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Home My WebLink AboutJanuary 3, 2008 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 3, 2008 6:15 P.M. Skateboard Task Force Meeting 7:00 P.M. 1. Call to Order 2, Resident Forum 3. Approval of Minutes (12/06/07) 4. Consider 2008 Tournament Applications for Softball/Baseball 5. Consider 2008 Tournament Applications for Soccer/Lacrosse 6. Consider 2008 Outdoor Recreation Application Round/08-06 7. Consider City Code AmendmenUGlass in the Parks 8, Consider Request for Security LighUHidden Creek North Park 9, Discuss Irrigation Well Feasibility Study/07-38 10, Review Outstanding Items 11. 12, Chair's Report 13, Adjournment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.A:NDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider 2008 Softball/Baseball Tournament Applications DATE: January 3, 2008 INTRODUCTION This item is in regard to considering the attached softball/baseball tournament application forms for the upcoming 2008 softball/baseball season as requested by the Andover Athletic Association. DISCUSSION The earliest the associations can submit is December 15th for the following summer. At this time, only the Andover Athletic Association has made application for tournaments for the upcoming season for the ball fields. Listed below are the Andover Athletic Association and dates of tournaments that have been requested. - May 31-June 1/AAAlAndover Spring Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - June 20-22/AAA/End of Season Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - July 25-27/AAAlSenior High Co-Ed End of Season Toumament/ Fields 1-4 at Sunshine Park & Field 7 at City Hall - August 2-3/AAAlField of Dreams Toumament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) Note: The Andover Family Fun Fest is scheduled for July 11 & 12. The City has not received any applications from Andover Baseball Association. They are aware that the applications were due. ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached tournament application forms from the Andover Athletic Association. Respectfully submitted, T?:((~ cc: Kelly Gothier, AAA Steve Windsperger, AAA Joe Deitz, ABA (" "!':.. ---- ---- ------------ 2.o0e .S<P~,~:dl / """"'I>e;.-,'''' ,:.1('-- $" eh~d,~J.:c.. , j ". _.~ , i 2008 TOURNAMENT APPLICATION FORM ! (SOFTBALL, BASEBALL & FAST PITCH) ! ; (Please print or type all information) I I NAME OF TOURNAMENT: Sp" ''';) T O'v\f ~-j , 1 TOURNAMENT ORGANIZATION: 4v1.~ AJ.h&rh',- /Js-S/lCi ~h:n ~.:., rh~ <;; jUv..;Pi..J..ct.. I TOURNAMENT SPONSOR: , I I TWO TOURNAMENT DIRECTORS MUST BE LISTED. I TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 I I . . . I (print name): S..t..ve. V\!!t'\'~S~~N (printname):~/Cr 6o..fhu.1'"' I ADDRESS: l&/tA5 byll"'tl S".J. /J uU ADDRESS: JkJd 51 Ma.tuJ.. S:f . ! CITY,STATE, ZIP CODE: Ofl-nt&u.1/ J~l^{ 5s~ CITY,STATE,ZIPCODE: A-nArl"l!-P/;/, MAJS5?~<z.JI. .! PHONE: -7&"3-=?:w-"3.-34IR7/ ~/:;'7'13 5jf)o PHONE: 7f.;3-'IJ-J..-735/ fJ,1J,-750..t:(3;;.t..j ! (home) (wolk) (mobile) (home) (wor (mobile) i Note: The Tournament Director( s) or designee shall be on site at all times during the duration of the tournament. j ; Check here if organization is located in Andover I] DATES OF TOURNAMENT: '-rv'lC-\41 '3 I, .Y '-'1'V.. \ i I PARK FEES AND USAGE Fees are as follows: (Check A or B) I] A. No Field Maintenance I] Adult - $275,00 tournament fee for the park (*), plus a $200.00 field usage fee per field I] Youth - $275.00 tournament fee for the park n, plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the fteld(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s)_ '1--->._ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. I] B. With Field Maintenance I] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field I] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaae Deeosit Fees (Check A or B) I] A. $500 Profit Organizations I] B. $250 Non-Profit Organizations ., Park usaae as follows: (Check fields requested to be used) (] Pine Hills (baseball only) (] Shadowbrook East Park-South Field (baseball only) ~idden Creek North Park (baseball only) (] Shadowbrook East Park-North Field (baseball only) ~veland Fields-North Field (] Andover Station N. Ball Field Facility-West Field uveland Fields-Middle Field (baseball only) Eveland Fields-South Field (] Andover Station N. Ball Field Facility-Middle Field (baseball only) (] Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshin:{ark Diamond No, 1 iV'Diamond No, 4 iY'Oiamond No.2 r Piamond No.5 lV'tiiamond NO.3 I': Diamond No.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. (] If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. (] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date, All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500,00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHO ~ I C} - / q - >>c;-::;. DATE 1 if. . If( - ;bV? -.-.... DATE Revised: December 12, 2007 toumapl.doc( 12/19/00) .,;;;,,(~~ ~.~) 1ilQS;i<^~ <"1".,,',1,, t;:", __"".... ..'.-.......r'..~'........~~ , 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: AAA 5 sMa.v - bAJ p ~dl!.N A-r11 E4\i'T (en rls S '(/\0 p} ..J.ch) TOURNAMENT ORGANIZATION: A-nd..t'v-e-r- MI1l.tlirc A-sso~~ br' ~/'s S IvW pi f..-ch TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR if2 (print name): S.J-ei/f \NI"r1sru-{'~p..y (print name): ~6lLl.{ GGJ\-\ \8\2- ADDRESS: Itfli-l5 Ar11fY1 5~- NvU ADDRESS: t ~'i"5 t MA-KA~ ~\'T. CITY, STATE, ZIP CODE: Q(J. YYlkuy I A/uJ 55"363 CITY, STATE. ZIP CODE: A~VJV ee- M~ t;S30Y PHONE: -7 &3- ?:/~"3 - 3t.fw7 / c'I/;2 -743-5 /00 PHONE: 1G3-~2. ~ 73"S^\ GI2-1)0 - Q3Z}f (home) (work) I (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover [] DATES OF TOURNAMENT: J(,'J\JL.:J-fJ I d-/ ,;;L9- , PARK FEES AND USAGE Fees are as follows: (Check A or B) o A. No Field Maintenance [] Adult - $275.00 tournament fee for the park (*), plus a $200.00 field usage fee per field o Youth - $275.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). -3- Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. D B. With Field Maintenance D Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field o Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaoe DeDosit Fees (Check A or B) [] A. $500 Profit Organizations o B. $250 Non-Profit Organizations Park usaqe as follows: (Check fields requested to be used) [] Shadowbrook East Park-South Field (baseball only) [] Pine Hills (baseball only) [] Hidden Creek North Park (baseball only) [] ShadowbrookEast Park-North Field (baseball only) ~eland Fields-North Field [] Andover Station N. Ball Field Facility-West Field ~Iand Fields-Middle Field (baseball only) veland Fields-South Field [] Andover Station N. Ball Field Facility-Middle Field (baseball only) [] Andover Station N, Ball Field Facility-East Field (baseball only) 1. Sunshine Park ~iamond No.1 lV15iamond No.4 :::2:amond NO.2 ~mond NO.5 iamond No.3 iamond No.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable. D If you need to use the Cushman, there will be a fee of $35,00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500,00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor, . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security, Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOH 1;;2- / /0; j d-tJO?- <" DATE /:?j/r / o-e(y~ DATE Revised: December 12, 2007 toumapl,doc(12/19/00) .2,f~8 ~H l~rebDJI >d,~J~ ~\ '"> 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: A.AA- ~~QY\. EnJ (]a ,-l.J S'~ JbcJ..f rC'UT~::t TOURNAMENT ORGANIZATION: ~ MhUth'c /15"$0 C-~ ctL-M' 6-t rI ' s S JdVJ p,4-d/\ TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): ;)--tev-e WlVvj5p-ex~ (print name): j{elly Go ..Jh~U" ADDRESS: It.} &45 A-ry IN\ SJ. NvJ ADDRESS: 1(~l.f51 /"1o../LtJ, <~f < . CITY, STATE, ZIP CODE: tZtVYI~ AlAI 55"363 CITY, STATE, ZIP CODE: AYfJo'>.JeA/ , At1 Al553a r./ PHONE: 7!J3 -~3--;?%71 (P/~ 743 -S-/O() / I , PHONE: 7fn?J -~.:" .. _,-:';!'f (PIJ. 7SV-'l~~t./ (home) (wd'rk) (mobile) (home) (wor 5 (mobile) Note: The T oumament Director( s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover [] DATES OF TOURNAMENT: .J~~ d ~ ..?-4:> .8-7 ::J, f , PARK FEES AND USAGE Fees are as fc-Ilows: (Check A or B) [] A No ?ield Maintenance [] Adult - $275,00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $275,00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field( S). 5__ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee_ [] B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaoe Deposit Fees (Check A or B) D A. $500 Profit Organizations [] 8, $250 Non-Profit Organizations " " Park usaae as follows: (Check fields requested to be used) [] Shadowbrook East Park-South Field (baseball only) D Pine Hills (baseball only) D Hidden Creek North Park (baseball only) D Shadowbrook East Park-North Field (baseball only) D Eveland Fields-North Field D Andover Station N. Ball Field Facility-West Field D Eveland Fields-Middle Field (baseball only) D Eveland Fields-South Field D Andover Station N. Ball Field Facility-Middle Field (baseball only) D Andover Station N. Ball Field Facility-East Field (baseball only) 1. sunshin~rk tV6iamond NO.4 :::giamond NO.1 ~amond No.2 D Diamond No. 5 hl~'i'::> iamond No.3 D Diamond No, 6 7- Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable. D If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations,) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500,00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned, In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. --*-Buring the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOH ~ /02 -Iq -d-e;{}7- DATE I~- 19 -d-OO""T DATE Revised: December 12, 2007 toumapl.doc( 12/19/00) """"8 t:..,7,~ I~ ' II ,;. L~'C; ""1'~ . ;:.~' ~.: Il. ,>cv</l!;J;....;".e,... '.: 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: ~1.e..lJ "! ")>.-ea...'V~.'s. TOURNAMENT ORGANIZATION: Anc:Urve~ t4i-h(gtr C, BsS6"C!..L~~ C-I y is & il'vU fi'kh. TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Sk Vi WI !\A.5~ P/("' (print name): ~ Ifi[ CroJh Lfl ~ ADDRESS: 14&'-15 4rrfYl Sl-, ,\!vJ ADDRESS: l(pt..jS/ M 4/t.4t' 5-(;. . CITY, STATE, ZIP CODE: ~d..~ , MAl SS3tJ! CITY, STATE, ZIP CODE: k'tl W\~ / M /Ii 552,(8 , PHONE: 7tc?-3'J-3-3Lj-{p7 / (PI;?- -743 -SlaO PHONE: 7f.t?r <I(},;J- 73S-1 / Ct:2-75{).q3~t) (home) (work) (mobile) (home) (woM (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover [] DATES OF TOURNAMENT: II 11 ;)..3 j--rtA. ;' (-J PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A. No Field Maintenance [] Adult - $275.00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $275.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). ?- Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. [] B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaae Deposit Fees (Check A or B) [] A. $500 Profit Organizations [] B. $250 Non-Profit Organizations . "~ Park usaGe as follows: (Check fields requested to be used) [] Pine Hills (baseball only) [] Shadowbrook East Park-South Field (baseball only) [] Hidden Creek North Park (baseball only) [] Shadowbrook East Park-North Field (baseball only) :teland Fields-North Field [] Andover Station N. Ball Field Facility-West Field ~veland Fields-Middle Field (baseball only) Eveland Fields-South Field [] Andover Station N. Ball Field Facility-Middle Field (baseball only) [] Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshine Park ~amond NO.1 EV1Siamond No.4 ~mond NO.2 g:::g:amond NO.5 iamond No.3 iamond NO.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. [] If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be retumed after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Toumament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.' If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOH L Id - /9 - dClCf7- DATE rO' ICJ - /9-ChJrr DATE Revised: December 12, 2007 toumapl.doc( 12/19/00) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider 2008 Softball/Baseball Tournament Applications (supplemental) DATE: January 3, 2008 INTRODUCTION This item is a supplemental to the item that is already included in the packet in regard to considering the attached softball/baseball tournament application forms for the upcoming 2008 softball/baseball season as requested by the Andover Athletic Association and the Andover Baseball Association. DISCUSSION The earliest the associations can submit is December 15th for the following summer. The City now has also received applications from the Andover Baseball Association for tournaments for the upcoming season for the ball fields. Listed below are the Andover Athletic Association and Andover Athletic Association and the dates of tournaments that have been requested. The ABA tournaments are shown in bold. - May 31-June 1/AAAlAndover Spring Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - June 13-15/ABA/MYAS National Qualifier 11B & 10B/Fields 1-6 at Sunshine Park - June 20-22/AAAlEnd of Season Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) - July 11-13/ABA End of the Season Tournament/Fields 1-6 at Sunshine Park and Field 7 at City Hall - July 18-20/ABA/End ofthe Season/Fields 1-6 at Sunshine Park, Pine Hills Park, Hidden Creek North Park, Strootman Park, Field 7 at City Hall, Shadowbrook East South and North fields - July 18-20/MYAS State Tournament 14A/Andover Station North Facility (west, middle & east fields) - July 25-27/AAA1Senior High Co-Ed End of Season Tournament/ Fields 1-4 at Sunshine Park & Field 7 at City Hall - August 2-3/AAA1Field of Dreams Tournament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) Note: The Andover Family Fun Fest is scheduled for July 11 & 12. The City has not received any applications from Andover Baseball Association. They are aware that the applications were due. ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached tournament application forms from the Andover Baseball Association and the Andover Athletic Association. Respectfully submitted, ~~ cc: Kelly Gothier, AAA Steve Windsperger, AAA Joe Deitz, ABA . . Dec~31-2007 06:44 PM Mutual of Omaha 9528886253 ---- ...." ~"'''''''''lOal' ! "''''3''''!7l:tfl ")~""4M0 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: MY ~ N p.:;t} oN.! (Jv..A.li +.Ie yL ItS i'- loa TOURNAMENT ORGANIZATION: ~ (\ 11)' I' vt Bo..>Lb~ f!t-:sSoC-,'A..'tI'O'A - TOURNAMENT SPONSOR: M YA-..$ TWO TOURNAMENT DIRECTORS MUST Be USTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): _~r.-y Ddtl.- (print name): VV'--v-c:-1M lA.n .>On. ADDRESS: '3/~ l'h~ A,r... AJIAJ ADDRESS: is-$" l'lI!.' LA Nw CITY, STATE, ZIP COD~t1t\lt.il frtrJ 5"nc'/ CITY, STATE, ZIP CODE: 1/-rt OO;)-<.-~ i11 rJ :8'''3oy PHONE: (fi] Sm-~ 9~~~i-Z.'17z- t.1'z--'7.Yl-fi'W PHONE: lf~4. O/'S$ '1H~ >>0 "''1'117 "b?;-Jf:b-<JLj 15 (home) (work) (mobile) (home) . (work) (mobile) Note: The Toumament Director(s) or designee shall be on ~ite at all times during the duration of the tournament Check here if organization is located in Andover D ..- I E;+'!l DATES OF TOURNAMENT: .:.J L'\..\r] (.. I'?> fh - PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A No Field Maintenance [] Adult - $275.00 tournament fee for the park (*), plus a $200.00 field usage fee per field K Youth - $275.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the duration of the toumament. The Tournament Director is responsible for maintenance of field(s). _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. D B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaae Deposit Fees (Check A or B) \ D A. $500 Profit Organizations )t. B. $250 Non-Profit Organizations Dec-31-2007 06:44 PM Mutual of Omaha 9528886253 5/10 Park usaae as follows: (Check fields requested to be used) [] Pine Hills (baseball only) [] Shadowbrook East Park-South Field (baseball only) D Hidden Creek North Park (baseball only) II Shadowbrnok East Park-North Field (baseball only) D Eveland Fields-North Field D Andover Station N. Ball Field Facility-West Field D Eveland Fields-Middle Field (baseball only) D Eveland Fields-South Field o Andover Station N. Ball Field Facility-Middle Field (baseball only) n Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshine Park 4 Diamond No.4 ~DiamOnd NO.1 Diamond No.2 D(Diamond NO.5 ^ Diamond NO.3 ~ Diamond No.6 Note: If your organization schedules 2 fields and uses additional fields the organiZation will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL RE UEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament (Example: Include the location/distance of pitching rubbers and/or base locations.) 1\1, requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assTilssed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. · If the toumament organiZation is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee. Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. · During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. · Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS f :.2. -{ ? --07 NOA~ ~ DATE l'OURNAMENT DIRECTOR #1 (signature) )'2-.-/ 7- (.1,/ f)~~ Dec~31-2007 06:46 PM Mutual of Omaha 9528886253 ZOO""" . ( 6/10 ,- aAf/6q/( ba.$e! kif SC(,..I!!J, k...~ 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Andover Baseball Association End of Season T oumament TOURNAMENT ORGANIZATION: Andover Baseball Association TOURNAMENT SPONSOR: A.B.A. 'TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Joev Dietz (print name): Mike Keenev ADDRESS: 1318 140*' Ave NW ADDRESS: 14305 Yellow Pine St NW CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN55304 PHONE: 763-757-5896 - 612-987-8884 (home) (work) - (mobile) -PHONE: 763-434-8465_ - 612-790-1627 Ih....""n\ (u,....,.[...\ I......nhil~\ Note: The Toumament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X . DATES OF TOURNAMENT: July 11 through July 13 PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A. No Field Maintenance o Adult- $275.00 toumament fee for the park (*), plus a $200.00 field usage fee per field X Youth - $275.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, "me and batter's box during the duration of the toumament. The Tournament Director is responsible for maintenance offield(s}. 2- Number of fields to be used Note: 1 day toumaments will be charged 75% of the toumament and field usage fee. [] B. With Field Maintenance [] Adult -.$650.00 tournament fee for the park (*), plus a $200.00 field usage fee per fJeld [] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field .. . for all youth organizations not affiliated with Andover youth Note; (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the loumament (upkeep of trash bins, restrQoms and bllilding) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duralion of the tournament _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. Damaoe Deoosit Fees (Check A or B) [] A $500 Profit Organizations X B. $250 Non-Profit Organizations Dec~31-2007 06:46 PM Mutual of Omaha 9528886253 7/10 Park usaoe as follows: (Check fields requested to be used) II Pine Hilts (baseball only) IJ Shadowbrook East Park-South Field (baseball only) II Hidden Creek North Park (baseball only) [] Shadowbrook East Park-North Field (baseball only) [] Eveland Fields-North Field [] Andover Station N. Ball Field Facility-West Field [] Eveland Fields-Middle Field (baseball only) [] Eveland Fields-South Field [] Andover Station N. Ball Field Facility-Middle Field X City Hall Field #7 (baseball only) II Strootman Park [] Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshine Park X Diamond No.1 X Diamond NO.4 X Diamond NO.2 X Diamond NO.5 X Diamond No. 3 X Diamond No.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. X If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the toumament Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for toumaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any toumament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the toumament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be retumed after inspection by the Public Works Parks Supervisor. . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the toumament date. If the tournament is cancelled, neither the Toumament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be retumed. In the event that another sponsor requests the use of the facilities after a toumament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.' If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. , 'The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. , During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. , Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code TItle #8 Chapter 4 NO METAL SPIKES NO PETS NO OHOL /2--!7-tJ'1 DATE Dec~31-2007 06:49 PM Mutual of Omaha 9528886253 9/10 'z<<JS ,S,.A.i( f>>'..ei..Ji $(::J~~ 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Andover Baseball Association End of Season Tournament TOURNAMENT ORGANIZATION: Andover Baseball Association TOURNAMENT SPONSOR: ABA TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Joev Dietz (print name): Mike Keeney ADDRESS: 1318140111 Ave NW ADDRESS: 14305 Yellow Pine St NW CITY; STATE, ZIP CODE: Andover, MN 55304 CITY, STATE; ZIP CODE: Andover,MN 55304 PHONE: 763-757-5896 612-987-8884 PHONE: 763-434-8465 612-790-1627 (home) (work) (mobile) (home) (work) (mobile) Note: The Toumament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X DATES OF TOURNAMENT: July 18 through July 20 PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A No Field Maintenance [] Adult - $275.00 toumament fee for the park ('), plus a $200.00 field usage fee per field X Youth - $275.00 toumament fee for the park ('), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the duration of the toumament. The Tournament Director is responsible for maintenance of field(s). ~ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. [] B. With Field Maintenance [] Adult - $650.00 toumament fee for the parK (*), plus a $200.00 field usage fee per field [] Youth - $650.00 toumament fee for the park ('), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the toumament. _ Number of fields to be used Note: 1 day toumaments will be charged 75% of the tournament and field usage fee. Damaoe Deposit Fees (ChecK A or B) [] A $500 Profit Organizations X B. $250 Non-Profit Organizations Dec~31-2007 06:49 PM Mutual of Omaha 9528886253 10/10 . Park usaoe as follows: (Check fields requested to be used) X Shadowbrook East Park-South Field (baseball only) X Pine Hills (baseball only) X Hidden Creek North Park (baseball only) X Shadowbrook East Park-North Field (baseball only) [] Eveland Fields-North Field Andover Station N. Ball Field Facility-West Field [] Eveland Fields-Middle Field (baseball only) [] Eveland Fields-South Field Andover Station N. Ball Field Facility-Middle Field X City Hall Field #7 (baseball only) X Strootman Park Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshine Park X Diamond No. 1 X Diamond NO.4 X Diamond NO.2 X Diamond NO.5 X Diamond NO.3 X Diamond NO.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. X If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the toumament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any toumament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumament date. Any equipment damaged or lost or any damage to City properly by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. , If the toumament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees for toumaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Toumament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a toumament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. , The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of Mey & June, no more than three consecutive weekend toumsmel'lts il'l II rew will be IIlIewed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO OHOL /2-/7-07 DATE \ ~-1'7-0 '7 Dec~31-2007 06:42 PM Mutual of Omaha 9528886253 2/10 ZOOS ~~4.~fll k~el.i~ 5~h.~"O... 2008 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT MYIts ~( f\-'T-(..lOuM~j I 'fir TOURNAMENT ORGANIZATION: Artoov-tt< &t~al1.. Ifs.sOc./~rJ'D~ TOURNAMENT SPONSOR: MV//-:? TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 -- Da..;v~ (print name): .JO~ l:>'e .'t- 2- (print name): fl'tINVl-sa vt ADDRESS: 13/~ I J.I tJ +'t IN" N N ADDRESS: 15"- J'II,Sr- L# N'w S CITY, STATE, ZIP CODE: Anf1D\It:.il'{ /KIi SS?;,;JLI CITY, STATE, ZIP CODE: An OIJVUl, m rI ~~1J" PHONE: 70 ~.9f9h 95l-~f-Z17Z . b/l-C;n-rSi"Y PHONE: 43if-jJJgr 7b)-~;3 . 763-~""3 (home) (work} (mobile) (home) (work) (mobile) Note: The Toumament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover Il DATES OF TOURNAMENT: :J~ lZ - 2D"'iJ PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A. No Field Maintenance [] Adult - $275.00 toumament fee for the park ('), plus a $200.00 field usage fee per field KYouth - $275.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated With Andover youth Note: (') This tournament fee is used to secure the use of the fleld( s) and to pay for a City employee to maintain the facilities throughout the toumament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. The T oumament Director is responsible for maintenance of field(s). _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. I] B. With Field Maintenance I] Adult - $650.00 toumament fee for the park no plus a $200.00 field usage fee per field I] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the fcIcilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the toumament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. Damaoe Deposit Fees (Check A or B) [) A. $500 Profit Organizations )it:. B. $250 Non-Profit Organizations Uec-~l-~UUj Ub:43 PM Mutual of Omaha 9528886253 3/10 Park usaoe as follows: (Check fields requested to be used) II Shadowbro.ok East Park-South Field (baseball only) II Pine Hills (baseball only) [] Hidden Creek North Park (baseball only) kShadowtirook East Park-North Field (baseball only) II Eveland Fields-North Field Andover Station N. Ball Field Facility-West Field II Eveland Fields-Middle Field (baseball only) II Eveland Fields-South Field ..i( Andover Station N. Ball Field Facility-Middle Field II City Hall Field #7 ~ (baseball only) > Andover Station N. Ball Field Facility-East Field (baseball only) 1. Sunshine Park II Diamond No. 1 II Diamond No.4 II Diamond NO.2 [] Diamond NO.5 II Diamond No. 3 [] Diamond NO.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be. charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL RE UEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the toumament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] list any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any toumament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the toumament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the toumament The sequencing of scheduling will be considered with City Yo~th Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumament date. Any equipment damaged or lost or any damage to City property by renter will be deducted fiom deposit fee. The $500.00 (or the $250.00), less any money for damages, will be retumed after inspection. by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for toumaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a toumament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.' If further information is needed, please contact the Parks Coordinator at 755;.5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. · The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. ' Any organization t/Jat applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS J l...n~ 0.7 NO~J ~ DATE URNA ENT DIRECTOR #1 (signature) r 2-(7-07 OaAre... m~ DATE TOURNAMENT DIRECTOR #2 (signature) Revised: December 12, 2007 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider 2008 Soccer/Lacrosse Tournament Applications DATE: January 3, 2008 INTRODUCTION This item is in regard to the status of soccer/lacrosse tournament application forms for the upcoming 2008 soccer/lacrosse season. DISCUSSION The earliest the associations can submit is December 15th for the following summer. At this time, no tournament applications have been received. We have informed the soccer and lacrosse associations that if they plan on holding tournaments for this upcoming season that they need to receive approval from the City before they can use the facilities. ACTION REQUIRED No action is required at this time. Respectfully submitted, ~/~ Todd J. Haas 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider 2008 Outdoor Recreation Application Round/08-06 DATE: January 3, 2008 INTRODUCTION This item is in regard to considering DNR grant programs available for 2008 application round, Project 08-06. DISCUSSION Attached is a memo dated November 20, 2007 from the Department of Natural Resources regarding the 2008 Grant Application Round. The Park & Recreation Commission will need to review the grants programs that are available and recommend to the City Council if any of the grant programs should be applied for. As you may recall, the City received a grant in 2007 for Crooked Lake Boat Landing reconstruction project as part of the Water Resource Cooperative Acquisition and Development Program. Other projects that the City has applied in the last 4 years is as follows: 2004 . Fishing Pier Grant . Water Resource Cooperative Acquisition and Development Grant 2005 . Fishing Pier Grant . Water Resource Cooperative Acquisition and Development Grant (City was awarded grant for reconstruction of the parking lot for the year 2007) 2006 . Fishing Pier Grant . Red Oaks West Park-redevelopment of park 2007 . No applications were applied for in 2007 grant round If the Commission is interested in any of the grant programs that are available, please review the attached 2008-2012 Park Capital Improvement Plan (CIP) that has been approved by the City Council. Note: The City Administrator is aware of a couple of the grant programs that are available for open space. The City will most likely start applying for grants as part of this 2008 round as part of the open space referendum that was approved a year ago by the voters. Any grant that is applied for would be projects for the year 2009. RECOMMENDATION It will be necessary for the Park & Recreation Commission to make a recommendation (if any) to the City Council regarding the grant program with the parks to be considered for application. Respectfully submitted, Z1't:.~ Minnesota Department of Natural Resources 500 Lafayette Road 51. Paul, Minnesota 55155-4010 Date: November 20, 2007 To: Local Grant Applicants From: Wayne Sames, Local Grants Section Andrew Korsberg, Trail Program Coordinator Sharron Pfeifer, Metro Greenways Program Kent Skaar, Acquisition and Development Section Leader Ken Holman, MN ReLeafProgram Subject: 2008 Grant Application Round Attached you will find information on DNR financial assistance prograrns available for the 2008 application round. Please review the materials carefully and thoroughly. Application requirements, such as due dates for complete applications, do vary. We recommend that you visit the specific DNR program web pages for more detailed and up to date information for each program. The prograrn web pages are linked under each program on the enclosed program information spreadsheet. Because of funding uncertainty for several of these programs, please contact an appropriate grant program person before proceeding with your applications. If you are interested in applying for a grant, you can request an Application Request Form by mail or access the web site for the specific program of interest to submit an Application Request Form online or, for sorne programs, download the application rnaterials. This should be completed as soon as possible to allow adequate tirne for the DNR staff to discuss the project with you and, if necessary, provide the appropriate application materials. Lead-time may be required to meet the application requirements, such as holding a public hearing, permit review, completion of appraisals, etc. If you have questions or need additional information about any of the grant programs described in this packet, please contact the appropriate grants staff listed after each program. Thank you. DNR Inlonnation: 651-296-6157 . 1-888.646-6367 . TIY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer Who Values Diversity e = 0 e.... ~ 0 0 ._ = ~ o. g ~ ~._ 0... ~"a 0 0 e ~~> ~ ~ rg OS '" . ~ ;::l = Ol) = E e 6 E '" ~ ~ ...,. a) 00 00 00 0 ~ Cd (J ~=Q Q Q ~l:t;; !.;:< (,l.-- - - SE..: .- := :a ~ ~ ~ :; ai C g i:I.<=C"'l C"'l C"'l 0 =1ii;:E 0.. 0..Q,l _ ;:g~~ '" -< ~ ~ ~ ..:.~ ~ ~ ~~~ .... ..><i <;..; '" V'l E~;::l o !a '" 0 <;..; Il) - os'i:;E .... 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''''' U > 0 ti C ,....... ~- ~O(1)O.....- ~lr) ~~-<UE-<~O~Ci ~\O .... = = ~ c~ "'J ~= ~z tIl ....0 ~.- =.... ....= ....:is 01; rile &:=.... us ~e z~~ ~.s ~~ ~u~1 ~.= L- Capital Plan 2008 thru 2012 r , City of Andover, MN I., Project # r 09-45001-01 Project Name Sophies South' Park 1.r1 Type Improvement Priority 1 - High -r Useful Life 15 Years Contact AsstPublic Works Director I Category Park Improvements Department Parle & Rec - Projects }"J , [ Description :!oJ Install playground equipment and basketball court. The park was dedicated as part of the development of Sop hies South. Since no park exists ., within the general area, it has been recommended to begin developing the park. ., r Justification { ::;iI.i The improvements have been recommended by the Park & Recreation Commission. ,- I .' Expenditures 2008 2009 2010 2011 2012 Total Improvement 75.000 75,000 ~. Total 75,000 75,000 .....: ~~. Funding Sources 2008 2009 2010 2011 2012 Total Park Improvement Funds 75,000 75,000 Total 75,000 75,000 ~; '-} Operational Impact/Other I !Il! Additional long-term maintenance and ultimately replacement will be necessary. !OJ! ~ !!!J' II!> , 44 IO!' II" I1 Capital Plan 2008 thru 2012 [-1 City of Andover, MN Project # 09-45001-02 [~l Project Name Prairie Knoll Park - Phase ill Type Improvement Priority 1 - High Useful Life 25 Years Cootact AsstPublic Works Director [--I Category Park Improvements Department Park & Rec - Projects i Description [ 1 , The parking lot would be paved including concrete curb and gutter ($150,000) for the north end parking lot. The east parking, which is used for r , overflow parking may be paved if funding is available. [ r Justification l Prairie Knoll Park is considered a regional City park and completion of paving the parking lots would bring it into compliance with City standards due to the increased use by the soccer, football, lacrosse and hockey associations. r ! This project has been recommended by the Park & Recreation Commission. ~ Expenditures 2008 2009 2010 2011 2012 Total r Improvement 150,000 150.000 ~ Total 150,000 150,000 ,- -. r ...". Funding Sources 2008 2009 2010 2011 2012 Total , Park Improvement Funds 150.000 150.000 150,000 ~... Total 150,000 r ~, Operational Impact/Other I .....1 Additional long-term maintenance and ultimately replacement will be necessary. - ~ ~_I ~_I 46 , .. Capital Plan 2008 thru 2012 c City of Andover, MN .. Project # r 09-45001-03 Project Name Andover Lions Park ... Type Improvement Priority 1 - High , Useful Life 25 Years Contact Assl.Public Works Director Category Park Improvements Department Park & Rec - Projects .. r Description l ;... 2009 _ Install an 8 foot high outfield fencing with mow strips for hall field ($35,000). " 2012 - Install new irrigation system ($50,000). ... r Justification I , .., The installation of an outfield fence will allow the ball to stay in play and also give the awesome feeling when a ball is hit for a home run. Also by installing an irrigation system this gives the players a safer playing surface. r This project has been recommended by the Park & Recreation Commission. , .., r Expenditures 2008 2009 2010 2011 2012 Total Improvement 35.000 50,000 85,000 '" Total 35,000 50,000 85,000 r .. ,- " Funding Sources 2008 2009 2010 2011 2012 Total , Park Improvement Funds 35.000 50.000 85.000 Total 35,000 50,000 85,000 ~ , ! , Operational Impact/Other 1 I i Additional long-term maintenance and ultimately replacement will be necessary. 48 - Capital Plan 2008 thru 2012 r City of Andover, MN - .-- Project # 10-45001-01 , Project Name Hawkridge Park Improvements -' Type Improvement Priority 1 - High r Useful Life 30 Years Coutact AsstPublic Works Director Category Park Improvements Department Parle & Rec - Projects ~ r , L. Description The project includes reconstructing the existing park. The proposed reconstruction of the park (as recommended by the Park Commission) is to r inclnde eliminating the existing ball field and regrade most of the park to allow for at least 2-4 new soccer fields in place of the existing ball field, , one additional hockey rink and additional parking stalls to accommodate for the additional soccer fields. !...." Storage bnildinglrestroomslconcessions - $209,000; drill well with pump & controls - $100,000; septic system - $7,500; pave existing parking r- Iot - $135,000; irrigation for 4 fields - $50,000; bleachers with concrete pads (for the soccer fields) - $15,000; security light _ $2,500; park L si e and landsca in - $1,000. By continuing to improve the park system in Andover, the City is providing high quality parks and recreation complex to meet the growing needs r of an active community. These improvements will provide high quality athletic and recreational opportunities to the residents. A new building l provides shelter, storage and a restroom facility that can be used year round. The well and irrigation provide for a high quality athletic surface for soccer fields and water for the restroom. There will be other items such as playground equipment and a basketball court that provides activities for r younger children that will need to be considered by the City at some point in the future. ~. This ro' ect has been recommended b the Park & Recreation Commission. Expenditures 2008 2009 2010 2011 2012 Total , i Improvement 520,000 520.000 "- Total 520,000 520,000 r h r L. Funding Sources 2008 2009 2010 2011 2012 Total Park Improvemenl Funds 520.000 520,000 ~~ Total 520,000 520,000 l r ! "" Operational Impact/Other I r .". The construction ofa warming house and restroom facility will increase the use and enjoyment of the park. Also, the construction of the storage/warming house/restroom facility will eliminate the need to rent a portable warming house and portable bathroom. The well cOnstruction r will give the ability to flood the rinks from the on-site well and eliminate the need to "tanker" water to the site from the Public Works facility on l Crosstown Blvd. Routine maintenance will still be required for upkeep of the park. r l, r l 50 [ .. C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 7. Consider City Code Amendment/Glass in the Parks DATE: January 3, 2008 INTRODUCTION This item is in regards to considering a City Code Amendment in regards to glass in the parks. DISCUSSION The Public Works Parks Department is having a lot of issues with users of the parks breaking glass and not properly disposing the glass in the garbage bins. The Parks Department and the City's Recycling Coordinator have tried using glass recycling bins to curb this but this was not very effective as individuals were throwing their non- recyclable garbage in the recycling bins and separating the recyclables from the non- recyclables was taking way too much time to do. Attached is the current city code regulating Parks and Recreation Areas. If the Park and Recreation Commission agree the Code should be amended. The new language should be added in Section 8-4-1 as follows: "Glass: No glass containers of any sort will allowed in any designated City park or park facility or recreation area that provides any kind of indoor or outdoor activities". ACTION REQUIRED The Park and Recreation Commission is requested to consider recommending the City Council new amendment to the City Code regarding glass in the parks. Respectfully submitted, ~~~ CHAPTER 4 PARKS AND RECREATION AREAS SECTION: 8-4-1 : Regulations 8-4-2: Violations; Penalties 8-4-1 : REGULATIONS: The use and occupancy of all city parks and recreation areas owned, rented and/or leased by and located in the city shall be subject to the follOwing regulations: A. Abusive Language; Noisy Conduct: Persons engaged in offensive, obscene or abusive language or boisterous and noisy conduct tending reasonably to arouse alarm, anger or resentment will not be allowed. B. Advertising, Selling And Solicitation: No advertising, unapproved selling or solicitation is allowed. An Exclusive Use Permit may be approved by the City Council and issued by the City Clerk for the selling of food, alcoholic or nonalcoholic beverages as established by City Council resQlution. C. Alcoholic Beverages: Consumption or possession of alcoholic beverages is not permitted unless a permit is obtained under Subsection B of this section. D. Fires 1 : It shall be unlawful to build or attempt to build a fire except in areas designated for such purpose. No person shall drop, throw, or otherwise scatter lighted matches, burning cigarettes or cigars, tobacco, . '. -. paper or other flammable material. E. Firearms And Explosives: No firearms (as defined by city ordinance) 2 or explosives shall be present or used unless approved by the City Council. Authorized law enforcement officials shall be exempt from this regulation. F. Gambling: Gambling shall not be allowed. G. Golfing: No person shall be allowed to golf or practice golf. 1 See also title 7, chapter 3 of this code. 2 See subsection 5-4-1A of this code. H. Hours: City parks and recreation areas shall not be occupied or used, nor may any motor vehicles be parked therein, between eleven o'clock (11 :00) P.M. and six o'clock (6:00) A.M., except when participating in an activity for which a permit has been granted by the city. I. Operation Of Motor Vehicles: 1. No person shall ride or drive a vehicle at a rate of speed exceeding that posted in city parks or fifteen (15) miles per hour. 2. Drivers shall confine the operation of any motorized vehicle to roads, parking areas, or other areas specifically. designated as temporary parking areas by the City Council and/or their designated representatives. 3, It shall be unlawful for any self-propelled vehicle, including, but not limited to, "motor vehicles" as defined in Minnesota Statutes Chapter 169, other self-propelled vehicles, go-carts, and snowmobiles, to travel within city parks or recreation areas, except on established roadways, trails, or other areas designated for such purpose. Authorized emergency vehicles, city vehicles and wheelchairs for the handicapped or disabled are exempt from this regulation 1 . . J. Damage To Park Property: It shall be unlawful to mark, deface, disfigure, injure, tamper with or dispose of or remove any buildings, bridges, playground equipment, tables, benches, fireplaces, railings, paving or paving materials, public utilities or parts or appurtenances thereof, signs, notices (temporary or permanent), monuments, stakes, posts, equipment, facilities or park property or appurtenances, whatsoever, either real or personal. K. Pets And Animals: 1. Leashed Animals: All domestic animals (such as dogs, cats and similar animals) must be kept leashed 2 . 2. Removal Of Excrement: Owners are required to clean up and dispose of their pet's excrement 3 . 1 See title 6, chapter 3 of this code. 2 See also subsection 5-1A-5A of this code. 3 See also subsection 5-1A-5B of this code. 3. Prohibited Animals: a. No domestic animals shall be allowed on or within the following city parks (with the exception of the perimeter traii along Crosstown Boulevard NW) at any time: (1) Sunshine Park. (2) City Hall Park Complex #1. b. Horses shall not be allowed in any park area including the city trail system. 4. Hunting, Trapping, Tormenting: No person shall hunt, molest, harm, kill, trap, chase, tease or throw missiles at any animal. 5. Removal Or Possession Of Young Or Eggs: No person shall remove or have in possession the young of any wild animal or have the eggs or nest or young of any reptile, mammal or bird; exception to the foregoing is made in that snakes known to be poisonous, such as rattlesnakes, and/or otherwise hazardous to human safety, may be killed or removed. L. Play Areas: No person shall engage in racing or playing of any games that interfere with the general use of designated play areas. This shall be construed, but not be limited to, prohibiting the use of sleds, toboggans, or snowmobiles on any skating rinks, or other such conflicts of use. M. Protection Of Trees: It shall be unlawful to remove, cut or otherwise deface any tree or ground cover without consent from the Commission and written permission from the City Clerk. N. Posting Signs: It shall be unlawful to post any sign, placard, advertisement or inscription, or cause to be erected any sign, unless approved by the City Administrator or designee. O. SkateboardingIRollerblading: Skateboarding and rollerblading shall be permitted only on asphalt-paved trails in Sunshine Park. (Amended Ord. 229,9-2-1997) 8-4-2: VIOLATIONS; PENALTIES: A. Any person, firm or corporation violating any of the provisions of Subsections 8-4-1A, B, F, G, H, K, L, Nand 0 of this chapter shall be guilty of a petty misdemeanor and, upon conviction thereof, shall be punished in accordance with state law. B. Any person, firm or corporation violating any of the provisions of Subsections 8-4-1 C, D, E, I, J and M of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished in accordance with state law. (Amended Ord. 229, 9-2-1997) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 8. Consider Request for Security Light/Hidden Creek North Park DATE: January 3, 2008 INTRODUCTION The Park and Recreation Commission is requested to consider adding an additional security light at Hidden Creek North Park as requested by an area resident. DISCUSSION Attached is a request from Patricia Grahek for your review. If you have not been to the park recently, currently there are two security lights, one light is located in the southeast corner of the existing parking lot and the other security light is located in the southwest corner of the free skating rink which was installed to help protect the playground equipment from being vandalized. In discussing this with Kevin Starr in Public Works Department, it sounds as if the free skating rink is not getting a lot of use, which was unexpected. Note: The Commission members are recommended to stop by the rink during one of the next couple evenings to get an idea of what is being discussed. At this point, it is recommended to not install an additional security light at this time. If the Commission is interested in having an additional security light installed, the estimated cost will be somewhere from $5,000 to $7,500 and would have to be funded by the 2008 Miscellaneous Fund. The light would not be installed until spring after the frost is out of the ground. ACTION REQUIRED The Park and Recreation Commission is requested to consider the request for an additional security light at Hidden Creek North Park. Respectfully submitted, T~~~ Cc: Patricia Grahek, 13678 Yukon Street NW Page 1 of 1 Todd Haas From: Grahek, Patricia [PKGRAHEK@AIG.COM] Sent: Friday, November 30, 200711:10AM To: Todd Haas Subject: Hidden Creek North Park Additional Lighting Todd, It was nice speaking with you this morning. To recap our conversation, you were going to check into adding an additional fight to the Hidden Creek North Park near the basketball hoop (opposite of the one that's already there) to enhance the basketball and skating experience, as it is very dark now and the kids can't see the hoop after dusk nor can they see "bad ice" when the rink is frozen. Thanks for all you can do! Patricia K Grahek Sr. Administrative Assistant American International Companies 100 S. 5th St., Suite 400 Minneapolis, MN 55402-1212 612.317.5408 direct 612.313.2600 fax 612.964.5838 cell j:1kqrahek@aiq.com Change: Change is inevitable, so let your guiding principles stand like a rock. CONFIDENTIAL: lbe information in this email (and any attachments) is confidential. If you are not the intended recipient, you must not read, use or disseminate the information. Although this emaiJ and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened. it is the responsibility of the recipient to ensure that it is virus free and no responsibility is accepted by American International Group, Inc. for any Joss or damage arising in any way from its use. 11/30/2007 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Discuss Irrigation Well Feasibility Study/O7-38 DATE: January 3, 2008 INTRODUCTION This item is in regards to the Irrigation Well Feasibility Study, Project #07-38, that was prepared this past October by SEH (engineering consultant that was hired by the City to prepare the study). DISCUSSION A copy of the study was provided to each of the Commissioners in their last packet of December 6, 2007. Please review the study. Note: If you have misplaced the study, let me know and we can get you another copy. At this point in talking with Jim Dickinson, City Administrator, it appears that the first thing that needs to be done is to construct a well at Sunshine Park. This will likely be funded by maintenance and operations but for the most part all other parks that do not have or are not connected to city water will be most likely have to be funded through park dedication funds. ACTION REQUIRED No action is necessary. Just keep in mind when preparing the Capital Improvement Plan (CIP) for parks each year, you may want to consider putting a new well in some of the parks if the Commission's goal is to try to irrigate some of the parks that have playing fields. Respectfully submitted, T~~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 10. Review Outstanding Items DATE: January 3, 2008 Issues list as of 12/31/07 COMPLETED PROJECTS ON-GOING PROJECTS Q D velop Site Plans for all existing parks which indicates the facilities available. (On-Going). Q Andover Station North Park (propertv south of the old landfill) - Construction of the building is still going on. To date the roof is on. Some of the doors have been hung and the plumbing permit has been issued but none of the plumbing work has started. At this point it doesn't appear the restrooms will ready for use in early spring of 2008. As far as the playground equipment, the city staff did meet with the League of Minnesota Cities Insurance Trust representative back on Wednesday, December 5, 2007. As discussed with the Commission at the last meeting on December 6th, the League has indicated that a 10 foot fence along the east side of the play equipment and also along the north side where abuts up to the ball field along the 3rd base side of the field. Also we are planning to put up a short fence (probably 5 feet in height) on the west side of the playground equipment along the top of the pond to keep people out of the pond. In regards to the status of the 10-row bleacher for the middle field, the City staff has been discussing with SAAFE (the company that sold the City the 10 row bleachers) about receiving a credit so that the City can purchase a couple 5-row bleachers. As you may or may not know, the 10-row bleacher is little too big for the area as it does not give much room since the concession stand is adjacent and right behind the bleacher. We are also concern that individuals would be able to climb onto the roof of the building since the bleacher sits to close to the building. The Andover Baseball Association has expressed interest in buying a third 5-row bleacher for the middle field so there would be a total of three 5-row bleachers for the middle field. The west field would remain having one1O-row bleacher and the east field would remain with one 5-row bleacher. Q Update of Park Dedication Improvement Fund Quarterlv Report - Next report will be due in January. Q Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Next report will be due in January. Q Woodland Crossina Park - Now that the 2008 CIP for parks has been approved by the City Council, the playground equipment has been ordered. The structure is designed for 2-12 year olds. A copy of the layout is attached for your review. Q Comprehensive Plan (Park & Open Space Chapter) - Item is on the agenda. Q Strootman Park - Everything is completed. We are anticipating be purchasing a bleacher for the park as we do have some funds available that were not used in the reconstruction of the ball field. H:IEngineeringlParkslPark & Rec Packet Informationlltems\200810103081item 10.DOC ON HOLD .:. TASK FORCE UPDATES CJ Skateboard Task Force - Hupp/Kowaleski 0 The Task Force did meet before the last meeting, which was December 6th. Commissioners Hupp and Kowaleski did update the Commission as well later that evening during the regular Commission meeting. Another meeting is scheduled before the next regular Commission meeting with the Task Force. City staffis working with the vendors about pricing of some of the equipment the Task Force is interested in. Attached is the latest park layout that the Task Force has been working on. 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