HomeMy WebLinkAboutJanuary 17, 2008
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
January 17, 2008
6:15 P.M. Skateboard Task Force Meeting
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (1/3/08)
4. Update 2008 Outdoor Recreation Application Round/08-06 - Natural
Resources Technician
5. Update from Finance Department regarding Future City Budgets
6. Anoka County Sheriffs Department 4th Quarter Report
7. Park Dedication Improvement Fund 4th Quarter Report/Finance
Department
8. Review Outstanding Items
9. Chair's Report
10.
11. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
cc: Todd Haas, Parks Coordinator
From: Kameron Kytonen, Natural Resources Technician KK
Subject: -~ Status of Oak Wilt in Parks
Date: January 11,2008
INTRODUCTION
Staff wanted to give an update on the presence and impact of oak wilt in our park
systems, and discuss treatment and grant opportunities.
Last summer, the City was the recipient of a $25,000 grant from the Minnesota DNR.
These funds help property owners pay for treatments, including root graft disruption
(vibratory plowing) and tree removal and disposal.
DISCUSSION
Shadowbrook East Park has had a fair share of oak wilt over the years. This past fall, the
City partnered with a resident of Shadowbrook to contract for some oak wilt treatment.
A company was hired to do some vibratory plowing to prevent the root transmission of
the disease. In addition, some trees were removed that had died of oak wilt. Staff from
the Parks Department removed the dead trees on City property. The City and the
property owner benefited from grant funds to help pay for these treatments.
Other parks that have had oak wilt treatments in the past include Timber Rivers, Prairie
Knoll and Wild Iris. Currently, however, these parks are symptom free. Staff will
continue to monitor the incidence of oak wilt in these parks.
BUDGET IMP ACT
The program operates in a fashion where the DNR funds pay for half of the cost of the
treatments, which is capped at $500 for vibratory plowing and $500 for removals per
property. The City pays for a quarter of the cost of vibratory plowing, which is capped at
$250 per property. This comes out of the City's Forestry Fund.
ACTION REQUESTED
No action requested at this time.
Respectfully ~
/f-
Kameron Kyto n
Natural Resources Technician
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: Park and Recreation Commission
FROM: Jim Dickinson, City Administrator
SUBJECT~ S Update from Finance Department regarding Future City Budgets
DATE: January 17, 2008
INTRODUCTION
At the January 3rd Park and Recreation Commission meeting the Commission requested that the
City Administrator address some particular issues related to future City budgets. I have
summarized below a few of the topics discussed at the January 3rd meeting.
DISCUSSION
Wells for irrization TJarks: The current focus is on existing parks that are utilizing the municipal
water system as the water source for irrigation. At the top of the list is Sunshine Park, since that
is the top water user and most expensive to irrigate. Based on research staff has determined it is
in the best interest of the City from an operational perspective to construct a well at Sunshine
Park. The payback on the well investment is projected to be about a year and a half.
Administration/Finance has recommended that where wells will be constructed in parks currently
connected to municipal water, those new investments be made with operational funds as that is
where the true return on that investment will be. These improvements will be considered as
available funding permits. For new parks or new irrigation systems in existing parks, serving
strictly a park and recreation function, AdministrationlFinance is recommending those be funded
through the Park Improvement Fund as available funding permits.
And while Staff is reviewing all existing parks for well construction, please keep in mind there
are certain facilities such as Andover Station North, due to Minnesota Pollution Control Agency
restrictions, where the City will not be able to utilize a dedicated well and those parks will need
to remain connected to the municipal system. Also in certain instances, where the benefit of the
irrigation may serve more than just the Park and Recreation function, staff will look at other
funding streams to complement the Park Improvement funds to facilitate that improvement i.e.
Hawkridge Park public safety benefit. Again this will be as available funding permits.
Bonding for imvrovements: Relative to bonding for park improvements, I see this as problematic
at this time absent an approved park referendum; the City will struggle with locating a new
revenue stream to fund a new bond. The current city tax levy that is allocated to the Parks
Improvement Fund is currently leveraged for the bonding that was done for the construction of
the facilities at Andover Station North, and with the limited market value growth and limited
development activity the City is experiencing, it would be very difficult to project a significant
increase in that tax levy allocation in the near future. But with that said, tax levy allocation is a
policy matter for the City Council to consider through the annual budget development cycle.
Conclusion: Administration/Finance understands the desire of the Park and Recreation
Commission to facilitate park improvements in a timely fashion and while the current economy
is not lending itself to a significant number of improvements; we are committed to working with
the Park and Recreation Commission as available funding permits.
ACTION REQUESTED
Informational and no immediate action is necessary.
L
J:iEM -(0
DATE: January 3, 2008
TO: City of Andover, Parks Department
FROM: Captain Tom Wells
SUBJECT: Andover Park Activity Quarterly Report
October 2007 - December 2007
-
The following is a list of reports generated by the Anoka County Sheriff's Office
regarding city park activity for the 4th quarter, ending December 31, 2007. Due to
reporting problems, I have also included some reports that were given to me after the
3rd quarter deadline.
Date: Time: Arrival: Location: Case Number:
08.17 1944 1950 Coon Creek 07196792
A caller reported juveniles jumping and hanging from the railroad bridge. Upon arrival
the juveniles were gone.
08.26 1143 1208 Prairie Knoll 07205231
A CSO was dispatched to a parking complaint of 500 cars in the park and numerous
vehicles being illegally parked. Upon arrival she observed a couple hundred cars parked
in the lot and on the road; none were illegally parking or blocking roadways.
09.08 1317 1326 Prairie Knoll 07216885
A caller reported many parking violations at the park. Upon arrival there were three
vehicles parked in the grass against city ordinance. The deputy issued warning
violations to illegally parked vehicles.
09.11 1930 1957 Prairie Knoll 07219935
A caller reported 30 cars parked in a no parking zone. Upon arrival the CSO began
writing warning tickets. Within minutes all the cars had been moved by their owners.
09.24 0528 0528 Prairie Knoll 07231133
A caller reported a suspicious vehicle with six males in it. When the deputy arrived he
could not locate the vehicle or the men.
09.25 1815 1823 Oak Bluff 07232043
A deputy was dispatched to a suspicious male sleeping under a tree. The deputy made
contact with the male who stated he was homeless and wanted to sleep there tonight.
He was advised that he could not. The deputy contacted the homeless shelter in Anoka
and they were able to take him for the night.
09.28 1709 1709 Sunshine 07234411
A CSO was dispatched to a dog complaint. The pet owner did not clean up after the dog
at the park. The dog owner could not be located but was identified so the CSO sent a
letter to the owner (the phone number was no longer valid) outlining the park rules and
consequences.
09.29 2118 2125 Hidden Creek East 07235577
A deputy was dispatched to a complaint of vehicle parked on the grass. They located
the owner and told them to move it. They complied.
10.04 1654 1710 Wild Iris 07239759
A caller found a bike at the location. The CSO picked up the bike and brought it to the
patrol station.
10.13 1141 1204 Prairie Knoll 07247558
A CSO was dispatched to a complaint of several vehicles parked in the grass and
blocking the park signs. When she arrived she did not observe any vehicles illegally
parked.
10.25 2113 2117 Shadowbrook 07258067
A deputy was dispatched to a complaint of juveniles playing basketball who were being
loud. The deputy located the males and they were advised to turn down the music and
leave the park at 2200 hours when it closed.
10.25 1734 1744 Chester Commons 07258710
A deputy was dispatched to a complaint of boys throwing a bike down the slide. When
the deputy arrived, the boys were gone.
10.25 1941 1949 Prairie Knoll 07258818
A caller reported several illegally parked cars. Upon arrival, the cars were not there,
11.08 1637 1641 Northwoods East 07270654
A caller reported a suspicious vehicle at the park, The deputy made contact with the
driver; he stated that he was not allowed to have his friends at his residence so he was
there waiting for them.
11.09 1737 1749 Fox Meadow 07271541
A deputy was dispatched to a complaint of 4 wheelers in the park, Upon arrival they
were gone.
12.04 1801 1818 Lund's North 07292212
A caller reported snowmobiles in the park. Upon arrival the deputy located the suspects
while they were loading their sleds. He advised them that they can not ride in the city
park and they agreed not to return.
12.06 1840 1841 Hawk Ridge 07293764
A deputy was dispatched to a snowmobile in the park. Upon arrival he was gone.
12.11 1434 1434 Lund's North 07297525
An Andover Parks employee reported finding damage at the park. It looked like
someone had used large equipment to make snowmobile jumps. The amount of
damage can not be assessed until the snow melts but the case was assigned to
Investigator Knotz.
12.22 1453 1503 Oak Bluff 07306746
A caller reported that someone had cut down a pine tree at the park. The caller had
planted that tree in 1987 for the city and he wanted the incident documented.
TW:II
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: Todd Haas, Park Coordinator
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: 2007 Fourth Quarter Financial Report
DATE: January 17,2008
INTRODUCTION
Quarterly review of the Park Improvement Fund.
DISCUSSION
Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and
Expenditure Reports for the Park Improvement Fund as of December 31, 2007 - Interim.
ACTION REQUESTED
Informational data provided and no formal action is needed.
Respectfully submitted,
City of Andover
~15~
Lee Brezinka
Attachments: Park Improvement Fund - Project Commitment Listing
Park Improvement Fund - Balance Sheet
Park Improvement Fund - Revenues
Park Improvement Fund - Expenditures
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CITY OF ANDOVER
Park Improvement Fund
Project Commitment Listing
December 2007 - Interim
Actual
Fund Balance
$ 210,836.74
Additional Revenues Anticipated
Anticipated Park Dedication Fee 50 units @ $2,515 per unit = $125,750 Estimate*
Capital Projects Levy for Park Improvements Estimate*
Total Funds Available
210,836.74
Carryforwards/ 2007
Reserved
Projected Commitments Budget Adjustments Actual
Amount
Andover Community Center Contributions - 50,000.00 50,000.00
Andover Station North Ballfield Bldg 07-22 178,000.00 133,713.89
44,286.11
Country Oaks West Park Improvements 45,547.77 11,548.58
2,000.00
2007 CIP - Andover Station N 07-08 & 07-16 385,000.00 (17,000.00) 296,065.71
71,934.29
2007 CIP - Terrace Park 07-09 55,000.00 57,406.02
2007 CIP - Crooked Lake Boat Landing 06-22 125.000.00 99,964.83
25,035.17
2007 CIP - Strootman Park 07-10 40,000.00 33,183.09
6,816.91
Annual Miscellaneous Projects 25,000.00 16,632.67
8,367.33
Debt Service Payment 56,000.00 (56,000.00)
Debt Service Payment - SA Bonds - And St N Ballfields 157,741.53 157,741.63
$ 686,000.00 $ 358,289.40 $ 856,256.42
Total Dollars Allocated for Park Projects
158,439.81
Park Improvement Funds Available For Future Projects:
$ 52,396.93
* This is an estimation and may need to be adjusted based on development activity.
Andover Station North Ballfield Assessment 05-15: Park dedication fee from Andover St N
2008 $ 129,659.11
2009 129,659.11 2006
$ 128,959.00
2010 129,659.11 2007
67,932.53
2011 129,659.11
2012 129,659.11
$ 196,891.53
2013 129,659.11
2014 129,659.11
2015 129,659.11
$ 1,037,272.88
1/11/2008 2007 Park Improv 4th Qtr.XLS
CITY OF ANDOVER
Park Improvement Fund
Balance Sheet
December 2007 - Interim
Assets:
Current Assets
Cash - Reserved $ 158,439.81
Cash - Unreserved 52,396.93
Total Cash 210,836.74
Interest / Tax Receivable
Due From Other Governments
Liabilities and Fund Balance:
Liabilities
Accounts Payable $
Deposits Payable
Total Liabilities =
u
Fund Balance
Fund Balance 12-31-05 817,847.92
Excess of Revenues Over (Under) Expenditures (607,011.18)
- ~"':".'.":.:"'''>; -- :. '''''.''."
Total Fund Balance -,." 210,836.74
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TotalLiabilities and Fund Balance"- "' _." $"'="210'7836:74:
-
1/11/2008 2007 Park Improv 4th Qtr.XLS
CITY OF ANDOVER
Park Improvement Fund
Revenues
December 2007 - Interim
Revenues:
511 00 - Property Tax - Current
July 2007 Tax Settlement $ 23,647.26
Dec 2007 Settlement 21,909.26
2007 Accrual
Subtotal 45,556.52
51300 - Fiscal Disparities
July 2007 Tax Settlement 3,385.25
Dec 2007 Settlement 2,992.79
2007 Accrual
Subtotal 6,378.04
53380 - Marlcet Value Homestead Credit
Oct 2007 MVHC
Dee 2007 MVHC 2,454.00
Subtotal 2,454.00
53420 - State DNR Grants
Crooked Lake Boat Landing Cost Sharing 62,363.59
54365 - Park Dedication Fees
1140 Crosstown Blvd NW - Split 2,325.00
L 1 B3 Funeral Home - Andover St N 35,542,44
16425 Hanson Blvd NW - Split 2,515.00
Smith Addition 07-14 2,515.00
Dynamic Sealing Technologies 32,390.09
16090 Makah St - Split 2,515.00
Woodland Estates 3rd Addition 07-31 32,695.00
13423 Crooked Lake Blvd NW - Split 2,515.00
Subtotal 113,012.53
56910 -Interest Income
1st atr 8,070.00
2nd atr 6,563.10
3rd & 4th atr 4,752.46
Subtotal 19,385.56
58125 - Contributions/Donations
Ace Solie Waste 95.00
Subtotal 95.00
Refund & Reimbursements
Subtotal
- ""TotilRevenues ~,,-,~ ~ ,-~ - -"""'" ."......,,.,,....., -- -. - ..~... '~~.~:..':::::.~=:~-l.T;:'~ 249;245:241;
1/11/2008 2007 Park Improv 4th atr.XLS
CITY OF ANDOVER
ParK Improvement Fund
Expenditures
December 2007 -Interim
EXPE!ndrrures:
61130 - R & M Suoolies -landscaoe
. Tessman Seed Company - Seed - Various paric:s $ 2,68946
Central Landscaping - And St N Ballfield Lighting 2,589,67
Tessman Seed Company - Seed - Andover SI N Baltrield Lighting 3,031.26
Tessman Seed Company - Seed - Strootman 1,01042
Bailey Nurseries - Crooked Lake Boat landing 32.75
Treemendous, Joe - Terrace Park 1,107.81
Treemendous, In::: - Strootman Park 1,899,11
Subtotal 12,360.48
62100 -Insurance
L of MN Cities - Volunteer Insurance - And SI N Ballfield Bldg 435,00
Subtotal 435.00
63005 - Professional Services
Wunderlich--Malec Engineering - Lighting - Andover SI N , 5,600,00
CCVVD - Permit - Crooked Lake Boat Landing 710.00
Northern TedVlologies - Crooked Lake Boat Landing 748.25
.. Wunderlich-Malec Engineering - Prairie KnoU 1,087.50
Subtotal 18,145.75
63010 - Contractual Services
.. Andover Footban Assoc - Scoreboan::l- Prairie KnoV 3,558.52
Halvorson Concrete. Inc - Mow Strips - Streetman Pari;. 7,088.00
Starry Electnc, 100 - And St N Ballfield Lighting 251,892.00
North Star Fence - Strootman 10,604,54
Rum River Contracting - Crooked Lake Boat Landing 97,010,13
Rum River Contracting - Terrace 55,958.81
. Woodland Crossing - CRy Share of Improvements 1,933,70
Rum River Contracting ~ Streotman 1,450.00
a Connexus Energy. Light _ Chesterton Commons 1,782.00
Subtotal 431,275.70
63025. Publishino
Pubbshing - Lighting - Andover SI N 350.38
Publishing - Crooked Lak.e Boat landing 341.40
Publishing - T erTace 341.40
Subtotal 1,033.18
63100- R & M Labor- General
Sign Station - Sign - Strootman Pan; 1,162.98
. Sign Station - Sign - Woodland Crossing 581.49
Signs - Strootman 100,30
Subtotal 1.844 .77
65200 - Buildrno - Andover St North Ballfield Bide
Aggregate Industries 1,704.00
Amcon Block 2,508.00
Anchor Block 7,185,75
BeD Fabncation Co 921.23
Brock WVte 1,341.51
Buildll"9 & Pllrnbing Pennit 11,610.18
Contrad Harttware 10,354.00
Eagleview Electric 4,296.04
Mastert>lock 3,974,72
Mikes Bnck 26,923,76
Rebarfab Inc 2,018.00
SA.K. Engineering 1,500.00
Service Fire Protection 24,670.00
Stock Building Supp~es 24,13881
TCe Materials 4,362.89
Voss Utiity & Plumbing 5,770,00
Subtotal 133.278,89
65300 - lmorovements
. Leica Geosystems, Ire - Totar Station alocation 5,000,00
JABBS Deveklpment - Playground Area - ColXllry Oaks West " ,548,58
Seating & Athletic Facility - B~achers ~ Andover St N 22,261.00
Assessment Pymts ~ Andover St N Baltflelds Sne Improvements 157,741.63
MN Playground - Streotman 1,750,74
Surmi1 Supply Corp - Strootman 750.00
Bryan Rock. Prodlds - Streotman 2,942,56
Brock WVte - Crooked Lake Boat Landing 1,463,70
North Star Fence - Strootman 2.280,00
Morrel & Morrel - Strootman 2,144.44
Subtotal 207,882.65
661 10 - Transfer Out
Corrmunity Center Constn.dion Fund 50,000.00
Subtotal 50,000.00
T alai ExpenditUres .. 856.256.42
-
Revenues Over Expendilures ~ - $ (601,011.18)
~ - Miscellaneous Projects
111112008 2007 Pari< Imp",v 4th Qtr.xLS
C I T Y 0 F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Asst. Public Works Director /
SUBJECT: 8. Review Outstanding Items
DATE: January 17, 2008
Issues list as of 1/15/08
COMPLETED PROJECTS
ON-GOING PROJECTS
0 Develop Site Plans for all existing parks which indicates the facilities available. (On-Going).
0 Andover Station North Park (property south of the old landfill) - Construction of the building is still
going on. To date the roof is on. Some of the doors have been hung and the plumbing permit has
been issued but none of the plumbing work has started. At this point it doesn't appear the restrooms
will ready for use in early spring of 2008 although the Andover Baseball Association President indicated
to the Park Commission at the last meeting that they are entertaining the possibility of trying to do some
of the work yet this winter including working on the restrooms by heating the building. As far as the
playground equipment, the city staff did meet with the League of Minnesota Cities Insurance Trust
representative back on Wednesday, December 5, 2007. As discussed with the Commission at lasts
month December 6th meeting, the League has indicated that a 10 foot fence along the east side of the
play equipment and also along the north side where abuts up to the ball field along the Srd base side of
the field would be sufficient enough. City staff is working on a fencing plan for the playground area and
on receiving quotes from fence contractors over the next month. Also we are planning to put up a short
fence (probably around 5 feet in height) on the west side of the playground equipment along the top of
the pond to keep people out of the pond. Also the rest of the playground equipment (swampy, stallion,
tilted sky runner and spring pod) is on order. As may recall these addition improvements to the
playground area were budgeted in the 2008 CIP. In regards to the status of the 10-row bleacher for the
middle field, the City staff has approved a quote for the purchase of three 5-row bleachers, which
includes the trade in value for the 1 O-row bleacher to SAAFE (the company that sold the City the 10 row
bleacher last year). The trade in value of the 10-row bleacher is being used to help purchase two of the
three 5-row bleachers. The third 5-row bleacher is being paid for by the Andover Baseball Association.
As you mayor may not know, the 10-row bleacher is little too big for the area as it does not give much
room since the concession stand is adjacent and right behind the bleacher. We are also concern that
individuals would be able to climb onto the roof of the building since the bleacher sits to close to the
building. The west field would remain having one 10-row bleacher and the east field would remain with
one 5-row bleacher.
0 Update of Park Dedication Improvement Fund Quarterly Report -Item is on the agenda.
0 Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism -Item is on the
agenda.
0 Woodland Crossina Park - Now that the 2008 CIP for parks has been approved by the City Council,
the playground equipment has been ordered. The structure is designed for 2-12 year olds and will be
installed sometime this spring.
0 Comprehensive Plan (Park & O~en Space Chapter) - Nothing new to report. There is a public
hearing being held on January 22n for all the various chapters of the plan including the parks chapter.
H:\Engineering\Parks\Park & Rec Packet Information\ltems\2008\011708\item 8. DOC
The City Council will be reviewing the final draft plan on February 6th. After the City Council reviews the
final draft, the plan will be sent out to the surrounding communities and other governmental agencies for
their review and comments which they will have up to 6 months to review.
0 Strootman Park - Everything is completed. Weare still anticipating purchasing a bleacher for the park
as we do have some funds available that were not used in the reconstruction of the ball field. I will be
meeting with the Parks Maintenance Department next week about this.
ON HOLD
.:.
TASK FORCE UPDA TES
0 Skateboard Task Force - Hupp/Kowaleski
0 The Task Force did meet before the last meeting, which was January 3rd. Commissioners Hupp and
Kowaleski did update the Commission as well later that evening during the regular Commission
meeting. Another meeting is scheduled before the next regular Commission meeting with the Task
Force this Thursday at 6: 15 pm. City staff is working with the vendors about pricing of some ofthe
equipment the Task Force is interested in for both concrete skate ramps and for steel ramps. A copy
of the latest park layout was handed out to the Commission at the last meeting. Please bring the
layout with you to this meeting.
OTHER ITEMS OF INTEREST
Note: If you have any items that you would like to add to the list, let me know at the meeting.
H:\Enaineerina\Parks\Park & Rec Packet Information\ltems\2008\011708\item 8.DOC