HomeMy WebLinkAboutCC February 6, 2008
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Wednesday, February 6, 2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (1/10/08 Special meeting; 1/15/08 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Agreement with National Sports Center - Administration
4. Approve Plans & Specs/Order Advertisement for Bids/07-48/Tower #2/Painting & Rehabilitation-
Engineering
5. Receive Assessment RolllWaive Public Hearing/Adopt Assessment RolV08-1O/3458 - 142nd Avenue
NW IWM - Engineering
6. Authorize Expenditure from Storm Water Utility Fund/08-16/2008 Tree Sale - Engineering
0 7. Award Bid/07-36/2008 Tree Removal Contractor - Engineering
8. Accept DNR FireWise Grant/OS-59 - Engineering
9. Approve Premise Permit/Andover Baseball! Pov's - Clerk
10. Approve Hold Harmless & Easement Encroachment Agreement/241 0 - 15151 Avenue NW - Engineering
11. Consider Phone System Replacement - Administration
Discussion Items
12. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/08-1 -
Engineering
13. Consider 2008 Comprehensive Plan Update - Planning
Staff Items
14. Schedule EDA Meeting - Administration
15. Administrator's Report - Administration
Mayor/Council Input
Closed Session:
a. Northern Natural Gas Easements
Adjournment
0
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting- Wednesday, February 6, 2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (1/10/08 Special meeting; 1/15/08 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Agreement with National Sports Center - Administration
4. Approve Plans & Specs/Order Advertisement for Bids/07-48/Tower #2/Painting & Rehabilitation-
Engineering
5. Receive Assessment RolVWaive Public Hearing/Adopt Assessment Roll/08-10/3458 - 142nd Avenue
NW /WM - Engineering
6. Authorize Expenditure from Storm Water Utility Fund/08-16/2008 Tree Sale - Engineering
0 7. Award Bid/07 -36/2008 Tree Removal Contractor - Engineering
8. Accept DNR FireWise Grant/OS-59 - Engineering
9. Approve Premise Pennitl Andover Baseball/ Pov's - Clerk
10. Approve Hold Harmless & Easement Encroachment Agreement/2410 - 151 st Avenue NW - Engineering
II. Consider Phone System Replacement - Administration
Discussion Items
12. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/08-1 -
Engineering
13. Consider 2008 Comprehensive Plan Update - Planning
Staff Items
14. Schedule EDA Meeting - Administration
15. Administrator's Report - Administration
Mayor/Council Input
Closed Session:
a. Northern Natural Gas Easements
Adjournment
0
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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: February 6, 2008
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
January 10,2008 Special Meeting
0 January 15,2008 Regular Meeting
DISCUSSION
The minutes are attached for your review.
Councilmember Trude had asked that the tape for the January 2nd meeting be reviewed to
see if the committee appointments are correct in the typewritten minutes. Staff reviewed
the tape and the minutes are correct as written.
ACTION REOUlRED
The City Council is requested to approve the minutes of January 2, 2008.
Respectfully submitted,
([L' ad
Vicki V olk
City Clerk
0 Attach: Minutes
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6 SPECIAL ANDOVER CITY COUNCIL MEETING - JANUARY 10,2008
7 MINUTES
8
9
10 The Special Meeting of the Andover City Council was called to order by Mayor Mike Gamache,
11 January 10, 2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
12 Minnesota.
13
14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
15 Councilmember absent: None
16
17
18 INTERVIEWS OF PLANNING AND PARK AND RECREATION COMMISSION
19 APPLICANTS
20
21 Park and Recreation Commission applicant Mark Lindell stated that he felt through his coaching and
22 volunteer efforts in the City, that he has met and heard the issues that are most important to the
023 residents of Andover. He thought that his skills in leadership and preventative action would help
24 him in this position. He has written manuals for his employer and also been involved with their
25 policies and procedures. He feels very passionately about the parks and getting kids outside more.
26 He then answered a series of questions from the Councilmembers.
27
28 Planning Commission applicant Clayton Kearns stated that he is interested in becoming active in the
29 City. He has worked at the Andover Cinema since 1998, and thought that he would bring to the
30 Commission the voice of the small business community. He then answered a series of questions
31 from the Councilmembers.
32
33 Park and Recreation Commission applicant Christy Lassila stated that she moved to Andover eight
34 months ago from Florida. She has always been interested in becoming a policy maker and had been
35 involved in the Junior League in Tallahassee. She currently works at the Department of Education
36 and wants an opportunity to provide programming and to better serve students in the out of school
37 time. She believes that the scheduling and activities that she isdoing in the schools goes directly
38 into parks and recreation. She then answered a series of questions from the Councilmembers.
39
40 Planning Commission applicant Justin Carroll stated that he moved to And~ver five months ago
41 from Zimmerman. He is interested in getting to know the City and learning the processes as he goes
42 along. He stated that he can look at guidelines and develop an opinion on his own and could also be
43 objective. He works in the IT field and works with very large corporations on a daily basis, which
044 requires him to think outside of the box. He stated that processes are used as guidelines for
45 developing solutions. He then answered a series of questions from the Councilmembers.
46
47 Current Park and Recreation Commissioner Jim Lindahl stated that he has been in the City since
48 1987, and has been on the Commission since 1998. He has been part of the growth cycle and has
0 Special Andover City Council Meeting
Minutes -January 10, 2008
Page 2
1 also been through the lean years. He believes that they have come a long way since the beginning
2 years. He stated that the Park and Recreation Commission is a decision making body whose duty is
3 to sort through the lower levels and pass the information onto the Council. He is not afraid to say no
4 and does not have a hidden agenda. He then answered a few questions from the Councilmembers.
5
6 Current Planning Commissioner Michael Casey stated that he has a real estate appraisal license, a
7 real estate license, and is in the process of receiving a CCM designation. He feels that this
8 background helps him contribute to the Commission. He enjoys serving with the Council. He then
9 answered a few questions from the Councilmembers.
10
11 Current Park and Recreation Commissioner Bill Hupp stated that he is on the task force for the
12 skateboard park, and they are in the middle of the planning for that. He believes that he has good
13 communication skills, which help him in discussions and also when trying to get a point across. He
14 likes sports and working with atWetes. He likes to hear from the associations and to find out a little
15 bit about what they are doing in the community. He believes that his background in accounting helps
16 in times, such as now, when the money is tight. He then answered a few questions from the
17 Councilmembers.
08
. 9 Current Planning Commissioner Val Holthus stated that she has really enjoyed the Commission and
20 has learned a lot since joining. She explained that she loves her community and feels that she has
21 something to offer by being on the Planning Commission. She knows they are supposed to follow
22 the code exactly, but sometimes there is room for interpretation and allowing variances. She
23 explained that she looks at all the angles and the effects that the decision would cause. Even if she
24 knows that Council is going to approve something, it does not have an effect on her decision. She
25 then answered a few questions from the Councilmembers.
26
27 Current Planning Chairperson Dean Daninger stated that he enjoys doing this job for the City and
28 believes that they have a good mix on the Commission. He is a salesman by trade and feels that
29 helps him to bring energy to the Commission. He stated that the Commission is sometimes too quiet
30 and they could discuss things a bit more during the meetings. He is confident that he could bring that
31 out in the Commissioners ifhe remains Chair. He likes the Commissioners to come to the meetings
32 prepared and ready to ask questions. He would like to bring a better product to the Council, so that
33 they can bring a better product to the City.
34
35 After a very short discussion, the Councilmembers made the following motions:
36
37 Motion by Councilmember Jacobson, Seconded by Councilmember Knight, to approve the
38 reappointment of Michael Casey, Dean Daninger, and Val Holthus for the Planning Commission,
39 with Justin Carroll as the alternate.
040
41 Motion carried unanimously.
42
43 Motion by Councilmember Orttel, Seconded by Councilmember Trude, to approve the
44 reappointment of Jim Lindahl and Bill Hupp to the Park and Recreation Commission, with the first
0 Special Andover City Council Meeting
Minutes - January 10, 2008
Page 3
1 alternate as Christy Lassila and the second alternate as Mark Lindell.
2
3 Motion carried unanimously.
4
5 Motion by Councilmember Knight, Seconded by Trude, to approve the appointment of Dean
6 Daninger for Chair of the Planning Commission.
7
8 Motion carried unanimously.
9
10 Motion by Councilmember Jacobson, Seconded by Orttel, to approve the appointment of Tim
11 Kirchoff as Vice-Chair for the Planning Commission.
12
13 Motion carried unanimously.
14
15 Motion by Councilmember Orttel, Seconded by Councilmember Jacobson, to approve the
16 appointment of Dan Masloski as Chair and Jim Lindahl as Vice-Chair of the Park and Recreation
17 Commission.
018
19 Motion carried unanimously.
20
21 Motion by Councilmember Orttel, Seconded by Councilmember Jacobson, to approve the
22 reappointment of Ted Butler for a representative of the Park and Recreation Commission and
23 Michael Knight as a representative of the City Council, for the Andover Community Center
24 Advisory Committee.
25
26 Motion carried unanimously.
27
28 Motion by Councilmember Jacobson, Seconded by Councilmember Orttel, to adjourn. Motion
29 carried unanimously. The meeting adjourned at 9:15 p.m.
30
31 Respectfully submitted,
32
33 Amanda Staple, Recording Secretary
0
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 15,2008
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE..................................................................................................... 1
RESIDENT FORUM ................................................................................................................. 1
AGENCA APPROV AL............................................................................................................. 1
APPROVAL OF MlNUTES...................................................................................................... 1
CONSENT ITEMS
Approve Payment of Claims ................................................................................................ 2
Approve Bond Payments .....................................................................................................
Approve Joint Powers Agreement/04-23/Reconstruction of Hanson Blvd. NW & Bunker
Lake Blvd NW ................................................................................................................ 2
Resolution R006-08 ordering Plans & Specs/07-48/Tower #2/Painting & Rehabilitation. 2
Resolution R007-08 approving Plans & Specs/Order Advertisement for Bids/08-3/2008
Crack Sealing... .......................... ...... ... ................ ......... ...................... ............... .............. 2
Resolution R008-08 declaring Cost/Order Assessment Roll/08-10/3458-142nd Avenue
NWIWM .........................................................................................................................2
Approve Application for Exempt PermitlHunt for a Lifetime Foundation ......................... 2
0 Approve Application for Exempt PermitlMn Deer Hunters Association............................ 2
Approve Kennel License/Dover Kennel.............................................................................. 2
Appoint Planning and Park & Recreation Commission Members ...................................... 2
Approve Vending Contract for Community Center............................................................. 2
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received................. ...................................... ................ ......................................... ....... ......... 2
HOLD PUBLIC HEARING/ODER PLANS & SPECS/08-2A, 2008 OVERLAYS
(NORTHGLEN AREA) & 08-2B, 2008 OVERLAYS (GROW OAKVIEW ESTATES)
Motion to open public hearing.............................................................................................. 3
Motion to close public hearing ............................................................................................. 3
Motion to approve (RES. R009-08)...................................................................................... 3
CONSIDER A PER MEETING INCREASE FOR COMMISSION REPRESENTATIVES
Motion to approve... ...................................................... ............... .................. ....... ............. ... 3
DISCUSS IRRIGATION WELL AT SUNSHINE PARK........................................................ 4
CONSIDER 2008 OUTDOOR RECREATION APPLICATION ROUND/08-6 ..................... 5
CONSIDER SCHEDULING PUBLIC HEARING/GLASS IN THE PARKS.......................... 6
RESCHEDULE MARCH 4, 2008 COUNCIL MEETING ....................................................... 6
SCHEDULE FEBRUARY WORKSHOP ................................................................................. 6
SCHEDULE BOARD OF REVIEW ......................................................................................... 6
ADMlNISTRA TOR REPORT .................................................................................................. 7
MAYOR/COUNCIL INPUT
0 Firefighters 30th Anniversary Dinner .................................................................................... 7
Coon Creek Board of Directors ............................................................................................ 7
Surrounding City and School Board Annual Joint Meetings................................................ 7
Anoka County Temporary Task Force for Homeless Issues................................................. 7
ADJOURNMENT...................................................................................................................... 8
O~
3
4
5
6 REGULAR ANDOVER CITY COUNCIL MEETING-JANUARY 15,2008
7 MINUTES
8
9
10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, January 15,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
15 Councilmember absent: None
16 Also present: City Attorney, Scott Baumgartner
17 Director of Public Works/City Engineer, Dave Berkowitz
18 Assistant City Engineer, Jason Law
19 City Administrator, Jim Dickinson
20 Others
21
22
023 PLEDGE OF ALLEGIANCE
24
25
26 RESIDENT FORUM
27
28 No one wished to address the Council.
29
30
31 AGENDA APPROVAL
32
33 Add Item 20a, (Schedule Board of Review).
34
35 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
36 carried unanimously.
37
38
39 APPROVAL OF MINUTES
40
41 January 2, 2008, Regular Meeting: Correct as written.
42
43 Councilmember Jacobson stated on page 3 of the minutes the committee members are not correct for
044 the different committees. Mr. Dickinson stated the Chairs were changed but the committees
45 remained the same. Councilmember Trude requested the tape be reviewed to see if this is correct.
46
47 Motion by Orttel, Seconded by Trude, approval of Minutes as indicated above. Motion carried
48 unanimously.
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 2
1
2
3 CONSENT ITEMS
4
5 Item 2 Approval of Claims
6 Item 3 Approve Bond Payments
7 Item 4 Approve Joint Powers Agreement/04-23/Reconstruction of Hanson Blvd. NW &
8 Bunker Lake Blvd NW
9 Item 5 Order Plans & Specs/07-48/Tower #2lPainting & Rehabilitation (See Resolution
10 R006-08)
11 Item 6 Approve Plans & Specs/Order Advertisement for Bids/08- 3/2008 Crack Sealing (See
12 Resolution R007 -08)
13 Item 7 Declare Cost/Order Assessment RoIIl08-1O/3458 - 1420d Avenue NW/WM (See
14 Resolution R008-08)
15 Item 8 Approve Application for Exempt PermitlHunt for a Lifetime Foundation
16 Item 9 Approve Application for Exempt PermitlMn Deer Hunters Association
17 Item 10 Approve Kennel License/Dover Kennel
18 Item 11 Appoint Planning and Park & Recreation Commission Members
019 Item 12 Approve Vending Contract for Community Center
20
21 Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried
22 unanimously.
23
24
25 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
26
27 Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement
28 activities occurring within Andover.
29
30 Councilmember Jacobson stated on the year-end report there were a number of areas where the
31 numbers had declined. Captain Wells stated they had a good year, burglaries and thefts went down.
32
33 Councilmember Knight wondered if the Sheriff's Department saw a trend with burglaries of
34 unoccupied homes. Captain Wells thought with the opportunity that exists with unoccupied homes
35 that they do see a trend. They also saw a lot of homes during the construction phase being broken
36 into.
37
38
39 HOLD PUBLIC HEARING/ORDER PLANS & SPECS/08-2A,
2008 OVERLAYS
040 (NORTHGLEN AREA) & 08-2B, 2008 OVERLAYS (GROW OAK VIEW ESTATES)
41
42 The City Council is requested to hold a public hearing at 7:00 p.m. for the 2008 Overlay Projects 08-
43 2a, Northglen Area & 08-2b, Grow Oak View Estates.
44
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 3
1 Councilmember Jacobson asked on Grow Oak View Estates at the very end of the cul-de-sac it looks
2 like it touches the parcel just to the south but that parcel is not included in the assessment and he
3 wondered if there is a reason for that. There is also another parcel up further, 4630 173rd Avenue,
4 that is not included in the assessment. Mr. Law stated that parcel fronts 173rd and they were assessed
5 when 173 rd was constructed. There is also another triangular piece that fronts Navajo Street and that
6 was looked at and the determination was it was not a buildable lot; there is a significant amount of
7 wetland on there.
8
9 Councilmember Jacobson asked on the Northglen area, one of the objections received was the
10 repositioning of the mailboxes on the cul-de-sac. It was his understanding that this is a requirement
11 by the Post Office. Mr. Berkowitz indicated this is a requirement by the Post Office.
12
13 Councilmember Orttel wondered if Navajo has ever been rebuilt. Mr. Berkowitz stated it has not.
14
15 Motion by Knight, Seconded by Jacobson, to open the public hearing at 7:22 p.m. Motion carried
16 unanimously.
17
18 No one wished to address the Council.
019 Motion by Orttel, Seconded by Trude, to close the public hearing at 7:22 p.m. Motion carried
20
21 unanimously.
22
23 Motion by Jacobson, Seconded by Orttel, to approve the resolution ordering the improvement of the
24 2008 Overlays Projects, 08-2a, Northglen Area & 08-2b, Grow Oak View Estates. Motion carried
25 unanimously. (RES. R009-08)
26
27
28 CONSIDER A PER MEETING INCREASE FOR COMMISSION REPRESENTATIVES
29
30 During the budget process, the City Council initiated a request to increase the pay of Commissioners
31 serving on the City of Andover Commissions.
32
33 Motion by Orttel, Seconded by Jacobson, to approve a per meeting increase of $10.00 inthe
34 Commission member pay based on past policy.
35
36 Councilmember Trude stated that the Council gets paid monthly and even if a Commissioner
37 misses a meeting they still have to do the prep work so she would rather see them on a monthly
38 paycheck rather than per meeting payment and she knew if the Commissioners were paid a flat
39 amount it would simplify things. Councilmember Orttel did not agree.
o:~ Councilmember Trude thought instead of paying $30 a meeting, for two meetings $60 a month,
42 just cut that check every month for the Commission members. Councilmember Orttel stated he
43 would not accept Councilmember Trude's friendly amendment to the motion because there has
44 not been a lot of work out there and meetings have been cancelled and he thought the Council
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 4
1 , knew what they did. Councilmember Jacobson agreed with Councilmember Orttel.
2
3 Motion carried unanimously.
4
5
6 DISCUSS IRRIGATION WELL AT SUNSHINE PARK
7
8 The City Council is requested to discuss constructing an irrigation well at Sunshine Park.
9
10 Mr. Dickinson noted the reason the City pays itself for water is the water system is a user-based
11 system and not everybody in the City is on the municipal water system. Basically they would
12 have the municipal water users subsidizing the rest of the City which is why they do it on a cost
13 basis.
14
15 Councilmember Knight thought they should look at this for more than Sunshine Park. He did not
16 know why we would water with city water in the parks in the sewered area. They would not need
17 as big a well for some of the other parks as they would for Sunshine Park because there are more
18 fields there so the costs would be less. It could be done on an almost farm style well. He
019 wondered if included in the costs would be a well house to protect the well from vandalism, etc.
20 Mr. Berkowitz stated they will probably need some other components to make that connection
21 work. He noted that is included in the costs.
22
23 Mr. Berkowitz stated they will be going down around 220 feet and this would be about an eight
24 inch well. A Sunshine Park they are using approximately 240 gallons per minutes (gpm) because
25 there are big zones out there. They are looking at a 25 hp pump and the payback is around 1.5
26 years. Mr. Dickinson noted the ongoing maintenance costs will be about five percent of what
27 they are currently paying.
28
29 Councilmember Knight stated the pump will need to be secure. Mr. Berkowitz indicated it
30 would be.
31
32 Mr. Berkowitz stated they will look at phasing other parks in for wells. They have in their plan
33 to drill a test well at ShadowBrook East for a potential municipal water well and after they use
34 the well for testing they can utilize it as the irrigation well. They are looking at phasing these in
35 over time and will have to figure out how much they can afford each year.
36
37 Councilmember Orttel thought the reason they are not doing them now is financing and someone
38 brought up that with the payback on this they could bond for this very easily and he wondered if
39 it would make sense to do something like this because of the huge payback. Mr. Dickinson
o:~ stated the only well currently that meets the criteria at this point to go after is Sunshine Park.
Other parks do not have the volume. Each of the wells that is currently attached to the water
42 system, is integrated into their operating budget. He stated they will not need to bond because
43 where one goes they will have the ability to do additional maintenance and other things in other
44 areas. The wells that are not currently attached to the system are items they are currently looking
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 5
1 to the Park Commission as they are designing new parks or adding features. They are looking for
2 other funding to do that because they currently do not have water at those parks.
3
4 Mr. Berkowitz noted that at Andover Station North they cannot drill a well because there is no
5 water extraction allowed there.
6
7 Councilmember Jacobson wondered if it would be a good idea to provide an eight inch well
8 hooked up to the water treatment plant for emergency use in the summer from Sunshine Park.
9 Mr. Berkowitz stated they would have to do a cost analysis to see if it would be something worth
10 while. They would not develop that well to an extent that they would look for excessive yield
11 but they can have their consultant look at that and bring it back to the Council.
12
13 Council consensus was to start the work on this so it can be ready this summer for use.
14
15
16 CONSIDER 2008 OUTDOOR RECREATION APPLICATION ROUND/08-6
17
18 This item is in regard to considering DNR grant programs available for the 2008 application round,
019 Project 08-06.
20
21 Councilmember Trude stated the applicant states this would not be available for another year and
22 she would be very disappointed if they did not see some action in a year. Mr. Dickinson stated to
23 address that comment, he talked to Mr. Bednarz and one item they are going to be recommending
24 is that the City applies for a grant through the MPCA to secure funding for field work. They will
25 be pursuing some level of a grant and Mr. Bednarz did indicate that if the Council's desire was to
26 pursue it they would have to mobilize a little quicker and start looking at some projects.
27
28 Councilmember Trude stated she would be disappointed if they did not begin to apply for grants
29 for open space. She thought it takes a couple of applications in order to get a grant.
30
31 Mr. Dickinson stated in order to apply for a grant they need to have a piece of land picked out
32 and ready to purchase and the Open Space Commission is not at that point yet and would not be
33 ready by the deadline for the grant submission.
34
35 Councilmember Grttel stated one project listed is a fishing pier on Round Lake and he had to
36 question that because there are not many residents around there and not much fishing on the lake.
37 He wondered if it would be worth looking at the problem they have at Kelsey Park with people
38 driving over to the island in the winter. Councilmember Knight thought they should consider
39 looking at the entire Kelsey area because it is a nice area and should be maintained.
040
<\.1 Councilmember Trude suggested the Park Commission evaluate whether they can have a fishing
42 pier at Crooked Lake, which is accessible to more children in the community. Mayor Gamache
43 thought there was an issue with that because the area is so narrow.
44
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 6
1 Councilmember Trude thought the next time the Open Space Commission is meeting they review
2 this a little more closely to recognize that they apply now for funds in a year and certainly hoped
3 they would expect to have some land purchased within that time cycle. Mayor Gamache stated
4 they are looking for willing buyers. Mr. Berkowitz thought that needs to be secured by the time
5 . the grant is applied for and that is the problem because it is such a short time frame.
6
7 Park Commissioner Ted Butler stated for clarification of the Park Grant proposals, the Park
8 Commission directed staff to consider applying for the MNReLeaf Grant as it relates to parks in
9 particular to get some additional shade trees in the parks. They also recommended looking into
10 the fishing pier on Round Lake understanding that it is not a very good fishing lake necessarily
11 but it would be a fishing/scenic look out pier.
12
13 Councilmember Trude suggested they support the recommendations of the Park Commission and
14 the City Forester on applying for grants and have staff work with the Open Space Commission to
15 see if they can come up with something in time for the grant period.
16
17
18 CONSIDER SCHEDULING PUBLIC HEARING/GLASS IN THE PARKS
019 This item is in regard to considering scheduling a public hearing to amend City Code 8-4-1
20
21 regarding glass in the parks.
22
23 Motion by Orttel, Seconded by Knight, to schedule a public hearing at the Park Commission
24 meeting on February 7, 2008 to consider amending City Code 8-4-1 in regard to glass in the
25 parks. Motion carried unanimously.
26
27
28 RESCHEDULE MARCH 4,2008 COUNCIL MEETING
29
30 At the last Council meeting, the February 5, 2008 meeting was rescheduled to February 6, 2008
31 because of the precinct caucuses, which were moved from March 4th to February 5, 2008.
32
33 Councilmember Trude stated she would like to wait until they hear more information because she
34 did not understand the reasoning for this. Mayor Gamache agreed.
35
36
37 SCHEDULE FEBRUARY WORKSHOP
38
39 Motion by Jacobson, Seconded by Trude, schedule a Special Council Workshop for Tuesday,
040 February 26, 2008 at 6:00 p.m. Motion carried unanimously.
41
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 7
1
2 SCHEDULE A BOARD OF REVIEW MEETING
3
4 Motion by Jacobson, Seconded by Orttel, to schedule the Board of Review for Tuesday, April 8,
5 2008 at 7:00 p.m. Motion carried unanimously.
6
7
8 ADMINISTRATOR REPORT
9
10 . City Administrator Dickinson updated the Council on the administration and city department
11 activities, Mayor's Prayer Breakfast attendance, CitylYMCA Water Safety Program, Lower Rum
12 River Watershed District update and miscellaneous projects.
13
14 City Engineer Berkowitz updated the Council on road improvements projects in the City.
15
16
17 .MAYOR/COUNCIL INPUT
18
019 (Firefighters 3dh Anniversary Dinner) - Councilmember Trude stated she received an invitation to
20 the Firefighters 30th Anniversary Dinner and she wondered if all the Councilmembers should
21 consider attending that to acknowledge their services to the community. Mr. Dickinson stated they
22 would post this.
23
24 (Coon Creek Board of Directors) - Councilmember Jacobson stated he received a letter in the mail
25 from Anoka County about the Coon Creek Watershed Board of Directors. He wondered if they are
26 in the rotation where they have to send in a name this time. Mr. Dickinson stated he would work
27 with Todd Haas regarding this.
28
29 (Surrounding City and School Board Annual Meetings) - Councilmember Jacobson stated they used
30 to have meetings with surrounding cities and the School Board once a year and they have not done
31 that for a long time and he wondered if they should start doing that again. Mr. Dickinson stated he
32 . would pursue this.
33
34 (f'emporary Task Force for Homeless Issues) - Councilmember Trude stated she went to a meeting
35 as an Andover Council representative and in the County there is a temporary task force dealing with
36 homeless issues in Minnesota related to the Governor's plan. She did not know if this is mandatory
37 but was under the impression it was. The Task Force is supposed to come up with a plan by June
38 2008 to deal with homeless people within the County. She would keep the Council updated on this
39 if they want her to represent them. Mayor Gamache thought that would be a good idea.
o:~
42 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
43 adjourned at 8:30 p.m.
44
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 8
1 Respectfully submitted,
2
3 Susan Osbeck, Recording Secretary
0
0
@
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: February 6, 2008
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $365,838.23 on disbursement edit lists #1 - 3 from 01/17/08 to 01/31/08 have been issued and
released.
0 Claims totaling $152,833.72 on disbursement edit list #4 dated 02/06/08 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUIRED
The Andover City Council is requested to approve total claims in the amount of $518,671.95. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
'z/.~
Lee Brezinka
Attachments: Edit Lists
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0 C J T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve Agreement with National Sports Center
DATE: February 6, 2008
INTRODUCTION
Late 2007, the Council authorized the City Administrator to investigate the possibility of the City
of Andover reserving ice time at the National Sports Center Super Rink in Blaine. Over the past
few months the Recreational Facility Manager and the City Administrator have been discussing
with representatives of the Super Rink in Blaine the potential of reserving ice time, and having
priority scheduling. That process is summarized below, along with the outcome of a negotiated
0 agreement for Council approval.
DISCUSSION
To achieve priority scheduling, the Super Rink requires a deposit to reserve that position, and the
deposits are done on the basis of $1,000,000 deposit for a full sheet of ice. In discussions with
the Recreational Facilities Manager and the Andover Youth Hockey Association relative to ice
demand, it was determined that a one-quarter sheet is what would be needed. That deposit would
then be $250,000. The $250,000 not-interest bearing deposit would be refundable upon a two
year notice by either the City or the National Sports Center.
City Administration did negotiate an agreement with the National Sports Center that is attached
for Council review. The agreement identifies the terms of an agreement, scheduling rights,
operational matters, a refund and buy back election, and the deposit amount, etc... The
Recreational Facilities Manager and the president of the Andover Youth Hockey Association
have reviewed the agreement and are satisfied, the City Attorney has reviewed the. agreement
from a legal perspective and I believe this is the best agreement that can be achieved at this time.
The agreement would be enforced with. the Andover Youth Hockey Association through the
Community Centers current ice rental agreements. For the City to make the deposit, the City
would sell a $250,000 long term investment in the investment portfolio and place that on deposit
at the National Sports Center.
0
0 City Administration is recommending the Council approve the agreement for various reasons.
The primary reasons are to meet the local demand for ice time and furthermore to gauge the
overall supply and demand for ice time in the Andover and the north metro area as the pressure
for adding a second sheet of ice at the Andover Community center has already started.
BUDGET IMPACT
The ice hour costs identified in the agreement will be passed along to the various Andover
Community Center clients utilizing the ice time. The lost annual interest income to the City by
placing the deposit is dependent on the bond market and would range from $7,500 to $13,000
annually. Staff does believe that having access to the additional hours will preserve the current
ice time rentals of our current cliental at the Community Center and assist staff in fulfilling our
customer needs.
ACTION REOUESTED
The Council is request to approve the attached agreement with the National Sports Center.
---
0
Attachment
0
0 NATIONAL SPORTS CENTER
SUPER RINK EXPANSION
AGREEMENT
THIS AGREEMENT shall be effective as of the _day of 2008,
and is made and entered into by and between the State of Minnesota acting through the
Minnesota Amateur Sports Commission ("MASC"), the National Sports Center
Foundation ("NSCF"), a Minnesota non-profit corporation and the City of Andover
("COA"), a Minnesota political subdivision.
WITNESSETH:
WHEREAS, MASC, pursuant to Minnesota Statutes Chapter 240A, has the
authority to design, construct, own and operate an ice arena and auxiliary facilities; and
WHEREAS, MASC has determined the need for additional ice sheets at the
Schwan Center, and has requested the issuance of tax exempt bonds ("Bonds") by the
Anoka County Housing and Redevelopment Authority ("ACHRA") for the purpose of
assisting in the financing of an additional ice arena ("Facility") consisting of at least four
ice sheets to be located on property owned by the MASC at the National Sports Center
("NSC") at 1700 - 1 05th Avenue NE, Blaine, Minnesota; and
WHEREAS, it is contemplated that the total cost of the Facility including the
0 cost of the design, construction and securing financing will. be approximately
$11,100,000.00; and
WHEREAS, the ACHRA has agreed to issue Bonds for the purpose of financing
a portion of the construction of the Facility pursuant to certain terms and conditions all to
be set forth in various bond documents ("Bond Documents"); and
WHEREAS, COA is.willing to participate in funding the Facility by agreeing to
purchase a minimum number of ice sheet hours each year during the term Of this
Agreement, subject to certain terms and conditions as hereinafter provided for; and
NOW THEREFORE, for good and valuable consideration the parties hereto
hereby agree as follows:
SECTION 1
TERM
This Agreement shall be effective as of the date set forth above, and shall terminate
on the earlier of the first day of January, 2026, or the final maturity date of the Bonds.
This Agreement shall remain in effect until the final maturity date of the Bonds
0 notwithstanding any redemption of the Bonds in advance of the maturity date thereof.
~
0 SECTION 2
JOINT BOARD
2.1 Creation. The MASC & NSCF agree to. the establishment of a board
("Joint Board") consisting of. one member appointed by the Blaine Youth Hockey
Association (BYHA), one member appointed by the Centennial Youth Hockey
Association (CYHA), two members appointed by the NSCF, and 2 members appointed
by the MASC. MASC may also appoint non-voting ex-officio members as needed. With
respect to the two members to be appointed by the NSCF, one such member shall be
appointed to represent the interest of Columbia Users and the City of Andover (COA);
one such member shall be appointed to represent the interests of Forest Lake Youth
Hockey (FL YHA) and Herb Brooks Foundation (HBF). The COA may appoint one non-
voting ex-officio member.
2.2 Powers. The Joint Board shall exercise such powers as are set forth in this
Agreement or as may be required by any of the Bond Documents. In addition, the Joint
Board shall have the following powers:
(a) Establish procedures for the fair and equitable exercise of rights relating to
this Agreement.
(b) Approval of an annual operating budget consistent with this Agreement
and the Bond Documents.
0 (c) Establish fair and equitable use and programming policies and procedures
not covered by and not inconsistent with this Agreement and the Bond
Documents.
(d) Recommend programming decisions.
SECTION 3
SCHEDULING RIGHTS FOR ICE TIME
3.1 Rink Partners. For purposes of this Agreement, the following parties are
designated as "Rink Partners" with rights to schedule hours: NSCF, Columbia Users,
COA, FL YHA, HBF, BYHA,and CYHA. When scheduling ice time on the ice sheets at
the Facility, the Rink Partners shall have the priority rights set forth below during the
term of this Agreement. These priority rights shall be exercised by the Rink Partners on
such terms, conditions and procedures, including the length of notice that must be given
to exercise such priority rights, as may be reasonably established from time to time by the
Joint Board.
3.2 Rights of Partners for Scheduling Hours. The Rink Partners shall have the
following priority rights ("Priority Hours") with respect to scheduling ice time each year
at the Facility for 1340 hours between each year between September I and March 31:
0
tV
0 (a) COAINSCF/Columbia Users shall have a priority right to schedule ice
time for up to 1340 hours. 335 hours (25%) for COA and 1005 hours
(75%) for NSCF/Columbia Users. For COA, at least 215 hours evenly
distributed throughout the season for it's youth hockey association
between the second Sunday in October and the second Sunday in
February.
(b) BYHA Users shalJ have a priority right to schedule ice time for up to 1340
hours.
(c) CYHA Users shall have a priority right to schedule ice time for up to 1340
hours. The Centennial Cities shall have the right to schedule up to 12% of
these hours.
(d) FL YHAlHBF Users shall have a priority right to schedule ice time for up
to 1340 hours or, 670 hours (50%) for FLYHA and 670 hours (50%) for
HBF.
3.3 NSCF Additional Rights to Scheduling Hours. In addition to the priority
scheduling rights the NSCF has pursuant to Section 3.2 (a) above, it shall have the
following first priority scheduling rights:
(a) NSCF shall have a priority right to schedule on all four rinks. for. the
0 months of April, May, June, July and August of each year. NSCF shall
credit hours sold equally to all four rink partners and such credit shall be
applied towards their obligations.
(b) NSCF shall have priority for all four rinks for up to 140 hours of ice time
for the All American Girls' and Women's Ice Hockey Tournament for
four days total in October and/or November of each year.
(c) NSCF shall have priority for all four rinks for up to 352 hours of ice time
for a Christmas Tournament to be held between Christmas Day and New
Years Day each year.
3.4 Additional Rights to Scheduling Hours for BYHA. CYHA~ FLYHAlHBF
& COAINSCF/CU. In addition to the priority .rights granted to the Rink Partners
pursuant to Section 3.2 above, each of the Rink Partners shall be entitled to a scheduling
priority for all four rinks for the purpose of holding a tournament for one weekend from
September 1 to March 31 of each year.
SECTION 4
COA GUARANTEED RENTAL INCOME
COA is obligated to pay rental income for the Facility annually ("Guaranteed
0 Rental Income") in an amount equal to Two Hundred and Fifteen (215) hours
("Guaranteed Hours") times the hourly rental rate ("Hourly Rate") as annually
~
0 established by the Joint Board for their respective rink rights. The Hourly Rate for COA
shall not be greater than that charged to other Rink Partners.
SECTION 5
PROCEDURES
5.1 Reserve or Buv Hours. On or before Aprill of each rental season, (or as
otherwise defined by the Joint Board) each Rink Partner shall notify NSCF as to the
number of hours of the Rink Partner's Priority Hours for which the Rink Partner has
committed to rent or for which the Rink Partner has determined to use for its own use
("Secured Rental Income [Hours]") during the applicable rental season. NSCF will
then credit such Secured Hours as a reservation towards the Rink Partner's Guaranteed
Hours. At the same time, each Rink Partner shall release for programming or resale by
NSCF the balance of their Priority Hours ("Released Hours"). All Released Hours shall
be offered to others in the following order.
(1) To Rink Partners.
(2) To NSCF Ice Sports Programming Department.
(3) To other Super Rink users.
0 (4) To outside parties.
(5) If any Priority Hours still remain, NSCF will. then use its best efforts to
program or sell such unsold Priority Hours.
5.2 Reconciliation. NSCF will provide each party by December. 1 of each
year an estimate of the reconciliation between Guaranteed Rental Income and income
actually received and projected to be received by year end~ In the event that any Rink
Partner fails to payor otherwise provide for the payment of Guaranteed Rental Income as
obligated in this Agreement, such Rink Partner will pay the difference between income
secured and income obligated within 30 days after the year-end reconciliation of accounts
showing the deficit and as is presented to each Rink Partner.
5.3 Credit for Released Hours Sold. When Released Hours are sold credit
towards the Rink Partner's obligation will be provided in the same proportion as the
hours released by the Rink Partner bears to the total hours released by ail Rink Partners.
Credit against Guaranteed Hours shall accrue as the released hours are rented and the
applicable rental income is received by NSCF.
5.4 Ice Costs. All use of the ice sheets pursuant to Sections 3.2 through 3.4
shall be paid by the party using the ice sheets at the Hourly Rate, and all hours paid for
pursuant to this Section 5.4 shall be credited to each respective party's obligation, if any,
0 to purchase ice time.
~
0 5.5 Scheduling and Programming Policies. Scheduling and programming
policies shall be determined by the . Joint Board, except that scheduling may not be
inconsistent with this Agreement. Each Rink Partner has. sole discretion in scheduling
and programming its Priority Hours so long as stich scheduling and programming are not
inconsistent with this Agreement.
5.6 First Year Prorated adiustment to rights and obligations. The first year
hours obligations shall be prorated according to the actual opening date of the arena as
evidenced by an "Occupancy Permit".
SECTION 6
FINANCIAL AND OPERATIONAL MATTERS
6.1 Budget. NSCF shall submit a proposed annual budget ("Annual Budget")
to the Joint Board at least 120 days before the beginning of a new calendar year ("Fiscal
Year"). The Annual Budget shall include the hourly rate ("Hourly Rate") to be charged
for ice sheet rental. This Hourly Rate shall be set at a level such that projected
Guaranteed Rental Income, if received, will be adequate to pay all Bond obligations and
operating expenses.
6.2 Books and Records. Appropriate books . and records showing the
operating revenues and expenses and capital assets and liabilities relating to the Facility
shall be maintained by NSCF.
0 6.3 Application of Revenues. The Bond Documents will include a schedule of
the debt service on the Bonds for each fiscal year under this Agreement. In the Annual
Budget adopted for each Fiscal Year the Joint Board will identify the amount of bond
debt service, bond expenses, and deposits to reserves ("Bond Expenses") required under
the Bond Documents. All ice sheet revenues paid or attributable to Guaranteed Rental .
Income shall first be applied to Bond Expenses and then to the Facility's operating
expenses. Revenues from the Facility that are over and above that needed to cover the
Bond Expenses and operating expenses of the Facility shall be used for the benefit of the
Facility, including the development of the Facility or special events, improvements to or
expansion of the Facility, and the early payment of the Bonds, all as determined by
NSCF. Notwithstanding anything to the contrary in this Agreement, revenue from the
Facility shall be applied as required in the Bond Documents.
6.4 Operating Expenses. NSCF shall be responsible for the operation of the
Facility and no other party shall be required to contribute any amounts towards the
operational expenses of the Facility other than their Guaranteed Rental Income
obligations. As part of the consideration for such undertaking by NSCF, NSCF may sell
products, services and signage commonly known as "concessions" or "sponsorships" at
the Facility and the revenues and expenses relating to such concessions. or sponsorships
shall accrue to NSCF and not to the other parties to this Agreement. Notwithstanding the
above, NSCF shall contribute the net profit from "concessions" and "sponsorships" at the
0 Facility to the benefit of the Facility. At the option ofNSCF, such contribution maybe
used for capital, operation, reserve or program purposes. NSCF has the rights to sell
(])
0 dasher board signage to regional sponsors as part of overall Facility sponsorship to offset
operating expenses of the Facility.
6.5 Allocation of Operating Expenses. For purposes of determining the
Facility's operating expenses, NSCF may make such reasonable allocations of the overall
operation of the National Sports Center expense to the Facility that fairly represent the
cost of all National Sports Center staff facilities and equipment employed on behalf of or
beneficial to the Facility.
6.6 Pavment of Hourly Rental. All hourly rental charges shall be paid in
advance according to advance payment policies established by the Joint Board.
SECTION 7
CONSTRUCTION OF FACILITY.
NSCF will be responsible in all respects for the design and construction of the
Facility.
SECTION 8
DEPOSIT TO SECURE RIGHTS
0 8.1 COA agrees to deposit with the National Sports Center Foundation,
$250,000 by March 1, 2008 in return for securing the rights and obligations under this
agreement.
SECTION 9
REFUND AND BUY BACK ELECTION
9.1 Refund Election. COA, at its discretion, has the right to request a refund
of the $250,000.00 deposit paid to secure its rights under this Agreement. In order to
exercise this right, COA must provide 24 months advance written notice to NSCF of
COA's election to exercise this provision, which notice must state the date upon which
the refund payment is to be made (the "Notice of Election"). Notwithstanding the return
of the $250,000.00, COA shall remain obligated and retain priority scheduling rights
hereunder to the renting of 215 hours per season up until such time as the 24 month
notice has ended or the NSCF has resold. the rights to the quarter sheet set forth herein
and the purchaser thereof begins to exercise its priority scheduling rights.
9.2 NSCF buy back election. The NSCF has the right to exercise the right to
buy back COA's rights for $250,000 upon 24 months written notice stating the date upon
which the payment is to be made (the "Notice of Election"). Notwithstanding the
payment of the $250,000.00, COA shall remain obligated and retain priority scheduling
rights hereunder to the renting of 215 hours per season up until such time as the24 month
0 notice has ended or the NSCF has resold the rights to the quarter sheet set forth herein
and the purchaser thereof begins to exercise its priority scheduling rights.
cP
0 SECTION 10
ADDITIONAL AGREEMENTS
It is understood that Anoka County may assign revenues received pursuant to the
Agreement in connection with the financing of the Facility. Such requirements to the
extent inconsistent with this Agreement shall take precedence over this Agreement.
SECTION 11
ASSIGNMENT OR ASSUMPTION OF INTEREST.
11.1 Assignment of Interest. Any party may sell, assign or transfer all or any
part of its interest in this Agreement or the Facility to any other party to this Agreement
on such terms and conditions as they may agree among themselves. No party shall sell,
assign or transfer all or any part of its interest in this Agreement or the Facility to a non-
party without first offering such interest to the other parties to this Agreement under such
terms, conditions, and procedures as maybe established from time to time by the Joint
Board; provided, however, that such terms, conditions and procedures shall not prevent
the COA or its successors from selling its interest to a non-party if the purchase price to
be obtained from such non-party is greater than the purchase price that would be paid by
the other parties to this Agreement. Notwithstanding the above, any sale, assignment or
transfer must be substantially equivalent for financing purposes such that the security
0 interests of Anoka County are not diminished and shall be subject to Anoka County's
approval, which approval shall not be unreasonably withheld. Any sale, assignment or
transfer of the rights and responsibilities contained in this Agreement that is done in
accordance with this Section 11.1 shall relieve the assigning party of its obligations under
this Agreement. Furthermore, no such sale, assignment or transfer may be made which
would have the effect of causing the Bonds to be classified as "private activity bonds."
Nothing herein shall prevent the BYHA, CYHA or the COA from assigning or pledging
its interest in this Agreement to a lender in connection with any financing. This provision
does not restrict or alter the rights of COA under Section 9 above.
11.2 Assumption Rights. In the event that COA is dissolved or otherwise
disbanded or in the event that it defaults in its obligations under this Agreement, the
NSCF has the right to assume all of CO A rights and obligations under this Agreement
after providing written notice of the alleged default to COA, or its successor, at its last
address of record, and such default is not cured within sixty days of the date such notice
was postmarked. In the event COA's Bank holds a financial interest in this agreement,
the Bank shall be given the same sixty day notice before the NSCF can exercise its rights
under this Section.
SECTION 12
AMENDMENTS
0
@)
0 This Agreement may not be amended except by written approval of the
lll!dersigned or their successors in office. The rights of COA under this Agreement
may not be altered or amended without the written consent of COA.
SECTION 13
STATE AUDITS
All books, records, documents and accounting procedures and .practices of the
parties and the Joint Board relevant to this Agreement shall be subject to examination by
the MASC, or other state agency as may be required by law.
SECTION 14
END OF TERM-RIGHT OF RENEWAL
If at the end of the term' of this Agreement, the MASC and'the majority of the
Joint Board elect to continue to operate the Facility as a four surface or greater ice arena,
each Rink Partner may renew its scheduling rights pursuant to the terms and conditions as
may be established by the Joint Board.
Minnesota Amateur Sports Commission National Sports Center Foundation
0
By By
Its Its
City of Andover
By
Its
0
@
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public
SUBJECT: Approve Plans & Specs/Order Advertisementfor Bids/07-48/Tower
#2/Painting & Rehabilitation - Engineering
DATE: February 6,2008
INTRODUCTION
The City Council is requested to approve final plans and specifications and order the
advertisement of bids for painting and rehabilitation for Tower #2, Project 07-48.
0 DISCUSSION
Water Tower #2, which is located between City Hall and Public Works is in need of exterior
painting and interior reconditioning. The tower was constructed in 1990. Typically
reconditioning of water towers is required at 15 years. The reconditioning is recommended at
this point to prevent further deterioration to the exposed steel. The new City logo, as discussed
at the December 4th meeting, will be painted on the tower as part ofthis project.
BUDGET IMP ACT
The painting and reconditioning has been identified in the 2008-2012 Capital Improvement Plan
at a cost of $600,000. The project will be funded from Capital Equipment Reserves and the
Water Trunk Fund.
ACTION REOUIRED
The City Council is requested to approve the resolution approving final plans and specifications
and order the advertisement of bids for painting and rehabilitation for Tower #2, Project 07-48.
Respectfully submitted,
~:;;;:~
0 Attachments: Resolutio~
0 CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 07-48 ,FOR
TOWER #2.
WHEREAS, pursuant to Resolution No. , adopted by the City
Council on the 15th day of January, 2008 , SEH has
prepared final plans and specifications for Project 07-48 for Tower #2 .
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 6th day of February , 2008 .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications.
0 BE IT FURTHER RESOLVED by the City Council of the Cityof Andover to hereby
direct the City Clerk to seek public bids as required by law, with such bids to be
opened at 2:00 PM , March 3 , 2008 at the Andover City Hall.
MOTION seconded by Councilmember and adopted by the
City Council at a reaular meeting this 6th day of February , 2008 , with
Council members
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
0 Victoria Volk - City Clerk
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
(
CC: Jim Dickinson, City Administrator J)DB
David D. Berkowitz, Director of Public orks/CitY Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: Receive Assessment RoU/Waive Public Hearing/Adopt Assessment RoW08-
10/3458 _142nd Avenue NW/WM - Engineering
DATE: February 6,2008
0 INTRODUCTION
This item is in regard to waiving the public hearing and adopting the assessment roll for 3458 -
142nd Avenue NW for water main, Project 08-10.
DISCUSSION
The City Council at the January 15, 2008 meeting approved a resolution declanng the cost and
ordering assessment roll. This item is the last step as required by law to be able to levy the
assessment to the property.
BUDGET IMPACT
The $4,267.75 would be assessed over a 5 year period.
ACTION REOUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll forthe improvement of water main for project 08-10, 3458 - 142nd Avenue
NW.
Respectfully submitted,
~;/~
Todd J. Haas
0 Attachments: Resolutio~Assessment ROl(Location Ma{& Waivl
cc: Patricia Mattson, 1215 Lila Drive, Golden Valley, MN 55422
-
CITY OF ANDOVER
COUNTY OF ANOKA
0 STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROll FOR THE
IMPROVEMENT OF WATER MAIN IN THE FOllOWING AREA OF
3458 _142ND AVENUE NW , PROJECT 08-10.
WHEREAS, the property owner has waived their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF
ANDOVER, MINNESOTA:
1. Such proposed assessment, a copy of which .is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, extending over a
period of L years, the first of the installments to be payable on or before the 1 st
Monday in January, 2009 and shall bear interest at a rate of . 5;5 percent
0 per annum from the date of the adoption of this assessment resolution.
3. The owner of any property so assessed may, at anytime prior to certification of
the assessment or the first installment thereof to the county auditor, pay the
whole of the assessment on such.property, with interest accrued to the date of
payment, to the municipal treasurer, except that no interestshall be charged if the
entire assessment is paid within 30 days from the adoption thereof; and, except
as hereinafter provided, the owner may at any time prior to November 15 of any
year, prepay to the treasurer of the municipality having levied said assessments,
the whole assessment remaining due with interest accrued to December 31 of
the year in which said prepayment is made.
MOTION seconded by Councilmember and adopted by the
City Council at a reaular meeting this 6th day of Februarv , 2008 , with
Councilmembers
voting in favor of the resolution, and Council members voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
0 ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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C>
Date /d/!;) It) 7
Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
We do hereby petition for improvements of watermain" sanitary sewer, storm
sewer and streets (circle one or more) with the costs of the improvement to be
assessed against my benefiting property.
0 Said petition is unanimous and the public hearing may be waived. We would like
to be assessed over a 5 year period.
Sincerely,
{?~ 0~~dr
propertyOwner~ tf( ll1~td
Address :,g .y.s- ~ - ./y.;t /Jef., 1J-tI.f;!.,11I .
City, State, Zip 11- /1 d..tJ t/ e-tr /ll11 5'::> ::? (f r
Phone (Home) /&.> 3 -5~6!. '1307
(Work) C. (P /2.- ~o 'j - '1'15 '7
0
G:\STAFF\RHONDAA\FORMS\PETITION.DOC
C I T Y o F ~
0 NDOVE
1685 CROSSTOWN BOULEVAFW N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
CC: Jim Dickinson, City Administratoc. City Engineer'DD'5
David Berkowitz, Director of Public
From: Kameron Kytonen, Natural Resources Technician
Subject: Authorize Expenditure from Storm Water Utility Fund/08-16/2008 Tree
Sale-Engineering
Date: February 6, 2008
INTRODUCTION
The City Council is requested to authorize an expenditure for purchasing trees for the 2008
Tree Sale. The money will come from the Storm Water Utility Fund. The expenditure is in
the amount of$2,500.
0 DISCUSSION
Under the National Pollutant Discharge Elimination System (NPDES) program, the City is
required by the state to take measures to improve the quality of storm water. These measures
are outlined as best management practices (BMP) in the City's Storm Water Pollution
Prevention Program (SWPPP).
Planting trees is an effective BMP. Trees provide numerous benefits to our environment. A
few directly related to storm water quality include improved soil stabilization, improved
water retention resulting in less runoff and filtering pollutants.
This is the third straight year the City has run a tree sale, which features large, bare root trees
available for purchase by Andover residents at a discount price. There has been a good
response the first two years, and it's anticipated that this year will produce similar results.
This year, the City will sell up to six trees per property owner.
BUDGET IMPACT
A sum of $2,500 would be allocated to help Andover residents pay for these trees. Based on
the assumption that a maximum of 750 trees will be sold, residents will save up to $3.33 per
tree sold.
ACTION REOUESTED
It is requested that the City Council authorize an expenditure from the Storm Water Utility
0 Fund for purchasing trees for the 2008 Tree Sale.
if""Y'Ubmitt d
ameron Kytonen
Natural Resources Technician
(5)
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator VCity Engineer~13
David Berkowitz, Director of Public W 0
From: Kameron Kytonen, Natural Resources Technician
Subject: Award BidJ07-36/2008 Tree Removal Contractor-Engineering
Date: February 6, 2008
INTRODUCTION
The City Council is requested to award the bid to Pioneer Tree and Landscape for the
City Contract under the contents of the Diseased Tree Removal/Sanitation Enforcement
Policy.
0 DISCUSSION
As a part of the Diseased Tree Removal/Sanitation Enforcement Policy, a City Contractor
is hired to remove and properly treat all dead/diseased trees marked by city staff that are
not removed by the established deadline. There were a total of four bids received. They
are as follows:
COMPANY BID (Per Diameter Inch)
Pioneer Tree and Landscape $18.50
JB Tree $25.00
Trent's Tree Service $27.50
S & S Tree and Horticultural Services $63.00
BUDGET IMPACT
Pioneer will invoice the City for services performed on each property. The City will pay
the contractor and the applicable property owner will be assessed.
ACTION REQUESTED
It is requested that the City Council award the bid for the Tree Removal Contractor to
Pioneer Tree and Landscape.
R"pectfuIly ~
0 g ..
Kameron Kyton
. Natural Resources Technician
C I T Y o F (!)
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator B
David Berkowitz, Director of Public Works/City Engineer W
From: Kameron Kytonen, Natural Resources Technician
Subject: Accept DNR FireWise GrantJ05-59-Engineering
Date: February 6,2008
INTRODUCTION
The City Council is requested to accept a Fire Wise grant through the Minnesota Department
of Natural Resources (DNR) to help facilitate a pine thinning in the properties at the Rum
River Forest development. The grant is in the amount of $2,500.
0 DISCUSSION
This is the second time the City has applied for a grant for this project through the FireWise
program. The first grant was approved in late December of2005. Because project staffwas
unable to find a logger to commit to completing the thinning, the project was postponed and
the grant expired.
Staff continued to pursue potential interested loggers and finally was able to secure one who
found it feasible to take on the job. That company is Northern Timber. They will perform
the thinning and cleanup efforts. The thinning is anticipated to begin in late winter or early
spring of 2008. Following a neighborhood meeting with all interested property owners,
project staff and the logger, staff will work with all applicable parties to mark the trees
recommended for removal.
The thinning will make the neighborhood safer from the threat of wildfire, improve the health
of the pine stand and help control the potential adverse effects of insect and disease problems.
BUDGET IMPACT
The estimated total cost of the project is $5,171. The grant will be used to fund the cleanup
portion of the project. It will be matched thru in-kind services, including the time spent on
the project by the Natural Resources Technician, other project staff and the property owners
(volunteer time). No city cash funds will be used for this project.
ACTION REQUESTED
0 It is requested that the City Council accept the FireWise grant.
~::1?2J:-
Kameron Kyto
Natural Resources Technician
C0
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
_______n_______
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Consider Approval of Premises Permit! Andover Baseball Assn.
DATE: February 6, 2008
INTRODUCTION
The Andover Baseball Association has applied for a premises permit to conduct lawful
gambling at Pov's Sports Bar and Grill.
0 DISCUSSION
The owner of Po v's has decided that he would prefer to have the Baseball Association
conduct lawful gambling rather than the Lions Club due to a lack of support by the Lions
with bingo, the meat raffie and other reasons. A letter terminating the Lions' contract
with Pov's was provided to the Lions Club.
Andover Baseball is in the process of having their gambling license approved by the State
Gambling Control Board.
Attached is a copy of the Lease for Lawful Gambling Activity and a resolution approving
the premises permit.
ACTION REOUIRED
Council is requested to consider approval of the premises permit for the Andover
Baseball Association to conduct lawful gambling at Pov's Sports Bar and Grill.
Respectfully submitted,
0 ~.()#
Vicki V olk
City Clerk
Attach: Lease
Resolution
Letter Terminating Lions' contract
0
Gary, and Gail,
This letter is to inform you that Pov's Sports Bar is officially
terminating their contract with the Lions Pull Tab association due
to lack of support with bingo, the meat raffle, along with various
other reasons. Effective April 1st, 2008 Pov's would like the Lions
to be Cleared out of the residence.
Sincerely,
0 Brad Povlitzki
Pov's Sports Bar
0
Minnesota Lawful Gambling
6/07
LG215 Lease for Lawful Gamblin Page
1 of 2
0 Check applicable item:
-Xl. Lease for new application. Submit with new premises perm~ application.
_2. Renewed lease. Submit w~h premises permit renewal.
_3. New owner. Effective date ~~_ Submit new or amended lease within 10 days after new lessor assumes ownership.
_4. Amended lease
. Check the change(s) In the lease: _Rent _Premises name _Boothlbar _Activity change _Other
. Date that changes will be effective _/~_
. Both parties must In~Ial and date all changes.
. Submit changes at least 10 days before the effective date of the change.
Organization name License number
Daytime phone
oll.er ~f.e.. {..l\ 3'-1r;'B~
1~ 3-1':>4-;),173
Name of leased premises City State
Zip Daytime phone
oi/f:r MN
State
Name of lessor (if same as legal Business/street address City State
Zip Daytime phone
owner. write In "SAME")
Check (..J) all activities that will be conducted
~Pull-tabs _Pull-tabs with dispensing device _ Tipboards _Paddlewheel _Paddlewheel with table _Bingo XBar bingo
Pull-tab, Tipboard, and Paddlewheel Rent (No lease required for raffles.)
Booth operation - sales of gambling equipment by an employee Bar operation - sales of gambling equipment within a
leased
(or volunteer) of a licensed organization within a separate endosure premises by an employee of the lessor from a common area where
that is distinct from areas where food and beverages are sold. food and beverages are also sold.
r----------------------------------,
Does your oraanizatiDn OR any other or9~ion conduct gambling
from a booth operation at this location? . Yes No
L_________________ _____==_________~
0 If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits are
based on the following combinations of operation: based on the following combinations of operation:
Booth operation - Bar operation
Booth operation and pull-tab dispensing device - Bar operation with pull-tab dispensing device
- Booth operation and bar operation - Pull-tab dispensing device only
- Booth operation, bar operation, and pull-tab dispensing device
The maximum rent allowed may not exceed $1,750 in total The maximum rent allowed may not exceed $2,500 in total
per month for all organizations at this premises. per month for all organizations at this premises.
COMPlETE ONE OPTION: COMPlETE ONE OPTION:
Option A: 0 to 10% of the gross profits per month. Option A: 0 to 20% of the gross profits per month.
Percentage to be paid J 0 % Percentage to be paid %
Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0
$400 per month may be paid. Amount to be paid $ to $200 per month may be paid. Amount to be paid $
Option C: $0 to $400 per month on the first $4,000 of gross Option C: $0 to $200 per month on the first $1,000 of gross
profit. Amount to be paid $ profits. Amount to be paid $
Plus, 0% to 10% of the gross profits may be paid per month on Plus, 0% to 20% of the gross profits may be paid per month on
gross profits over $4,000. Percentage to be paid % gross profits over $1,000. Percentage to be paid
%
Bingo Rent Bar Bingo Rent
Option D: 0 to 10% of the gross profits per month from all lawful ~ Option F: No rent may be paid
for bingo
gambling activities held during bingo occasions, exduding bar bingo. conducted in
a bar.
Percentage to be paid %
Option E: A rate based on a cost per square foot, not to exceed New Bingo Activity
110% of a comparable cost per square foot for leased space, as
approved by the director of the Gambling Control Board. No rent may be For any new bingo activity not previously
paid for bar bingo. Rate to be paid $ per square foot.
The lessor must attach documentation, verified by the organization, to included in a Premises Permit Application,
confirm the comparable rate and all applicable costs to be paid by the attach a separate sheet of paper listing the
organization to the lessor. days and hours
that bingo will be conducted.
6/07
LG215 Lease for Lawful Gambling Activity Page2of2
O Lease Term I' other Prohibitions
The term of this lease agreement will be concurrent with the 0 The lessor will not impose restrictions on the organi~tion with respect
premises permit issued by the Gambling Control Board (Board). to providers (distributors) of gambling-related equipment and services
or in the use of net profits for lawful purposes.
Management of Gambling Prohib.ited I 0 The lessor, any person residing in the same household as the lessor,
The owner of the premises or the lessor will not manage the the lessor's immediate family, and any agents or employees of the
conduct of gambling at the premises. I lessor will not require the organization to perform any action that
.. . . . would violate statute or rule. The lessor must not modify or terminate
Participation as Players. Prohibited this lease in whole or in part due to the lessor's violation of this
The lessor, the lessor's Immediate family, and any agents or provision. If there is a dispute as to whether a violation occurred, the
gambling employees of the lessor will not partiCipate as players lease will remain in effect pending a final determination by the
In the conduct of lawful gambling on the premises. Compliance Review Group (CRG) of the Gambling Control Board. The
. lessor agrees to arbitration when a violation of this prOVision is
Illegal Gambling alleged. The arbitrator shall be the CRG.
o The lessor is aware of the prohibition against illegal gambling
in Minnesota Statutes 609.75, and the penalties for illegal "
gambling violations in Minnesota Rules 7865.0220 Subpart 3. Access to permitted premises
, The Board and its agents, the commissioners of revenue and publiC
In addition, the Board may authorize the organization to safety and their ag~ts, and law enforcem~nt personnel have access to
withhold rent for a period of up to 90 days if the Board the permitted premises at any reasonable time dunng .the busmess hours
determines that illegal gambling occurred on the premises and of ~e lessor. The organization has access to the permitted premises
that the lessor or its employees participated in the illegal dunng any time reasonable and when necessary for the conduct of
gambling or knew of the gambling and did not take prompt lawful gambling on the premises.
action to stop the gambling. Continued tenancy of the
organization is authorized without payment of rent during the Lessor records. . .
time period determined by the Board for violations of this The lesso~ must mamtam a record of all. money receiVed from the
provision as authorized by Minnesota Statutes 349.18 organization, and make the record available to the Board and Its agents,
5ubdivisi~n 1( a). ' and the commissioners of revenue an~ PU?lic safety and their agents
upon demand. The record must be maintained for 3-1/2 years.
o To the best of the lessor's knowledge, the lessor affirms that
any and all games or devices located on the premises are not Rent all-inclusive
being. used, and are ~~tcapable .of ~ing used, i~ a manner Amounts paid as rent by the organization to the lessor are all-inclusive.
that Violates the prohibitions agamst Illegal gambling In No other services or expenses provided or contracted by the lessor may
O Minnesota Statutes 609.75. be paid by the organization, including but no~ limited to trash removal,
o Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an janitorial and cleaning services, snow removal, lawn services, electricity,
organization must continue making rent payments under heat, security, security monitoring, storage, other utilities or services,
the terms of this lease, if the organization or its agents are and in the case of bar operations, cash shortages.
found to be solely responsible for any illegal gambling,
conducted at this site, that is prohibited by Minnesota Rules Any other expenditures made by an organization that is related to a
7861.0260, Subpart 1, item H or Minnesota Statutes 609.75, leased premises must be approved by the director of the Gambling
unless the organization's agents responsible for the illegal Control Board. Rent payments may not be made to an individual.
gambling activity are also agents or employees of the lessor.
o The lessor must not modify or terminate the lease in whole or Changes in lease. . . . .
in part because the organization reported, to a state or local Ifthe lea~ IS amended With no change In ownershiP, the organization
law enforcement authority or the Board, the conduct of illegal Will submit the amended lease to the Board at least 1~ days before the
gambling activity at this site in which the organization did not effective ?ate of the cJ:ange. If a change In ownershlp~rs, the
participate. organl~tion Will submit an amended lease to the Board Within 10 days
after the new lessor has assumed ownership.
Acknowledgment of Lease Terms I affirm that this lease is the total and only agreement betWeen the lessor and the
organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of
the director of the Gambling Control Board.
Other terms ().f'h~~ rv..~'1 tU/VI.;Li\.JL fi.is li..<-e ~/,j{ c. wvifti'JIl
sO
Date
o Questions? Contact the Licensing Section, Gambling Control Board, at 651-639-4000. This publication will be made available in
alternative format (i.e. large print, Braille) upon request. The information requested on this form will become public information when
received by the Board, and used to determine your compliance with Minnesota statutes and rules goveming lawful gambling activities.
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION APPROVING A PREMISES PERMIT FOR THE ANDOVER
BASEBALL ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT POV'S
SPORTS BAR AND GRILL, 1851 BUNKER LAKE BOULEVARD NW, ANDOVER,
MINNESOTA
WHEREAS, the Andover Baseball Association has submitted an application for a
premises permit to operate a charitable gambling operation at Pov's Sports Bar and Grill,
1851 Bunker Lake Boulevard NW; and
WHEREAS, per Minnesota Gambling Control Board requirements, a resolution
must be adopted by the City Council within 60 days of receipt of the application.
0 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover, Anoka County, Minnesota, that a premises permit for charitable gambling for
the Andover Baseball Association is hereby approved subject to the terms outlined in
City Code, Title 5; Chapter 3.
Adopted by the City Council of the City of Andover this 6th day of February. 2008.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria Volk- City Clerk
0
0 C I T Y 0 F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator sl ity Engineer~
David Berkowitz, Director of Public
FROM: Kameron Kytonen, Natural Resources Technician
SUBJECT: Approve Hold Harmless and Easement Encroachment Agreement/2410 151st
Avenue NW - Engineering
DATE: February 6, 2008
INTRODUCTION
0 The City Council is requested to authorize the approval of a hold harmless and easement
encroachment agreement with Joseph and Amanda Churchich, property owners at 2410 151 sl
Avenue NW.
DISCUSSION
The property owner (Joseph and Amanda Churchich) would like to put up a retaining wall and
chain link fence on the property, which encroaches into a drainage and utility easement on the
south side of the property. Typically retaining walls and fences are not allowed in such easements
due to access requirements and maintenance needs by the City. Staff has reviewed the proposal
closely, and has determined that general maintenance can still be achieved.
By entering into this hold harmless and easement encroachment agreement the property owner
agrees to cover all expenses due to damage and/or removal of improvements (wall and fence) that
are within the easement.
ACTION REQUIRED
The City Council is requested to approve the hold harmless and easement encroachment
agreement with Joseph and Amanda Churchich, property owners at 2410 151 sl Avenue NW.
Kameron Kytone
0 Natural Resources Technician
. /
Attachments: Hold Harmless and Easement Encroachment Agreement
Cc: Joseph and Amanda Churchich, 2410 l51s1 Avenue NW, Andover
HOLD HARMLESS AGREEMENT
0 AND EASEMENT ENCROACHMENT AGREEMENT
THIS AGREEMENT, made this 6th day of February, 2008, by and between
Joseph and Amanda Churchich (property owner), owners of said property noted below
(hereinafter "property owner") and the City of Andover, a Minnesota Municipal
Corporation (hereinafter "City").
WHEREAS, Joseph and Amanda Churchich (property owner) is the fee owner of
241015151 Avenue NW, Andover, MN; and
WHEREAS, drainage and utility easements exist throughout the property; and
WHEREAS, property owner understands that a retaining wall and fence
(hereinafter "improvements") will encroach into said drainage and utility easement (see
Exhibits A and B);
WHEREAS, property owner agrees to construct the retaining wall and erect the
fence and grade the area as identified in Exhibits A and B;
WHEREAS, the City is willing to acknowledge and agree to an encroachment of
the drainage and utility easement for said improvements assuming certain conditions
0 are met;
WHEREAS, property owner is aware the area is for drainage and utility purposes
and acknowledges that access, maintenance, repair and/or replacement may be
required in said easements resulting in removal of the improvements;
NOW, THEREFORE, in consideration of the foregoing and the City's consent
and approval to the encroachment onto the drainage and utility easement, property
owner hereby agrees to hold the City harmless and indemnify the City from any and all
liabilities, and defend against lawsuits, expenses, damages, acts or failures to act,
attorney's fees and court costs, which may arise as a result of property owner or their
successors in interest constructing and maintaining said improvements upon the utility
easement of the City. Furthermore, the City not be held responsible for any damage to
said improvements constructed on the City's easement if they are damaged or
destroyed as a result of the City exercising its rights to access, excavate, repair,
construct or maintain any public improvements within said easement. The City may
require evidence of insurance from property owner to cover the indemnification required
0 herein.
0 IN WITNESS WHEREOF, the parties have hereunto set their hands this
day of February, 2008.
CITY OF ANDOVER, a Municipal
Corporation
By:
Its: City Clerk
By:
Its: Mayor
Jo~h Chur ich
~
Amanda Churchich
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
0 On this day of February, 2008, before me, a notary public within
and for said county, personally appeared for Victoria Volk and Michael R. Gamache to
me known to be respectively the Clerk and Mayor of the City of Andover, and who
executed the foregoing instrument and acknowledge that they executed the same on
behalf of said City.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
On this 31 s1-- day of January, 2008, before me, a notary public within and
for said county, personally appeared for
)
o ry Public
This instrument was drafted by: City of Andover 8 MICHELLE L. HARTNER
1685 Crosstown Blvd. NW ( JJ Notary Public
Andover, MN 55304 \ ..l Minnesota
My Commission Expires January 31, 2010
0 This instrument is exempt from registration tax and recording fees under Section 386.77 of the
Minnesota statutes.
G:IDATAISTAFFIRHONDAAIFORMSIHOLD HARMLESS AGREEMENT.doc
VERDIN ST. N. W.
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0 @)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Consider Phone System Replacement
DATE: February 6, 2008
INTRODUCTION
The Andover City Council is requested to authorize staff to complete the City phone system replacement
contemplated in the 2008-2012 City of Andover Capital Improvement Plan (CIP).
DISCUSSION
The Andover City Council, as part of the November 20, 2007 Council meeting, officially adopting the 2008-
0 2012 Capital Improvement Plan. A purchase contemplated in the CIP is the replacement of the City phone
system, the CIP data sheet describing the proj ect is attached.
Staff is securing pricing for the system through a cooperative purchasing agreement (U.S. General Services
Administration (GSA) Schedule 70 IT products); basic infonnation.on GSA purchasing is attached. The GSA
vendor (SMARTnet, Inc GSA#GS35F-4785G) will supply the hardware for the system and workwith a local
vendor (Transcend Communications, Inc.) to do the project management, installation, design and training.
BUDGET IMPACT
The phone system replacement is a project in the 2008-2012 CIP and budgeted at $100,000. By taking
advantage of GSA purchasing, staff is committed to completing the phone system replacement at a budget of
$93,000.
ACTION REOUESTED
The Andover City Council is requested to authorize staff to complete the City phone system replacement,
utilizing GSA purchasing and with a reduced budget of $93,000.
Attachments
Capital Plan 2008 thru 2012
ity of Andover, MN
Project # 08-41900-04
Project Name Phone System
Type Equipment Priority 1 - High
Useful Life 10 Years Contact City Administrator
Category Improvements Department Facility Management
Description
Phone System upgrade for City Hall, PW Building, Community Center, Water Treatment Plant and Fire Station #\.
Most routine changes such as adding a user, setting up voice mail, resetting passwords, enabling the voice mail to email functionality can be done
in house. These changes can be performed by our administrator anywhere that internet access is available. This equates to faster service and lower
cost. And when we do need assistance from a technician most changes can happen remotely eliminating onsite service calls.
Justification
Current system is out of date and not fully supported. The upgrade can be maintained primarily by in-house IT staff.
lt has been mutually understood for some time that the day is coming soon that the City will be due to replace the 14 year old Merlin phone system.
The current system is now obsolete and sometimes hard to get hardware for the phone system along with the Object World messaging system.
While this is a very capable messaging system there is no local support available for the product. A number of years ago the City of Andover
deployed this messaging system which was ahead ofi!'s time in terms of the functionality that it delivered. Since that time the phone system
manufacturers have actively deployed advanced functionality on their messaging systems which has hurt Object World financially and shrunk their
dealer base. To our knowledge there are no local support options for this product which leaves the City of Andover in a vulnerable position. If the
messaging system were to crash it is a real possibility that it would not be restored to service, or at best have a lengthy outage while best efforts of
on trained staff seek to restore it.
isaster avoidance:
The current voice messaging system has the support issues listed above, but there are other issues with the phone system as well. Weare currently
working with old electronics with multiple points of failure which include modules, processor, messaging, and the cabinet. The likelihood of a
failure is continuing to grow and reliable parts are getting harder to find. By implementing the ShoreTel system we will reduce the risk of phone
outa es and messa e losses in numerous wa s. This is an IP based s stem which means that it runs the voice traffic over the data network
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 100,000 100,000
Total 100,000 100,000
Funding Sources 2008 2009 2010 2011 2012 Total
Equipment Bond 80,000 80,000
Sanitary Sewer Fund 10,000 10,000
Water Fund 10,000 10,000
Total 100,000 100,000
Operational Impact/Other
Maintenance support fees should be reduced due to in-house IT staff maintaining the system.
I
I 121
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u.s. General Services Administration
GSA Federal SUDDlv Schedules' State and Local Purchasina Proarams
1122 Counterdrug Program (www.gsa.gov/1122program)
~ State and local governments can support their counterdrug efforts by purchasing equipment at
reduced rates from GSA. Under the authority of the 1994 National Defense Authorization Act, 42
states, by using their own funds, can take advantage ofthe discounts available to the federal
government.
~ Each state participating in the 1122 Program designates a State Point of Contact (SPOC) to
administer the state's activities under the program, by validating the counterdrug mission of each
procurement request, and ensuring the availability of funds.
~ Limited Schedules and Special Item Numbers (SINs) open for purchase and only available for
this one specific purpose.
~
~
0
~
~
Disaster Recovery Purchasing, Section 833 (www.gsa.gov/disasterrecovery)
~ Section 833 FY07 Defense Authorization Act authorizes GSA to allow State and local
governments' access to the GSA Multiple Award Schedules to purchase products and services to
be used to facilitate recovery from a major disaster, terrorism or nuclear, biological, chemical, or
radiological attack.
~ Interim Rule published February 2, 2007
~ Comment Period closed April 2, 2007
~ Advance purchasing is allowed according to the rule with specific intent for the purchase
~ In the aftermath of emergency events, State or local governments' systems may be
disrupted. Thus, use of Federal Supply schedule contracts prior to these events to
acquire products or services to be used to facilitate recovery is authorized. Again, the
state or local government will be responsible for ensuring that purchased products or
services are to be used to facilitate recovery.
~ Participation in the Disaster Recovery Purchasing Program is voluntary.
~ State and local government can choose to participate or not.
~ Vendor community can choose to participate on two levels:
~ Schedule contract level
~ Order level
~ Mass modification issued mid-February
~ Data on GSA E-Iibrary updates as modifications are accepted
0 ~ Vendors appear on E-Iibrary with a ~ symbol next to the company name
(~=library.gSa.gov (See Appendix 1)
~ The RlCOV symbol also appears next to the approved vendor's products and services in
GSA Advantage (www.gsaadvantage.gov)
~ The price of supplies and services available to State/Local entities will include the industrial
funding fee (IFF) to cover the administrative costs incurred to operate the schedules program. 6)
0 Appendix 1:
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I 70 GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGV EQUIPMENT, SOFTWARE, AND SERVICES
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I 132 B Purchase of Equipment _ SUBJECT TO COOPERATIVE PURCHASlNG Includes te]e hone 8 ui ment audio and video teleconferencin
equi ment, communications 58CUrit equi ment facsim~e equipment, broadcast band radio, two-way ra 10, microwave
ra 10 eqUIpment,
sa e Ita communications 8(tulpment, ra 10 transmitters/receivers (airborne), radio navigation equipment/antennas,
pagers andpublic
i address systems, communications equipment cables, fiber optic cables, fiber optic cables and harnesses,
coaxial cables, desktop
I computers, professional workstations, servers, laptop/portable/notebook computers, large scale computers,
opticaVimaging systems, :~:
other systems, printers, displays, graphics (light pens, digitizers, touch screens), network equipment, other communications
equipment,
optical recognition I/O devices, storage devices, other I/O and storage devices, ADP support equipment, microcomputer
control
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o. u.s. General Services Administration
State and local Disaster Recovery Purchasina Proaram. Section 833
GSA plays a critical role in providing disaster recovery products and services to Federal agencies. Now State
and Local Governments can also benefit from the speed and savings of the GSA Federal Supply Schedules.
Section 833 of the John Warner National Defense Authorization Act for Fiscal Year 2007(Public Law
109-364) amends 40 U.S.C. 502 to authorize the GSA to provide State and Local governments the use
of ALL Federal Supply Schedules of the GSA for purchase of products and services to be used to
facilitate recoverv from a maior disaster declared bv the President under the Robert T. Stafford Disaster
Relief and Emeraencv Assistance Act or to facilitate recovery from terrorism or nuclear. bioloaical.
chemical. or radioloaical attack.
~ Interim rule published February 2, 2007
~ Interim rule comment period closed April 2, 2007
Purchasing in Advance of a Disaster:
In the aftermath of emergency events, State or local governments' systems may be disrupted. Thus,
use of Federal Supply schedule contracts prior to these events to acquire products or services to be
used to facilitate recovery is authorized. State or local governments will be responsible for ensuring
that purchased products or services are to be used to facilitate recovery.
Voluntary Use:
Participation in the Disaster Recovery Purchasing Program is voluntary for both state and local
governments and the vendor community. The state and local community has the option to choose to
participate at any time. The vendor community has the option to participate at the Schedule contract
level and at the order level according to the procedures laid out in the GSA Schedule contract.
0 Vendor Participation:
Modification released February 12, 2007
(Data as of 7/2007)
~ Total Federal Supply Schedule Contracts: 17,955
Total Modifications Accepted: 10,936
~ Over 60% of MAS contractors have accepted the modification.
State and local E-tool access:
E-Iibrary (www.gsa.gov/elibrary):
A Disaster Recovery Purchasing icon e will display next to the vendors name in Schedules E-
library, if/when they have agreed to the Schedule terms and conditions of the DisasterRecovery
program. ~
GSA Advantaae Iwww gsa.gov/gsaadvantagp,)'
State and local governments may use GSA Advantage as a market research tool to locate products,
services, and vendors, but may not purchase directly through GSA Advantage yet. Customers may
locate a vendor and/or product on GSA Advantage and complete their purchase using their own
purchasing system.. In addition, state and local customers may negotiate additional price discounts from e>f
the price quoted on GSA Advantage.
The fel symbol also appears next to the approved vendor's products and services in GSA Advantage.
For additional information please go towww.asa.aov/disasterrecoverv
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works/City Engineer DDD
From: Kameron Kytonen, Natural Resources Technician
Subject: NPDES (National Pollutant Discharge Elimination System) Presentation &
Public Meeting/08-1 - Engineering
Date: February 6, 2008
INTRODUCTION
The City of Andover is required to comply with the latest NPDES regulations set forth by the
0 Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to
hold a public meeting to receive feedback on the program.
DISCUSSION
To satisfy the MPCA requirements, City staff created and submitted a Storm Water Pollution
Prevention Program (SWPPP) in May of2003. That has since been revised several times. It is
composed of Best Management Practices (BMP's), which are actions taken to improve the
quality of storm water runoff.
Staffwill give a brief presentation swnmarizing the City's program and touch on the following
items:
. A swnmary of some of the significant BMP's in the City's SWPPP; and
. Update on the latest with respect to the non-degradation requirement of the program.
Following the presentation, we ask the Mayor to open up the public meeting. Residents of the
City will have an opportunity to make written and/or oral comments on the City's efforts thus
far. They may comment on the components of the SWPPP as well.
ACTION REOUESTED
The City Council is requested to hold a public meeting to review the City's status of
compliance with the program and make recommendations as needed.
0 {?Y'U7~~
Kameron Kytonen
Natural Resources Technician
CI T Y o F Q!)
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 I.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrato
Will Neumeister, Community Develop ent Director {~
FROM: Courtney Bednarz, City Plann~
SUBJECT: Consider 2008 Comprehensive Plan Update - Planning
DATE: February 6, 2008
INTRODUCTION
The Council, Planning Commission and other advisory commissions have received and made
changes to the various sections of the plan over the past year. The draft plan is nearly ready to
be released for review by other jurisdictions.
DISCUSSION
In addition to the update that has been reviewed over the past year, staff has received three
requests from property owners to make specific changes to the plan. Staff has notified property
owners in the neighborhoods surrounding each request. It is recommended that each request be
0 addressed independently to avoid confusion and allow them to be appropriately addressed. If the
Council would like additional time or information to act on one or more of the requests, staff
would still suggest the plan be allowed to start the six month comment period with other
jurisdictions.
Property Owner Requests
A review of each of the following requests is attached:
a. MUSA expansion and land use change request for a portion of the Woodland
Creek Golf Course
b. Sewer Staging Plan Request 14861 Prairie Road & 329 146th Lane NW
c. Sewer Staging Plan Request Woodland Estates 5th Addition
ACTION REOUESTED
The Council is asked to approve the attached resolution to allow the draft Comprehensive Plan
Update to begin the six month comment period with other jurisdictions. Staff will make any
modifications to the plan directed by the Council before releasing the plan.
0 Cc: (a) Mike Olson 22860 Imperial Avenue N Forest Lake, MN 55025
(b) Bob Day 3200 Main Street Suite 280 Coon Rapids, MN 55448
(b) Mike Smith 4834 Greenhaven Drive St. paul, MN 55127
(c) Byron Westlund 13632 Van Buren Street NE Ham Lake, MN 55304
9-\ND6V:E~ 2008 Comprehensive Plan Update Property Owner Requests
a. MUSA expansion and land use change request for a portion ofthe Woodland Creek
Golf Course
Land Use Chane:e
The owner of the Woodland Creek Golf Course has indicated it is no longer financially feasible to
operate the course. As a result, the property owner is requesting that the limited buildable area of
the course be allowed to be converted to provide residential housing.
The request is to change the land use from Open Space (OS) to Urban Residential Medium Density
(URM) on ten acres of land in the area near the existing clubhouse. The URM district allows a
maximum of six units per acre. A letter and map of the area is attached. It should be noted that no
concept plan has been submitted to the city.
There was some discussion about the potential for the city to purchase the property for preservation
of open space. The vast majority of the golf course is in a floodplain. Floodplain regulations will
prevent all but a small area around the clubhouse from being developed. It is possible that the
remainder of the course could be converted to a series of wetlands.
A medium density development on the limited buildable area would require a rezoning contract and
planned unit development review by the city. In addition to regulating the design of the
development, this review would allow the city to require public access through the remainder ofthe
. property. The medium density development as well as a plan for the rest of the property should all
0 be addressed through planned unit development review if the proposal moves forward. In this
manner the same public benefit can be achieved without the cost of purchasing the property
outright.
It should also be noted that a portion of the proposed area is within the floodplain. A drawing
showing the 100 year flood elevation and photographs from a resident are attached to illustrate. The
property owner may attempt to amend the floodplain boundary with a plan to raise some areas of
the site and lower others through a process with FEMA. There is no way to be certain how much or
if any of the floodplain will be allowed to be filled until this process is completed.
MUSA Expansion
The Municipal Urban Service Boundary (MUSA) would need to be expanded to include the 10
acres proposed to be served by city sewer and water. Also a 2005-2010 Sewer Stage is requested
for ten acres of the subject property. It should also be noted that the property would initially be
served through the existing lift station that serves the Woodland Creek Golf Villas. Both projects
would be converted to service from the Rural Reserve Trunk Sewer when it is constructed.
Land Use Chane:e Review Criteria
The city reviews Comprehensive Plan amendments concerning a proposed land use change with the
following criteria (in italics):
1. Conditions have changed since the present land use designation was established such to
warrant the proposed amendment or the present land use designation is in error
0 Response: The condition that has changed is the golf course has become a financial liability to the
property owner.
-2.-
~NDbVE~ 2008 Comprehensive Plan Update Property Owner Requests
2. The proposed land use is compatible with surrounding land uses and with the goals, objectives
and policies of the Comprehensive Plan
Response: A medium density residential development can be designed to be compatible with the
surrounding single family homes, detached townhomes and large areas of floodplain. However, no
plan is available at the present time. If the proposal moves forward the details will need to be
addressed through the development review process.
The change is compatible with the goals, objectives and policies of the Comprehensive Plan.
Among these are a focus on providing a mix of housing types and promoting infill development.
3. There is capacity of public systems, facilities and services to serve the proposed land use and
capacity of these systems to serve other planned land uses is not adversely affected
Response: There is adequate sewer and water capacity to serve the proposed development. The
adjacent street, South Coon Creek Drive, is designed to carry significantly more traffic than the
current traffic levels. However, additional stress will be placed on the intersections with Round
Lake Boulevard and Crosstown Boulevard. A traffic impact study should be conducted at the time
a development proposal is submitted to the city to determine if improvements to these intersections
are warranted.
0 4. Agreement can be reached for the applicant of the proposed land use to pay for any increased
capacity of public systems, facilities and services required to serve the proposed land use
Response: The future development would be responsible for a proportionate share of the cost of
any improvements recommended by the traffic impact study described above.
5. Potential impacts by the proposed land use on natural resources including vegetation, wetlands,
floodplain and other natural features can be avoided or sufficiently mitigated as determined by
the City Council
Response: The area that would be developed includes the clubhouse, parking area and the
maintained lawn areas around them. There would be an opportunity to address the conversion of
the remainder of the golf course to a desirable natural area through the development review process.
6. To ensure a transition or buffer between urban and rural residential zoning districts
Response: A transition and buffer to adjacent residential properties to the east and west would
need to be provided through the development proposal. The remainder of the golf course will
provide a substantial buffer to the rest of the surrounding neighborhood.
0
-3-
~NDbVE~ 2008 Comprehensive Plan Update Property Owner Requests
Planning Commission Recommendation
The Planning Commission unanimously recommended denial of this request based on the amount of
floodplain in the proposed development area and the uncertainty of what would happen to the rest
ofthe golf course. The minutes from the meeting are attached.
Attachments
Location Map
Letter From Applicant
Site Photos
100 Year Floodplain Graphic
Letter From Applicant
Planning Commission Minutes
Letters and E-mails From Neighborhood
0
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0 Oivan Properties LLC
22860 Imperial. Ave. N.
Forest Lake, MN 55025.
Dear Mayor and Council Members
Weare writing in regards to our request for rezoning of a to-acre area of the 70-
acre parcel owned by GIvan Properties LLC. which is presently zoned open space.
We feel our zoning request for sewer / water should be granted for the following
reasons: Adding the 10 acres of GIvan Properties does not jeopardize any other
properties that are being added to the compo plan. Sewer and Water are already stubbed
into the property. (not to mention the new trunk line will be coming through our property)
Increased tax base for the city of Andover.
We as property owners have the right to change the use of our property as long as
all city code issues are addressed. Rejecting this request before a site plan and proposed
0 use have been presented to the city is unfair.
*note: unfairly allowing a public hearing on how a private business is run (the statements
were totally false and we were not given the opportunity to rebuff any claims) as
the detennining factor in denying a rezoning request for a privately owned parcel
ofland is wrong.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 2
PUBLIC HEARING: 2008 COMPREHENSIVE PLAN UPDATE.
In addition to the update that has been reviewed over the past year, staff has received
three requests from property owners to make specific changes to the plan. Staff has
notified the property owners in the neighborhoods surrounding each request. It is
recommended that each request be addressed independently to avoid confusion and allow
them to be appropriately addressed.
a. MUSA expansion and land use change request for a portion of the Woodland
Creek Golf Course
The owner of Woodland Creek Golf Course has indicated it is no longer financially
feasible to operate the course. As a result, the property owner is requesting that the
limited buildable area of the course be allowed to be converted to provide residential
housing.
Mr. Bednarz reviewed the information with the Commission.
Mr. Ron Vanelli, 7023 Northshore Trail, Forest Lake and Mike Olson, 22860 Imperial
Avenue, Forest Lake, stated they were at the meeting to explain why they are asking for
0 these changes.
Commissioner Holthus wondered ifthey were intending to keep the golf course. Mr.
Vanelli stated they are not sure and the decision will be made after they find out what
will be happening with this request.
Motion by Falk, seconded by Walton, to open the public hearing at 7:13 p.m. Motion
carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Mr. Jim Nelson, 3342 133rd Avenue N.W., stated from his standpoint the Comprehensive
Plan is like a blueprint that they do not want to change it if it is not needed. He thought it
was important to take the request very seriously because the golf course is the only one in
Andover and it may disappear. He stated he was surprised by the six reasons to move
forward. He thought the first reason was not a sufficient reason to change the
Comprehensive Plan.
Mr. Dean Husfeld, 3379 I 42nd Avenue, stated he wanted to talk about the importance of
the golf course in Andover. He reviewed the different groups and leagues that have been
at the golf course over the summer. He stated the golf course went downhill once the
new owners took over and increased their prices to be the same as other courses in the
area. He did not think the course compared to others so he did not think it should have
increased. He stated many groups and leagues left and went to other golf courses because
ofthe increase in fees. He stated he was not sure if the gain was to improve the course or
0 if it was for personal gain.
-'}-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 3
Mr. Jeff Squires, 3219 l40lh Avenue, stated he has seen a lot of changed over the years
and one of the things he will miss if the golf course leaves is watching the kids use the
course. One of the issues of concerns is if this area gets built on is the watershed.
Mr. Jonathan Jasper, 14197 Orchid Street, reviewed the history of this area. He stated the
promises, the representations, the desires that were brought to them before have not come
true and what is goingto happen now is that a lot oftownhomes will be built and the golf
course will disappear forever and that is a bad thing to have happen to the City of
Andover. He stated the golf course has not been marketed or kept up. He stated this is
not a good reason for the City to change the Comprehensive Plan.
Ms. Carol Cronholm, 2950 1391h Avenue N.W., stated she wanted them to consider using
this area as green space and in looking at a plan like this she would encourage a
Comprehensive Plan in order to look at what would happen to the surrounding area if this
were to be allowed.
Mr. Chris Dahl, 3355 l40lh Avenue N.W., stated he was at the meeting for personal
reasons. When the plan came forward before to build the golf villas he was in favor of it
because he thought it would make the golf course better and improve it but nothing has
been done to the golf course since the villas have been built. He did not think the owners
0 intended to run the golf course as a profitable business.
Mr. Bill Dreshmeier, 3265 l40lh Avenue N.W., stated an idea he has is the silver lining to
the cloud is their taxes will go down significantly if the golf course closes. He stated
their property values will go down and to keep the development and golf course proposal
separate cannot be done because one affects the other so somehow they need to blend the
two things.
Mr. Rick Ruprecht, 14149 Orchid Street N.W., stated a couple of his concerns are they
will be losing the driving range and a lot of people enjoy using it. He stated he is a real
estate agent and usually pro development but he is against this. He stated he sees wildlife
out there and felt this will change. Another concern is the way the economy is it would
not be a good time for a new development because he would not like to see it sit there
empty for fifteen years. He did not think there was a market for it at this time. He stated
he would like to see the golf course sold to someone who would appreciate the course
and want to continue and keep it as a golf course. He stated if the owner would like to
keep the golf course running, check with ideas the surrounding residents have.
Mr. Bill Hentges, 3061 142nd Lane N.W., stated the main thing he wanted to touch on is
the effect this will have on the floodplain of the area. If they change the ten acres to
medium density there will need to be considerable fill brought in to make it buildable and
will send the water into the neighboring yards. The site itself, for medium density to
change that, right now that is open space and Coon Creek is adjacent and this is a major
0 wildlife corridor. The ten acres, if developed, will be a choke point for the wildlife. He
-/d-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 4
0 stated this would be in conflict with the Comprehensive Plan, which is to maintain open
space and keep wildlife corridors open.
Mr. Bryant Beehler, 14133 Orchid Street, stated his concern was when they built their
home he made sure it was above the floodplain, when the villas were built, the water, in
two years, came up to their property line which had never happened before and he was
worried that the water would go further into his property if the land were changed again.
He showed previous years photos of where the water came up to his property after it
rained.
Mr. Larry Larsen, 3252 1 43rd Avenue N.W., stated with better management the golf
course could pick up and make money.
Ms. Teresa Rupkalvis, 13924 Heather Street, stated it was her understanding that the
current owners were in arrears for taxes and have been hooked up to sewer and those
assessments have not been paid. She thought it was hard to understand all the changes
and information and to make a major zoning change or two, entertain the idea when
someone is behind in their taxes and if the zoning change were to take place, it was her
understanding in reading the document that the person with the zoning change would take
financial responsibility for any public capacity, such as traffic lights, the traffic it would
create and she did not think that person is in that financial position. It would be her
0 proposal that it may put them in arrears and once they mess with that part of the land,
they will not get the golf course back so her biggest concern is the financial situation that
individual is in that she did not know if they have addressed whether or not they have the
financial capability to move the project forward. She thought as a whole the project
needs more research, they need to address the financial and ecological impact that it
would make for their community. She did not think it has been presented to enough
people. She thought once this is changed, it would be changed forever and she thought
they needed to stay focused on the vision of Andover and they need to keep their goals of
the Woodland Creek Golf Course community. They also need to preserve the wetlands
and the ecological system that is in place.
Mr. Bob Routes, 3183 140th Avenue N. W., stated at the time the original owner
purchased the property and built the golf course, they did some substantial changes of the
topography which created some problems in terms of back water being that this is a flood
zone. The proposal has all the earmarks that the current owners are going to abandon it
after they sell off the ten acres. There is no access to it provided, there would not be any
land that would be suitable for a golf club or a parking lot so there would not be any golf
course left so why should the owners retain it. He stated this would take more property
off the tax roles. He wondered if they were going to recover the property back to the
original state, which was a flood plain before it was a golf course. If the land was
completely redone after the golf course was taken away it may be an acceptable thing but
to just abandon it as it stands now, they would have a great mess.
0
./JJ~
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 5
0 Mr. Todd Singer, 14112 lvywood Street N.W., wondered where this will stop. He stated
if they take and hack the property up there will be nothing left of it. He stated this is
people's personal property surrounding the golf course and he did not think it was right
that the City can all of a sudden decide to get more tax base by putting homes backing up
to their properties just to accommodate the current owners of the golf course.
Mr. Jim Nelson stated not all of the current ten acres are buildable so he wondered if the
medium density is based on the current acreage or is it based on what is currently high
land. Mr. Bednarz stated the City calculates the density on gross acreage, not buildable
acres. He explained the steps that would need to be taken to determine how much density
could be built on the land.
Mr. Nelson stated there are townhomes that are PUD's and he asked if this were to be
rezoned and the Comprehensive Plan changed, would it be a PUD development.
Chairperson Daninger stated it could probably be a PUD.
Mr. Bill Hentges stated they only have around 2.5 buildable acres on the ten acres
proposed and he did not think this is compatible with the surrounding area.
Mr. Jasper stated the zoning code in Andover indicates Medium Density is to be a buffer
between commercial and residential and there is no commercial in the area for a couple
0 of miles but for the golf course itself. He stated if they change the zoning the owner has
the right to build anything they want that fits into the current zoning and the golf course
is done.
Ms. Debbie Gillis, 3183 140th Avenue N.W., stated she loves the golf course and that is
the main reason she purchased her retirement home. She stated if the City purchased this
land as open space, they could also purchase the land across the road to make an
eighteen-hole golf course. She thought this was something they should consider.
Mr. Bryant Beehler stated his concern is the flood zone and he wondered ifthe City
Planning Committee would be able to build into any changes in the Woodland Creek
Golf area a successful method to prevent flooding of theirs and their neighbors properties
in the future with any changes they make on the golf course. Chairperson Daninger
stated the drainage from what is built cannot affect the neighboring property.
Mr. Tim Keillor, 3129 140th Avenue N.W., stated his concern is the foreclosures in the
City. He wondered how they can be talking about development when there are so many
foreclosures and developers going bankrupt.
Mr. Jeff Squires stated there has been talk about acquiring open space and if this is done,
there are a couple of other issues. lfthe City took over the property they could run it as a
municipal golf course but he did not see that as a real distinct responsibility. He stated
the options ifthe City were to acquire it are many. One is to keep it as a golf course,
0
-1Z- --
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 6
keep it as open space or keep it and lease it out for a golf course. He stated with adequate
marketing, it could be a nice course.
Mr. Richard V olloy, 3150 South Coon Creek Drive, stated at this point he was looking
for a decision from the Planning Commission to vote against this. If they do not approve
this, the sewer cannot go in and they will not lose the wildlife.
Motion by Walton, seconded by Cleveland, to close the public hearing on Item 3A at
8: 15 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Commissioner Falk asked if the Open Space Committee has looked at purchasing this
land. Mr. Bednarz stated staffhas looked at this and if it were to be purchased and used
as a golf course, it could not be purchased with the open space funds.
Commissioner Holthus asked if the City were to purchase the land as open space, would
the land need to be rezoned. Mr. Bednarz stated it would not. Commissioner Holthus
asked for clarification as to where on the map provided the clubhouse was. Mr. Bednarz
showed the map and pointed out the specific area.
Commissioner Kirchoff wondered if the entire ten acres was outside of the one hundred
year flood plain. Mr. Bednarz indicated it was not. He showed where the area was that
0 was in the hundred year flood plain.
Commissioner Kirchoff asked if assisted living could be built in this area. Mr. Bednarz
stated if the proposal were approved it could but the number of units would need to be
determined through the PUD process.
Commissioner Walton stated this was tough to stay non-emotional about this issue
because everyone who lives around the golf course has used it and enjoyed it. He
struggled with wondering if development was worth it. He stated he could not separate
the two and thought there were issues with the watershed and future traffic issues that
would be created. He thought this land was like other areas in Andover that was
landlocked or turned into marsh and he would personally like to see the golf course
remalll.
Commissioner Holthus stated she agreed and would like to see the zoning remain the
same. She saw the hundred year floodplain as a huge problem for the area. She would
also like to see a golf course stay in this area.
Commissioner Cleveland agreed and stated to him the watershed issues and floodplain is
a big issue and he would leave things as they are.
Commissioner Falk stated he also agreed and would like to keep the Comprehensive Plan
the way it is.
0
-/J'-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 7
Commissioner Kirchoff stated he could support what his fellow Commissioners have
stated. Ifthis were to actually develop, of the ten acres, with all the issues that would be
involved, the sixty units would pare down to seven or eight single family homes and then
they would still have the open space and he was not sure whatthey would do with that.
He thought this property could be resold and reinvigorate it. He did not think the ten
acres will amount to much. He would like to leave it as is.
Chairperson Daninger concurred with the other Commission members and was in favor
of leaving it as open space.
Motion by Walton, seconded by Cleveland, to recommend to the City Council decline the
request of the change to part 3A. Motion carried on a 6-ayes, O-nays, I-absent (Casey)
vote.
Mr. Bednarz stated this item would be before the Council at the February 6, 2008 City
Council meeting.
b. Sewer Staging Plan Request 14861 Prairie Road
The owners of these properties have requested that the Sewer Staging Plan be amended to
0 allow the properties to be served by a trunk sewer line located to the south of Andover
Boulevard. Presently these properties are proposed to be served by the Bluebird Trunk
Sewer Line, which is located approximately one mile to the west. As a part of this
request the property owners have asked that the timing of the sewer stage designation be
changed from 2020-2025 to 2005-2010.
Commissioner Kirchoff asked if the developer would be paying for the costs for the
entire extension. Mr. Bednarz stated they would have to pay for all the costs of the
extension and then possibly be reimbursed at the time of future development, which
complicates assessments.
Motion by Walton, seconded by Falk, to open the public hearing at 8:27 p.m. Motion
carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Mr. Robert Day, applicant, stated they are looking at the property being market driven
and would not be built in the next year or two. He stated they do not have any intention
of leapfrogging over property but would like to be in the Comprehensive Plan as
receiving sewer staging earlier. He stated these two properties are at the end of a large
area owned by another property owner.
Mr. Mark Smith, 2120 Otter Lake Drive, Lino Lakes, stated they did not want to be left
out this long and this would be market driven. He felt they are being forced by a large
property owner to wait until they are waiting and they would like to be in the current time
0 frame of2005 to 2010.
~/t/-
>>:~~~!~llfCree~
City of Andover Planning
.
Jan. 8th 2008
Olvan Properties, owner of Woodland Creek Golf Course is requesting a zoning
change to medium density for 10 acres of the 70 acre Golf Course. A description of the
site accompanies this request.
Thank You
0 J3,on:VannelH,.,eres. Ovan ~mpi:~
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3200 South Coon Creek Drive . Andover, Minnesota 55304 · Phone (763) 323-0517 · Fax (763) 712-9831
Memo
To; Dean Daninger (Andover Planning Commission)
From: Michael Casey
cc: Courtney Bednarz ( Andover City Planner)
Date; January 22, 2008
Re: Absents from January 22, 2008 meeting.
I regret my absents from tonight's commission meeting due to a death in my family. Even though my
vote is considered abstained because of my absents I feel compelled to commit on the proposed land
use change request for Woodland Creek Golf Course.
I was able to attend a neighborhood meeting January 17, 2008 and listen to local residents concerns
over possibly loosing the golf course to a natural wetland area. My suggestion would be before any
land use change is approved that the City ParKs Commission! City Staff be allowed a time period to do
0 discovery and feasibility of the city to purchase the property for a municipal golf facility. I do believe an
existing golf course presents highest and best use of the flood plane while maintaining marKet value of
existing residents.
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Courtney Bednarz
orom: Larry Larsen [lIarsen@intranmedia.com]
ent: Thursday, January 17, 20082:47 PM
To: Courtney Bednarz
Cc: Noreen Larsen
Subject: Woodland Creek Rezoning
Importance: High
Courtney,
I wish to let you know my concerns regarding the rezoning of our
neighborhood. We have made an effort to contact as many of our neighbors
regarding this vital issue. We want to try everything possible to stop this
rezoning and have a concerted effort to find a common ground. We feel that
this should remain "open Space" and of course a golf course. "It might not
be much of a golf course, but it is our golf course.
Thank You
Larry Larsen
3252 143rd Ave. NW
Andover,MN 55304
0
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-2-1-
Courtn y B dnarz
_rom: Cheryl Rosen [cherylrosen@comcast.net]
ent: Thursday, January 17, 2008 12:46 PM
To: Courtney Bednarz
SUbject: Golf course closure
Hello,
r recently learned there is a plan to close the Woodland Creek golf
course. Since we've been in the area, we have enjoyed this course and
would hate to see it close! Please consider those who have enjoyed not
only the course, but also the beauty of the course and wide open space.
Sincerely,
Cheryl Rosen
0
0
-U--
Page 1 of 1
Courtn y Bednarz
From: Kevin Stead land [ksteadland@msn.com]
Sent: Wednesday, January 16, 20086:47 PM
To: Courtney Bednarz
Hi Courtney
This is about the proposed housing to be built on the Woodland Creek Golf Course.
r have lived on the course for over 10 years at 3345 140th Ave. Prior to when the houses were built
on the north side of the course about 3 years ago, my wife was at a planning meeting where the course
owner's promised her if they got to build the houses on the north side they would not build any more housing
on the course. Now the owner's want to break their promise and build more housing.
The course is a flood plane of Coon Creek and has a lot of wetlands. My wife and r believe the city has a
duty not to change the zoning so that more houses can be built on the course. All of our neighbors
who we have spoken to are against more houses being built on the course.
Thank you for considering our opinion,
Kevin Steadland
763-323-3658
_______n_______
0
1/17/2008 -'2-3-
Page 1 of 1
C urtney Bednarz
From: Kathy Dahl [mndollies@comcast.net]
Sent: Wednesday, January 16, 2008 11 :39 AM
To: Courtney Bednarz
Subject: Woodland Creek Golf Course - Proposed Development
Hello Courtney,
We are Chris and Kathy Dahl, living at 3355 140th Avenue NW in Andover. We received a letter in the mail
recently informing us of a proposed change at the Woodland Creek Golf Course which would allow for potential
residential homesites on the property. Needless to say, we are strongly opposed to this proposed development.
We have lived at this property for the past eight years and in that time we have seen the golf course do little to
nothing to maintain the course but rather sell land and develop it into townhomes at the northern end. If this
proposal were to pass, it would greatly diminish our property value since we no longer will be living on a golf
course but rather looking at the back of other people's homes. We chose to live in Andover and in particular at
this address because of the beauty of the open spaces. I would be disappointed if Andover did not preserve this
open space but rather sold out to a broader tax base. If I recall in the last election, didn't Andover residents vote
to preserve more open space throughout the city?? If Andover wants to be considered a premier suburb then we
need to start making the right decisions and not condense housing just to make a few bucks.
We are planning to attend the meeting on January 22 but wanted to voice our opinion to you prior to then. Thank
you Courtney and we hope we can place trust that the city will make the right decision for all of our neighbors
living on or near Woodland Creek Golf Course.
Chris and Kathy Dahl
0
0
1/17/2008 -'-z-t./-
Page 1 of 1
Courtney Bednarz
From: Mike Thayer [miket@wihatools.com]
Sent: Thursday, January 17, 2008 5:55 PM
To: Courtney Bednarz
Subject: Rezoning Of Golf Course Land
Hello Courtney,
Thanks for the time you spent on the phone with me today.
Because of the short notice of the hearing, I'll not be able to attend the meeting.
As you may recall, I live in one of the new Town Homes on the North end
of the golf course (Woodland Creek Golf Villas). We all have golf cart doors in our garages.
As you can see by the name of our Villas, all of our Town Home residents expected to live on the golf course, and
were
told that improvements to the club house would be made. Also, told that it would always be
a golf course because the land is in a flood plane, and not suitable for building.
That was less than two years ago. I hope the City looks at what's best for Andover long term and
not just react to solve a short term problem.
Below are some points I would like the Planning Commission to consider before going forward.
> Don't land-lock 80 acres of Golf Course forever, just to add Assisted Livening units now.
> Property value around the golf course may decline if it turns into a field/swamp.
> Snow Mobiles, ATV's, and Motor Cycles may over run the course.
> It's the only golf course in Andover. Don't close your option for the future now.
> This is the wrong area for Assisted Livening, no shopping in walking distance.
> The 10 ponds on the course will dry up unless water is pumped into them.
> Many people feel the golf course could be very successful if marketed properly.
> People don't know where the course is, no web site, no advertising.
> The course has been here for 20 years, It has been profitable and can be again.
> I would be happy to pay much more for my yearly membership fee, and I'm not alone.
> All the members I know, I'm sure would pay more, if asked.
> All the 78 residents on the golf course moved here to be on the course, not a field.
> Allow time, see who wants to buy the course. Mike Olson told me last week they had a low-ball
offer for about half of what they would like (750K) It hasn't even been on the market. See what happens.
> The current owners are not Andover residents, they want to re-zone, take the money and run. They
don't care about the course, or us.
> Let's delay this important decision until we can gather more facts regarding the long range impact.
Thank you for your consideration of the above.
Best regards,
Mike Thayer
Cell # 612-281-7404
miketC1ilwihatools.com
0
- ?,) -
1/22/2008
Page 1 of 1
Courtn y B dnarz
To: bill urban
Subject: RE: Woodland Creek matter
-----Original Message-----
From: bill urban [mailto:billurban@corporatecombat.com]
Sent: Monday, January 21, 2008 10:47 PM
To: Courtney Bednarz
Subject: Woodland Creek matter
Courtney: This is William and Shari Urban at 3325 140th Ave. NW in Andover, MN. We live on the
Woodland Creek golf course and have received several notices that a proposed plan to develop residential
homes on the course is in play. We are against such a development as we are assuming many others who
live on the course are. We paid a premium to be on the course and did not expect, and would never have
expected, this to be something we would ever have to consider.
We cannot make it to the meeting since we will both be at work during the scheduled meeting time. I
would have contacted you earlier but was out of town on business. I want our concerns on record
regarding this matter and that we will stand with others against this development. We, like others, are
concerned about what this will do to our property values. I am not sure if it will impact our taxes, but it will
impact our views of the course since the proposed development is directly across from our home. We paid
for a clear view of a golf course, not the view of other homes.
0 We can be reached for further comment at 763-572-1234.
Sincerely,
William & Shari Urban
Property Owners
0
1/22/2008 -- ~-
I Strongly Oppose the Re-zoning of the Woodland Creek Golf Course Page 1 of 1
0 Courtn y B dnarz
From: Bradley. D. Hah n@wellsfargo.com
Sent: Tuesday, January 22,20082:21 PM
To: Courtney Bednarz
Subject: I Strongly Oppose the Re-zoning of the Woodland Creek Golf Course
I strongly oppose the re-zoning of the Woodland Creek Golf Course. Thanks for your consideration. Regards,
Brad
Brad Hahn
Fixed Income Regulatory Consultant
Wells Fargo Investments, LLC
Minneapolis (612) 343-6537
Seattle (206) 749-2843
brad ley .d. hahn@wellsfargo.com
0
0
- z-?-
1/22/2008
Courtney B dnarz
_om: John & Teresa Utrupkalvis@comcast.net]
nt: Tuesday, January 22,200812:45 PM
To: Courtney Bednarz
Subject: Proposed Zoning Change for Woodland Creek Golf Course
Committee Members,
We feel very strongly that the city should not adopt any changes in the
zoning of the golf course. It is an asset to the community as a whole, and
the City of Andover and its residents would lose a unique recreational
facility that would be difficult to ever replace.
Apparently this request is being made because the current owners feel that
they cannot make a profit. If that is the case, let the marketplace decide
what the property is worth and another operator may very well be able to
make a profit and the city and its residents can retain the only golf course
we have.
We also feel this would be a step backwards in regards to the open/green
space issues in Andover's Comprehensive Plan and the most recent referendum
that was passed.
We understand that the city also has a "Land Use Change Review Criteria"
that is looked at when considering zoning changes. There are specific items
that are looked at and considered. One of the items addresses whether the
conditions have changed? The current owners contend that the course has
become a financial liability. I do not feel it is the duty of the City of
Andover to address zoning changes due to the fact that a particular company
~ not able to remain profitable. Golf is not a waning sport, the business
golf is not going away, it may be more of.a course management issue than
any thing else. Secondly, the compatibility with the current comprehensive
plan has to be looked at. It would appear that reducing any current open
space that Andover has along with eliminating a recreational opportunity
that is open to everybody would be in contradiction with that public plan.
On top of all this, the city would incur additional costs in feasability
studies, environmental impact, and infrastructure enhancements for a
business that is currently not paying their taxes and is in excess of
$40,000 in arrears.
This only touches the surface with regards to all the issues and reasons
that we feel the city needs to leave the zoning as it stands. Hopefully the
residents of Andover can have their voices and wishes heard within the city
they live, and that the committee members will respond accordingly.
Thank You for your consideration,
John & Teresa Rupkalvis
13924 Heather St. NW
Andover, MN 55304
0
-1,1-
Page 1 of 1
Courtn y B dnarz
From: Gerry Blaine [13897@live.com]
Sent: Tuesday, January 22,200812:26 PM
To: Courtney Bednarz
Subject: no to additional Woodland golf course homes
Importance: High
Please stop the building of additional homes on the Woodland golf course.
r am traveling out of town or r would attend tonight to voice my opinion.
Thank you,
Gerry
6122-203-1329
Climb to the top of the charts! Play the word scramble challenge with star power. Play now!
0
~ 2-"f---
1/22/2008
Page 1 of 1
Courtn y Bednarz
From: Douglas Michalski [drmichalski@gmail.com]
Sent: Tuesday, January 22, 2008 6:08 PM
To: Courtney Bednarz
Subject: Proposed re-zoning of Woodland Creek. Golf Course
Hello Courtney,
I am unable to attend the meeting tonight due to a scheduling conflict with a hockey team I coach. I just wanted
to drop you a short note to voice my opposition to the proposed re-zonig of the golf course.
Thanks so much for your time and consideration!
Best Regards,
Doug Michalski
2955 139th Ave NW
Andover, MN 55304
763.754.7638
0
1/23/2008 --Jp-
~NDbVE* 2008 Comprehensive Plan Update Properly Owner Requests
b. Sewer Staging Plan Request 14861 Prairie Road and 329146th Lane NW
The owners of these properties have requested that the Sewer Staging Plan be amended to allow
them to be served by a trunk sewer line located south of Andover Boulevard. The Sewer Plan
adopted by the Council in 2004 shows these properties will be served by the Bluebird Trunk
Sewer Line. As a part of this request the property owners have asked that the timing of the sewer
stage designation l;>e changed from 2020-2025 to 2005-2010. A map is attached to show the
locations of the planned and proposed sewer service locations.
Staff does not support the request based on the following:
1. Putting the properties in the current sewer stage creates the potential for.them to develop
sooner than other properties between them and the existing sewer system.
If this occurs, additional trunk sewer pipe would be constructed past developable
properties to reach the subject properties. The additional pipe would need to be
constructed in the public right-of-way to bypass other properties, thus disturbing Prairie
Road. The additional sewer pipe and reconstruction of Prairie Road would increase costs
beyond what is needed to implement the current plan. Additionally, pump upgrades to
Lift Station #2 would be needed to serve the subject properties. Some of this cost would
be avoided if the properties were served from the west.
2. Based on th.e information above, the proposal is contrary to the goals of the
Comprehensive Plan, one of which seeksto prohibit the inefficient extension of
infrastructure.
3. Additional trunk sewer pipe adds to the long term maintenance costs of the city.
4. The proposal would complicate assessments for the extension ofthe trunk sewer system.
The additional costs to bypass other developable properties could increase the cost of
development for those properties. If a bypass is approved the two subject properties
should be required to pay the difference between what the cost would have been to the
other properties under the current plan and the increased costs of road reconstruction and
additional trunk sewer pipe created by the proposed plan.
At the public hearing the property owners making the request said they would not develop before
properties between them and the sewer line. This response raised a question about why the
change should be made now. The response was that the property owners did not want to come
back through the process. Staff does not view this as a legitimate reason to change the plan. It is
simply not realistic to put the properties into the 2005-2010 stage. Even if the city agrees to
serve the properties from the south, approximately 100 acres of land will need to develop before
reaching the subject properties. This will not happen in the next 23 months. To represent that in
the plan would be premature.
0 Staff suggested an alternative. An amendment to the sewer staging plan could be considered
when development of the property to the south brings the sewer trunk adjacent to the subject
properties. In this manner unnecessary expenses and inconvenience to the general public can be
-31
't\N:6bVE~ 2008 Comprehensive Plan Update Property Owner Requests
avoided. The timing of such an amendment could easily be coordinated to prevent a delay when
the sewer becomes available.
Other Public Input
Also at the public hearing, Mr. Holasek requested the sewer plan revert to the Prairie Road
Alternative #2 from the 2004 Sewer Study (See attached information submitted by Mr. Holasek).
This scenario would extend a trunk sewer line up Prairie Road to serve properties on both sides.
This option was evaluated by the Council as part of the Alternative Sanitary Sewer Trunk
Extension report in 2004 and was not chosen as the preferred alternative.
At that time the Council adopted the Yellowpine Lift Station Alternative (see attached graphic).
As stated in the report, this alternative was recommended because it "maximizes the utilization
ofthe existing trunk sewers and provides the City with flexibility to accommodate the timing of
developing areas". Minutes from several of the meetings are attached.
Essentially, the Yellowpine Lift Station Alternative will allow properties along Crosstown
Boulevard to develop sooner than would have been possible under the previous sewer Elan. The
properties had previously been planned to be served by a sewer line located under 150 Lane
NW.
0 Since that time the city has invested in this alternative by constructing a wet well structure for
the future Yellowpine Lift Station and extending a trunk sewer line within the Sophie's South
development to the railroad tracks.
Staff is concerned that moving away from the adopted sewer plan toward a Prairie Road option
would be a mistake. The wet well, a significant infrastructure investment for the Yellowpine Lift
Station Alternative, has already been constructed. This improvement was designed to divert
sewer flow west of Hanson Boulevard in the future to preserve capacity for all developing
properties east of Hanson Bouelvard. It would not have been necessary if the Prairie Road
Alternative were constructed and sewer was directed to the Coon Creek Trunk instead of the
Bluebird Trunk.
Additionally, the trunk sewer needed to serve the area within the Prairie Road alternative already
exists adjacent to that area at 1 50th Lane NW. To implement the Prairie Road alternative, a mile
of new trunk sewer line would need to be brought up from south of Coon Creek just to reach the
area. The recently reconstructed section of Prairie Road located south of Andover Boulevard
would also need to be disturbed, adding additional cost.
These costs were not anticipated under the approved Yellowpine Lift Station Alternative and
were not included in the established sewer area and connection rates. The Prairie Road option
would increase these rates.
0 Planning Commission Recommendation
The Planning Commission held a public hearing for the Comprehensive Plan Update on January
22,2008. Commissioner Walton made a motion to recommend changing the staging plan for
~f2-
~NDbVE~ 2008 Comprehensive Plan Update Property Owner Requests
0 properties on both sides of Prairie Road from 2020-2025 to 2010-2015. The Commission
clarified that they were not concerned with which trunk the properties were served.
The motion passed with a 4-2 vote. A map is attached to illustrate this recommendation.
Staff is concerned that approval of this recommendation would not be prudent planning. The
change would double the amount ofland within the 2010-2015 stage to 618 buildable acres,
eliminate the 2020-2025 stage and nearly eliminate the 2015-2020 stage. It is unrealistic and
undesirable to portray development of 618 buildable acres in any five year period. The purpose
of the plan is to provide reasonable estimates of when sewer and water will be available so that
people can plan their own affairs accordingly. People who purchase property with an
expectation that development will occur in the time frame recommended by the Planning
Commission would be misled by the plan. The plan itself would have no realistic value.
It is also important to note that household, population and employment estimates are based on
the staging plan. It is unrealistic to put forward a plan for 618 buildable acres of development
from 2010-2015 and essentially no development from 2015-2025.
Another Option
Ifthe Council is interested making some changes to the sewer plan to accommodate the property
owners requests described in this report, staff suggests the following compromise (illustrated in
0 the attachments):
1. Change the sewer zone of 14861 Prairie Road, 329 146th Lane NW and the Holasek
property immediately north of them to allow service from the south.
2. Change the sewer stage to 2010-2015 for these properties.
This option can be accommodated with the sewer trunk presently located in the Hickory
meadows development. In this manner, the requests from the two property owners can be
accommodated. They will no longer be at the end of the sewer trunk service area. Additionally,
this option will accommodate development of the Holasek parcel immediately to the north. This
option will not require a new sewer trunk to be extended from south of Coon Creek. Finally, this
option will not invalidate investments into the Yellowpine Lift Station Alternative or the staging
and growth estimates of the Comprehensive Plan.
Attachments
Map Illustrating Property Owner Request
Letters From Property Owners
Information Submitted by Mr. Holasek
Prairie Road Alternative #2 (color drawing in separate packet)
Yellowpine Lift Station Alternative (color drawing in separate packet)
0 Map Illustrating Planning Commission Recommendation (color drawing in separate packet)
Map of Another Option (color drawing in separate packet)
Planning Commission Minutes
Minutes From Review of Sewer Study
-YJ'!-'
5'\NDbVE~ Properties requesting sewer service from south of Andover
I d Boulevard and a change of Sewer Stage from 2020-2025 to
ncorporate 2005-2010
1974
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--------::::- ~ \ 14921
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_ SUBJECT PROPERTY /).
N
-3<1- Location Map
January 9, 2008 RECEIVED
JAi' 1 4 2008
Honorable Mayor and Council CITY OF ANDOVER
City of Andover
1685 Crosstown Blvd
Andover, MN 55304
Dear Honorable Mayor and Council,
Please consider and accept my request and petition to have
my 34.81 +1- acres served by city utilities including sewer,
water, and storm sewer. The legal description is as follows,
That prt of N Y2 Of Sec 25 T32 R24 Lyg Wly of Blk 2 Smiths
Rolling Oaks, Nly of 146th Ln NW & Ely of Prairie Rd; Ex N
321.44 Ft Thereof; Also Ex Rds; Subj To Ease Of Rec and
the PID is 253224210004. Please place my property in the
sewer/MUSA future land use plan for the 2005-2010 time
frame. Thank you for your valued time and consideration.
Sincerely,
~~~
Mike Smith
Landowner
4834 Greenhaven Drive
St. Paul, MN 55127
651-334-6381
0
-]'.5'-
0
Dec 11 07 04:16p Building Sites, Inc. 763-323-9704 p.2
TMH Development, Inc.
,
3200 Main Street Suitc-~ Coon Rap'ds. MN 55448 Phone 763-576-0083 Fax 763-323-9704
280
December II, 2007
Planning Commission
City of Andover
]685 Crosstown Blvd. N.W.
Andover, MN 55304
Re: 2008 Comprehensive Plan
Dear Planning and Zoning COlTImission members,
We are unable to attend the public forum regarding the 2008 Comprehensive Plan tonight.
As landowners of l3 acres located at 14861 Prairie Road (PlD 25-32-24-21-0002), we would like to
have some input.
Our parcel is located approximately 900 feet from the Misener property which is scheduled for
Lltilit1es within the next five years.
It wou Id seem more appropriate' and orderly to bring utilities to our property from the south as
opposed to having it come from the north.
0
Respec;1fully,
-,Jt-
0 January 22, 2008
To: Andover Planning & Zonning commission members
From: Winslow & Corinne Holasek
Re: Public hearing on sewer staging request 14861 Prairie Road and 329
146th Lane NW
We own the property immediately north of the the above property.
We attended the November 13, 2007 planning and zonning meeting 7:30pm
public forum on updating the comprehensive plan. At that meeting we said
we do not want the exsisting sewer staging for our property changed to the
proposed sewer staging, except for the eastern part of our property, which
we asked to be changed to 2005-2010.
So this letter is to confirm that statement including the sewer staging change
to 2005-2010 for our property east of Prairie road. As we said this property
of ours adjoins the north boundry of the above properties.
0 This property was orginally planned in 1987 to be served by the Bluebird
trunk sewer. However this is no longer feasible due to the fact that over the
years through a series of lift stations the Bluebird trunk was extended to
development after development until it would be 180% over loaded if it were
to serve these propeJties to the east.
Therefore the most logical way to serve these properties in the eastern part
of the city is with a trunk sewer from the south. TKDA did a sewer analysis
report dated June 3, 2004, that shows two alternates for a Prairie Road
sanitary trunk sewer from the south at 140th Ave and Prairie Road. A trunk
sewer from there would serve this eastern area of the city very well.
The Prairie Road alternative No.2 appears to be the best alternative, because
it would provide potential gravity trunk sewer to the eastern part of the city
all the way to north of 157th Ave without requiring any lift stations after the
initial one at Coon Creek. This would be a very clean clear shot trunk sewer
design without the maintance of several additional lift stations. We have
included a copy of Page 11 and figure 3a from the TKDA report for your
review that shows this alternative No.2.
0
-77-
0 Please make this letter of ours including its attachments a part of the official
record for tonights City of Andover Planning and Zonning Commission
minutes. Thank you.
Sincerely,. ~
6-J~ 4
~I~
Winslow & Corinne Holasek
Enc:
Copies to : Andover Mayor and City Council members
Courtney Bednarz, City Planner
Jim Dickinson, City Administrator
0
0
-J?-
I
I D. Prairie Road Alternative No. 2
0 "
I The Prairie Road Alternative No.2, illustrated in Figure No. 3A is similar to the Prairie
Road Alternative, except that the depth of the sewer on Prairie Road would be
II increased to provide potential gravity sewer service north of 157th Avenue. This
,
would allow the City to serve developments in the area east of Crosstown Boulevard
I and north of 157th Avenue through either the trunk on 150th Lane or the trunk on
140th Lane. The area could be served initially by the lift station on the west side of
- Crosstown and diverted to the south once the Prairie Road Trunk construction is
complete (Figure No. 3A). The impact of this flow diversion on the existing trubk
system is shown in Table No.7.
TABLE NO.7
PRAIRIE ROAD ALTERNATIVE NO.2
Lift Station No.4 184 387 672 84%
12" Bluebird Trunk 162 397 1,455 101%
15" Bluebird Trunk 162 397 1,709 75%
, 18" Bluebird Trunk 182 446 2,033 59%
II
12" Shadowbrook Trunk 20 49 504 28%
21" Coon Creek Trunk 630 1,523 2,307 37%
I 24" Coon Creek Trunk 812 1,968 5,129. 77%
I Prairie Road Alternative No. 2 requires approximately 1,000 feet of sewer to be
I constructed at a depth greater than 35 feet to serve the area north of 157th Avenue
by gravity. The disadvantage of this is increased installation cost due to the sewer
Ii depth, but the advantage is the lateral lift stations adjacent to the Nordeen Addition
and University Avenue would not be required.
If The Opinion dfprobable Cost for the Prairie Road Alternative No.2 is $2,683,925.
This includes an estimated cost of $2,433,925 for the 12" gravity sanitary sewer on
:0 Prairie Road, and $250,000 for the trunk lift station.
Ii -"3'- 12974-01
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~~[lANDOl~~~.. h^~1 .1 In ANDovIlVD I m-
_ 2000-2005 1'1-/1 2015-2020
o D 2005-2010 2020-2025 ................. MUSA Boundary
_ 2010-2015 _ 2025-2030
-fz-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 8
b. Sewer Staging Plan Request 14861 Prairie Road
The owners of these properties have requested that the Sewer Staging Plan be amended to
allow the properties to be served by a trunk sewer line located to the south of Andover
Boulevard. Presently these properties are proposed to be served by the Bluebird Trunk
Sewer Line, which is located approximately one mile to the west. As a part of this
request the property owners have asked that the timing of the sewer stage designation be
changed from 2020-2025 to 2005-2010.
Commissioner Kirchoff asked if the developer would be paying for the costs for the
entire extension. Mr. Bednarz stated they would have to pay for all the costs of the
extension and then possibly be reimbursed at the time of future development, which
complicates assessments.
Motion by Walton, seconded by Falk, to open the public hearing at 8:27 p.m. Motion
carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Mr. Robert Day, applicant, stated they are looking at the property being market driven
and would not be built in the next year or two. He stated they do not have any intention
of leapfrogging over property but would like to be in the Comprehensive Plan as
0 receiving sewer staging earlier. He stated these two properties are at the end of a large
area owned by another property owner.
Mr. Mark Smith, 2120 Otter Lake Drive, Lino Lakes, stated they did not want to be left
out this long and this would be market driven. He felt they are being forced by a large
property owner to wait until they are waiting and they would like to be in the current time
frame of2005 to 2010.
Mr. Doug Kelding, 14745 Evergreen Street, asked if once the sewer line is run, would
that change the zoning on that piece of property. Mr. Bednarz stated if it would be
developed, the zoning would need to change. Mr. Kelding stated his contention is the
reason they want the staging changed is so they can change the zoning. He stated he was
against this because the only reason he could see they would want this is to change the
zoning and develop townhomes.
Mr. Bednarz stated these two properties are planned to be serviced with sewer and water
in the future and are planned to be single-family housing. The only question before them
tonight would be regarding the timing.
Ms. Michelle Tejada, 14744 Evergreen Street, asked what the intention for use is on this
property. Chairperson Daninger indicated when sewer comes in it will be rezoned to R-4
but there has been no rezoning request.
0
~-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 9
Ms. Tejada asked why they needed to move the date up for staging of the sewer. Mr.
Bednarz wondered the same thing. Ms. Tejada asked ifthe sewer and water is brought to
this land, will they be forced to hook up. Mr. Bednarz stated they would not. Ms. Tejada
asked if this is moved up would the developer pay for everything or would each property
get assessed. Mr. Bednarz stated the developer would need to pay for everything and the
properties would not be assessed until developed.
Mr. JeffMcMonigal, 14744 Evergreen Street, stated they moved out of the City to a 2.5-
acre lot and it was his understanding the area would not develop before 2025 and they
would like to see it stay that way.
Mr. Doug Meister, 541 Andover Boulevard, stated he was told by the City that when the
sewer line gets up to the final end, there would be a very limited capacity so he would
only get a limited number of units per acre because of the limited capacity of the sewer
pipe. If they are adding more units by extending this pipe are they going to enlarge the
entire pipe system and does the City pay for the upgrades or do they make less units
available to other land owners that could be serviced with the existing or the proposed
pipe. Mr. Bednarz stated in preparing the Comprehensive Plan changes, they analyzed
the entire sewer system and that engineering analysis is confident that Mr. Meister's
property could be served as currently planned and there would still be capacity in the
trunk to serve the other two properties.
0 Mr. Winslow Holasek, 1159 Andover Boulevard, showed a map of developable land and
stated there are at least one hundred developable acres east of Hanson Boulevard. He
stated a Comprehensive Plan is to plan an entire area and not piecemeal areas. He stated
he was in favor of a good Comprehensive Plan for this area.
Mr. Holasek reviewed six alternatives to the sewer plan with the Commission.
Mr. Holasek read a letter he submitted to the Planning Commission, it read "We own the
property immediately north of the above property. We attended the November 13,2007
planning and zoning meeting 7:30 pm public forum on updating the comprehensive plan.
At that meeting we said we do not want the existing sewer staging for our property
changed to the proposed sewer staging, except for the eastern part of our property, which
we asked to be changed to 2005-2010.
So this letter is to confirm that statement including the sewer staging change to 2005-
2010 for our property east of Prairie Road. As we said this property of ours adjoins the
north boundary of the above properties.
This property was originally planned in 1987 to be served by the Bluebird trunk sewer.
However this is no longer feasible due to the fact that over the years through a series of
lift stations the Bluebird trunk was extended to development after development until it
0 would 180% over loaded if it were to serve these properties to the east.
~YjL
-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 10
Therefore, the most logical way to serve these properties in the eastern part ofthe city is
with a trunk sewer from the south. TKDA did a sewer analysis report dated June 3, 2004,
that shows two alternates for a Prairie Road sanitary trunk sewer from the south at 140th
Ave and Prairie Road. A trunk sewer from there would serve this eastern area of the city
very well.
The Prairie Road alternative No.2 appears to be the best alternative, because it would
provide potential gravity trunk sewer to the eastern part of the city all the way to north of
157th Ave without requiring any lift stations after the initial one at Coon Creek. This
would be a very clean clear shot trunk sewer design without the maintenance of several
additional lift stations. We have included a copy of Page 11 and figure 3a from the
TKDA report for your review that shows this alternative No.2.
Mr. Holasek submitted the letter and attachments.
Mr. Day stated when they purchased the property, it was planned to be connected in
2015. He stated the City is actually trying to push them back ten years. He stated they
are truly talking about their two pieces being the last two pieces for this sewer capacity.
Motion by Walton, seconded by Falk, to close the public hearing at 9:14 p.m. Motion
carried on a 6-ayes, O-nays, I-absent (Casey) vote.
0 Commissioner Walton wondered how the staging plan was determined. Mr. Bednarz
stated the plan places properties nearest the sewer pipe in the current stage and places
other properties further back based on their distance from the pipe and the growth trends
of the city. These are estimates and they are trying to give everyone a reasonable
expectation of when development will occur.
Commissioner Walton asked if it was feasible that the southern most trunk line could
allow those properties to develop. Mr. Berkowitz stated they have done an overall
analysis of their entire system. On the question regarding the Prairie Road alternative,
they have to keep in mind there is a tremendous amount of infrastructure costs for that
alternative. There is a lift station, a line that runs up Prairie Road, reconstruction of
Prairie Road and they are all included in the infrastructure. He stated the City's history
and the way they have developed for years is that the trunk works its way through
developments. It is then extended to the end of the property ready to serve the next
property.
The Prairie Road alternative would be something a little different than what has been
done in the past. He stated they are talking about strictly a trunk cost that would run all
the way up Prairie Road, which would be a one hundred percent cost to the City, which
would then need to be recouped through their trunk sewer area charges. They would
have to reanalyze the entire trunk system and they would have to adjust their area and
0 connection charges to meet that new infrastructure costs. It is not included in the existing
-Y>~
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 11
plan they have laid out on the way they extend sewer. To be feasible it will be very
difficult to make it worthwhile for those development areas to go that route.
Commissioner Kirchoff asked ifthere are costs outside of the developer to connect this.
Mr. Berkowitz stated when they analyze their numbers they take into consideration the
route they have proposed. They develop their area charges according to that. If they do
change that substantially, they have to recalculate those numbers. That line may just
affect a certain area but they would have to look at those area charges to see if they need
to increase those charges to meet that cost.
Mr. Dickinson stated they need to identify the cost. The sewer system is utility based and
only paid for and supported by those on the system. As new infrastructure is built, it is
built for the new areas and they would recoup the costs from the new areas.
Commissioner Walton asked on the Comprehensive Plan Update, the interior portion on
Prairie Road and east of Hanson is rolling back five years and everything else along
Hanson is rolling back ten years. He wondered why everything was not rolling back the
same number of years. Mr. Bednarz stated the reason was the property owner's lack of
interest between the sewer pipe and these properties.
Commissioner Holthus stated Mr. Holasek indicated if the sewer comes from the south it
0 is relatively easy but if it comes from the west it is more difficult but according to staff
coming from the south has significant problems. She wondered which plan would be the
correct one. Mr. Berkowitz clarified the two sewer lines to the Commission.
Motion by Walton, seconded by Kirchoff, to recommend to the City Council to consider
changing the shading of both parts of Prairie Road to be similar in timeline of20l0-2015
and to keep the method of service open.
Commissioner Cleveland thought they also needed to decide on which method they use
for the trunk line. Commissioner Walton stated he was thinking about the date because
he did not think they needed to make a decision on the method. He did not think it made
any sense to change the method of this and they should allow the professionals to make
that decision.
Motion carried on a 4-ayes, 2-nays (Daninger, Holthus), I-absent (Casey) vote.
Mr. Bednarz stated this item would be before the Council at the February 6, 2008 City
Council meeting.
.
The Commission recessed at 9:42 p.m.
The Commission reconvened at 9:47 p.m.
0
~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrat
Will Neumeister, Community Deve
FROM: Courtney Bednarz, City Planner
SUBJECT: Sewer Study Meeting Minutes
DATE: February 6, 2008
INTRODUCTION
The minutes from Council's review of the Sewer Study are attached.
DISCUSSION
The minutes are provided to show the discussions that led to the decision to create and
approve the YellowPine Lift Station Alternative.
0 ACTION REOUESTED
Please add the minutes to the materials for the Comprehensive Plan.
Attachments
February 24,2004 Workshop Minutes
March 30,2004 Workshop Minutes
May 25, 2004 Workshop Minutes
0
-7"7-
Special Andover City Council Workshop Meeting
Minutes - February 24, 2004
Page 2
P erick's front door. He indicated in 1984 Mr. and Mrs. Posterick purchased additional
rigli f-way on the north side of South Coon Creek Drive NW to allow the road to be
constru ed on the new north right-of-way line and the City agreed to do this, thereby
allowing .tiona] setback from the Posterick house to the road. He added the existing
right-of-way not adjusted, however.
Mr. Berkowitz cite letter and information provided by the Postericks, along with the
meeting minutes that lated to this issue from 198:t and a drawing of the actual
reconstruction plan for und Lake Boulevard. He requested Council review the
information from 1984 and termine if the roadway should remain in its existing
location by not constructing a t-turn lane or the project should move forward as
planned.
Ken Posterick, 3468 South Coon Creek 'ye NW, did not feel a right-turn lane would
solve anything, as 95% of the traffic turned at the intersection; however, he felt a
stoplight was the correct solution. Discussion fol wed regarding the intersection site.
Councilmember Jacobson asked why a right-turn was eeded at the intersection. Mr.
Berkowitz responded the decision was made based on proje ed development through the
rural reserve.
0 Discussion followed regarding reasons to decide for traffic signal pI
Mr. Berkowitz agreed staff could look at a redesign to make the plans mOJ1 amenable to
the affected properties. He asked Council for authorization to move forw with a
redesign. Council advised staff work with Mr. and Mrs. Posterick while redesi gthe
plan.
~ SEWER STUDY REVIEW
City Engineer Berkowitz noted staff, along with TKDA, had been working on the
sanitary sewer study to serve the undeveloped area on the east side of Andover and
presented three different scenarios.
Mr. Berkowitz explained the f1l'St scenario would include extending a trunk sewer line up
Crosstown Boulevard NW from Yellowpine Street NW to Prairie Road NW and
extending a trunk sewer line from theShadowbrook 5th Addition development north
across Coon Creek, west on Andover Boulevard NW, then north on Prairie Road NW.
Mr. Berkowitz indicated the second scenario would include constructing a trunk lift
station along Prairie Road NW near Coon Creek and extending the trunk sewer line north
on Prairie Road NW to Crosstown Boulevard NW.
0 Mr. Berkowitz explained the third scenario would include extending a trunk sewer line up
-~-
Special Andover City Council Workshop Meeting
Minutes - February 24, 2004
Page 3
Crosstown Boulevard NW from YeIlowpine Street NW to Prairie Road NW and
extending a trunk sewer line east along Andover Boulevard NW from Bluebird Street
NW to Xeon Street NW, then north along Xeon Street NW. The area in the southeast
corner of Andover would be served by a lateral line extending from the Shadowbrook 5th
Addition development.
Mr. Berkowitz requested council review and discuss the three proposed trunk sanitary
sewer extension scenarios and provide feedback to staff. He added a detailed report
would be presented at the March workshop.
Councilmember Orttel stated the plans need to be cost weighted. City Administrator Erar
responded the cost benefits would be analyzed once the plans were conceptualized and
that information would be part of the final report.
Community Development Director Neumeister indicated that each plan was within the
realm of possibility regarding cost.
Discussion followed regarding when the affected areas would need service.
Mr. Erar asked if the concept of one of the scenarios was preferred over the others.
Mayor Gamache thought the third scenario (Figure No.4) was interesting if the discussed
revisions were included.
Councilmember Orttel suggested further changes that would make Figure No. 4
acceptable.
Mr. Erar asked Council to look at each scenario and inform staff "if you like it or not. "
Further discussion followed regarding the individual scenarios.
Mr. Neumeister suggested staff compile Council's comments into a report that would be
brought to Council in approximately one month.
It was decided staff should proceed to calculate the numbers on all three scenarios, as
those numbers were already in progress. Mr. Berkowitz stated the advantages and
disadvantages of each scenario would be included in the staff report. He noted staff did
prefer the third scenario (Figure No.4).
BOULEVARD GRADE SEPARATION AT RAILROAD
Community Development Director Neumeister re e recent memo from the
Anoka County Transportation Department that drew attention to e f whether the
City would pursue a grade separated roadway at the BNSF Railroad cro '.
0 on
Crosstown Boulevard.
~-
Special Andover City Council Workshop
Minutes - March 30, 2004
Page 9
Co ember Trude thought this person would be involved in the concession stand and she would
like information a 1. She thought there should be some description about what the job would
entail before the facility woul 0
Motion carried unanimously.
~ CONSIDER DRAFT SANITARY SEWER STUDYIPHASING PLAN REVISION/04-1
City Engineer Berkowitz explained TKDA. along with staff input, have prepared a draft sanitary
sewer report that identifies different scenarios to serve the east side of Andover with sanitary sewer.
Mr. Berkowitz stated the draft report evaluates 5 different trunk sewer line scenarios that have been
carefully analyzed to meet development demands, pipe capacity requirements and strategic short and
long term planning. The report also details the scenarios previously discussed at the February 24,
2004 Council Workshop, which are the Crosstown Boulevard, Prairie Road, 150th Lane and the Xeon
Street alternative. One new alternative is included and that is an extension to Prairie Road which
would leave the city with an option to divert flows in the future if capacity issues arise.
TKDA made a presentation to the City Council regarding the sanitary sewer study phasing plan
reViSion.
Councilmember Knight stated the hang-up on this is the bottleneck. Mr. Chris Bryan stated that was
correct. Councilmember Knight asked how this happened.
Councilmember Jacobson stated he talked to Mr. Winslow Holasek today and be suggested they run
the high capacity sewer from City Hall and connect it northward. He stated they would not have to
go very deep because they could use a lift station and it would alleviate the capacity bottleneck to the
north. He stated this would be more economical than what was proposed.
Mr. Berkowitz stated Mr. Holasek did bring this to staff's attention. They are primarily looking to
the east of Hanson to connect this. The only thing they could see is the bypass location at the creek.
He thought this would take more research to see if this would be viable or not.
Councilmember Jacobson stated this would be a cbeaper alternative and they would not need to tear
up Prairie Road. Councilmember Orttel stated this would happen down the road when development
occurs.
Mr. Berkowitz stated the alternative that was brought forward is like the Xeon alternative. He
thought they would be looking at the same type of costs.
0 Discussion ensued in regard to the sewer bottleI)eck and future sewer line capacity in the Rural
Reserve and other areas in the City.
Mr. Berkowitz stated additional analysis is needed to determine which is the best way to go with the
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Special Andover City Council Workshop
Minutes - March 30, 2004
Page 10
sewer for additional capacity.
Mr. Holasek explained his idea to the City Council. He stated the bottleneck was designed as a
gravity sewer. The reason the problem occurred is because they designed lift stations and even went
over the railroad tracks and south. He wondered why this capacity was used up and why no one
looked into this. Mr. Berkowitz stated the problem occurred as development progressed and sewer
was extended. Mr. Holasek stated there is not much left to develop in the area anymore.
Mr. Holasek stated on page five, table three, the very first column says Bluebird but it refers to 150tb
because it goes into the Bluebird sewer system. If added all together. they have a total of 671
residential units coming down to it. He stated his total is 181 units that were not listed so there is a
total of 852 going down to the bottleneck. Mr. Neumeister stated when the consultants made the
presentation one of the things they did not say is the original sewer estimates were based on 210
gallons per household. This study is based on 225 gallons per household because they felt 210
gallons per household was too little. They felt this was an adequate number. He stated they also
took another factor into consideration. They were using 2.1 units per acre and the refigured number
is 2.4 units per acre. They felt to adequately address which alternative they should think about, they
should use the new numbers to determine this.
0 Councilmember Jacobson asked other than the comments made, what is staff asking Council to do.
Mr. Berkowitz stated there needs to be a little more review regarding this and they need to look at all
the options and come back with the most reasonable solution.
Councilmember Orttel asked what the purpose of this study was. Mr. Berkowitz stated there is a
reasonable alternative to this study.
The City Council thought staff should come back with an amount for the additional study.
Councilmember Orttel asked if the twelve inch trunk coming off of Wintergreen and Avocet could
service this area. Mr. Berkowitz stated it may be. Councilmember Orttel would like staff to review
this for an option.
DISCUSS NEW STANDARD STREET SECTION
0 This item was postponed to a future meeting.
~S-/-
CITY o F ~ o..c....--
NDOVE wvlt1n b-)5,C4
SPECIAL ANDOVER CITY COUNCIL WORKSHOP - MAY 25,2004
MINUTES
The Special Workshop of the Andover City Council was called to order by Mayor Mike Gamache,
May 25,2004,7:50 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
Minnesota.
CounciImembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
Councilmember absent: None
Also present: City Engineer, Dave Berkowitz
City Finance Director, Jim Dickinson
Community Development Director, Will Newneister
Others
t REVIEW DRAFT SEWER STUDY
0 Mr. Berkowitz advised that in March the Council reviewed a draft copy of the 2004 Sewer Study.
He indicated that since then they have revised the draft sewer report to address the concerns raised at
that meeting. He stated there are eight alternatives, with five of those alternatives having sufficient
seirer capacity to accommodate the anticipated future flows. He indicated of those five, the three
most economical are the Prairie Road, Prairie Road #2 and Yellow Pirie Lift Station alternatives. He
stated the recommended alternative is the Yellow Pine Lift Station because it utilizes the existing
~ sewers and provides the City with the moSt flexibility to accommodate the timing of the
developing areas. He indicated also, the City has the ability to install segments of the trunk lines to
serve the areas adjacent to Crosstown Boulevard as they develop, without having to construct the
entire trunk extension, as would be required for both the Prairie Road Alternative and the Prairie
Road #2 Alternative.
Paul Hornby, TKDA, indicated they have made modifications to the plan since the last workshop.
He stated the original scope of the study was east of Hanson Boulevard, but as a result of the last
workshop the scope has been expanded to include west of Hanson, with the direction being to
determine where the City would have capacity to re-route the sewer line.
Chris Bryan, TKDA, stated they have added three alternatives, and under the direction of staffhave
looked at re-routing lift station three to lift station four. He indicated the Y cHow Pine Lift Station is
the recommended alternative.
0 Councilmember Jacobson asked them to review the recommended alternative in detail. He asked if
it included a new pipe that would be going under Crosstown, coming into the City Hall site. He
asked if there was something north of the creek.
-'>2 ~
Special Andover City Council Workshop Meeting
Minutes - May 25, 2004
Page 2
Mr. Berkowitz stated the situation is that the bottleneck occurs at 140th Lane. He indicated the
bypass would be to route off of Hanson to alleviate what would ultimately get to 140th Lane. He
stated they could tie into the Jay street station, so it alleviates some of the south sewer going down
that would eventually reach Bunker Lake. He explained a portion is forced line and would be to
divert sewer from Crosstown. He stated that with this option they would not have to disturb the
street. He indicated they would have a drilling pit every 500 to 1000 feet.
Councilmember Knight asked if this would serve the rural reserve. Mr. Berkowitz advised that there
is a different line designated for that area. Councilmember Trude asked about the crosshatched area
to the north. Mr. Berkowitz stated the only thing to consider is there are 1 O-acre lots, and once sewer
is available these could be split.
Councilmember Orttel clarified this is a lift station, not just piping. Mr. Berkowitz stated that is
correct. Councilmemher Orttel stated he did not know the capacity of the pumps, but noted Rottlund
Homes bought the property north of White Tail Ridge. He asked what it would take to put another
lift station in so that area could be developed also. Mr. Berkowitz stated to improve lift station #4
they looked at what would be necessary, and there would have to be another wet well to handle that
area.
Councilmember Trude asked if that was the area where they had soil issues and street breaks also.
Mr. Berkowitz showed where that area is, and indicated they are reaching the point where all the
pipes will be at capacity, as they are reaching 70% now.
Councilmember Orttel asked which alternative has a deeper pipe, and what that deeper pipe would
do. Mr. Berkowitz stated it would allow more pressure. The recommended alternative would divert
only at peak times. Councilmember Orttel asked what the benefit was for limiting it only to peak
times. Mr. Bryan indicated the recommended re-route is only diverting half, and cannot handle the
whole flow.
Councilmember Trude asked if it would be cheaper to have some go through gravity lines and some
diverted, and if that was possible. Mr. Bryan stated that would provide minimal benefit, and you
. would still need to split the flow. He indicated the only thing that would be cheaper is you would
need smaller pumps, which would not be a considerable saving.
Councilmember Knight verified that the Metropolitan Council has set the capacity, and if Rottlund
Homes wants more lots they cannot just necessarily have them. Mr. Berkowitz stated that was
correct. Councilmember Orttel asked why Rottlund Homes would buy the property if they cannot
develop it. Mr. Neumeister indicated he spoke with Bruce Pankonin from Rottlund Homes Land
Acquisition. He told Mr. Pankonin that this property is outside the MUSA, and he did not seem to
be aware it was. He told Mr. Pankonin the only way to build here was to work with Select
0 Companies.
Councilmember Knight indicated he received a call that Rottlund was going to put in a communal
sewer system. Mr. Neumeister stated Staffhas not heard that, and noted Rottlund Homes only has a
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Special Andover City Council Workshop Meeting
Minutes - May 25, 2004
Page 3
purchase agreement; they have not closed.
Councilmember Jacobson noted that on the breakdowns it shows 1 50th A venue for $831,000 with a
total cost for the project of $2.6 million. He indicated since l50th Avenue will not be built for
several years they are really only talking about $1.7 million for the project. Mr. Berkowitz indicated
when they put together the rate analysis they have to take all units as a whole.
Councilmember Jacobson argued that they are not building 150th A venue, so that cost should not be
considered at this point. Mr. Berkowitz advised that when that area does develop they have to have
the sewer lines available.
Councilmember Jacobson asked when building would start. Mr. Berkowitz indicated that area
would be built at the time it is needed. Councilmember Jacobson stated it is already overloaded, and
asked why they would not build it now. Mr. Berkowitz indicated it is not overloaded now; the study
was based on full build out. Councilmember Jacobson stated that was not his understanding.
Councilmember Trude thought that with the lots they had already approved it was overloaded. Mr.
Berkowitz verified that at this time it is not overloaded, but would be at full build-out.
Mr. Dickinson stated when you talk about the bottleneck it is the proposed bottleneck, or what will
happen when they are at the full MUSA build-out. Mr. Bryan stated if you look at Table 9, the
Council would have to approve 770 lots before they would be at capacity. Councihnember Orttel
stated he did not think they had that many left. Mr. Berkowitz explained the areas, and where lots
were still available. He indicated staff would watch development and build out the sewer as needed.
Councilmember Jacobson stated that could be three to four years before l50th Avenue is needed.
Mr. Berkowitz agreed.
Councilmember Orttel stated they will need to know on Sophie's property soon. Councilmember
Jacobson indicated that property was not in this study. Mr. Bryan indicated that is addressed in the
alternative. He reviewed the options on the site map.
Councilmember Trude asked who would pay for the new lines; if the cost would be built into the
trunk line fee. Mr. Berkowitz stated it would. Councilmember Trude verified the money would be
there and available when the City got to the homes on the gravel road. Mr. Berkowitz indicated it
would.
Councilmember Orttel commented that he assumes the flows they used in the study are not
theoretical, but based on flow meter readings. Mr. Berkowitz stated it is theoretical using 225 per
unit, whereas the Metropolitan Council uses 270 per unit. He indicated the City is averaging 21 0 per
unit, so they dropped the number to 225 and thinks they will be closer to actual while still being
conservative. He stated Andover is lucky because their systems are new. Councilmember Orttel
0 agreed, adding their home size is fairly smaIl which is another reason they blow the average.
Paul Hornby stated the biggest thing is sump pumps, and the City will want to make sure they keep
that out of the sewer system.
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Special Andover City Council Workshop Meeting
Minutes - May 25, 2004
Page 4
Councilmember Orttel asked if there was any way to use a flow meter so that they will know exactly
what the need is in the northeast comer. Mr.Berkowitz stated he would like to do that.
Councilmember Orttel thinks it would be wise. He stated the Council is confused because they
thought staffhad said they were over capacity now, at least at the critical points in the 1runk system,
but they are now being told they are not.
Councilmember Knight asked where the figures came from. Winslow Holasek indicated they came
from the TKDA study; a theoretical analysis using full build-out. Mr. Berkowitz added the bypass
came into play because there are other pipes in the area that are not near capacity.
Councilmember Jacobson asked staff to go through each of the alternatives and say why it will not
work. Councilmember Orttel thinks all of them work. but some are less money and this one is
staged. Councilmember Trude indicated some of these alternatives are asterisked because of
density. Andover has not always been at the right density because of wetlands and other factors.
Councilmember Knight stated the bypass goes right through Coon Rapids. Mr. Berkowitz indicated
it would bypass to the 1runk on Bunker, which is sized to meet that flow. Councilmember Orttel
0 asked how long it would be before it needs to be updated. Mr. Berkowitz stated a few sections
would need to be replaced and resized, but they are under capacity for the ultimate discharge.
Councilmember Trude asked if the density looks at net buildable, with 2.07 still being low. Mr.
Neumeister indicated it does, which is why the study shows 2.45. It was noted all the townhouses
were removed, and if they blend the last several years with the townhouses they would be at 3.05.
Councilmember Trude asked if2.07 was rejected as lacking. Mr. Neumeister indicated they did. He
noted the last study had the lower density, and the gallons per house were too low. They told the "
engineers to use more realistic numbers, so staff feels this is a much better study. Mr. Dickinson
noted this study has been validated with actual data.
Paul Hornby indicated if the City does choose to reduce density, they will have to kick up the tnmk
charges because it is based on the cost divided by these density numbers.
Mr. Bryan reviewed the non-recommended alternatives, indicating they were rejected either because
of cost or because the solution left some sections over capacity. He advised Prairie Road works, and
at $2.5 million is one of the finalists. Mr. Berkowitz indicated it is not the recommended alternative
because it limits flexibility on development, and would all need to be built right away.
Councilmember Orttel asked if the lateral lift station is included in the cost. Mr. Bryan stated it is
not; only the 1runk lift stations. Councilmember Orttel stated someone wants to meet with the City
0 concerning the end of Andover Road right now. Mr. Bryan showed why that would not work. Mr.
Berkowitz stated what Mr. Bryan is saying is if we want to extend sewer that far there would be a lot
of extra cost. He indicated it could possibly be handled with a lateral lift station. He stated they
would have to look at Lift Station #2 and see what the capacity is, but if someone wanted to develop
sooner the developer could possibly build that lift station.
-Sf=-
Special Andover City Council Workshop Meeting
Minutes - May 25, 2004
Page 5
Mr. Bryan continued the review of the various alternatives. Councilmember Jacobson asked what
the next step would be. Mr. Berkowitz indicated they would fmalize the report with the alternative
recommended and would then work on staging and meeting with residents in the area and on the rate
study. Councilmember Jacobson understood staff to say sections of this at least would not be needed
for three to five years. He asked why they would meet with residents now. Mr. Dickinson explained
when dealing with trunk fees they want to change all the trunk fees to the appropriate amount now so
the last people are not paying for the last services; the money has already been collected to pay for
the services needed.
Mr. Neumeister indicated the next step is the staging plan. If they detennine the red area is the next
development area they need to do a comprehensive plan amendment, and run that through public
hearings.
Councilmember Orttel asked if they could extend the pipe in very small increments by petition. Paul
Hornby indicated they could. Councilmember Orttel stated his point is it does not affect any
property owners unless they want to develop. Mr. Neumeister stated the Council should adopt as
part of this a motion that if a property owner is contiguous to the pipe they could continue to develop
because they are not impacting anyone except their property. He indicated properties contiguous to
the trunk should be able to move forward at the pace they wish.
Mayor Gamache verified they are all in agreement that they should go with the Yellow Pine Lift
Station plan. Mr. Bryan noted they did not save money with this plan versus the original
recommendation.
Mayor Gamache opened the meeting for public input.
A female audience member stated she was here with Tom Finis, who has property on Crosstown, and
is interested in developing the land as soon as possible. She indicated they are in favor of the
proposal and having the City move forward.
Dave asked what the timeframe is for the areas with maroon crosshatched areas. Mr.
Neumeister indicated it is currently scheduled for approximately ten years, but realistically would be
about five years. He feels that is why they need a policy set that if a property owner is contiguous to
the sewer pipe they can develop now. He stated in that way they are not forcing any development in,
and the person owning the parcel can dictate when they want to develop. Councihnember Orttel
asked what the difference is between this method and not having a plan at all.
Mr. Dickinson indicated on the rate schedule they will do the analysis in-house and have an outside
expert review it to cut costs.
0 Dave agreed if the pipe is there and the timing is not right for one landowner but is for
another they should be able to jump over. Mr. Berkowitz stated that if a developer came in and
wanted to pay for the lift station, they could do that. Dave indicated the land in that area is
~/
0 Special Andover City Council Workshop Meeting
Minutes - May 25, 2004
Page 6
all low land, and would need a lift station anyway. He questioned the logic ofIeaping over Andover
Boulevard. CounciImember Jacobson indicated he thought the little parcel was commercial in the
long-term land use plan at Andover and Prairie.
Winslow Holasek expressed concern about the rate study shown going to the east. He stated it was
noted the lateral lift stations were not included in the $831,000 cost. He indicated the trunk fees are
a certain amount every year, but now the City wants to include this amount in the rate schedule. He
stated there is no increased cost to the city for what is being done to the east because there are no
lateral lift stationS, so it should not be included in the rate study. He indicated every year this goes
up, and the fees will pay not only for lateral lift stations but trunk extensions. He does not think it is
fair the property owners in that area should have to pay for it again. Councilmember Orttel indicated
all lift stations except Yellow Pine are lateral that are paid by developers. He stated what staff is
saying is there is more density now, so more service is needed.
Mr. Dickinson explained the rate study is a function of costs, number of units, and timing. Mr.
Berkowitz advised when they look at the sewer system they look at the whole city. He stated they
have to review the rate schedule and adjust rates sometimes. He noted any new development will
pay trunk fees, and going forward will pay the adjusted rate, which is distributed over the entire city.
0 Councihnember Knight indicated he thought Mr. Holasek was saying they dead-ended the line at his
property, and he already paid for that.. Mr. Berkowitz stated all development paid for it.
Councilmember Orttel indicated Mr. Holasek is saying he anticipated it at the old rate, and he should
not have to pay the new rate because he did not cause the need for the new services. Mr. Dickinson
indicated that is why they do a rate analysis, and have to look at units, timing and costs.
Mr. Berkowitz noted in the last sewer report it was recommended they review the rate every three
years. Mr. Holasek asked if when they bring sewer up to the rural reserve stafIwilllook at it again
and everyone in the city will have to pay for that too. Mr. Berkowitz indicated the rural reserve area
is being handled separately because extra costs will be involved in getting sewer to that area.
Mr. Bryan advised when his fum recently did North Branch their costs went from $1000 to
approximately $4500. He stated some thought it would kill development in the city, but that did not
happen.
Councihnember Orttel asked if when all this is done the Council can get a report on what capacity
they have that is not in the MUSA area. He indicated it is getting to the point where they will have
more situations where they buy up two and a half-acre homes and redevelop the lot. He wants to
know what the capacity will be. Mr. Berkowitz stated staff could provide that. He indicated they
had mentioned before that the Metropolitan Council had approached Andover about giving up some
of their capacity because Ramsey is looking for more. Mayor Gamache stated they would not be
0 interested in doing that.
-0~
sz.\NDbVE~ 2008 Comprehensive Plan Update Property Owner Requests
0 c. Sewer Staging Plan Request Woodland Estates sth Addition
The property owner has requested approximately 5 acres immediately north of Woodland Estates
Third Addition be removed from the Rural Reserve and placed in a 2010-2015 Sewer Stage for
development. This would include expanding the Municipal Urban Service Area (MUSA)
boundary to include the property. The area would be developed for single family housing similar
to the rest of Woodland Estates. A map of the area is attached.
The purpose ofthe proposal is to accelerate the time frame in which the property can be
developed. Although the property will be enrolled in the agricultural preserve program until
2010, the property owner anticipates that this will still be sooner than development of the Rural
Reserve.
The proposal would add approximately 13 lots to the Pinewood Trunk Sewer line and similarly
reduce the number of lots to be served by the Rural Reserve Trunk Sewer in the future.
Although theoretically there is stress on the downstream sanitary sewer system at ultimate build
out, there is capacity to accommodate these additional connections. It should be noted that the
City should be very cautious to add any additional connection to this section of the sanitary
sewer system in the future. The small amount of lots would not adversely affect development of
other properties served by this sewer line. A lateral sewer line will be used to serve the subject
property in either scenario. As a result, there will be the same amount of sewer line constructed
in either scenario.
Previous discussions of property within the Rural Reserve have resulted in some basic concepts
of where road connections, parks and water features may be located, but an overall plan of the
area has not been completed. The Council has stated, however, that single family lots will be
placed adjacent to single family lots in existing neighborhoods.
A concept plan of the area showing single family lots is attached. The design makes road
connections that were previously anticipated and provides for a connection to the west. This is
most likely how the property would be developed whether it is developed as a part of the Rural
Reserve or not.
One issue that may arise with the proposed change is the conflict between the density of the
concept plan and the 3 units per net acre minimum density requirement of the Metropolitan
Council. The city agreed to this requirement as a part of the approval ofthe previous
Comprehensive Plan. The difference would be a very small number of units that could easily be
made up elsewhere in the Rural Reserve provided the Metropolitan Council agrees with this
approach.
Planning Commission Recommendation
The Planning Commission unanimously recommended approval of this request. The minutes
from the meeting are attached.
0 Attachments
Location Map
Concept Plan
Letter From Applicant
Planning Commission Minutes
-5Jf'"
~C]TY o.~
NDOVE
I td Ar.ea proposed to be removed from the Rural Rese.rve and
ncorpora e
1974 added to the 2010-2015 Sewer Stage for development
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-6d-
DEVELOPMENT
September 27, 2007
RECEIVED
Honorable Mayor Mike Gamache OCT 1 2007
Council Member Don Jacobson
Council Member Mike Knight CITY OF ANDOVER
Council Member Ken Orttel
Council Member Julie Trude
City of Andover
1685.Crosstown Blvd NW
Andover, MN 55304.
RE: COMPREHENSIVE PLAN UPDATE
Dear Mayor Gamache and Council Members,
0 The City of Andover is moving forward with an update of their comprehensive plan. We
have had conversations with city staff regarding a five acre parcellocatecl to the north
of the plat of Woodland Estates 3rd Addition. Attached is our proposed plat of
Woodland Estates 5th Addition. Under the current comprehensive plan, and we believe
the proposed update of the comprehensive plan, this parcel would not be included for
development.
We are asking that you consider the addition of these five acres into the updated
comprehensive plan so it could be developed in 2010. This piece of property is
currently in Ag Preserve with the expiration date of March, 2010. It is also in the rural
reserve.
By includingthis_fi\le acre parcel in the new comprehensive plan update, this would
allow for development of single family residences. This would also allow for the
continuation of Verdin Street to the north and making the connection to Veterans
Memorial Drive. Sewer and water is available on Veterans Memorial Drive and we
believe the connections for sewer and water could be made there to service these fIVe
acres. We are proposing nine new single family lots as we had shown In the ghost plat
during the platting process of Woodland Estates 3rd Addition. .
0
-t{~
13632 Van Buren St. NE Ham Lake, Minnesota 55304 . (763) 427-7500 FAX: (763) 427-0192
www.WoocllandMN.com
September 28, 2007
Page 2 of 2
The engineering firm of Hakanson Anderson has looked at the potential connections for
sewer and water and has addressed this with city staff. There should not be a capacity
Issue to add nine homes to the current sewer and water.
We hope you are In agreement with this and would consider our request. If there are
any questions or concerns, please contact me at 763-427-7500. We appreciate your
time in reviewing this matter.
ByI1 D. Westlund
President
sll
Attachment
0 ,::,..
..
0
..
-zz-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 12
c. Sewer Staging Plan Request Woodland Estates 5th Addition.
The property owner has requested approximately 5 acres immediately north of Woodland
Estates Third Addition be removed from the Rural Reserve and placed in a 2010-2015
Sewer Stage for development. This would include expanding the Municipal Urban
Service Area (MUSA) boundary to include the property. The area would be developed
for single family housing similar to the rest of Woodland Estates.
Commissioner Kirchoff asked if there could be a conflict with density if the Council
wants it to be denser than what was proposed. Mr. Bednarz stated there was an
agreement between the Met Council and the City that all property within the Rural
Reserve will develop at a net acreage of three units per net acre and this and other
Woodland Developments are typically around 2.5 units per acre so those are units that
would need to be made up elsewhere in the Rural Reserve and the Met Council would
have to be in agreement with that approach.
Motion by Falk, seconded by Walton, to open the public hearing at 9:52 p.m. Motion
carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Mr. Byron Westlund, Woodland Development, stated they concur with staff report and
the only thing he would add is that this would help in alleviation if this were brought
0 forward in bringing the transportation issue quicker. They have a long cul-de-sac in
Woodland Third and this would then complete that allowing for a better safety issue,
something that the Fire Chief was concerned about during the platting process of
Woodland Estates Third.
Motion by Walton, seconded by Kirchoff, to close the public hearing at 9:53 p.m.
Motion carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Commissioner Walton stated he had a concern with congestion at the Intersections of
Veterans and Verdin as planned. Currently immediately to the north of lot 7, there is a
farm easement road there that creates a second opening that is probably within a hundred
feet of the planned intersection and with the crossings that are there along with a
proposed intersection of Verdin as it is built, there would be nine openings within one
hundred feet of that intersection. He stated his concern is that right now they are creating
an opportunity for more traffic to come in to this area and they do not know how much
more traffic and he did not know ifthere was a way to study but he had a concern that
there will be too many openings around this intersection. Chairperson Daninger stated
this would be addressed when the development comes forward.
Commissioner Holthus stated other than being cautious about adding additional
connections to this sewer line, does staff anticipate any other problems. Mr. Bednarz
indicated there was not.
0
~J'-
Regular Andover Planning and Zoning Commission Meeting
Minutes - January 22, 2008
Page 13
Commissioner Walton asked if there were any demographic issues here that tie back to
the previous development. Chairperson Daninger stated they are currently looking at the
sewer staging plan and this will be reviewed at the development stage plan.
Motion by Holthus, seconded by Falk, to recommend to the City Council to accept the
sewer staging plan to change it to 2010-2015. Motion carried on a 6-ayes, O-nays, 1-
absent (Casey) vote.
Mr. Westlund felt Commissioner Walton's concern about the access road was personal
and should not have been brought up or been part of this discussion.
Mr. Bednarz stated this item would be before the Council at the February 6, 2008 City
Council meeting.
Motion by Walton, seconded by Cleveland, to recommend to the City Council to approve
the Draft Comprehensive Plan with the three motions included and the rest as presented.
Motion carried on a 6-ayes, O-nays, I-absent (Casey) vote.
Mr. Bednarz stated that this item would be before the Council at the February 6, 2008
City Council meeting.
0 ,
a. a and Tower Code (Chapter 9-12)
As telecommunicatio owers become more prevalent and their technology improves, the
City Code needs to be up ed to facilitate their review. The current Towers and
Antennas ordinance is based 0 League of Minnesota Cities model from the late
1990' s. An update was done in 2 but more improvements are needed.
OTHER BUSINESS.
Mr. Bednarz updated the Planning Commission on relate
ADJOURNMENT.
Motion by Falk, seconded by Walton, to adjourn the meeting at 10:05 p.m.
carried on a 6-ayes, O-nays, I-absent (Casey) vote.
0 Respectfully Submitted,
-GY---
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Development Director
FROM: Courtney Bednarz, City Plann~
SUBJECT: Color Drawings for 2008 Comprehensive Plan Update item b. - Sewer Staging Plan
Request 14861 Prairie Road and 329 146th Lane NW Prairie Road
DATE: February 6, 2008
INTRODUCTION
Color drawings for this item are attached for easier review.
DISCUSSION
None.
ACTION REOUESTED
Please use these drawings in review of the above referenced item.
0 Attachments
Prairie Road Alternative #2
Yellowpine Lift Station Alternative
Map Illustrating Planning Commission Recommendation
Map of Another Option
i
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c:::J 2010-2015 11III 2025-2030
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule EDA meeting
DATE: February 6,2008
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the February 19, 2008 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
0 1. Public Hearing - EDA Land Sales - Andover Station North
2. Architectural Review - DaycareFacility
3. Update on Area Identification Signs
4. Bunker Lake Boulevard Median Discussion
5. Redevelopment Opportunities Update
6. Letter of Intent Review and Purchase Agreement Updates
7. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the February 19, 2008 City Council meeting.
0
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: February 6,2008
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development Activity
3. Update on Public Improvement Projects
0 4. Meeting reminders
5. Miscellaneous Activities
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
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0
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Items for February 6, 2008 City Council Meeting
DATE: February 6, 2008
The City Council is requested to receive the following supplemental information.
Consent Items
C Item #5. Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/08-10/3458 -
I 42nd Avenue NW IWM (Supplemental) - Engineering
The attached revised assessment roll is to replace the assessment roll provided in the
packet.
Discussion Items
Item #13. Consider 2008 Comprehensive Plan Update (Supplemental) - Planning
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN.US
~
TO: City Council Members~",' .". '
CC: Twrn_ City A.on;,,;,lrnlo' ~
FROM: Will Neumeister, Community Developme irector ~
SUBJECT: Consider Comprehensive Plan Update (Supplemental) - Planning
DATE: February 5, 2008
INTRODUCTION
The following summary is our staff recommendation on the property owner's requested changes to the
Comprehensive Plan.
DISCUSSION
Let the record show that none of the people who came forward at the Planning Commission meeting of January
22nd has made an official application. Notwithstanding that, the following is our recommendation on the three
0 requests that came before the Planning Commission and are now before the City Council:
1. The first request from Olvan Properties, Ron Vanelli and Mike Olson, has been discussed at the Planning
Commission at length and the changes they have requested are not justified with the information that was
presented that evening. Staff stands by the fact that the Woodland Creek golf course has been zoned R-4
with a land use designation of Open Space for many years. This is considered an appropriate land use for the
property because of the conditions that exist (Le. the extensive wetlands and floodplain that exists on the
land).
2. The second request from Mike Smith, Bob Day and Winslow Holasek is not supported primarily due to the
fact that the sewer plan that was developed called the "Yellowpine Alternative" is the most economical and
efficient to serve the easterly undeveloped land in Andover that lies in the MUSA.
3. The third request from Woodland Development to change the 5 acres located North of Woodland 5th
Addition is supported and is a logical extension of sewer and a very small amendment to the MUSA
boundary that is logical and prudent to make at this time. It has been studied extensively and can be served
by the existing sewer pipes.
ACTIOIN REOUESTED
Staff recommends the Council affirm these recommendations with a motion and allow the Comprehensive Plan
to be sent out to the surrounding cities and other jurisdictions to begin their review and comment period.
Respectfully Submitted,,^
~
0 Will Neumeister
Community Development Director
~- ~CJ~ 4'&
CITY OF ANDOVER
2008 Monthl u Bnildinl! Report
I I
0 I I
TO: Mayor and City Conncil
FROM: Don Olson
JANUARY
BUILDING PERMITS PermitJPlan Tax
Total Valuation
1 Residential $ 1,935.19
$ 99.50 $ 2,034.69 $ 199,000.00
Single Family
-
Septic
. -
Townhome 1 1,935.19
99.50 2,034.69 199,000.00
I Additions 1,223.89
31.85 1,255.74 63,700.00
- Garages -
- - -
3 Basement Finishes 300.00
. 1.50 301.50 -
I Commercial Building 250.55
. 3.95 254.50 7,900.00
Pole BldgslBams
-
- Sheds I -
- - -
- Swimming Pools -
- - -
- Chimney/Stove/Fireplace - -
- -
3 Structural Changes 405.60
]1.18 4]6.78 2],867.00
- Porches -
- - -
Decks .
-
- Gazebos -
- - -
1 Repair Fire Damage . 1,038.55
53.92 ],092.47 107,847.39
11 Re-Roof 825.00
5.50 830.50
12 Siding 900.00
6.00 906.00 -
2 Other 1,624.42
35.00 1,659.42 70,000.00
4 Commercial Plumbing 460.68
6.80 467.48 12,600.00
0 4 Commercial Heating 1,017.67
17.69 1,035.36 35,386.00
2 Commercial Fire Sprinkler 66.25
. 1.44 67.69 2,685.00
- Commercial Utilities -.
- - -
- Commercial Grading -
- - -
- I
.
45 Total Building Pennits $ . 10,047.80 $ 274.33
$ 10,322.13 $ 520,985.39
PERMITS PermitJPlan Tax Total
Fees Collected
45 Building Pennits $ 10,047.80 $
274.33 $ 10,322.13
- Ag Building -
- -
- Curb Cut -
. - -
- Demolition -
. - -
- Fire Pennits -
- -
- Footing -
- -
- Renewal -
- -
- Moving -
- -
18 Heating 1,405.00
9.00 ],414.00
9 Gas Fireplaces 750.00
4.50 754.50
26 Plumbing . 875.00
13.00 888.00
40 Pumping 600.00
. - . 600.00
- Septic New -
. - -
] Septic Repair 75.00
0.50 75.50
] Sewer Hook-Up 25.00
- 25.00
1 Water Meter 50.00
- 50.00
Sewer Change Over/Repair - -
-
0 - Water Change Over -
- -
1 Sac Retainage Fee 18.25
- 18.25
1 Sewer Admin. Fee 15.00
- 15.00
2 Certificate of Occupancy 20.00
- 20.00
I License Verification Fee 5.00 -
5.00
Reinspection Fee -
- -
40 Contractor License 2,000.00
- 2,000.00
3 Rental License I 168.00
- 168.00
- Health Authority -
- -
-
189 TOTALS $ 16,054.05 $
301.33 $ 16,355.38 $ 520,985.39
Total Number of Homes YTD 2008
1
Total Number of Homes TID · 2007
12
Total Valuation YTDI I 2008
$ 520,985.39
Total Valuation YTDI I 2007
$ 3,450,236.80
Total Building Department Revenue YTD 2008 $
16,054.05
Total Building Department Revenue TID 2007 $
56,895.59
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