will be located at within the tent.
26
27 Councilmember Trude thought at their next workshop they should talk about outdoor event
28 licensing. She stated she had many comments since their meeting on POV's and thought they
29 will have a lot of people at the meeting if there is noise in the neighborhood east of Hanson
30 Boulevard.
31
32 Mayor Gamache noted the band will be on the east side facing the west but the tent will be
33 enclosed at the end. The applicant agreed.
34
35 Motion by Jacobson, Seconded by Knight, to approve the extension of the liquor license for
36 Tanner's Station for three outdoor music celebrations on June 20 and 21, August 1 and 2, and
37 September 26 and 27,2008 authorizing staff to provide the applicant with the noise ordinance
38 making sure they understand what can be done and when the band needs to quit playing.
39
o:~ Councilmember Trude asked for an amendment to the motion to include "the August and
September concerts be contingent upon a positive report regarding the June 2008 event."
42
43 Councilmember Orttel stated there is a problem with that because he assumes the applicant has to
44 make deposits for the bands well in advance. The applicant indicated the bands were already
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 7
1 booked. Mr. Dickinson stated they can have a staff person on-site taking decibel readings if
2 needed. Councilmember Trude stated she did not care what the readings indicate; she only cared
3 about what the community says.
4
5 Councilmember Jacobson stated he would not accept the amendment based upon
6 Councilmember Orttel' s discussion.
7
8 Councilmember Trude stated Tanner's has not had a negative history, but the concerts were done
9 last year. The applicant indicated they did not have concerts last year. Councilmember Trude
10 stated these events can really affect the reputation of the restaurant in the community and she was
11 concerned about scheduling that many of them and not knowing how they will go.
12
13 It was noted that the Council has concerns about the impact to neighborhoods and if problems
14 occur it will affect the future approval of these types of events.
15
16 Motion carried unanimously.
17
18
019 APPROVE QUOTE FOR HOUSE REMOVAL/14905 CROSSTOWN BLVD NW
20
21 Mr. Neumeister explained Prodger House Movers has submitted the attached quote to purchase
22 and move the vacant house at 14905 Crosstown Boulevard.
23
24 Mr. Neumeister reviewed the information with the Council.
25
26 Councilmember Orttel suggested the City put the house up for bid to the public rather than for
27 quote for house removal.
28
29 Councilmember Trude wondered if they could look at having ACCAP purchase this or give it as
30 a donation rather than demolish it for low-income housing. Mr. Dickinson stated if ACCAP
31 were to take this property they would need to bring the entire structure up to current code which
32 would be cost prohibitive on this particular home. He stated ACCAP looked at this house and
33 backed away from it because of the requirements set by their federal funding.
34
35 Motion by Knight, Seconded by Jacobson, to reject the attached quote for moving the house and
36 remediating the site and have staff go out for bids on the item. Motion carried unanimously.
37
38
39 SCHEDULE EDA MEETING
o:~ Motion by Jacobson, Seconded by Knight, schedule an EDA meeting on June 17,2008 at 6:00 p.m.
42 Motion carried unanimously.
43
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 8
1
2 ADMINISTRATOR REPORT
3
4 City Administrator Dickinson updated the Council on the administration and city department
5 activities, update on CIP projects, meeting reminders, legislative analysis and miscellaneous
6 . projects.
7
8 City Engineer Berkowitz updated the Council on road improvements projects in the City.
9
10 Community Development Director Neumeister updated the Council on development activity in
11 the City.
12
13 M-tYOR/COUNCIL INPUT
14
15 (FEMA Grant for Four Full-Time Inspectors - Fire Department) - Councilmember Orttel stated
16 he was reading the staffupdate and he noticed the Fire Department was applying for a FEMA
17 grant to hire four full time inspectors. FEMA will pay ninety percent of the salary the fIrst year
18 and then reduce it over four years. He thought they wanted to be careful getting into this with the
Q19 fmancial future they have and did not know if they are guaranteed anything if they went ahead
20 with the grant. Mr. Dickinson stated he has not had full communication that they will make the
21 application at this time. The discussion was two to four, the impact does need to be adhered in
22 the budget and identifted.
23
24 (Anoka County Sheriff Update) - Councilmember Orttel wondered how the Anoka County
25 Sheriff who was in the accident was doing. Mr. Dickinson stated he talked with Captain Wells
26 and the officer is alert, conscious and walking around.
27
28 (Fun Fest Update) - Councilmember Orttel reminded the public of Fun Fest on July 11-12,2008.
29 Councilmember Jacobson noted the carnival will not be at Fun Fest this year because of
30 scheduling conflicts. Mr. Dickinson indicated they will have helicopter rides this year.
31
32 (Public Transportation Update) - Councilmember Jacobson stated several years ago they did a
33 survey and asked people if the City provided some sort of public transportation to Minneapolis
34 would they be interested. There was little interest at the time but now with the price of gas and
35 commuting he wondered if the Council would agreed to ask staff to look at the situation again to
36 see if there was some way to provide a park and ride. He also wondered if staff could ftnd out
37 what is available and what the cost may be. Mayor Gamache thought it was a good idea. Mr.
38 Dickinson stated he anticipated thiswill be brought up with the Northstar Group.
39
O~ Motion by Jacobson, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:24 p.m.
42
43 Respectfully submitted,
44 Susan Osbeck, Recording Secretary
0 Regular Andover City Council Meeting
Minutes - June 3, 2008
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JUNE 3, 2008
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE ........ ......................................... .... ..... ....... ... ....... ........................ ...... 1
RESIDENT FORUM .................... ..... ......................................... ..... .... ... ........ .... .... ...... ............ ...... 1
AGENDA APPROV AL.................................................................................................................. 1
APPROV AL OF MINUTES. .......... ....... .......................................... .......... ..... ..................... ........... 1
CONSENT ITEMS ... ................... ....... ............ .................... ...... ..... ......... ...... ....................... ........... 2
Approval of Claims... ........... ...... .... ... .... ...... ................................. ....... ... ..... ........ ...... ..... ............. 2
Resolution R44-08 accepting Feasibility ReportlWaive Public Hearing/Order Plans &
Specs/07-37/Metropolitan Mosquito ControllExtension of SS ............................................... 2
Resolution R45-08 approving Specs/Order Quotes/08-13 (Test Well #10) & 08-14
(Test Well # 11) ........ ..................... ........................................ ....... ..... .......... ............ ............ ..... 2
Approve Temporary 3.2% Malt Liquor License/Lions Club/Fun Fest....................................... 2
Approve Tobacco License/Croix Oil/13650 Hanson Blvd. NW ................................................ 2
Resolution R46-08 approving Resolution Acknowledging Approval of Conservation
Assistance Grant Application. ........................ .............................. ........ ................ ................... 2
0 CONSIDER CONDITIONAL USE PERMlT/T-MOBILE TELECOMMUNICATIONS
TOWER/13875 CROSSTOWN BLVD NW ............................................................................. 2
REQUEST FOR EXTENSION OF DATES LISTED IN THE DEVELOPMENT CONTRACT
FOR HICKORY MEADOWS. ...................".............................................................................. 3
CONSIDER APPROV AL/EXTENSION OF LIQUOR LICENSE/TANNERS STATION .......... 6
APPROVE QUOTE FOR HOUSE REMOV AL/14905 CROSSTOWN BLVD NW.................... 7
SCHEDULE EDA MEETING ........................................................................................................ 7
ADMINlSTRA TOR REPORT ....................................................................................................... 8
MA YOR/COUNCIL INPUT .......................................................................................................... 8
FEMA Grant for Four Full Time Inspectors - Fire Department................................................. 8
Anoka County Sheriff Update... .... ... ............ ................................... ..... ... ..... ...... .................. ....... 8
Fun Fest Update. .... ............................ ............ ................................... ........ ............. ........ ....... ...... 8
Public Transportation Update. .... .... ... ....... ............................................. ............. .................. ...... 8
Adjournment. .................................................................................................................................. 8
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C I T Y o F @
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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director"
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: June 17,2008
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $194,150.26 on disbursement edit. lists #1 - 3 from 06/05/08 to 06/12/08 have been issued and
released.
o Claims totaling $226,585.80 on disbursement edit list #4 dated 06/17/08 will be issued and released upon
approval.
BUDGET IMPACT
The .edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUlRED
The Andover City Council is requested to approve total claims in the amount of $420,736.06. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
'ci?3~
Lee Brezinka
Attachments: Edit Lists
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinsonl City Administrator
David D. Berkowitz, Director of Public Wo
FROM: Jason J. Law, Asst. City Engineer
SUBJECT: Approve Plans & Specs/Order Quotes/07-37 AlMetropolitan Mosquito
ControllExtension of SS - Engineering
DATE: June 17, 2008
INTRODUCTION
The City Council is requested to approve final plans and specifications and order quotes for the extension
of sanitary sewer for 1260 Bunker Lake Boulevard NW (Metropolitan Mosquito Control District),
Project 07-37A.
DISCUSSION
0 The Metropolitan Mosquito Control District (MMCD) has petitioned for sanitary sewer to be constructed
to their building located on Bunker Lake Boulevard NW. The project cost to be assessed to MMCD is
$110,170.34. This.improvement has the potential to also serve the Anoka County Parks Building located
at 1350 Bunker Lake Boulevard NW. Anoka County has voiced interest in eventually connecting to the
sanitary service, but has not shown interest to move forward with the connection at this time.
Since the MMCD would liketo move forward with the connection at this time, staff recommends to
assess the MMCD as identified in the feasibility report and carry the cost for the lateral improvements to
the Anoka County Parks Building until a future connection is petitioned for.
BUDGET IMPACT
The improvement cost ($110,170.34) for the MMCD would be assessed over an 8 year period. The
lateral cost for Anoka County Parks ($46,313.46) would be funded through the Sanitary Sewer Trunk
Fund and assessed as a fee when the Parks Building petitions for such improvements. This cost would be
indexed using the Engineers News Record.
ACTION REOUIRED
The City Council is requested to approve the resolution approving final plans and specifications and
ordering quotes for the extension of sanitary sewer for 1260 Bunker Lake Boulevard NW (Metropolitan
Mosquito Control District), Project 07-37A.
0
cc: R. Richard Gauger, Gauger Engineering, Inc., 35 W. Water Street, St. Paul, MN 55107
\ WilliamJ. Caesar, MMCD, 1260 Bunker Lake Blvd. NW, Andover, MN 55304
Jon V onDelinde, Anoka County Parks
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
SOLICITING FOR QUOTES FOR THE IMPROVEMENT OF PROJECT NO. 07-37 A,
METROPOLITAN MOSQUITO CONTROL SEWER EXTENSION.
WHEREAS, pursuant to Resolution No. -08, adopted by the City
Council on the 3rd day of June ,2008, the City Enqineer has
prepared the final plans and specifications for Project No. 07-37 A. Metropolitan
Mosquito Control Sewer Extension; and
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 1 ih day of . June ,2008.
0 WHEREAS, the City Council of the City of Andover hereby approves the Final
Plans and Specifications and to hereby directs the City Engineer to seek quotes for
the improvements; and
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1 ih day of June , 2008 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
0
C I T Y o F @
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: Approve Amended Development ContractJ06-38/Hickory Meadows -
Engineering
DATE: June 17,2008
INTRODUCTION
This item is in regard to approving an amendment to the development contract for Hickory
0 Meadows, Project 06-38.
DISCUSSION
Based on the direction from the City Council at the last City Council meeting, City staff was
requested to prepare an amendment to the development contract. Attached is the proposed ftrst
amendment to the development contract that reflects the improvements to be completed by July
15, 2008 in Article Two for Parts A & B. If the contract is approved by the City Council, the
developer will need to sign the amendment to the development contract.
ACTION REQUIRED
The City Council is requested to approve an amendment to the development contract for Hickory
Meadows, Project 06-38.
Respectfully submitted,
l#ijJJoM
Todd J. Haas
Attachments: First Amendment to Development Contract, Cost Estimate & Location Map
0 cc: Bruce Carlson, Kodiak Development, Inc., 2187 - 142nd Lane NW, Andover
0
FIRST AMENDMENT TO DEVELOPMENT CONTRACT
(Developer Installed Urban Developments)
THIS FIRST AMENDMENT TO DEVELOPMENT CONTRACT made this 17th day
of June , 2008, is by and between the City of Andover, whose address is 1685
Crosstown Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized
under the laws of the State of Minnesota, hereinafter referred to as the "City", and Kodiak
0 Development. Inc. , a Minnesota Corporation , whose address is 2187 - 142nd Lane
NW. Andover , Minnesota, 55304 hereinafter referred to as the "Developer".
WHEREAS, the City and Developer entered into a development contract dated
October 17. 2007 and that this is a first amendment to said agreement.
WHEREAS, the Developer has received final plat approval from the City Council for a
proposed plat of land within the corporate limits of the City to be known as Hickory
Meadows ; and
WHEREAS, the Developer desires final plat approval prior to completion of certain
improvements as required under the Subdivision City Code of the City of Andover; and
WHEREAS, said Subdivision City Code and Minnesota Statutes 462.358 authorizes
the City to enter into a Development Contract secured by a cash payment in regards to the
completion of all such improvements following final approval by the City Council.
NOW, THEREFORE, in consideration of the mutual promises of the parties made
herein,
0 IT IS AGREED BY AND BETWEEN THE PARTIES HERETO that the Developer will
be responsible to install the necessary improvements described below within the plat of
Hickory Meadows according to the approved grading, drainage and erosion control plan and
-1-
according to the approved street and utility plans and specifications and any revisions
0 thereof as approved by the City of Andover.
ARTICLE ONE
DESIGNATION OF IMPROVEMENTS
Improvements to be installed at the Developer's expense by the Developer as
hereinafter provided are hereinafter referred to as "Developer's Improvements".
ARTICLE TWO
DEVELOPER'S IMPROVEMENTS (PART A)
The Developer fully understands that the following improvements that are to be made
will be at the Developer's expense and the improvements shall be completed by said new
date.
Estimated cost of Developer's Improvements for Parts A, the description and completion
dates are as follows:
Estimated Date to be
Description of Improvements Cost Completed
Part A
0 1. Site grading, certification letter and $25,000.00 July 15, 2008
as-builts
2. Street lighting $20,000.00 July 15, 2008
3. Lot stakes $3400.00 July 15, 2008
4. Dead and/or Diseased tree removal $1000.00 July 15, 2008
5. Erosion control/street $2500.00 On-Going
sweeping/tree protection
6. Sodding of boulevard (If required in $ NA On-Going
common areas)
7. Landscaping improvements $ 2500.00 July 15, 2008
8. Other (Retaining Wall) $15,000.00 July 15, 2008
Total Estimate of Part A (Items 1-8) $69,400.00
Estimated Legal, Engineering & $10,410.00
Administrative, Indirect Costs
(15%)
Security Requirement Part A $119,715.00
(150% )
Total Part A $119,715.00
0
-2-
0 DEVELOPER'S IMPROVEMENTS (PART B)
The Developer will construct and install at Developer's expense the following
improvements and the improvements shall be completed by said new date:
Estimated Date to be
Description of Improvements Cost Completed
Part B
1. Sanitary sewer, watermain, streets, $1,075,264.00 July 15,2008
storm sewer, etc. (Based on
Developer's estimated construction
cost)
2. Trails/Sidewalks $NA
Total Estimate of Part B (Items 1-2) $1,075,264.00
Estimated Legal, Engineering & $161,289.00
Administrative, Indirect costs (15%)
Security Requirement Part B (105%) $1,298,400.00
Total Part B $1,289,400.00
0 The Developer understands that the only amendment that is being made to the original
development contract is the new completion date in regards to Parts A and B of Article
Two. Otherwise all other portions of the original development contract that has been
executed by both the City and the Developer still stand as written.
Kodiak Development. Inc. CITY OF ANDOVER
DEVELOPER
By By
Mayor
By ATTEST:
By
Deputy City Clerk
STATE OF MINNESOTA )
) SS.
0 COUNTY OF ANOKA )
On this day of , 2008, before me, a Notary
-3-
Public within and for said County, personally appeared Michael R. Gamache and Michelle
0 L. Hartner, to me known to be respectively the Mayor and Deputy City Clerk of the City of
Andover, and who executed the foregoing instrument and acknowledged that they
executed the same on behalf of said City.
Notary Public
STATE OF MINNESOTA )
)SS.
COUNTY OF ANOKA )
On this day of , 2008, before me, a Notary Public
within and for said County, personally appeared Bruce Carlson , to me known to be
the President of Kodiak Development. Inc. , a Minnesota
Corporation , and who executed the foregoing instrument and acknowledged that
they executed the same on behalf of said corporation.
0 Notary Public
This instrument was prepared by:
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
0
-4-
C I T Y o F @
NDOVE
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council r
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Consider Approval of Premises PermitlBeef 0' Brady' s/ Andover Football
Association, Inc.
DATE: June 17,2008
INTRODUCTION
The Andover Football Association, Inc. has submitted a lease for lawful gambling
activity.
0 DISCUSSION
The Andover Football Association is proposing to operate a pulltab operation at Beef
O'Brady's.
The rent to be paid to BeefO'Brady's by Andover Football will be 10% of the gross
proftts per month.
Attached is a copy of the Lease for Lawful Gambling Activity and a resolution approving
the premises permit.
ACTION REQUIRED
Council is requested to consider approval of the premises permit for the Andover
Football Association, Inc. to conduct lawful gambling at BeefO'Brady's for a period of2
years.
Respectfully submitted,
0 ~
Michelle Hartner
Deputy City Clerk
Attach: Lease for Lawful Gambling Activity
Resolution
.
. Minn sota Lawful Gambling
6/07
LG215 Lease for Lawful Gamblin
Page 1 of 2
0 Check applicable item:
X 1. Lease for new application. Submit with new premises permit application.
_2. Renewed lease. Submit with premises permit renewal.
__3. New owner. Effective date _/__/__ Submit new or amended lease within 10 days after new lessor assumes ownership.
__4. Amended lease
· Checkthechange(s) in the lease: _Rent _Premises name _Booth/bar _Activity change _Other
· Date that changes will be effective _/_/_
· Both parties must initial and date all changes.
· Submit changes at least 10 days before the effective date of the change.
Organization name A-SSI1C.;A~;iOY\., ~c. License number
Daytime phone
ft^Jot/u Fd"~f\ It
7 b~-1S'-l-I(.iIO
Name of leased premises Street add'(.ss City
State Zip Daytime phone
:l, is rc: j, p.., e... (Ii. j. ('<{Iff) /3t(l'tN~1 sr /l /-r~tI i' Y MN
r~Jo f
~.f 0 Ta iI- ; ILf
Name of legal owner of premises Business/street address City C €,7
T) f2 -er-IS &/{fit./ t01 ti C e r. f{'q if
/<..-
Name of lessor (if same as legal Business/strllet at-dress City
owner, write in "SAM ") I ~ i &{ () 81 fA oil I il..1 .. 14t\J/ov<!v
1:. ~ !5r;;s. ~c :ef i) fJl' t/. I #- i / 'f
Ch~~~i{...J)~II"~c:ti\li~it!~~I1~t\lllillb~~oh~...~tc!~..... ........
-=-Pull-tabs _Pull-tabs with dispensing device ./ Tipboards _Paddlewheel
Booth operation - sales of gambling equipment by an employee Bar operation - sales of gambling equipment
within a leased
(or volunteer) of a licensed organization within a separate enclosure premises by an employee of the lessor
from a common area where
that is distinct from areas where food and beverages are sold. food and beverages are also
sold.
0
If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits
are
based on the following combinations of operation: based on the following combinations of operation:
- Booth operation - Bar operation
- Booth operation and pull-tab dispensing device - Bar operation
with pull-tab dispensing device
- Booth operation and bar operation - Pull-tab dispensing
device only
- Booth operation, bar operation, and pull-tab dispensing device
The maximum rent allowed may not exceed $1,750 in total The maximum rent allowed may
not exceed $2,500 in total
per month for all organizations at this premises. per month for all organizations
at this premises.
COMPLETE ONE OPTION: COMPLETE ONE OPTION:
Option A: 0 to 10% ofthe gross profits per month. Option A: 0 to 20% ofthe gross profits per month.
Percentage to be paid % Percentage to be paid
%
Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0
$400 per month may be paid. Amount to be paid $ to $200 per month may be paid. Amount to be
paid $
Option c: $0 to $400 per month on the first $4,000 of gross Option C: $0 to $200 per month on the first $1,000 of gross
profit. Amount to be paid $ 'f oc) . profits. Amount to be paid $
Plus, 0% to 10% of the gross profits may be paid per month on Plus, 0% to 20% of the gross profits may be paid per month on
gross profits over $4,000. Percentage to be paid /0 % gross profits over $1,000. Percentage to be
paid %
.
Opti n D: 0 to 10% of the gross profits per month from all lawful _ Option F: No rent may be paid for bingo
gambling activities held during bingo occasions, excluding bar bingo. conducted
in a bar.
Percentage to be paid %
Option E: A rate based on a cost per square foot, not to exceed
110% of a comparable cost per square foot for leased space, as
approved by the director of the Gambling Control Board. No rent may be For any new bingo activity not previously
0 paid for bar bingo. Rate to be paid $ per square foot.
The lessor must attach documentation, verified by the organization, to included in a Premises PermitApplication,
confirm the comparable rate and all applicable costs to be paid by the attach a separate sheet of paper listing the
organization to the lessor.
days and hours that bingo will be conducted.
~
. ~w
LG215 Lease for Lawful Gambling Activity Page 2 of 2
O Lease Term Other Prohibiti ns
The term of this lease agreement will be concurrent with the . The lessor will not impose restrictions on the organization with respect
premises permit issued by the Gambling Control Board (Board). to providers (distributors) of gambling-related equipment and services
or in the use of net profits for lawful purposes.
Management of G~mbling Prohib.ited . The lessor, any person residing in the same household as the lessor,
The owner of the premises or th~ lessor Will not manage the the lessor's immediate family, and any agents or employees of the
conduct of gambling at the premises. lessor will not require the organization to perform any action that
.. . . . would violate statute or rule. The lessor must not modify or terminate
Participation as ~I~vers. Prohl~lted this lease in whole or in part due to the lessor's violation of this
The le~sor, the lessor s Immediate ~mlly, and ~~y agents or provision. If there is a dispute as to whether a violation occurred, the
~ambllng employees of the I~sor will not parl:!clpate as players lease will remain in effect pending a final determination by the
In the conduct of lawful gambling on the premises. Compliance Review Group (CRG) of the Gambling Control Board. The
. lessor agrees to arbitration when a violation of this provision is
Illegal Gambling alleged. The arbitrator shall be the CRG.' '
· The lessor is aware of the prohibition against illegal gambling .
in Minnesota Statutes 609.75, and the penalties for illegal "
gambling violations in Minnesota Rules 7865.0220 Subpart 3. Access to permitted premises ... 's
' The Board and its agents, the commissioners of revenue and public '
In addition, the Board may authorize the organization to safety an.d their ag:nts, and law enforcem~nt pe,:onnel hav: access to
withhold rent for a period of up to 90 days if the Board the permitted premises ~t a.ny reasonable time dunng ~e buslne~s hour:
determines that illegal gambling occurred on the premises and of ~e lessor: The organization has access to the permitted premises ,'.
that the lessor or its employees participated in the illegal dunng any ti~e reasonable ~nd when necessary for the conduct of
gambling or knew of the gambling and did not take prompt lawful gambling on the premises.
action to stop the gambling. Continued tenancy of the
organization is authorized without payment of rent during the Lessor records. . .
time period determined by the Board for violations of this The I~~ must maintain a record of all. money received from t~e
provision as authorized by Minnesota Statutes 349.18 organization, and make the record available to the Board and Its agents,
Subdivisi~n l(a). ' and the commissioners of revenue and public safety and their agents
upon demand. The record must be maintained for 3-1/2 years.
· To the best of the lessor's knowledge, the lessor affirms that
any and all games or devices located on the premises are not Rent all-inclusive
being. used, and are ~o.t .capable .of b.eing used, i~ a ~anner Amounts paid as rent by the organization to the lessor are all-inclusive.
O th~t Violates the prohibitions against Illegal gambling In No other services or expenses provided or contracted by the lessor may
Minnesota Statutes 609.75. be paid by the organization, including but not limited to trash removal,
· Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an janitorial and cleaning services, snow removal, lawn services, electricity,
organization must continue making rent payments under heat, security, security monitoring, storage, other utilities or services,
the terms of this lease, if the organization or its agents are and in the case of bar operations, cash shortages.
found to be solely responsible for any illegal gambling,
conducted at this site, that is prohibited by Minnesota Rules Any other expenditures made by an organization that is related to a
7861.0260, Subpart 1, item H or Minnesota Statutes 609.75, leased premises must be approved by the director of the Gambling
unless the organization's agents responsible for the illegal Control Board. Rent payments may not be made to an individual.
gambling activity are also agents or employees of the lessor.
· The lessor must not modify or terminate the lease in whole or Changes ~n lease. . . . .
in part because the organization reported, to a state or local If,the lea~e IS amended With no change In ownership, the organization
law enforcement authority or the Board, the conduct of illegal Will su.bmlt the amended lease to the Boar~ at least 1? days before the
gambling activity at this site in which the organization did not effect!ve ?ate ?f the c~ange. If a change In ownership o~c~rs, the
participate. organization Will submit an amended lease ~o the Board Within 10 days
after the new lessor has assumed ownership.
Acknowledgment of Lease Terms I affirm that this lease is the total and only agreement between the lessor and the
organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of
the director of the Gambling Control Board.
Other terms
o .1\r.I _~<)3 d J
Questions? Contact the Ucensing Section, Gambling Control Board, at 651-639-4000. T is publication wi I be made available in
alternative format (i.e. large print, Braille) upon request. The information requested on this form will become public information when
received by the Board, and used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities.
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION APPROVING A PREMISES PERMIT FOR THE ANDOVER
FOOTBALL ASSOCIATION, INC. TO CONDUCT LAWFUL GAMBLING AT BEEF
O'BRADY'S, 15190 BLUEBIRD STREETNW, SUITE 114, ANDOVER,
MINNESOTA.
WHEREAS, the Andover Football Association, Inc. has submitted an application
to the City of Andover for a premises permit to operate lawful gambling at Beef
O'Brady's, 15190 Bluebird Street, Suite 114, Andover, Minnesota; and
WHEREAS, per Minnesota Gambling Control requirements, a resolution must be
adopted by the City Council approving said permit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
0 Andover that a premises permit for lawful gambling conducted by the Andover Football
Association Inc. is hereby approved.
Adopted by the City Council of the City of Andover this _ day of . 2008.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
0
(f)
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Consider Sunday License/Beef '0' Brady's
DATE: June 17,2008
INTRODUCTION
Z-Bros., Inc. has applied for a Sunday license for BeefO'Brady's to be located at 15190
Bluebird Street NW.
0 DISCUSSION
The City Council approved the on-sale wine and beer license for Z-Bros., dba Beef
O'Brady's at the March 18,2008 meeting.
ACTION REQUIRED
The City Council is requested to consider approval of the Sunday license for Z-Bros., dba
Beef '0' Brady's.
Respectfully submitted,
Lfk
MidI lIe Hartner
Deputy City Clerk
0
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division (AGED)
444 Cedar Street, Suite 133, St. Paul, MN 55101-5133
Telephone 651-201-7507 Fax 651-297-5259 TrY 651-282-6555
Certification of an On Sale Liouor License. 3.2% Liouor license. or Sunday Liouor License
Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor
license types: 1) City issued on sale intoxicating and Sunday liquor licenses
2) City and County issued 3.2% on and off sale malt liquor licenses
Name of City or County Issuing Liquor License 4ndover License Period From: 8-1-08 To: 12-31-08
Circle one:~ LiC~ License Transfer <- Suspension Revocation Cancel
(former licensee name) (Give dates)
License type: (circle all that apply) On Sale Intoxicating ~daY Liq~ 62'% On sa~ 3.2% Off Sale
Fee(s): On Sale License fee:$ Sunday License fee: $200.00 3.2% On Sale fee: $500.003.2% Off Sale fee: $
Licensee Name: ZeBros., Inc. DaB Social Security #
(corporation, partnership, LLC, or Individual)
Business Trade Name l}eef O'Brady's BusinessAddress15190 Bluebird St. ~ityAndover
Zip Code 55304 Business Phone Home Phone -
Home Address City Andover Licensee's MN Tax ill # 9263745
~icensee's Federal Tax ill # 26-1889875 (To Apply call 651-296-6181)
(To apply call IRS 800-829-4933)
If above named licensee is a corporation, partnership, or LLC, complete the following for each partner/officer:
Anthony J. Zeece President Andover,MN 55~
Partner/Officer Name (First Middle Last) Home Address
Matthew K. Zeece Vice President - St. Francis, ~
(Partner/Officer Name (First Middle Last) Social Security # Home Address
Partner/Officer Name (First Middle Last) DOB Social Security # Home Address
Intoxicatfug liquor li6ensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate
must contain all of the following:
1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license.
2) Cover completely the license period set by the local city or county licensing authority as shown on the license.
Circle One: (Yes @ During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law?
Workers Compensation Insurance is also required by all licensees: Please complete the following:
Workers Compensation Insurance Company Name: The. Ohio Casualty In. CoYolicy # B08052718360
I Certify that this license(s) has been ap 'ved in an official overning body of the city or county.
City Clerk or County Auditor Signature. " A Date 0-/ !-{)7
o . (tit) ~
On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the
application for the Buyers Card, please call 651-215-6209, or visit our website at www.dps.state.mn.us.
(Form 9011-5/06)
0 (S)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve License Agreement - T-Mobile
DATE: June 17,2008
INTRODUCTION
City Administration has negotiated a license agreement with T-Mobile to situate a 75 - foot tall tower
on City owned property for the purpose of placing cellular antennas. The tower will also be the home
to a City owned emergency siren.
The current City emergency siren tower at this location is in need of repair and as part of this
0 agreement T-Mobile will mount our emergency siren to the new tower at no cost to the City. This
alone provides signiftcant budget savings to the City.
DISCUSSION
The Attached agreement with T -Mobile was a contingency for the recent CUP approval for a cellular
tower along Crosstown Drive on June 3, 2008. The agreement calls for the following payments in the
ftrst term: Year 1 $2,000, Year 2 $3,000, Year 3 $4000, Year 4 $5,000 and Year 5 $6,000. The
agreement does call for extended terms (pg. 8) in which the annual rental price increases $1,000 each
year until year 20.
The attached agreement is comparable in form and compensation with other agreements in the Twin
Cities Metro area, most recently Eden Prairie. The City Attorney has reviewed and provided comments
on the License Agreement; those comments have been inserted into the agreement.
ACTION REOUESTED
The Andover City Council is requested to approve the attached License Agreement with T-Mobile.
0
Attachments
0 LICENSE AGREEMENT
This License Agreement ("Agreement") made this day of , 2008, between City
of Andover, 1685 Crosstown Blvd NW, Andover, Minnesota 55304, a Minnesota municipal
corporation, hereinafter referred to as "Grantor," and T-Mobile Central LLC, 8000 West 78th Street,
Suite 400, Minneapolis, Minnesota 55439, a Delaware limited liability company, hereinafter referred to
as "Grantee."
RECITALS:
A. Grantor is the owner of certain real property located in Anoka County, State of Minnesota, and
more particularly described in Exhibit A attached hereto (the "Land") on which is to be situated a 75 -
foot tall siren tower (the "Tower"). The Land and the Tower are hereafter called the (the "Property").
B. Grantee desires a license to use portions of the Property, as described herein for the purpose of
constructing, operating, and maintaining a communications facility ("Facility").
NOW THEREFORE, the parties agree as follows:
1. Grant of License. Grantor grants to Grantee a License for the use of that part of the Property for
the period, uses, and consideration in accordance with all of the terms, covenants, conditions, and
provisions contained herein.
0 2. Term. The initial term of the License granted hereby shall be for a period of ftve years (the
"Term"), commencing on the earlier of the date that Grantee begins construction on the Property, or
May 1,2009 (the "Commencement Date").
3. Consideration. Notwithstanding anything to the contrary herein, and in accordance with the
attached Addendum [as defmed below in Section 8(b)], Grantee will pay the following rent to Grantor
during the initial Term of this Agreement: Year 1 $2,000, Year 2 $3,000, Year 3 $4000, Year 4 $5,000
and Year 5 $6,000. During any Extended Terms, Grantee shall pay annual rent to Grantor in accordance
with the provisions of this Section 3 and Section 22, below, and such annual rent shall be due and
payable on or before each anniversary of the Commencement Date.
4. Grantee's Use. Grantee may use the following parts of the Property for the following uses, and
the construction, maintenance, repair and replacement of the following (all of which are hereafter
referred to as the "Improvements"):
(a) Not more than Twelve (12) cellular and link antennas and necessary connecting wave-
guide and appurtenances on the Tower as more particularly described in Exhibit B attached
hereto.
I (b) A ground equipment enclosure on ground space consisting of approximately two hundred
and ~(250) square feet, to be erected on the Property as described in Exhibit C attached
0 hereto ("Equipment Structure") to contain Grantee's radio transmission, computer equipment
and emergency battery and generator equipment.
1
0 (c) Utility wires, cables, conduits and pipes underground and within that part of the Property
described in Exhibit C attached hereto.
(d) Right to ingress and egress 24 hours each day, seven (7) days a week, on foot or motor
vehicle on and over that part of the Property from and to the Facility, as described in Exhibit C
for the purpose of inspecting, maintaining and repairing its Facility and related equipment,
provided however, Grantor shall have the right to require Grantee to exercise its right of ingress
1 and egress on and over a different part of the Property or other property as may be provided by
or through Grantor.
(e) A separately metered connection to the electric utility, which supplies electricity.
All Improvements shall be at Grantee's expense and the Improvements, including antennas and
equipment, shall be maintained in a reas()~able condition and secured by Grantee. Grantee shall
ensure that its use of the Property is consistent with all local, state and federal laws, ordinances,
and regulations. Notwithstanding anything in the foregoing to the contrary, Grantee, at
Grantee's sole cost and expense, shall reattach and install the Grantor's siren on the new tower.
The siren shall be provided by Grantor, at Grantor's sole cost and expense.
5. Exclusive and Non-Exclusive License. Grantee's License to use those portions of Grantor's
Property denominated on Exhibit B as "Exclusive" (Exclusive Area") shall be for the sole and exclusive
0 use of Grantee, subject to Grantor's right to use the Exclusive Area for its own communications
facilities or other public purposes in the future, as well as for the purpose of maintenance of the Property
and Grantor's equipment. Grantee's License to use all other portions of Grantor's Property shall be non-
exclusive, and Grantor shall have the right to use its Property and to authorize others to do so as Grantor,
in its sole discretion, may determine. In the event that the use of the. Property by others to whom
Grantor may hereafter authorize such use constitutes an unreasonable or harmful interference with
Grantee's use of the Property, or if Grantor utilizes any or all of the Exclusive Area, Grantee may give
notice to Grantor of such interference. If the interference is not corrected within thirty (30) days after
the giving of such notice, Grantee may terminate this Agreement upon notice to Grantor.
6. Utilities and Taxes.
(a) Grantee will be responsible for installation and payment of all utilities required by its use
of the Property. Grantee may, solely at its expense and subject to prior approval of Grantor,
install or improve existing utilities servicing the Facility and may install an electrical grounding
system or improve any existing electrical grounding system to provide the greatest possible
protection from lightning damage to the Facility, as depicted in Exhibit B, hereto. Grantor will
reasonably cooperate with Grantee's efforts to improve existing utilities on the Property for
Grantee's use, or to connect the Facility to existing utilities on the Property, and Grantor will
reasonably consider execution of any easement, right-of-way or similar agreement that Grantee
or a utility service provider may reasonably request for any such purposes.
01 (b) Grantee shall pay personal property or real estate taxes levied against or upon the
Improvements or the Property.:. Grantor will provide to Grantee a copy of any notice of taxes or
2
0 special assessments imposed upon the Improvements or Property as a result of the Improvements
or use of the Property by Grantee, which Grantor may receive from any taxing authority. Subject
to any and all limitations imposed by law, Grantee may contest, at its own expense, any such
taxes or assessments.
7. Maintenance. All costs for maintenance of the Property that result from Grantee's use of the
Property shall be paid promptly to Grantor by Grantee upon Grantor's incurring the cost thereof.
8. Ownership of Improvements.
(a) During the term of this Agreement and any Extended Term, ownership of the
Improvements will remain in the Grantee. Upon termination of this Agreement for any reason,
including expiration of the Term or an Extended Term, the Improvements shall become the
property of Grantor, except (a) the transmitting, receiving, antennas switching equipment and
cabinets commonly associated with wireless telephone service, and (b) those Improvements
which Grantor notiftes Grantee of Grantor's desire to have removed. Grantee shall, not less than
sixty (60) days from the termination of this Agreement or the effective date of notice, remove
those Improvements required to be removed by Grantee and shall restore the Property from
which they have been removed to its condition at the commencement of the Term. Prior to the
Commencement Date, Grantee, at its sole cost and expense, will procure and deliver to Grantor
an irrevocable letter of credit or removal bond in favor of Grantor in the principal amount of Ten
01 Thousand Dollars ($10,000.00) to secure Grantee's obligation to remove the Improvements. Said
letter of credit will be from a fmancial institution acceptable to the grantor. In the event Grantee
fails to remove the Improvements required to be removed within the time or times provided,
Grantor may do so. Grantee shall reimburse Grantor for all reasonable costs incurred by Grantor
to remove the Improvements and restore the Property. Grantor may draw from the letter of
credit or bond so much thereof as will reimburse Grantor for its costs. Any amount remaining
will be refunded to Grantee. If the letter of credit is insufficient to cover Grantor's costs,
Grantee shall promptly pay to Grantor the deftciency.
(b) Notwithstanding anything to the contrary herein, the parties acknowledge and agree that
in accordance with terms and conditions of the attached Addendum to License Agreement
("Addendum"), which is incorporated herein by this reference, Grantee will, among other things,
replace the Existing Siren Tower (as deftned in the Addendum) with a New Tower (as deftned in
the Addendum). The Addendum also speciftes the parties' respective rights and obligations with
respect to other matters relating to the Existing Siren Tower and New Tower.
9. Defense and Indemniftcation.
(a) General. Grantee shall defend, indemnify and hold harmless Grantor and its elected
officials, officers, employees, agents, and representatives, from and against any and all claims,
costs, losses, expenses, demands, actions, causes of action and liens, including reasonable
attorneys' fees and other costs and expenses of litigation (i) which may be asserted against or
incurred by Grantor or for which Grantor may be liable in the performance of this Agreement,
0 except those which arise from the negligence or willful acts of Grantor, its employees, agents or
3
0 contractors, and/or (ii) arising out of Grantee's negligence in the installation, operation, use,
maintenance, repair, removal of Grantee's Improvements on the Property.
(b) Hazardous Materials. Without limiting the scope of Subparagraph 9(a) above, Grantee
will be solely responsible for and will defend, indemnify, and hold Grantor, its agents, and
employees harmless from and against any and all claims, costs, and liabilities, including
reasonable attorney's fees and costs, arising out of or in connection with the cleanup or
restoration of the Property resulting from Grantee's use of Hazardous Materials. For purposes of
this Agreement, "Hazardous Materials" shall mean: Any substance or material defmed or
designated as hazardous or toxic waste, hazardous or toxic substance, pollutant, contaminant, or
other similar term, by any federal, state or local environmental statute, regulation, order or
ordinance presently in effect, including, without limitation, asbestos and petroleum products.
(c) Grantee's Warranty. Grantee represents and warrants that its use of the Property will not
generate and Grantee will not store or dispose of on the Property, nor transport to or over the
Property, any Hazardous Materials in violation of applicable law. The obligation of this
Paragraph 9 shall survive the expiration or other termination of this Agreement.
(d) Grantor's Warranty. Grantor represents and warrants that it has no knowledge of any
Hazardous Materials on the Property in violation of any applicable law.
10. Insurance.
0 (a) General Liability. Grantee shall maintain an occurrence form commercial general
liability insurance coverage. Such coverage shall include, but not be limited to, bodily injury,
property damage - broad form, and personal injury, for the hazards of Premises/Operation, broad
form contractual liability, independent contractors, and products/completed operations.
Grantee shall maintain aforementioned commercial general liability coverage with limits of
liability not less that $2,000,000 each occurrence; $2,000,000 personal and advertising injury;
$2,000,000 general aggregate, and $2,000,000 products and completed operations aggregate.
These limits may be satisfted by commercial general liability coverage or in combination with an
umbrella or excess liability policy, provided coverages afforded by the umbrella or excess policy
are no less than the above stated limits.
(b) Grantee Property Insurance. Grantee shall keep in force during the Term and any
Extended Term a policy covering damages to its Facility at the Property. The amount of
coverage shall be sufficient to replace the damaged Facility, loss of use and comply with any
ordinance or law requirements.
(c) Hazardous Materials Coverage. Grantee must carry coverage for damage caused by
Hazardous Materials.
(d) Excess Liability. Grantee shall maintain an excess or umbrella liability policy with a
0 combined single limit of $5,000,000.00 per occurrence.
4
0 (e) The insurance policies noted in this Section (10) shall be issued by a company (rated A-
or better by Best Insurance Guide) licensed to do business in the state of Minnesota, and the
liability policies that Grantee is required to maintain pursuant to this Agreement shall name the
Grantor as an additional insured. The insurance polices shall provide that the Grantee's coverage
shall be the primary coverage in the event of a loss. A certiftcate of insurance evidencing all
insurance that Grantee is required to maintain pursuant to this Agreement, together with an
endorsement that names Grantor as an additional insured under the liability policies that Grantee
is required to maintain pursuant to this Agreement, must be provided to the Grantor before
Grantee, or any party acting on Grantee's behalf or at Grantee's behest, enters the Property for
the purpose of constructing or placing any Facility or related material on the Property. The
Certiftcate(s) shall also provide that the coverage(s) may not be canceled, non-renewed, or
materially changed without thirty (30) days prior written notice to Grantor.
11. Temporary Interruptions of Service. When Grantor reasonably determines that continued
operation of Grantee's Facility would cause or contribute to an immediate threat to the public (including
maintenance and operating personnel) health and/or safety, Grantor may without prior notice to Grantee
cause discontinuance of operation of Grantee's Facility or may order Grantee to discontinue its
operation. Discontinuance of Grantee's operation shall include, but not be limited to shutting down the
transmission of electromagnetic waves or impulses to or from the Facility. Grantee shall immediately
comply with such an order. Operations shall be discontinued only for the period that the immediate
threat exists. If prior notice is not given to Grantee, Grantor shall notify Grantee soon as possible after
its action and give its reason for taking the action. Grantor shall not be liable to Grantee or any other
0 party for any interruption in Grantee's service or interference with Grantee's operation of its Facility
provided such action was taken in good faith. If the discontinuance shall extend for a period greater
than three days, either consecutively or cumulatively, Grantee shall have the right to terminate this
Agreement within its sole discretion without any prior notice. Any license fees paid by Grantee for any
period of time after the date of termination shall be refunded to Grantee. Notwithstanding anything to
the contrary in this Agreement, Grantor acknowledges and agrees that the FCC is the only party that has
jurisdiction over the health effects and permissible exposure levels of wireless communications
facilities.
12. Interference with the Property.. Grantee shall not interfere with Grantor's use of the Property
(and others to whom Grantor has granted the use of the Property prior to installation of Grantee's
Facility) and agrees to cease all such actions which unreasonably and materially interfere with Grantor's
or other's use of the Property no later than three (3) business days after receipt of written notice of the
interference from Grantor. If the interference cannot be eliminated within 30 days after Grantee has
received written notice, either Grantor or Grantee may at its option terminate this Agreement
immediately without penalty.
13. Interference with Communications. Grantee's use and operation of its Facility shall not interfere
with the use and operation of other communication facilities of Grantor currently installed. If Grantee's
Facility causes interference, Grantee shall take all measures necessary to correct and eliminate the
interference. If the interference cannot be eliminated within 48 hours after receiving Grantor's written
notice of the interference, Grantee shall immediately cease operating its Facility and shall not reactivate
0 operation, except intermittent operation for the purpose of testing, until the interference has been
5
0 eliminated. If the interference cannot be eliminated within 30 days after Grantee has received Grantor's
written notice, Grantor may at its option terminate this Agreement immediately.
14. Additional Covenants. Grantee shall (a) use natural gas or propane for energy to power an .
engine if a permanent generator to be installed on the Property, if any, (b) not use any process or method
in the installation, maintenance or removal of any Improvement upon the Tower by means of welding,
cutting tool or other device which could damage the Tower, including its interior and exterior paint or
any equipment attached thereto, (c) protect the Improvements from damage or harm in the event of the
repair or maintenance of the Tower or other facilities of Grantor, (d) not, without Grantor's consent,
remove, cut or trim any trees or other vegetation on the Property, and (e) replace significant trees lost or
I reasonably anticipated to be lost as a result of construction of the Improvements upon the Property.:.
15. Default. The following shall constitute an event of default by Grantee ("Grantee's Default"):
(a) Grantee's failure to pay fees or other amounts due hereunder within ftfteen (15) days
after receiving written notice of such failure from Grantor.
(b) Grantee's failure to observe or perform any non-monetary covenant or condition
contained in this Agreement within 30 days after written notice to Grantee specifying such
failure and requiring Grantee to remedy the same; provided, however, that Grantee will not be in
a non-monetary default hereunder if it commences curing such default within such 30 day period
and thereafter diligently prosecutes the cure to completion with all reasonable expediency.
0 (c) The adjudication of Grantee as bankrupt by a court of competent jurisdiction, or the entry
by such a court of an order approving a petition seeking reorganization of Grantee under the
federal bankruptcy laws or any other applicable law or statute of the United States of American
or any State thereof, or the appointment by such a court of a trustee or receiver or receivers of
Grantee or of all or any substantial part of its property upon the application of any creditor in any
insolvency or bankruptcy proceeding or other creditor's suit in each case, the order or decree
remains unstayed and in effect for ninety (90) days.
(d) The ftling by Grantee of a petition in voluntary bankruptcy or the making by it of a
general assignment for the beneftt of creditors or the consenting by it to the appointment of a
receiver or receivers of all or any substantial part of the property of Grantee; or the ftling by
Grantee of a petition or answer seeking reorganization under the federal bankruptcy laws or any
other applicable law or statute of the United States of America or any State thereof; or the ftling
by Grantee of a petition to take advantage of any debtor's act.
(e) Grantor shall be in default under this Agreement if Grantor fails to observe or perform
any covenant or condition contained in this Agreement within 30 days after written notice to
Grantor specifying such failure and requiring Grantor to remedy the same; provided, however,
that Grantor will not be in a non-monetary default hereunder if it commences curing such default
within such 30 day period and thereafter diligently prosecutes the cure to completion with all
reasonable expediency.
0
6
0 16. Remedies. Upon either party's uncured default, the other party shall be entitled to seek any
available remedy at law or in equity, and shall be entitled to terminate this Agreement as provided
herein, seek speciftc performance, and/or seek damages. The exercise of one or more of such remedies .
by either party shall not be deemed an election or waiver of the right to. exercise any other remedy.
17. Duty to Repair. At its sole cost and expense, Grantor shall have the duty and obligation to keep
the Tower and the Land in good condition and repair and in compliance with applicable federal, state
and local laws, rules, regulations, codes and ordinances. Grantor shall have no duty or obligation to
keep, maintain, repair, restore, replace or modify any of Grantee's facilities, ftxtures, personal property
or improvements located thereon or therein.
18. Termination. In addition to Grantor's right to terminate this Agreement pursuant to Section 16
hereof, Grantor shall have, and reserves, the right without any penalty to Grantee in its sole discretion to
terminate this Agreement at any time if:
(a) a licensed structural engineer determines that the Tower is structurally unsound for use as
a Tower for any reason, including, but not limited to, considerations related to the age of the
structure, damage to or destruction of all or part of the Tower or the Property from any source, or
factors relating to the condition of the Property; provided, however, that Grantor shall provide
Grantee at least one (1) year's prior written notice of any termination pursuant to this subsection
18(a). Said one (1) year prior written notice of any termination shall not be required if. based
upon the determination of a licensed structural engineer. the Tower poses an immediate health
0 and/or safety threat to persons or property; or
(b) Grantee does not commence installing the Improvements within Twelve (12) months of
the Commencement Date.
(c) Grantee shall have the right to terminate this Agreement upon at least one hundred eighty
(180) days' prior written notice if Grantee determines that the Property or Facility are
unnecessary or inappropriate for Grantee's operations for economic or technological reasons.
Upon termination of this Agreement pursuant to Grantor's or Grantee's right to terminate this
Agreement as provided herein or upon expiration of the Term or any Extended Term, the parties'
obligations under this Agreement shall cease, except Grantee's obligations with respect to
Sections 8 and 10 of this Agreement and to make payment of any amounts to which Grantor is
entitled at such time. Termination shall not relieve Grantee of any liability by way of damages to
the Property to which Grantor may be entitled upon Grantee's Default hereunder.
19. Limitation of Liability. Notwithstanding anything to the contrary in this License, in no event
will either party be liable to the other party for, or indemnify the other party against, punitive, indirect,
incidental, special or consequential damages, including, without limitation, loss of proftts, income or
business opportunities.
20. Condemnation or Destruction. In the event the whole of the Property is damaged by casualty to
0 the extent that it can no longer serve its intended purpose under this Agreement, or taken by eminent
domain, this Agreement shall terminate as of the date of the damage or the date that title to the Property
7
0 vests in the condemning authority. In event a portion of the Property is damaged by casualty to the
extent that it can no longer serve its intended purpose under this Agreement, or taken by eminent
domain, either party shall have the right to terminate this Agreement as of said date of title transfer, by
giving thirty (30) days' written notice to the other party. In the event of any taking under the power of
eminent domain, Grantee shall not be entitled to any portion of the reward paid for the taking and the
Grantor shall receive full amount of such award. Grantee hereby expressly waives any right or claim to
any portion thereof Although all damages, whether awarded as compensation for diminution in the
value of this Agreement or the fee of the Property, shall belong to Grantor, Grantee shall have the right
to claim and recover from the condemning authority, but not from Grantor (unless Grantor is the
condemning authority), such compensation as may be separately awarded or recoverable by Grantee on
account of any and all damage to Grantee's business and any costs or expenses incurred by Grantee in
moving/removing its Improvements.
21. Additional Buildings. Grantee acknowledges that Grantor may permit additional buildings to be
constructed on the Property. At such time as this may occur, Grantee will permit said buildings to be
placed immediately adjacent to Grantee's building, if any, and will allow "attachments" to its building
so as to give the appearance that all buildings are a connected facility. Said attachments will be made at
no cost to Grantee and will not compromise the structural integrity of Grantee's building.
22. Extended Terms. Grantee shall have the right to extend this Agreement and the License for
three (3) additional ftve (5) year terms ("Extended Terms") by giving Grantor written notice of its
intention to do so at least six (6) months prior to the end of the Term or the then current Extended Term.
0 The annual License fees for the Extended Terms are as follows:
First Extended Term Second Extended Term
Year 6 $ 7,000 Year 11 $ 12,000
Year 7 $ 8,000 Year 12 $ 13,000
Year 8 $ 9,000 Year 13 $ 14,000
Year 9 $ 10,000 Year 14 $ 15,000
Year 10 $ 11,000 Year 15 $ 16,000
Third Extended Term
Year 16 $ 17,000
Year 17 $18,000
Year 18 $ 19,000
Year 19 $ 20,000
Year 20 $ 21,000
23. No Representation or Warranty - Conditional Grant. Grantor makes no representation or
warranty regarding the condition of its title to the Land or its right to grant to Grantee the License.
Grantee is entering into this Agreement and the use of the Land is subject to Grantee's own investigation
and acceptance therefore "as is." Grantee's rights granted pursuant to this Agreement are subject to and
subordinate to all limitations, restrictions, and encumbrances relating to Grantor's interest in the Land
that may affect or limit Grantor's right to grant those rights to Grantee. If Grantor does not have right to
0 grant to Grantee the License hereunder, and Grantee is liable to another party for its lease of the
Property, then Grantor shall reimburse Grantee all license fees and rents paid by Grantee.
8
0 24. Entire Agreement. This Agreement contains all agreements, promises and understandings
between Grantor and Grantee with respect to the Property which is the subject matter hereof, and no
verbal or oral agreements, promises, or understandings shall or will be binding upon either Grantor or
Grantee in any dispute, controversy, or proceeding at law, and any addition, variation, or modiftcation to
this Agreement shall be void and ineffective unless it is in writing and signed by the parties hereto. No
course of dealing between the parties or any delay on the part of a party to exercise any right it may have
under this Agreement will operate as a waiver of any of the rights provided hereunder or by law or
equity, nor will any waiver of any prior default operate as the waiver of any subsequent default, and no
express waiver will affect any term or condition other than the one specifted in such waiver and the
express waiver will apply only for the time and manner speciftcally stated. The invalidity of any portion
of this Agreement shall not have any effect on the balance thereof. The provisions of this Agreement
shall run with the Land and be binding upon and inure to the beneftt of the successors, and assigns of
Grantor and Grantee. This Agreement may be executed in multiple counterparts, each of which will be
deemed an original, but all of which together will constitute a single instrument.
25. Interpretation. This Agreement and the performance thereof shall be governed, interpreted,
construed, and regulated by the laws of the State of Minnesota.
26. Assignment. This Agreement, and rights hereunder, may be sold, assigned or transferred at any
time by Grantee to Grantee's parent, affiliates or subsidiaries, any party that merges or consolidates with
Grantee or its parent, or any entity which acquires substantially all of the assets of Grantee, without
0 notice to or the consent of Grantor. As to other parties, this Agreement may not be sold, assigned, or
transferred without the written consent of Grantor, such consent not to be unreasonably withheld or
delayed. For purposes of this paragraph, a "parent," "affiliate" or "subsidiary" means an entity which
directly or indirectly controls, is controlled by or under common control with Grantee. In the event of a
sale, assignment or transfer to a parent, affiliate or subsidiary, Grantee shall remain liable for the full
performance of Grantee's obligations hereunder unless Grantor expressly releases Grantee from such
liability in writing. Grantor hereby consents to the assignment by Grantee of its rights under this
Agreement as collateral to any entity which provides ftnancing to Grantee.
27. Notices. Any notice required or permitted to be given by any party upon the other is given in
accordance with this Agreement if it is directed to Grantor by delivering it personally to the Manager of
Grantor; or if it is directed to Grantee, by delivering it personally to Lease Administration Department
of Grantee; or if mailed in a sealed wrapper by United States registered or certifted mail, return receipt
requested, postage prepaid; or if deposited cost paid with a nationally recognized, reputable overnight
courier, properly addressed as follows:
If to Grantor: City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
Attn: City Administrator
If to Grantee: T-Mobile USA, Inc.
0 12920 SE 38th Street
Bellevue, W A 98006
9
0 Attn: PCS Lease Administrator
With a copy to Attn: Legal Department
With a copy to: T-Mobile Central LLC
2001 ButterfIeld Rd, Suite 1900
Downers Grove, IL 60515
Attn: Lease Administrator (MPLS)
Notices shall be deemed effective on the earlier of the date of receipt or the date of deposit as aforesaid;
provided, however, that if notice is given by deposit, the time for response to any notice by the other
party shall commence to run one business day after any such deposit. Any party may change its address
for the service of notice by giving written notice of such change to the other party, in any manner above
specifted, 10 days prior to the effective date of such change.
28. Recording of Memorandum, Grantor shall execute and Grantee shall be permitted to record at
any time a memorandum of this Agreement. If this Agreement is terminated prior to the expiration of its
Term, or an extended Term, Grantee shall record an appropriate instrument to clear the memorandum
from the title to the Land.
29. Quiet Enjoyment. Grantor covenants and agrees that as long as Grantee is not in default
hereunder beyond any applicable grace or cure period, Grantee's right to use and quietly enjoy the
Property will not be disturbed by Grantor.
0 IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their respective seals the
day and year fIrst above written.
GRANTOR
CITY OF ANDOVER
By:
Its: Mayor
By:
Its: City Clerk
Taxpayer ill #: 41- 0983248
GRANTEE
T -MOBILE CENTRAL LLC
By:
Name:
0 Its:
Taxpayer ill #:
10
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Rl' .. OP INSTAU. REFODlCE DIlAWIHGS
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J hereby certify that this pion .
NOnCE: THIS DRAWING HAS NOT
BEEN PUBUSHEO AND was prepared by me or under r
-MobIle-. IS THE SOLE PROPERTY OF' T-MOBlLE - NINNEAPOUS
and that I am 0 duly Licensed
~ MARKET AND lS LENT TO THE BORROWER FOR THEIR
under the lows of the Stote of
CONFIOENlW.. USE ONLY, AND IN CONSlDERAnON OF
- - THE LOAN OF THIS DRAWING. THE BORROWER PROMISES
AND AGREES TO RETURN rr UPON REQUEST AND AGREES
THAT IT WlU NOT BE REPRODUCED. COPIED. LENT OR
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OTHERWlSE DISPOSED Of DIRECTlY OR INDIRECTLY, NOR -
-
USED FOR _ PURPOS( OTHER THAN
WHICH IT IS
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NOTES:
...
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JIG
MINNEAPOUS
MAR~
0
STATE OF MINNESOTA )
)ss.
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me this _ day of , 2008, by
and , respectively the Mayor and the City Clerk of the
City of Andover, a Minnesota municipal corporation, on behalf of said corporation.
Notary Public
STATE OF )
)ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of , 2008, by
, the ofT-Mobile Central LLC, a Delaware limited
liability company, on behalf of the company.
0
Notary Public
0
12
(?er
S ec+\(o V'\ <6 c.~:) '>
AoN --
Name: Susan Rebhan ~
0
Address: 2001 Butterfield Rd. ,
Suite 1900
~. Mobilee Downers Grove, IL 60515
llIII III Market GL Code: V041
. . Cost Center: 1001314
PhonefPax:630-96~81321630-960-8353
BOND REQUEST Overnight
Mail #
Overnigbt Mail Type:
Site No.: AlOO120C
Facsimile Transmittal
Total Number of Pages:
To: Edward Spector/Marina Tapia Date: 06/09/2008
Time:
Aon Risk Services, Inc. of S. CA SITE ADDRESS:
707 Wilshire Blvd., Ste 6000 13875 Crosstown Blvd., NW
Los Angeles, CA 90017 Andover, MN 55034
Phone: (213) 630-1394 or 630-1385
Fax: (213) 488-0752 Date Bond Needed
By: ASAP
~tity Name to Appear on Bond: T-Mobile CentrallLC
Type of bond needed: [KJ Removal Bond 0 Pole Installation
B Bid Bond B Blanket Pole Lease Bond
Permit Bond (right of way) Other
0 B Performance, Labor & Material Bond (Maintenance)
Lease Bond (for guarantee of rental payments)
Bond to be filed with: City of Andover
Address: 1685 Crosstown Blvd. NW
Andover, MN 55304
Attn: City Administrator
Agreement Infonnation: $ 10,000.00 estimated bond amount
D Special bond form required?
For lease/removaIlperfonnancelbid: Initial Length. of Agmt: 5 years
Number of renewal terms: 3 additional
5-year terms
For installationlpermitlright-of-way. Estimated Completion Date:
Description: to secure T-Mobile's obligation to remove the Improvements
Items attached: D Bond form (if supplied by obligee)
X Copy of Agreement
Copy of document requiring TM to supply bond (e.g., permit, regulation,
om planni (iept, etc.)
06/12/08
0
Date
Date
06/12/08
0 (!)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER; MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve Stipulation for Award - CenterPoint Energy
DATE: June 17,2008
INTRODUCTION
The City Attorney and City Staff have secured a settlement (Stipulation for A ward) consistent with
Council direction during a Council workshop and closed session for the acquisition of easements by
CenterPoint Energy for a natural gas pipeline across park land owned by the City of Andover.
0 DISCUSSION
The City Attorney and City Staff have negotiated the attached settlement agreement with the
CneterPoint's legal counsel as part of a "friendly condemnation" proceeding. The agreement is inline
with the Council consensus at the last closed session and is comparable (same price per sq. ft.) to a
previously settled agreement with Northern Natural Gas earlier this year.
ACTION REOUESTED
The Andover City Council is requested to approve the attached settlement agreement to end the
ongoing "friendly condemnation" proceeding with CenterPoint Energy.
---
0
0 STIPULATION FOR AWARD
County of Anoka
CenterPoint Energy Minnesota Gas vs. City of Andover et al.
Parcel Number 13 - City of Andover
CenterPoint Energy Minnesota Gas and the owner of the above parcel agree to
accept a Commissioners' Award in the amount of$117,885.19. lbis agreement fully
and fmally settles all claims that were made or could have been made in this action
including minimum compensation, loss of going concern, interest, elimination of
driveway access, as well as attorney fees, litigation expenses, appraisal fees, other
experts fees and other related costs. Both CenterPoint Energy Minnesota Gas and the
City of Andover agree not to appeal from said award.
A quick take payment of$115,885.19 has been paid by CenterPoint Energy
Minnesota Gas, leaving a balance of $2,000.00 owing.
0 APPROVED FOR CENTERPOINT ENERGY MINNESOTA GAS:
Date
APPROVED FOR THE CITY OF ANDOVER, MINNESOTA:
BY:
Date
ITS:
0
C I T Y o F @
NDOVE
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Captain Tom Wells - Anoka County Sheriff's Office
SUBJECT: Receive Anoka County Sheriff's Department Monthly Report - Sheriff
DATE: June 17,2008
INTRODUCTION
Captain Tom Wells from the Anoka County Sheriff's Office will be present to provide the
0 Council and the citizens of Andover with an update on law enforcement activities within the
City.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Captain Tom Wells
Anoka County Sheriff s Office
0
0 @
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Approve Joint Resolution for Concurrent Detachment & Annexation/133rd
Avenue NW - Engineering
DATE: June 17, 2008
INTRODUCTION
The City Council is requested to approve the attached Joint Resolution for Concurrent Detachment
and Annexation of a roadway and drainage utility easement for the construction of 133rd Avenue NW
0 east of Hanson Boulevard NW to the City of Coon Rapids.
DISCUSSION
As discussed at the March 25,2008 City Council Workshop, the City of Coon Rapids would like to
construct 133rd Avenue NW east of Hanson Boulevard NW as a Municipal State Aid street. To do so
the street must be within the Coon Rapids City boundary limits to collect long term State Aid Needs
on the roadway section. The land is currently Anoka County property. The County is working with
Coon Rapids to provide the needed easement for the roadway construction.
ACTION REQUIRED
The City Council is requested to approve the attached Joint Resolution for Concurrent Detachment
and Annexation ofthe right-of-way of 133rd Avenue NW east of Hanson Boulevard NW to the City of
Coon Rapids.
Respectfully submitted,
~Q\
David D. Berkowitz
Attachments: Joint Resolution .;/
0 cc: Doug Vierzba, City Engineer, City of Coon Rapids
0 ANDOVER RESOLUTION NO.
COON RAPIDS RESOLUTION NO. 08-67
A JOINT RESOLUTION IN THE MATTER OF THE
CONCURRENT DETACHMENT AND ANNEXATION OF CERTAIN LAND
PURSUANT TO MINNESOTA STATUTES ~414.061, SUBD.l
WHEREAS, the City of Andover and the City of Coon Rapids hereby request the Office of
Administrative Hearings - Municipal Boundary Adjustments to detach said property
from the City of Andover and annex it to the City of Coon Rapids, pursuant to Minnesota
Statutes 9 414.061, Subd. 1:
That part of the Southwest Quarter of the Southwest Quarter of Section 35,
Township 32, Range 24, Anoka County, Minnesota, described as follows:
Beginning at the Southwest comer of said Section 35; thence South 88
degrees, 57 minutes, 11 seconds East, along the South line of said Section
35, a distance of 1069.71 feet; thence North 1 degree, 02 minutes, 49
seconds East a distance of60.00 feet; thence North 88 degrees, 57
minutes, 11 seconds West a distance of 601.24 feet; thence North 85
0 degrees, 07 minutes, 50 seconds West a distance of 180.00 feet; thence
North 88 degrees, 57 minutes, 11 seconds West a distance of289.60 feet;
thence South 0 degrees, 27 minutes, 47 seconds West a distance of 72.00
feet to the point of beginning;
and,
WHEREAS, Minnesota Statutes 9 414.061, Subd. 1 provides a procedure whereby the City of
Andover and the City of Coon Rapids may agree on a process of concurrent detachment
and annexation; and
WHEREAS, the City of Andover and the City of Coon Rapids have agreed to all the terms and
conditions for the concurrent detachment and annexation of the above-described lands
within, this document and the signatories hereto agree that no consideration by the Office
of Administrative Hearings - Municipal Boundary Adjustments is necessary; that the
Office may review and comment, but shall within 30 days, order the concurrent
detachment and annexation in accordance with the terms of the resolution.
NOW, THEREFORE, BE IT RESOLVED, jointly by the City Council of the City of Andover
and the City Council of the City of Coon Rapids as follows:
1. That the following described lands in the City of Andover are subject to concurrent
0 detachment and annexation into the City of Coon Rapids pursuant to Minnesota Statutes, 9
414.061, Subd. 1, to wit:
0 That part of the Southwest Quarter ofthe Southwest Quarter of Section 35,
Township 32, Range 24, Anoka County, Minnesota, described as follows:
Beginning at the Southwest comer of said Section 35; thence South 88
degrees, 57 minutes, 11 seconds East, along the South line of said Section
35, a distance of 1069.71 feet; thence North 1 degree, 02 minutes, 49
seconds East a distance of 60.00 feet; thence North 88 degrees, 57
minutes, 11 seconds West a distance of 601.24 feet; thence North 85
degrees, 07 minutes, 50 seconds West a distance of 180.00 feet; thence
North 88 degrees, 57 minutes, 11 seconds West a distance of289.60 feet;
thence South 0 degrees, 27 minutes, 47 seconds West a distance of72.00
feet to the point of beginning;
Contains 68,754 square feet or 1.58 acres.
2. That the designated area consists of approximately 1.58 acres, the population in the
subject area is zero (0), and the land type is vacant - improved public street.
3. That the property is presently within the City of Andover and abuts the City of Coon
Rapids on the City's North boundary, in the County of Anoka.
4. That the above-described property is urban or suburban or about to become so, and the
0 City of Coon Rapids can most efficiently and cost effectively build and maintain a public street
and appropriate infrastructure in this area within a reasonable time.
5. That it is understood and agreed by and between the parties hereto, as part of this Joint
Resolution, that a 8-10 foot wide bituminous trail will be constructed along the north side of
133rd Avenue and on the lands described herein. The City of Andover shall contribute up to
$49,625.20 towards construction of said trail and the City of Coon Rapids shall pay all costs over
and above said contribution amount. Further, once constructed, the City of Coon Rapids shall be
responsible for all costs associated with the maintenance and upkeep of the trail.
6. That the City of Coon Rapids shall be responsible for all costs associated with the
annexation including, but not limited to, the preparation and filing of the boundary and plat maps
to be filed with the Office of Administrative Hearings. In addition, the City of Coon Rapids
shall reimburse the City of Andover for the actual costs associated with the preparation, revision
and printing oflocal City maps in an amount not to exceed $500.
7. That the City of Andover and the City of Coon Rapids agree that upon receipt of this
resolution, passed and adopted by each party, the Office of Administrative Hearings/Municipal
Boundary Adjustments, may review and comment, but shall, within (30) days, order the
concurrent detachment and annexation consistent with the terms of this resolution.
0 [Signatures on following page]
0 Adopted by affirmative vote of the City Council of the City of Andover this _ day of
, 2008.
CITY OF ANDOVER
By: By:
Michael R. Gamache, Mayor James Dickinson, City Administrator
Adopted by affirmative vote of the City Council of the City of Coon Rapids this _ day of
,2008.
CITY OF COON RAPIDS
0
By: By:
Tim Howe, Mayor Matthew S. Fulton, City Manager
This document drafted by:
Stoney Hiljus
City Attorney, #0258465
City of Coon Rapids
11155 Robinson Drive
Coon Rapids, MN 55433
0
0 @
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: ........-:
CC:
FROM:
SUBJECT: Approve Joint Powers Agreement/City of Coon Rapids - Engineering
DATE: June 17, 2008
INTRODUCTION
The City Council is requested to approve the Joint Powers Agreement (JP A) with the City of
Coon Rapids for road construction of 133rd Avenue NW east of Hanson Boulevard NW and
sanitary sewer service to the Anoka County Safety Campus.
0 DISCUSSION
The JP A addresses how the improvements will be funded and who is responsible to provide
construction and sanitary sewer service to the Anoka County Safety Campus. This type of JP A
has been utilized successfully with the City of Coon Rapids in the past. A current JP A with
Coon Rapids covers sanitary sewer service areas that are located on the west side of Hanson
Boulevard NW that are also served by sanitary sewer from Coon Rapids.
The cost associated with the street and trail construction along 133rd Avenue NW that is
identified in the JP A has been discussed with Anoka County throughout the Safety Campus plan '
reVIew process.
ACTION REQUIRED
The City Council is .requested to approve the Joint Powers Agreement (JP A) with the City of
Coon Rapids for road construction and.sewer service.
Respectfully submitted,
Q~c;)~
David D. Berkowitz
0 Attachments: Joint Powers Agreement /'
cc: Doug Vierzba, City Engineer, City of Coon Rapids
0 A JOINT POWERS AGREEMENT BY AND BETWEEN THE CITIES OF ANDOVER
AND COON RAPIDS FOR THE OPERATION AND MAINTENANCE OF
CERTAIN PUBLIC UTILITIES WITHIN THE CITY OF ANDOVER AND
THE CITY OF COON RAPIDS AND THE CONSTRUCTION AND MAINTENANCE
OF 133RD AVENUE NW EAST OF HANSON BOULEVARD NW
THIS AGREEMENT made and entered into this _ day of ,
by and between the City of Andover, a municipal corporation hereinafter referred to as
"Andover", and the City of Coon Rapids, a municipal corporation hereinafter referred to as
"Coon Rapids".
WITNESSETH:
WHERAS, Andover and Coon Rapids share a common border; and
WHEREAS, development in both cities along said common border has either occurred or
expected to occur within the near future; and
WHEREAS, Andover and Coon Rapids have development and/or project improvements
plans for various public improvements including sanitary sewer, storm drain, trails, sidewalks
0 and streets which serve areas in Andover and Coon Rapids; and
WHEREAS, a determination has been made by the City Council of both communities
that such improvements should be constructed; and
WHEREAS, Andover has development plans for the northeast quadrant of 133rd Avenue
NW and Hanson Boulevard NW shown on the map included and made a part hereof as
Attachment A, hereinafter referred to as "Anoka County Site"; and
WHEREAS, said utility and street construction benefits areas within Andover and Coon
Rapids; and
WHEREAS, Minnesota Statutes Section 471.59 authorizes political subdivisions of the
. State to enter into joint powers agreements for the joint exercise of powers to each.
NOW, THEREFORE, it is mutually stipulated and agreed:
1. Purpose: The Parties are joined together for the purpose of providing sanitary
sewer service and street construction (133rd Avenue NW east of Hanson Boulevard NW
to Avocet Street NW).
0
0 2. Method: Coon Rapids will provide all engineering services and shall cause the
construction of said improvements including extension of sanitary sewer and street
construction, in conformance with City standards.
3. Improvements: Improvements to be constructed shall be the extension of the
sanitary sewer system, the extension of 133rd Avenue NW, which includes an 8' wide
bituminous trail on the north side of 133rd Avenue NW and a sidewalk on the south side
:from Hanson Boulevard NW to Avocet Street NW.
4. Sanitary Sewer Costs: The cost of the sanitary sewer extension to the Anoka
County Site shall be paid by Anoka County as part of the County's contract for the
Hanson Boulevard NW upgrade project. A one-time sanitary sewer charge of $3,417.31
per usable acreage will be collected at the time of building permit. The rate may increase
as updated with the construction cost study. ,.
The actual rate will be determined at the
time Anoka County applies for a building permit. Andover will collect the sanitary sewer
extension charge :from Anoka County and, upon receipt, pay the amount collected to
Coon Rapids.
0 5. 133rd Avenue NW Costs: The cost to construct 133rd Avenue NW shall be paid
by Coon Rapids. Andover will collect $76.24 (2008 rate) per front foot or the rate at time
of construction :from the property owner (Anoka County) at the time Anoka County
applies for a building permit. The :front foot length is 970 feet for a total street cost of
$73,952.80. Andover shall pay the amount collected from Anoka County for the street
construction to Coon Rapids upon. receipt :from Anoka County or within one year of
construction of the roadway whichever occurs first. A trail along the north side of 133rd
Avenue NW is to be constructed with the street project. Andover will collect a $51.16
(2008 rate) per foot cost from Anoka County at the time of building permit. The cost
collected will be $49,625.20 (970 Ft. x $51. 16/Ft.). Andover shall pay the cost of the trail
to Coon Rapids immediately upon receipt :from Anoka County or within one year of
construction of the trail whichever occurs first.
6. Sanitary Sewer Service Charges: Upon connection to the sewer system
constructed under this Agreement, the property owners within Andover will be billed by
0 Andover for sewer service in accordance with rates established by Andover. Andover
0 will notify Coon Rapids at such time as any connection is made to the system. Coon
Rapids will quarterly bill Andover collectively for all services provided based upon Coon
Rapids' policies and rates. Andover guarantees the prompt payment of utility use charges
when due. Coon Rapids agrees to charge only one quarterly service charge irrespective of
the number of connections served in Andover by the Coon Rapids utility system.
7. Maintenance: Coon Rapids agrees to maintain the sanitary sewer main line pipe
system (not service line) to the Andover property for the life of the system. Coon Rapids
understands that the 133rd Avenue NW right-of-way, east of Hanson Boulevard NW, is to
be concurrently detached from Andover and annexed to Coon Rapids. Therefore, Coon
Rapids shall be responsible for all maintenance of street improvements including the
sidewalk on the south side of 133rd Avenue NW and the bituminous trail on the north side
of 133rd Avenue NW.
8. Strict Accountability: The strict accounting of all shared funds, and reports of all
receipts and disbursements, shall be made upon receipt by either party.
9. Indemnity Notification: Each party hereto agrees to indemnify, defend and hold
0 harmless the other from any claims, losses, costs, expenses or damages resulting :from the
acts or omissions of its respective officers, agents, or employees relating to activities
conducted under this Agreement.
10. Entire Agreement Requirement of A Writing: It is understood and agreed that the
entire agreement of the parties is contained herein, and this Agreement supersedes all
Agreements and all negotiations between the parties relating to the subject matter hereof.
Any alterations, variations, or modifications of the provisions of the Agreement shall be
valid only when they have been reduced to writing and duly signed by the parties herein.
0 [Signatures on the following page]
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Discus Funding Options to Complete Active Projects
DATE: June 17, 2008
INTRODUCTION
City Administration is seeking Council direction on how to fund two projects. The first is the purchase
of land west of the Public Works building, the second is the completion of the pavilion building at
Andover Station North Ball Fields.
DISCUSSION
0 Land Purchase. $468.379.00:
The City is currently under contract to purchase a seven acre parcel just west of the current Public
Works Facility. Attached to this staff report is the 2008-2012 CIP project sheets for the land purchase
and the financing plan contemplated. The issue at this time is one of the funding sources is
significantly short in funding to complete the purchase. The Building FUnd was to provide $318,379.
As of June 17,2008, that fund only has a cash balance of$141,561.83; the fund is $176,817.17 short of
the funding goal. The main reason for the shortage was the purchase of the Martenson property
($173,500) adjacent to Sunshine Park.
To assure that appropriate funds are available to purchase the land, staff is proposing the following to
make up the short fall:
. Deposit the funds for easement acquisitions :from Northern Natural Gas ($41,421.48) and
CenterPoint Energy (115,885.19) in the Building Fund (total of $157,306.67) and direct the
utilization of said funds toward the land purchase. This was originally requested when the
purchase of the Martensen property was approved, but Council indicate this would be decided
at a future date (minutes attached)
. Direct the utilization of capital reserve funds designated for the Water (83,099.97) & Sewer
($79,141.62) Enterprises in the Capital Equipment Reserve Fund (total $162,341.58) toward the
land purchase.
. Utilize the originally designated $50,000 identified on the 2008-2012 CIP project sheets :from
0 the Capital Equipment Reserve towards the purchase, and the residual balance (98,730.75) to be
paid out of the Building Fund cash balance. This leaves cash balance in the Building Fund of
$42,831.08 available for miscellaneous building improvement projects.
Andover Station North Ball Field Pavilion:
0 At the time of the writing of this staff report, staff is still in the process of working with the Andover
Baseball Association to determine at a minimum what needs to be completed, who will complete the
work and at what cost. Staff will provide more details on this project at the meeting, but it is
anticipated that a request of funding from the City of close to $45,000 will be made.
ACTION REQUESTED
The Andover City Council is requested to receive a presentation :from staff and requested to provide
direction on how to proceed.
-
Attachments
0
0
, OJ C I T Y 0 F ... Capital Improvement Plan
I r\.NDOVE~ Project Name: LANDPURCHASE
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0 IN WITNESS WHEREOF, the parties hereto have executed this agreement by their duly
authorized officers and have caused their respective seals to be affixed hereto.
CITY OF ANDOVER
By:
Michael R. Gamache, Mayor
By:
James Dickinson, City Administrator
CITY OF COON RAPIDS
By:
0 Tim Howe, Mayor
By:
Matthew S. Fulton, City Manager
0
[C\apital Plan 2008 thru 2012
~ty of Andover, MN
Project # 08-41900-02
Project Name Land Purchase
Type Improvement Priority 1 - High
Useful Life Unassigned Contact DPW I City Engineer
Category Improvements Department Facility Management
Description
Purchase land west of the Public Works building to be used for a salt storage building, material storage, recycling center and future facility
expansion. The City's is currently under contract to purchase this property. The City management team will be evaluating and assisting with the
planning and future expansion for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be
met.
Justification
This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are
limited without additional property.
Expenditures 2008 2009 2010 2011 2012 Total
Land Acquisition 468,379 468,379
. -", Total 468,379 468,379
f
~
Funding Sources 2008 2009 2010 2011 2012 Total
Building Fund 318,379 318,379
Capital Equipment Reserve 50,000 50,000
Sewer Trunk Fund 50,000 50,000
Water Trunk Fund 50,000 50,000 .
Total 468,379 468,379
Operational Impact/Other .
Large cost savings in keeping facilities together. Another large savings is having a salt storage area on the property. The recycling center would be
moved away from the parks and this would help maintain cleaner parks on the complex. It would also provide a large storage area for the seal coat .
rock, swe in , etc. en land areas in Andover will soon be a thin of the ast.
.
W .
.
24 .
" .
"
0 Regular Andover City Council Meeting
Minutes - November 20, 2007
Page 7
will be filled to do the job.
Motion by Tmde, Seconded by Gam.a.che, to approve closing City Hall on Christmas Eve.
Mayor Gamache asked if City Hall includes Public W@rks. Mr. Dickinson stated they would
close the City but in an emergency situation the pagers will kick in and those people will show
up.
Councilmember Orttel wondered about the union people that are forced to take off. MI.
Dickinson stated they will be allowing people to still work and they have to coordinate that with
their supervisor.
Mr. Berkowitz stated they have done this in the past and the people who wanted to continue to
work did.
Mayor Gamache asked how this affects the Community Center. Mr. Dickinson stated that would
remain open..
0 Motion carried 4 ayes, I nay (Jacobson).
APPROVE LAND PURCHASE - PIN 22-32-24-42-0005
Pursuant to Council Direction from the November 6th Executive Session, City Administration has
negotiated a purchase agreement for the purchase of PIN 22-32~24-43-0005 (14905 Crosstown Blvd
NW).
Councilmember Jacobson stated on the budget impact it says "Initial funding by the City
Building Fund, future repayment wiY eeme :frem proceeds efthe uti1#y easement aefElS5 City
park laBEl". He suggested they scratch that sentence and indicate".. . future repayment will be
decided at a later date", because he thought there may be some things in the parks that they can
use that money for better than just repaying this fund.
Motion by Tmde, Seconded by Orttel, to approve the attached purchase agreement.
Councilmember Tmde wondered if they are looking at the relocation of the building. Mr.
Dickinson stated they have approached some organi7.ations to move it and willlik.ely put it out
for bid.
0 CO'Ql1cilmember Tmde wondered if the out buildings will be moved. Mr. Dickinson stated he did
not know if they would be moveable or not and would be decided later.
Motion carried unanimously.
C I T Y o F @
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Reschedule August 5th Council Meeting
DATE: June 17,2008
INTRODUCTION
August 5, 2008 is National Night Out and also a regularly scheduled Council meeting night.
DISCUSSION
To give the Council the opportunity to attend National Night Out events throughout the city, it is
0 recommended that the August 5, 2008 Council meeting be rescheduled.
Suggested options are: -Monday, August 4, 2008
-Wednesday, August 6, 2008
-Or another date acceptable to the Council
ACTION REQUESTED
Council is requested to reschedule the August 5, 2008 Council meeting to a date acceptable to
the Council.
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule July Council Workshop
DATE: June 17, 2008
INTRODUCTION
The Council is requested to schedule a Special Council Workshop for the month of July for a
number of miscellaneous business items.
DISCUSSION
0 Potential agenda items for a July workshop have been identified as follows:
1. Joint Meeting with Park & Recreation Commission
a. 2009-2013 CIP
b. Field Usage
c. Commission/Council Open Discussion
2. Assessment Policy Discussion
3. 2009 Budget Development Progress Report
4. 2009-2013 CIP Development Progress Report
5. Comprehensive Plan Update Discussion
6. Assessment Policy Discussion
Other items may be added upon Council request.
ACTION REQUIRED
Schedule a Council Workshop, a suggested date is Tuesday July 22nd at 6:00 p.m. or another
date or time acceptable to the Council.
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: June 17,2008
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development Activity
3. Update on CIP Projects
0 4. Meeting reminders
5. Legislative Analysis
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
0
0 C>r;it~
C I T Y o F
NDOVE
DATE June 17 , 2008
.................'..\.Ij:FeMS~S\ltIEN TO TH.E,~1111~llim.llll.i
/>'....:../,' ...</...., .Y. ->- .. ,-, ,-,..:. .....;. .. ;(',,<.... .....'.. _+ ....; :.... - .. -.: c_... .. V.;L. __.'.':... i2.. >-;:;'i. ';Vh,,-.. _.i""._. ..-;'c.,...
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~ May 2008 Monthly Building Report
0
0
G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc
({p~ID:~. !
.... ,.!-V'/ CITY OF ANDOVER
'-.. . ./ 2008 Monthl Buildine: Report
0 TO: Mayor and City Council
FROM: Don Olson
MAY
BUILDING PERMITS Permit/Plan Tax
Total Valuation
8 Residential $ 20,415.18 $
904.85 $ 21,320.03 $ 1,809,700.00
Single Family 7 18,036.29
814.85 18,851.14 1,629,700.00
Septic 1 2,378.89
90.00 2,468.89 180,000.00
Townhome
-
1 Additions 2,083.21
74.00 2,157.21 148,000.00
4 Garages 2,766.55
57.15 2,823.70 114,300.00
5 Basement Finishes 500.00
2.50 502.50 -
4 Commercial Building 26,084.51 1,418.59
27,503.10 2,943,510.00
- Pole Bldgs/Bams -
- - -
Sheds
-
3 Swimming Pools 271.80
5.70 277.50 11,400.00
Chimney/Stove/Fireplace
- -
6 Structural Changes 318.26
4.75 323.01 7,600.00
Porches
-
16 Decks 1,520.80
21.30 1,542.10 42,400.00
I Gazebos 345.26
6.00 351.26 12,000.00
- Repair Fire Damage - -
- -
101 Re-Roof 7,650.00
50.50 7,700.50 -
36 Siding 2,700.00
18.00 2,718.00 -
2 Other 222.31
3.00 225.31 6,000.00
2 Commercial Plumbing 1,186.74
27.88 1,214.62 55,750.00
0 1 Commercial Heating 1,045.52
24.50 1,070.02 49,000.00
6 Commercial Fire Sprinkler 284.89
3.70 288.59 13,297.50
1 Commercial Utilities 631.70
0.50 632.20 24,333.00
, - Commercial Grading - -
- -
197 Total Building Permits $ 68,026.73 $ 2,622.92
$ 70,649.65 $ 5,237,290.50
PERMITS PermitlPlan Tax
Total Fees Collected
197 Building Permits $ 68,026.73 $ 2,622.92
$ 70,649.65
1 Ag Building 5.00
- 5.00
- Curb Cut -
- -
2 Demolition 150.00
- 150.00
1 Fire Permits 91.26
- 91.26 $4,425.00
Footing
-
- Renewal -
- -
- Moving -
- -
16 Heating 1,235.00
8.00 1,243.00
8 Gas Fireplaces , 600.00
4.00 604.00
25 Plumbing 1,450.00
12.50 1,462.50
159 Pumping 2,385.00
- 2,385.00
Septic New
-
6 Septic Repair 500.00
3.00 503.00
10 Sewer Hook-Up 250.00
1.50 251.50
10 Water Meter 500.00
500.00
1 Sewer Change Over/Repair 40.00
0.50 40.50
- Water Change Over - -
-
0 22 Sac Retainage Fee 401.50
401.50
10 Sewer Admin. Fee 150.00
1.50 151.50
0 12 Certificate of Occupancy 120.00
- 120.00 ,
8 License Verification Fee 40.00
- 40.00
- Reinspection Fee - -
-
17 Contractor License 850.00
- 850.00
Rental License
- -
- Health Authority -
- -
505 TOTALS $ 76,794.49 $ 2,653.92
$ 79,448.41 $ 5,241,715.50
Total Number of Homes YTD 2008
21
Total Number of Homes YTD 2007
50
Total Valuation YTDI 2008
$ 9,435,217.10
Total Valuation YTDI 2007
$13,670,673.80
Total Building Department Revenue YTD 2008
$ 188,592.88
Total Building Department Revenue YTD 2007
$ 232,122.31
JUN. 16. 2008 10: 39AM PATROL NO. 8706 P. 2/3
@
C. CITY OF ANDOVER - MAY 2008
lITEM I MAY I APRIL I YTD 2008 l MAY I
YTD 2007
Radio Calls 953 805 3,905 4,236
Incident Reports 918 695 3,905 4,051
Burglaries 16 6 35 39
'Thefts 51 36 170 196
Crim.Sex Condo 2 2 7 6
Assault 4 4 18 39
Dam to Prop. 26 21 115 143
Harr. Comm. 10 11 54 68
Felony Arrests 9 6 65 31
Gross Mis. 7 4 35 37
Misd. Arrests 70 51 376 276
nUl Arrests 10 10 53 72
Domestic Art. 3 4 22 31
Warrant AlT. 16 8 69 S3
Traffic Arr. 229 159 1,052 818
DUI OFFENSES:
DAY
OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday
WEEK:
TIME: 0133 0121 2232 0702 1710 0244 0219
2001 2109 0838
JUN. 16.2008 10:39AM PATROL NO. 8706 p, 3/3
D. CITY OF ANllOVER - MAY 2008
CO~TYSER~CEOFnCERREPORT
lITEM I MAY I APRIL I YTD 1008 'I YT~;07 ]
Radio Calls 157 145 638 764
Incident Reports 140 132 545 523
Accident Assists 14 14 58 60
Vehicle Lock Out 24 36 147 147
Extra Patrol 158 82 630 757
House Checks 0 0 36 3
Bus. Checks 25 32 201 68
Animal CompI. 64 6S 249 245
Traffic Assist 11 17 70 49
Aids: Agency 169 176 816 709
Aids: Public 70 107 442 352
Paper Service 0 0 0 0
Inspections 0 0 0 0
Ordinance Viol. 0 0 1 1