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Home My WebLink AboutFebruary 21, 2008 - 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting February 21,2008 6:15 P.M. Skateboard Task Force Meeting . Neighborhood meeting 7 :00 P.M. 1, Call to Order 2. Resident Forum 3, Approval of Minutes (2/7/08) 4. Consider 2008 Tournament Application for Softball/Andover Athletic Association 5. Update of Schedule Use of Recreational Facilities/Minnesota Thunder 6. Review Outstanding Items 7, Chair's Report 8, 9. Adjournment 7:15 P.M. or Shortlv Thereafter (Work Session) 1. Call to Order . 2. Discuss Skate Park/08-08/Andover Skate Park Task Force 3. Adjournment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304,. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission Todd J. Haas, Asst. Public Works Director 4. Consider 2008 Softball/Baseball Tournament Applications February 21, 2008 INT ODUCTION Thi item is in regard to considering the attached softball/baseball tournament application forms for the upcoming 2008 softball/baseball season as requested by the And ver Athletic Association. DIS USSION The Andover Athletic Association has made application for another softball tournament in ctober. The tournament is the Field of Screams Halloween Tournament, which is iden ified in bold below. Below are the tournaments that have been scheduled along with this tournament, - May 31-June 1/AAAlAndover Spring Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - June 13-15/ABAlMYAS National Qualifier 11B & 1OB/Fields 1-6 at Sunshine Park - June 20-22/AAAlEndof Season Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - July 11-13/ABA End of the Season Tournament/Fields 1-6 at Sunshine Park and Field 7 at City Hall - July 18-20/ABAlEnd of the Season/Fields 1-6 at Sunshine Park, Pine Hills Park, Hidden Creek North Park, Strootman Park, Field 7 at City Hall, Shadowbrook East South and North fields - July 18-20/MY AS State Tournament 14A1Andover Station North Facility (west, middle & east fields) - July 25-27/AAAlSenior High Co-Ed End of Season Tournament/Fields 1-4 at Sunshine Park & Field 7 at City Hall - August 2-3/AAAlField of Dreams Tournament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - September 20-21/AAAlField of Screams Halloween Tournament/Fields 1-6 at Sunshine Park Not ( As a reminder, the Andover Family Fun Fest is still scheduled for July 11& 12. ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached tour I ament application form from the Andover Athletic Association. Respectfully submitted, ~~/~ Todd J. Haas cc: <elly Gothier, AAA Steve Windsperger, AAA Attaehments: 2008 Spring-Summer Schedule ,t;.<Qts' <>offq{/ I ~iL~t.JI 5'eh.eJ...fk- 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) Ft I;LO eX II 5 ~vfA~' l1A L/..IJvJraeN lOJR ~. AWDO\leR vtTl:lJ&n G {f SS(} C), Itnop ,- II 11 TWO TOURNA ENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #2 (print name): (print name): S+eve W ;t)r~~e.-v ADDRESS: ADDRESS: Jt../ &, if. 5 A-l'({ bY\ s1. }J W -A rJ pJ\! EX< MN CITY, STATE, ZIP CODE: (ZeLWlW{{ MA./553P0 / PHONE: 61 Z -7S"V -Q3Z'! PHONE: ~-34{,7 (&I(}) 74'3 -5100 (work) (mobile) (home) (work) (mobile) Note: The Tour ament Director(s) or designee shall be on site at all times during the duration of the tournament. Chock h"" "1""'''00 " I_ed " Ando~, )Y DATESOFTOU NAMENT: Se.p-re~~eu ZO-;z..l. ~. , PARK FEES AN USAGE Fees are as fOIlO~: (Check A or B) o A. No Field Maintenance o Ad1ult - $275.00 tournament fee for the park (*), plus a $200.00 field usage fee per field )(Yo h - $275.00 tournament fee for the park (*), plus a $100.00 field usage fee per field fo all youth organizations not affiliated with Andover youth N te: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), Number of fields to be used Not : 1 day tournaments will be charged 75% of the tournament and field usage fee, 0 B. With ield Maintenance o Ad It - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field o Yo th - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for II youth organizations not affiliated with Andover youth No e: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. Number of fields to be used Not : 1 day tournaments will be charged 75% of the tournament and field usage fee, Park usa e as f 1I0ws: (Check fields requested to be used) Soft all Fields Baseball Fields [] Eveland Fields-North Field [] Andover Station N, Ball Field Facility-West Field [] Eveland Fields-Middle Field [] Andover Station N. Ball Field Facility-Middle Field [] veland Fields-South Field [] Andover Station N. Ball Field Facility-East Field ~ unshine Park-Diamond No.1 [] Hidden Creek North Park unshine Park-Diamond No.2 [] Pine Hills Park t unshine Park-Diamond No.3 [] Shadowbrook East Park-South Field rt unshine Park-Diamond No.4 [] Shadow brook East Park-North Field J! unshine Park-Diamond No, 5 g unshine Park-Diamond No.6 ity Hall Park Complex #1-Diamond No.7 Note: If your or anization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for e ch additional field plus an administration fee of 10% penalty. SPECIAL RE U ST SECTION Check the following boxes if applicable, . ~ If you ne d to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessa to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Departm nt will be necessary prior to any use. [] List any pecial instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations,) All reqoesto [oJ"""me",, m"" be ,"bm""", by Deoembe, 15. The app/I,al"m w;n be """lde'O<l by the Pa'" & """""'0' Commission at ti first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be sub itted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for appHcations. made less than eight weeks prior to the tournament date, All fees must be submitted with the application nolat r than eight weeks prior. to the tournament date, For any late application, the late fees must also be submitted with the applicatio , including the penalty fee, Late applications must be approved by the Park and Recreation Commission at least two weeks rior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations havi g first priority. A $500,00 damag deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Anyequipm nt damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), I ss any money for damages, will be returned after inspection by the Public Works Parks Supervisor. . If the tournamen organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council h s adopted the following refund policy: "Fees for tourn ~ ments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, 'eOhecthe To" fame", Fee, FJeld U,_ Fee '''' the Non-',_" L~"o, Uoe'"e Fee w;n be ,","mod. I' the oven! that another sponso requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further informatio is needed, please contact the Parks Coordinator at 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserve the right to cancel or delay usage of the fields due to weather, field conditions, etc. · During the month of May & June, no more than three consecutive weekend tournaments in a row will be allowed. · Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security, Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL f'aJ /. 06 .._- DATE h (Jg ~ DATE I TO CTOR #2 (signature) Revised: January 9, 2008 toumapl.doc(12119/00) 685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 0 (763) 755-5100 FAX (763) 755-8923 0 WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission Todd J, Haas, Assistant Public Works Director 5. Update of Schedule Use of Recreational Facilities/Minnesota Thunder February 21, 2008 INT ODUCTION This tern is an update in regards to the Minnesota Thunder to holding a soccer camp at Sunshine Park. DIS USSION City taff is been contact with the representative of the Minnesota Thunder regarding the fee that will e required to use the facilities. The Thunder representative have indicated that they will not have problem with paying the fee of$75 per day for full days and paying half of the $75 for half y use. It is also our understanding that the Thunder will be rescheduling the camp a week later an requested. Weare still waiting for confirmation on this. ACTI N RE UIRED The P k and Recreation Commission is requested to consider the Application for Scheduled Use of Re' eational Facilities as requested by the Minnesota Thunder. Cc: T' a Kramer, Minnesota Thunder, 2124 W. University Avenue, Suite 215, St. Paul, MN 55114 C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 553040 (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJE T: 6. Review Outstanding Items DATE: February 21,2008 Issues Ii t as of 2/19/08 COMPL TED PROJECTS - None at this time. D velo Site Plans for all existing parks which indicates the facilities available. (On-Going). Andove Station North Park ro ert south of the old landfill - The city staff has recently been contacte by the Andover Baseball Association (ABA). ABA is going to be start heating up the building and start wo king on the plumbing and some of the other interior work that needs to be done. It is still a goal of ABA to ave the bathroom available for use before the season starts. As far as the playground equipment, the larg r components have been delivered to the city but the remaining pieces (swampy, stallion, tilted sky runner a d spring pod) are on order and should be delivered within the next few weeks. City staff is working n receiving quotes from fence contractors over the next month. Also as you may recall, we are planning to put up a short fence (probably around 5 feet in height) on the west side of the playground equipme t along the top of the pond to keep people out of the pond and also a fence along the south side of the pi yground area adjacent to the trail to help keep people from going out on to the trail and parking lot. In re ards to the status of the 1 O-row bleacher for the middle field, the City staff has approved a quote for the p rchase of three 5-row bleachers, which includes the trade in value for the 10-row bleacher to SAAFE (he company that sold the City the 10 row bleacher last year). The trade in value of the 10-row bleacher is being used to help purchase two of the three 5-row bleachers. The Andover Baseball Associati n is paying for the third 5-row bleacher. As you mayor may not know, the 1 O-row bleacher is little too big for the area as it does not give much room since the concession stand is adjacent and right behind the b1eac~er. We are also concem that Indl~dua~ would be able to cHmb onto the roof of the building since the bleac er sits to close to the building. The west field would remain having one 10-row bleacher and the east field would remain with one 5-row bleacher. U date Park Dedication 1m rovement Fund Quarterl Re ort - Next quarterly report is due in April. U date 0 Quarterl Sheriff's De artment Re ort on Park Patrol & Vandalism -Next quarterly report is due in Ap il. Woodlan Crossin Park - Now that the 2008 CIP for parks has been approved by the City Council, the playground equipment has been ordered. The structure is designed for 2-12 year olds and will be installed sometime this spring. Com reh nsive Plan Park & 0 n S ace Cha ter - Nothing new to report. The City Council has reviewed he final draft earlier this month (February 6 ) for all the various Chapters of the plan including the parks cha ter. The Planning Department is in the process of sending out the draft plan to the surrounding communit es and other governmental agencies for their review and comments. These various agencies will have up t 6 months to review. H:\Engineerin \Parks\Park & Rec Packet Information\ltems\2008\022108\item 6.DOC Stroot an Park - This is where we are at with bleachers. At this point 2 bleachers are still needed for a couple arks. One (1) bleacher is needed at Prairie Knoll Park and we are still in need of one (1) bleacher at Hidd n Creek North Park soccer field. Currently we have a 3 row and a 4 row at Shadowbrook East Park. ne of the bleachers will be moved to Strootman Park and the other bleacher will be moved to Hidden Creek North Park. Shadowbrook East Park will be getting the two (2) new five (5) row bleachers (one fOr each ball field). Currently we are obtaining quotes from the bleacher venders and expect to receive these b the end of the week. It is anticipated to cost about around $6500 for 2 new bleachers. ON-HO D PROJECTS - None at this time. TASK ORCE UPDA TES - Skateb . ard Task Force - Hupp/Kowalewski Item is n the agenda as a work session item. Commissioners Hupp and Kowalewski will lead the discussion. Please refer to the agenda item for additional information. OTHE ITEMS OF INTEREST - None at this time. Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineer i g\Parks\Park & Rec Packet Information\ltems\2008\0221 D8\itAm Rnnr. 685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 0 WWW.CI.ANDOVER.MN.US Park and Recreation Commission Todd J. Haas, Assistant Public Works Director 2. Discuss Skate Parkl08-08/Anodver Skate Park Task Force (Work Session Item) February 21 , 2008 I TRODUCTION his item is in regard to discussing the proposed skate park that is being r commended by the Skate Park Task Force. .ISCUSSION ttached is the proposed layout of the skate park that is being recommended by t e Task Force. Over the past 3 months the Task Force (Hupp and Kowalewski) ave been meeting with staff and about four youth skate boarders as to the types features that should be included in the park. There are a number of options as t the type of materials that could be. The more popular skating surface materials. :e skate lite, steel and concrete. After doing research on the types of materials t I at are available which also includes talking with other municipalities, the most durable and the most longer lasting material is concrete, Apparently there are only two companies that build concrete ramps-Spohn Ranch and Solo. Between ~e two concrete companies. Spohn Ranch has been very well received. lbe ity of Oakdale did purchase their ramps from Spohn Ranch last summer and ~s been very satisfied wllh their products. The Solo products in discussing this ith the City of Minneapolis have not been a good product for them. Since the 010 products are not fully enclosed, there will be problems with debris blowing under the features they can be somewhat of a maintenance issue. Also they h ve had problems with the ramp lips curling up on them, which is concern for t e skate boarders. Attached are some pros and cons regarding various products f r your review. s far as the skate lite surfaces, the product is warranted for only 5 years and g nerally after 5-7 years the surfaces have to be replaced which can be relatively e pensive to the City. The steel surfaces are much longer lasting but can be n isy and with the black powdered coated painted surfaces they can get hot. merican Ramp Company does offer a 20-year warranty on their steel ramps. t this point the estimated costs for the improvements are as follows: H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\022108\item 2 (work s ssion),doc . . Skate park equipment based on estimate from Spohn Ranch -$100,000 (See attached drawings of proposed layout) . Estimated fencing around the perimeter of the skate park - $10,000 . Estimated cost to pouring the footing slab and flatwork - $41,000 . Mise item (garbage cans, benches, ect) - $2500 . Security light - $7500 . Construct paved trail from parking lot to skate park - $5000 he task force members are having informational meeting with the neighbors rior to Thursday nights meeting to see if the neighbors have questions, oncerns or comments. I you have questions prior to the meeting, feel free to contact me directly or ontact either Commissioners Hupp or Kowalewski. UDGETIMPACT 100,000 has been approved for construction of the skate park. If the entire Park ommission with the agreement with the recommendation to construct a oncrete skate park, additional funds would need to be authorized be the City ouncil. CTION REQUESTED he Park Commission is requested to review the recommendation of the Skate ark Task Force and determine if any changes are to be made. espectfully submitted, C: Mary Jo Johnson, 1318-145th Avenue NW, Andover :\Engineering\Parks\Park & Rec Packet Information\ltems\2008\022108\item 2 (work s ssion).doc Spohn Ranch, Inc, 626.330,5803 15131 Clark Ave. 626,330.5503 fax City of Industry, CA 91745 www.spohnranch.com ANDOVER,MN KATEPARK PROPOSAL - 07-1241-MN-6SC '~1LETE SPOHNCRETE SKATEPARK CONSTRUCTION AND INSTALLATION 93 890.91 PRICE INCLUDES: 0 Precision cast concrete skate obstacles, as shown 0 Stainless steel edge protection 0 Shipping 0 Complete Factory-Certified Installation . Obstacle Placement . Welding . Grouting OPTIONS: 0 MN Sales Tax (6,5%) Add $6,102,91 PROPOSAL VALID FOR 30 DAYS FROM 2/8/08 S PROPOSAL SUBJECT TO ATTACHED TERMS AND CONDITIONS "1"0+...1 'I'l, ~ 'l~. e'2. TERMS: . Initial delivery date from time of order-approximately 8 weeks . If specific delivery dates are agreed upon, and then changed by client, any additional travel or shipping costs will be added to the contract price . Payment Schedule: 40% upon order, 40% upon shipping of obstacles, 20% within 10 days of completion of installation, EXCLUSIONS: . Price does not include taxes, prevailing wage or bonding of any kind . Price does not include any engineering or permitting . Price does not include drainage, grubbing, fill or landscaping CLIENT PROVIDES: . Site map, with roads and access routes marked in detail for crane . Protection of underground utilities in the area of the slab . Site Security . All earthwork including grading, compaction. backfill, berming, and landscaping . Concrete f1atwork (4-6" thick) -5400 square feet . CMU retaining walls - <( I ;': I I i- ..- (J ~ .... I ~ ~ ~ I ! ~ t"1 j r!. _ 0 ~ I Z ::;; N ~ o -0 .., N o _ i .. f l. _ :::~ rD1 & L.a1' -'" I 0 lfIJ i ~;" ~ - ~< = u ~ (J) CO r-- L[) i I::I~ ... ~ 0 " ~ ... 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Oo:N (fJ - -.J . -.J ~ ro) Cl:: Cl:: Cl:: ::) ::) CJ ::) 0 0 Z 0 Q Q Z Q - ~ ~ -0 -0 (f) c W '-- N ~ N Cl:: n - 5::JD.~ ~ ~ <( - - --~ ~~'S .~,";._~:.,_~.,..;.t,__ Custom", login Surfaces Feal:uTes Downiaads 1 SKATEPARKS ~ ACHIEVEMENTS ,,% CONTACTS Comparaison des surfaces Beneath the Surface (Park and Recreation Magazine, March 2004) More difficult to work with Organic Shapes, curves and longer build bowls flow better in time concrete. . . Synthetic ...spedally designed skate, Expensive More expensive 4+ years (Includes and BMX and inline surface than plywood 'outdoor heavy Ramp-Armor@ some or all less than use and Good for BMX parks surface needs concrete Skatelite@) replacement in 6 +years indoor Withstands weather better 4-6 years heavy use than plywood, masonite Cheaper than concrete Exceptionally long lifetime indoors Exceptional lifespan, no Absorbs heat, Less expensive 50+ years surface replacement needed Gets very hot than indoor I outdoor poly-carbonate Good for BMX parks Non porous, skate surfaces gets very slick Will withstand the elements; with little More expensive snow, rain, ice, fog, etc... moisture than plywood More difficult to work with than wood, requires more labor cost to install Smooth skateboard/inline Not Less expensive 5+ years indoor surface recommended than all of the heavy use for BMX above surfaces 1 + year outdoor Does not last use outdoors Smooth skateboard/inline Not Less expensive 3+ years indoor surface recommended than all of the use for BMX above surfaces 1 + years outdoor Does not last heavy use outdoors Asphalt Cheap Does not last Cheap, in some 1- 3 years, (Includes long outdoors cases, free for depending on tennis parks and use court-grade Rough and recreation asphalt) bumpy departments Tends to melt under hot temperatures Cheap Does not last Cheap 2+ years indoor long use indoor I outdoor 1 + year 'outdoor use