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Home My WebLink AboutCC June 3, 2008 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, June 3, 2008 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (5/20/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Accept Feasibility ReportlWaive Public Hearing/Order Plans & Specs/07-37A1Metropolitan Mosquito Control /Extension of SS - Engineering 4. Approve Specs/Order Quotes/08-13 (Test Well #10) & 08-14 (Test Well #11) - Engineering 5. Approve Temporary 3.2% Malt Liquor License/Lions Club/Fun Fest - Administration 6. Approve Extension of Liquor LicenseITanners Station - Administration 7. Approve Tobacco License/Croix Oi1l13650 Hanson Blvd. NW - Administration 8. Approve Quote for House Removall14905 Crosstown Blvd. NW - Planning 9. Approve Resolution Acknowledging Approval of Conservation Assistance Grant Application - Planning Discussion Items 10. Consider Conditional Use Permit/T-Mobile Telecommunications Tower/13875 Crosstown Blvd. NW - Planning Staff Items 11. Schedule EDA Meeting - Administration 12. Administrator's Report - Administration Mayor/Council Input Adjournment 5'\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator td- Will Neumeister, Community Development Director FROM: Courtney Bednarz, City P1ann4 SUBJECT: Information for Resident Forum DATE: June 3, 2008 INTRODUCTION The developer of Hickory Meadows has provided the attached letter and wishes to address the Council at the meeting. DISCUSSION The letter requests an extension of the dates listed in the development contract to allow work to be completed for the project. . 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In the event of a ..... by Developer and after 1IWty (30) days prior ..illeR notice to Developer, the cay reserves the right to draw, in whole << in part, on 8IIY portion d the InevocabIe Leaer of CIedI for the purpose of pedonniIg the terms and oonditions of this CX)Ifbact. The CIy will stale tie reasonfor' wiIhdrawaI and account for any amomt wilhdlBWD. The InevocabIe teller of Credit shaD automatically be renewed or repIac:ed by not later than thiIty (30) days prior to its ~aIDl wiIh a QJI'~ IeIIer until the Developer has, \ completed to the satisfaction d the Cily, the inpRwemenIs mquied heIein. 1. Reduction d Escrow Guarantee. The Developer may ~ reduction of 1he Letter of Cndt, or cash deposit based on prepayment or the value of the conlpletied inprovemenIs at the time of the requested reduction. The amooot d the reduction shaI be detem*Ied and approved by the CIy Engineer and FII18I1C8 Di.edor. If there is a dispuIe it the reduction amount the City AdminisIraIor shaD review the redllCtion 8IIOUI1l If the dispute all not be resolved by the Cily MlliRabator the reduction request wII go to the City CooociI. Upon written final acceptance of the sodding and LandScape (Item 6 & 7), a one yw. wananty bond shaI be provided to the Ciy by the Developer based on 25% of the final oosIs for soddilQ & I..andscape _died it Part N. d Article Two .... oIheIWise cfncled by the City Engineer. VVhen lie aa._a.ty bond is received by the Ciy the sodding and Landscape escrow wiI be reduced to zero. e.&.tated cost of DeveIoper's tmprovements for Paris A. the description and completion dales are as followS: Estirtated Date to be ~iotion cllmProvemeId5 Cost ComoIe1ed rartA 1. SIe grading, certification letter and July 15. 2008 as-buiIIs 2. StIeet i9h6n9 July, 15 2008 -; '" ' 3. lot stakes . Jun815.2008 .. 4. Dead and/or Diseased tree rerJ'lOV$i;.. Jooe 15,2008 ... 5. Erosion COIdloIIsbeet - . Qn..Goilg sweepi1gIIree pt~ 8. Sodding of boulevard (If required in $ NA Qn..Goilg common areas) 7. l.andsaIping inpIuveInenI& June 15,2008 .- 8. Other (ReIaining WaD) .~ t June 15, 2008 ... ToIaI66.,,*, of Part A (IIems 1-8) Estimated Legal, Engineering & AdminiYative. IIdect Costs (15%) Security Requirement Pad A (150%) J91BIPartA 5 .. .. . D. 5tarJJaId street signs at aI Joc;afionS I8qURd for the de~ {heIeficIfter tJrnd .,-taIfic Signing Irnpm\leIne.lIs'. The CI.y shaI design the sIIeet sign layOUt. b6.-.ed ooet of DeveIopefs ImpRweI11eIds for ParIs S, the deacr1Jtion and oompIeIion dates are as follows: &6..red Date 10 be ~kmopof~* Co6t ~,.AeIed \ '- ~ JWle 30,2008 1. SaniIafY sewer. .atermain. streeIs, stonn sewer, etc. (Based on . [)eveIope(s dnated consIJudion cost) 2. TraiIsfSideWab Total &Ouate of Part B (Iems 1-2) &6..ated Legal. EngiooeIilIJ & Administrative, Indirect costs (15%) SecuritY RequiIement PaIt B (105%) Total Part B Note: FurIhern'IOre, Developer shaD be responsi)Ie for an d the development costs and fees shown on Exhibit A (Fee Schedule), aUached ~ and made a part.hereOf and adopted by CIy Code. Fees such as sanitarY sewer connedion and area chargeS. water main area and connection charges and lift &1ation charges and other charges as detennined by the City Engineer shaH be paid before street and utility construction is allowed to begin. ARTIClE 1'1:1& RECORDING AND ~ f~ The Developer agrees that the 1emIS eX this DeveIq:ment.. Contract shaI be a . . . . covenant on any and aI propedy included in the SlDfivision. The Developer agrees that the City shaft have the rightto record a copy fI tis Development Contract with 1he Anob County Recorder to give notice to future purehaseIS and owneIS. This shaI be ,acorded against the Subdivision lJeGcII)ed on Page 1 hereof. ARTIClE FOUR REIMBlJR8EIENT OF COSTS The Developer agrees to fully Ieinblne 1he CIy for aI CO&ls incuIed by the City in connectiOn with this ~ ContraCt i1cIuding. but not Iiniled. to the actual costs fA preparation of the plans and spedfications for said inprovements, engineering fees, legal fees. inspection fees. ildeIest costs, cosls of acquisition of necessary easements, f any. ... any o1her cos1S incUned by the City I~.g to this DeveIq:ment Contract and 1118 . 8 @ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approval of Minutes DATE: June 3, 2008 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: May 20, 2008 Regular Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, '~~ \...- 7 '1' OJ\~ Mi elle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - MAY 20,2008 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, May 20,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 City Administrator, Jim Dickinson 18 Community Development Director, Will Neumeister 19 Others 20 21 22 PLEDGE OF ALLEGIANCE 23 24 25 RESIDENT FORUM 26 27 No on wished to address the Council. 28 29 30 AGENDA APPROVAL 31 32 Add Item 6a, (Approve Settlement Agreement - Putnam Litigation). 33 34 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 35 carried unanimously. 36 37 38 APPROVAL OF MINUTES 39 40 May 6, 2008, Regular Meeting: Correct as written. 41 42 Councilmember Trude stated on page three, regarding the discussion on line 20 she wanted to add a 43 comment that was made noting "the City. noise ordinance will apply even if the liquor license 44 extension is approved". 45 46 Councilmember Trude wanted to note a comment that she made after line 30 about the noise 47 testing:"Councilmember Trude noted that the report states that it began raining during the monitoring 48 and also no complaints were received that evening. All complaints were made the second night Regular Andover City Council Meeting Minutes - May 20, 2008 Page 2 1 when a different band performed." She stated on the next page, line 41, it should be "street joining 2 these two areas so this would not normally have been a corner lot". On the next page on line 1 0 at 3 the end of the sentence add: "immediately around the corner." 4 5 Councilmember Trude noted on page 8, line 38, after the word north it should say "with one cul-de- 6 sac of homes and south to another cul-de-sac of homes". 7 8 Councilmember Jacobson stated on page 6, line 43, the sentence should read: "The applicant is 9 requesting a Planned Unit Development to allow a variation from typical development standards." 10 11 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 12 unanimously. 13 14 15 CONSENT ITEMS 16 17 Item 2 Approval of Claims 18 Item 3 Approve Quotes/Septic System Abatement/2279 - 154th Lane NW 19 Item 4 Authorize Advertisement for Bids/Fire Tanker Replacement 20 Item 5 Approve Garbage Hauler License Renewals 21 Item 6 Accept Retirement of City Clerk Victoria V olk 22 Item 6a Approve Settlement Agreement - Putnam Litigation 23 24 Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried 25 unanimously. 26 27 28 RECEIVEANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT 29 30 Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement 31 activities occurring within Andover. 32 33 Councilmember Trude asked if they have had higher accident rates at the intersection of Hanson 34 Boulevard and Bunker Lake Boulevard. Captain Wells stated they have seen some incidents with 35 property damage but nothing serious. He thought the traffic was slowing down, and said people have 36 to be patient going through there. 37 38 Councilmember Trude thought there was poor signage in the construction area and she asked Captain 39 Wells had to say something to the Anoka County Highway Department regarding this. 40 41 42 2007 AUDIT PRESENTATION/HLB TAUTGES REDPATH 43 44 City Administrator Dickinson introduced Mark Gibbs of HLB Tautges Redpath who made a Regular Andover City Council Meeting Minutes - May 20, 2008 Page 3 1 presentation to the City Council relating to the City of Andover Comprehensive Annual Financial 2 Report as of December 31, 2007 and the corresponding Management Report. 3 4 5 PUBLIC HEARING/AMENDMENT TO NUISANCE CODE (TITLE 4, CHAPTER 1) 6 7 Community Development Director Neumeister stated at the April 22, 2008 workshop, the City 8 Council discussed establishing a housing maintenance code for all single-family residential. The 9 workshop discussion resulted in a consensus that slight modiftcations could be made to the current 10 ordinance to cover all single-family housing units. 11 12 Mr. Neumeister reviewed the information with the Council. 13 14 Councilmember Trude stated with regard to remodeling projects, it is pretty difficult to get the 15 exterior replaced without having some materials in the yard. She thought a simple way to handle it 16 would be to insert after "out of view from adjoining properties" something like "except exterior 17 remodeling." If someone is having siding or windows done sometimes it takes awhile to use the 18 materials. Councilmember Orttel stated that was the problem, exterior projects and some will go for 19 a year or more. Councilmember Trude wondered if they should add anything. Councilmember 20 Orttel thought it. was fme and did not think anyone would tag someone if they are putting up a piece 21 of siding and the material was showing. Mayor Gamache thought if the material is neat and orderly, 22 there would not be a problem. 23 24 Councilmember Jacobson stated he had three comments. At the bottom of page 2~ under E, 25 "Integrity of the Dwelling Unit", he would like to restate it to read: All exterior elements of 26 residential dwelling units in the City shall be kept in a clean, sanitary and structurally safe condition 27 and in sound repair." Mr. Neumeister stated there have been cases in the past that the City Staffhas 28 tried to make sure that people who are violating a Code they understood that this is speciftc to their 29 case. That is why they are speciftcally listing these out. Councilmember Jacobson stated he was just 30 rewording the sentence, not commenting on the listed items. 31 32 Councilmember Jacobson noted on page 3, under F, "Remodeling Projects", it states All residents 33 completing undertaking remodeling projects". Also on Page 3, under H, "Other Conditions: is guilty 34 of.. ." He wondered who "is" refers to. Councilmember Trude stated this was an old ordinance. 35 City Attorney Baumgartner stated at the beginning of 4-1-2 under "Public Nuisances" on page two it 36 says, "whoever" and that is who the "is" refers to. 37 38 Motion by Jacobson, Seconded by Orttel, to open the public hearing. Motion carried unanimously. 39 40 No one wished to address the City Council. 41 42 Motion by Knight, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. 43 44 Motion by Knight, Seconded by Orttel, to adopt the attached code amendment, as well as the Regular Andover City Council Meeting Minutes - May 20, 2008 Page 4 1 summary ordinance. Motion carried unanimously. 2 3 4 PUBLIC HEARING/REMOVE DAY CARE USE FROM INDUSTRIAL ZONE 5 6 Community Development Director Neumeister explained after the rezoning of seven properties in 7 the Hughs/W estview Industrial Park from "Industrial" to "General Business" on April 15th, the 8 Council asked staff to bring forward a code amendment that would again make daycares a prohibited 9 use in the "I" district. 10 11 Mr. Neumeister discussed the information with the Council. 12 13 Motion by Trude, Seconded by Knight, to open the public hearing. Motion carried unanimously. 14 15 No one wished to address the. City Council. 16 17 Motion by Knight, Seconded by Trude, to close the public hearing. Motion carried unanimously. 18 19 Motion by Jacobson, Seconded by Knight, to approve the proposed City Code Amendment. 20 Motion carried unanimously. 21 22 23 CONSIDER AMENDED SKETCH PLAN FOR PLANNED UNIT 24 DEVELOPMENT/SOUTHEAST OF THE INTERSECTION OF CSAH 9 & SOUTH COON 25 CREEK DRIVE 26 27 Community Development Director Neumeister explained the applicant has submitted a revised 28 sketch plan based upon feedback from the May 6th Council meeting. 29 30 Mr. Neumeister reviewed the changes with the Council. 31 32 Councilmember Trude asked if the Engineering Department had a chance to look at the topography 33 of the land to see if the land will drain properly. Mr. Neumeister stated the engineers have not gotten 34 that much detail and he thought that was a concern that stafIhas. He stated they felt that when this 35 comes back as a development plan, whether a PUD or not, they want to be concerned with how many 36 are slab on grade because the City would want to see as many multilevel full basement plans as 37 possible. The rambler style without a basement is very difficult to fmd storage areas in this type of 38 unit. They want to limit the number of homes that will be slab on grade if at all possible and they 39 will want them to be encouraged to try and do some grade changes on the property to save as many 40 of the trees as possible. This would encourage walk outs and look outs, split level type construction. 41 42 Councilmember Trude thought this would mean most of the trees on site would have to be removed 43 to bring things up to meet the City's two-foot above the one hundred year flood plain, lowest level. 44 Mr. Neumeister stated that is hard to tell at this point. Regular Andover City Council Meeting Minutes - May 20, 2008 Page 5 1 2 Councilmember Trude knew the neighbors were concerned and so is she with the overall site. 3 She was not seeing any strong landscaping plans coming back. She asked "When they do a PUD, 4 do they still implement the two trees for every front yard rule' and the yard sodded requirement?" 5 Mr. Neumeister indicated they will still require that. 6 7 Councilmember Knight thought the plans were too tight and he did not know how many existing 8 trees will be able to stay. 9 10 Councilmember Jacobson stated on block three, lot eleven on Round Lake Boulevard, there is a 11 thirty-foot front yard entrance on the southwest corner. With that lot and conftguration, if a house 12 were built there, would put a house in the backyard of the two houses next to it. This is not a 13 good situation. Councilmember Orttel stated the house is already there. The developer indicated 14 their fIrst thought was to save the house and redo it but they wanted to eliminate.the drive off of 15 Round Lake Boulevard. With all the changes to the house, it makes more sense to take the house 16 down and put a new unit there. He stated the house can be turned. 17 18 Councilmember Jacobson stated another concern is Outlot B, the emergency access. He thought 19 there should be a second access. If it is put in a gate could be put in back further so the residents 20 that have lots on either side could still get in, but people could not go through. He stated they are 21 only down two lots, thirty-four lots and ifthis was a regular R-4 Development, they would 22 probably be looking at twenty-six lots, so they are over quite a few lots extra. He stated he did 23 not like all the extra lots. Another concern is that he cannot ftnd anything that the City will get 24 for allowing the PUD. The developer stated one of the things they are trying to create is a 25 different type of concept from the R-4. Councilmember Jacobson stated the City is supposed to 26 get something in return for allowing a PUD, but he did not see anything yet. 27 28 Councilmember Knight stated when Anoka County reviewed the street proposal, they suggested 29 some things. One was a divider and another was a traffic light. He wondered who would pay for 30 those improv~ments. Mr. Neumeister indicated it would be the developer. 31 32 Mr. Neumeister reviewed some of the changes the County wanted with the development. 33 34 Councilmember Knight stated there was a number of trees on the second outlot and he wondered 35 if they would all have to be removed. The developer stated the lot next to the outlot has a 36 number of trees that will have to be removed. Councilmember Knight wondered if the residents 37 in the existing area like that. It was indicated they did not want the trees removed. The 38 developer stated the residents were more concerned with kids going in there. 39 40 Staff reviewed with the developer and the Council the proposed a trail in the development. 41 Councilmember Trude thought the emergency access and trail were a good idea. 42 43 Councilmember Knight asked if all of the storm water will go into the back of the development. 44 Mr. Neumeister indicated it would and that it was a closed system without an exit. He stated Regular Andover City Council Meeting Minutes - May 20, 2008 Page 6 1 there has to be a ponding area in the back to accommodate it. Staff thought it was adequate to 2 store all of the water at this point. 3 4 Councilmember Trude wondered if there is already water there or is this going to be one of those 5 ponds with twenty-foot banks with concerns for the children that live in the bordering homes of 6 the neighborhood. She stated as they move forward with this, she would like to see some kind of 7 berming to shield the existing home on the south from having a great drop off along their lot line 8 into a pond. 9 10 Councilmember Orttel wondered if they had any controls on the type of housing that is built. 11 The developer stated they will be looking at easy concept living homes to accommodate 12 handicapped people. He showed on a map the different types of housing that is proposed along 13 with where in the development they will be located. 14 15 Councilmember Trude stated there are eight items on the list they received from the developer 16 and of that list; there are only one or two that they would get with a PUD. The improved 17 landscaping plan could be an improvement and the trail connection an enhancement. She 18 thought the trail would be used more by the people in the development than anyone else. The 19 developer stated they have taken the Council's idea of putting in a gazebo which would be by the 20 pond along the pathway. 21 22 Mayor Gamache asked what their plans were along Round Lake Boulevard and in the back yards. 23 The developer stated mature trees and possible fencing. There is some natural retaining wall 24 that the County has already put in and there is some fencing so the kids cannot go into the streets. 25 They would propose a full landscaping plan for the Council to review. 26 27 Councilmember Knight asked if a tornado package would be included on the slab homes. The 28 developer indicated they have not looked at that since the last review. 29 30 Councilmember Trude thought the developer should drive around in the City and look at some 31 other townhome developments that have landscaping to get an idea of an improved landscaping 32 plan. She stated an improved landscaping plan would take away her concerns about the homes 33 not being very sellable. She thought they needed to do some upgrades. She thought the idea 34 about the patio wall on the property line is probably going to look more like an obstruction and 35 thought it would look better to have a natural barrier. A lot more upgrade for the center island 36 area will be needed to keep the small lots. 37 38 Mayor Gamache was concerned because he heard almost all of the trees will be taken down in 39 the center area. The developer indicated most of the trees are already blown down. 40 41 Mayor Gamache asked with regard to the homes that will back onto Round Lake Boulevard, how 42 they will buffer some of the noise in order to sell the homes. The developer indicated they will 43 probably do some fencing and use some existing trees in the development moving them to buffer 44 the lots from the road. Regular Andover City Council Meeting Minutes - May 20, 2008 Page 7 1 2 Councilmember Orttel asked how many homes they are going to build before they are sold. The 3 developer indicated they will probably build two models to start. 4 5 Councilmember Trude stated they are all anxious to have something that will be marketable. The 6 developer agreed. Councilmember did not think homes with front porches sold well in the City 7 along with small lots. Those that did well have extensive landscaping along with upgrades. The 8 developer stated their goal is to have a correct design for easy living. Councilmember Trude 9 thought the design looked nice. 10 11 Mayor Gamache indicated he liked the fact that they lined up the homes on the north and south 12 sides toward the current homes. He thought it was a beneftt for safety reasons to take the 13 driveways off of Round Lake Boulevard. 14 15 Councilmember Trude wondered how the rest of the Council felt about the inner circle. Mayor 16 Gamache stated he would like to see more of the architectural ideas in there and thought that was 17 where they could add onto those eight items and expand on them. He thought there was a lot of 18 buffer on the backside of the homes, but he was concerned about the residents along Round Lake 19 Boulevard. 20 21 Councilmember Knight stated his concern was there will not be any existing trees in the 22 development. 23 24 Councilmember Jacobson wondered if this will still be a PUD. He stated the developer will need 25 to take all of the comments from the Planning Commission and the Council to try and come up 26 with what they think will work. Then come with a Preliminary Plan. 27 28 Mr. Dickinson stated from the developer's perspective, they are looking to see if there are certain 29 issues on the plans where there is some consensus on what they take forward. He asked if the 30 trail or emergency access is a must for the Council. Councilmember Trude thought it was a split 31 vote. Mayor Gamache stated it was not important to him. Councilmember Trude stated she 32 liked it. Councilmember Orttel stated it is a matter of consistency. He has to agree that it needs 33 to be there for the overall safety of the City. 34 35 Mr. Dickinson thought another issue for the Council was density. Councilmember Orttel thought 36 the development was at two units per acre, which includes the marsh area. If they pull that out 37 they would be at less than their City average. Mr. Neumeister stated it would be 2.65 units per 38 acre if they used 34 lots. If they got rid of the lot on the corner, it would drop it to 2.57 units per 39 acres. 40 41 Councilmember Knight stated he was concerned about the water with all of the blacktop and 42 roofs in the development since there will be a lot of run off. Mr. Neumeister thought the City 43 Engineer would want two back-to-back hundred year storms stored in that pond because they are 44 closed systems. The City Engineer Department will look at that very closely. Regular Andover City Council Meeting Minutes - May 20, 2008 Page 8 1 2 Councilmember Trude wondered if they could do a feature pond somewhere in the development. 3 4 Mr. Dickinson indicated the developer will have to deal with taking care of the County issue on 5 Round Lake Boulevard. They need to enhance landscaping and the architectural views of the 6 structures. 7 8 Councilmember Trude thought if the trail goes to the picnic table by the pond, this may not be 9 the best location since then it is inviting the entire community to use it. Mr. Dickinson thought 10 they might be able to have an internal trail in the development that leads to a site. 11 12 Councilmember Trude thought it might be a good idea to go over some of the engineering items 13 and bring it forward to the Council at a workshop before going to the next level. 14 15 16 SCHEDULE JUNE WORKSHOP 17 18 19 Motion by Jacobson, Seconded by Orttel, schedule a Special Council Workshop on Tuesday, June 20 24, 2008 at 6:00 p.m. Motion carried unanimously. 21 22 23 ADMINISTRATOR REPORT 24 25 City Administrator Dickinson updated the Council on the administration and City department 26 activities, CIP Projects, meeting reminders, legislative topics and miscellaneous projects. 27 28 Community Development Director Neumeister updated the Council on development activity in 29 the City. 30 31 32 MAYOR/COUNCIL INPUT 33 34 (Community Education Advisory Council Meeting) - Councilmember Trude stated she attended 35 the last Community Education Advisory Council meeting and she learned the school board has 36 adopted Lacrosse as an official sport next year which will take a lot of pressure off the fteld 37 situation. She also learned the School Board has several high level positions coming open due to 38 retirements. All the cities are feeling pressure for fields for all the children and as far as she 39 knew within their School District, the students are not paying fees to other cities for playing on 40 their ftelds. 41 42 (YMCA Director Change) - Councilmember Trude stated she noticed in the paper that the 43 YMCA appointed a new director and she wondered if they were informed prior to reading about 44 it. Mr. Dickinson indicated he has met the new director and the new director has met all the staff Regular Andover City Council Meeting Minutes - May 20, 2008 Page 9 1 at the Community Center. 2 3 (FEMA Mapping) - Mayor Gamache indicated he received a letter from FEMA regarding a flood 4 map scoping meeting they will be doing on May 29th at the Spring Lake Park/Blaine/Mounds 5 View Fire Department. Mr. Dickinson indicated they will have three staff members attend the 6 meeting. 7 8 9 Motion by Orttel, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting 10 adjourned at 8:45 p.m. 11 12 Respectfully submitted, 13 14 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - May 20, 2008 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -.MAY 20,2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ......................................................................................................... 1 RESIDENT FORUM ............. ...... .... ............................ ................. ... ..... ............. ....... ...... ...... .... ...... 1 AGENDA APPROV AL.................................................................................................................. 1 APPROV AL OF MINUTES... ...... ....... ............................................ ......................... .......... ........ .... 1 'CONSENT ITEMS ......................................................................................................................... 2 Approval of Claims..................................................................................................................... 2 Approve Quotes/Septic System Abatement/2279 - 154th Lane NW .......................................... 2 Authorize Advertisement for Bids/Fire Tanker Replacement .........~.......................................... 2 Approve Garbage Hauler License Renewals .............................................................................. 2 Accept Retirement of City Clerk Victoria V olk ......................................................................... 2 Approve Settlement Agreement - Putnam Litigation................................................................. 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT..................... 2 2007 AUDIT PRESENT A TION/HLB T AUTGES REDPATH ..................................................... 2 PUBLIC HEARING/AMENDMENT TO NUISANCE CODE (TITLE 4, CHAPTER 1) o RD. 371 ..................................................................................................................................... ... 3 PUBLIC HEARING/REMOVE DAY CARE USE FROM INDUSTRIAL ZONE (ORD. 372)...4 CONSIDER AMENDED SKETCH PLAN FOR PLANNED UNIT DEVELOPMENT/SOUTHEAST OF THE INTERSECTION OF CSAH 9 & SOUTH COON CREEK DRIVE . ............. .......... ......... ......................................... ... ................ ....... .................... ...... 4 SCHEDULE JUNE WORKSHOP ................................................................................................. 8 ADMINISTRATOR REPORT................. ..... .......................................................... ................ ....... 8 MA YOR/COUNCIL INPUT ........................................................ ... .................. ............................. 8 Community Education Advisory Council Meeting...................................................................... 8 YMCA Director Change .... ........ ................ ....... ....................................... ............... ................. ... 8 FEMA Mapping...................................................................................,...................................... 9 ADJOURNMENT.. ............... ........................ ................................ ................ .................................. 9 (lJ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: June 3, 2008 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $65,523.20 on disbursement edit lists #1 - 2 from OS/21/08 to OS/22/08 have been issued and released. Claims totaling $115,537.23 on disbursement edit list #3 dated 06/03/08 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $181,060.43. Please note that Council Meeting minutes will be used as documented approval. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administra FROM: orks/City Engineer SUBJECT: Accept Feasibility Report/Waive Public Hearing/Order Plans & Specs/07-37 AlMetropolitan Mosquito ControllExtension of SS- Engineering DATE: June 3, 2008 INTRODUCTION The City Council is requested to accept the feasibility report, waive the public hearing and order the plans and specifications for the extension of sanitary sewer for 1260 Bunker Lake Boulevard NW (Metropolitan Mosquito Control District), Project 07-37A. DISCUSSION The Metropolitan Mosquito Control District (MMCD) has petitioned for sanitary sewer to be constructed to their building located on Bunker Lake Boulevard NW. The project cost to be assessed to MMCD is $110,170.34. This improvement has the potential to also serve the Anoka County Parks Building located at 1350 Bunker Lake Boulevard NW. Anoka County has voiced interest in eventually connecting to the sanitary service, but has not shown interest to move forward with the connection at this time. Since the MMCD would like to move forward with the connection at this time, staff recommends to assess the MMCD as identified in the feasibility report and carry the cost for the lateral improvements to the Anoka County Parks Building until a future connection is petitioned for. BUDGET IMPACT The improvement cost ($110,170.34) for the MMCD would be assessed over an 8 year period. The lateral cost for Anoka County Parks ($46,313.46) would be funded through the Sanitary Sewer Trunk Fund and assessed as a fee when the Parks Building petitions for such improvements. This cost would be indexed using the Engineers News Record. ACTION REOUlRED The City Council is requested to approve the resolution accepting the feasibility report, waiving the public hearing and order the plans and specifications for the extension of sanitary sewer for Project 07-37A, Metropolitan Mosquito Control District. Respectfully submitted, Q~CJ~~ David D. Berkowitz 0 Attachments: Resolutio~etter Waiving Publici'aring & Feasibility Report/" cc: R. Richard Gauger, Gauger Engineering, Inc., 35 W. Water Street, St. Paul, MN 55107 William J. Caesar, MMCD, 1260 Bunker Lake Blvd. NW, Andover, MN 55304 Jon V onDelinde, Anoka County Parks CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF EXTENSION OF SANITARY SEWER ,PROJECT NO. 07-37A , METROPOLITAN MOSQUITO CONTROL. WHEREAS, the City Council did on the 19th day of February , 2008, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the City Engineer and presented to the Council on the 3rd day of June ,2008; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $ 156.483.80 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 07-37A, for the improvements and waives the public hearing. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 156.483.80 MOTION seconded by Council member and adopted by the City Council at a regular meeting this 3rd day of June , 2008 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk Q[11mor;.r! Website: www.mmcd.org Metro Counties Government Center Phone: 651-645-9149 2099 University Avenue West FAX: 651-645-3246 Saint Paul, MN 55104-3431 TTY use Minnesota Relay Service 5/29/08 Andover City Engineer 1685 Crosstown Blvd. NW Andover, MN 55304 RE: Municipal Improvements MMCD North Region Headquarters 1260 Bunker Lake Blvd. Andover, Minnesota Dear Sirs: We have reviewed the Feasibility Report for Improvements of the Sanitary Sewer to the MMCD Building in Andover and agree with the findings. , Therefore, we are willing to waive the Public Hearing. We would like to be assessed over an eight year period. . Sincerely, W.J. Caesar, Director of Business Administration MMCD AFFIRMATIVE ACTION EMPLOYER o Printed on recycled paper containing at least 15% post-consumer paper fibers @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator .. FROM: orks/City Engineer SUBJECT: Approve Specs/Order Quotes/08-13 (Test Well #10) & 08-14 (Test Well #11) - Engineering DATE: June 3, 2008 INTRODUCTION The City Council is requested to approve specifications and order quotes for Projects 08-13 (Test Well #10) & 08-14 (Test Well #11). DISCUSSION The two proposed test wells will be at 13937 Cottonwood Street (City owned lot) and Shadowbrook East Park. Refer to the attached Test Well #10 and Test Well #11 Location Map. The wells will detennine if these two sites are feasible to drill future permanent municipal wells. The test well at Shadowbrook East Park could possibly be utilized for irrigation. Test Well #10 has been designed to be either a screened glacial drift well or a screened Ironton-Galesville well. If the upper deposits are determined to be course gravel with suitable thickness, then most likely the drilling would stop and a screened glacial drift test well would be constructed. The only part that is really unknown is the thickness of these gravel deposits. Test Well #10 will be more expensive than originally identified in the Capital Improvement Plan due to these factors, but the results could easily offset the cost if a high capacity drift formation is discovered similar to Well #9, which currently produces a much higher yield than other municipal wells within the City. Both the wells are to have extensive water quality testing due to the potential for potable drinking water. BUDGET IMPACT The cost to drill Test Well #10 and Test Well #11 is identified in the Capital Improvement Plan at $88,000 for the two. The estimated costs have exceeded the original estimate due to the factors identified above. The estimated cost to drill and test Test Well #10 is $72,000. Test Well #11 cost is estimated at $56,000. Both wells would be funded through the City's Water Trunk Fund. Due to the cost of each well exceeding $50,000, the project will be sent out for quotes after August 1 st. ACTION REOUIRED The City Council is requested to approve the resolution approving the specifications and ordering quotes for Projects 08-13 (Test Well #10) & 08-14 (Test Well #11). Respectfully submitted, Q~() I David D. Berkowitz Attachments: Resolution & Location Map/' cc: Greg Johnson, SEH CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND SOLICITING FOR QUOTES FOR THE IMPROVEMENT OF PROJECT NOS. 08-13 (TEST WELL #10) & 08-14 (TEST WELL #11). WHEREAS, pursuant to Resolution No. 013-08, adopted by the City Council on the 19th day of Februarv , 2008, SEH has prepared the final plans and specifications for Project Nos. 08-13 (Test Well #10) & 08-14 (Test Well #11); and WHEREAS, such final plans and specifications were presented to the City Council for their review on the 3rd day of June ,2008. WHEREAS, the City Council of the City of Andover hereby approves the Final Plans and Specifications and to hereby directs the City Engineer to seek quotes for the improvements; and MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 3rd day of June , 2008 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk II t:: I .Q ....~ ~3 0_ 1:7 _ W c: clS Q. 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(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Temporary 3.2% Malt Liquor License/Andover Lions/Fun Fest DATE: June 3, 2008 INTRODUCTION The Andover Lions have applied for a 3.2% malt liquor license for the Fun Fest. DISCUSSION Each year the Lions Club sells 3.2% malt liquor during the Fun Fest, which will be held on July 11, and 12,2008. They will be selling on Friday, July 11th from 6:00 p.m. until 11 :00 p.m. and on Saturday, July 12th from 10:00 a.m. until midnight. ACTION REQUIRED The City Council is requested to approve a temporary 3.2% malt liquor license for the Andover Lions Club for July 11 and 12, 2008. Respectfully submitted, ~C0~ . ) Michelle Hartner Deputy City Clerk Attach: Application 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Temporary License COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE) 3.2 % MAL T LIQUOR LICENSE To the City of Andover, County of Anoka. ( , of the City of 4i1c1o UfJr ., hereby make application for the following license(s): (Off- ale) (On-Sale) established pursuant to an Ordinance passed by the Andover City Council. f,the past fIVe years my residence has been as follows: 11~ {,IP r, 1JI7 t1 , SS-..?O c/ , I was born at 4/s'~' (month, day, year) ity(Village, or Town) I am the.L'OI1S Htsr f?-ps,'cIe/l7ot lInc!bver ~/~ 11 S (Title, Officer) (Name of Organization) located at the following address II~V(J I- The date the organization was incorporated /9/d.. The name and address of the officers are as follows: ~ '1 t( ao tlet{ - t+e s , 0-00/\ R en) ,air t /f6111/ g((S/tC;r*- ~qSI 11-/1 ~ i/fll- lJ 0 f'() It. i 1u(J~ -f.. :S eC I (lOD" Rc,p,fh. Name of Business: Business Address: Store Manager: Store Phone Number: G:\STAFF\VICKl\Applications\Tobacco & Liquor\Archived\3.2% Malt Liquor.doc I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization. I will notify the City of Andover of any change in legal ownership or beneficial interest in such organization. I am_ am not k engaged in the retail sale of intoxicating liquor. I have_have no~ had an application for licenses rejected previously. I have_have not . been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. Gambling or gambling devices will not be permitted on the licensed premises. .1 have no intention or agreement to transfer this license to another person. I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. d S/N hr Date G:\STAFF\VICKI\Applications\Tobacco & Liquor\Archived\3.2% Malt Liquor.doc @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 .(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council "S;. CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval!Extension of Liquor License/Tanners Station DATE: June 3, 2008 INTRODUCTION Raymond Warmuth, Tanners Station, has submitted a request for an extension of his liquor license. DISCUSSION Tanners Station is planning to hold three outdoor music celebrations June 21, 22, 23, August 1,2,3, and September 26,27,28,2008 and would like Council to approve an extension of their liquor license to include the parking lot on the west side of the building. A Temporary Structure Permit Application for the tent has been submitted. The permit is under review by the Building and Fire Departments. The applicants will have to comply with any comments they may have. ACTION REQUIRED Council is requested to consider the request submitted by Tanners Station. Respectfully submitted, ~c:Jl()Af;UAJ Mic elle Hartner Deputy City Clerk Attach: Letter Tanners Temporary Structure Permit Application : ':~'ff;i''';'J:: .,:t:'~:'::';;'4"~'~'/ :.r. .? ,..,::.;' :;<.~. .., :,{ (!;. '\('~ ,..,jo'~'~""ilf ~.,.~ ;-"~-"i, . ,. ..'.' (. .' .;' '....~:.. ." '.' :. . .........: .,. ,,~: ,~::', ", .:~1~ STATIOK- 13655 Martin St . Andov.,., MN 55304 763.767.1$00 763-767-1601 Fax May 20, 2008 To: City of Andover Tanners Station is requesting our liquor license be extended to cover the area where the tent, bar and beer trailer will be located for the outdoor activities dated: . June 21, 22, 23 August 1,2, 3 --- pl\.(M'V '^'o V\(.. 'vi ) lA IJ.,i., dA.-l r ~ ~'ed September 26, 27, 28 ,;;;;- --l L.v;~ W~ C( Thank you, Raymond Warmuth Owner 2:0 39\;;id NOI.L\;;i.LS S~3NN\;;i.L 109U9LE9L L1:n 800U61/90 - ,-. - -. ---- --. -- . -- ------ . 1685 CROSSTOWN aOULEVARO N.W. · ANDOVER, MINNESOTA 55304 MAIN (7(3) 755-5100 FAX (763) 755-8923 · WWW,AfllDOVeRMN.GOV TEMPORARY STRUCTURE PERMIT APPLICATION NOTE: All information requested on this appli~ation is reqnired.. Failure to include any required information will result in denial of the permit application. Please submit the application 9t lcast 2 weeks before the structure is s~heduled to go up to give staff time to review the a.pplication a.nd issue the permit before the sign goes up. -~ l-1. I1..,t(.. i,.<.S . "', . Business N~:me -5-J'-4. + j- (>." Temporsry Structure Location Address t31o:rS"'" i/V\. c........ .f- , "" S4- A ",-c.\ Ii v-<.--V ~'V\ tJ ~~oy , Property Owner Name JZ.tL ~I lv"""t: v w~. vf'{;\ . t '4 Property Owner Signature /// ~ i. Ic~'-~~ t..-./" I DD' It &1-0' .' Description of Temporary Structure Use \ VO' X'" tlO/ '1~J.-\';+ / l;........h d siv.:...l( / D '"5UAl~ ;) l t ~;), :l3 3) 5e.f-r. :)".:2 '2 ;; 8 ;))Au~us" I, 'Jt ~ Dim for Structure Use: ~ Structure coming down: -:... . Structure going up: _ __ ~ __. , " _." . . 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" "__I:. __1_ _ _ _I: __ _ 1__ _::1_ _ __ t. __:3_ _~ _ t _ _ _r __ _.1 __ _.:1:_ __ I_ _. =to: -_ _r -_ _:3__ - - __.:1_ __.1:" -- _.1 -- _.:I: - xt-_:c - __.J /'.: . : : ,. " " . '. I II - I:t-" - I -- · Jl I' ". ,I I , " , , , _'-1 ~~~, I ~ "- -~ -- 1.;1 ~: .' I if I 'l/~/~ /~,/,/-:,.' \- - / /' ///// ///./:;~/ / ,AI.. ,,' I - I ------------------------.--------------------~------------------.~- - -- a -~~~~ -~------------------------------------ -- - - ------------------ --~1---------------.--- -,' - - --~------------------------------------------ --- .-.-----.--.--.---- ---- SQ ~ ~ ~ · 0 CJ · 0 J ) ::::::::::g:6J:~:::::::::~:?:t:tJ::::::::8::~:2:~:~:Q:~:: ::::::::: - - - - - - - - l C I T Y o F cY NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 - WWW,CI.ANDOVER,MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator '. FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2008 Tobacco License DATE: June 3, 2008 INTRODUCTION Tobacco license for Croix Oil. DISCUSSION Croix Oil is once again the owner of the convenience store located at 13650 Hanson Boulevard NW. They have applied for a tobacco license and paid the appropriate fees. ACTION REQUIRED The City Council is requested to approve a tobacco license for the period of June 4, 2008 through December 31, 2008. Respectfully submitted, ~cJ/~1rw Michelle Hartner Deputy City Clerk Attach: Application Sl\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US License To Sell Tobacco at Retail Application Form Pursuant to City Ordinance No. 227, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name Mfr1...jL CT. OCnt-~ Phone bS/-l.f3ct-6t}5S Applicant's Address PD. &H. IS Sn u.vJA~ tylN SSO~o- ~('"I- OIL. ~omfA#JLf . Business Name 01"1- -CoIVVbvibJl.~ _ ~'IU'hone <763.-1JSLf -1333. Business Address \3b60 ~t0 ~(....vo. t\JvJ Type of Business Conducted at Location ~OfJ v,G1Jl-c. ~I\.E.. ()J m1 Gi\fS.cJuAJ6 I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect mv premises'and agree to forfeiture of my license if found to have violated the provisions of Ordinance 227 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. **My premises being 13650 Hanson Blvd NW Andover, MN ~a---- Signature of Applicant Slz.% 13 Dafe ~NDbVE~ (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop FROM: Andy Cross, Associate Planner ,;fR:, SUBJECT: Approve Quote for House Removal /14905 Crosstown Blvd NW - Planning DATE: June 3, 2008 INTRODUCTION Prodger House Movers has submitted the attached quote to purchase and move the vacant house at 14905 Crosstown Boulevard. DISCUSSION Staff solicited quotes from a number of house moving companies in the area. Chris Prodger of Prodger House Movers, Inc. submitted the attached quote for the project. He is proposing to purchase the house for $5,000, then subtract costs for other items associated with the project. After the subtractions, he is offering the City $470 to move the house, remove and dispose of the foundation, backfill the foundation, demolish the existing garage, and remove the deck. Staff is recommending Council accept the quote. ACTION REQUESTED The City Council is asked to approve the attached quote for moving the house and remediating the site. Respectfully submitted, E1fi~ Andy Cr s ~ Associate Planner Attachments Location Map Quote from Prodger House Movers, Inc. CD "'a. Q)ro ~~ 'O+-' 0:: C.c 0 <C.2> (jj rn .....(f) .2! rnrn Ou (') 00 _w C!)rn ~'> CD 0 o::rn CD 00 0 <3<3 II 0 N w<l:: J:: ~ N~ >~ .~ ~ fa' Oz o=> T""" iO ~ Zo ~QjjH ~u '" CO CO CO ~;:2 ~ ....J bl 0 0 E UJ "" U a.a.,f! ~O .~ 0: 0: ::lz g ~ '" '" '" ~<l:: i3 :2:20 ( . I j m~ .., ,.. In Q ..II .<D 0 0 N @ ~ '" I .~ ,., .._.- C- o () 85/12/2888 15:28 76375581323 CITY IF ANDOVER PAGE EJ2/ EJ3 QUOTE.FORM Due Wednesday~ May 21, 2008 at N on May 12, 2008 Honorable Mayor end Mmnbel'8 orthe City Council City of AndCMt 168S CTo5utown Boulevard NW lIdover. MhntdOta 55104 SUBJECT: 1490S CroslltDWII 9ou1cmd NW City of Andover:. MiNtcllota C..enttClfAon, We are ~cepling quote. far the purchase and removal oftbe ~ house Ilt 14905 Crosstown Boulevard NW. and also for the remcdil,tion of the site following removal. The City will cap the p,rivaW: weJJ and remove the septic syllbml. but COS~ for backfi11Jng the bMemf;nt and foundation should ~f;placmt a portion DfyourquOte fOfthis proja:t. HOUSE REMOVAL & SITE REMEDIAnON AT 14905 CROSSTOWN BLVD ITEII No. DESCRIPTION 1 Purchase .nd Relocate Exi House + 5, OiJQ.... 2 - d/fb~ ~ .. 3 ...... 3,,, - 4 .- J ah 0 f#I- 4 Remove EJdltfn DecIc from p - '1~t) U1-. lPdm JlM:rfDtIoa The propcny.. 14905 CtosstDWll Boulevmt it to bcv8Clll8d and nDe:YCm to the adjacent City Pm. The _isting hoUN, gerap, ",d deck must be 1"$U'tO\'ed. The foundItiOD needs to be ncavated and backfilled.. An materi.ls must be remftVed from tbe prOperty aDd dlspoted Df pmperJy. No additionl restorBtion work is required (tTas, landlCtpf.ft& me). The City will cap'the private well and remuvo 1tJe septic system lit Out own expense. Bidder must lequln: all state., county~ and city permits f"Of mDVinJ tb~ litrtictunl. A H..mDWI MllWials SUI"\'CY has been completed on the property and wilt be ma6e f,VIliIBbl15. El5/12/209S 15:20 7637558923 CITY (J'" ANDOV!:.1o< r_ U,uI,,,,..., The project sbatl be IOOlnplctad by Juna 30) 2~, The contradM shan be 1icen~ by the City. and it is understood th. it is the aonbctort. rcspOl'lstbiHty to t\ltty examine the site prior to submitting a q\JtJt8. T1tc undcrstgued qu.... also ageet to en. into a ~ct with the CJty within ten (10) days ... the City's acceptance oftbis Proposa1 ct any section or seetiOlll thereo~ .ad ftmher agrees 10 complete the ontire work eovercd .in the eontnICt lIWIiI'd within 1M time period designated by tile City. In submitting tl1i. quote, it ill undcntood th.. dtc City ...,ves aU righttJ to n:jcct lU:Iy mdatJ quob!s. Md it is understood that thlll qu(Jtc may not be wtthclrawn 1rithin . period 0' sixty (60) day! after the schedu1cd time for the ~ of quotu. PN:J~ /I(r(,1-~e-Jl,u_s :Z"C- (lndividual~ Partnmb.lp; Cotpcndon) . . By: CJ..,..'S Pr-;:f!r-r AddftlA.'c 87'1 f fJoiR'";-t.l-C- :s;t, LIE ~j ...-'I" J.ro?er .... Phone: 7'-3 - ?'~~- 887'4 (Quotc!i due by NoolJ. Wed__." May :U. 2- - Salmrit to .cUd, CnMII.t Andanr C.,IId, 1_ C....... ....., Aadoftr, MN 55304) 5'\NDOVlfR4J 0) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 - WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administra Will Neumeister, Community Develo nt Directo~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Resolution Acknowledging Approval of Conservation Assistance Grant Application - Planning DATE: June 3, 2008 INTRODUCTION Council authorized staff to pursue a grant through the DNR Conservation Assistance Grant Program. The DNR has approved the city's application in the amount of$10,000. As a part of this process, the DNR requests an expression of support from the city for the project. DISCUSSION The grant will be used to conduct field work to update and correct the natural resource inventory. The natural resource inventory will continue to be used to identify areas ofthe city where a variety of preservation methods can be considered. Staff will obtain permission to enter any private property before doing so. It is anticipated that the money will be available July 1,2008 and the project will begin shortly thereafter. Staff time will be used to match a portion of the grant. ACTION REQUESTED Please approve the attached resolution in support of the project. The language within the resolution is written to address a requirement of the grant process. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION IN SUPPORT OF A PROJECT TO CONDUCT FIELD WORK AND UPDATE THE CITY'S NATURAL RESOURCE INVENTORY WITH FUNDING FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES CONSERVATION ASSISTANCE GRANT PROGRAM WHEREAS, the City Council has authorized an application for the Conservation Assistance Grant Program administered by the Minnesota Department of Natural Resources, and; WHEREAS, the City's natural resource inventory will be used to implement the city's conservation efforts, and; WHEREAS, the purpose of the grant application is to fund field work and update the City's natural resource inventory, and; WHEREAS, the Minnesota Department of Natural Resources has approved the grant application, and; WHEREAS, the Minnesota Department of Natural Resources requests that the City Council declare support for the project, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover declares its support for a project to conduct field work and update the city's natural resource inventory. Adopted by the City Council of the City of Andover on this _ day of ,2008. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk @ 1685 CROSSTOWN BOULEVARD N,W, - ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 - WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato . Will Neumeister, Community Development DirectorwL FROM: Andy Cross, Associate Planner A j)( SUBJECT: Consider Conditional User Permit / T-Mobile Telecommunications Tower /13875 Crosstown Boulevard - Planning DATE: June 3, 2008 INTRODUCTION T -Mobile has applied for a Conditional Use Permit to locate a cellular phone antenna in Andover. DISCUSSION In November, 2007 T -Mobile submitted a plan to locate an antenna on the existing emergency siren pole on Crosstown Drive near Fire Station # 1. That site did not provide enough space for the ground-mounted equipment, so a new location was found about 350 feet to the south. T- Mobile is proposing to remove the emergency siren and pole and replace them at the new location with added height to accommodate the antenna The pole will be 75 feet tall and the emergency siren will be placed at 50 feet, the same height as the previous location. The antenna and equipment are located 60 feet away from the paved trail and 75 feet off Crosstown Drive. The proposed site is on City-owned property, so a lease agreement will be required. ADDlicable Ordinances Title 9-12, "Antennas and Towers", contains the City Code's review requirements for. telecommunications antennas. Chapter 9-12-5 regulates tower locations on public property. The emergency siren has existed on public property for years, but its relocation with the added telecommunications antenna will require Council approval. Towers supporting antennas are permitted on public land and publicly-purchased parks "when the City Council determines that the tower will not adversely affect the use of the park or neighboring properties." T -Mobile proposes to add an antenna to an existing tower instead of constructing a new tower in the City, so the plan complies with the Code's collocation requirements. Additionally, because the new emergency siren pole is less than 100 feet tall, it will not be required to accommodate additional telecommunications users in the future. The proposed tower location is setback 75 feet from the curb of Crosstown Drive, but only 48 feet from the right of way line. Chapter 9-12-8 requires cell phone towers to be setback the height of the tower plus 10 additional feet from property lines. This would require an 85-foot setback from the right of way line of Crosstown Drive. As stated in City Code 9-12-8, however, the setback may be varied at the discretion of the City Council based on factors such as: 1) Aesthetic concerns 2) Safety concerns 3) City staff review The current location with a reduced setback is recommended by staff for the following reasons: 1) It maximizes the existing vegetative cover for screening. 2) It minimizes disturbance into the nearby natural area and existing trees. 3) It provides adequate distance from Crosstown Drive to avoid safety concerns. New Emergency Siren Location City Staff has confirmed the new location of the siren will not compromise its effectiveness. Radio Intetference Engineers from T-Mobile have submitted documentation verifying the frequencies used at their site will not interfere with emergency radios used at nearby Fire Station #1. Screening As the Council may be aware, changes to the Tower and Antenna Code adopted this year require cell towers to store ground mounted equipment in a closed, secure building. The application for this proposal was submitted in November, 2007, before the changes were approved. For this reason the City cannot require T-Mobile to construct a closed shelter for their ground mounted equipment. However, staffhas worked with the applicants to utilize the existing cover and provide substantial screening around the equipment site to soften its visual impact. T -Mobile is proposing ten 8-foot tall Black Hills Spruce trees along with fencing to screen the ground mounted equipment (see attached plan). Conditional Use Telecommunication antennas are a Conditional Use in Andover. Chapter 12-5-6 B of the City Code provides the following criteria for the issuance of a Conditional Use Permit: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion -2.> or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the comprehensive plan, the City Council may grant such permits. Planning Commission Recommendation The Planning Commission voted unanimously to recommend approval of this Conditional Use Permit request. ACTION REQUESTED The City Council is asked to approve this Conditional Use Permit request. Respectfully submitted, ~~ Andy C ss . Associate Planner Cc: Paul Harrington, 1683 Chatham Avenue, St. Paul, MN 55112 Attachments Resolution Location Map Site Plans Planning Commission Minutes - 5.27.08 -J- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR A CELLULAR TELEPHONE ANTENNA LOCATED AT 13875 CROSSTOWN BOULEVARD (PIN: 33-32-24-14-0038), LEGALLY DESCRIBED AS: The west 500 feet of the east 1000 feet of the south 500 feet of the north 1470 feet of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota WHEREAS, T-Mobile has applied to install a telecommunication antenna on a new emergency siren pole located on the subject property, and; WHEREAS, T-Mobile shall remove the existing emergency siren and pole located at 13875 Crosstown Boulevard, and; WHEREAS, the Planning Commission has reviewed the request and has determined that said request meets the criteria of City Code 12-14-6 Conditional Uses, and; WHEREAS, the Planning Commission fmds the request would not have a detrimental effect on the health, safety, and general welfare of the City of Andover, and; WHEREAS. The Planning Commission recommends to the City Council approval of the Conditional Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning Commission and approves the Conditional Use Permit for a telecommunication antenna, subject to the following conditions: 1) This Conditional Use Permit shall be null and void if a lease is not signed between T- Mobile and the City of Andover. 2) The Conditional Use Permit shall require an approved site plan. 3) The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12-14-6. 4) This Conditional Use Permit may be subject to an annual review. Adopted by the City Council of the City of Andover on this 3rd day of June, 2008. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk CD c::: ~~ 0 ~ro _ 0 ~:;; ~ ~m "0 - ~ ~ om ~"" ..O~< <i.Q> "g"~~ '6'8 ~~~ Oz .- ~ ~. 00 ,i;'.~ c ~ > ~8 uu ~.... 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I--- 1- $' ,,," ~ \ . nu m!:Cf);,I/ /~ ~ f--- / - .r_ - . ~ I 6 I S + 4 I 3 / ~ / EXISTING TELCO / / EXISTING SIREN POLE PEDESTAL (TI'P) TO BE REMOVED / / _._-~-:;'> / / / / / EXlsnNG POWER POLE (TI'P) / ---- - .- / OOSTIN / CWATER -..-..8>'4.2.._ _ '_'" I I rf" I "\ SILT FENCE FOR x874.4 I EROSION CONTROL - I (REOUIRED DURING / I .....J-----./ CONSTRUCTION) / x874.:>' I ./ I ./ / x874.6 ./ I ./ ./ / x874.4- I ./ ./ ./ / I ./ I 0R0tNARY HIGH WATER fllVAllON CONTOUR PER I I THE CITY OF ANDOVER 878,00 FEET (NGVD 1929) Of FN OP INSToW. REFERENCE DRAWINGS I hereby certify that this pion s NOllCE: THIS DRAWING HAS NOT BEEN PUBLISHED AND wos prepared by me Dr under , -MobIle-. IS THE SOLE PROPERTY OF T-MOSILE - MINN[APDUS and that I om a duly licensed T MARKET AND tS LENT' TO THE BORROWER FOR THEIR under the lows of the State of CONFIDENTIAL USE ONLY, AND IN CONSlDERAnON OF - - THE lOAN OF THIS DRAWING. THE BORROWER PROMISES AND AGREES TO RETURN JT UPON REQUEST NrlD AGREES THAT IT WJU NOT BE REPRODUCED:. COPIED. LENT OR _. OTHERWISE DISPOSED OF DIREc:n.y OR INDIRECl1.Y. NOR - - USED FOR _ PURPOSE OTHER THAN WHICH IT IS FURNISHED. MINNEAPOLIS MARKET .... -. A I ......... CtlANGES .... - YES 0 NO 0 ~- . 3 2 / , / / I / , ~/" I / / / / / I / / / / I / / ,/.'" / I / / / ~ // / I &. / / / / I / / / / ~'" / I / / ~ / / CEXlsnNC WOODED) I / / / / AREA I / / / I / / / / / / I . I / I I / I / I I / I I / / I I / / / I / I / I / / / / / I / I / / / / / / CEXlsnNC C~ ) ANTENNAS / FACINC 50" / AREA / / / / / SILT FENCE FOR EROSION )/ CONTROL (REQUIRED V DURING. CONSTRUCTION) (PRCMDED BY CONTRACTOR) / T-MOBILE 9.)(19', S" TMICK /. "- REINFORCED CONCRETE SLAB / (PROVIDED BY CONJRACTOR) / \ / / I I ORDINARY HIGH WATER / 9J~// I ELEVATION CONTOUR PER I I THE CITY OF ANDOVER ~/ <07' I 878.00 FEET (NCVO 1929) /' T -MOBILE UMTS I / / EQUIPMENT CABINET / I / , X / T -MQBILE 8'-0. WlDE I/INYL I / CHAlNUNK ACCESS GATE w/BlACK / I/INYL SLATS '" NO BAR8 WlRE / /, (PRCMDED BY CONTRACTOR) / I I "'" / I I 8 7 6 5 , . . T -MOBILE 12" UGHTNING ROD . . D . T -MOBILE ANTENNA FACING 50" T -MOBILE ANTENNAS FACING 280" . . . 0 ~ . . 0 NOTES: ~ 1. EXISTING SIREN POLE SHALL BE REMOVED AFTER NEW C .... SIREN POLE 15 INSTALLED AND FUNCTIONAL :r 0 2. THE EXISTING SIREN SHALl. BE INSTALLED ON NEW . z ~ RELOCATED SIREN T -MOBILE MONOPOlE. 0 3. THE T -MOBILE COMPOUND SHALl. HAVE A MINIMUM " ~ ~ FINISHED GRADE ELEVATION 01' 880 FEET, . .... is 4. T-MOBlLE MONOPOLE SHALL BE A GALVANIZED COLOR. a; 5. T-MOB1LE 12'-D' WIDE ACCESS DRIVEWAY SHALL BE 0 ~ " CDNSTRUCTED OF A MINIMUM OF 2.5 INCHES OF . .!. ~ BITUMINOUS OVER A . INCHES OF ClASS 5 GRAVEL ... .... T -MOBILE 75' -D" 0 a; MONOPOLE 0 0- " . ~ .!. b 1:, . I I "' N z ... ... ~ '" in . 0 5 . ~ NOTE: T-MOBILE lANDSCAPING IS Ne 0: SHOWN IN THIS VIEW FOR ClAAITY. ... . 0 .. ~ :::- z <> '" T -MOBILE COAX COVER OVER :z: COAX CABLES (TO BE PAINTED ?;: TO MATCH NEW MONOPOLE) a: ~ T -MOBILE EOUIPMENT a ~ CABINETS /1:; ;;: T-MOBILE E911 GPS ANTENNA B ~ :::l 0: ULTRA ULTRA '" ;2 SITE SITE ~ &. ~ ::> .. ~." , ~ '\. / ~ '\. '\. / / . /' }----------( / T-MOBlLE 10.' GOLOFLO HIGH DENSf1Y ,,---------... T-MOBlLE 9'x19', 6. lHlCK REINFORCED POLYETHYLENE Pt.AST1C PIPE FOR CONCRETE SlAB ~ COAX CABLES (UNDERGROUND) ~ ~ .. S A NORTHWEST ELEVATION VIEW C2 SCAlE: 1/4-.1'-0" (0 22"xJ41 A REV DATE REVISION DESClUPnOH DSGH """"""'" OF FN OP IlSDlU IIEFEIIEHCt DRAWINGS CHI( 1 lQ/'1!1/rrt ISSUED FOR PROPOSAL .... Cll 2 12/11/rrt CHANGES PER CI1Y .... ~ -MobIle Cll 3 1/?lI~ RELOCATED lEASE NltA Ie MONOPOLE .... - - Cll 4 '/11/0Il CHANGES PER C1lY OK; MINNEAPOUS MAR~ ---f- PLANNING AND ZONING COMMISSION MEETING - MAY 27, 2008 The Regular Bi-MonthlyMeeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on May 27,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, Douglas Falk and Dennis Cleveland. Commissioners absent: Devon Walton. Also present: Associate Planner, Andy Cross Others APPRO V AL OF MINUT.ES. April 22, 2008 Commissioner Kirchoff stated on page 2, the gentleman who spoke from Anoka County was Mr. John Tonding, not Todd. Motion by Casey, seconded by Falk, to approve the minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. PUBLIC HEARING: CONDITIONAL USE PERMIT (07-14) TO ALLOW A TELECOMMUNICATIONS TOWER TO BE LOCATED AT 13875 CROSSTOWN BOULEVARD NW. Mr. Cross stated T-Mobile has applied for a Conditional Use Permit to locate a cellular phone antenna in Andover. Commissioner Casey stated on the CUP, it is good for a year and on this application he wondered if it is good for one year or for the length of the lease. Mr. Cross stated CUP are always able to be reviewed annually. Whether the City chooses to exercise that or not is determined on a case-by-case basis. There may be some uses that could be potentially noxious and have a potential for a real nuisance characteristics so in that case the City Regular Andover Planning and Zoning Commission Meeting Minutes - May 27, 2008 Page 2 may want to exercise that annual review process but in a case like this perhaps less so because once the project is done at this site it will not change much. Commissioner Holthus wondered how close this is to the wetland area. Mr. Cross indicated this location has the approval of the Engineering Department and there is a safe distance before it is in the wetland. He showed on the map where the tower will be located. Chairperson Daninger asked what the correct distance is because the staff reports shows 300 feet. Mr. Cross stated it is close to 350 feet. Chairperson Daninger stated they encourage collocation so that is why they are sharing the City siren tower. Mr. Cross indicated that was correct. Commissioner Kirchoff asked if this is purposely at 75 feet so it stays below having to collocate other carriers or other commercial ventures. Mr. Cross stated the applicant is in a better position to answer that but staff deemed that is the height the applicant required to get optimal coverage and building it higher would add an additional cost to no additional gain. Motion by Casey, seconded by Kirchoff, to open the public hearing. Motion carried on a 6-ayes,0-nays, I-absent (Walton) vote. Mr. Paul Harrington, Carlson and Harrington, 8000 West 78th Street, Edina, stated he was at the meeting to answer questions. Commissioner Kirchoff asked why they would want the pole at 75 feet and not 100 feet and if it went to 100 would T-Mobile be able to lease other properties on the site. Mr. Harrington stated if they have a higher tower they typically try to collocate. In this . particular location the way the cell phone towers work is they do not want them to have to reach too far. The idea is that as you travel along the road using the phone the signal gets handed off :from tower to tower so they do not want to be grabbing people from an area that may already be covered. The companies look at what their existing network is, what the local regulations are as far as zoning and then try to work with what will accomplish the company's objectives within the zoning requirements. With the siren going on there both staff and themselves viewed this as a dual use pole and it meets their objective at 75. . Chairperson Daninger asked if the goal was to minimize the existing vegetation so they do not disturb that. Mr. Harrington stated that is correct. They tried to capitalize as much as they could on the existing vegetation but staff asked them to supplement that somewhat. Mr. Harrington showed on the map the location of the area that will be fenced and landscaped. Regular Andover Planning and Zoning Commission Meeting Minutes - May 27, 2008 Page 3 Chairperson Daninger asked when Mr. Harrington thought construction would begin if this is approved. Mr. Harrington stated the build plan, assuming the Council acts on this in early June they would like to begin construction sometime in early July. . Chairperson Daninger asked with summer weather how long will it take to get the siren up and running on the new pole. Mr. Harrington stated they will keep the siren on the existing pole until the day they change over and then they will hook up the siren on the new pole, which will take around four hours. He stated they will try to do a cut over when the weather is good. Chairperson Daninger asked ifT-Mobile was responsible to remove the existing pole and utilities. Mr. Harrington stated they would be removing all of it. Chairperson Daninger asked if the siren will be able to rotate when activated because it looks like a side mount at fifty feet. He wondered if there would be any loss of audible when it hits the backside ofthe pole. Mr. Harrington stated they were not aware of that and they had a meeting with the City and asked them to look into that and T-Mobile got an answer that staff was ok with that. He stated it is on a fixed stand off arm. Chairperson Daninger stated according to the staff report the frequency that T -Mobile will be operating at will not affect the fire station. Mr. Harrington stated they have a purchased bandwidth, they are in the 1900 MHZ wavelength and emergencies are in the free bandwidth of 800 MHZ. Mr. Harrington stated he is in the process of putting together the lease agreement with the City Administrator and that specifically references the priority and interference and if there are any problems T-Mobile will need to make adjustments to their system. Commissioner Falk asked which side of the pole will the siren be mounted on. Mr. Harrington stated he did not know the answer to that question but they will work with the Public Works Department to see what is effective and if there is any concern about the pole blocking the sound anytime it passes the pole, it might make sense to put it on the roadside. Chairperson Daninger stated staff received a letter from Ms. Crystal Grube opposing this location. Motion by Falk, seconded by Casey, to close the public hearing. Motion carried on a 6- ayes,O-nays, I-absent (Walton) vote. Motion by Kirchoff, seconded by Falk, to recommend to the City Council approval of the Conditional Use Permit request. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. Regular Andover Planning and Zoning Commission Meeting Minutes - May 27, 2008 Page 4 . Mr. Cross stated that this item would be before the Council at the June 3, 2008 City Council meeting. OTHER BUSINESS. Mr. Cross updated the Planning Commission on related items. Mr. Cross mentioned that Planning Commission received updated Code changes for review. Chairperson Daninger asked if in the future he could receive the updates on a CD instead of printed paper so he can keep it on his computer. ADJOURNMENT. Motion by Falk, seconded by Casey, to adjourn the meeting at 7:28 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: June 3, 2008 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the June 17,2008 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Andover Station North Architectural Review - Blue Fin 2. Update on Eddys/Kwik Trip 3. Update on Parkside at Andover Station 4. Purchase Agreement ReviewslUpdates 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the June 17,2008 City Council meeting. - C I T Y 0 F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755~8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: June 3, 2008 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity - Administration/Community Development 3. Update on CIP Projects - Engineering/Administration 4. Meeting reminders - Administration 5. Legislative Analysis - Administration 6. Miscellaneous Activities Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. - D--l U\oJJ DATE June 3. 2008 ,.(RW'~;II;...I#rlll&N TO T"e,.IIl~_I,llliciii:ii':,.,,::)l;;,.:b.'j":';' .'........ "'; '<<'t,,", ~~,...... _/.._.'.., "S~';;'-'d ._,i.,_~,\)t.. '-' _' _~ . "_'-/i<M...:"~,_,<,';_'b'<",, "." _J,'>"..;._ ...4..~..,..>~;;!:<,~::,..<;~> "-"';:":-"{'.:")>i:.;::,':?b(-,../""" (,}' ~d., ~ Metropolitan Mosquito Control Feasibility Reportl07-37A G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc I I I I I June 3. 2008 I I I I I Feasibilitv Report METROPOLITAN MOSQUITO CONTROL I SANITARY SEWER EXTENSION CITY PROJECT NO. 07-37A I I I I Prepared by: Engineering Department I City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 I I I I I FEASIBILITY REPORT METROPOLITAN MOSQUITO CONTROL SANITARY SEWER EXTENSION I CITY PROJECT NO. 07-37A CITY OF ANDOVER, MINNESOTA I I I I I I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I I Q~0. David D. Berkowitz, P.E. I License No. 26757 I I I I I I I I I I ~CITY OFI4 .' NDOVE I 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US I June 3, 2008 Honorable Mayor and City Council I City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 I Re: Metropolitan Mosquito Control (C.P. 07-37A) Feasibility Report City of Andover, Minnesota I Dear Mayor and City Council: I With your authorization, we are pleased to submit this feasibility report for extension of a sanitary sewer line to serve the Metropolitan Mosquito Control building. The sewer line could also serve the Anoka County Parks building west of the Metropolitan Mosquito Control site. I A feasibility study was initiated by the City Council on February 19,2008, upon receiving a petition for public improvements :from the Metropolitan Mosquito Control District. I The project is proposed to be funded through special assessments charged to the Metropolitan Mosquito I Control District for their proportionate share. The proportionate share for the Anoka County Parks building would be funded through the sewer trunk fund and assessed at a future date when they connect to the system. I The total assessment to the Metropolitan Mosquito Control District would be $110,170.34 (including lateral charges, area and connection charges). The total lateral assessment to the Anoka County Parks I Department would be $46,313.46 plus inflation and assessed at a future date when connection is petitioned for. The area and connection fees would be an additional cost, which would be determined at a future date once the connection is petitioned for. I We recommend that the City Council review this report and, if acceptable, proceed with the project as proposed. I Sincerely, City of Andover Engineering Department I Q~CJ. I David D. Berkowitz, P .E. Director of Public Works / City Engineer I I I I METROPOLITAN MOSQUITO CONTROL SANITARY SEWER EXTENSION CITY PROJECT 07-37 A I I TABLE OF CONTENTS I Overview Description Page I. EXECUTIVESU~Y 1 I ll. INITIATION OF REPORT 1 llI. LOCATION 1 I IV. PROPOSED IMPROVEMENTS 1 I V. RIGHT-OF-WAY/EASEMENTS 2 VI. PERMITS 2 I VII. MAINTEN~CE IMPACTS 2 I VIll. ESTIMATED PROJECT COST 2 IX. FINANCING OF IMPROVEMENTS 2 I X. PROJECT ASSESSMENTS 3 I XI. PROPOSED PROJECT 3 SCHEDULE I APPENDIX I Exhibit 1: Project Location Map I Exhibit 2: Proposed Sanitary Sewer Improvements Exhibit 3: Detailed Cost Estimate Exhibit 4: Estimated Assessment Worksheet I I I I I I I. EXECUTIVE SUMMARY The existing and under construction Metropolitan Mosquito Control building is currently served by I City water, with a private on-site septic system. The proposed project consists of the extension of a sanitary sewer lateral along Bunker Lake Boulevard to serve the site. The proposed sewer line could also serve the existing Anoka County Parks building, which has expressed interest to City staff to I connect to the sanitary sewer system at a future date. The estimated cost to the Metropolitan Mosquito Control District for the proposed improvements is I $11 0, 170.34. This estimated cost includes construction costs, City expenses (engineering, fiscal, and legal), and trunk source and storage. The estimated lateral cost to the Anoka County Parks Building, which would be carried by the City's Trunk Sewer Fund until the County petitions for connection to I the system, is $46,313.46. Trunk source and storage fees for the Anoka County Parks building would be determined at a future date once connection is petitioned for. I The project is feasible from an engineering standpoint to provide sewer service to the building. The economic feasibility will need to be determined by the Metropolitan Mosquito Control District for I their proportionate share of the project. I II. INITIATION OF REPORT The project was initiated by petition from the Metropolitan Mosquito Control District. The I Feasibility Report was authorized by the Andover City Council on February 19,2008 to address the feasibility of constructing the sanitary sewer improvements to serve the proposed Metropolitan Mosquito Control site. Through subsequent discussions through the review process of the City's I updated Comprehensive Plan, the Anoka County Parks Department has verbally expressed interest in expanding the MUSA boundary to include their site and potentially connect to the system at a future date. I III. LOCATION I The Metropolitan Mosquito Control building is located at 1260 Bunker Lake Boulevard, in the City I of Andover, Anoka County. The property is bounded on the west by the Anoka County Parks Building, on the north by Bunker Lake Boulevard, on the south by county park property, and on the east by county park property and the BNSF railroad tracks. The Anoka County Parks Department is I located at 1350 Bunker Lake Boulevard, immediately west of the Mosquito Control District site. Please refer to Exhibit 1 in the Appendix for a Project Location Map. I IV. PROPOSED IMPROVEMENTS I The improvements would include construction of a sanitary sewer lateral to serve the Mosquito Control District. They have already completed construction of the service line :from their new I building out to Bunker Lake Boulevard that would connect to the sewer main. Future connection by the Anoka County Parks Department could be achieved by connecting into one of the proposed I 1 I I manholes in the system with an inside drop structure. The City of Andover Engineering Department prepared the preliminary design for the proposed improvements. I A. Sanitary Sewer The proposed sanitary sewer improvements consist of approximately 1,000 lineal feet of 8- I inch diameter lateral sewer. The sewer would connect into the existing system approximately 250 feet west of Crane Street in Bunker Lake Boulevard. The sewer would extend east for approximately 1,000 feet to the Mosquito Control District driveway entrance. A 6-inch I service line has already been constructed from this point up to the builping under a separate private contract. Costs for this service line are not included in this report. The sanitary sewer will be a gravity-based system. I Future connection by the Anoka County Parks Department could be made to Manhole 4 with installation of an inside drop. A service stub has not been provided from this manhole as the I elevation needed to serve the building is not known at this time, however, the structure is sufficiently deep to provide a gravity service line to the existing building. I The project has been split into two separate phases. Phase 1 construction will take place during construction of the Hanson Boulevard / Bunker Lake Boulevard reconstruction I project. Phase 1 extends from approximately 250' east of Crane Street east 600' to Manhole 4. At some point in the future when the Anoka County Parks decides to connect into the system, they would connect into Manhole 4. I Phase 2 construction will begin from Manhole 4 and go east an additional 400' and connect to the existing 6" service line for the Mosquito Control Building. Phase 2 construction would I be completed yet this summer, however, Phase 1 construction will be completed first as this is crucial to completing roadway work on Bunker Lake Boulevard as the sewer will be located under the new roadway. There is the potential that a separate contractor will be I awarded the quote for the Phase 2 portion of the project. Please refer to Exhibits 2-A and 2-B in the Appendix for a depiction ofthe sanitary sewer I improvements. B. Streets & Restoration I The first 540' of the sewer pipe (Phase 1) will be constructed under the eastbound lanes of I Bunker Lake Boulevard, which is currently under construction. The remainder of the sewer line will be constructed in the southern boulevard of Bunker Lake Boulevard, so seeding will need to be completed to restore the disturbed areas. I V. RIGHT-OF-WAY /EASEMENTS I All work would take place within the existing right of way along Bunker Lake Boulevard. I 2 I I I VI. PERMITS The following permits are required: I 1. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council Environmental Services (MCES) for sanitary sewer extensions. I As this project would be completed as a change order to the Hanson Boulevard reconstruction project, separate permits :from the Coon Creek Watershed District and the Anoka County Highway I Department should not be required. I VII. MAINTENANCE IMPACT I No unusual maintenance concerns are anticipated by the construction of the public improvements as described in this report. I VIII. ESTIMATED PROJECT COST I The total estimated construction cost for the improvements is $121,035.20. The total estimated project costs, including indirect costs and trunk source and storage costs is $156,483.80. Included in the Appendix as Exhibit 3 is a detailed estimate of the construction costs for the improvements. I The costs quoted within are estimates only and are not guaranteed prices. Phase 1 costs are based upon unit price quotes from the Hanson Boulevard contractor, who will be completing the work. I Actual Phase 1 costs will be dependant upon the fmal quantities. Phase 2 construction is estimated based upon the Phase 1 unit prices. The additional work for Phase 2 will be quoted out and actual costs will be determined based upon the actual quote and quantities needed for construction. I IX. FINANCING OF IMPROVEMENTS I Financing of the proposed public improvements would be funded through the Permanent I Improvement Revolving Fund and assessed to the Metropolitan Mosquito Control District for their proportionate share. The proportionate share for the Anoka County Parks building will be carried by the City of Andover and assessed to them when they connect to the system in the future. I X. ASSESSMENTS I The Phase 1 costs are proposed to be evenly divided between the Metropolitan Mosquito Control District and the Anoka County Parks Department, as both entities would utilize the entire system I being constructed under Phase 1. One hundred percent of the costs associated with the Phase 2 construction will be assessed to the Metropolitan Mosquito Control District. I The total estimated assessment amount for the Mosquito Control District is $110,170.34. This estimate includes lateral costs, plus trunk source and storage. The connection portion of the I 3 I I assessment is estimated assuming 5 SAC's (sewer accessibility charge) for the site. The actual SAC's will need to be determined by the Metropolitan Council, and the assessed connection fee will be based upon the actual SAC's. I The total estimated lateral assessment amount for the Anoka County Parks Department is $46,313.46, which would be assessed at a future date once connection to the system is made. I Interest in the amount equal to the Construction Cost Index from the date of acceptance of this report to the date that the Anoka County Parks Department is assessed will be included to this assessment amount. Trunk source and storage amounts would be determined for the Parks building once I connection is petitioned for. I The final assessment amounts will be based upon actual quantities and unit bid prices. The preliminary assessment worksheet is included in the Appendix as Exhibit 4. I XI. PROPOSED PROJECT SCHEDULE I 1. City Council Receives Feasibility Report and Waives Public Hearing June 3, 2008 2. City Council Orders Project and Authorizes June 3, 2008 I City Engineer to Prepare Plans and Specifications 3. City Engineer Submits Plans for Council Approval and June 17, 2008 I Receives Authorization to Solicit Quotes for Phase 2 Phase 1 Construction Begins (Change Order to Hanson Blvd Project) I 4. Quotes Due for Phase 2 June 26, 2008 5. City Council Receives Quotes and A wards Contract for Phase 2 July 1, 2008 I 6. Phase 2 Construction Begins (phase 1 Construction Complete) July 14, 2008 I 7. Contractor Completes Phase 2 Construction August 15, 2008 I I I I I I 4 I I I I I I I I I I APPENDIX I I I I I I I I I I 148th t.:i LA. U co 148th :i 148th I Z AVE. N.W. LA. N.W. ~ ~ z (fJ 147th CT. t;:; 147th LA ~ ~ (fJ 147th I z w I I ~ f-- ~ I 0 w ~ "h'\S' \J'-. 2: "? <l: ~ 746th 5 ~ u if) ,\1>< (f) >- (J1 ci I 0:: I I \ ~ . N.W. I I I I E. N.W. ci > I -1 OJ BLVD. z I -1 2: w 0 >- (/) ~ Z <l: I z I BUNKER I ~ PROJECT LOCATION z I -~-~-~-~-~ I LOCATION MAP I N FOR I METROPOLITAN MOSQUITO CONTROL SANITARY SEWER EXTENSION I CITY PROJECT NO. 07-37A ANDOVER, MINNESOTA EXHIBIT 1 ------------------- ~ .... N - ;EU co co co co co co co co ~ II I .. .. .. .. ;6~; ....z co co co co 0 0 - ~ ~ f! ~ ~ D1 4~~~ C1l 0 C1l 0 C1l 0 C1l . 0 t ~ /" i\ ..../ '!:' : : ~ : n~i . . . . . . . .. ......... ......... ......... .. J. . . . .. ........: ::::.:::: ::::::::: ~ ~ fl I '- Li ~ IH! ~ ......... ......... ......... ......... ::1:::::: ........ . 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',' .. .... ......... ......... ......... ......... ......... ......... o~ III ......... .. .. .... ......... ......... ......... ......... ......... ......... . . . . . . . .. .. .. .... ......... ......... ......... ......... ......... .......... <0 ......... .. .. .... ......... ......... ......... ......... . . . . . . . . . ......... ......... .. .. .... I I M tropolitan Mosquito Control Sew r Exten ion 5/2/08 Public Utility Improvements I City Project 07-37 A Andover, Minnesota Engineer's Estimate I Sanitary Sewer Improvements - Phase 1 ITEM EST. UNIT No. DESCRIPTION UNITS QUAN PRICE TOTAL I 1 Mobilization LS 1 $4,500.00 $4,500.00 2 Connect to ExistinQ 8" PVC Sanitary Sewer EA. 1 $2,500.00 $2,500,00 3 8" PVC Sanitary Sewer, SDR 26 (12-18' Deep) LF 600 $47.00 $28,200.00 I 4 48" Sanitary Manhole Type 301 (0-10' Deep) EA. 4 $2,900.00 $11,600,00 5 48" Manhole Extra Depth LF 31.31 $100.00 $3,131,00 6 Jet and Vacuum Clean Sanitary Sewer LF 600 $1.50 $900.00 I 7 Televise Sanitary Sewer LF 600 $1.50 $900.00 8 Concrete Median Barrier LF 560 $11.00 $6,160.00 9 Dewatering LS 1 $12,000,00 $12,000.00 I 5% Construction Contingency $6,989,10 TOTAL ESTIMATED CONSTRUCTION COSTS $76,880.10 I Sanitary Sewer Improvements - Phase 2 ITEM EST. UNIT No. DESCRIPTION UNITS QUAN PRICE TOTAL I 1 Mobilization LS 1 $4,500,00 $4,500.00 2 Connect to ExistinQ 8" PVC Sanitary Sewer EA. 1 $2,500.00 $2,500.00 3 8" PVC Sanitary Sewer, SDR 26 (12-18' Deep) LF 402 $47.00 $18,894.00 I 4 48" Sanitary Manhole Type 301 (0-10' Deep) EA. 1 $2,900,00 $2,900.00 5 48" Manhole Extra Depth LF 1.41 $100.00 $141.00 6 Jet and Vacuum Clean Sanitary Sewer LF 402 $1,50 $603.00 I 7 Televise Sanitary Sewer LF 402 $1.50 $603.00 9 Dewatering LS 1 $10,000.00 $10,000.00 5% Construction Contingency $4,014.10 I TOTAL ESTIMATED CONSTRUCTION COSTS $44,155.10 I ITOT AL ESTIMATED CONSTRUCTION COST $121,035.201 I I I I EXHIBIT 3 I I Final-Andov r Special Asses ments I I PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: Metropolitan Mosauite Control SanitalV Sewer Extension Project No. : 07-37 A I Feasibility Report June 3. 2008 Amount: $ 121.035.20 Contract Award Amount: $ - I Final Construction Sanitary Sewer $ 121,035,20 Water Main $ - Storm Sewer $ - I Streets and Restoration $ - Amount: $ 121,035.20 Final Expenses I Engineering (12% Includes Inspection): $ 14,524.22 Consulting Costs $ - Administration (3%) $ 3,631,06 Assessing (1%) $ 1,210,35 I Bonding (0,5%) $ 605.18 Recording Fees I Legal & Easement $ - Advertising $ - Permit and Review Fees $ 500.00 I Street Signs (Materials and Labor) $ - Material Testing $ 500.00 Construction Interest $ 2,000.00 City Costs $ 1,820,00 I Total Final Expenses $ 24,790.81 Expenses Multiplier 20.4823% I Final Project Cost Amount: $ 145,826.01 Trunk Source and Storaae - Mosauito Control District I Sanitary Sewer (Assume 5 SAC's) Connection Charge 5 SAC $402,00 $ 2,010,00 Area Charge 5.8 AC $1,491.00 $ 8.647,80 Total Trunk Source and Storage $ 10,657.80 I Notes: (1) Actual assessed SAC's will be based upon MCES determination Phase 1 Lateral Charge (50%) $ 46,313.46 I Phase 2 Lateral Charge (100%) $ 53,199.08 Total Estimated Assessment $ 110,170.34 Trunk Source and Storaae - Anoka County Parks Buildina I Sanitary Sewer Connection Charge To Be Determined at time of Petition SAC $ - Area Charge To Be Determined at time of Petition AC $ - Total Trunk Source and Storage $ - I Phase 1 Lateral Charge (50%) $ 46,313.46 Phase 2 Lateral Charge (0%) $ - Total Estimated Assessment $ 46,313.46 I ITotal Amount to be Assessed $ 156,483.80 I I I City Project 07-37A EXHIBIT 4