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Home My WebLink AboutApril 17, 2008 - --- -------------- ~----------- ------- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-51.00 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting April 17 , 2008 7:00 P.M. 1, Call to Order 2, Resident Forum 3, Approval of Minutes (4/3/08) 4, Consider Application for Schedule Use of Recreational Facilities/Christian Youth Softball League, continued 5, Update of 2008 Spring/Summer Soccer-Lacrosse Schedule 6, Anoka County Sheriffs' Department 1 st Quarter Report 7. Park Dedication Improvement Fund 1st Quarter Report/Finance Department 8, Review Outstanding Items 9, Chair's Report 10. 11, Adjournment Add-on item . Consider Request for Concessions Equipment/Andover Station North Ball Field Facilitiy 7:30 P.M. or Shortly Thereafter 1, Call to Order 2, Meet with North Metro Soccer Association Board 3, Other Business 4. Adjournment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J, Haas, Assistant Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreation Facilities! Christian Youth Softball League DATE: April 17, 2008 INTRODUCTION This item is in regard to considering an application for scheduled use of recreation facilities to be included as part of the 2008 spring/summer softball/baseball schedule as requested by the Christian Youth Softball League, , DISCUSSION Attached for your review is the most current 2008 spring/summer softball/baseball schedule for your review that also includes the Christian Youth Softball League, The Christian Youth Softball League (CYSA), they have requested to use Hills of Bunker Lake West Park, Rose Park and Terrace Park on Sundays from 4:00 p.m, to dark from June until mid August. The Andover Baseball Association (ABA) is aware that this group would most likely apply for fields and they have no problem with this, The chart below identifies the status of the guideline requirements for each of the groups, %of Democratic Certificate Established Name of Group Participants Procedures & 50te3 of Grievance from Andover Elections (State) Insurance Procedures Christian Youth 10% No No No No Softball Leaaue ( anticioated) The schedule includes the Andover Fun Fest and the tournaments that have been approved for the year. ACTION REQUIRED The Park and Recreation Commission are requested to approve the revised 2008 spring/summer softball/baseball schedule as presented, Respectfully submitted, "/>>.Jf'L~ Todd J. aas cc: Joe Deitz, Andover Baseball Association, 1318 - 140th Avenue NW, Andover Maria Amundsen, 707 - 89th Avenue NE, Blaine, MN 55434 Steve Gompertz, Andover Athletic Association, 15098 Yellow Pine Street NW, Andover 2t:Je>8 ~c:t' l .. la(:l.Se14_t( S4-..e.& ~ ANDOVER PARK AND RECREATION COMMISSION (PRC} APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Christian Youth Softball Leaque Association President Maria Amundsen Phone (Home) none Print Name (Work) 763-784-1329 ...........-: . :z1z&. . (Mobile) 612-986-8561 Association President ~, 7M~~3 Icrs I CJ3 Signature (required) Date Address 707 89th Ave NE City Blaine State MN Zip 55434 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November, FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March, FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens, The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority, Subsequent requests will be filled on a first-come, first-served basis if facilities are available, The sequencing of scheduling will be considered with City youth associations having first priority, Number of participants expected in program this year 100? Number of participants expected from Andover this year 10? Number of participants in program last year 100? Number of participants from Andover last year 10? Age brackets for participation incomin freshman- seniors 1 Number of game fieldslrinks needed per week this year 3 Indicate season start and end dates early June - early Auqust Time slot desired (list 2 choices) 1. 1-6 pm 2, 2-7 pm List specific fieldslrinks being requested (refer to attached listing) 1, Hills of Bunker Lake West 2, Terrace Park 3, Rose Park Number of practice fieldslrinks needed per week this year 0, Time slot desired (list 2 choices) 1, 2, List specific fields/rinks being requested (refer to attached listing) 1, 2. Note: If association is planning to use fields from previous year, attach that schedule, Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee, Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security, APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approvect 1/20,0,0, Revised 112/0,2 fielduse,doc 2 - ---- APR 3 2008 4/4/2008 Dear City of Andover Parks and Recreation Commission, I am writing in regards to the Christian Youth Softball League's application for field use, to update you as to our status as listed in the Guidelines for Field Use sent to me my Todd Hass. The Christian Youth Softball League is open to all students graduating from 8th grade- graduating from 12th grade, regardless of school or church affiliation. If a student does not have a church team they would like to join with, they can be added to a team. As the co-coordinator of the Christian Youth Softball League, I have a list of the churches that had teams playing in the league last year. However, I am not given rosters for any of the participating churches, other than my own church's teams, so I do not have any statistics regarding the number of Andover residents involved in the League. All of the teams in the League are from the northern metro area. The League is a loose association of churches and therefore does not have any written bylaws, a League certification of non-profit status, or League proof of insurance. Each church would have these things that their own team will operate under. Please feel free to contact me for any further clarification that may be needed. Sincerely, Maria Amundsen Senior High Coordinator 763-784-1329 maria@churchofsttimothy.com 707 - 89th Ave. NE - ~laine, MN 55434 - (763) 784-1329 - www.churchofsttimothy.com I EI [I , I I I I I~ E .ll: Ei E a. /I) a., a. a. -.:t , ::l ~I ~l LC'), LC') LC') <( .... "lj' ~ -.:ti ~ -.:t ~ -.:t C/) ca-.:t Q) 0; 0; 0; :E ;l: c <( co ~ E E E' z :;::l I C ..J lIS a. a., i a. i ::J C/) 'C ~l LC') LC')' LC') >- , t) .ll: /I) ::l <( "lj'ir-I I C/)! <( C'<C :E ~I ~tJ) Z CO ..,J, lIS 0 ..,J 'C 0 ~ N W i~ ..J :J .... ! 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The City staff has received word from the North Metro Soccer Association that they have been able to make adjustments for their games at other locations. - ACTION REQUIRED No action is necessary as this is a update to the 2008 spring/summer soccer/lacrosse schedule. Respectfully submitted, .- T~,f-- cc: Maureen Hoopes, NMSA, 15336 Linnet St. NW, Andover Brent Wilke, AALA, 15989 Xeon St. NW, Andover Dawn Lawrence, Andover Lacrosse Boy's High School Club, 14326 Quince Street NW ~ -- - --..-- Xrt"fVI 1t6 - DATE: April 7, 2008 TO: City of Andover, Parks Department FROM: Captain Tom Wells SUBJECT: Andover Park Activity Quarterly Report January 2008 - March 2008 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1st quarter, ending March 31, 2008. Due to the timing of the report, I have also included some reports that were given to me after the 41fl quarter deadline. Date: Time: Arrival: Location: Case Number: 12.17 1404 1406 Kelsey 07302180 A resident reported snowmobiles in the park near the parking lot and Indian Hill. When the deputy arrived, he did not observe any snowmobiles. 12.26 0001 0001 Prairie Knoll 07309204 A resident reported juveniles disturbing in the park. Before the deputy arrived, he was canceled because the suspects had left the park. . 12.26 2214 2214 Oak Bluff 07309899 A parks employee reported juveniles harassing him while he was working on the outdoor ice rink. The deputy located the kids and advised them that the park closed at 2200 and that they needed to leave the area. 02.01 2026 2032 Shadowbrook East 08025066 A deputy was dispatched to the location on a report of four to six people fighting at the park. The juveniles began to run when they saw the deputy, but complied with his commands to stop. The deputy identified two people who were bleeding and another suspect who was also involved in the altercation. The parties involved did not want to press charges against one-another, however, being they were all juveniles, their parents were contacted. All parties cleared the park and were given warnings. 02.02 0002 0002 Prairie Knoll Park 0825217 On routine patrol a deputy observed a vehicle running in the parking lot after park closing time. When he made contact with the occupants of the vehicle they were both underage and they had been drinking. The two occupants received citations for Underage Consumption and both were released to their parents. 02.02 0954 0954 Terrace Park 08025568 A caller reported that sometime during the night, unknown people damaged some of the playground equipment at the park. 02.25 1653 1707 Wild Iris 08043236 A resident reported an unknown person cutting trees down in the park. The caller stated they could hear a chainsaw running. When the deputies arrived they were unable to locate any suspicious people and they did not hear a chainsaw. 1W:1I :r:-reM 'II 7 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2008 First Quarter Financial Report DATE: April 17, 2008 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2008. ACTION REOUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover ;j. ?J~ Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2008 Assets: Current Assets Cash - Reserved $ 315,646.29 Cash - Unreserved (269,203.08) Total Cash 46,443.21 Interest I Tax Receivable - Due From Other Governments - Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deposits Payable 41,421.48 Fund Balance Fund Balance 12-31-07 ,161,510.49 Excess of Revenues Over (Under) Expenditures (156,488.76) 4/1012008 2008 Park Improv 1 st Qtr JeLS -- CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2008 Revenues: 51100 - ProDertv Tax - Current July 2008 Tax Settlement $ - Dee 2008 Settlement - 2008 Accrual - Subtotal - 51300 - Fiscal DisDarities July 2008 Tax Settlement - Dee 2008 Settlement - 2008 Accrual - Subtotal - 53380 - Market Value Homestead Credit Oct 2008 MVHC - Dee 2008 MVHC - Subtotal - 53420 - State DNR Grants - 54365 - Park Dedication Fees - - - Subtotal - 56910 - Interest Income 1 st Qtr (1,083.65) 2nd Qtr - 3rc1 & 4th Qtr - Subtotal (1,083.65) 58125 - ContributionsIDonations - - - Subtotal - Refund & Reimbursements - Subtotal - 4/1012008 2008 Park Improv 1st Qtr.XLS CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2008 EXDenditures: 61130 - R & M Suoolies - Landscaoe $ - - - Subtotal - 62100 -Insurance - Subtotal - 63005 - Professional Services - - - Subtotal - 63010 - Contractual Services - - - Subtotal - 63025 - Publishina - - - Subtotal - 63100 - R & M Labor - General - - - Subtotal - 65200 - Buildina - Andover St North Ballfield Blda Winn Wholesale 1,008.27 - - - Subtotal 1,008.27 65300 - Imorovements MN Playground - Andover St N 6,669.75 - - - Subtotal 6,669.75 66200 - Soecial Assessment Andover St N Ball Fields Assessment 147,727.09 Subtotal 147,727.09 . - MiscellaneousProjeds 4/1012008 2008 Par1t Improv 1st Qtr.XLS CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2008 Actual Fund Balance $ 5,021.73 Additional Revenues Anticipated Anticipated Park Dedication Fee 50 units @ $2,794 per unit = $139,700 Estimate" 139,700.00 Anticipated Park Dedication Fee - Commercial Estimate" 78,733.00 Capital Projects Levy for Park Improvements Estimate" 57,680.00 Total Funds Available 281,134.73 Carryforwards/ 2008 Reserved Projected Commitments Budget Adjustments Actual Amount Andover Station North Ballfield Bldg 07-22 - 38,490.87 1,008.27 37,482.60 Country Oaks West Park Improvements - 2,000.00 - 2,000.00 2007 CIP - Crooked Lake Boat Landing 06-22 - 20,952.44 - 20,952.44 2007 CIP - Strootman Park 07-10 - 6,816.91 - 6,816.91 2008 CIP - Andover Station North Ballfields Playground 35,000.00 25,064.09 6,669.75 53,394.34 2008 CIP - Skate Board Park 100,000.00 - - 100,000.00 2008 CIP - Woodland Crossing Park 45,000.00 - - 45,000.00 Annual Miscellaneous Projects 25,000.00 - - 25,000.00 Debt Service Payment - SA Bonds - And St N Ballfields 129,659.00 - 147,727.09 - $ 334,659.00 $ 93,324.31 $ 155,405.11 Total Dollars Allocated for Park Projects 290,646.29 Park Improvement Funds Available For Future Projects: $ (9,511.56) . This is an estimation and may need to be adjusted based on development activity. Andover Station North Ballfield Assessment 05-15: Park dedication fee from Andover St N 2008 $ 129,659.11 2009 129,659.11 2006 $ 128,959.00 2010 129,659.11 2007 67,932.53 2011 129,659.11 2012 129,659.11 $ 196,891.53 2013 129,659.11 2014 129,659.11 2015 129,659.11 $ 1,037,272.88 4/11/2008 2008 Park Improv 1st Qtr.XLS C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 8:. Review Outstanding Items DATE: April 17, 2008 Issues list as of 4/15/08 COMPLETED PROJECTS - None at this time. ON-GOING PROJECTS - DeveloD Site Plans for all existing parks which indicates the facilities available. (On-Going). Andover Station North Park (Drooertv south of the old landfill) - The plumbing has been completed and the concrete floor has been poured. As far as city staff knows, it is still a goal of ABA to have the bathroom available for use before the season starts. As far as the playground equipment, the larger components have been delivered to the city but the remaining pieces (swampy, stallion, tilted sky runner and spring pOd) are on order and should be delivered within the next couple weeks. In regards to the status of the bleachers for the middle field, the 3-five row bleachers have been delivered and are 95% completed. The 10-row bleacher has been disassembled and will be moved off site within the next week or so. UDdate of Park Dedication ImDrovement Fund Quarterlv ReDort - Item is on the agenda. UDdate of Quarterlv Sheriff's DeDartment ReDort on Park Patrol & Vandalism -Item is on the agenda. Woodland Crossina Park - Now that the 2008 CIP for parks has been approved by the City Council, the playground equipment has been ordered and is expected to be delivered later on this week. The structure is designed for 2-12 year olds and will be installed sometime this spring after Andover Station North playground equipment has been installed. ComDrehensive Plan (Park & O~en SDace ChaDter) - Nothing new to report. The City Council reviewed the final draft this past February 6 for all the various chapters of the plan including the parks chapter. The Planning Department has sent out the draft plan to the surrounding communities and other governmental agencies for their review and comments. These various agencies will have up to 6 months to review the plan. Strootman Park - This is where we are at with bleachers. One (1) bleacher is needed at Prairie Knoll Park and we are still in need of one (1) bleacher at Hidden Creek North Park soccer field. Currently we have a 3 row and a 4 row at Shadowbrook East Park. One of the bleachers will be moved to Strootman Park and the other bleacher will be moved to Hidden Creek North Park soccer field. Shadowbrook East Park will be getting the two (2) new five (5) row bleachers (one for each ball field). We have obtained quotes and the bleachers are on order and should be here later on this spring. ON-HOLD PROJECTS - None at this time. n_ H:\Engineering\Parks\Park & Rae Packet Information\ltems\2008\041708\item 7.DOC ~- -------- TASK FORCE UPDA TES - Skateboard Task Force - Hupp/Kowalewski Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at. OTHER ITEMS OF INTEREST - None at this time. Note: If you have any items that you would like to add to the list, let me know at the meeting. ___---0 .- - -' ---- .n ___ - ~ - - H:\Engineerlng\Parks\Park & Rae Packet Information\ltems\2008\041708\item 7.DOC AOD-O fV I ~TeM 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: Todd Haas, Park Coordinator Erick Sutherland, Recreational Facility Manager FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Andover Station North Concession's Equipment DATE: April 17,2008 INTRODUCTION The Andover Station North Ball Fields Facility building is currently under construction and once the bathrooms are completed and open for public use, it is planned to have the concessions area operational as well. DISCUSSION With no budget remaining from the building phase to complete the concession area, funding is needed for the purchase of tables, shelving and equipment necessary to operate a concession stand. Approximately $15,000 is needed to purchase items necessary to operate a concession stand similar to what is at Sunshine Park. See attached list. BUDGET IMPACT It is proposed that any budget savings from the Crooked Lake Boat Landing and Strootman Park projects be used to purchase the necessary equipment (no more than $15,000) to adequately operate a concession stand at Andover Station North Ball Fields Facility. ACTION REQUIRED The Andover Parks and Recreation Commission is requested to approve the use of budget savings from the above mentioned park projects to fund the purchase of equipment ($15,000) for the Andover Station North Ball Fields Facility building concession area. Respectfully submitted, ~?f~ Lee Brezinka Attachments: Equipment List 2008 First Quarter Financial Report --- CITY OF ANDOVER Andover Station North Concession Equipment Priority Item Cost Vendor I Comments Must Have Microwave $ 350.00 Must Have Refrigerator 2,455.00 Must Have Freezer 2,549.00 Must Have Ice Maker 1,375.00 Or bagged ice service Must Have Shelving/Storage 875.00 Must Have Cash Register 300.00 Must Have Safe 450.00 Must Have Counters 2,500.00 10,854.00 Pizza Oven 145.00 Hot Dog Steamer 415.00 Hot Dog Roller 800.00 Popcorn Popper 620.00 Warmer 500.00 Prep Table 300.00 Small Wares 750.00 3,530.00 Ice Cream Freezer 0.00 Watsons Chest Freezer 0.00 Watsons Hot Choc/Cap 0.00 Watsons Nacho Cheese Machine 0.00 Watsons Pretzel Warmer/Display 0.00 Watsons Mini Doughnut Oven 0.00 Watsons Coffee Maker 0.00 Watsons Slush Machine 0.00 Watsons Pepsi Cooler 0.00 Pepsi Pepsi Fountain 0.00 Pepsi 0.00 Total $ 14,384.00 ----------------- CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2008 Actual Fund Balance $ 5,021.73 Additional Revenues Anticipated Anticipated Park Dedication Fee 50 units @ $2,794 per unit = $139,700 Estimate* 139,700.00 Anticipated Park Dedication Fee - Commercial Estimate* 78,733.00 Capital Projects Levy for Park Improvements Estimate* 57,680.00 Total Funds Available 281,134.73 Carryforwards/ 2008 Reserved Projected Commitments Budget Adjustments Actual Amount Andover Station North Ballfield Bldg 07-22 - 38,490.87 1,008.27 37,482.60 Country Oaks West Park Improvements - 2,000.00 - 2,000.00 2007 CIP - Crooked Lake Boat Landing 06-22 - 20,952.44 - 20,952.44 2007 CIP - Strootman Park 07-10 - 6,816.91 - 6,816.91 2008 CIP - Andover Station North Ballfields Playground 35,000.00 25,064.09 6,669.75 53,394.34 2008 CIP - Skate Board Park 100,000.00 - - 100,000.00 2008 CIP - Woodland Crossing Park 45,000.00 - - 45,000.00 Annual Miscellaneous Projects 25,000.00 - - 25,000.00 Debt Service Payment - SA Bonds - And St N Ballfields 129,659.00 - 147,727.09 - $ 334,659.00 $ 93,324.31 $ 155,405.11 Total Dollars Allocated for Park Projects 290,646.29 Park Improvement Funds Available For Future Projects: $ (9,511.56) . This is an estimation and may need to be adjusted based on development activity. Andover Station North Ballfield Assessment 05-15: Park dedication fee from Andover 8t N 2008 $ 129,659.11 2009 129,659.11 2006 $ 128,959.00 2010 129,659.11 2007 67,932.53 2011 129,659.11 2012 129,659.11 $ 196,891.53 2013 129,659.11 2014 129,659.11 2015 129,659.11 $ 1,037,272.88 4/11/2008 2008 Park Improv 1st QtrXLS C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 2. Meet with North Metro Soccer Association Date: April 17, 200S INTRODUCTION North Metro Soccer Association (NMSA) Board was scheduled to meet with the Park Commission to discuss a few items but has decided to postpone the joint meeting until later this spring. With the poor weather we have had this spring, they are trying to get the fields up and usable by this weekend since the weather is decent enough to do this week and a couple of the NMSA board members had some other things they had to attend to. _0._- ACTION REQUESTED Once North Metro Soccer Association selects a new date, staff will schedule this on an agenda. ~. Respectfully submitted, - -- . ~//~ Todd J. Haas -- CC: Mark Miller, 275S-15Sth Avenue NE, Ham Lake -- ~. .. u_ _"__._ H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\041708\item 2 joint mting- - NMSA.doc