HomeMy WebLinkAboutMay 1, 2008C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
May 1, 2008
7:30 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (4/17/08)
4. Consider 2008 Tournament Application for Softball-Baseball/Suburban
League Qualifier-St. Francis Fast pitch
5. Consider Request for Concessions Equipment/Andover Station North
Ball Field Facility, cont.
6. Review Outstanding Items
7. Chair's Report
8.
9. Adjournment
,
C IT Y OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 4. Consider 2008 SoftbalVBaseball Tournament Application
DATE: May 1 , 2008
INTRODUCTION
This item is in regard to considering the attached softbalVbaseball tournament
application forms for the upcoming 2008 softbalVbaseball season as requested by the
St. Francis Fast Pitch.
DISCUSSION
The St. Francis Fast Pitch group has made application for a softball tournament in
June. The tournament is the Suburban league Qualifier Tournament, which is identifie~
in bold below. Below are currently all the tournaments that have been scheduled along
with this tournament.
- May 31-June 1/AAA/Andover Spring Tou'rnament/Fields 1-6 at Sunshine Park,
Eveland Fields (north, middle & south fields)
- June 13-15/ ABA/MY AS National Qualifier 11 B & 10B/Fields 1-6 at Sunshine
Park
- June 20-22/AAA/End of Season Tournament/Fields 1-6 at Sunshine Park,
Eveland Fields (north, middle & south fields)
- June 27-29/St. Francis Fast Pitch! Suburban league Qualifier Tournament!
Fields 1-4, at Sunshine Park
- July 11-13/ABA End of the Season Tournament/Fields 1-6 at Sunshine Park,
Pine Hills Park, Hidden Creek North Park, Strootman Park, Field 7 at City
Hall, Shadowbrook East South and North fields
- July 18-20/ABA/End of the Season! Fields 1-6 at Sunshine Park and Field 7 at
City Hall
- July 18-20/MYAS State Tournament 14A/Andover Station North Facility (west,
middle & east fields)
- July 25-27/AAA/Senior High Co-Ed End of Season Tournament/ Fields 1-4 at
Sunshine Park & Field 7 at City Hall
- August 2-3/AAA/Field of Dreams Tournament/ Fields 1-6 at Sunshine Park,
Eveland Fields (north, middle & south fields)
- September 20-21/AAA/Field of Screams Halloween Tournament/Fields 1-6 at
Sunshine Park
Note: As a reminder, the Andover Family Fun Fest is still scheduled for July 11 & 12.
ACTION REQUIRED
The Park & Recreation Commission is required to consider approving the attached
tournament application form from the St. Francis Fast Pitch.
Respectfully submitted,
~~~
cc: Doug Luby, 2319-175th Lane NW, Andover, MN 55304
Tim Hoffman, 2736-225th Lane NE, Cedar, MN 55011
Attachments: Revised 2008 Spring-Summer Schedule
2008 SeA-ball I btUek,a-t( S"l.,~
2008 TOURNAMENT APPLICATION FORM
(SOFTBALL, BASEBALL & FAST PITCH) APRJ22008.
(Please print or type all information)
NAME OF TOURNAMENT: Suburban Leaaue Qualifier
TOURNAMENT ORGANIZATION: SF Fastoitch
TOURNAMENT SPONSOR: Suburban leaaue
lWO TOURNAMENT DIRECTORS MUST BE LISTED.
TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2
(print name): Doua Lubv (print name): '[ L ~ tf.<T~
ADDRESS: 2319 175th lane NW ADDRESS: b 73 h z,vr..,r..., ~ 1Jt!"
CITY, STATE, ZIP CODE: Andover. MN 55304 CITY, STATE, ZIP CODE: C:ecP~ ~ ~o't
PHONE: 763-753-4527 763-427-2319 612-369-1668 PHONE: l' i... if:> l/--'9> z,J. f41 z,,, 'fer t... Z-'],
(home) (work) (mobile) (home) (work) (mobile)
Note: The Tournament Director(s) or designee shall be on site at all times aunng me auranon or me tournament.
Check here if organization is located in Andover ~
DATES OF TOURNAMENT: June 27-29
PARK FEES AND USAGE
Fees are as follows: (Check. A or B)
D A No Field Maintenance
Il Adult - $275.00 toumament fee for the park (*), plus a $200.00 field usage fee per field
D Youth - $275.00 tournament fee for the park (*), plus a $100.00 field usage fee per field
for all youth organizations not affiliated with Andover youth
Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain
the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee
includes the use of the limer, lime and batter's box during the duration of the tournament. The Tournament
Director is responsible for maintenance offield(s).
...L Number of fields to be used
Note: 1 day tournaments will be charged 75% of the tournament and field usage fee.
D B. With Field Maintenance
[J Adult - $650.00 tournament fee for the park (->, plus a $200.00 field usage fee per field
[] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field
for all youth organizations not affiliated with Andover youth
Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain
the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the
maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the
duration of the tournament
_ Number of fields to be used
Note: 1 day tournaments will be charged 75% of the tournament and field usage fee.
Damaae Deoosit Fees (Check A or B)
o A. $500 Profit Organizations
Q/' B. $250 Non-Profit Organizations
Park usaae as follows: (Check fields requested to be used)
Softball Fields Baseball Fields
D Eveland Fields-North Field D Andover Station N. Ball Field Facility-West Field
Il Eveland Fields-Middle Field Il Andover Station N. Ball Field Facility-Middle Field
~eland Fields-South Field Il Andover Station N. Ball Field Facility-East Field
:!unShine Park-Diamond No. 1 D Hidden Creek North Park
. unshine Park-Diamond No.2 Il Pine Hills Park
~unshine Park-Diamond NO.3 Il Shadowbrook East Park-South Field
Sunshine Park-Diamond NO.4 Il Shadowbrook East Park-North Field
Il Sunshine Park-Diamond No.5
Il Sunshine Park-Diamond NO.6
Il City Hall Park Complex #1-Diamond No. 7
Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage
fee for each additional field plus an administration fee of 10% penalty.
SPECIAL REQUEST SECTION Check the following boxes if applicable.
[!/' If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be
necessary to pay the necessary fees 1 week prior to the tournament Training for the Cushman by the Public Works
~ Department will be necessary prior to any use. '. .
List any special instructions necessary for the Public Works Department so arrangements can be made prior to the
tour~ment. (Examp~ Include the ~tionldi ~n~fpitching rubbelt;dJor base locations.)
o p.5~ "\.. 0 It-;.Vf U t/S
All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation
Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis
and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be
assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the
application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted
with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at
least two weeks prior to the date of the tournament. . The sequencing of scheduling will be considered with City Youth
Associations having first priority.
A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament
date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00
(or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor.
* If the tournament organization Is requesting a Non-Intoxicating Liquor license, it will be necessary to request Attachment A
The City Council has adopted the fOllowing refund policy:
aFees for tournaments shall be paid no later than eight weeks prior to the toumament date. If the tournament is cancelled,
neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that
another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full
amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City..
If further information is needed, please contact the. Parks Coordinator at 755-5100. Application forms may be obtained from and
returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304.
* The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc.
· During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed.
* Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Counal for
park security.
Attached is City Code Title #8 Chapter 4
NO METAL SPIKES
NO PETS
NO ALCOHOL
4- Z 2'" ()~
DATE
l{ - 22'*'()~
DATE
Revised: January 9, 2008
tournapJ.doc(121191OO}
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I
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US
TO: Park and Recreation Commission
CC: Todd Haas, Park Coordinator
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Concession Operations Information
DATE: May 1, 2008
INTRODUCTION
At the previous meeting, the Park Commission had requested information on the concession operations at
Sunshine Park.
DISCUSSION
Below is a breakout of the last four years of operations at Sunshine Park, including the cost of maintaining the
building throughout the year.
2004 2005 2006
2007
Sunshine Park Building
Lease / Concession revenue $ 4,175 $ 4,300 $ 4,430
$ 55,491
Concession costs - - - 49,108
Net lease / Concessions 4,175 4,300 4,430
6,383
Building costs - Maint. / Repairs,
Utilities, Cleaning, Security, etc.. 20,749 15,519 17,226
23,430
Revenue over (under) expenses $ (16,574) $ (11,219) $ (12,796) $ (17,047)
Currently, any excess revenue from the concessions is used to offset the cost of operating and maintaining the
building, including the bathrooms, meeting rooms, and storage areas. The remaining shortfall continues to be
supported by the general tax levy.
Prairie Knoll Park building doesn't not receive any revenue and is currently costing the City about $2,000 for
operational and maintenance needs annually.
Respectfully submitted,
~--6~
Lee Brezinka
---------
-.---.---- -------.--
ACD-O N I 1:Te:M
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Park and Recreation Commission
CC: Todd Haas, Park Coordinator
Erick Sutherland, Recreational Facility Manager
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Andover Station North Concession's Equipment
DATE: April 17, 2008
INTRODUCTION
The Andover Station North. Ball Fields Facility building is currently under construction and once the
bathrooms are completed and open for public use, it is planned to have the concessions area operational as
. well.
DISCUSSION
With no budget remaining from the building phase to complete the concession area, funding is needed for the
purchase of tables, shelving and equipment necessary to operate a concession starid. Approximately $15,000
is needed to purchase items necessary to operate a concession stand similar to what is at. Sunshine Park. See
attached list.
BUDGET rMP ACT
It is proposed that any budget savings from the Crooked Lake Boat Landing and Strootman Park projects be
used to purchase the necessary equipment (no more ~ $15,000) to adequately operate a concession stand at
Andover Station North Ball Fields Facility.
ACTION REOUIRED
The Andover Parks and Recreation Commission is requested to approve the use of budget savings from the
above mentioned park projects to fund the purchase of equipment ($15,000) for the Andover Station North
Ball Fields Facility building concession area.
Respectfully submitted,
~~~
Lee Brezinka
Attachments: Equipment List
2008 First Quarter Financial Report
---
--- - --
CITY OF ANDOVER
Andover Station North Concession Equipment
Priority Item Cost Vendor I Comments
Must Have Microwave $ 350.00
Must Have Refrigerator 2,455,00
Must Have Freezer 2,549.00
Must Have Ice Maker 1,375.00 Or bagged ice service.
Must Have Shelving/Storage 875.00
Must Have Cash Register 300.00
Must Have Safe 450.00
Must Have Counters 2,500.00
10,854.00
Pizza Oven 145.00
Hot Dog Steamer 415.00
Hot Dog Roller 800.00
Popcorn Popper 620.00
Warmer 500.00
Prep Table 300.00
Small Wares 750.00
3,530,00
Ice Cream Freezer 0.00 Watsons
Chest Freezer 0.00 Watsons
Hot Choc/Cap 0.00 Watsons
Nacho Cheese Machine 0,00 Watsons
Pretzel Warmer/Display 0.00 Watsons
Mini Doughnut Oven 0.00 Watsons
Coffee Maker 0.00 Watsons
Slush Machine 0.00 Watsons
Pepsi Cooler 0.00 Pepsi
Pepsi Fountain 0.00 Pepsi
0.00
Total $ 14,384.00
CITY OF ANDOVER
Park Improvement Fund
Project Commitment Listing
March 31, 2008
Actual
Fund Balance
$ 5,021.73
Additional Revenues Anticipated
Anticipated Park Dedication Fee 50 units @$2,794 per unit = $139,700 Est/mate"
139,700.00
Anticipated Park Dedication Fee - Commercial Est/mate"
78,733,00
Capital Projects Levy for Park Improvements Est/mate"
57,680.00
Total Funds Available
281,134.73
Carryforwardsl 2008
.Reserved
Projected Commitments Budget Adjustments Actual
Amount
,
Andover Station North Ballfield Bldg 07-22 - 38,490.87
1,008.27 37,482,60
Country Oaks West Park Improvements - 2,000.00 -
2,000,00
2007 CIP - Crooked Lake Boat Landing 06-22 - 20,952.44 -
20,952.44
2007 CIP- Strootman Park 07-10 - 6,816,91 -
6,816,91
2008 CIP - Andover Station North Ballfields Playground 35,000.00 25,064.09
6,669.75 53,394,34
2008 CIP - Skate Board Park 100,000,00 - -
100,000.00
2008 CIP - Woodland Crossing Park 45,000.00 - -
45,000.00
Annual Miscellaneous Projects 25,000.00 - -
25,000.00
Debt Service Payment - SA Bonds - And St N Ballfields 129,659,00 -
147,727,09 -
$ 334,659.00 $ 93,324,31 $ 155,405.11
Total Dollars Allocated for Park Projects
290,646.29
Park Improvement Funds Available For Future Projects: $
(9,511.56)
· This is an estimation and may need to be adjusted based on development activity,
Andover Station North Ballfield Assessment 05-15: Park dedication fee from
Andover St N
2008 $ 129,659.11
2009 129,659,11 2006 $
128,959.00
2010 129,659.11 2007
67,932.53
2011 129,659.11
2012 129,659.11
$ 196,891.53
2013 129,659.11
2014 129,659.11
2015 129,659.11
$ 1,037,272,88
4/11/2008 2008 Park Improv 1st atr.xLS
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Asst. Public Works Director F
SUBJECT: 6:. Review Outstanding Items
DATE: May 1, 2008
Issues list as of 4/29/08
COMPLETED PROJECTS-
. Andover Station North Ball field Facility - The 3 new 5-row bleachers for the middle field have
now been installed. The existing 10-row bleacher that has been sold will be removed from the facility
within the next few days.
. Strootman Park - The 2 new 5-row bleachers that were purchased have been installed at
Shadowbrook East Park. The 2 existing bleachers that were at Shadowbrook East Park have been
relocated (one has been relocated to Hidden Creek North Park and one has been relocated to
Strootman Park for the newly rebuilt ball field).
ON-GOING PROJECTS -
. Develop Site Plans for all existing parks which indicates the facilities available. (On-Going).
. Andover Station North Ball Field Facility (property south of the old landfill) - The plumbing
has been completed and the concrete floor has been poured. As far as city staff knows, it is still a
goal of ABA to have the bathroom available for use before the season starts. As far as the
playground equipment, all the components for the equipment have been delivered to the city. The
installation of the equipment and fencing will hopefully start soon.
. Update of Park Dedication Improvement Fund Quarterly Report - Next quarterly report is due in
July.
. Update of Quarterly Sheriff's Department RepOrt on Park Patrol & Vandalism - Next quarterly
report is due in July.
. Woodland Crossina pa'rk - The playground equipment has been delivered. The structure is
designed for 2-12 year olds and will be installed sometime this spring after Andover Station North
playground equipment has been installed.
. Comprehensive Plan (Park & Open Space Chapter) - Nothing new to report. The City Council
reviewed the final draft this past February 6th for all the various chapters of the plan including the
parks chapter. The Planning Department has sent out the draft plan to the surrounding
communities and other governmental agencies for their review and comments. These various
agencies will have up to 6 months to review the plan.
ON-HOLD PROJECTS - None at this time.
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TASK FORCE UPDA TES -
. Skateboard Task Force - Hupp/Kowalewski
Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at
with the skate park and the donation situation. Note: City Staff has received a couple calls recently since
the last Andover Newsletter that came out about a week ago from residents indicating their displeasure with
the City wanting to build a skate park. City staff did indicate that if they had concerns or comments that
they should attend a Park Commission meeting express those concerns to the Park Commission members.
OTHER ITEMS OF INTEREST -
. Fox Meadows Park - The frisbee golf course has been closed now for about a week. But before the
Public Works parks staff could remove all the baskets, 4 of them were stolen and reported to the
Anoka County Sheriff's Department.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
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