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HomeMy WebLinkAboutApril 3, 1997 o '0 () " '\ V o PARK AND RECREATION COMMISSION - APRIL 3, 1997 MINUTES CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 A Regular Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave O'Toole on April 3, 1997, 7:35 p.m., at Fire Station No. I, 13875 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Brian Barringer, Dave Blackstad, Al Grabowski, Jeff Kieffer, Jim Lindahl None Parks Department, Kevin Starr Park Coordinator, Todd Haas Others Commissioners absent: Also present: APPROVAL OF MINUTES March 20, 1996: Correct as written. MOTION by Blackstad, Seconded by Lindahl, to approve the Minutes as written. Motion carried on a 4-Yes, 3-Present (Anderson, Kieffer, O'Toole) vote. HAMILTON SQUARE SKETCH PLAN/PARK DEDICATION REQUIREMENTS Mr. Haas reviewed the sketch plan of Hamilton Square which consists of 23.5 acres proposed to be developed into four commercial lots. In the past, the Park Commission has recommended cash be accepted in lieu of land for commercial development. . The Commission agreed to accept cash' in lieu of land for park dedication. . SOFTBALL LEAGUE REQUEST Tim Smith, Princeton, explained their .youth league from 12 churches in the area is looking for more fields to play on. They were hoping to use four softball fields in Andover on Friday evenings from May 9 until July 9. Many of the youth are from Andover as well as Ramsey, Anoka, and Nowthen. He has been told that Hawk Ridge, Hidden Creek North, prairie Knoll and Timber Trails may be open. Commissioner Blackstad stated he talked with Bob Hewett of the Baseball Association, but they are still scheduling the fields and could not yet say which fields will be open. After further discussion, it was agreed that the Andover BasebaLl Association will contact Mr, Haas regarding fields that will be available, and Mr. Smith will work on the scheduling with Mr. Haas. Mr. Haas stated he will bring the item back for approval at the next meeting. \ � \ / ,-..J , Regular Andover Park and Recreation Commission Meeting Minutes - April 3, 1997 Page 2 / PUBLIC WORKS UPDATE Mr. Starr noted the maintenance report on the standards and procedures used for eight major items they are responsible for. He also asked that the Parks Department be made aware of tournaments two weeks ahead'of time to prepare the fields and schedule maintenance during the weekends if necessary. The Commission discussed the scheduling of games at varying intervals to allow adequate time to maintain the field~ throughout the tournaments. The Commission also discussed the problem of permanent bases for the fields. Mr. Starr stated they are constantly being moved or removed' in the fields. His suggestion is go put them in a box at each field and let the coaches place them where they want them. Mr. Starr presented a sample logo for Sunshine Park. three colors and will also be embossed on the benches. liked the proposed logo. It will be in The Commission The Commission discussed the need for a service road to the Concession Building from the west side of the park to keep vehicles and traffic off the main walkway between the ball fields. They were under the impression that road had been ordered. Mr. Haas stated that item was not in the 1997 budget. He estimated it would cost $7,000 to $8,00 with / a blacktopped surface and about $5,000 for just a minimum four-inch gravel road. The Commission suggested the gravel road be built as spon as possible, and the blacktopping could be budgeted for later in the year or next year. Mr. Haas was asked to talk with the county Highway Department about obtaining an access onto Crosstown Boulevard, recognizing it would only be a seasonal service drive used only a couple times a week. The Commission also felt it is important to move forward with this project as soon as possible. HILLS OF BUNKER LAKE 5TH ADDITION PARK DISCUSSION CONTINUED Mr. Haas reviewed a proposed layout of the ball field at the Hills of Bunker Lake 5th park. With the new layout, only the property owner of Lot 1 will be affected. Staff is meeting with the developer about regrading the park. The Commission agreed to invite the residents surrounding the park to the next meeting to explain the revised layout of the ball field. SUNSHINE PARK/USE OF CONCESSION BUILDING The Commission discussed the request by the Anoka Hennepin School District to use the Concession Building during the weekdays for community school activities. There was some concern that the building be supervised at all times to prevent vandalism or children from / entering areas they should not be .in. Mr. Haas was asked to find out if the community school could use the ball fields at the City Hall and during what times will they need the fields. Mr. Haas stated he will get that information and put the item back on the next agenda. J ) Regular Andover Park and Recreation Commission Meeting Minutes - April 3, 1997 Page 3 / ANDOVER COMMERCIAL PARK 2ND ADDITION SKETCH PLAN/PARK DEDICATION REQUIREMENTS Mr. Haas reviewed the sketch plan of the Andover Commercial Park 2nd Addition located south of Bunker Lake Boulevard. The proposal inclupes a bike trail along Bunker Lake Boulevard and sidewalks wi thin the development. To be consistent with what was done in the first addition, cash would be accepted in lieu of land for park dedication. The Commission agreed to accept cash in lieu of land. They also felt a policy needs to be set as to who pays for the bike trails. CHAIRMAN'S REPORT Red Oaks West Park - Commissioner.Grabowski noted the park is not being used for ball games, and there is a lot of vandalism. The Commission agreed to meet at the park prior to the next meeting on April 17, 1997. I Gutters for the Concession Building - Commissioner Grabowski stated. it will cost about $1,300 to put gutters on the Concession Building. It is needed, because the water is already starting to wear away the concrete. Mr. Starr stated he will obtain two more quotes. Mr. Haas noted almost $1,800 was saved when purchasing the soccer goals. That money could be allocated to the gutters on the building. The Commission felt the installation of the gutters on the building and the construction of a gravel service road to it are priority items right now. MOTION by Blackstad, Seconded by Grabowski, that the monies saved on the soccer goals be spent on the gutters for the building and that the 1997 Park Capital Improvement budget be' revised. Motion carried unanimously. Special Meeting with City Council - Mr. Haas announced a special meeting of the Park Commission and the City Council has been scheduled tor Tuesday, April 8, at the Bunker Hills Activity Center. One of the items on the agenda is the construction of trailways. Council Action for Timber River Estates Commissioner Grabowski' reported on the Council action and recommendation regarding the park dedication of cash in lieu of land for this plat. All parties agreed to proceed with the appraisal at this time. MOTION by Anderson, Seconded by Kieffer, to adjourn. unanimously. Motion carried The meeting was adjourned at 8:58 p.m. ~es~~ctfUllY SUb~i:~, L -\\\Cltv..J...tc ~'\ f" Uu Mar~la A. Peach, Recording Secretary