HomeMy WebLinkAboutCC April 1, 2008
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, April 1 , 2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (3/18/08 Regular Meeting, 3/18/08 Closed Session)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Specs/Order Advertisement for Quotes/08-12/Sunshine ParklIrrigation Well - Engineering
4. Approve Resolutions/MSA Revocating & Designating MSA Streets - Engineering
5. Approve Plans & Specs/Order Advertisement for Bids/07 -4 7 !Railroad Quiet Zones/161 sl Avenue NW -
Engineering
6. Approve Application for Exempt Permit/Zion Evangelical Lutheran Church - Clerk
7. Approve Assessment Abatement & Recertification/Miller's Woods - Clerk
8. Amend City Code 3-1B-9 (A)/Liquor Licensing - Clerk
9. Approve Sanitary Sewer Lateral Charge Refund for the Sophie's South Development-
Administration/Engineering
Discussion Items
10. Presentation - Riverside Pipeline Construction Project Update - Center Point Energy
11. Discuss/Approve 2009 Budget Development Guidelines - Administration
Staff Items
12. Schedule EDA Meeting - Administration
13. Administrator's Report - Administration
Mayor/Council Input
Adjournment
C I T Y o F (j)
NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304.
(763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC:
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: April 1 , 2008
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
March 18, 2008 Regular Meeting
March 18, 2008 Closed Session
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
~. ()'Lt
Vicki V olk
City Clerk
Attach: Minutes
1
2 ANDOVER CITY COUNCIL CLOSED SESSION MEETING - MARCH 18, 2008
3 MINUTES
4
5
6 The Closed Session Meeting of the Andover City Council was called to order by Mayor Mike
7 Gamache, March 18, 2008, 8:46 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
8 Andover, Minnesota.
9
10 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
11 Councilmember absent: None
12 Also present: City Attorney, Scott Baumgartner
13 Director of Public Works/City Engineer, Dave Berkowitz
14 City Administrator, Jim Dickinson
15
16
17 PUTNAM LITIGATION
18
19 City Attorney BaUmgartner explained the Putnam's have filed a process of appeal and it is
20 currently in litigation. Mr. Baumgartner and City Administrator Jim Dickinson met recently
21 with Mr. Putnam and his attorney. They offered a proposal to try to resolve this. They currently
22 have twelve developable lots and their proposal was if they could get fourteen lots out of the
23 parcel and reduce the amount of the assessments to $250,000. They would also like to remove
24 that street connecting the two neighboring developments.
25
26 Councilmember Orttel stated they had talked about that connection and thought it was not
27 needed. Mr. Dickinson stated he concurred with that, but the Fire Chief would still be requesting
28 the street connection.
29
30 Mr. Berkowitz explained how the land would look with a development built on it.
31
32 Councilmember Jacobson asked what the appraisal said. City Attorney Baumgartner stated the
33 appraisal was for $850,000 based on the twelve lots. He agreed that the maximum would be to
34 allow fourteen parcels but no discount on the amount.
35
36 Councilmember Jacobson asked how much it would cost to go to litigation. Mr. Dickinson
37 stated part of his concern about litigation is not knowing how this will go especially with the
38 current status of the economy.
39
40 Mayor Gamache asked if it would be worthwhile to make a financial counter offer.
41
42 City Attorney Baumgartner recommended that they not do anything with lowering the
43 assessment but allow the two additional lots.
44
45 Councilmember Jacobson stated he would agree with Councilmember Orttel to give them the
46 additional two lots and not offer them a lower assessment.
Andover City Council Closed Session Meeting
Minutes - March 18, 2008
Page 2
1
2 Council Consensus was to allow two additional lots on the property but no reduction in the
3 assessment fees.
4
5 Councilmember Trude wondered if Mr. Putnam would need to pay fees for the new lots.
6 Berkowitz stated that would be a minimal amount because the area charge was covered for the
7 entire parcel. The only thing extra they would need to cover through an assessment would be
8 connection fees.
9
10 The closed session adjourned at 9:00 pm to return to the City Council meeting for adjournment.
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: April 1, 2008
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $597,224.75 on disbursement edit lists #1 - 4 from 03/20/08 to 03/27/08 have been issued and
released.
Claims totaling $814,629.23 on disbursement edit list #5 dated 04/01/08 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUIRED
The Andover City Council is requested to approve total claims in the amount of $1,411,853.98. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
~75~
Lee Brezinka
Attachments: Edit Lists
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C I T Y o F @
NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT: Approve Specs/Order Quotes/08-12/Sunshine Park/Irrigation Well-
Engineering
DATE: April 1, 2008
INTRODUCTION
The City Council is requested to approve specifications and order quotes for Project 08-12,
Sunshine Park/Irrigation Well.
DISCUSSION
The well proposed at Sunshine Park will be considered a test well. This test well will determine if
there are adverse impacts to surrounding wells in the area including Andover Elementary's
Irrigation Well, City Municipal Wells and Private Wells. If the test pumping rates do not impact the
surrounding wells, the test well will be used to irrigate the entire Sunshine Park complex.
BUDGET IMPACT
The well at Sunshine Park would be funded from a combination of the Parks Operation Budget for
2008 and Capital Equipment Reserves. The cost estimate for this well is $ 40,000. This cost also
includes monitoring of the surrounding municipal and private wells.
ACTION REQUIRED
The City Council is requested to approve the resolution approving the specifications and ordering
quotes for Project 08-12, Sunshine Park/Irrigation Well.
Respectfully submitted,
~~
Attachments: Resolution./
cc: Greg Johnson, SEH
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING THE SPECIFICATIONS AND SOLICITING FOR
QUOTES FOR THE IMPROVEMENT OF PROJECT NO. 08-12, SUNSHINE
PARK/IRRIGATION WELL.
WHEREAS, pursuant to Resolution No. 013-08 , adopted by the City
Council on the 19th day of February, 2008, SEH has prepared the
final specifications for Project No. 08-12, Sunshine Park/lrriaation Well; and
WHEREAS, such final specifications were presented to the City Council for their
review on the 1st day of April, 2008.
WHEREAS, the City Council of the City of Andover hereby approves the Final
Specifications and to hereby directs the City Engineer to seek quotes for the
improvements; and
MOTION seconded by Councilmember and adopted by the
City Council at a reaular meeting this 1st day of April , 2008 , with
Council members voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Wor s/City Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: Approve Resolutions/MSA Revocating & Designating MSA Streets -
Engineering
DATE: April 1, 2008
INTRODUCTION .
The City Council is requested to approve the attached resolutions regarding Municipal State Aid
(MSA) revocations and designations.
DISCUSSION
As discussed with the City Council at the February 19, 2008 meeting, there are a few revisions
that are proposed to be made in regard to revocations and designations of certain Municipal State
Aid streets.
The revocations that are being recommended are as follows:
1. Control Section #135, Segment 010 - County Road 59 (Verdin Street NW) between 168th
Lane NW and 178th Lane NW
2. Control Section #110, Segment 040 - County Road 16 (Andover Boulevard NW) between
Hanson Boulevard NW to Prairie Road NW
3. Control Section #131, Segment 010 (0.65 miles) - County Road 18 (Crosstown Boulevard
NW) between Andover Boulevard NW and Nightingale Street NW
4. Control Section #116, Segment 060 - 167th Avenue NW between Ward Lake Drive NW and
Crosstown Boulevard NW
The designations that are being recommended are as follows:
5. 174th Lane NW between CSAH 9 (Round Lake Boulevard NW) and (Verdin Street NW)
6. Jivaro Street NW//170th Avenue NW between County Road 158 (165th Avenue NW) and
CSAH 7 (7th Avenue NW)
7. 167th Avenue NW/167th Avenue NW between Ward Lake Drive NW and University Avenue
8. Dakota Street NW between CSAH 20 (157th Avenue NW) and County Road 58 (Valley
Drive NW)
Mayor and Council Members
Aprill,2008
Page 2 of2
A copy of the MSA revocations and designations map is located in the side pocket of the packet.
ACTION REQUIRED
The City Council is requested to approve the attached resolutions regarding the proposed
revocations and designations.
Respectfully submitted,
T~~
Attachments: Resolution & MSA Map
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS.
WHEREAS, it appears to the City Council of the City of Andover that the streets
hereinafter described should be revoked as a Municipal State Aid Street under the provisions of
Minnesota Laws of 1967 Chapter 162; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that
the streets described as follows, to wit:
. Control Section #135, Segment 010 - County Road 59 (Verdin Street NW) between 168th
Lane NW and 178th Lane NW
. Control Section #110, Segment 040 - County Road 16 (Andover Boulevard NW) between
Hanson Boulevard NW to Prairie Road NW
. Control Section #131, Segment 010 (0.65 miles) - County Road 18 (Crosstown Boulevard
NW) between Andover Boulevard NW and Nightingale Street NW
. Control Section #116, Segment 060 -16ih Avenue NW between Ward Lake Drive NW and
Crosstown Boulevard NW
be and hereby are revoked as a Municipal State Aid Streets of said City, subject to the
approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration and upon his approval of the revocation of said streets or portions thereof.
Adopted by the City Council of the City of Andover this ~ day of April ,2008.
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
Certification
I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted
and approved by the City Council of said City on April 1, 2008.
Victoria Volk - City Clerk
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS.
WHEREAS, it appears to the City Council of the City of Andover that the streets
hereinafter described should be designated as Municipal State Aid Streets under the provisions
of Minnesota Laws of 1967 Chapter 162; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that
these streets described as follows, to wit:
. 174th Lane NW between CSAH 9 (Round Lake Boulevard NW) and (Verdin Street NW)
. Jivaro Street NWI1170th Avenue NW between County Road 158 (165th Avenue NW) and
CSAH 7 (ih Avenue NW)
. 16ih Avenue NW/16ih Avenue NW between Ward Lake Drive NW and University Avenue
. Dakota Street NW between CSAH 20 (15ih Avenue NW) and County Road 58 (Valley Drive
NW)
to be and hereby established, located and designated as Municipal State Aid streets of
said City, subject to the approval of the Commissioner of Transportation of the State of
Minnesota.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for their
consideration and upon his approval of the designation of said streets or portion thereof, that
same be constructed, improved and maintained as Municipal State Aid Streets of the City of
Andover and to be known as Municipal State Aid Streets.
Adopted by the City Council of the City of Andover this 15t day of April ,2008 .
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
Certification
I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted
and approved by the City Council of said City on April 1, 2008.
Victoria Volk - City Clerk
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members ~
CC: Jim Dickinson, City Administrator '"
FROM: David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/07-47/Railroad Quiet
Zones/161st Avenue NW - Engineering
DATE: April 1, 2008
INTRODUCTION
The City Council is requested to approve final plans and specifications and order the
advertisement of bids for Project 07-47, Railroad Quiet Zones at 161 st Avenue NW.
DISCUSSION
The Railroad Quiet Zone project has been identified in the City's 2008-2012 Capital
Improvement Plan (CIP) for construction in 2008. The project will be constructed similar to the
Railroad Quiet Zone at Bunker Lake Boulevard NW. The project will begin in early June.
Plans are available in the City Engineer's office for review.
BUDGET IMP ACT
The total Railroad Quiet Zone project cost is estimated at $160,000 in the 2008-2012 CIP and
shall be funded by utilizing previously allocated State Aid dollars. The project construction cost
is estimated at $72,800.00.
ACTION REOUIRED
The City Council is requested to approve the resolution approving final plans and specifications
and ordering the advertisement of bids for Project 07-47, Railroad Quiet Zones at 161st Avenue
NW.
Respectfully submitted,
S;~~~~
Attachments: Resolution/"
cc: Lynn Leibfried, BNSF
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT 07-47 FOR
RAILROAD QUIET ZONES AT 161sT AVENUE NW.
WHEREAS, pursuant to Resolution No. -08, adopted by the City
Council on the 18th day of March , 2008, the City EnQineer has prepared final
plans and specifications for Project No. 07-47 for Railroad Quiet Zones; and
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 1 st day of April , 2008 .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby
direct the City Clerk to seek public bids as required by law, with such bids to be
opened at 10:00 a.m. , April 29 , 2008 at the Andover City Hall.
MOTION seconded by Council member and adopted by the
City. Council at a reQular meeting this 1st day of April , 2008 , with
Council members
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
C I T Y o F @
NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN,US
.,
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Approve Application for Exempt Permit/Zion Evangelical Lutheran
Church
DATE: April 1 , 2008
INTRODUCTION
Zion Evangelical Lutheran Church of Anoka has applied for a permit to conduct a raffle
during their event on May 4, 2008 at the Courtyards of Andover.
DISCUSSION
Council can 1) approve the application with no waiting period; 2) approve the application
with a 30-day waiting period; or 3) deny the application.
ACTION REQUIRED
Council is requested to approve the application with no waiting period.
Respectfully submitted,
J~. U{~
Vicki V olk
City Clerk
Attach: Application
,
Minnesota Lawful Gambling
Page 1 of 2 6/07
LG220 Application for Exempt Permit
For Board Use Only
An exempt permit may be issued to a nonprofit organization that: Fee is $50 for Check #
. conducts lawful gambling on five or fewer days, and
. awards less than $50,000 in prizes during a calendar year. each event
$
ORGANIZATION INFORMATION
Organization name
Previous gambling permit number
Zion G.r/An e/ ilAl ktH1'<<1Ul
t!J,urrl1
Typ of nonprofit organization. Check (...J) one.
o Fraternal ~eligious 0 Veterans o Other nonprofit organization
Mailing address City
State/Zip Code
A1
Name of chief executive officer (CEO) Daytime phone number
Ptt.stor 11 Jnl)1.Jt ~hnson
7~3 ,-rl~1
ATTACH A COpy OF ONE OF THE FOllOWING FOR PROOF OF NONPROFIT STATUS
* Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status.
_ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803
_ Internal Revenue Service -IRS income tax exemption [501 (c)) letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federal 10 number and
the date your organization initially applied for tax exempt status to:
IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201
_Internal Revenue Service. Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a registered nonprofit 501(c) organization with a group ruling
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
_Internal Revenue Service. proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required.
GAMBLING PREMISES INFORMATION
Name of p emises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
S
Address (do not use PO box) Cit
5 n1tlrkn S-I- AJW ~
Date(s) of activity (for raffles, indicate the date of the drawing)
g
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
o *Bingo [i2J'R.affles 0 *Paddlewheels o *Pull-Tabs
o *Tipboards
* Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper,
hard cards, and bingo number selection device) must be obtained from a distributor
licensed by the Gambling Control Board. To find a licensed distributor, go to
www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076.
Page 2 of 2
LG220 Application for Exempt Permit
6/07
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
If th gambling premis s is within city limits, If the gambling premis s is locat d in a township, both
th city must sign this application. the county and township must sign this application.
Check (...J) the action that the city is taking on Check (...J) the action that
the county is taking on
this application. this application.
_The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 period, and allows the
Board to issue a permit after 30
days (60 days for a 1st class city). days.
_The application is denied.
_The application is denied.
Print city name Print county name
On behalf of the county, I acknowledge this application.
On behalf ofthe city, I acknowledge this application. Signature of county personnel receiving application
Signature of city personnel receiving application
Title
Date ---1---1_
Title Date---1---1 TOWNSHIP: On behalf of the township, I acknowledge
that the
organization is applying for exempted gambling activity within the
township limits. [A township has no statutory authority to approve
or deny an application [Minnesota Statute 349.213, subd. 2)]
Print township name
Signature of township official acknowledging application
Title
Date I I
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that
the financial report will be completed and returned to the Board within 30 days of the date of our gambling activity.
Chief executive officer's signature
Date / /
Complete an application for each gambing activity: Financial report and
recordkeeping
. one day of gambling activity
required
. two or more consecutive days of gambling activity A financial
report form and instructions will be
. each day a raffle drawing is held
sent with your permit. Within 30 days of the
Send application with: activity date, complete
and return the financial
. a copy of your proof of nonprofit status, and report
form to the Gambling Control Board.
. $50 application fee for each event.
Questions?
Make check payable to "State of Minnesota." Call
the Licensing Section of the Gambling
To: Gambling Control Board Control
Board at 651-639-4076.
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Data privacy. This form will be made available the Board will be able to process your Board staff whose work
requires access to
in alternative format (i.e. large print Braille) upon application. Your name and and )'OlI' the information;
Minnesota's Department of
request The information requested on this organization's name and address wiI be public Public Safety;
Attorney General; Commissioners
form (and any attachments) will be used by the information when received by the Board. All of Administration,
Finance, and Revenue;
Gambling Control Board (Board) to determine the other information you provide wi! be private Legislative
Auditor, national and international
your qualifications to be involved in lawful data until the Board issues your permit When gambling regulatory
agencies; anyone pursuant
gambling activities in Minnesota. You have the the Board issues your permit, all of the to court order;
other indMduals and agencies
right to refuse to supply the information information provided to the Board wi! become that are specifically
authorized by state or
requested; however, if you refuse to supply public. If the Board'does not issue a permit, all federal
law to have access to the information;
this information, the Board may not be able to information provided remains private, with the individuals and
agencies for which law or legal
determine your qualifications and, as a exception of your name and your organization's order authorizes
a new use or sharing of
consequence, may refuse to issue you a name and address which will remain public. information after this
Notice was given; and
permit If you supply the information requested, Private data are available to: Board members, anyone with your
consent
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Approve Abatement & Re-Certification of Special Assessment-
DATE: April 1, 2008
INTRODUCTION
A special assessment under Project 04-33, Crosstown Boulevard & '159th Avenue NW,
was inadvertently assessed to Outlot C, Miller's Woods.
DISCUSSION
The special assessment should have been assessed to Outlot E, Miller's Woods as Outlot
C is a drainage and utility easement.
Gary Laurent, the developer and taxpayer of both outlots, has agreed to have the
assessment abated and recertified to Outlot E.
ACTION REQUIRED
The City Council is requested to approve the attached resolution abating the special
assessments on Outlot C, Miller's Woods and recertifying them to Outlot E, Miller's
Woods.
Respectfully submitted,
/.l:L. Oft
Vicki V olk
City Clerk
Attach: Resolution
Application for Abatement
Letter from Gary Laurent
ADoka County Division of Property Records & Taxation Abatement Form 7 (Rev 7/97)
APPLICATION FOR ABATEMENT - SPECIAL ASSESSMENTS
(M.S. 375.192)
For Taxes
Assessed in 2007
and Payable
in 2008
Please print or type.
Applieant'sName City of Andover on behalf Applicant's Mailing Address
If Laurent Land Development Co. 1685 Crosstown Boulevard NW
Applicant's Social Security Number Andover, MN
55304
Applicant's Telephone Number 763-755-5100
Date of Application 3/26/08
DESCRIPTION OF PROPERTY I Property LD. or Parcel Number
13-32-24-32-0014
Street Address (if different than above) I City or ~ownship I School District Number
11
LEGAL DESCRIPTION OF PROPERTY
Outlot C, Miller's Woods
APPLICANT'S STATEMENT OF FACTS
Special Assessments were inadvertently certified to Outlot C, Miller's Woods.
Outlot C, Miller's Woods is a drainage and utility easement.
The special assessments should have been certified to Outlot E, Miller's Woods.
APPLICANT'S REQUEST
Include fund number & amount due for payable tax year being abated, not total principal amount
Assessments under Fund 83923 in the amount of $16,706.19 for the year 2008 should be
abated.
~O~ 4~ ..3. r;2t. tJg/
Applicant's Signature Date
NOTE: Minnesota Statutes 1988, Section 609.41, "Whoever, in making any statement, oral or written, which is required or authorized
by law to be made as
a basis of imposing, reducing or abating any tax or assessment, intentionally makes any statement as to any material matter
which the matter of the
statement knows is faIse my be sentenced, unless otherwise provided by law, to imprisonment for not more than one year or to
payment of a fine of
not more than $3,000, or both. "
The following accurately refl cis both existing and proposed amounts.
Tax Special Waste Penalty
Interest Costs Total
Assessments Fee
Original
Proposed
Reduction
0 Tax is Paid Date: , 2000
0 Equal Annual o Abatement
0
Decline Balance o Increase
0 Tax is not Paid
0 Flat Tax
REPORT OF INVESTIGATION
After examining the applicant's claims, I have carefully investigated this application and fmd the facts to be as follows:
CITYITOWN COUNCIL RESOLUTION NUMBER: RESOLUTION DATE:
Signature of Investigator
Date
CERTIFICATIONS OF APPROVAL
Note: For this abatement to be approved, the County Auditor and the County Board of Commissioners must favorably recommend its
adoption.
COUNTY AUDITOR'S RECOMMENDATION
0 Approved o Denied
Auditor's Signature
COUNTY BOARD OF COMMISSIONER'S ACTION (to be completed by County Auditor)
0 ApprovedD Denied
I certify that at a meeting held ,2~ the
County Board took the above official action on
this abatement. This action was duly adopted and entered upon the minutes of its proceedings as a public record, showing
the names of taxpayers, other concerned persons and the amounts involved
CERTIFICATION OF FINAL APPROVAL (Completed only for approved abatements)
I further certify that the approval of this abatement has resulted in the following changes:
Reduction of Special Assessments $ Reduction Of
Costs On Special Assmt~ $
Reduction Of Penalties On Special Assmts $ Total Amount Of Reduction
$
Reduction Of Interest On Special Assmts $ Total Amount Payable
$
Signature of County Auditor
Date
The Laurent Building LAURENT
100 South Fuller Street, Suite 200 ~ LAND (612) 445-6745
Shakopee, MN 55379 ~ DEVELOPMENT, INC. Fax: (612) 445-9727
March 18. 2008
City of Andover
Attn: Dave Berkowitz
1685 Crosstown Blvd. NW
Andover, :MN 55304
Dear Dave,
This is to confIrm that we are agreeable to the City's desire to abate all assessments
on OutlotC of Miller's Woods and re-assess the same amount against that portion of
Outlot E of Miller's Woods that lies outside of the lots created by Miller's Woods
Second Addition.
Sincerely,
LAURENT LAND DEVELOPMENT, INC.
~~~
Gary Laurent
President
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION ABATING SPECIAL ASSESSMENTS ON THE PROPERTY
KNOWN AS OUTLOT C, MILLER'S WOODS, PIN 13-32-24-32-0014, AND RE-
CERTIFYING THE ASSESSMENTS TO OUTLET E, MILLER'S WOODS, PIN 13-32-
24-32-0015.
WHEREAS, Outlot C, Miller's Woods has been designated as a drainage and
utility easement; and
WHEREAS, special assessments under City Project 04-33 were inadvertently
certified to Outlot C, Miller's Woods.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby abate said special assessments.
BE IT FURTHER RESOLVED that the special assessments being abated be
certified to Outlot E, Miller's Woods, except that part thereof lying sly. of Block 1, said
plat and lying westerly of Miller's Woods 2nd Addu, also except that part platted as
Miller's Woods 2nd Addition, subject to easement of record, PIN 13-32-24-32-0015.
Adopted by the City Council of the City of Andover this 1 st day of April
.
2008.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
"'
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Amend City Code 3-1B-9(A)/Liquor Licensing
DATE: April 1, 2008
INTRODUCTION
The Sheriff's Office has requested that we amend the City Code to authorize them to do
background checks on liquor license applicants.
DISCUSSION
The background checks will include criminal history, drivers license checks, credit
history and outstanding warrants checks.
A form that the applicant must complete is attached for your review.
ACTION REQUIRED
Council is requested to adopt the attached ordinance allowing background checks to be
made by the Sheriff's Office.
Respectfully submitted,
!:LL. ()v-tb
Vicki V olk
City Clerk
Attach: Ordinance
Request for Background Check Information Form
.
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING CITY CODE TITLE 3, CHAPTER 3-1B-9(A) TO
ALLOW THE ANOKA COUNTY SHERlFF'S OFFICE TO CONDUCT
BACKGROUND CHECKS ON LIQUOR LICENSE APPLICANTS.
3-1B-9 INVESTIGATION OF APPLICANT; GRANT OR DENIAL OF LICENSE:
^ In~.'estigation of f..pplieant: No liqaor liceflse of any kind shall be issued until
.L1.
The city has conducted an investigation of the represefltations set forth in the
application. All applieants 1'lH:lst eoopemte v;tth this inyestigation. All
applications for a license shall be referred to the Anoka County Sherif:P s
Office and to other City Departments as the City Clerk shall deem necessary
for verification and investigation of the facts set forth in the application. The
Anoka County Sheriff's Office shall cause to be made such investigation of
the information requested in Title 3. Chapter 3-1B-5 as shall be necessary and
shall make a written recommendation and report to the City Council which
shall include a list of all violations of Federal or State Law or Municipal
ordinance. The City Council may order and conduct such additional
investigation as it shall deem necessary.
Adopted by the City Council of the City of Andover this 1st day of April
.
2008.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
CITY OF ANDOVER
CITY CLERK'S OFFICE
REQUEST FOR BACKGROUND CHECK INFORMATION
DATA PRIVACY ADVISORY: The data supplied on this form will be used to assess the qualifications for a
license. This data is not legally required but the eity will not be able to grant the license without it. If a license
is granted, the data will constitute a public record. The data is needed to distinguish this application from others,
to identify this applicant in City License files, to verify the identity of the applicant, to contact the applicant if
additional information is reauired and to determine if the aoolicant meets all ordinance reauirements.
INFORMATION TO BE USED FOR BUSINESS LICENSE PROCESSING ONLY
Anoka County Sheriff's Office Administration
Background Check to Include: Criminal History, Drivers License Check, Credit History,
Outstanding Warrants Check
Please Print
Type of License Applied for:
Business Name:
Business Address:
APPLICANT INFORMATION:
Name: Date of Birth:
First Middle Last
Address:
Street City State Zip
Code
Phone Number: Alternate Phone:
Drivers License, State ID, Or Military ID Number (attach copy):
Previous Names (past 5 years):
Previous Addresses (past 5 years):
(Attach separate sheet ifnecessary)
I, the undersigned do h~reby authorize the Anoka County Sheriff's Office to disclose all
criminal history, credit history and warrant record information to the City Clerk's Office
for the purpose of licensing with the City of Andover. This authorization shall be valid for
one year from the date of my signature.
Signature Date
@
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Approve Sanitary Sewer Lateral Charge Refund for the Sophie's South
Development - AdministrationlEngineering
DATE: April I, 2008
INTRODUCTION
As directed by the City Council at the March 25,2008 City Council Workshop staffhas presented a
solution to facilitate the refund of a sanitary sewer lateral extra depth charge that was collected from
Mr. Winslow Holasek as part of the Sophie's South development project.
DISCUSSION
Mr. Holasek has requested that the extra depth lateral charge that he paid back in August of 2005 to
lower a lateral sanitary sewer main to serve his property south of the Sophie's South development
be refunded.
This was discussed in detail at the March 25th City Council Workshop. The City Council suggested
a compromise to allow the refund to be made with interest as long as the original fee of $15,000
plus the Index from the Engineers News Record is collected at the time of development of Mr.
Holasek's property, if the north sanitary sewer line is utilized as part of the new plat. If the area is
served by a pipe from the south, the fee would no longer be required.
If this option is acceptable to the City Council staff recommends that the fee be identified on the
City's Fee Schedule so that it can be collected in the future.
BUDGET IMP ACT
The $15,000 plus interest would be refunded from the City's Sanitary Sewer Trunk Fund.
ACTION REQUIRED
The City Council is requested to approve the sanitary sewer lateral extra depth fee to Mr. . Holasek
and authorize staff to add this item to the fee schedule.
..- 0LD~
David D. Berkowitz
cc: Winslow Holasek, 1159 Andover Blvd. NW, Andover
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Presentation - Riverside Pipeline Construction Project Update
DATE: April 01, 2008
INTRODUCTION
With the construction season upon us, Administration and CenterPoint Energy thought it would
be beneficial for CenterPoint Energy to update the City Council, residents and City staff on the
construction activities that will be taking place with the Riverside Pipeline project this spring and
summer.
DISCUSSION
Al Swintek, CenterPoint Energy's Manager of Local Government Relations, and Dale Anderson,
CenterPoint Energy's Riverside Pipeline Project Manger will be present at the meeting to
provide an update to the Council on communication, easement acquisition, and construction
activities taking place relative to the Riverside Pipeline Project.
Attached for Council reference is the most recent update that I have received from Mr. Swintek
on the proj ect.
ACTION REQUESTED
Receive a presentation from CenterPoint Energy.
Attachment
Page 1 of2
James Dickinson
From: Swintek, Albert M. [albert.swintek@centerpointenergy.com]
Sent: Friday, March 07, 2008 11 :55 AM
To: James Dickinson
Cc: Anderson, Dale R.; sstenger@prosourcetech.com; Swintek, Albert M.
Subject: Riverside pipeline construction update
Good morning Jim,
With construction season just around the corner, I want to give you a brief update on communication,
easement acquisition and construction activities taking place with the Riverside Pipeline project.
Communication:
. Preconstruction meeting: On 03-04~08, contactors, other utility providers, and city staff
interested in the project (city engineers / public works directors, etc) participated in a
preconstruction meeting to review the final pipeline route, discuss concerns that may not have
been raised to this point, and learn about the construction schedule. In addition to that
general pre-con meeting, we will be happy to meet individually with city staff to discuss in
even greater detail the construction timeline and other issues of particular interest to your
community.
. PUC notification: On 03-06-08, a complete set of engineering drawing (outlining the pipeline
route) was sent to the Public Utility Commission, per the notification requirements outlined in
the Pipeline Routing Permit approved by the PUC in 2006. CenterPoint Energy was required
to send the PUC the plan drawings 14 days prior to the start of 2008 construction - which has
now been done. .
. Customer notification: On 03-15-08, a packet of information containing information about the
project, a copy of the Pipeline Routing Permit, and letter reminding people about the project,
will be sent to property owners along the route. A copy of that letter is attached FYI. The city
of Andover will also be receiving that packet of information in the mail, since the city is a
property owner along the route.
. Other: All property owners along the route were contacted by phone and/or in person as part
of the easement acquisition process. Given this, everyone should be aware that the final
phase of construction will be starting this spring. In addition, a Riverside Pipeline telephone
number (612-321-5329) has been set up and is being monitored daily, in the event property
owners have questions or concerns throughout the project.
Eas ment acquisition:
. Easements have been obtained from most of the property owners along the route. In a small
number of cases, the terms of an agreement have not been reached, prompting the need to
included those particular properties in a condemnation proceeding. In Hennepin County,
there are three such properties that will be reviewed in a hearing on 03-10-08. In Anoka.
County, seven properties will be discussed at a hearing on 03;..12-08. In all cases,
CenterPoint Energy is interested in reaching a mutually acceptable settlement that hopefully
works for all concerned.
Construction:
. Clearing of trees, vegetation, and obstructions along the route will begin 03-24-08
3/26/2008
Page 2 of2
. Construction will begin the week of 04-01-08, with a target completion date of 08-31-08
. Restoration of areas disturbed during the construction process will be restored throughout
the project.
Jim, I hope you find this information helpful. Please let me know if you and/or city staff is interested in
getting together to discuss in greater detail how the construction schedule will be impacting the city of
Andover. In addition, please don't hesitate to give me a call to discuss any issue regarding this or
other activities involving CenterPoint Energy - either now or in the future. Thank you - talk with you
soon.
AI Swintek
Manager, Local Government Relations
CenterPoint Energy
Direct: 612-321-4799
3/26/2008
C I T Y o F @
NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss/Approve 2009 Budget Development Guidelines
DATE: April 01, 2008
INTRODUCTION
City Departments will soon start preparing for the 2009 Annual Operating Budget Development
process and is looking to the City Council to establish the Council's guidelines for the
preparation of the 2009 Annual Operating Budget. Administration will provide a brief
presentation to the Council relative to the current City revenue and expense forecasts at the
meeting.
DISCUSSION
The following are some suggested 2009 Budget Development guidelines for your consideration
(consistent with discussion at the March 25, 2008 Council workshop):
1) A commitment to a City Tax Capacity Rate to meet the needs ofthe City and positioning the
City for long-term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
2) Continued development of a financial plan to appropriately structure the expenditure of bond
proceeds generated from the successful 2006 Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2009 General Fund expenditures.
4) A commitment to limit the 2009 debt levy to no more than 25% ofthe gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
ACTION REQUESTED
The Council is requested to review the aforementioned proposed Budget Development
guidelines, receive a brief presentation from Administration, and discuss whether or not the
identified guidelines are appropriate for developing the 2009 Annual Operating Budget.
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C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule EDA meeting
DATE: April 01, 2008
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the April 18, 2008 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Andover Station North Architectural Reviews
2. Update on Area Identification Signs
3. Bunker Lake Boulevard Median Update
4. TIP District Cash Flow Update
5. Purchase Agreement Reviews/Updates
6. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the April 18, 2008 City Council meeting.
-
.' @
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: April 01, 2008
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development Activity - Administration/Community Development
3. Update on CIP Projects - Engineering/Administration
4. Meeting reminders - Administration
5. Legislative Topics - Administration
6. Miscellaneous Activities
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
C I T Y o F On51 Yl!
NDOVE
DATE Aoril 1. 2008
~ Item #4. Approve Resolution/MSA Revocating & Designating MSA Streets _
Engineering
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