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Home My WebLink AboutMay 22, 2008 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Special Park & Recreation Commission Meeting May 22,2008 7:30 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/1/08) 4. Consider Application for Scheduled Use of Recreational Facilities/Andover Traveling Basketball 5. Consider Request for Security Light at Prairie Knoll Park South Parking Lot 6. Consider Location of Existing Skate Park Equipment for the Summer Months 7. Consider Request for Security Light at Crooked Lake Boat Landing 8. Update of Concessions Equipment/Andover Station North Ball Field Facility 9. Review Outstanding Items 10. Chair's Report 11. 12.Adjournment 7:45 P.M. or Shortly Thereafter (Work Session) 1. Call to Order 2. Consider 2009-2013 Capital Improvement Plan for Parks 3. Other Business 4. Adjournment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreation Facilities/Andover Traveling Basketball DATE: May 22, 2008 INTRODUCTION This item is in regard to considering an application for scheduled use of recreation facilities by the Andover Traveling Basketball. DISCUSSION Attached for your review is the application. The Andover Traveling Basketball has requested to use Sunshine Park basketball court from 10:00 am until noon on Tuesdays from June 17th thru August 19th. The Andover Traveling basketball has used the court in the past. The chart below identifies the status of the guideline requirements for each of the groups. %of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures Christian Youth 100% No No No No Softball Leaaue ACTION REQUIRED The Park and Recreation Commission are requested to approve the application for use of Sunshine Park basketball court as presented. Respectfully submitted, ~~ cc: Brad Siebold, Andover Traveling Basketball, 150781vywood Street NW, Andover ~ . ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities A Jf J /) U .e'r 'Tr~ lJe)d/J Aa .life It"l! I Association President D .14- // ~J~I r Phone (Home) Lj~/-'~/"/ ~nnt Name ') (Work) !d (Mobile) 1?O- -Jo17 Association President iJ/tiJ 5/ e../ol.o ~ g!l>1 Signature (required) ate Address /:f 6 7 J? ::::E Cf cJeJ tJ dJ s t. /J1/ w .S5"3()t/ City f) M Ii () Ii e I" State /fI J() Zip APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRDTHURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 40 Number of participants expected from Andover this year aD Number of participants in program last year d5 Number of participants from Andover last year ~ Age brackets for participation ,." /0 1 MAY-=-iZ008 I 8R~ Ir.eT b'tl/ Number of game fields/rinks needed per week this year COUl'l- Indicate season start and end dates ,lt1 - o/;9/t;P I I I Time slot desired (list 2 choices) 1. 'i{)~Jdtl'l5 /0 /1M (0 / ~ /fJ c;.," 2. .' List specific fieldslrinks being requested (refer to attache~ listing) 6; '/ CIJo/1- 1. _<;UJ1"J~~ ~~k~1- dl.t 2. Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2102 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 5:. Consider Request for Security Light at Prairie Knoll Park South Parking Lot Date: May 22, 2008 INTRODUCTION This item is in regard to considering a request from a property owner that lives along the south side of the Prairie Knoll Park to install security lights for the existing south parking lot. DISCUSSION The request is being made due to some issues that have occurred over the past few years and already this spring some issues have come up at the park. Just so you know, this same property owner has received some vandalism to their home and vehicles a couple weeks ago which may have resulted from calls to the Anoka County Sheriff's Department regarding vehicles parking in the parking lot after 11 pm which is when the park is officially closed for the evening. BUDGET IMPACT The only funding source available is the 2008 miscellaneous funds as identified in the CIP. The estimated cost to install 2 security lights is $6562.30 (see attached fee statement from Connexus Energy). ACTION REQUESTED The Park Commission is requested to consider request to install security lighting for the existing south parking at Prairie Knoll Park. Respectfully submitted, ~/~ Todd J. Haas CC: Gary Aus, 650-146th Lane NW H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\052208\item 5.doc CONNEXUS~ 14601 Ramsey Boulevard Ramsey, Minnesota 55303 763.323,2600 ENERGY Fax: 763,323.2603 1,800,642.1672 Your Community Energy Partner www,connexusenergy,com info@connexusenergy,com Outdoor Lighting Proposal I Fee Statement April 29,2008 ANDOVER CITY OF* Account: 386026/175813 ATTN: MELISSA RUSTMAN W orkorder: 08-72~0 1685 CROSSTOWN BLVD NW Representative: Jennifer S ANDOVER, MN 55304-2612 RE: Outdoor Lighting proposal for PRAIRIE KNOLL PARK This proposal includes the cost of all material and labor to install the outdoor lighting system at PRAIRIE KNOLL PARK, and is valid for 120 days. The system will be connected before your electric meter, and will qualify for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Connexus Energy will provide full maintenance on the luminaire(s) and pole(s) for a period of 25 years (subject to the terms and conditions of Connexus Energy's outdoor lighting policies). Enlcosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject to the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your outdoor lighting system is installed between November 1 st and April 1 st. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is not responsible for restoring, to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. !)'pe ,__,_ Quantity Cost Tot Charge(w/tax) Amt Paid ......-oW - COMPLETE FIXTURE 2EA $1,114.00 $ 2,228.00 $0.00 - FOOTAGE PER QUOTE 487FT $8.90 $ 4,334.30 $0.00 Subtotals: $ 6,562.30 $0.00 Amount Due: $ 6,562.30 Comments: (2) 150 watt HPS Traditionaires near the parking lot at Prairie Knoll Park. Sincerely, Jennifer Sweeney Outdoor Lighting Specialist Signature Date Print Name Title C I TV o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 6~ Consider Location of Existing Skate Park Equipment for the Summer Months Date: May 22, 2008 INTRODUCTION This item is in regard to considering a location for the existing skate park equipment that the city still owns. DISCUSSION This request is being to see if there is any interest in installing the skate park equipment at one of the city owned facilities. As you know, the equipment has been at Constance Free Church the last couple years but unfortunely due to some past issues (vandalism, ect.), the church has decided this year that the City will not be able to install the equipment in their parking lot. So with that, it would be nice to install the existing equipment somewhere otherwise the equipment is taking up space at behind Public Works buildings. If the Commission is not interested in having the equipment installed, the Commission should think about auctioning the equipment since we have a couple other cities interested in the equipment. Note: Staff has contacted Erick Sutherland, Facilities Manager at the Community Center, about having the equipment installed in the west side of the parking at the Community Center. Staff will know more about this possibility at Thursday's nights meeting. ACTION REQUESTED The Park and Recreation Commission is requested to consider a location for the existing skate park equipment that the city still owns. Respectfully submitted, ~f'4- Todd J. Haas H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\052208\item 6.doc C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 7:. Consider Request for Security Light at Crooked Lake Boat Landing Date: May 22, 2008 INTRODUCTION This item is in regard to considering a request from a City staff to install security light at Crooked Lake Boat Landing. DISCUSSION The request is being to see if there is any interest in installing a light at the boat landing. As you know, the boat landing does get a lot of use especially during the evening hours and there are a number of evening users that take their boats after dark. The security light will also help somewhat protect the new shelter that is under construction from vandalism until a permanent light can be installed inside the new shelter. BUDGET IMPACT The only funding source available is the 2008 miscellaneous funds as identified in the CIP. The estimated cost to install 1 security light is $4552.00 (see attached fee statement from Connexus Energy). ACTION REQUESTED The Park Commission is requested to consider request to install security lighting at Crooked Lake Boat Access. Respectfully submitted, ~;/~ Todd J. Haas H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\052208\item 7.doc CONNEXUSaD 14601 Ramsey Boulevard Ramsey, Minnesota 55303 ENERGY 763.323.2600 Fax: 763,323.2603 1.800.642.1672 Your Community Energy Partner www.connexusenergy.com Info@connexusenergy,com #' / .'- Outdoor Lighting Proposal I Fee Statement " April 29,2008 ANDOVER CITY OF* Account: 386026/298796 ATTN: MELISSA RUSTMAN Workorder: 08-7077 1685 CROSSTOWN BLVD NW Representative: Jennifer S ANDOVER, MN 55304-2612 RE: Outdoor Lighting proposal for 2980 BUNKER LAKE BLVD ( tv-co "eel ~e Boa.f A-aes,) This proposal includes the cost of all material and labor to install the outdoor lighting system at 2980 BUNKER LAKE BLVD, and is valid for 120 days. The system will be connected before your electric meter, and will qualify for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Connexus Energy will provide full maintenance on the luminaire(s) and pole(s) for a period of 25 years (subject to the terms and conditions of Connexus Energy's outdoor lighting policies). Enlcosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject to the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your outdoor lighting system is installed between November 1 st and April 1 st. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is not responsible for restoring, to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. Type Quantity Cost Tot Charge(w/tax) Amt Paid - COMPLETE FIXTURE 1 EA $ 976.00 $ 976.00 $0.00 - FOOT AGE PER QUOTE 365 FT $6.20 $ 2,263.00 $0.00 - BORING CHARGE 108 FT $ 11 .00 $1,188.00 $0.00 - COUNTY PERMITS 1 EA $ 110.00 $110.00 $0.00 - PERMIT ADMINISTRATION FEE 1 EA $ 15.00 $ 15.00 $0.00 Subtotals: $ 4,552.00 $0.00 Amount Due: $ 4,552.00 Comments: (1) 100 watt HPS Traditionaire near the ramp at Crooked Lake Boat Access. Sincerely, Jennifer Sweeney Outdoor Lighting Specialist Signature Date Print Name Title 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: Todd Haas, Park Coordinator Erick Sutherland, Recreational Facility Manager FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 8. Andover Station North Concession's Equipment DATE: May 22, 2008 INTRODUCTION The Andover Station North Ball Fields Facility building is currently under construction and once the bathrooms are completed and open for public use, it is planned to have the concessions area operational as well. DISCUSSION With no budget remaining from the building phase to complete the concession area, funding is needed for the purchase of tables, shelving and equipment necessary to operate a concession stand. Approximately $15,000 is needed to purchase items necessary to operate a concession stand similar to what is at Sunshine Park. See attached list. As previously mentioned, any excess revenue from the concessions is used to offset the cost of operating and maintaining the building, including the bathrooms, meeting rooms, and storage areas. The remaining shortfall continues to be supported by the general tax levy. BUDGET IMPACT It is proposed that any budget savings from the Crooked Lake Boat Landing and Strootman Park projects be used to purchase the necessary equipment (no more than $15,000) to adequately operate a concession stand at Andover Station North Ball Fields Facility. ACTION REOUIRED The Andover Parks and Recreation Commission is requested to approve the use of budget savings from the above mentioned park projects to fund the purchase of equipment ($15,000) for the Andover Station North Ball Fields Facility building concession area. Respectfully submitted, i?5~ Lee Brezinka Attachments: Equipment List CITY OF ANDOVER Andover Station North Concession Equipment Priority Item Cost Vendor I Comments Must Have Microwave $ 350.00 Must Have Refrigerator 2,455.00 Must Have Freezer 2,549,00 Must Have Ice Maker . 1,375.00 Or bagged ice service' Must Have Shelving/Storage 875.00 Must Have Cash Register ' 300.00 Must Have Safe 450.00 Must Have Counters 2,500.00 10,854.00 Pizza Oven 145.00 Hot Dog Steamer 415.00 Hot Dog Roller 800.00 . Popcorn Popper 620.00 Warmer 500.00 Prep Table 300.00 Small Wares 750.00 3,530.00 Ice Cream Freezer 0.00 Watsons Chest Freezer 0.00 Watsons Hot Choc/Cap 0.00 Watsons Nacho Cheese Machine 0.00 Watsons Pretzel Warmer/Display 0.00 Watsons Mini Doughnut Oven 0.00 Watsons Coffee Maker 0.00 Watsons Slush Machine 0.00 Watsons Pepsi Cooler 0.00 Pepsi Pepsi Fountain 0.00 Pepsi 0.00 Total $ 14,384.00 C I 'I' y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 9:, Review Outstanding Items DATE: May 22, 2008 Issues list as of 5/20/08 COMPLETED PROJECTS - . Andover Station North Ball field Facilitv -The 3 new 5-row bleachers for the middle field have now been installed. The staff is in contact with the bleacher company to have the existing 10-row bleacher removed yet this week. ON-GOING PROJECTS - . DeveloD Site Plans for all existing parks which indicates the facilities available. (On-Going). . Andover Station North Ball Field Facilitv (Drooerty south of the old landfill) - The plumbing has been completed and the concrete floor has been poured in and outside the building. As far as city staff knows, it is still a goal of ABA to have the bathroom available for use before the season starts. But there are some items that still need to be done including getting the building sprinkled which is a must before the public can use the building. The city staff/building department does plan to meet with the baseball association representatives within the next week to see where they are at with the construction. The playground equipment is currently being installed as we speak. The fencing of the equipment is scheduled to go in most likely next week. If you get a chance, stop by the site to see for yourself. . UDdate of Park Dedication ImDrovement Fund Quarterlv ReDort - Next quarterly report is due in July. . UDdate of Quarterly Sheriff's DeDartment ReDort on Park Patrol & Vandalism - Next quarterly report is due in July. . Woodland Crossina Park - The playground equipment has been delivered. The structure is designed for 2-12 year olds and will be installed sometime this spring after Andover Station North playground equipment has been installed. . ComDrehensive Plan (Park & ODen SDace ChaDter) - Nothing new to report. The City Council reviewed the final draft this past February 6th for all the various chapters of the plan including the parks chapter. The Planning Department has sent out the draft plan to the surrounding communities and other governmental agencies for their review and comments. These various agencies will have up to 6 months to review the plan. ON-HOLD PROJECTS - None at this time. H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\052208\item 9.DOC ---- TASK FORCE UPDA TES - . Skateboard Task Force - Hupp/Kowalewski Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at with the skate park and the donation situation. OTHER ITEMS OF INTEREST - . User fees - A discussion item regarding non-resident fees to use the cities facilities is scheduled for the next meeting of June 5th. Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\052208\item 9.DOC 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assitant Public Works Director SUBJECT: 2. (Work Session Item). Discuss 2009-2013 Parks Capital Improvement Plan DATE: May 22, 2008 INTRODUCTION This item is in regard to begin discussing the 2009-2013 Parks Capital Improvement Plan (CIP). DISCUSSION Well it is that time of the year to begin discussing the 2009-2013 Parks CIP. Attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Commission should pay attention to the status of 2008 projects. As you can see, the ending fund balance is a negative number. The proposed projects listed on the fund balance sheet from 2009-2013 CIP will need to be either adjusted to another year or eliminated from the 5-year plan. Note: As always, $25,000 has been budgeted every year for miscellaneous items. The playground equipment that the Public Works Parks Department would like to replace as they are either outdated or do not meet the ADA requirement for 2009 are located in the following parks: . Meadowoods North . 138th A venue Tot Lot . Timber Trails Some of the parks that still need access to meet ADA requirements are as follows: . Timber Trails, Pleasant Oaks, Hawkridge & Rose Also there are a number of parks that ne~d security lights. Public Works has also expressed concern that some of the parks need to be updated to provide decent parking by paving them. BUDGET IMPACT Depending on what you do with the skate park, projects will need to be moved to other years or eliminated from the 5-year plan for now. The Finance Department has indicated to the Engineering Department that the Ending Funding Balance should for each of the years have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park & Recreation Commission is requested to begin discussing the 2009-2013 Parks Capital Improvement Plan. Respectfully submitted, ?#f~ Todd J. Haas o I'- 0 .... 0 N....O;ljl'-NOOOOOg ! /I) o N , CO i 0 N(l)O ....I()OOOOO I() (l) 0 0 O.OOCO(l)OOOOO ..J g~ tD ~ 0 g<lill'ill'itD oll'ill'iooll'i ~ ~ ~ I() CO)CO N NO.I'-I()NCO 0 co CO) .... I'- .... ....1() I- .... N ~ ~ 0 0 0 0 0 (l) I .... .... ~ I() 0 , CO lICI :5 I() N I'- .... , CO CO) CO CD .... "":. CO) ai ..: ..: ll'i ai ~ N ~ !i .... CO) I() at N N . 0 .... .... .... .... e N ~ tit I! E M c:;j III 0 0 0 0 :5 (l) g I ~ I() '0 CO lICI I() I() CO) I'- , , CO CO) 0 CO CD ~ N CO N ai ..: ~ ll'i ai 0 ! !S .... .. .. .... CO) I() N N I() ~ l oS 0 .... .... .... 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E .... .... .... .... ! ~ e co u 8 s :t:: U) ,Z ~ ~ C := .2 :::I C C .l!3 I .. :::I 0 Gl 8. al .. C ~ .~ CD I ~ s ~ 1; h5 e , 0 ~ ~ .. ~ f! bl!l! :e N t"":.Ci. ~ e ..: 0 co . PARK AND RECREATION COMMISSION MEETING - MAY 1, 2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Mas10ski on May 1, 2008, 7:32 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Jim Lindahl, Peggy Scott, and Tony Kowalewski Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Kowalewski, seconded by Lindahl, to approve the Apri13, 2008 Park Commission minutes as presented. Motion carried on a 7 -ayes, O-nays, O-absent vote. CONSIDER 2008 TOURAMENT APPLICATION FOR SOFTBALVBASEBALVSUBURBAN LEAGUE QUALIFIER-ST.FRANCIS FAST PITCH Mr. Haas stated that St. Francis Fast Pitch requested four fields on June 27-29. There were no conflicts and no charge for the fields because there were Andover youth involved. They were willing to do their own maintenance. Tim Hoffman of Cedar, MN and representing the association noted that they played their regular season at the high school in St. Francis. He stated that the President of the association is an Andover resident. Commissioner Lindahl inquired about the number of Andover residents involved. Mr. Hoffman responded that he had no hard numbers, however he estimated 15 of the players were from Andover. Regular Andover Park & Recreation Commission Meeting Minutes - May 1, 2008 Page 2 Chair Mas10ski asked for clarification that there were 275 participants for the tournament from the youth organization. Commissioner Hupp added that it was an all youth tournament, and inquired if there was a reduction of fees. Chair Mas10ski stated that if there was one Andover resident there are no fees. Mr. Haas concurred. Chair Mas10ski inquired if the numbers were verified. Mr. Hoffman stated that he would be able to verify the numbers if necessary. Commissioner Kowalewski questioned if the high school were using their fields. Mr. Hoffman answered that they had only two fields. Commissioner Lindahl inquired about the number of games to be played in the tournament. Mr. Hoffman responded 20 games. Commissioner Scott asked if residents get charged for fields. Commissioner Hupp stated that even though North Metro Soccer had St. Francis residents as participants they still had to pay for fields. Chair Masloski stated that the Commission needed to debate who to charge and the amount to charge them. Mr. Haas noted that they should discuss the issue at the first meeting in June. Commissioner Hupp indicated that the inconsistencies needed to be addressed. Chair Mas10ski added that there would be an economic impact. Commissioner Kowalewski inquired if it was approved, would concessions be available. Mr. Haas answered they would have the concession stand open. Commissioner Lindahl questioned if there were association fees for the teams playing. Mr. Hoffman responded that there were league fees. He indicated that they pay field fees for other tournaments. If concessions were done well, the association could make $3,000. Commissioner Kowalewski addressed the special request for a change in the field dimensions. Mr. Hoffman explained that the dimensions needed to be changed for the tournament. The Commission discussed the dimensions of the fields needed. Chair Mas10ski reminded the Commission that there was always added staff time for preparation and maintenance that costs residents. The issue needed to be addressed. ------- Regular Andover Park & Recreation Commission Meeting Minutes - May 1, 2008 Page 3 Motion by Butler, seconded by Scott, to approve the 2008 Tournament Application for Softball!Baseba11!Suburban League Qualifier-St. Francis Fast Pitch. Motion carried on a 7-ayes, O-nays, O-absent vote. CONSIDER REQUEST FOR CONCESSIONS EQUIPMENT/ANDOVER STATION NORTH BALL FIELD FACILITY, CONTINUED Chair Mas10ski stated that there were some items that were needed, and some things they could do without if necessary. The request was for $14,300, and the number reflected the savings. Commissioner Kowalewski inquired about the cost. Mr. Haas responded that Sunshine Park was on City sewer and water, and maintenance would be similar to Andover Station North Ball Field Facility. Commissioner Lindahl mentioned that without revenue, the City will be worse off. Chair Mas10ski questioned if baseball wanted to run the concessions stand. Mr. Haas clarified that City Employees would be working them. Chair Mas10ski expressed concern that with limited funds, he viewed concessions having limited impact, where a playground could be used by everyone. Commissioner Hupp noted there was $49,108 for concession costs. He requested that it be itemized to better analyze the need. Commissioner Butler noted that the money for equipment should be listed as an expense. Commissioner Hupp requested that the operating costs be itemized as well. Mr. Haas stated he would and E-Mail the results to the Commissioners. Chair Mas10ski inquired if money was used from the park reserve. Mr. Haas indicated he would verify. Commissioner Scott questioned if they were purchasing new equipment. Commissioner Hupp stated that if the building was leased, they could bring the equipment into the building. Chair Mas10ski noted that it was a three ballfield facility, so perhaps they could scale the plan down. Commissioner Lindahl concurred, mentioning that a pizza oven was inexpensive compared to a hot dog steamer. Chair Mas10ski inquired if stainless steel countertops were necessary. Commissioner Lindahl responded that it was required by the Health Department. ---.- Regular Andover Park & Recreation Commission Meeting Minutes - May 1, 2008 Page 4 Mr. Haas stated that he would speak with the Assistant Finance Director concerning the issue. Commissioner Scott inquired about purchasing used items that could reduce the cost by half. Commissioner Lindahl expressed concern that they should be energy efficient. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He noted for Strootman Park that the bleachers had been inspected and approved. Commissioner Hupp inquired about creating fields at Fox Meadows Park since its recent closure. Mr. Haas answered that it would require irrigation. There was one large soccer field there at this park. Mr. Haas stated that he received a couple of calls expressing concern about the proposed skate park being built due to the estimated cost. He invited them to attend one the upcoming Park Commission meeting to express their concern. In addition, he indicated that there was a request for a security light at the Crooked Lake Boat Landing. It would cost a little over $4,500 and could come out of the Miscellaneous Funds. Chair Masloski requested that it become an agenda item for the next meeting. CHAIR'S REPORT Commissioner Hupp noted there was vandalism reported at a lacrosse game from the opposing team. The association cleaned it up. Mr. Haas indicated that the associations were responsible for opening and closing the building each day. Commissioner Kowalewski stated there were many wood ticks out even on the trails so be careful. Commissioner Lindahl requested that pet owners clean up after their pets. Commissioner Hupp inquired about a dog park. Chair Mas10ski noted there were two decisions that have been recently made last month that concerned him. As an advisory group their call was to address and render an opinion on the issue, which then goes to Council for a decision. His concern was that the process was not followed in two instances. First, in the closing of the Frisbee golf course at Fox Meadows Park as it was his opinion that the proposed closing of the park should have been brought to the Commission for comment first. The park was not the problem, but the users. He also cited the vandalism at Prairie Knoll Park occurred recently, but no one is discussing removing the soccer fields. He reiterated that it should have gone through the process, and the Commission was not consulted. The second issue was field allocation. He expressed concern that a decision was made, but done outside without advise from the Commission. It is the job of the Commission to address each detail and give an opinion, but the process was not adhered to.