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HomeMy WebLinkAboutJanuary 16, 1997 () () o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION - JANUARY 16, 1997 MINUTES A Regular Meeting of the Andover Park and Recreation Commission was called to order by Vice Chairperson Al Grabowski on January 16, 1997, 7:34 p.m., at Fire Station No.1, 13875 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Torn Anderson (arrived at 7:35 p.m..), Dave Blackstad, Jeff Kieffer, Jim Lindahl Dave O'Toole Parks Department, Kevin Starr Park Coordinator, Todd Haas Others Commissioner absent: Also present: APPROVAL OF MINUTES December 19, 1996: Correct as written. January 2, 1997: Correct as written. CJ MOTION by Blackstad, Seconded by Lindaql, approval of the Minutes for January 2. Motion carried on a 4-Yes, 1-Present (Kieffer), 1-Absent (Anderson) vote. MOTION by Blackstad, Seconded by Kieffer, approval of the Minutes for December 19. Motion carried on a 5-Yes, 1-Absent (Anderson) vote. SUNSHINE PARK DISCUSSION/IP96-19/IRRIGATION WELL (Commissioner Anderson arrived at this time, 7:35 p.m.) Mr. Haas stated they did not get all of the bids. He suggested he deli ver the preliminary numbers to the Commissioners, and they can contact him with any comments or concerns. He would place this item on the next Council agenda. The Commissioners agreed, as their intent. was that an irrigation well be drilled this year. In a discussion later in the evening regarding an irrigation well at Hawk Ridge Park, the Commission asked that an alternate bid be placed on the Sunshine Park bid to construct a well in Hawk Ridge. If a favorable bid is received, that well could also be constructed this year subject to agreements from the Andover Fire Department and Oak Grove to reimburse a portion of the cost in 1998. Both Oak Grove and the Andover Fire Department have expressed an interest in a well at Hawk Ridge as a back up water resource. () -j .' :.J ~J Regular Andover Park and Recreation Commission Meeting Minutes - January 16, 1997 Page 2 I ADULT SOFTBALL APPLICATION DISCUSSION The Commission recommended the following change: * First Note: If your organization schedules 2 fields and uses additional fields, the organization will be charged double the fee for each additional field used plus an administration fee of 10%. MOTION by Lindahl, Seconded by Kieffer, with that amendment, move to approve the Adult Softball usage document. Motion carried unanimously. DISCUSS 1997 PARK CAPITAL BUDGET Mr. Starr reviewed the Mission Statement and Goals and Objectives of Sunshine Park and noted the work that must be finished in the Concession Building to meet State requirements to serve food. There is a budget for Sunshine Park of $18,500, but that doesn't go very far after the sewer and water, trash and other bills are paid. Also, some of the irrigation lines will need repair because they were punctured while signs in the park were installed last fall. The question is whether the Commission wants to do these items year by year as the capital budget allows, or whether to use Park Dedication funds to complete most items such as the trail, signage, lighting, etc., at once. About 60 percent of their time is spent on Sunshine Park, and there are 39 other parks in the City that need their attention. The Commission generally concurred with the goals and objectives as laid out. Rather than a turn around by the building, the preference of the Commission was to construct a trail entrance from the west side. They also noted many of the outside lights around the bottom of the building are burnt out. Those were expensive light bulbs that were to last for years, and they asked that Mr. Starr check into that problem and have them replaced. The Commission also asked that prices be obtained to light the flag poles. It would add to the park aesthetically plus provide security. Mr. Haas stated he will call the county again regarding the property to the west along Crosstown Boulevard. The Commission agreed the intent would be to install a parking lot but save the trees and provide a picnic area on the hill. They asked for a cost estimate on the parking lot. Mr. Haas stated he has made an application for CDBG funds for trails to meet ADA accessibility requirements to the parks. Mr. Starr didn't think there was anything in the 1997 budget to cover the irrigation of Sunshine Park. The Park Commission again commented on the importance of installing an irrigation well as a cost savings measure. Mr. Starr then reviewed the Mission Statement and Goals and Objects for the Parks Department. He noted there is no money budgeted for trees and plantings in the parks, though he requested some carryover funds from 1996. He didn't know how much funding remained from 1996. Mr. Haas :_) <) Regular Andover Park and Recreation Commission Meeting Minutes - January 16, 1997 Page 3 (Discuss 1997 Park Capital Budget, Continued) stated he will check with the Finance Director. The Commission generally agreed there should be some dollars earmarked for trees and plantings. In discussing the ADA requirements, Mr. Starr stated they have been purchasing equipment that meets those requirements, and all new parks will be in compliance. He has pulled some equipment that is dangerous but not all of it has been replaced. He also felt that the trash and litter containment should be updated in the parks, especially for Sunshine Park where he felt aggregate containers should be installed with plantings around so they are aesthetically pleasing. That should also prevent vandalization. The Commission agreed and asked for a quote. Mr. Starr stated he is asking for additional help beginning in April when the park work begins. He also felt there is a need for a security light in the park behind City Hall and to provide electric service to the shelters. Vice Chairman Grabowski understood that was to be provided when the well house was constructed. The Commission asked for a quote. Mr. Starr stated an inventory of all parks and equipment will be updated this year. Last year they had 325 hours of help from volunteers, which J helped tremendously. The Commission asked that Mr. Starr provide estimated costs for any items and projects that should be done for the parks. The Commission then reviewed the proposals for 1997 Park Capital Improvements. Mr. Haas provided quotes to those items considered at previous meetings. After discussing the various proposed projects and costs, it was generally agreed that the lighting system for the soccer field north of the tennis courts would not be considered for 1997. They also deleted the access from Crosstown Boulevard to the concession building at Sunshine Park. While the intent was to still provide that access, it was thought the funding could come from either CDBG funds or park dedication. Mr. Haas stated the cost to install the irrigation system for the soccer field south of the water tower is not yet known, though he is estimating about $10,000. The Commission agreed that all other items would continue to be considered for 1997, plus a blacktop driveway to Oak Bluff Park and the fence along the west property line in Pleasant Oaks as recommended by the League of Minnesota Cities. They also asked Mr. Starr include his recommendations and estimated costs, and that the item be brought back for further consideration at the next meeting. In addition, the Commission asked for a preliminary budget of proposed revenues and expenditures for the Park Dedication Funds for 1997. ) 1 ,J Regular Andover Park and Recreation Commission Meeting Minutes - January 16, 1997 Page 4 CHAIRMAN'S REPORT Representation on the Comprehensive Plan Update Task Force - Chairperson Grabowski volunteered to serve on the committee if it not more than once a month. Commissioner Lindahl also agreed to on the committee. Vice meets serve Field maintenance at Oak View Middle School - Vice Chairperson Grabowski stated since the athletic associations will be using the ball fields at Oak View Middle School, the school has asked if the City would consider dragging the fields once a week or so. Mr. Starr stated he would check with the Public Works Superintendent on that issue. MOTION by Kieffer, Seconded by Anderson, to adjourn. unanimously. Motion carried The meeting was adjourned at 9:17 p.m. Respectfully-submi~ted, ~~~4 Recording Secretary