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Home My WebLink AboutMarch 20, 2008 - ---------- ------------------ It e C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting March 20, 2008 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/21/08) 4. Consider 2008 Softball/Baseball Tournament Application/Andover Baseball Association 5. Consider 2008 Spring/Summer Softball/Baseball Schedule 6. Consider 2008 Spring/Summer Soccer/Lacrosse Schedule 7. . Consider Meeting with North Metro Soccer Association 8. Update of Skate Parkl08-08/Commissioners Hupp and Kowalewski 9. Update of Joint Meeting with City Council 10. Review Outstanding Items 11. 12. Chair's Report 13.Adjournment C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider 2008 Softball/Baseball Tournament Application/Andover Baseball Association (supplemental) DATE: March 20, 2008 INTRODUCTION This item is a supplemental. Attached for your consideration is a softbalVbaseball tournament application form for the upcoming 2008 softbalVbaseball season as requested by the Andover Baseball Association (ABA). DISCUSSION Listed below are the Andover Athletic Association and Andover Athletic Association and the dates of tournaments that have been already approved by the Park Commission. The new ABA tournament is shown in bold. - - May 31-June 1/AAAlAndover Spring Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - June 6-8/ABA/Andover Baseball Association Mid Season Tournament! Fields 1-6 at Sunshine Park, Pine Hills Park, Hidden Creek North Park, Strootman Park, Field 7 at City Hall, Shadowbrook East (south and north fields), and Andover Station North Ball Fields (west, middle, and east fields) - June 13-15/ ABA/MY AS National Qualifier 11 B & 10B/Fields 1-6 at Sunshine Park - June 20-22/AAA/End of Season Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - July 11-13/ABA End of the Season Tournament/Fields 1-6 at Sunshine Park and Field 7 at City Hall - July 18-20/ ABA/End of the Season/Fields 1-6 at Sunshine Park, Pine Hills Park, Hidden Creek North Park, Strootman Park, Field 7 at City Hall, Shadowbrook East (south and north fields) - July 18-20/MYAS State Tournament 14A/Andover Station North Facility (west, - .._- middle & east fields) - July 25-27/AAA/Senior High Co-Ed End of Season Tournament/ Fields 1-4 at Sunshine Park & Field 7 at City Hall - August 2-3/AAA/Field of Dreams Tournament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) Note: The Andover Family Fun Fest is scheduled for July 11 & 12. ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached tournament application forms from the Andover Baseball Association. Respectfully submitted, T!:t!~ cc: Joe Deitz, ABA ~ - .._- .. .. - Mar-19-2008 12:48 AM Mutual of Omaha 9528886253 10/13 2'DOB ~~-.lll ~~"all S~~~ 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Andover Baseball Association Mid Season Tournament TOURNAMENT ORGANIZATION: Andover Baseball Association TOURNAMENT SPONSOR: ABA TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Joev Dietz (print name): Mike Keenev ADDRESS: 1318 140lh Ave NW ADDRESS: 14305 Yellow Pine St N'N CITY, STATE. ZIP CODE: Andover, MN 55304 CITY, ST A TE, ZIP CODE: Andover, MN 55304- PHONE: 763-757-5896 - 612-987-8884 (home) (work) - (mobile) -PHONE: 763-434-8465_ _ 612-790-1627 ,.."...... \ ,,,"'''''\ 1...."..11...\ Note: The Tournament Director(s) or designee shall be on site at all times during the duration ofthe tournament Check here if organization .Is located in Andover X DATES OF TOURNAMENT: June 6 through June 8 PARK FEES AND USAGE Fees are as follows: (Check A or B) 0 A No Field Maintenance o Adult - $275.00 tournament fee for the park (*), plus a $200.00 field usage fee per field X Youth. - $275.00 tournament fee for the park (oO), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Iimer. lime and batter's box during the duration of the tournament. The Toumament Director is responsible for maintenance offield(s). ~ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. D B. With Field Maintenance [I Adult - $650.00 tournarnent fee for the park (*), plus a $200.00 field usage fee per field o Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee perfleld for al/ youth organizations not affiliated with Andover youth Note: (.) This tournament fee is used to secure the use of the fleld(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins. restrooms and builcfmg) Including the maintenance of fields. The usage fee includes the use of the Ii mer, lime and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Qamaoe Deoosit Fees (Check A or B) D A $500 Profit Organizations X B.. $250 Non-Profit Organizations Mar-19-2008 12:49 AM Mutual of Omaha 9528886253 11/13 Park usage as follows: (Check fields requested to be used) X Pine Hills (baseball only) X Shadowbrook East Park-South Field (baseball only) X Hidden Creek North Park (baseball only) X Shadowbrook East Park-North Field (baseball only) D Eveland Fields-North Field X Andover Station N. Ball Field Facility-West Field D Eveland Fields-Middle Field (baseball only) [] Eveland Fields-South Field X Andover Station N. Ball Field Facility-Middle Field X City Hall Field #7 (baseball only) X Strootman Park X Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshine Park X Diamond NO.1 X Diamond NO.4 X Diamond NO.2 X Diamond No.5 X Diamond No.3 X Diamond NO.6 Note: If your organization schedules 2 fields and uses' additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. X If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Pink & Recreation Commission at the first Thursday meeting in Ja~uary. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due elghtweeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the' Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.- If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator. 1685 Crosstown Boulevard NW, Andover, MN55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions. etc. · During the months of May & June. no more than three consecutive weekend tournaments in a row will be allowed. · Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO COHOl I 2-07- <9007 DATE EC OR #1 (signature) {~... (f) -0 ~ 5~ ------ ---------------- It e .- -.'- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider 2008 Softball/Baseball Tournament Application/Andover Baseball Association DATE: March 20, 2008 -- . .- -. '0 - INTRODUCTION .- This item is pending item. DISCUSSION Andover Baseball Association (ABA) had indicated to city staff a couple weeks ago that ..- they would be submitting an application for another tournament for early June (apparently there was one tournament they thought they had submitted as part of the previous submittals but didn't). To date the city staff has not received that application. Listed below are the Andover Athletic Association and Andover Baseball Association - and the dates of tournaments that have already been approved. -- . - - . - May 31-June 1/AAA/Andover Spring Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - June 13-15/ ABA/MY AS National Qualifier 11 B & 10B/Fields 1-6 at Sunshine Park - June 20-22/AAA/End of Season Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - July 11-13/ABA End of the Season Tournament/Fields 1-6 at Sunshine Park and Field 7 at City Hall - July 18-20/ABA/End of the Season/Fields 1-6 at Sunshine Park, Pine Hills Park, _. -. Hidden Creek North Park, Strootman Park, Field 7 at City Hall, " Shadowbrook East South and North fields - July 18-20/MY AS State Tournament 14A/Andover Station North Facility (west, middle & east fields) - July 25-27/AAA/Senior High Co-Ed End of Season Tournament/ Fields 1-4 at - ---- Sunshine Park & Field 7 at City Hall .. - - August 2-3/AAA/Field of Dreams Tournament/ Fields 1-6 at Sunshine Park, -. - -. Eveland Fields (north, middle & south fields) Note: The Andover Family Fun Fest is scheduled for July 11 & 12. .. .. - It e -- - ACTION REQUIRED If an application is received, the Park & Recreation Commission is requested to consider approving the tournament application from the Andover Baseball Association. ~rd' Todd J. Haas - - cc: . Joe Deitz, ABA .- . -- - .. - . -. ':"'- - _.. + .- .- -., .. .. -- - - - ---- _. - -. - -. + ---- - --+ - -. - .-- ----- e e c I T y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W..- ANDOVER, MINNESOTA 55304 - (763) 755-5100 FAX (763) 755-8923 - WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Assistant Public Works Director SUBJECT: 5. Consider 2008 Spring/Summer Softball/Baseball Schedule DATE: March 20, 2008 INTRODUCTION This item is in regard to consider approval of the 2008 spring/summer softball/baseball schedule. DISCUSSION Attached for your review is the proposed 2008 softball/baseball schedule. The City has received applications for use of the fields from the following groups: % of 2007 Democratic . Certificate Established Name of Group Participants Procedures & 501e3 of Grievance from Andover Elections (State) Insurance Procedures Andover Athletic 71% Yes* Yes Yes No -. Assoc. (AAA) Andover Baseball 98% Yes* Yes Yes Yes Assoc. (ABA) Note: No changes have been made since 2007 when the By-laws were first required to be submitted as part of the application for use of the fields. Copies of the By-laws of both associations are available from city staff if you would like to review them. e Both associations have agreed upon the schedule that is included in your packet. The schedule includes the Andover Fun Fest and the tournaments that have been approved for the year. Also North Metro Soccer Association may use City Hall #7 on Friday, Saturday's or Sunday's. - ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2008 softball/baseball schedule. --- Respectfully submitted, ~;(~ -- Todd Ha s cc: Kelly Gothier, Andover Athletic Association, 16451 Makah St. NW, Andover Joe Deitz, Andover Baseball Association, 1318- 140lh Avenue NW, Andover Mark Miller, North Metro Soccer Association, 2758-1581h Avenue NW, Andover -= ~tv8 ~oA-"ct"l kseblU SLhedv.ik- 03/06/2008 12:42 FAX 6123~22 BBDO MPLS - l{'tl6e5" ~001/004 A1T14: 1GW H, ANDOVER PARK AND RECREATION COMMISSION (PRe} APPLlCA TION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities AMDO\JetZ A11-lLe1lG }c~(JC,LJ\~ Association President ~.,~V~ (';tJr1I\ P€lG:rZ Phone (Home) 7r:,;.. t(sq -L(I b\l Print Name (Work) qS'~- ~el" f~Z'{ ~ (Mobile) 61 - ~ - 0673' Association President ~ 0 >- M4\t....- laOS ( ~ Cf S Sign ture (req Ired) Date Address Y€,f.,..U)l~ i'(~ City, t\ f'J 00 u€l<.. State ~ Zip 5510 t/ APPLlCA TION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDA YIN NOVEMBER. NOTE: Scheduling decisions will be made at the. PRe meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRe meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of Its-eitizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requeSb submitted by the due date with this comDleted form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expeded in program this year 97 :J- Number of participants expected from Andover this year 71() Number of participants in program last year 850 Number of participants from Andover last year 3 ,.rr Z~ 104 rJtl 0€1~ (Z ,. U~D€lZ- ,Lf "r.JtJOC:\,"'( Age brackets for participation AND - 1 (~ "lJ~Ot1t (,q ~ lJtJO~ / -S (J.. lfi , ~ Co -eo 03/08/2008 12:42 FAX 8123_22 BBDD MPLS GftM 6""'- I4J 002/004 SV tJ OAt.{ - ~ M llrJOf\t.i - , e n,e-~-Za Number of game fields/rinks needed per week this year lJ-!G\JNt;.:So A\.( . ( z... ~ - "Z() Indicate season start and end dates A p(.2..{ L (t{ - All 611), 10 - Time slot desired (list 2 Choices) 1. 0':00 - q;~'S 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Number of practice fields/rinks needed per week this year - Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Fieldlhockey rink (practice or games) use by any association or team is prohibited Without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLlCA TIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORrylA TION IS PROVIDED. THIS APPLlCA T'ON DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2102 fieldua.doc 2 ----- --------------------- ------------ e e ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Baseball Association Association President Joev Deitz Phone (Home) 763-7'77- 5P1y Print Name (Work) &'12... 9 i' 7- 1i' 'i' r Y Association President b ~ 3/7 fi 'i' (Mobile) (;,2..- e;e7- ra-~'-I , . Date ignature (required) Address I s J ~ !'fv f!y Av~ Ai vJ City Andover State Mn Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year The numbers are close to the same as 2007 Number of participants expected from Andover this year expectations would be same as last year Number of participants in program last year 921 Number of participants from Andover last year 870 m-MAR-l e ZBOO . . . . p .. . .. ____.a_.a.a.a_.a_ ~.a . .- . . e 1 - Number of game tieldslrinks needed per week this year SEE ATTACHED SCHEDULE - Indicate season start and end dates April 28th throuah~1 ua.lh f ~ Z.7~ Time slot desired (list 2 choices) 1. S :00 -/ /,' tJo 2. ~: }O' IO:'!>O List specific fields/rinks being reqUested~fer to attached listing) 1. ~ ~rr~ 2. Number of practice fields/rinks needed per week this year ~c t:L n-~ ck,J.' Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. 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Cl 0 W W CJ'J ~ > W 0 0:: LO CD C) CO 0- <( CO ... <( f-- .s ~ ca C/) .5 CD -e Cl - 0 c: 0 e u u. - ~ .f { CD C/) :J e co N ai " .s ~ fa ca <( ::::i Q 0 ~. ~ It !9 Q.: C/) c:c c: '> ~ c..; <.) e e 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director - SUBJECT: 6. Consider 2008 Spring/Summer Soccer/Lacrosse Schedule DATE: March 20, 2008 INTRODUCTION This item is in regard to consider approval of the 2008 spring/summer soccer/lacrosse schedule. DISCUSSION Attached for your review are the proposed fields that will be available for 2008 soccer/lacrosse ... season. The City has received applications for use of the fields from the following groups: % of 2007 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures North Metro Soccer 52% Yes Yes . Yes Yes .- Assoc. (NMSA) . Andover Area 31% Yes Yes Yes No -- .- Lacrosse Assoc. (AALA) Andover High 100% Operating Operating Operating No School Boy's Club under AALA under under AALA AALA - ...:--. . ,Note: Copies of the By-Laws, 501 C3 Status, Certificate of Insurance and Grievance Procedures for NMSA are available from City staff if you would like to review them. ... .. The City at this point has not received the Grievance Procedures from AALA or from the lacrosse high school boy's club. Note: According to our records from last year (2007), the City did not receive established grievance procedures. Otherwise the By- - Laws and the 501 C3 Status forms for both groups are available from City staff if you would like to review them. - ---. - .. At the time the packets were sent to the Commissioners, City staff still had not received an . . agreeable schedule. We are hoping the three groups competing for the fields may have an .. - - ,. agreeable schedule available at Thursday's meeting. If not, it is recommended to table the item until the next meeting, which is scheduled in April. Note: Chairman Masloski has been or will be talking to each of the groups to see if things can be worked out as to an agreeable schedule hopefully before the Thursday's meeting. ACTION REQUIRED . . If a schedule is submitted, the Park and Recreation Commission is requested to approve the ..,...~ 2008 soccer/lacrosse schedule. e e - ReSpectlUII~ ~~ ' Todd J. aas cc: Maureen Hoopes, NMSA, 15336 Linnet St. NW, Andover Brent Wilke, AALA, 15989 Xeon St. NW, Andover Dawn Lawrence, Andover Lacrosse Boy's High School Club, 14326 Quince Street NW - - ..' - . -.- - - -- - -- . - .. .. ..' - -. - .. ... - - ..- - .. -. .. ... - -- - --=-_0' ; .. - e e I~ l/) = ZI 'tf:J ~en C'G "CS - - - f- ~ l/) = ~I "CS ..... I C ..... 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APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities North Metro Soccer Association Association President Maureen Hoopes Phone (Home) (763) n2-0325 Print Name (Work) Association preSiden~ JfU 10 r (Mobile) (612)812-7023 Signature (requi d) Date Address 15336 Unnet Street North West City Andover State Minnesota Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this com Dieted form will be given the highest priority. Subsequent requests wi" be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 1 800 - 2 000 Number of participants expected from Andover this year 1000-1100 Number of participants in program last year 1 903 ! CITY OF ANDOVER J Number of partiCipants from Andover last year 1.017 "'"'-'- '. .~.. ... ...... Age brackets for participation U6 (Pre-K. K)- U19. COED Proaram. and Adult Proaram Collaboration 1 Number of game fieldSlrinkaeded per week this year See .ached Schedule Indicate season start and end dates 2008 - April 1 st throuQh AUQust 17th Time slot desired (list 2 choices) 1. See Attached Schedule 2. See Attached Schedule List specific fieldslrinks being requested (refer to attached listing) 1. See Attached Schedule 2. See Attached Schedule Number of practice fields/rinks needed per week this year See Attached Schedule Time slot desired (list 2 choices) 1. See Attached Schedule 2. See Attached Schedule List specific fieldslrinks being requested (refer to attached listing) 1. See Attached Schedule 2. See Attached Schedule Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 , fielduse.doc I 2 2.&f)e.. Sptt.(;....$'(A, iWMd ~~. / ANDOV&ARK AND RECREATION COMNAIONlPRC} t...~J/(;1$r4 5~"~J.uI.t:. APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities. ,4rdJ~F M.1A Seka! !3o{fJ if} f f/ Association President flJutf. !kfloJ?.." . . . Phone (Home) 7?~ "'lf~'1...lIvf . Print Name (Work) ~/Z-- 7/~-ZZ.37 -fl/ (Mobile) /./~ - 797 -8'6' efT Association President L.v ~ . ignature (required) Date Address-W# Ii 4J L/wJ City M,;~ . State H('1t/ Zip c,s""3()f. . APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NO:rE: Scheduling decisions will b~ made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD TflURSDA Y IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL.. . NOTE: Scheduling decisions will be made at the PRe meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. . The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered With City youth associations having first priority. Number of participants expected in program this' year ...1) () Number of participants expected from Andover this year 50 I()() 70 Number. of participants in program last year Number of participants from Andover last year q(J 10 . Ail~ brackets for participation l-/iJ'h.xhJo 1 (qJ /J jllicle-oStll'Cv s ) , 1 e e Number of game fields/rinks needed per week this year d X 0/L Indicate season start and end dates -1n'; / - J [(11'(. jCJ Time slot desired (list 2 choices) 1. {"c II-III'Y~- 2. Ust specific fielps.irinks being reques~fer ~o ~ltacIJed, '~ (, ~ 1f ((7- F e ~r p 1, h:J me Kr>, . ':;(}WA~ e ffi I . . ' IIf1 r/ 2,. .' . . Number of practice fieJdslrinks needed per week this year 3-1 r tJ.J-IL Time slot desired (list? choices) 1. -tu / / -I-/>n~ 2. List specific fields/rinks being request~d(refer to attached listing) 1. .-. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Fieldlhockey rink (practice or games) use by any association or team is prohibited without approval by the Park: and Recreation Commission or its designee. Note: Any organization and/or association that applies for use' of a recreational facUity will be required to pay ~ fee as determined by the City Council for park security. . APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALLfNFORMA TION IS PROVIDED. THIS APPlICA TfON DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 . Revised 1/2/02 fielduse.doc ~S' '$(.')~t'l :.~,cvo~ $dHeJ(,~.Ie...... AN DOVe PARK AND RECREATION COM.,ON (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Area Lacrosse Association Association President Brent G. Wilke Phone (Home) 763.753.8246 Print Name (Work) 612.723.4660 Association President ~.~ Qoo8' ()~ tt:) (Mobile) 612.723.4660 Signature (required) Date Address PO Box 48062 City Coon Raoids State MN Zip 55448 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 250 Number of participants expected from Andover this year 98 Number of participants in program last year ~ 2'iQ 1 ~'-~~ K eLl' ,..,duJe, ~ Number of participants from Andover last year 77 3rt'. H.~. ~1.'Ier.s. Age brackets for participation Grade 3 thru 8 (aaes 8 to 14) ~ 1 Number of game fieldSlrinkeeded per week this year 2 e Indicate season start and end dates May 15 to July 31 Time slot desired (list 2 choices) 1. Everyday 5pm to dusk 2. Everyday 5pm to dusk (except Satruday and Thrusday List specific fields/rinks being requested (refer to attached listing) 1. Girls Youth Lacrosse Prairie Knoll Southeast Field 2. Boys Youth Lacrosse Sunshine #3 Number of practice fieldslrinks needed per week this year 2 Time slot desired (list 2 choices) 1. Everyday 5pm to dusk 2. Everyday 5pm to dusk (except Satruday and Thrusday List specific fields/rinks being requested (refer to attached listing) 1. Girls Youth Lacrosse Prairie Knoll Southeast Field 2. Boys Youth Lacrosse Sunshine #3 Note: If association' is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. No C}..f~~ ~ - <t' ~ E lA()\.1J v~ r(2-0"", M G. (< \ 1.. V t'1Y\ C/\. ~(Zo ct.s ~ Q'Y\l..'f C.~~{f ~ -n "i LA-<.-. A- ~ '-0 t...;I ~ F~ I-t\ C\ <to )()~~'rl ,f..~~ Fc..j.. ..,. r< AA f\ \ ...... { .. . Approved: 1/2000 Revised 1/2102 fielduse.doc 2 e e ..- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director ... Subject: 1:. Consider meeting with North Metro Soccer Association Date: March 20, 200S INTRODUCTION This item is in regard to considering a joint meeting with North Metro Soccer Association (NMSA) Board. DISCUSSION City staff is has been contacted by Mark Miller of NMSA about scheduling a joint meeting with their board on April 1 ih. The meeting would begin immediately follow the regular scheduled meeting of the Park and Recreation Commission. NMSA will be providing city staff a list of items that they would like to discuss. One of the topics will be short and long term plans for soccer field development within the parks system. - ACTION REQUESTED -' .- The Park Commission is requested to consider approving a joint meeting with the NMSA board for Thursday, April 17, 200S at 7:30 pm or shortly thereafter. Respectfully submitted, - -,--.- - -- ~~ Todd J. Haas -. CC: Mark Miller, 275S-15Sth Avenue NE, Ham Lake -- -- -- - ~. -- - -=-......... . .- n= H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\032008\item 7.doc ----_._--~ e e C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US . To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: ~ Update of Skate Parkl08-08/commissioners Hupp and - .. Kowalewski Date: March 20, 2008 INTRODUCTION Commissioners Hupp and Kowalewski will give an update of where they are at in. regards to the presentation that they will be make at the joint meeting with the City Council. ACTION REQUESTED No action is necessary. Respectfully submitted, -- ~/~ Todd J. Haas _u -- .. - _0- ,--" - "- , 0 "'~.,..-'" H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\032008\item 8.doc C I T Y o F ~- NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 .FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 9. Update of Joint Meeting with City Council DATE: March 20, 2008 INTRODUCTION This item is in regard to the status of a joint meeting with the City Council. . ~ - -... DISCUSSION A joint meeting has been scheduled with the City Council for Thursday, March 25, 2008 at 6 pm to discuss the skate park. Please put this on your calendar. ACTION REQUESTED' No action is necessary. - Respectfully submitted, ~~ Todd J. Haas --- .0... - ...-- ---- .. ..- .. - -- .- =-= C 1 T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director / SUBJECT: 10. Review Outstanding Items DATE: March 20,2008 Issues list as of 3/14/08 COMPLETED PROJECTS - None at this time. ON-GOING PROJECTS - DeveloD Site Plans for all existing parks which indicates the facilities available. (On-Going). Andover Station North Park (DroDertv south of the old landfill) - The plumbing is currently being installed. It is anticipated that the plumbing work will be done within the next week or so. As far as city staff knows, it is still a goal of ABA to have the bathroom available for use before the season starts. As far as the playground equipment, the larger components have been delivered to the city but the remaining pieces (swampy, stallion, tilted sky runner and spring pod) are on order and should be delivered within the next few weeks. City staff is working on receiving quotes from fence contractors over the next month. Also as you may recall, we are planning to put up a short fence (probably around 5 feet in height) on the west side of the playground equipment along the top of the pond to keep people out of the pond and also a fence along the south side of the playground area adjacent to the trail to help keep people from going out on to the trail and parking lot. In regards to the status of the 10-row bleacher for the middle field, the City staff has approved a quote for the purchase of three 5-row bleachers, which includes the trade in value for the 10- row bleacher to SAAFE (the company that sold the City the 10 row bleacher last year). The trade in value of the 10-row bleacher is being used to help purchase two of the three 5-row bleachers. The Andover Baseball Association is paying for the third 5-row bleacher. As you mayor may not know, the 10-row bleacher is little too big for the area as it does not give much room since the concession stand is adjacent and right behind the bleacher. We are also concern that individuals would be able to climb onto the roof of the building since the bleacher sits to close to the building. The west field would remain having one 10-row bleacher and the east field would remain with one 5-row bleacher. UDdate of Park Dedication ImDrovement Fund Quarterly ReDort - Next quarterly report is due in April. UDdate of Quarterly Sheriff's DeDartment ReDort on Park Patrol & Vandalism -Next quarterly report is due in April. Woodland Crossina Park - Now that the 2008 CIP for parks has been approved by the City Council, the playground equipment has been ordered. The structure is designed for 2-12 year olds and will be installed sometime this spring. ComDrehensive Plan (Park & O~en SDace ChaDter) - Nothing new to report. The City Council reviewed the final draft this past February 6 for all the various chapters of the plan including the parks chapter. The Planning Department has sent out the draft plan to the surrounding communities and other governmental agencies for their review and comments. These various agencies will have up to 6 months to review the plan. Strootman Park - This is where we are at with bleachers. One (1) bleacher is needed at Prairie Knoll Park and we are still in need of one (1) bleacher at Hidden Creek North Park soccer field. Currently we have a 3 H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\032008\item 10.DOC e e row and a 4 row at Shadowbrook East Park. One of the bleachers will be moved to Strootman Park and the other bleacher will be moved to Hidden Creek North Park soccer field. Shadowbrook East Park will be getting the two (2) new five (5) row bleachers (one for each ball field). We have obtained quotes and the bleachers are on order and should be here later on this spring. ON-HOLD PROJECTS - None at this time. TASK FORCE UPDA TES - Skateboard Task Force - Hupp/Kowalewski Item is on the agenda. Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at with the presentation that will be given on Tuesday, March 25th to the City Council. OTHER ITEMS OF INTEREST - None at this time. Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\Park & Rec Packet Infonnation\ltems\2008\032008\item 10.DOC