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HomeMy WebLinkAboutFeburary 1, 1996 o o o o o CITY of ANDOVER riA.n.N\J\Of'\ ~ ~ '-/' ....... -c;-a I \6 J Cf l.p 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304. (612) 755-5100 PARK AND RECREATION COMMISSION - FEBRUARY. 1, 1996 MINUTES The' Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on February 1, 1996, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Tom Anderson (arrived at 7:10 p.m.), Al Grabowski, Dave Erickson, Jeff Kieffer, Dave O'Toole, ,Roger Paulson None Park Coordinator, Todd Haas Commissioners present: Commissioners absent: Also present: APPROVAL OF MINUTES January 4, 1996, Regular Meeting: Correct as written. MOTION by O'Toole, Seconded by Kieffer, to approve the January 4, 1996. Motion carried on a 6-Yes, 1-Absent (Anderson) vote. HUNTER'S HOLLOW SKETCH PLAN Mr. Haas explained the sketch plan is for a rural development on 80 acres. The Commission leaned toward accepting cash in lieu of land for park dedication for the plat. UPDATE OF FINANCIAL REPORT (Commissioner Anderson arrived at this time, 7:10 p.m.) Mr. Haas reviewed the financial report of the Park Dedication Fund as of December 31, 1995. There was a fund balance of $137,694. The Commission asked Mr. Haas to find out the balances remaining on the contracts with Mickman's for irrigation and Town and Country for the fencing at the Field of Dreams. They also asked for clarification on the "Engineering charges - internal" and on the "Permits and Fees {Field of Dreams}" as to what those costs are for. Mr. Haas reported the building fees and permits were returned to the Park Board through the General Fund, but they will not show up on the financial reports. Mr. Haas also reported that any expenditures for the Field of Dreams first comes out of donated funds with the remainder coming out of Park Dedication funds. It doesn't matter where the funds have come from, as they are comingled as Park Deduication Funds. No further Commission action was taken. , ) '--, , \. ) -~ , ,I Regular Park and Recreation Commission Meeting Minutes - February 1, 1996 Page 2 IRRIGATION AND FENCING COMPLETION DATES/FIELD OF DREAMS Chairperson Lindahl noted the February 1, 1996, memorandum from Mr. Haas which indicated the completion dates for the irrigation and fencing at the Field of Dreams are no later than April 19, 1996. He wondered if that should be extended to a number of days after the frost is out of the ground if the weather becomes a factor. Commissioner Grabowski disagreed, as he was concerned that everything be completed by May 1 when the teams begin using the fields. Even April 19 doesn't give much time if the City has to find other contractors to complete the projects. The posts are already in the ground for fencing, and he saw no reason why the contracts cannot be completed by April 19. For now there was general agreement with the completion dates as proposed, though Chairperson Lindahl asked for copies of the contracts for his review. Mr. Haas agreed to provide him with those copies. CHAIR'S REPORT / Miscellaneous items - Commissioner Grabowski reported last year the City of Coon Rapids received a maintenance fee from the school district, so they do return some money to the cities. He also noted an advertisement for a Park and Recreation Director for a small town required that the individual live within 15 minutes of the corporate city limits. The Women of Tomorrow will be running the concession stands in Anoka this summer. Commissioner Grabowski also informed the Board that the City pays a minimum fee of $225 per month for the main service line going to the ball field lights at the City Hall complex. Since the fields are used, at the most, seven months a year, the remaining months that $225 fee is paid for one security light. The Commission asked Mr. Haas to discuss this with Anoka Electric. Mr. Haas reported he received no applications for adult tournaments this summer. The deadline is tomorrow, February 2. Field assignments Commissioner Grabowski asked that the field assignments for the softball and baseball fields be moved up from the scheduled second meeting in March. The Commission agreed to discuss those field assignments at the same time the soccer assignments are done, that is the first meeting in March. Data Privacy Act - Commissioner Grabowski stated that because of the. Data Privacy Act, the City can no longer require teams to submit a list of participants unless each parent signs a statement allowing that information to be given. The form for team registration will need to be changed to have that removed. The Commission suggested the number of participants from each City be provided rather than the names. " Sidewalks/trailways - Commissioner Grabowski informed the Commission that the Planning and Zoning Commission is also discussing sidewalks and trailways. He felt that the proposals should coincide with what the Park and Recreation Commission has discussed. Mr. Haas explained the I , " <_J , ) ,_/ item is going to the City Council on February 6. Engineering will be Regular Park and Recreation Commission Meeting Minutes - February 1, 1996 Page 3 (Chair's Report, Continued) proposing the developers be required to pay a trail fee to develop th~ trails. Another proposal is to add a trail fee to every building permit issued in the City over a certain value. Insurance on concession building - Commissioner Grabowski asked Staff to find out if the concession building has been appraised and insured yet. Background checks for volunteers - Commissioner Grabowski stated the Andover Athletic Association will be requiring all volunteers to have a background check. He is pursuing the issue y;ith the Anoka County Police Department, who will be getting back to n~~on the fees. In the City of Blaine, the police department charges $5 per person to do the check. The state charges $18 per person, but Blaine is subsidizing the difference. The Andover Athletic Association's policy will not cost the City anything unless it chooses to subsidize the program. Letter from resident on trail system - Chairperson Lindahl reported on a letter received from Mr. and Mrs. Byron Westlund on their concerns with constructing a trail system within the City. He felt there were some valid points raised which the Commission should address. The Commission agreed to discuss it further and asked for copies of the letter, Commissioner Paulson also noted that maintenance for the trail 'J system can go under State Aid for roads and bridges. Bond issue - Commissioner O'Toole suggested an agenda item for the next meeting be a discussion on whether or not to go out for another bond referendum. MOTION by Anderson, Seconded by Paulson, to adjourn. unanimously, Motion carried The meeting was adjourned at 7:45 p.m, Respectfully submitted, ~~~~ Recording Secretary '\ , .I