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Home My WebLink AboutCC May 20, 2008 0 1685 CROSSTOWN BOULEVARD N,W. - ANDOVER. MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 - WWW,CI.ANDOVER,MN.US Regular City Council Meeting - Tuesday, May 20, 2008 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (5/6/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Quotes/Septic System Abatement/2279 - 1 54th Lane NW - Building 4. Authorize Advertisement for Bids/Fire Tanker Replacement - Fire 5. Approve Garbage Hauler License Renewals - Clerk 6. Accept Retirement of City Clerk Victoria V olk - Administration Discussion Items 0 7. Receive Anoka County Sheriffs Department MontWy Report - Sheriff 8. 2007 Audit Presentation/Ill.,B Tautges Redpath - Administration 9. Public Hearing! Amendment to Nuisance Code (Title 4, Chapter 1) - Planning & Building 10. Public Hearing/Remove Day Care Use from Industrial Zone - Planning & Building 11. Consider Amended Sketch Plan for Planned Unit Development/Southeast of the Intersection of CSAH 9 & South Coon Creek Drive - Planning Staff Items 12. Schedule June Workshop - Administration 13. Administrator's Report - Administration Mayor/Council Input Adjournment -0 CD 0 1685 CROSSTOWN BOULEVARD N,W, _ ANDOVER, MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 - WWW.CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: May 20, 2008 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: May 6, 2008 Regular Meeting 0 DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, UA;& O~ Vicki V olk City Clerk Attach: Minutes 0 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 11 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -.MAY 6,2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ....................................................................................................... 1 RESIDENT FORUM .................................................................................................................... 1 AGENDA APPROV AL................................................................................................................ 1 APPROV AL OF MINUTES........... ....... ................................. ......... .................. ................... ........ 1 CONSENT ITEMS ....................................................................................................................... 2 Approval of Claims ............. ... ...... ........... .......... .................. ... ........... ..... ........ ..... ......... ..... ..... .... ... 2 Resolution R039-08 awarding Bid/07-47/Railroad Quiet Zones/161 st Avenue NW.................... 2 Resolution R040-08 approving Resolution Accepting DonationINorth Metro Soccer Association...................................................................................................................... ......... 2 Approve Rental Priority Policy.......... ......... ........... .......................... ..... ............. ................... ........ 2 Approve Requests for Quotes for Moving House/14905 Crosstown Blvd. NW ..........................2 Approve Hold Harmless and Easement Encroachment Agreements within the Bunker Lake Village Development .... ..... ...... .............. ..................................... .................. ......... .................. 2 ANOKA COUNTY mSTORICAL SOCIETY PRESENTATION ............................................. 3 0 CONSIDER APPROVAL OF EXTENSION OF LIQUOR LICENSEIPOV'S SPORTS BAR.. 3 . CONSIDER CONDITIONAL USE PERMIT FOR VERIZON WIRELESS/13595 HANSON BOULEVARD NW (Res. R041-08)........................................................................................ 4 CONSIDER VARIANCE/SIDE YARD SETBACK/2363 VETERANS MEMORIAL BOULEV ARD (R042-08) . .... ...... ....... ........................ ............... .................. ................... ......... 4 CONSIDER V ARlANCE/MAXIMUM DETACHED ACCESSORY STRUCTURE SIZE/13500 HIDDEN CREEK DRIVE (R043 .08)...... ........... ........................ ............... ..... .... .......... ........... 5 CONSIDER RESIDENTIAL SKETCH PLAN FOR PLANNED UNIT DEVELOPMENT/SOUTHEAST OF THE INTERSECTION OF CSAH 9 AND SOUTH COON CREEK DRIVE ...................................................................................................... 6 ADMINISTRATOR REPORT ..................................................................................................... 9 MA YOR/COUNCIL INPUT ........... ......... .................................. ..... ........... .... ............ ......... ....... 10 Hanson Boulevard Reconstruction Safety Concerns .......................;..................................... 10 Legislature Board. ............... ...... ..... .... ... ...................................... ............... ..... .............. ..........10 Legislature Information. ... ............. ......... ........................................... .... .... ..... .............. ......... ..1 0 ADJOURNMENT .......... ...... ......... .... ....... ........................................ ..... ............... ................. .......10 0 O~ 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - M4Y 6,2008 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, May 6, 2008, 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Others 21 22 PLEDGE OF ALLEGIANCE o;~ RESIDENT FORUM 25 26 Ms. Darlene Streich - Roger's Auto Body, wondered whether they need to get permission to put up a 27 sign indicating they are open for business during construction. Mr. Neumeister indicated he would 28 work with them on this. He noted this would be a temporary directional sign. 29 30 Motion by Trude, seconded by Jacobson, to authorize staff to work with the businesses impacted by 31 construction for temporary directional signs. Motion carried unanimously. 32 33 34 AGENDA APPROVAL 35 36 Add April 22, 2008 Planning Commission minutes. 37 38 Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried 39 unanimously. 40 41 42 APPROVAL OF MINUTES 43 044 April 22, 2008, Workshop Meeting: Correct as written. ~5 46 Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried 47 unanimously. 48 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 2 1 April 15, 2008, Regular Meeting: Correct as amended. 2 3 Councilmember Trude stated on page ten, line 28, the sentence should read "On the back of the 4 ordinance there is the explanation for the rezoning but this will not be in the ordinance so they need 5 t-o delete the paragraph aboye "adopted by the City CouneiL" At the end of the page she would like 6 to add that "the Council concurred". 7 8 Councilmember Jacobson stated on page 6, line 10 the sentence should read".. . they could de-aB 9 aetieB: draft an ordinance. . .". 10 11 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 12 unanimously. 13 14 April 4, 2008, Board of Review Meeting: Correct as amended. 15 16 Councilmember Trude stated on page 2, line 32, Mr. Tom Ranke put his home on the market for 17 $489,000, not $400,000. 18 019 Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried 20 unanimously. 21 22 April 15, 2008, Board of Review Continuation Meeting: Correct as written. 23 24 Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried 25 unanimously. 26 27 28 CONSENT ITEMS 29 30 Item 2 Approval of Claims 31 Item 3 Award Bid/07-47/Railroad Quiet Zones/161st Avenue NW (See Resolution R039- 32 08) 33 Item 4 Approve Resolution Accepting DonationINorth Metro Soccer Association (See 34 Resolution R040-08) 35 Item 5 Approve Rental Priority Policy 36 Item 6 Approve Requests for Quotes for.Moving House/14905 Crosstown Blvd. NW 37 Item 7 Approve Hold Harmless and Easement Encroachment Agreements within the 38 Bunker Lake Village Development 39 O:~ Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. 42 43 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 3 1 ANOKA COUNTY HISTORICAL SOCIETY PRESENTATION 2 3 The Anoka County Historical Society made a video presentation of the Anoka County 4 Sesquicentennial Celebration to the City Council and residents. 5 6 7 CONSIDER APPROVAL OF EXTENSION OF LIQUOR LICENSEIPOV'S SPORTS BAR 8 9 Mr. Dickinson explained Brad Povlitzki, Pov's Sports Bar, has submitted a request for an extension 10 . of his liquor license. Pov's is planning to hold their outdoor music celebration July 18th and 19th, 11 2008 and would like Council to approve an extension of their liquor license to include their fully 12 enclosed ball fields. They plan to provide security outside during the event. They would like the 13 bands to play until midnight, which is not consistent with the ordinance. The noise ordinance 14 . prohibits noise after 10:00 p.m. 15 16 Councilmember Orttel asked if the permit extends their operating hours under the liquor license. Mr. 17 Dickinson stated the application is to extend the liquor license to the ballfields. 18 Q19 Mayor Gamache stated Mr. Povlitzki is not coming to the Council for approval of the concert, just 20 for the extension of the liquor license. Mr. Dickinson indicated that is correct. 21 22 Councilmember Trude thought the whole issue of regulating this comes back to the complaints they 23 received from the community regarding the noise. Councilmember Orttel understood there were four 24 complaints last year, two from Coon Rapids and two from neighbors. Mr. Dickinson stated there 25 were actually five complaints, two from outside the community and three from within the 26 community. 27 28 Mayor Gamache stated last year they requested some noise testing be done and the Council had the 29 report from the Sheriffs' Department. He reviewed some of the tests. Mr. Dickinson stated the 30 decibel meter report was done by staff and not the Sheriffs' Department. 31 32 The Council discussed the noise complaints from 2007 with staff. 33 34 Mr. Povlitzki stated this year they are going to have two rock bands. He did not know how the noise 35 can be heard in another community and they will try to keep the noise down this year and make every 36 effort to control the noise. They will place a tent over the stage to control the noise. He has been 37 doing this concert for fourteen years and hoped he would be allowed to continue to provide this. 38 39 Mr. David Luna, 2909 141 st A venue, stated he attended the event last year and thought it was well O:~ organized. The entertainment was excellent and the crowd was well behaved. He thought Andover deserves something like this once a year. 42 43 Motion by Orttel, Seconded by Gamache, to approve the liquor license extension for Pov's Sports 44 Bar for July 18 and 19, 2008 until midnight outside their current premise, which includes the 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 4 1 enclosed ball fields. Motion carried 3 ayes, 2 nays (Jacobson, Trude). 2 3 Councilmember Trude stated she is voting against this because last year she indicated if it was not 4 controlled she would not continue to approve it. 5 6 7 CONSIDER CONDITIONAL USE PERMIT FOR VERIZON WIRELESS/13595 HANSON 8 BOULEVARD NW 9 10 Mr. Neumeister stated Verizon Wireless has applied for a Conditional Use Permit to locate a cellular 11 phone antenna in Andover. 12 13 Verizon Wireless would like to locate an antenna on the 200-foot communication tower on Anoka 14 County's radio repair facility property near the intersection of Hanson and Bunker Lake Boulevard. 15 The antenna array will be attached to the tower at 130 feet. Verizon is also proposing a 350-square 16 foot enclosed equipment shelter at the site. 17 18 Mr. Neumeister reviewed the information with the CounciL 019 Motion by Jacobson, Seconded by Knight, to approve the Conditional Use Permit request. Motion 20 21 carried unanimously. (Res. R041-08) 22 23 24 CONSIDER VARIANCE/SIDE YARD SETBACK/2363 VETERANS MEMORIAL 25 BOULEVARD 26 27 Mr. Neumeister explained the applicant is seeking to construct a new house on a comer lot closer to 28 the side street than allowed by the City Code. 29 30 Mr. Neumeister reviewed the staffreport with the Council. 31 32 Motion by Knight, Seconded by Trude, to approve the proposed variance. 33 34 Councilmember Jacobson stated they need to find a hardship and the only hardship he could find was 35 that they want to build a larger house than will fit on the lot. This is an economic hardship and 36 something they cannot grant. 37 38 Councilmember Trude thought the hardship would be the landscape and topography of the area, 39 which would be a unique condition. She stated this area is heavily wooded and the physical o:~ characteristic is that it is an urban area adjoining a rural area In their City they usually do not have streets joining so this would have been a comer lot. But the street goes through and narrows because 42 the neighborhood changes. 43 44 Councilmember Jacobson thought the real issue is that the size of the home they want to build onthe 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 5 1 lot is what is making the variance required and he did not consider that to be a hardship. 2 3 Councilmember Trude thought they need to tie the hardship into the property somehow and when she 4 looked at this, some are explanations and not hardships. She believes the fact is that it is a house in 5 an urban development on a comer lot and there is nothing around the comer. Councilmember 6 Knight stated another thing is that the setback is a line of sight item and in this case the line of sight 7 is moot because the adjoining piece has nothing to do with sight. 8 9 Councilmember Trude stated they may want to change their ordinance for comer lots where no other 10 homes can be located. 11 12 Councilmember Trude thought the hardship would be the rural area joining the urban area. Mr. 13 Dickinson thought item two in the "Whereas" addresses the hardship. 14 15 Mayor Gamache asked if the front of the house will face Veterans Memorial Boulevard. Mr. Brian 16 Parent, Parent Builders, 9040 159th Lane, Ramsey, stated the front of the house will face Veterans 17 Memorial Boulevard and the garage will face the other street. 18 019 Councilmember Trude asked if the farm road in the back of the property will limit some of the 20 building they can do in the back. Mr. Parent stated they will not be going back into the easement. 21 22 Mr. Parent showed the plans to the Council for review. Councilmember Orttel indicated he did not 23 have a problem with this because the house fronts where it is supposed to. 24 25 Motion carried 4 ayes, 1 present (Jacobson). (Res. R042-08) 26 27 28 CONSIDER V ARIANCE/MAXIMUM DETACHED ACCESSORY STRUCTURE SIZE/13500 29 HIDDEN CREEK DRIVE 30 31 Mr. Neumeister explained the applicant proposed to build a larger detached accessory building than 32 the City Code allows. 33 34 Mr. Neumeister reviewed the staff report with the Council. 35 36 Councilmember Trude stated she looked at the ordinance and their explanations and she wondered if 37 the applicant has presented staffwith any other explanation besides what was previously given. Mr. 38 Neumeister stated they have not. 39 d~ Motion by Trude, Seconded by Jacobson, to deny the proposed variance based on the fact that there is no hardship. 42 43 The Council discussed the possible hardships that could be given but none could be applied to this 44 application. 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 6 1 2 Mr. Erickson stated the reason he does not want to park his equipment outside is because he has 3 already had A TV's and snowmobiles stolen from his property when he had them stored outside. He 4 noted in a few years his children will be driving and he will need more storage and parking space and 5 that is the main reason he needs another garage. 6 7 Mr. Erickson showed the Council his proposed garage layout and indicated he could make the garage 8 smaller by taking off the six feet in the back that he would use for storage to make it a 24x24 square 9 foot garage. He stated the lot size is very unique to his area 10 11 Mr. Erickson reviewed the hardships and explained his property is very deep, wooded with no 12 neighbors to the rear and backs up to the creek. He stated the property will not be out of character 13 with the other properties in the neighborhood because two other properties have roughly the exact 14 same size garage he is proposing. He stated five years ago he was allowed to build this but did not 15 have the money and now he does and needs the space but cannot build it. There are a lot of people 16 living in his home and taking up all the space they can in the home. He stated he has not mentioned 17 economic hardship either. 18 019 Councilmember Trude wondered if the applicant ever considered an addition to the garage because it 20 might be more efficient. Mr. Erickson stated he has thought of that but that would be included in the 21 twelve thousand square feet of space and within that they would only be able to bust out the back 22 wall and extend that. The way the roof is designed would not make that work and he would have to 23 move the gas meter and electric meter for the A/C unit. This also butts up to a masonry chimney and 24 he would have a chimney in the center of his garage. He stated he would not be able to extend the 25 garage to the side because there is not enough room. He noted the first stall of the garage is not 26 usable to store a car. 27 28 Mr. Erickson stated he needs 24x24 square feet but would like a 24x30 square foot garage. 29 Councilmember Orttel stated they do not have the authority to change the ordinance and there is not 30 a real reason for the hardship. He stated Mr. Erickson has not shown the hardship so he did not think 31 he qualified for a variance. 32 33 Motion carried unanimously. (Res. R043-08) 34 35 . 36 CONSIDER RESIDENTIAL SKETCH PLAN FOR PLANNED UNIT 37 DEVELOPMENT/SOUTHEAST OF THE INTERSECTION OF CSAH 9 AND SOUTH COON 38 CREEK DRIVE 39 d~ Mr. Neumeister stated the attached sketch plan now contains a development proposal to convert six residential lots on 16.54 acres into a planned unit development containing 36 lots and one outlot. 42 43 The applicant is requesting a planned unit development to allow development standards to be created 44 for this project. For this to occur, the Commission and Council will need to authorize the use of 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 7 1 planned unit development. It is the applicant's responsibility to demonstrate that the proposed 2 . development standards will result in a better project than can be achieved through strict application 3 ofthe R-4 standards. The applicant has provided the attached letter for this purpose. 4 5 Mr. Neumeister reviewed the information with the Council. 6 7 Councilmember Trude stated they have a Code regarding buffering between the rural and urban areas 8 and she was not sure if that would apply to this project. Mr. Neumeister thinks the ordinance deals 9 with properties outside of the MUSA boundary. 10 11 Councilmember Trude wondered if all the homes around this development are in the MUSA and if 12 all are connected to city sewer. Mr. Neumeister indicated they are within the MUSA and connected 13 to sewer. Councilmember Trude did not think their buffer ordinance applies. Mr. Neumeister 14 agreed. 15 16 Councilmember Jacobson thought there is something in their ordinance that indicates that when a 17 subdivision is put in they cannot have the same model home within four or six houses. Mr. 18 Neumeister stated the Building Department enforces that. He believes different designs are being o;~ proposed by the applicant. 21 Mr. Jon Blackman, Hedberg Homes stated there were six different designs. 22 23 Councilmember Orttel wondered how many lots can be placed on this property with no variances. 24 Mr. Neumeister stated he saw the drawing and thought it showed twenty-five or twenty-six lots on it 25 which would conform to an R-4 with no PUD. Councilmember Knight thought that the twenty-five 26 would assume fill of the wetlands. 27 28 Mayor Gamache thought they could possibly take the homes that back up on the north and south 29 sides and keep them within the R-4 District so they line up with the existing neighboring homes. Mr. 30 Blackman stated they did remove one lot out of the center section and added ten feet to both the 31 north and south sides of the development. 32 33 Councilmember Orttel wondered what the applicant is going to give the City if the PUD is approved. 34 35 36 Mr. Ron Nordin, 13994 Heather Street, Andover, stated he owns numerous houses along Round 37 Lake Boulevard. He stated they have five driveways that are extremely dangerous on Round Lake 38 Boulevard and they will be able to remove them. The houses on South Coon Creek Drive are near 39 the front of the street and they redesigned it from the Planning meeting. They strengthened and a~ lengthened the buffer zone for the lots on the north and south of the development. 42 Mr. Nordin stated they also talked about the tree preservation plan. They had an arborist walk 43 through and he said most of the trees in the area are buckthorn, box elder trees and many of the trees 44 have been blown down. There are a lot of very low quality trees not worth saving other than the 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 8 1 identified oaks they found within the perimeter of the land. Another thing that came into play was 2 the oddity of the shape of all the pieces. They feel that closing off the five driveways on Round Lake 3 Boulevard will change whole safety zone is a big driver in regard to this project. Other than that he 4 believes they have met many of the standards the Council desires to find in a PUD, which is a slight 5 variation from the R-4 consideration. 6 7 Mr. Nordin stated another benefit is just making a quality addition to the City. He believes a new 8 generation of housing, the 55+ no kids, is growing. 9 10 Councilmember Jacobson asked what the City gets from allocating a PUD to this project. Mr. 11 Nordeen stated there are some issues on the inside perimeter of the land and some unsightly metal 12 buildings which would need to be taken down. He thought they need to trade off and find the next 13 generational kind of housing that is appealing to the public.and they cannot continue to build the 14 exact R -4 standard. 15 16 Councilmember Trude thought what they were seeing in the few they have approved is the sales rate 17 is very low. It seems like the small lots are not doing well in their community. 18 019 Mr. Lyle Reynolds, RLK, Inc. stated they looked at the total square footage of the lots and the 20 question was raised if it was appropriate to include the outlot in that square footage. They show in 21 their plan that they have an average density of .4 acres per lot including Outlot A. They have 22 calculated they have .36 acres per lot density when they exclude the outlot. The average square 23 footage involved in these lots is in the 12,200 square-foot neighborhood. 24 25 Councilmember Trude thought the point she was trying to make was in order for the Council to 26 approve a PUD there has to be something special about it. She could understand the point being 27 brought up about the open space in Outlot A if the entire development surrounded it, having smaller 28 lots because each unit would look out and have the view and the feeling of spaciousness even if they 29 could not go out and use that land. Only six parcels actually take advantage of that open space view 30 and the places where the lots are really tiny, there is nothing to really sell those. She stated there has 31 to be something to give up the standard lot size and she can see it if they had all of the homes 32 surrounding the outlot but she did not see it in the rest of the development. 33 34 Councilmember Knight stated he has problems including the outlot because it is not really useable. 35 He also noted he has problems with the density. 36 37 Councilmember Trude thought the applicant should look at doing a plan where they come in off the 38 signal light and go to the north of the cul-de-sac of home and south of the cul-de-sac of homes and 39 see what they end up with. Mr. Reynolds stated they have looked at that possibility and it results in a 040 situation where it requires a variance from the City for the length of the cul-de-sac and would result 141 in approximately twelve lots. Councilmember Trude did not think they would have a big problem 42 granting a variance for a long cul-de-sac. 43 44 Councilmember Orttel thought the applicant should sit down with staff and discuss the possibilities 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 9 1 further. 2 3 Councilmember Jacobson indicated that the Council was concerned with the density and the second 4 access required in the Fire Code. He thought this was a little too dense and he did not know what 5 they were getting back as a City to offer a PUD. 6 7 The Council reviewed possible emergency entrances in the development along with density. 8 9 Mayor Gamache stated he could live with the inside loop but he was concerned with the north and 10 south outside areas. He would like them to li1;l.e up with the existing homes. He liked the idea about 11 adding some kind of usage for Outlot A. He was not sure about the emergency access and would 12 like to see them have some discussion with the neighbors about how they can do that in a sensible 13 manner. He is not too concerned about having an emergency access because there are other 14 developments in the City that only have one access. 15 16 Mr. Ron Hoch, 3426 South Coon Creek Drive, stated there have been a lot trees knocked over in the 17 past and his concern about an emergency access is that if there were a storm or tornado the trees 18 would probably be the first to come down and would probably block that access. He noted the entire 019 area in the back is heavily wooded. He did not think it made a lot of sense to place an access in the 20 back of the property. The trail will become an attractive nuisance because it will connect and be a 21 shortcut between the merchant district and the neighbors above them. Another thing to think about is 22 there is really no access to go back and patrol the area. 23 24 Councilmember Trude wondered if there is a sidewalk or trail along the east side of Round Lake 25 Boulevard. Mr. Berkowitz stated they have a trail along Round Lake Boulevard and on South Coon 26 Creek Drive there is a concrete sidewalk on the south side. Councilmember Trude stated this could 27 provide a way for people to make a walking loop with the trails. Mr. Berkowitz stated there is a 28 narrow bituminous path along South Coon Creek on the north side of the road and there is a shorter 29 segment of concrete sidewalk on that side but it does not go all the way to Round Lake Boulevard. 30 31 Councilmember Orttel thought this needs to be looked at more thoroughly with staff. 32 33 Mr. Dan Hanson, 3511142ndLane, stated lots 17-19 would be his concern. They would prefer to see 34 two houses behind them. 35 36 Mayor Gamache recapped the concerns of the Council with the applicant and staff. 37 38 39 ADMINISTRATOR REPORT 01~ City Administrator Dickinson updated the Council on the administration and city department 42 activities, meeting reminders, Legislative topics, CIP projects and miscellaneous projects. 43 44 City Engineer Berkowitz updated the Council on road improvements projects in the City. 0 Regular Andover City Council Meeting Minutes - May 6, 2008 Page 10 1 2 Community Development Director Neumeister updated the Council on development activity in 3 the City. 4 5 6 MAYOR/COUNCIL INPUT 7 8 (Hanson Boulevard Reconstruction Safety Concerns) - Councilmember Trude asked on the 9 reconstruction of Hanson at the intersection at Bunker Lake Boulevard, could there be some type 10 of signage indicating a change in lanes. She is concerned with the safety of the workers and 11 residents in the community. She asked if they could also get some community service officers to 12 do some traffic control at the stoplight. Mr. Berkowitz stated he forwarded her message onto the 13 County and their response was they have the proper signing control out there but he will forward 14 this to them again. He thought the intent was to make people avoid that intersection until 15 construction was done. 16 17 (Legislature Board) - Councilmember Jacobson stated the legislature has passed the .25 sales tax 18 increase and Anoka County has adopted that. He has information that there is a board that will be O;~ set up with Hennepin, Ramsey, Anoka, Dakota and Washington County to determine where that money goes over the coming years and in Anoka County they get to have one elected City 21 official sit on that board and he assumed the County Board would appoint that person. He 22 wondered if they should send forth the Mayor's name to see if he wants to sit on that board. 23 Mayor Gamache stated he would be happy to serve on that board. 24 25 (Legislature Information) - Mayor Gamache stated the House passed their property tax reliefbill 26 but is a long way from the Senate's bill and further from the Governor's bill. Mr. Dickinson 27 stated they are worried about the proposed removal of the homestead credit along with the 28 removal of the property tax deduction for people. Based on the market value ratios he would be 29 concerned in this community that they would be big losers in that proposal. . Mayor Gamache 30 stated another thing they have thrown around is the levy limit cap. Mr. Dickinson stated he is not 31 really happy with any of these bills. 32 33 34 Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting 35 adjourned at 9:37 p.m. 36 37 Respectfully submitted, 38 39 Susan Osbeck, Recording Secretary 0 @ 0 1685 CROSSTOWN BOULEVARD N,W, _ ANDOVER, MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 _ WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direc FROM: Lee Brezinka, Assistant Finance Director c/ SUBJECT: Payment of Claims DATE: May 20, 2008 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $226,342.36 on disbursement edit lists #1 - 3 from 05/09/08 to 05/16/08 have been issued and released. 0 Claims totaling $168,913.47 on disbursement edit list #4 dated 05120/08 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUlRED The Andover City Council is requested to approve total claims in the amount of $395,255.83. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ~ ?3~ Lee Brezinka Attachments: Edit Lists 0 - ~---~--------- ~ Po. 0 Z .;;; 0 CIl ~ ~ = CIl ~ "" ~ 0:: ~ ~ -- ..0 "" ON 00 CIl =- ,Q o , a =,0 coO = 00 :z; ~O ~9 - 00 ~ Ol""l ~ ..c:_ -< UN ~ = ~ ClC 0 - = 0 0 CIl ~ e .... ~ = ~ on 0 - 00 0- = 00 0 = dd d = 00 0 a NN N -< .-::-- ~ ..c: --.. ~ ~ U ..c:€ - """ ~Po. ~ ciQ U '" I B.~ .. 0 =..c: ClC ~~ 0 ...... o '" 0 rI:l Po. ~ ~ 0 ~ .- I 0 o .... C\ ~ = o:l S .. o 0 ~ = ~u'3 ..c:~ on Cl)~ :;:: U e 0 Co .- 0 0 .... =' '-' _0 'C ~=E-< tEz ... J:JO ~ C5~~ '" ~ '3'3 ~ ~~ '" 89] CIl .... ~ o 0 0 ~~ - ...l~U E-<E-< e """ ciQ Po. ~ (I) , ~ 0 ..s:::= ClC 0 o rJ'j u 0 ..c: 0 ~ u "S t ~ ~ ;::j-a ",0 => .~ 0-- :z; E' -0 on 8 ~ _0 Cl:I t;:; .. 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U .... <.)00 \(") o '" jJ '? W 8 =0 _0 r"l ~ .- .N <.) .s ~ ~- .. 0 I .5 ~ ~~ 00 gjtZl W.5 o. ~ ~ 0 0"8 ..1<1 0 ~ = :;: ~ ..sl 0 <.) ... \(") -a <.) 0 .. oj tZl .. o 0 ..... .S StZl] ~-ti] "<::.0 -- ~ ~ \(") .... ~ 000 0 0 e. ug..... ge~ '-" 'C oSZ tl CoI -ti oN..I<I 'r;; U ..1<1 ]] :.:3 ~ .g~] -- QO t) 0 <.) 0 0 ..<:: eo..<:: o 0 """ ~ U ~.....u A..NU .......... 0 e A.. ..1<1 0 ~ <.) 0 ..<:: .:a U 0 ~ ~N '" Q '0 Z 0- 0.. ~~ =:;'11:: e ~ ..N i.:= 0 CoI 5t- .g e U 'S "000 =0 I ;> 00 5 ~ ~ = >g - > A.. @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Quotes/Septic System Abatement/2279 - 154th Lane NW DATE: May 20, 2008 INTRODUCTION At the April15th Andover City Council meeting, the Council authorized staff to abate a septic system at 2279 154th Lane NW that is deemed an imminent threat. Staff has secured quotes to complete the work. DISCUSSION The quotes received are as follows: 0 System Replacement Casper's Excavating, Inc. $6,540.00 * Recommended Dean Bitner $6,700.00 D & T and Son Excavating $8,100.00 Lashinski Septic Service $8,829.00 System DesieB System Solutions Design $ 475.00 Total Cost $7,015.00 BUDGET IMPACT At completion of the project, the total cost will be assessed to the property. ACTION REQUESTED The Andover City Council is requested to approve the quote received from Casper's Excavating and System Solutions Design to complete the septic system abatement at 2279 154th Lane NW. 0 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief 1>. vt/. SUBJECT: Request to Advertise for Bids - Replacement Fire Truck, Tanker Station #3 DATE: May 20, 2008 INTRODUCTION The fire department has worked to complete specifications for a scheduled replacement of a tanker truck currently located at fire station #3. DISCUSSION It is the intent of the fire department to solicit bids for the new vehicle. using the specifications 0 developed that are very similar to a tanker truck purchased in 2002. The solicitation for bids will be advertised in the appropriate newspaper for the required amount of time. Specifications will also be mailed to a number of known manufacturers with a cover letter asking them to submit bids for this vehicle. The new vehicle will be purchased as part of the 2008 Equipment Bond. Pre construction full payment discounts will also be asked for as an option that could save thousands of dollars from some of the manufacturers. Staff believes there are opportunities to pay for the chassis when it is delivered to the manufacturer as well as the entire truck prior to construction that will save money. BUDGET IMPACT The estimated cost of the new vehicle is $315,000. During the preparation of the 2008 budget the estimated cost was listed as $300,000. There appears to have been a number of costs increases that had occurred after the 2008 budget was prepared. Staff is anticipating that the bids will be reasonable and very near the anticipated costs of $300,000 to $315,000. Staff will bring back to the Mayor and City Council all of the bids received with a request to authorize the purchase at a later date. RECOMMENDATION Staff is recommending that the Mayor and City Council authorize staff to advertise for bids for a new fire department tanker truck. 0 7b-:Y;;;;J/ Dan Winkel, Fire Chief C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Economic Development Authority CC: Jim Dickinson, Executive Director FROM: Vicki V olk, City Clerk SUBJECT: Approve Refuse/Recycler Hauler Licenses DATE: May 20, 2008 INTRODUCTION Refuse/recycle hauler licenses expired on May 31, 2008 DISCUSSION 0 The five licensed haulers in the city have applied for renewal of their licenses, paid the appropriate fees and submitted certificates of insurance. Their trucks have been inspected by our mechanics. ACTION REQUIRED The City Council is requested to approve residential and commercial licenses for the following companies: Allied Wasted Services of North America, Walter's Recycling & Refuse, Ace Solid Waste, Randy's Sanitation and Waste Management of Minnesota. The license period will be from June 1,2008 through May 31,2009. Respectfully submitted, ~.()~ Vicki V olk City Clerk Attach: License applications 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US LICENSE APPLICATION REFUSElRECYCLE HAULERS 1. Business Name AIl.'cA WM.k... ~,.~t'C.L..." ..f! ""'f'4-I. Amer,'u:.... LL-L- 2. Address of Business: 8l. I. I Kc."JDun Ji~.)J1!. (. P./). 6cx Jq~ c..h.JL p.~ /I1n .5S/)/LJ Street City State Zip 3. BUsiness Phone Number 7fa:?- 7~Li- .J./D L/ 4. Owner of the collection service: AII..LL1IL14~ Se..wou.,...-'o. be ds..fI. ~'L4 I U 71.~-7i4l-~IO ~ Name (please print) Phone Number ~I Kt.ltJ.". ..st, AJ( (P.D. ~ 39) . C~ ~ rJJA .5;S'/)1 '-I Street Address City State Zip 0 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to anyone person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of DisposallProcessing/Recycling X Garbage i<RT ,'f\. E 11< ~ ,'\oJ U" 0 Tires Used Oil y... Appliances {\~-h..crd App Jr-.,..U" Name & Location of DisposallProcessinglRecycling 0 1< Co c. yt..1 t:..( 1 X Corrugated ""'"r\nc:.c.po h - Edible Food Waste --'- Scrap Metal -X- Yard Waste .s/(~ ."-n .s+. Pt1&Ll ^ Demolition/Construction Debris SK.R 1'1\ ~1(lJ"1\ l:.. ~ Paper/Paper Products /1Jld I\l:..O.pO AI 2, "y,J; ~ Plastics /hi'Ar>' ^ III 1.1 J2. , at;' Jerr . -A- Newspaper ,11.'ntlt..rJ IJlJ Jc>> ~~lj/ , Ashes ----b.- Tree Debris Sj(K '"Il ~~..J. ?~\ 0 X Office Paper /YJ,'''-ft/Jo JI~ ~f~JeiJ . )C. Glass Irk,." rA.ptJ 11.t.. ~JUt Other - specify . 10. Licensees) Requested: X. Residential X; Commercial 11. Number of trucks proposed to be licensed 7 Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. 3-.-0-Vg Date 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US LICENSE APPLICATION REFUSElRECYCLE HAULERS 1. Business Name RCtl'\d~ is SQn, i-tt +~ 0 () 1- n c> I 2. Address of Business: fOBoX I b q 4-35/ lA.S, HwY, Id.- s.~. Dela.no I'Y)N. 5S'3~? Street city State Zip I 3. BUsiness Phone Number (7103} q 7,).. - 333 5 4. Owner of the collection service: C7b?J) q 7~ ~3335 Ra Y\do~ II R, Ros k() wja.1<. Name (please print) Phone Number 4-351 ~,S. HwV J~ SE De Icu'\o , MN, S53aJ> Street Addres~ City , Zip State 0 / Attach a description of each piece of equipment proposed to be used in the collection operation. ~ Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. a: Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. ~ Provide a certificate of public liability insurance in the amount of at least Jll,,f 1- $100,000 for injuries, including accidental death, to anyone person and in an a~. amount not less than $300,000 for each accident; and for loss or damage to , property in the amount of $50,000. e/ .. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of DisposaJ/ProcessinglRecycling ,/ Garbage € Pi? Ye.l /,,~/'L- rX~d/e of j p /){ ~I.,:elt, I L./JUL . . 0 Tires Used Oil \/Appliances ~ ,i( ~J/ /L:lAirZ-nt'(.d cf(J/l1'ltYw/ ~ ~.A,~ Y)Mr,K. Name & Location of DisposallProcessing/Recycling 0 I UfLd 1,:!Ad,~aI/L-) WfaM: '--fJ?/rl ' V Corrugated '-f<(J 1l.f)l~ Y{Pl1 fl~ - Edible Food Waste ~ \JUi-JL- ) / ~ L Scrap Metal a1ni /U(fdlt" tfJU;"'lU~~ Yard Waste - V Demolition/Construction Debris '/(,/lfidf c-RulfA Mui ~+ ~Paper/PaperProducts Y<.U7'~f ~~j~ ~ Plastics '-I( Off! ~,,;, . ~Newspaper ~~< Ashes Tree Debris 0 V Office Paper cf(O/r..ti<.,;'" ~ ( (I V Glass . a1l'.Lhr r ,. _ ~ Other-specify y~()/~ - YIlI21i/?Mi:v t~~4~/ ~ 10. License( s) Requested: ~ Residential V Commercial 11. Number of trucks proposed to be licensed /3 Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. L/(J#1?~ cA4hh if-f-D cf Signature Date ISO ,co 150,00 7~cCl0 .:J .::.;" tt~5.00 ~.. . <'ii.E."'"' . __~'J;.:::' _." - '_0 ..:. ...;, ,-':i-/~'-' ,"'; f::~;~f:. 0 :: 11.:._,~_,..,:?; : 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US LICENSE APPLICATION REFUSElRECYCLE HAULERS 1. Business Name -W.tJ0\ ~~I'~ ~ ~t:rv~e 2. Address of Business: ei~k -P.nl(S p---- -. ~_._... MtJ STOlfi .G I tj. (g '"- Street City State Zip 3. BUsiness Phone Number '7w~' 4.10 ...;;-oc9 4. Owner of the collection service: Gk~~~,,- lJ !\-1.:rto.t. ){1. J..tc.-,r-007 Name (please print) Phone Number ~SD Ie , ~ ~~ J..\ ,~.. i>i!hJ~ MN -rr'-I'I ~ Street Address City State Zip 0 )( Attach a description of each piece of equipment proposed to be used in the collection operation. )< Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. X Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. S'y Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to anyone person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. J( Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of DisposallProcessinglRecycling X Garbage Jl~ ~~\ e.~\ (~S~ 0 X Tires ~ fA tIi'..c ~~ Used Oil ~\~S It-~l~' ~ X Appliances ~ A>>~ t~ Name & Location ofDisposallProcessing/Recycling 0 K.... Corrugated W~ Edible Food Waste ~ScrapMetal ~~ ~ YardWaste~~~ fY\~)~ .3- Demolition/Construction Debris ~/,,~,J~ ~~ i. Paper/Paper Products ~~~ ~ Plastics ~tL.~ ~ Newspaper ~ ~ 1 ~ ~ 4- Ashes X Tree Debris 11M. A11J/JI 0 b( Office Paper twJ~ ~f j uyL ~~ X Glass ~~J1.L Itt.u~ Other - specify 10. License( s) Requested: .k Residential Y Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times the provisions of said ordinance. " 3/rtjDB I Date 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US LICENSE APPLICATION REFUSEIRECYCLE HAULERS 1. Business Name c 2. Address of Business: IO{)5Ci rv~~f' lQ s Sf Y'\ r: \3 kU/rlt vYln s::;sLJLj1 Street City State Zip 3. BUsiness Phone Number --9 s~. ;8 tj D- , ) 0 D 4. Owner of the collection service: U'f}S,+R tYla na~ Me~'Lt of fY1 iYll'\.P~f.>ta. I I ~,)L q5~ <2~qD- )J DtJ Name (pI e print) Phone Number IOD6o f\f.lplp~ gf- Ol2 B )ClI ~ sf!' n 6SY4Q Street Address City Zip 0 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to anyone person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of DisposallProcessinglRecycling 'f. ~ Garbage /'I fL&J R I )L g ~ If t <(' - \0 .., 0 D 1[051l'\ Ay R f\1V ~ \)L 12\1I~y'" 0 Tires - Used Oil y.. Appliances\lJ1Y\ t;~("i ~j Va 'I.ii- 401 Vf)llbj ~ g ?( 1\'1 ~ V4. Il.i 1 Name & Location of DisposaI/ProcessinglRecycling 0 -L Corrugated tl)m 1l1M') ~~-\ii> (, vy\{Lf- .. ,jOD er(cc~clllJ4 G+ f\'GJ YV\p14 Edible Food Waste - L Scrap Metal U)M -Gni.') e,;\lQ~ MRP- I ~O 0 "8V-OG'J iXM-~ s+- he Mpl ~ ~ Yard Waste Nlltl - LP30 ma.\floIM Av~ VV\pls ~ Demolition/Construction Debris Cltt'\(iO -Hill t1,G,Av...e. V\G" 61a.il"\~ -LPaper/PaperProducts I,OY'V'l \WiY\ (\\t\e~ rY\/2...F-iZOO f,loctclCtJt1 St nE YV\r\~ 1\ ,'j ~ Plastics " j , ~ Newspaper Ashes - ~ Tree Debris NP.~ .. Ii aD rY)aJ~(}/1V\ Iw.t ntplS 0 ---i.- Office Paper (.l.)nI\\U).l') ~-\1P; f')\Il..F- \:~b{) 8n:)(i.c\wo...i Sf- Y\fmrl? ~ Glass ~I " _ Other - specify 10. License( s). Requested: X. Residential '>( Commercial 11. Number of trucks proposed to be licensed I , Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. ~a.~ ,~ ~...-)t--,.JS"'--- if - >v.- <> 5 Signature Date 0 01 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US LICENSE APPLICATION REFUSElRECYCLE HAULERS 1. Business Name Pttt SDlt.-J W\\ ~ \-t l ]::~C . 2. Address of Business: ~~ N\~ ~ lQ. 0 \ N~\l.JJY\ \u.\ ~ \0w \ ,S ~) 72...0__~ Street \ city State Zip 3. BUsiness Phone Number "1 lJl3 - '-\::i-.l- '7::>\ \ 0 4. Owner of the collection service: ~ra--e.w ~'LOCl-~ "'1l.P~'- ~~\- ~\\ 0 Name (please print) Phone Number , \Q\&'O\ ~\..UV'\~ 5\- ~UJ I Ku.yY'l~. l'-1 i\:J 5~O~ Street AddreSs City State Zip 0 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to anyone person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. . . , !:.f\'Sw-a.nce Co. -$U\_:c J)/ D'( ..4- L0~ .Jbr\..6 cu~~ b'--t 5/ OS 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of DisposaJ/ProcessinglRecycling ~ Garbage 'I-j S P f \ \:- ?-.\ \Jt.J ~ e. 'SO\.,\.'fCG Re.c..O\.)C\f '^ - t,\ "- ~\ ()e..'f , 0 Tires Used Oil V Appliances -:r ~ \ ~ ~o.0C.~\CL~ (~f-,c:..\.\L\~\.S. c\..J)v(J G~x0\"'~ \'-\L'~..l \ ' Name & Location ofDisposallProcessingIRecycling 0 ~ Corrugated PiOllfeX - N.,..f\nPCI pD\l~\ j \2.aek..Te.t$) ~ m\4")Ie. Srol.JL - Edible Food Waste _ Scrap Metal ~ Yard Waste .5\L-e D~~ ~ Demolition/Construction Debris f _\ 't. Q.., \ If)( Lc\\~{-.(l$LU' <0 ~ ~ uc-y ~ Paper/Paper Products .../ Plastics ~ Newspaper :5.Lr.~U- S:t~ - Ashes Tree Debris B F \ uc..y c...\..e..rLj - ~l j 'I n ~c..L:o - Lo \\1\ ~ . - .e...r' ~ I () e.. r9-p~ 0 ~ Office Paper J V Glass. - ~ _ Other - specify 10. License( s) Requested: V Residential V Commercial 11. Number of trucks proposed to be licensed /;2 Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to co at all times with the provisions of said ordinance. s'!~1 0 0 (]) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Accept Retirement of City Clerk Victoria V olk DATE: May 20, 2008 INTRODUCTION This item is in regards to acknowledging the resignation/retirement of Victoria Volk as the City Clerk. 0 DISCUSSION Vicki V olk is retiring after over 29 years of working for the City of Andover. Vicki started with the City in 1979; she was originally hired as a Clerk-Typist in the Building Department and took minutes for the Planning and Zoning Corrnnission. In 1986 Vicki was promoted to City Clerk. Vicki's official last day will be July 1, 2008. ACTION REQUESTED The City Council is requested to acknowledge the retirement of Victoria Volk. Respectfully submitted, ~~ Dana Peitso 0 G) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: Captain Tom Wells - Anoka County Sheriff's Office SUBJECT: Receive Anoka County Sheriff's Department Monthly Report - Sheriff DATE: May 20, 2008 INTRODUCTION Captain Tom Wells from the Anoka County Sheriff's Office will be present to provide the 0 Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the April 2008 monthly report. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff's Office Attachment: April 2008 Monthly Report 0 0 B. CITY OF ANDOVER - APRIL 2008 II1EM I APRIL ~-L_~ I YTD 2008 I ,.;:7 I. Radio Calls 80S 724 2~9S2 3,285 Incident Reports 695 793 2,987 3,189 Burglaries 6 8 19 21 Thefts 36 45 119 151 Crim.Sex Condo 2 2 5 4 Assault 4 4 14 28 Dam to Prop. 21 19 89 116 Hm. Corom. 11 9 44 56 Felony Arrests 6 17 56 23 Gross Mis. 4 10 28 27 0 Misd. Arrests 51 92 306 189 nUl Arrests 10 18 43 57 Domestic An. 4 7 19 26 Warrant Alt. 8 13 53 37 Traffic Arr. 159 184 823 677 nUl OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 0105 0125 2359 0214 0100 0107 0138 2354 2052 2109 0 . - -... . .- . . . - - 0 C. CITY OF ANDOVER - APRIL 2008 COMMUNITY SERVICE OFFICER REPORT YTD 2008 I~M J APRIL -I MARCH l 1-- I APRIL YTD 2007 Radio Calls 145 122 481 589 Incident Reports 132 91 405 380 Accident Assists 14 9 44 50 Vehicle Lock Out 36 33 123 118 Extra Patrol 82 . 104 472 636 House Checks 0 9 36 3 Bus. Checks 32 43 182 57 Animal Compl. 65 44 185 174 Traffic Assist 17 13 59 35 0 Aids: Agency 176 166 647 558 Aids: Public 107 109 372 302 Paper Service 0 0 0 0 Inspections 0 0 0 0 Ordinance Viol. 0 1 1 1 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers /-t' CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2007 Audit Presentation - HLB Tautges Redpath DATE: May 20, 2008 INTRODUCTION Mark Gibbs, CPA, an Audit Partner with the City's auditing firm, HLB Tautges Redpath, will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31,2007 and the corresponding Management Report. A December 31, 2007 CAFR, the corresponding Management Report, a report on internal controls and a legal compliance report are attached and will be the basis of Mr. Gibbs' presentation. DISCUSSION o The City is required to have an independent audit conducted annually. The 2007 Audit was conducted throughout the months of January, February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with HLB Tautges Redpath. Mr. Gibbs' presentation will touch on the highlights of the City's finances and provide suggestions for improvement on reporting and internal controls. Of significant importance to the Council is that the City received an "unqualified opinion" and received no significant reportable condition comments. BUDGET IMPACT No budget impact, the presentation, fmancial report, corresponding management report, report on internal controls and report on legal compliance are provided as informational. ACTION REQUIRED The Andover City Council is requested to receive a presentation from HLB Tautges Redpath and receive the City of Andover CAFR as of December 31, 2007, the corresponding Management Report, report on internal controls and report on legal compliance. ;2v Lee Brezinka 0 C I T Y o F @) NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director wd-. Don Olson, Building Official SUBJECT: Public Hearing/Amendment to Nuisance Code (Title 4, Chapter 1) - Plng./Bldg. DATE: May 20, 2008 INTRODUCTION At the April 22, 2008 workshop, the City Council discussed establishing a housing maintenance code for all single-family residential (see attached minutes). DISCUSSION The workshop discussion resulted in a consensus that slight modifications could be made to the 0 current ordinance (i.e. Nuisance Code 4-1) to cover all single family housing units. Enforcement of most of the changes would be the responsibility of the Building Department staff to inspect and write up violations. 1bis is due to the code amendment identifying specific elements of a home that may be neglected that requires administering/interpreting the building code. It was felt that this was needed in the code to deal with single family homes that are showing outward signs of neglect. The second issue that was discussed was the section that gives "entry powers" to the Zoning Administrator and Building Official. The Council discussed that this amendment would be applied to exterior elements only. The general consensus was that the section should be deleted as the new code section deals with exterior elements of the home and those inspections may be done from the street, or with permission from adjoining properties, if it can not be seen from the street. ACTION REQUESTED Council is asked to open the public hearing and adopt the attached code amendment, as well as the summary ordinance. Respectfully Submitted, ~~ D~A77 ~//ff ~~IoA - Will Neumeister Don Olson Attachments: 0 . City Council Minutes (April 22, 2008) . Code Amendment . Summary Ordinance CITY OF ANDOVER COUNTY OF ANOKA 0 STATE OF MINNESOTA ORDINANCE - AMENDING CITY CODE (TITLE 4-1, NUISANCE CODE) WHEREAS, a workshop discussion on April 22, 2008 brought this code amendment to the attention of the City Council; WHEREAS, a public hearing was held before the City Council on May 20, 2008 and; WHEREAS, the City Council reviewed the proposed code change; and WHEREAS, the City Council has determined that the modifications to the current code language are needed to assure that proper exterior home maintenance is being done in the community. NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: City Code 4-1 is hereby amended as follows (underlining indicates new language and strikeouts indicate language to be removed): 0 4-1-2: PUBLIC NUISANCES ENUMERATED: Whoever, by his act or failure to perform a legal duty, intentionally does any of the following, is guilty of maintaining a public nuisance and may be ordered to abate the nuisance as provided herein, charged with a misdemeanor, or both: A. Dangerous Conditions: Maintains or permits a condition which unreasonably annoys, injures, or endangers the safety, health, morals, comfort or repose of any considerable number of members of the public. B. Obstructing Public Ways And Waterways: Interferes with, obstructs, or renders dangerous for passage any public highway or right-of-way, or waters used by the public. C. Interference With Health Officials: Willfully opposes or obstructs a health Officer or physician charged with the enforcement of the health laws in performing any legal duties. D. Deposits Of Used Tires: Deposits or allows depositing of used or waste tires upon public or private property which is not a tire recycling, processing or receiving site approved by the city. E. Intemtv of Dwellim! Unit: All residential dwelline: units in the Citv shall keeD the followine: exterior elements of a home in a clean. sanitarv and structurallv safe 0 condition and of sound reD air: 1. Stairwavs. Dorches. balconies. or decks: 2. Windows and Doors: -2- 3. Soffit and Facia: 0 4. Roofs: 5. Sidin!!:. brick. stone or stucco: 6. All other exterior elements not sDecificallv listed. F. Remodelin!!: Proiects: All residents comDletin!!: remodelin!!: Droiects must keeD all materials bein!!: used in the remodelin!!: Droiect in a neat and orderlv aDDearance and out of view from adioinin!!: DrODertv for the duration of the Droiect. G. All !!:arba!!:e and refuse shall be keDt in DrODer stora!!:e containers (bins or dumosters) and re!!:Ularlv disDosed of. E:- H. Other Conditions: Is guilty of any other act or omission declared by state law or city ordinance to be a public nuisance. (Amended Ord. 72, 10-15-1985) 4-1-4: INSPECTIONS AND INVESTIGATIONS: A. Periodic Inspections; Investigations: The Zoning Administrator or Building Official shall cause to be inspected all public and private places within the city which might contain a "public nuisance" as defined in this code as often as practicable to determine whether any such conditions exist. The Zoning Administrator or Building Official shall also investigate all reports of public nuisances located within the city. B. Entry Po':.'ers: The Zoning }..dministrator, Building Official or their duly authorized agents may eflWr upon all pl:lblie and prh'ate plaees at any 0 reasonable time f-or the purposes of inspecting those plaees for public nuisances. (}.mended Ord. 72, 10 15 1985) All other sections of the City Code shall remain &S written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 20th day of May, 2008. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk 0 -3- CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE AMENDING CODE SECTION 4-1 (NUISANCE CODE) STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy Section 4-1 of Andover City Code contains language that is being amended to allow neglected exterior elements of single-family residential homes to be treated as nuisance violations. The code change would require exterior deteriorating elements of homes to be fIxed up. This shall include, but not be limited to roofs, siding, windows and doors, soffit and facia, stairways, porches, balconies or decks. GENERAL PROVISIONS AND DEFINITIONS 0 Jurisdiction The provisions of this Ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 20th day of May, 2008. ATTEST: CITY OF ANDOVER 0 Victoria V olk, City Clerk Michael R. Gamache, Mayor -r- 0 Regular Andover City Council Meeting Minutes - April 22, 2008 Page 3 Council discussed the replacement dates for vehicles and.ChiefWinkel suggested if the City can pay for the next fire engine they should, at least for the chassis because they will save five to ten perc f the cost. The Council thought the repo a nice comprehensive one and thanked the Department for all they have done for the City. The Council took a five minute recess at 7:40 p.m. The Council reconvened at 7:45 p.m. .. ~ BUILDING MAINTENANCE CODE DISCUSSION Community Development Director Neumeister stated the City Council recently discussed establishing a housing maintenance code for single-family residential units and wanted to further 0 discuss options that may be available. Mr. Neumeister reviewed the staff report with the Council. Mr. Dickinson asked in 4-1-4 inspections and investigations, item b, did the Council still feel comfortable the way it is written. Councilmember Trude thought everything the Council listed is exterior. Mr. Neumeister stated they wanted to propose this be stricken. Councilmember Trude thought their tree inspector has that right now. Councilmember Orttel thought they should just list exterior. Councilmember Trude thought they should talk to the City Attorney regarding this. Councilmember Jacobson stated on the bottom of page two it lists exterior building materials and he thought this should state remodeling projects. He did not support entering a home. Councilmember Trude agreed. Councilmember Orttel thought this was what they wanted in the code. ,. ASSE T POLICY DISCUSSION Director of Public Works/City . eer Berkowitz stated the City Council is requested to discuss 0 the merits of updating the City's current ent manual. Mr. Berkowitz reviewed the information with the Council. Councilmember Jacobson asked if they had a major problem with their assessment p cy. Mr. -.r~ 0 S'\NDbVE~ 00 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Developm nt DirectorlJ.!/- FROM: Chris Vrchota, Associate Planner a4v SUBJECT: Public Hearing- Remove Day Care Use from Industrial Zone - Planning DATE: May 20, 2008 INTRODUCTION After the rezoning of seven properties in the Hughs/Westview Industrial Park from Industrial to General Business on AprillSth, the Council asked staff to bring forward a code amendment that would again make daycares a prohibited use in the I district. 0 DISCUSSION The City Council amended the Zoning Code to allow daycares in the Industrial zoning district at the March 18th meeting. This was in response to a request from a daycare provider who had been dislocated from their space by a fire and wished to relocate to an office-style building in Hughs Industrial Park. After the code was amended, the City initiated the rezoning of seven properties in Hughs/Westview Industrial Park from Industrial to General Business, including the site where the daycare intends to locate. (The building has not been brought up to the standards necessary for operating a daycare and the business has not yet opened.) Daycares are permitted uses in the General Business district, meaning the allowance of daycares in Industrial districts is no longer needed for the daycare to operate in the intended location. Attachments: Ordinance ACTION REQUESTED The City Council is asked to hold a public hearing and after public comment consider approving the proposed City Code amendment. ~Ei&d' o C IS Vrchota 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE SECTION 12-12 OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: City Code Section 12-12 of the City of Andover is hereby amended as follows: (Strike through are words to be removed.) Daycare Centers (Commercial) Adopted by the City Council of the City of Andover on this day of ,2008. e CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk 0 5'\NDbVE~ @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ . CC: Jim Dickinson, City Administrator . Will Neumeister, Community Development Director FROM: Courtney Bednarz, City Planne~ SUBJECT: Consider Amended Sketch Plan for Planned Unit Development/ Southeast of the Intersection ofCSAH 9 and South Coon Creek Drive - Planning DATE: May 20, 2008 INTRODUCTION The attached sketch plan has been revised based on feedback from the May 6th Council meeting. DISCUSSION Two lots were removed adjacent to the existing neighborhoods; one at the north end and one at the south end. All of the lots adjacent to existing homes now meet all of the R-4 Zoning District standards and their lot lines were adjusted to more closely align with those of the existing homes. Additionally, a graphic illustrating rear yard fencing and landscaping is now attached. Secondary Access '0 A secondary access continues to be shown to South Coon Creek Drive. This access was discussed by both the Council and Planning Commission. The Council is asked to determine if the access should remain as shown on the plan, be revised, or be eliminated. The Fire Chief continues to recommend that a second access be provided as indicated in the attached memorandum. It should be noted that a trail connection has been recommended to South Coon Creek Drive regardless of whether the secondary access is constructed. Amenities The applicant discussed the following benefits of the proposed PUD at the May 6th meeting: 1. The removal of driveways from Round Lake Boulevard 2. The removal of older homes and replacement with an attractive new housing product 3. The range of house styles and lot sizes will appeal to a variety of homebuyers 4. The plan maintains standard R-4 building setbacks at the perimeter of the site. 5. The average lot size will exceed the 11,400 square feet required in the R-4District. 6. A landscaping plan will provide an improvement to the existing conditions including buffers at the perimeter and association maintenance. 7. The plan provides trail connections from Round Lake Boulevard and to South Coon Creek Drive 8. The plan provides a better neighborhood than could be achieved with standard R-4lot sizes by providing a loop street and back to back lots within the loop. 0 After these items were presented by the applicant, the Council still questioned whether the proposal justified the use of planned unit development. The applicant has attempted to address the concerns raised at the meeting with the adjustments described in the introduction above. Some suggestions for additional amenities are provided below. 0 1. After the meeting, the applicant has discussed adding a gazebo and other improvements to the common open space. There is an area of high ground adjacent to the curve of the secondary access that is suitable for this. Additionally, the association could maintain a lawn area on the higher ground to provide an attractive transition to the wetland and ponding areas. This would essentially be a private passive use park for the proposed development. 2. The applicant could also provide a play structure to replace the one that was removed from Creekridge Park to the east of the site and a trail from South Coon Creek Drive into the park to meet ADA requirements. This would provide a benefit to the neighborhood for use by the general public. Proposed Development Standards The revised sketch plan is compared with the R-4 Zoning District standards in the table below. It is important to note that there is variety in the size and shape of the lots shown on the sketch plan. The proposed development standards in the tabl~ below are the minimum shown on the sketch plan in each category. The table also reflects the number of lots that meet the R-4 standards in each category. Additionally, a comparison of the proposed development to previously approved projects of a similar nature is attached. I I R-4 Standard Revised Sketch Lots that meet R-4 0 Plan requirement Lot Dimensions Previous Plan Revised Plan Lot area 11 ,400 sf 7,700 sf 16 lots 20 lots Lot width 80 feet 70 feet 1 0 lots 26 lots Lot depth 130 feet 1 09 feet 21 lots 19 Lots 1 Density (units/acre) up to 4 with PUD 2.06 (34 units/ 16.54 acres) Setbacks Front 35 feet. 20 feet o lots o lots Side interior 6 feet garage 6 feet garage Depends upon Depends upon 10 feet living 8 or 10 feet living unit style unit style Side corner lot 35/25 feet for back 20 feet o lots o lots to back lots Rear 30 feet 40 feet to 30 feet 40 feet to All lots All lots county road row county road row Note: The number of lots that meet all of the R-4 Zoning District standards has increased from 6 to 15 lots. 0 1 The two lots that were removed from the plan previously met the R-4 minimum lot depth but were deficient in lot width and area. .-- 2.. - Proposed Home Design 0 The attached drawings and letter illustrate the proposed housing concept. The design is similar to a rambler style home. The concept includes a variety of options that would be available depending upon the preferences of the eventual homeowners. Walkouts, lookouts, full basement and slab on grade style homes will be determined by the grading plan for the site. It is anticipated that walkout style homes can be achieved along the east edge of the proposed development. The interior lots will most likely be one of the other home styles. The attached letter indicates the house sizes would range from 1,600 square feet to 3,500 square feet depending upon the style of the house and the preferences of the future homeowner. Planning Commission Recommendation The Commission was generally in favor of the proposed sketch plan. The Commission also discussed several potential modifications to the sketch plan as detailed in the attached minutes. Briefly, these modifications included: 1. Elimination of the secondary access. 2. Special attention to buffering from Round Lake Boulevard and adjacent residential properties 3. The Commission was divided on a suggestion to reduce the number of lots inside the loop street to allow the depth of lots outside the loop street to be increased. ACTION REQUESTED 0 The Council is asked to discuss the revised sketch plan and determine if the proposal will create a better project than could be achieved through strict application of the R-4 Zoning District standards. If the Council is interested in seeing this project move forward, they may also choose to suggest changes to improve the plan. Attachments Location Map Current Sketch Plan (11x17 in packet) Previous Sketch Plan (11x17 in packet) Memorandum from Fire Chief Applicant's Letter Views of Lots Inside the Street Loop Illustrating Fencing and Landscaping Housing Styles Comparison of Similar Projects ACHD Preliminary Comments 0 Letters from the Neighborhood Cc: Ron Nordin 13994 Heather Street NW Jon Blatman, Hedberg Homes Inc 650 Bunker Lake Blvd Anoka, MN 55303 Lyle Reynolds, RLK Inc. 1321 Andover Boulevard #114 Ham Lake, MN 55304 ~~ ~ O Q)ca i!)~ '0...... C..c <(01 -w ~ 00 _ 0 ~:~ ~ ~ <3 () <X) :g ~w '" a "en (") co '" ~en II a,q: W<l: i:i "5 ~:: >~ z ,!:; I'- 'is. gz w CJ) ~ ~ <:( z=> J Cl a:;:j " "<t <1:0 w""UJu .!!1(ti(ti 0 ....Ia:1-a: rl-~ u; 15 Q. t1. ~ t1. en 8 0 2];:2 ~ <( ::r::: Co Co.e :; 0 ..Z :21illill11111illill1 '" '" '" oZ :; :; 0 en<l: ! I gJ~ ~ ~ ~ ::J ::J ::J ~ I ~ "C"'"' 't"'" 't"'" _ _ ", .., '" .... '", .., C\I - 10 ~ f") C\I ", "', '<:t "<t "<t ... ... I :! :! 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Subject: Fox Cove Development - Second Access for Emergency Vehicles The fire department is forwarding this memorandum as a request to have a second access provided for as part of the proposed Fox Cove Development near Round Lake Blvd. and South Coon Creek Drive. It is the opinion of the fire department staff that a second access is required in order to gain access to the qvelopment should there be some type of obstruction that prohibits emergency vehicles from gaining access by e primary route to properties within the proposed development. The Fire Chief has discussed with the developer how the proposed trail coming out to South Coon Creek Drive should be used for the second access point. There is a walking path and or biking path proposed on the easement that exits/enters onto South Coon Creek Drive that could be upgraded to meet specifications for an approved driving lane for emergency vehicles. The fire department has proposed that the trail be blacktop paved to a width of at least ten feet and in addition, five feet of gravel placed on both sides of the trail to a depth that would support the weight of emergency vehicles. The gravel could be covered with grass and made not visible if desired by the developer. There could also be an approved gate placed on the South Coon Creek Drive end of the trail that would discourage any and all other vehicle traffic from driving on the trail. The conditions described by the fire department as an approved second access have been successfully used in other recent developments in Andover and have proved to be very successful. The fire department staff would ask for the Mayor and City Council to approve the project only with an approved second access for the development. The Fire Chief and/or Fire Marshal will answer any questions brought forward by this proposal and request for the second access. o Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 763-755-9825 763-421-9426 763-755-9044 Fax 763-755-9583 April 15, 2008 To: City Staff and Planning Commission City of Andover Re: Round Lake Crossing (Preliminary Name) Round Lake Boulevard Project South of Coon Creek ..~.~~p~_~!~~_i.!~_~~_ an.~....!?~~~I~p~~....__~mm~m.._.....__m_.m_.mmm........___wm~_m_wm_w~ The development company Fox Cove LLC- is locally owned by Ron Nordin. Mr. Nordin has resided in Andover for the past ten years on the Woodland Creek Golf Course. The Builder of Round Lake Crossing will be Hedberg Homes Inc. (Jon Blattman) a local Reggie Award winning builder based in Anoka on Bunker Lake Blvd. Hedberg Homes has been in the building industry for over thirty years and been recognized with anum ber of awards from the Builders' Association of the Twin Cities (BATe). Hedberg Homes has built numerous homes in Andover and other developments, including Bunker Hills, Winslow Hills and several others. The combination of the Deve loper and Builder working together will create a development that will embrace the quality which makes Andover the City it is. Overview of development 0 The primary objective is to build a subdivision of high quality and affordability, a new residential subdivision that includes a variety of home designs and lot sizes to appeal to the community for the coming generations. The Easy Living Concept is one style of horn e that can be used in the project and is flexi ble to fit on lots between 8,000 and 11,400 square feet. The Easy Living Concept promotes accessible design capabil ities with step-free Easy Access, Easy Passage (wider doorways), and Easy Use (bedrooms, kitchens). Our design team has looked closely at what type of horn es and developm ents are going to be needed for the future generational housing. T his subdivision with a majority of Easy Living concepts will be the first in the area to offer housing options and a personal touch on the design of each unit. Therewill be no age requirements for residents of Round Lake Crossing. We believe this will be attractive to our adjacent neighbors and the entire community; it will hold and maintain property values, and will be a sought-after product in the City of Andover. As the baby boomer generation looks to retirement, 'we believe the Easy Living concept of Round Lake Crossing will retain current residents and attract new residents to the City of Andover. We are proposing a PUD overlay to allow a reduction in some of the lot square footage to enable the homes to be owner occupied and affordable and be part of a full-service City, one which provides numerous housing options, a variety of yard sizes and setbacks wi II add intrigue and interest to the prospective home owners, most importantly there will be no reduction of setbacks adjacent to the existing subdivisions or along Round Lake Boulevard. The subdivision will not allow backyard sheds so that all yards are landscaped and not cluttered with storage structures. 0 -1- City of Andover Page 2 of 3 Round Lake Crossings April 15,2008 0 Existing Conditions The existing parcel has single-family homes which are pre-existing on Round Lake Boulevard with blind drives accessing a county road. The parcel is essentially triangular in shape with the only viable access from Round Lake Boulevard. The parcel tapers to a narrow section of property to the east and it includes a delineated wetland. Two existing residential subdivisions abut the property, one to the north and one to the south. Both subdivisions abut with rear yards. The available tract exists in a cluttered state and the opportunities to remove the driveways onto Round Lake Boulevard maintain full width buffers on the perimeter and clean up the site will occur with the proposal. The site has four driveways which access the County road, here is an opportunity to eliminate the driveways, improve safety and have all of the access to this residential subdivision come off an existing signalized intersection. PUD Overlay Request Andover's R-4 Residential District defines the width and depth of each lot of which the code identifies a single lot as having 11,400 square feet. The proposed Round Lake Crossings meets the intent of the code by having an average lot size of 11,700 square feet and if out lot A is included the average lot size is 16,070 square feet. The developer requests that the strict dimensions of the R-4 District as part of a PUD be 0 waived to allow for the creation of a subdivision which has a safe vehicular circulation to Round Lake Boulevard, standard perimeter setbacks, pedestrian connections, regional trails, and lots which when averaged will be 11,700 square feet in size. The PUD will allow for higher quality homes on lots which will provide for a wider range of individuals to live in the City of Andover. Lots in the 8,000 square feet range are within the interior of the subdivision and will appeal to numerous families who desire to be in a community with accessible and green design standards. The opportunity to provide a housing option with a high quality yet affordable mix of homes is the vision of Round Lake Crossings. The depth of setbacks will not be compromised on the perimeter so that all existing neighbors will be treated to the standards of the R-4 District. The opportunity to create a new residential community with direct access to the trail and open space networks of Andover, especially at a signalized crossing on Round Lake Road is an asset to the entire City. The proposed storm water pond will fully address the rate control and water quality requirements of the City and watershed. The smaller lots, reduced front yard setback of the intemallots and the curvilinear arrangement the public right of way will create the feel of an established neighborhood one where the residents will have the opportunity to have more interaction, have front yard patios and porches and be creative in the house placement and encourage joint landscape areas along the property lines. The site design promotes traffic calming and a traffic pattern where the street will be recaptured by the neighborhood and the vehicles are moving at a reduced speed. OJ -8- City of Andover Page 3 of 3 Round Lake Crossings 0 April 15,2008 Price, sizes and style of units The style of homes will be single family detached villas with some units having walk-out and look-out capabilities that have the option of being finished. The walk-out and look-out home sizes will range from 1600sq.' on the main to a total square footage of 3500. Footage for slab on grade units can range from 1700 to 1900 square feet. Round Lake Crossings will be a quality subdivision offering a variety of housing, floor plan layouts and accessible design options to the homeowner. We will offer triple car garages or oversized doubles, porches, deck with an outside fireplace. Even different style windows and color selection on the exteriors will be available. All options will be established by Hedberg Homes Inc. to maintain value and appearance over the project's lifetime. Our goal is not to have , the homes looking the same and with all the same features on each home or elevation. But create a neighborhood where there is variety in the homes and lots and where our primary residents are already living in the Andover area. We believe we can create more of a life changing experience by offering these options in an affordable new housing subdivision. Prices of units should range from the upper $200's to approximately $340 thousand, depending upon the client's design options and choice of home selected. We will be offering four to six different plans for clients to choose from. Our goal is to incorporate Green building practices which include the use of Anderson 0) Windows, designer series shingles, tankless water heaters and many other energy saving options. The size of and option for a Green building design is a direct result of the ability to implement the PUD overlay. We believe this is the appropriate design and residential housing solution for this parcel, and the City of Andover. Thank you for your consideration of a PUD overlay to allow an average lot size of 11,400 square feet. Sincerely, Ron Nordin Jon Blattman Fox Cove LLC Hedberg Homes Inc. O! -'?, '- Views of Lots Inside the Street Loop Illustrating Fencing and Landscaping - 0 " 0 Ground level view from rear patio ---.. .--.-- .. - ..,...u_._---.,____._u_ 0 Ground level view from rear patio -.....-............. ~-" - .-;~,- o OJ 0) ~J)-- o 0) 01 ~)z.. - o 0) 0, . I:: I:: -e -e ~ ,-Q) 0..... _0 3=::l 3=::l ::l Q)0l .:;::::l0 I:: iii en CU 1ii e 0 e 0 Q) t) Q) l!:: .!: -g ~ ~ ~ CU .~ I- ~ en- 0 .9 -Q) 0 .9 ~ 2 e>..c::l 00 0 Q) .~ 0 ..r:: "E ~ () ..... - - - CU Cl ..r:: '- ~ .- ' 'en '- - Q) J!! - Q)" 00 -g - "0 I:: '- m CU . I:: 'S CU ~ ~Q) Q)Q) 10 Q)Q) ex;> Q)cuui'-:;::::l 0,->000:>0_ '- ~ ~-~..... co 0.. I:: ~.~ >-..0 a. .l9 E Q)..c 0 ~"O o~ Ll)~ N EmQ'-~~E-~Q)cu~E~l9~ a.. I:: N M N co ::l a. c.. CU .ii) ~ ~ _ 0 a. 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"0 I:: lR cu:: lRcu OCU <( J!l ..... ClQ) _..0 '<t e Z en 10 Q) Q) 10.9 _Q) ~ M Q)..... ~~ I:: "l -0 100 ~::l 0:::: co...... MCU 00 ..0 MO '- '- .g ~ ~ 00 - Q) '- '- ..0 0 .~ I:: - 0_ cu E!! ~ o I:: 0 0 Q) ._ :::> ro U:: '0; Q) - 0:::: m a.. ::l "0 ~ 0 0 en en - fJ--- Page.l of 1 Courtney Bednarz 0 From: Jane Rose [Jane.Rose@co.anoka.mn.us] Sent: Thursday, April 10, 20081:09 PM To: Courtney Bednarz Subject: Re: Fox Cove Courtney The traffic signal will need to be revised. It looks like 1-2 signal poles may need to be relocated. The City Street alignment/skew may require some island nose modifications on CSAH 9 (north side of 143rd) to accommodate SB to EB turning radii. We need the full 30 days to get our written comments to you. Is there any way that the parcel can gain local street access to South Coon Creek Drive, eliminating the need for the traffic signal re-do at 143rd?Or else could South Coon Creek Drive be realigned to intersect CSAH 9 at 143rd, eliminating the need for the CSAH 9/South Coon Creek Drive/CSAH 9 intersection? It just seems like the land development proposals should be working toward eliminating issues in lieu of adding to them. Jane >>> "Courtney Bednarz" <CourtneyB@ci.andover.mn.us> 04/10/2008 11:28 AM >>> Hi Jane, I sent over a sketch plan for a project SE of CSAH 9 and S. Coon Creek Drive in Andover a little while back. It has been revised a bit (partially to eliminate driveways from CSAH 9). A question for you is whether there are improvements needed to turn on the new east leg of the signalized intersection at 143rd Avenue NW? And any OJ other comments you might have? Thanks, > Courtney Bednarz > City Planner > Andover, Minnesota > 1685 Crosstown Boulevard NW > Andover, Minnesota 55304 > (763) 767-5147 direct > (763) 755-5100 main > (763) 755-8923 fax > NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. OJ 4/16/2008 -~." Courtney Bednarz o -fom: Ronald Hoch [ronaldhoch@yahoo.com] ent: Tuesday, April 15, 20084:51. PM To: Courtney Bednarz Subject: Comments on the Fox Cove Development TO: Mr. Courtney Bednarz, Andover City Planner From: Ronald and Marlene Hoch, owners and residents of 3426 South Coon Creek Drive, the house next to the proposed trail and emergency access. Dated: April 15, 2008 Thank you for the copies of the sketch plan for the Fox Cove development. We have, the following comments on aspects of the development that will affect us. Please enter these comments into the public record and into your report to the Planning and Zoning Commission of the City of Andover. 1. The proposed trail and emergency access next to our home will shut off access to our back yard where we store our tent trailer. We have mowed and maintained that strip of land for over 30 years with the verbal approval of the past owner to allow access to our back yard. Our neighbor on the other side of the proposed emergency access will also lose access to his back yard. 2. Opening access along the length of our house will greatly reduce our privacy and may expose our property and gardens to vandalism. 3. The width of the asphalt and mowed surfaces will require the removal of most of the treeline between our property and that of the neighbor on the other side of the proposed emergency access. <:):. Many of the proposed building lots do not meet the zoning requirements for lot area, ~dth and depth. . There will be no room for trees in the current development plan because of the reduced lot sizes. This will adversely affect the visual character of the surrounding neighborhood which is currently full of beautiful large trees. The developed part of the plan will result in a large surface area of roads and closely clustered buildings which will will not blend into the neighborhood. 5. A portion of the plan will be designated a "green space" which in many developments can be a positive addition to a neighborhood. The area designated open area in this plan is in reality low swampy land, even in late summer. This area is not suitable for children to play ball in or use park equipment. This design may meet the "letter" of the green space concept but it does not meet the ~spirit" of the concept. Therefore, we do not believe it should be used as a factor to increase housing density. 6. We understand that a person has the right to develop their property within the zoning allowed. We also believe that the current design adversely affects us as property owners and reduces the resale value of our home. 7. We request that the following items be considered: a. The emergency access to the property be moved to the vicinity of Fox Cove lots 4, 5 or 6. The curve on Round Lake Boulevard should not be a safety issue for emergency vehicles using lights and sirens. b. That no zoning variance be allowed to accept any less than the required lot size, width and depth, which we were told is 1/4 acre per lot. <:),. Complete an on-the-ground, visual assessment of the proposed open area to determine if, h fact, this swampy area does improve the livability of the citizens of Andover. Hit does not, perhaps it should not be a factor in increasing housing density. Thank you for the opportunity to express our concerns. 1 -/1- 0- TO: Planning and Zoning Commission of the City of Andover From: Ronald and Marlene Hoch, owners and residents of 3426 South Coon Creek Drive, bordering the proposed emergency access into the Fox Cove development. Dated: April 21, 2008 We have the following comments on aspects of the Fox Cove development that will affect us. Please enter these comments into the public record of the Planning and Zoning Commission of the City of Andover. 1. The proposed trail and emergency access next to our home will shut off access to our back yard where we currently store our tent trailer. We have mowed and maintained that strip of land for over 30 years with the verbal approval of the past owner to allow access to our back yard. Our neighbor on the other side of the proposed emergency access will also lose access to his back yard. 2. Opening access along the length of our house will greatly reduce our privacy and may expose our property and gardens to vandalism. This trail will be the logical shortcut for the neighborhood youngsters between the shopping district and their homes to the north and east. 0 3. The most logical emergency requiring the proposed emergency access into the Fox Cove development would be major destructive winds from the west. These storms have occurred several times in the past and the storm tends to blow down trees. There are large trees on either side of the proposed entrance gate at South Coon Creek Drive. Other large trees grow directly behind our house. In addition, many trees border both sides of the southern 100 feet of the strip and also along the rear 100 feet width of our property. Emergency crews may face up to 500 feet of obstructed road along this route. 4. Many of the proposed building lots do not meet zoning requirements for lot area, width and depth. There will be no room for trees in the current development plan because of the reduced lot sizes. This will adversely affect the visual character of the surrounding neighborhood which is currently full of beautiful large trees. 5. The proposed open "green spaceH in this development is low swampy land that is muddy even in late summer. This area is not suitable for children to play baIlor use park equipment. This design may meet the "letter" of the green space concept but we do not believe that it meets the "spirit" of the concept. Therefore, we believe it should not be used as a factor to increase housing density. 6. We understand that the developer has the right to develop his property within 0 the zoning allowed. We also believe that the current development design adversely affects us as property owners and reduces the resale value of our home. -$- 0 7. We request that the following items be considered: a. That an emergency access road not be required for this project. The main access into the development at the Round Lake Boulevard traffic lights is only 100 feet long. At that point emergency crews can turn either right or left to access homes. The north bound lane of Round Lake Boulevard may be the only open route to these homes in case of a major storm. A major storm will probably close several sections of the proposed emergency access road. b. That if an emergency access is required, then it should be moved to the vicinity of Fox Cove lots 4, 5 or 6. This will allow a shorter and more direct emergency access route into the development. The curve on Round Lake Blvd. should not be a safety issue for vehicles displaying lights and sirens. c. That no zoning variance be allowed to accept any less than the required lot size, width and depth, which we were told is 1/4 acre per lot. d. That the appropriate authority complete an on-the-ground, visual assessment of the proposed open area to determine, if in fact, this swampy area does improve the livability of the citizens of Andover and should be factored into increasing the housing density. 0) Thank you for the opportunity to express our concerns. ~ ' ~g-~) /1 oJJ-~ ~~ Ronald and Marlene Hoch 3426 South Coon Creek Drive, Andover, MN 55304 (763) 427-7853. 0: -/JIf- Page 1 of 1 Courtney Bednarz 01 From: Sheryl Lund [thewoods@usfamily.net] S nt: Tuesday, April 22, 2008 3:28 PM To: Courtney Bednarz Subject: Regarding tonight's public hearing Dear Courtney, I'm afraid I am not going to be able to attend tonight's public hearing; however, I would like to express my negative opinion regarding the single family development that is planned for the intersection of Round Lake Blvd and South Coon Creek Dr. My understanding is that the lots are designed to be less than the city approved size. I feel that the smaller size homes would reduce the value of my property. I regret any negative impact that the denial of this plan could have on the sellers of the property; however I still hold that I don't think it would be beneficial to my neighborhood's property values. Thank you kindly, 'tODY ~Sheryl Lund 3551142nd Lane NW Andover, MN --- Get FREE High Speed Internet from USFamily.Net! --- OJ 0) 4/22/2008 -'U~ Page 1 of 1 Courtney Bednarz 0) -~N'~N~~"'N_~m From: Kristen J. Kennedy [kristenk@dbs-lifemark.com] Sent: Wednesday, April 16, 200811:09 AM To: Courtney Bednarz Subject: Round Lake Blvd and South Coon Creek Comments To whom it may concern My name is Kristen Kennedy I lived at 14385 Round Lake Blvd Andover from February 2002 to January 2008. I am currently living at 14820 Blackfoot Street Andover. I just wanted to take a moment to give my opinion on the driveway entrance and exit from the 14385 property. While living at this property I considered this drive way to be very unsafe, because of the curve it was very difficult to clearly see the oncoming traffic and more then once I made the right turn and found myself having to speed up very quickly because after leaving my driveway I found there were oncoming cars that I was not aware of coming up on me. When I invited friends over I would tell them to put on the right blinker a long distance back and start slowing early because doing this. too late could easily cause an accident. I had more then one friend come over and outside I could hear horns honking', Every time I heard this I knew they did not give the cars that extra alert that they were turning and almost got rear ended. My son turned 16 OJ while we were living there and I cannot tell you how many times I warned him to be extremely careful over and over again. One of the things I found to be very important when we were looking for our new house was the road in front of the house because having lived on Round Lake for so long I was ready to make this change and now I am so much happier when I am able to drive out of my driveway without worries. I just want to stress, for me it was not necessarily the road but it was the curve that made getting in and out of the driveway so very difficult and J feel that Mr. Nordin is improving the safety of all by closing off all four driveways on this stretch of Round Lake Blvd. J appreciate your time, please feel free to contact me with any questions you may have on this or any other issues. Sincerely! Kristen Kennedy Work - 952/697-5000 X240 Home - 763/422-0480 This email has been scanned by the MessageLabs Email Security System. 01 For more information please visit http://www.messagelabs.com/email 4/16/2008 .JZ /- - . ~O~~da~~~~h~~~S=i;~~t~~ur~i~;~gp~~::eofe~Ym~O~~~~n~h;o~u~~~m~r~io~~~ ~:;;i~~~ent called Thank you, o ,ian Williams ~67 142nd Lane NW Andover, MN 55304 I cannot attend the public hearing scheduled for April 22' 2008 in regards to the development of the area, and I would like to voice a few concerns. The lot sizes in the sketch drawing are smaller than ~ acre that are the current minimum lot sizes in Andover. All current lots in the neighborhood are at least a ~ acre and heavily wooded. Allowing lot sizes this small and then building homes close together in the area would decrease property values of the current homes as well as greatly reduce the overall look of the neighborhood. In order to put this many lots in an area that small all the trees would have to be removed. The storm water from the area bordered by Coon Creek Drive on the north, Woodland Creek Golf Course on the east and 142nd Avenue on the south is currently diverted to this land. By removing the trees and adding all this hard surface area you will create . considerable more runoff with nowhere to go but the ponds that are created. A number of the eastern most lots in the sketch drawing are in low areas that some years have had water as deep as 18". I would like to think there could be a way to develop this area with larger lot sizes, preserve a number of the trees and possibly leave the low areas as a nature area. 01 Current law requires any new development to have two entrances/exits for emergency vehicles. There is only one entrance/exit on the west side for more then 30 homes grouped very close together. The proposed path on the northeast side of the development for emergency vehicles is inadequate to support emergency vehicles. Emergency vehicles such as fIre trucks weigh 50,000 lbs or more and are 8' wide. For this path to work for an emergency vehicle it will have to be close to 10' wide and built with enough base and asphalt to support this kind of weight. The path should be built up to road standards, not to the standards of a path if it is being built for emergence vehicles. This path will have to be maintained in the winter, to ensure that emergency vehicles have access. If the path is built wide enough and strong enough to support a fIre truck, then it would not be a path but a road. 0) -2Z- rage 101 L. Courtney Bednarz 0, ~"N "~_N~~'_'~~~"~' From: Chris Stroner [cstroner@hotmail.com] Sent: Friday, April 18, 2008 7:27 AM To: Courtney Bednarz Subject: Fox Cove developement Mr. Bednarz My name is Chris Stroner and I am the owner of the residence at 3400 S Coon Creek Dr NW in Andover. I am sending you this email in response to a request for comments on the proposed Fox Cove project at the intersection of Round Lake Blvd and South Coon Creek Drive. Please include my comments in your report to the Planning and Zoning Commission and the public record. I purchased my house about 12 years ago and over the past 4 years (when not away on military deployments) I have spent considerable time and money completely remodeling the house. Although my wife also owns a house in Blaine, we decided to make the Andover house our home. We made this decision for many reasons, the most relevant are that the neighborhood is quiet and safe, the lots are large and uncluttered, and my neighbors are great. I have several concerns about the proposed Fox Cove project but in the interest of brevity I will address two of them. Firstly, it is my understanding that many of the proposed lots in the development are below the minimum zoning size requirements. While I understand the right of a landowner to develop their land, viewing the sketch plan leads me to believe that proposal is to maximize the number of town homes on the site. People do not move to Andover to live in a crowded neighborhood, they move here to enjoy quiet roomy neighborhoods. I have been 0 involved local city governments for over 15 years, and whether we want to admit it or not in 5 or 10 or 15 years, most of those town homes will turn to sub-rented property and what we will be left with is a high density rental area. I would not be in favor of a variance in the minimum lot size. Secondly, and most importantly to me, is the proposal to put an "access" road between my property and the property to the west (Ron Hoch 3426 South Coon Creek Drive). It is my understanding that the road is intended to be for emergency fire department access to the development and that it will be secured with a locked swinging gate. Obviously nobody would approve of a road being placed in their backyard, and the addition of a gate would prevent both my neighbor and I from accessing our back yards. When I purchased the property I was told I would always have access to the easement and in fact that if the property was ever sold the easement would be sold to Ron and/or 1. As I stated previously, I understand a landowner has the right to develop their property but this is not a situation where Ron and I have enjoyed a vacant lot between our properties and not someone is going to build on it. It is a situation where a small strip of land runs between our houses and a road placed there would completely destroy the flow of both of our yards. The chances of the 60 foot entrance to the development being completely blocked at the same time as another emergency inside the development are remote at best. If the City Council still feels an additional emergency road is needed, I would propose that a much more appropriate place would be between lots 22 and 23 (as shown on the sketch plan). It would prove to be less intrusive on already established landowners as well as considerably cheaper to build. Additionally the area marked outlot A on the sketch plan is lowland and covered with water about 75% of the year, what effect that would have on the road is unknown to me, however it is unsuitable for building or even use as a park (not that there is any parking available for a park). I would invite any member of the commission or City Council to come to the proposed road site and look at the effect it will have on our already established homesites. Thank You for your consideration 0 Chris Stroner 651-783-2838 cstroner@hotmail.com 4/18/2008 -' 'Z J'--- 00. G:M;fo~ZCo~Ct~~011_L AndovtlrW"9tJ7001X17-0lt-730-Pl.d....9 @ -==-=-- - - - - I - - I - - I _ _ I ~ - ---:.::..~ I I - j!! ..,...... r- _I ,,, ^ '- -- --" z 3 &: ----l 0 ,.. ~ ~ :;I; u" ~ b' _~ o R.E."B79.9~g 9 % " C/) .. J. J: BBO-. ~~ '" , ! I '. E~! ":/~t::O:<' , " ~ m I~o. ~ ','.c, o ~ T'" # __ -., __ '" R....S79.0 ~ <.!,., ~ -30 ,... \1.1 -- ", ~ n, ~ ":,\:'~:" ;'> ~ ./.- -~- ~- "'t'. ". ---;i., :0 .",,,.2> ,., 'I IV::, -- " :~:S .', Q) ---___ =:3 --- --- f'1 11 17"i_ --j .'> 0 u, .' ~ . . ~ ~~ ~fl~~f1ff.:f~g ~ )i ii [! .. 3lf~~~ ~~5 gog.~= .. ~ ~ ig !i[~~~!~!~i~~ '" II &'~ g,~ ~-""5~g :30. ~ go;' I _c..!",~~""8'a.~s.~;: ~ Qa : ~~ i[~:~ ~ OI!: S:i <0 ~.: g=.~~~~'~~~~I' ~ ~~! ~~iH~hum r- ... 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COVE LLC REVISIONS I h".., cootlf, thot th~ "''''',. ~o, '" ,aport WO'I ,--.... IlI!IaJh.MN I SHEET, P t f G t L t 4 FOX, ..... ...1..'...................... n....................................................... BOOK' X ....''''.d ., m. '" u'd... m, din" "''''''''0<1 o'd, '\ Ham~MN 1 /1 or 0 overnmen 0 ATTN' Ron Nordin .~lQ~_JQl!..~.~.'l..g:p;..~..mmm............................................. thot I om 0 dul, Uc..Hd Lo,d .."",.., u'd... RLK .. ~~ 29 T:5 R 24 ANOKA CO MN . 4l18L.0.8..!A.I)>~, R""'.~....m..m.............$$............................ PAGE, X the 10.. of the St.t. of M~,...t.. OoIoIok;MN SEC. .. 2... .. 13994 Heather Street N.W. :~7:i91Q!l.~.~:vi$~~.m..~N!N~.~QMt,l.I...!QN.~QMM~N.~.. , ~ J _763e47646 PR<>.ECT, Sketch Plan For: Andover, MN 55304 ............. ......... ............. DRAWN LCR LYLE C. REYNOLDS "--../ -...:'~l!!!! 2007011L Round Lake Crossings 763-443-0123 CHECKEO DATE~ REG. NO. 13072 1321Aodo=_.SaIIo114.HamUloo,MN55304 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule June Council Workshop DATE: May 20, 2008 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of June for a number of miscellaneous business items. DISCUSSION Potential agenda items for a June workshop have been identified as follows: 0 1. Community Tour 2. 2009-2013 CIP Development Progress Report 3. 2009 Budget Development Progress Report 4. Comprehensive Plan Update Discussion 5. Assessment Policy Discussion Other items may be added upon Council request. ACTION REQUIRED Schedule a Council Workshop, a suggested date is Tuesday June 24th at 6:00 p.m. or another date or time acceptable to the Council. '- 0 C I T Y 0 F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: May 20, 2008 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity - Administration/Community Development 3. Update on CIP Projects - Engineering/Administration 0 4. Meeting reminders - Administration 5. Legislative Topics - Administration 6. Miscellaneous Activities Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. "- '--- 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for May 20, 2008 City Council Meeting DATE: May 20, 2008 The City Council is requested to receive the following supplemental information. Consent Items 0 Ad -On. Approve Settlement Agreement - Putnam Litigation ."... 0 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Settlement Agreement - Putn~ Litigation DATE: May 20, 2008 INTRODUCTION The City Attorney and City Staff have secured a settlement agreement (consistent with Council direction during a closed session) for a special assessment challenge from Jerry and Gloria Putnam. DISCUSSION 0 The City Attorney and City Staff have negotiated the attached settlement agreement with the Putnam's legal counsel to end the ongoing special assessment challenge. The agreement is inline with the Council consensus at the last closed session and has been signed by both Jerry and Gloria Putnam. ACTION REQUESTED The Andover City Council is requested to approve the attached settlement agreement to end the ongoing special assessment challenge from Jerry and Gloria Putnam. 0 0 SETTI.EMENT AGREEl\tlF.NT THIS SETTLEMENT AGREEMENT (the .. Agreemenl") regarding the special a!;sessments levied against the -properly owned by Jerry Putnam and .Gloria Putnam, located at 1869 - 15ih Lane NQrlhwcst is .entered into as or lhe _ _ day of May, 2008, by and between Jerry Putnam and Gloria Putnam, and the CilY of Andover, Minnesota. RECIT AI,S ]. WHEREAS, Jerry A. Putnam and Gloria M. Putnam (lhe "putnaJl1~r) are the fee Owners of the property located at 1869 157tb Lane NorthwesL in Andover, Minneso:ta (thtl "Putnam Property")~ 2. WHEREAS, the City of Andover, in connection with a sanitary sewer. water main. streets and storm sewer improvement project. levied a special assessment against the Putnam 0 Property in the ammml or$324,315.24 on or about Wednesday, August 8,2007; 3. WHEREAS~ the Putnams filed a special assessment appe;al with respect to the special assessment levied againj:ll the Putna111 Property; 4. WHEREAS, the Putnams and the City of Andover anticipate that fhe Pulmnn propertywill be subdivided ill the near future; 5. "WHEREAS, the property immediately 10 the east and to the west of the Putnam Property has been subdiv1ded and is currently being developed; 6. WHEREAS, the Put.nan'ts and the City of Andover desire to enter into an Agreement which reflects the total undenllanding betweell the PutnaIllS and the City of Atldover regarding the special assessment leviod against the Putnam .Prope~ and the Pulnams' special asseSSlnent appeal; 0 0 NOW, THEREFORE. for guod atid val~13ble consideration, the rcccipt 8nd sufficiency which arc hLTchy acknowledged, the parties here(() heTcby agree as follows: 1. The Putnam Property, when platted. may be subdivided in a manner that creates 14 tots_ The subdivisiOlllayout for the Putnam Property shaH be substantially similar to the layout of the lots in the Woodland Crossings Development immediately adjacent to the Putnam Property to the east, and to the eastern portion of the Cardinal Ridge Development thelt i!\ located adjacent to the Putnam Property to the west. 2. If the Putnam Property, when plaued, is subdivided in a manner that createlL more than twelve (12) lot~l water connection, sewer connection, and Fox Hollow Lift Station charges will be applied to those addilionallots. 3. The Putnam Property. when platted, will not he required to dedicate any property for 0 tlle conslTUctiull or an eastJwest f;trcct across the Putnam Property. nor will the devt:loper of the Putnam Property be requiTed to constrl5lct an east/west street acmss allY part of the Putnam Property. 4. Notwithstallding anything else in this Agreement to the contrary. it is understood and agreed tha( Resolution N1,llTlher 124-07, adopted by the City Council of Ole City of Andover on September 4,2007, shall remain applicable to the:: l'utnam Property. 5. The Putman!; and the City of Andov(.,'T will execute a. Stipulation of Dismissal of Special Assessment Appeal With Prejudice and Withmd Cost to Either Parties in the tbnn attached hereto as Exhibit A. 6. This Agreement shall be binding upon and inure to the benefit of the parties hereto, and to their successors and assigns. 7. This Agreement shall he governed by the laws of the State of Minnesota. 0 2 : ,I 0 'fIlIS SETl'LF.MENT AGREEMENT MAY SF. SIGNED TN COUNTERPART. CITY O}' ANDOVER Dale: - - Uy:~ ,.-.- 1ts:__...._~ Date: 5/lh/c;~ , I ( -. .'- ~ Datc:4~;Gyi -. - 0 0 3 0 EXHIBIT A STATE OF MINNESOTA DISTRICT COURT COUNTY OF ANOKA TENTH JUDICIAL DISTRICT Jerry A. Putnam and Gloria M. Putnam, Court File No.: 02-CV-07-5142 Plaintiffs/ Appellants, STIPULATION AND ORDER vs. FOR DISMISSAL WITH PREJUDICE City of Andover, - Defendant/Respondent. IT IS HEREBY STIPULATED, by and between Plaintiffs/Appellants Jerry A. Putnam and Gloria M. Putnam, and Defendant/Respondent City of Andover, through 0 said parties' respective undersigned attorneys, that the above action between said parties may be and it hereby is dismissed on its merits and with prejudice and without costs and disbursements to any of the parties. IT IS FURTHER STIPULATED, that without 'further notice, the Clerk of the above Court may enter a Judgment of Dismissal with Prejudice upon the merits, and without costs or disbursements to either of the parties. HAWKINS & BAUMGARTNER, P.A. ~. Scott C. Baumgartner (#0253820) 2140 Fourth Avenue North Anoka, Minnesota 55303 (763) 427-5950 0 Attorneys fOT Plaintiffs/Appellants Attorneys for DefendantjRespondent Jerry A. Putnam and City of Andover Gloria M. Putnam 0 ORDER FOR DISMISSAL Based upon the foregoing Stipulation for Dismissal with Prejudice entered into by the parties and upon all the ftles, records and proceedings herein, IT IS HEREBY ORDERED, that all claims asserted, or that could have been asserted by Plaintiffs/ Apellants and Defendant/Respondent relative to this matter, are hereby dismissed with prejudice and upon the merits without any further cost to any of the parties hereto. LET JUDGMENT BE ENTERED ACCORDINGLY. Dated: ,2008 0 BY THE COURT Judge of District Court 0 2 ~~\MJ DATE Mav 20, 2008 ~ Minnco Credit Union Groundbreaking ~ April 2008 Monthly Building Report ~ 2007 Audit Presentation/HLB Tautges Redpath G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director c,~L FROM: Courtney Bednarz, City Plann~ SUBJECT: Minnco Credit Union Groundbreaking Ceremony DATE: May 20, 2008 INTRODUCTION The Council has been invited to this groundbreaking ceremony. DISCUSSION Minnco will be hosting the groundbreaking ceremony Wednesday, May 21st at 3:00pm on their site (located between Target and Northgate Liquor). ACTION REQUESTED They have asked for a count of city representatives, so please let me know if you plan to attend. ~-- ?--t5t' 'd CITY OF ANDOVER 2008 Montbl" Bnilding Report TO: Mayor and City Council FROM: Don Olson APRIL BUILDING PERMITS PermitJPlan Tax Total Valuation 6 Residential $ 15,447.86 $ 689.00 $ 16,136.86 $ 1,378,000.00 Single Family 6 15,447.86 689.00 16,136.86 1,378,000.00 Septic - Townhome - - - 5 Additions 3,250.24 68.00 3,318.24 . 136,000.00 1 Garages 278.27 4.55 282.82 9,100.00 4 Basement Finishes 400.00 2.00 402.00 1 Commercial Building 1,212.34 31.16 1,243.50 62,326.21 - Pole Bldgs/Barns - - - - 1 Sheds I 109.23 0.95 110.18 1,900.00 1 Swimming Pools 170.05 4.60 174.65 9,200.00 1 Chimney/StovelFireplace 50.00 0.50 50.50 - 5 Structural Changes 334.70 7.15 341.85 13,300.00 2 Porches 831.43 15.05 846.48 30,100.00 14 Decks 1,374.25 18.71 1,392.96 37,420.00 Gazebos - - - - - Repair Fire Damage - - - - 59 Re-Roof 4,425.00 29.50 4,454.50 - 24 Siding 1,800.00 12.00 1,812.00 - 1 Other 188.18 2.60 190.78 5,200.00 2 Commercial Plumbing 344.02 4.50 348.52 9,000.00 1 Commercial Heating 506.96 9.50 516.46 19,000.00 Commercial Fire Sprinkler - 1 Commercial Utilities 862.21 18.95 881.16 37,900.00 1 Commercial Grading 678.89 13.50 692.39 27,000.00 130 Total Building Permits $ 32,263.63 $ 932.22 $ 33,195.85 $ 1,775,446.21 PERMITS PermitJPlan Tax Total Fees Collected 130 Building Permits $ 32,263.63 $ 932.22 $ 33,195.85 - Ag Building - - - - Curb Cut - - - Demolition - - Fire Permits - - 1 Footing 50.00 - 50.00 - Renewal - - - - Moving - - - 20 Heating 1,575.00 10.00 1,585.00 6 Gas Fireplaces 450.00 3.00 453.00 29 Plumbing 1,560.00 14.50 1,574.50 4 Pumping 60.00 60.00 . Septic New - Septic Repair - 6 Sewer Hook-Up 150.00 - 150.00 6 Water Meter 300.00 - 300.00 Sewer Change OverlRepair - - - Water Change Over - 6 Sac Retainage Fee 109.50 . 109.50 6 Sewer Admin. Fee 90.00 - 90.00 6 Certificate of Occupancy 60.00 - 60.00 6 License Verification Fee 30.00 - 30.00 - Reinspection Fee - - - 19 Contractor License 950.00 - 950.00 51 Rental License 2,790.00 - 2,790.00 - Health Authority - - - 296 TOTALS $ 40,438.13 $ 959.72 $ 41,397.85 $ 1,775,446.21 Total Number of Homes YTD 2008 13 Total Number of Homes YTD 2007 38 Total Valuatiou YTDI 2008 $ 4,197,926.60 Total Valuation YTDI 2007 $ 9,596,642.80 Total Building Department Revenue YTD 2008 $ 111,798.39 Total Building Department Revenue YTD 2007 $ 160,300.32 - II Tautges Redpath. Ltd. P~!BinJ Certified Public Accountants and Consultants REPORT ON COMPLIANCE WITH MINNESOTA LEGAL COMPLIANCE AUDIT GUIDE FOR LOCAL GOVERNMENTS To the Honorable Mayor and Members of the City Council City of Andover, Minnesota We have audited the basic financial statements of the City of Andover, Minnesota, as of and for the year ended December 31,2007 and have issued our report thereon dated April 30, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government promulgated by the State Auditor pursuant to Minnesota Statutes Section 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers seven categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City of Andover, Minnesota complied with the material terms and conditions of applicable legal provisions. This report is intended solely for the information and use of the City of Andover, Minnesota's City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties. lltil3 ~~~/#J. HLB TAUTGES REDPATH, LTD. White Bear Lake, Minnesota April 30, 2008 4810 White Bear Parkway White Bear Lake, Minnesota 55110 I 651 4267000 651 426 5004 Fax I www.hlbtrcom HLB Tautges Redpath, Ltd. is a member of III International, a world-wide organization of accounting firms and business advisors , - nil Tautges Redpath. Ltd. Certified Public Accountants and Consultants REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of Andover, Minnesota We have audited the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the City of Andover, Minnesota, as of and for the year ended December 31, 2007 which collectively comprise the City of Andover, Minnesota's basic financial statements, and have issued our report thereon, dated April 30, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Andover, Minnesota's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness ofthe City of Andover, Minnesota's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City of Andover, Minnesota's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with 4810 White Bear Parkway White Bear Lake, Minnesota 55110 I 651 4267000 651 426 5004 Fax I www.hlbtr.com HLB Tautges Redpath, Ltd. is a member of !II International, a world-wide organization of accounting firms and business advisors. " City of Andover, Minnesota Report on Internal Control over Financial Reporting and on Compliance and Other Matters Page 2 generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiency described in the accompanying schedule of findings and responses as item 2007-1 to be a significant deficiency in internal control over financial reporting. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in the internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we believe that the significant deficiency described above is not a material weakness. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Andover, Minnesota's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The City of Andover, Minnesota's response to the finding identified in our audit is described in the accompanying schedule of findings and responses. We did not audit the City of Andover, Minnesota's response and, accordingly, we express no opinion on it. . ' '. City of Andover, Minnesota Report on Internal Control over Financial Reporting and on Compliance and Other Matters Page 3 This report is intended solely for the information and use of the City of Andover, Minnesota's City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties. oUI<8 7~ ~,J4-J . HLB TAUTGES REDPATH, LTD. White Bear Lake, Minnesota April 30, 2008 . . .- CITY OF ANDOVER, MINNESOTA Schedule of Findings and Responses For The Year Ended December 31, 2007 2007-1 Journal Entry Approval Criteria: A system should be in place to approve all adjustments to the general ledger. Condition: Journal entries prepared by the Assistant Finance Director are not subject to review and approval. Cause: The City has not established a formal approval process for journal entries prepared by the Assistant Finance Director. Effect: The lack of journal entry review and approval subjects the City to a higher risk that errors or fraud could occur and not be detected in a timely manner. Recommendation: We recommend that all journal entries have documented approval. Views of Responsible Officials and Corrective Action Plan: While the City Administrator does review the monthly financial activity in detail each month, the City will comply with the audit finding and initiate a process where either the Finance Director or the Accountant will review the Assistant Finance Directors journal entries and initial. , 1m Tautges Redpath. Ltd. Certified Public Accountants and Consultants COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE To the Honorable Mayor and Members of the City Council City of Andover, Minnesota Andover, Minnesota We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Andover, Minnesota (the City) for the year ended December 31, 2007, and have issued our report thereon dated April 30, 2008. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under U.S. Generally Accepted Auditing Standards As stated in our engagement letter dated July 24, 2007 our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. As part of our audit, we considered the internal control of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. Planned Scope and Timing of the Audit We performed the audit according to the planned scope identified in our engagement letter and within our anticipated timeframe. We also provided for a two-way dialogue with you at the beginning of our audit in a discussion regarding auditor communications on January 16, 2008. 4810 White Bear Parkway White Bear Lake, Minnesota 55110 I 651 4267000 651 426 5004 Fax I www.hlbtr.com HLB Tautges Redpath, Ltd. is a member of III International, a world-wide organization of accounting firms and business advisors. -~ City of Andover, Minnesota To the Honorable Mayor and Members of the City Council April 30, 2008 Page 2 Significant Audit Results Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2007. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. There are no significant transactions that have been recognized in the financial statements in a different period than when the transaction occurred. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was management's estimate of the depreciation based on estimated useful lives. We evaluated the key factors and assumptions used to develop depreciation in determining that it is reasonable in relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of the significance to financial statement users. The City does not have any particularly sensitive disclosures in its financial statements. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. City of Andover, Minnesota To the Honorable Mayor and Members of the City Council April 30, 2008 Page 3 Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction that could be significant to the financial statements or the auditor's report. Weare pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated April 30, 2008. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the government unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This report is intended solely for the information and use of the City of Andover, Minnesota's City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties. rJ);t. (6 /~ 1kJ.p~ 1m. HLB TAUTGES REDPATH, LTD. White Bear Lake, Minnesota April 30, 2008 o ~ Vl ~~OO ~OO- ~ ~ ~O~ ~g~ ~ ;:l ... ... ....... V)tnOO ......"""If) .- \0 00 ...... t"'I') "" "2 - (I) :>< D-1 --- --- -q-...... V)OV) \0 0 \000- ~ N... V... ~ 0'\... 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I I Certified Public Accountants and Consultants I To the Honorable Mayor and I Members of the City Council City of Andover, Minnesota I We have completed the 2007 audit of the City of Andover, Minnesota and have issued our report thereon. Our Independent Auditor's Report is included in the City's I Comprehensive Annual Financial Report. This Audit Management Letter provides a summary of audit results. I Thank you for the opportunity to serve the City. We are available to discuss this report I with you at your convenience. I 1J~8~~~,~d. HLB TAUTGES REDPATH, LTD. I White Bear Lake, Minnesota I April 30, 2008 ,I I I I I I I 4810 White Bear Parkway White Bear Lake, Minnesota 55110 I 651 4267000 651 426 5004 Fax I www.hlbtLcom HLB Tautges Redpath, Ltd. is a member of !II International, a world-wide organization of accounting firms and business advisors. I I City of Andover, Minnesota I Audit Management Letter I Report Summary Report Summary I Several reports are issued in conjunction with the audit. A summary is as follows: I Report Name Elements of Report Overview I REQUIRED REPORTS Comprehensive Annual Financial . Financial statements . Unqualified ("clean") Report (CAFR) . Footnotes opinion on the Financial I . Supplemental information Statements Report on Internal Control Over Results of testing . No compliance findings Financial Reporting and on . Internal controls over . One significant I Compliance and Other Matters financial reporting deficiency in internal . Compliance with laws, control regulations, contracts and I grants State Legal Compliance Report . Results oftesting certain . No compliance finding provisions of Minnesota Statutes I Communication with Those . Required Communications Charf(ed with Governance I DISCRETIONARY REPORTS Audit Management Letter Intended to be a working tool for City Council I I I I I I I - c ~ City of Andover, Minnesota Audit Management Letter a Certificate of Achievement Certificate of Achievement for Excellence in Financial Reporting I The "Certificate of Achievement for Excellence in Financial Reporting" is an award a program offered by the Government Finance Officers Association of the United States and Canada (GFOA). ~ The City of Andover, Minnesota submitted their Comprehensive Annual Financial ~ Report (CAFR) to the GFOA and received the award for 2002 through 2006. The City of ~ Andover is one of 123 Minnesota entities receiving the award in 2006. We commend the City on this achievement. The City is submitting the 2007 CAFR to the Certificate Program. ~ a ~ c ~ E m ~ c ~ - I I I City of Andover, Minnesota I Audit Management Letter Distinguished Budget Presentation Award I DISTINGUISHED BUDGET PRESENTATION AWARD I The City was awarded the Government Finance Officers Association Distinguished Budget Presentation A ward for the City's budget from 2002 through 2007 and is submitting I the 2008 budget for the award. I The City has spent considerable time and resources publishing a comprehensive budget I that is a valuable working document, policy document and operations guide for the City's various activities. I The 2008 budget includes an overview of all financial activity, including tax levy, I revenue/expenditures budgets, and statistical and demographic information. I The 2008 budget includes detail on all debt issues, capital projects, public safety, public works and enterprise operations. The budget also includes 19 "noteworthy events/activities" I which occurred in 2007. I We commend the City on its thorough preparation of this Distinguished Budget. We encourage all City Council members, department heads and interested citizens to read this I document. I I I I I - ~ ~ City of Andover, Minnesota Audit Management Letter ~. Government-Wide Financial Statements GOVERNMENT-WIDE FINANCIAL STATEMENTS C The government-wide financial statements of the City of Andover, Minnesota are C presented in Statements I and 2 of the 2007 Comprehensive Annual Financial Report. The following comments relate to the Statement of Net Assets (Statement 1) and the Statement of C Activities (Statement 2). C Cash and Investments Cash and investment balances of Minnesota cities are commonly restricted by statutory C requirements and long range financial planning objectives. The following schedule presents ~ cash and investment balances by fund type: C Cash and Investment Balances December 31, Increase C Fund Type 2006 2007 (Decrease) General $3,297,863 $3,096,704 ($201,159) C Special Revenue 1,913,922 2,003,115 89,193 Debt Service 832,884 3,863,748 3,030,864 D Capital Projects 15,356,336 12,534,695 (2,821,641) Enterprise 2,659,993 3,034,428 374,435 Internal Service 162,205 100,194 (62,011 ) $24,223,203 $24,632,884 $409,681 ~ ~ W ~ C - a I I City of Andover, Minnesota I Audit Management Letter Government-Wide Financial Statements I Governmental accounting standards require the reporting of investments at fair value I (i.e., market value). Therefore, investment income consists of interest, dividends and the change in market value of investments. I Investment income of the City for 2006 and 2007 was as follows: I I 2006 2007 Interest and dividends $1,544,535 $1,985,336 I Market value change (437,855) 319,625 Total $1,106,680 $2,304,961 I I I I I I I I I I - a E City of Andover, Minnesota Audit Management Letter a Government-Wide Financial Statements Property Taxes Receivable a A schedule of property tax activity for the past three years is as follows: C 2005 2006 2007 C Delinquent taxes - January] $93,054 $] 26,293 $]53,260 Current levy 7,075,866 * 8,099,320 * 8,907,580 * E Tota] collectible 7,]68,920 8,225,613 9,060,840 Collections 7,036,90] * 8,056,582 * 8,829,697 * ~ Less adjustment to County (5,726) (15,77]) (13,377) De]inquent taxes - December 3] $]26,293 $]53,260 $2]7,766 ~ Total collections as a percent C of current levy 99.4% 99.5% 99.]% *Net of MVHC I As presented above, the City is experiencing a consistently solid collection rate for .- property taxes. In addition to the $217,766 of delinquent taxes above, the City has $29,770 ~ in delinquent tax increments receivable. See later discussion of tax increments (page 8). D The Minnesota Property Tax System is complex with the number of different classes of C property defined in State Statutes. However, the formulas are based on a simple equation, which is as follows: m I Market Value I x I Class Rate I = I Tax Capacity I C Market value is the starting point in the property tax equation and in theory is C consistently applied to all properties. Class rate is the mechanism used to allocate property taxes on a basis other than market value. C - G I I City of Andover, Minnesota I Audit Management Letter Government-Wide Financial Statements I I Tax Increments A schedule of tax increment revenues by district is as follows: I I Delinquent 2007 Collection Balance TIF District Fund TIF District Current Delinquent 12/31/07 I 1-2 3505,4501 TIF Refunding Bonds of 2003B $433,175 $6,497 $14,885 1-3 4510 Tax Increment Projects 131,575 - - I 1-4 4502 Tax Increment Projects 13,429 - - 1-1,1-2 3506 TIF Refunding Bonds of 2004A 1,060,493 14,053 14,885 $1,638,672 $20,550 $29,770 I I TIF District 1-3, Fund 457, is a pass-through, pay-as-you-go district. I The City has 4 active tax increment districts. Reporting requirements implemented by the Office of the State Auditor (OSA) require reporting of tax increment activity by district. I The City currently maintains separate Funds for TIF Districts 1-1, 1-2, 1-3 and 1-4. I I I I I I - c a City of Andover, Minnesota Audit Management Letter ~ Government-Wide Financial Statements Bonded Debt ~ The City has the following bond issues outstanding at December 31, 2007 and 2006: C December 31, C 2006 2007 G.O. Revenue Bonds $38,210,000 $51,115,000 C G.O. Special Assessment Bonds 3,560,000 3,560,000 G.O. Tax Increment Bonds 4,715,000 4,010,000 C G.O. Certificates/Capital Notes 580,000 1,280,000 G.O. Permanent Improvement Revolving Bonds 6,660,000 4,835,000 G.O. Capital Improvement Bonds 3,875,000 3,525,000 C G.O. State Aid Bonds 2,065,000 1,915,000 $59,665,000 $70,240,000 C The tax increment bond issues will be repaid by increments generated by the City's tax D increment districts. The Permanent hnprovement Revolving Bonds will be paid by special assessments. D : I The City issued the $10,000,000 Public Facility Lease Revenue Refunding Bonds of D 2006 to advance refund $9,755,000 of outstanding 2004 Series Bonds. The City issued the C $6,865,000 Public Facility Lease Revenue Refunding Bonds of 2007 to advance refund $6,700,000 of outstanding 2004 Series Bonds. The City is responsible for the debt service of E the refunded bonds through the crossover date (February 1,2014) and the debt service of the refunding bonds after the crossover date. The debt service of the refunding bonds before the D crossover date is payable from the escrow account. ~ C - C I I City of Andover, Minnesota I Audit Management Letter Government-Wide Financial Statements I The City issued the $6,570,000 G.O. Water Revenue Bonds, Series 2007B to advance I refund $6,490,000 of outstanding 2002 Series Debt. The City is responsible for the debt service of the refunded bonds through the crossover date (August 1, 2012) and the debt I service of the refunding bonds after the crossover date. The debt service of the refunding bonds before the crossover date is payable from the escrow account. I I The financial statements present each bond issue and the escrow account assets pursuant to GASB No.7. The effect on the financial statements is to report greater debt than, I of substance, the City will be responsible for paying. I The City's debt rating remains at AA- for Standard & Poor's Corporation. The City continually monitors call dates on outstanding debt to take advantage of opportunities to save I on long-term interest expense. I I I I I I I I - ~ a City of Andover, Minnesota Audit Management Letter ~ General Fund GENERAL FUND D The General Fund of the City is maintained to account for the current operating and ~. capital outlay expenditures common to all cities. These basic services include (but are not limited to) public safety, public works, parks and recreation and general government. C A history of major revenue sources is as follows: ~ State Aids Property Taxes All Other Revenue Total Revenue ~ Year Amount Percent Amount Percent Amount Percent Amount Percent 1997 $920,147 19% $2,383,965 51% $1,410,188 30% $4,714,300 100% ; 1998 850,723 15% 2,804,065 48% 2,150,582 37% 5,805,370 100% 1999 849,429 15% 3,125,776 55% 1,725,890 30% 5,701,095 100% 2000 948,259 15% 3,571,186 55% 1,936,635 30% 6,456,080 100% t 2001 1,074,805 15% 3,982,174 58% 1,867,945 27% 6,924,924 100% 2002 1,005,219 16% 3,782,334 58% 1,708,234 26% 6,495,787 100% 2003 330,845 5% 4,286,838 68% 1,665,554 27% 6,283,237 100% C 2004 372,550 5% 4,541,227 65% 2,084,201 30% 6,997,978 100% 2005 424,634 6% 4,550,918 64% 2,163,539 30% 7,139,091 100% 2006 478,795 6% 5,324,649 70% 1,809,320 24% 7,612,764 100% [ 2007 710,459 8% 5,776,653 67% 2,089,632 25% 8,576,744 100% LGA for Andover was eliminated beginning in 2003. [ C [ C E E - I I I I City of Andover, Minnesota Audit Management Letter General Fund I A graph of the 2007 and 2006 revenue is as follows: I $6,500,000 ...................-.. ........~ ................................................. ..........................................."..".... ................. .................................- ....................-....... ........................ .............. ............. ........_...... ...m..........._............. I $6,000,000 .~_______ ____________.__..__.....__ _.__u_u_u_'_____ $5,500,000 I $5,000,000 ..----.---...----..-----.---.-------.-- $4,500,000 ----------------------".."..--- $4,000.000 ----- I $3,500,000 ._--_._.._,..._--_..__...~--------- .._u________._____ $3,000,000 -- -------- I $2,500,000 $2,000,000 _________________._._______.n.'____....._~.,_.___. I $1,500,000 --------- $1,000.000 I $500,000 $ Fines Investment income Miscellaneous ll!I2007 $5,776,653 $101,445 $157.513 $90,293 I 112006 $5,324,649 $91,490 $125,539 $90,463 I Detail of the 2007 revenue is presented in Statements 4 and 10 of the Comprehensive Annual Financial Report. I I I I I I - E a City of Andover, Minnesota Audit Management Letter E General Fund A graph of 2007 and 2006 expenditures is as follows: E ---------------------------- -------------- E $4,000,000 $3,500,000 -----------_..~ --~--_._-.- C $3,000,000 G $2,500,000 ------~~-------- "____.0___- a $2,000,000 a $1,500,000 ; $1,000.000 I $500,000 $ I General government Public safety Public works Parks and recreation Recycling Unallocated m 2007 $2,319,766 $3,538,116 $1,454,286 $850,907 $94,669 $6,915 D 1112006 $2,166,431 $3,242,897 $1,304,706 $789,350 $90,590 $8,454 Detail of the 2007 expenditures is presented in Statements 4 and 10 of the ~ Comprehensive Annual Financial Report. E ~ ~ ~ - I I I City of Andover, Minnesota I Audit Management Letter General Fund I The fund balance of the General Fund increased by $497,647 in 2007 as follows: I I 2007 Over Final (Under) Budget Actual Budget I Revenues: General property taxes $5,845,994 $5,776,653 ($69,341) Licenses and permits 572,350 475,893 (96,457) I Intergovernmental 861,325 853,305 (8,020) Charges for services 801,650 1,121,642 319,992 Fines 91,500 101,445 9,945 I Investment income 90,000 157,513 67,513 Miscellaneous 86,530 90,293 3,763 Total revenues 8,349,349 8,576,744 227,395 I Expenditures: Current: General government 2,517,987 2,319,766 (198,221) I Public safety 3,625,519 3,538,116 (87,403) Public works 1,460,344 1,454,286 (6,058) Parks and recreation 816,195 850,907 34,712 I Recycling 99,929 94,669 (5,260) Unallocated 10,675 6,915 (3,760) Capital outlay - 63 63 I Total expenditures 8,530,649 8,264,722 (265,927) Revenues over (under) expenditures (181,300) 312,022 493,322 I Other financing sources (uses): Transfers in 185,625 185,625 - I Net change in fund balance $4,325 $497,647 $493,322 I I I I - E ~ City of Andover, Minnesota Audit Management Letter a General Fund The City's December 31, 2007 General Fund balance totaled $3,890,460. The City's e General Fund balance has been as follows for the past ten years: D $3,500,000 a General Fund Balance $3,000,000 I $2,500.000 D $2,000,000 I $1,500,000 D $1,000,000 I $500.000 D $0 I III Series2 ~ I C [ t - E . I I City of Andover, Minnesota I Audit Management Letter General Fund I The fund balance at December 31, 2007 has been reserved or designated as follows. I I General Fund Fund Balance Designations Designation Amount I Reserved for inventory $81,658 Reserved for prepaid items 126,558 I Total reserved 208,216 Designated for working capital: Designated for snow emergency 60,000 I Designated for public safety 60,000 Designated for facility management 60,000 Designated for economic development 25,000 I Designated for information technology 60,000 Designated for working cash flow 3,417,244 Total designated for working capital 3,682,244 I Total reservations and designations $3,890,460 I The designations are planning for emergency expenditures so that the City can maintain I a consistent tax rate. I I I I I I - E City of Andover, Minnesota I Audit Management Letter E General Fund Workin!!: Capital Reserve I As previously noted, approximately 75% of the General Fund's revenue sources are I from property taxes and state aids. These revenue sources are not received until the second half of the fiscal year. As such, a working cash flow reserve at December 31 is required to m finance operations for the first six months of the year. For the City of Andover, the required working capital reserve is computed as follows. E 2008 General Fund budgeted expenditures $8,885,654 E Recommended working cash flow reserve E (fifty percent of total) $4,442,827 [ The current working capital reserve in the General Fund is 38%. t A summary of the purposes of General Fund reserve balances is as follows: t I I I I I I - I -- I I City of Andover, Minnesota I Audit Management Letter Debt Service Funds I DEBT SERVICE FUNDS I The financial statements for the EDA Public Facility Lease Revenue Refunding Bonds of2006 and EDA Public Facility Lease Revenue Refunding Bonds of2007 are presented in I Statements 3 and 4 and the combining financial statements for the nonmajor Debt Service Funds are presented in Statements 15 and 16 of the 2007 Comprehensive Annual Financial I Report. Debt Service Funds are a type of governmental fund to account for the accumulation of resources for the payment of interest and principal on debt (other than Enterprise Fund I debt). I Current governmental reporting standards do not provide for the matching oflong-term I debt with its related financing sources. Although this information can be found in the City's Comprehensive Annual Financial Report, it is located in several separate sections ofthe I Comprehensive Annual Financial Report. The following schedule extracts information from these sections of the Comprehensive Annual Financial Report to provide an overview I analysis oflong-term debt and its related funding. I The reader is cautioned that 1) future interest revenue from assessments and investments, and 2) future interest expense on bonded debt, is not included in the following I schedule. I I I I I - m City of Andover, Minnesota D Audit Management Letter I Debt Service Funds E December 31, 2007 Final Fund Fund Deferred Outstanding Maturity Description Balance Revenues Total Debt Date ~ General Obligation Bonds: EDA Public Facility Lease Revenue Bonds of 2004 $693,916 $20,954 $714,870 $19,210,000 02/01114 EDA Public Facility Lease Revenue Bonds of 2006 9,938,367 9,938,367 10,000,000 02/01/34 ~ EDA Public Facility Lease Revenue Bonds of2007 6,828,467 6,828,467 6,865,000 02/01134 Total general obligation bonds 17 ,460,750 20,954 17,481,704 36,075,000 Special Assessment Bonds: E G.O. Improvement Bonds of2005A 2, I 08,979 481,022 2,590,001 3,560,000 02/01113 Tax Increment Bonds: G.O. TIF Refunding Bonds of2003B 288,692 14,885 303,577 720,000 08/01/10 C G.O. TIF Refunding Bonds of2004B 586,020 95,558 681,578 3,290,000 08/01110 Total tax increment bonds 874,712 110,443 985,155 4,010,000 Certificates of Indebtedness: I G.O. Equipment Certificate of2005B 76,548 1,507 78,055 60,000 02/01108 G.O. Equipment Certificate of2006B 198,924 4,439 203,363 460,000 02/01110 G.O. Equipment Certificate of 2007 A 201,369 4,711 206,080 760,000 02/01111 Total certificates of indebtedness 476,841 10,657 487,498 1,280,000 I Permanent Improvement Revolving Bonds: G.O. PIR Bonds of2003A 45,563 45,563 2,385,000 02/01/10 G.O. PIR Bonds of2006A 27,301 27,301 2,450,000 02/01/14 Total permanent improvement revolving bonds 72,864 0 72,864 4,835,000 I Capital Improvement Bonds: G.O. Capital Improvement Bonds of2004A 17,036 8,598 25,634 3,295,000 02/01117 G.O. Capital Improvement Bonds of2005B 126,523 2,975 129,498 230,000 02/01109 I Total capital improvement bonds 143,559 II ,573 155,132 3,525,000 State Aid Bonds of200lB 221,357 221,357 1,915,000 02/01117 Totals-All Debt Service Funds $21,359,062 $634,649 $21,993,711 $55,200,000 I * Tax increment collections are subject to future valuations within the District. I The City analyzes its debt position annually as part of the budget and CIP process and the City's fiscal agent prepares a refunding/call review with each new issuance. We I recommend the City continue to annually review debt service requirements and long-term funding for the above bond issues, especially in the Tax Increment Bonds where rate I compression will affect future TIF collections. The TIF Bonds will be repaid with tax I increments from current districts and present and future land sales. The PIR Capital Projects t - I I I City of Andover, Minnesota I Audit Management Letter Debt Service Funds I Fund has deferred revenue of $4,069,025 at December 31,2007. The City employs a frugal I fiscal management policy. I The following decision chart prompts questions to further evaluate a fund's financial position: ,I Condition A Condition B I I I Questions Cautions I. Are sufficient future assets I. Is the City experiencing favorable scheduled (such as property taxes) I collection rates for special assess- to meet bonded debt payments? ments? 2. Are cash assets sufficient to 2. Are anticipated investment interest generate investment earnings? rates earned on prepayments ade- 3. Are transfers or other funding I quate to replace assessment interest? sources available? 3. Is the timing of receipts sufficient to 4. Are there future assets to pledge meet bonded debt payments as such as assessments, MSA allot- they become due? ments, etc.? I 4. Are significant portions of assess- ments not scheduled for collection (green acres, tax forfeit, etc.)? 5. Is arbitrage or negative arbitrage an issue? I I he debt service fund is Variables and possible The debt service fund clearly!!.!!! adequately outcomes are too diverse. is clearly adequately funded. Plan for altern- Prepare projections to funded. Plan for eventual ative funding (taxes, analyze possible I use of surplus. ransfers, other sources). scenarios and options. Conclusion 1 Conclusion 2 Conclusion 3 I l f -