Loading...
HomeMy WebLinkAboutCC August 21, 2007 C-t>~ L i T Y () F ()...D u.;l""L\.f-k-.-n NDOVE '1-LI-01 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER_MN,US Regular City Council Meeting - Tuesday, August 21, 2007 Call to Order - 7:00 p.m, Pledge of Allegiance Resident Forum Agenda Approval l. Approval of Minutes (8/8/07 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Declare Costs/Order Assessment Roll/06-37/l61st Avenue NW & Crane Street NW/Intersection Improvements - Engineering 4. Accept Petition/Order Feasibility Report/07-35/13817 Jay Street NW (Thurston-DeShaw Funeral Home)/WM - Engineering 5. Declare Cost/Order Assessment Roll/07-13/13835 Underclift Street NW/WM - Engineering 6. Approve Agreement/07-38/Irrigation Wells Hydrogeological Study - Engineering 7. Recycling Agreement with Anoka County & City of Andover - Recycling 0 8. Declare Fire Department Excess Property - Fire Discussion Items 9. Receive Anoka County Sheriff's Department Monthly Report - Sheriff 10. Discuss Deferred Assessment Requirements & Adopt Assessment Roll for Putnam, Allen & Almeida Properties, Continued - Engineering 11. Consider Variance/Sideyard Setback/77l - 141 st Avenue NW - Planning 12, Consider Conditional Use Permit Amendment/Mosquito Control Building Expansion/1280 Bunker Lake Blvd. NW - Planning 13. Consider Conditional Use Permit Amendment/Church/475 Andover Blvd. NW - Planning 14. Consider Memorial Plaque Policy - Engineering Staff Items 15. Discuss/Adopt 2007-2008 City Council Goals - Administration 16, Schedule Joint Meeting with Park & Recreation Commission - Engineering 17, Reschedule November 6, 2007 Council Meeting - Clerk 18, Schedule EDA Meeting - Administration 19. Administrator's Report - Administration Mayor/Council Input Adjournment 0 0 Regular Andover City Council Meeting Minutes - August 21, 2007 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -AUGUST 21,2007 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 RESIDENT FORUM ................................................................................................................. 1 AGENA APPROV AL................................................................................................................2 APPROVAL OF NlIN1JTES ...................................................................................................... 2 CONSENT I1EMS Approve Payment of Claims ................................................................................................ 3 . Resolution R114-07 declaring Costs/Order Assessment Roll/06-37/16Ist Avenue NW & Crane Street NWlIntersection Improvements ................................................................ 3 Resolution Rl15-04 accepting Petition/Order Feasibility Report/07-35/13817 Jay Street NW (Thurston DeShaw Funeral Home)/WM................................................................. 3 Resolution Rl16-04 declaring Cost/Order Assessment Roll/07-13/13835 Underclift Street NW/WM ..............................................................................................................3 Approve Agreement/07-38/Irrigation Wells Hydrological Study........................................ 3 Recycling Agreement with Anoka County & City of Andover ........................................... 3 0 Declare Fire Department Excess Property ........................................................................... 3 Approve Raffle Pennit/Andover Center Ice Club................................................................ 3 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received. ............. ........................................... ............................... ............................ ....... ..... 3 DISCUSS DEFERRED ASSESSMENT REQUIREMENTS 7 ADOPT ASSESSMENT ROLL FOR PUlliAM, ALLEN & ALMEIDA PROPERTIES, CONTINUED.................. 3 CONSIDER VARIANCE/SIDEYARD SETBACK/771-141sT AVENUENW Motion to approve (RES. 117-07) ........................................................................................ 7 CONSIDER CONDITIONAL USE PERMIT AMENDMENT/MOSQUITO CONTROL BUILDING EXP ANSION/1280 BUNKER LAKE BLVD NW Motion to approve (RES. 118-07) ........................................................................................ 7 CONSIDER CONDITIONAL USE PERMIT AMENDMENT/475 ANDOVER BLVD NW Motion to approve (RES. 119-07) ........................................................................................ 8 CONSIDER MEMORIAL PLAQUE POLiCy......................................................................... 9 DISCUSS/ADOPT 2007-2008 CITY COUNCIL GOALS ....................................................... 10 SCHEDULE JOINT MEETING WITH PARK & RECREATION COMMISSION ................ 10 RESCHEDULE NOVEMBER 6,2007 COUNCIL MEETING................................................ 10 SCHEDULE EDA MEETING................................................................................................... 10 ADMINISTRATOR REPORT .................................................................................................. 11 0 0 Regular Andover City Council Meeting Minutes -August 21,2007 Page 14 Regular Andover City Council Meeting Minutes - August 21, 2007 Table of Contents Page ii MAYOR/COUNCIL INPUT 139th and Crosstown Improvements...................................................................................... 11 Easement V acations .............................................................................................................. 11 Weather Siren........ ...... ... ................ .............. ........... ....... .... ................................... ................ 11 Detour Signs..... ........... ... ................. ............. ........... ....... ........ ............................... ................ 11 New Signal Light on Crosstown ........................................................................................... 11 County Improvements on Bunker Lake Boulevard............................................................... 12 AD] OURN11ENT ....... .................... .................................... ............................ ........................... 12 0 0 0 1685 CROSSTOWN BOULEVARD N_W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 REGULAR AMJ{J mll)(!;I'FF'ifSl)lJ1((J/L (jIfEJ1PFl'N(!}.Ni ]4,fRiUST 21, 2007 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, August 21,2007, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others 0 PLEDGE OF ALLEGIANCE RESIDENT FORUM Ms. Trudv VanHouse - 270 l-1341h Lane NW, thanked the Council for evaluating the effectiveness and efficiency of underground electric fencing for dogs. She passed out a handout to the Council and asked them to review it and contact her if they have questions. She does not believe electrical fencing is a good restraint. She asked the Council to consider making some sort oflaws regarding. invisible fencing and the endangerment to the community. She asked the Council to take into consideration point four of the hand out. Mr. Dickinson indicated this item will be at the next Planning & Zoning Commission meeting on August 29,2007 for the public hearing. Mr. Shawn Rogers - 169 1420d A venue, stated he was at the meeting to discuss getting a task force or commission together regarding natural resources in the City. He stated he visited with Kameron Kytonen a couple of weeks ago to discuss issues regarding natural resources within the City. He reviewed some of the issues with the Council including when residents water lawns, water bans, storm water waste pollution programs and others. 0 Mr. Rogers thought the City could do things a little differently or communicate better and he thought maybe if a group of people were brought together to do this it might be helpful to the residents. He wanted to clarify what might be most beneficial for the City and residents to work together to get a couple things accomplished. He looked at other cities and a lot of cities have commissions or boards that deal with a lot of these things and he thought the City needed to seriously look at that. 0 Regular Andover City Council Meeting Minutes-August 21,2007 Page 2 Mr. Rogers explained he would like to have some cooperation between a group of volunteers to bring some ideas to the City but he thought the City needs to seriously consider having a Natural or Environmental Resources Board or Commission or Task Force. Councilmember Trude thought it was a good idea that he talked to Mr. Kytonen. She explained Mr. Kytonen is their Natural Resource Technician working on trying to prevent water pollution in their community or improving the quality of the water and she thought the issues brought up all tie in and there is the issue of private property rights versus the Government's interest to protect the health, welfare and safety. She stated the question is how far they go with this. Mr. Rogers stated he read the majority of the Storm Water Pollution Prevention program and there are some pretty aggressive initiatives the City is working with. He thought by having a forum or task force for citizens to go to or having informational meetings that would address this would make the program easier to implement. 0 Councilmember Trude indicated she likes his idea because she thinks the biggest angle they have not been able to handle because they do not have enough staff is all the educational efforts that it takes to help people understand how to protect the environment around them. Mayor Gamache suggested staff get information from the boards in other cities to see what they are doing and bring it to the Council for review at a workshop. AGENDA APPROVAL Add Item 8A, (Approve Raffie Permit! Andover Center Ice Club) to the consent agenda. Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES August 8, 2007, Regular Meeting: Correct as written. Councilmember Jacobson stated on page 5, line 21 the sentence should read "...meeting that he 'N-lIRtea did not want to change anything or look at anything differently". 0 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously. 0 Regular Andover City Council Meeting Minutes - August 21, 2007 Page 3 CONSENT ITEMS Item 2 Approval of Claims Item 3 Declare Costs/Order Assessment RolV06-37/16Ist Avenue NW & Crane Street NW /Intersection Improvements (See Resolution RI14-07) Item 4 Accept Petition/Order Feasibility Report/07-35/13817 Jay Street NW (Thurston- DeShaw Funeral Home)/WM (See Resolution RI15-07) Item 5 Declare Cost/Order Assessment Roll/07 -13/13835 Underclift Street NW /WM (See Resolution RI16-07) Item 6 Approve Agreement/07-38!Irrigation Wells Hydrological Study Item 7 Recycling Agreement with Anoka County & City of Andover Item 8 Declare Fire Department Excess Property Item 8a Approve Raffle Permit/Andover Center Ice Club Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. 0 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Sergeant Tim Day, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover. Councilmember Jacobson asked if the thefts involved kids or adults. Sergeant Day stated most are under twenty years old. He wanted to remind everyone to remember to lock their sheds, car doors, and to close garages because this is where they are having the problems. DISCUSS DEFERRED ASSESSMENT REQUIREMENTS & ADOPT ASSESSMENT ROLL FOR PUTNAM, ALLEN & ALMEIDA PROPERTIES, CONTINUED It was noted there is a letter from Mr. Putnam appealing the assessment. Mayor Gamache read the letter into the record. Mr. Berkowitz stated the City Council is requested to discuss deferred assessment requirements and approve the resolution adopting the assessment roll for the Putnam, Allen and Almedia properties associated with the Woodland Crossings (05-32), Shaw's Glen (05-24) and Cardinal Ridge (05-20) street and utility improvements. 0 Mayor Gamache reviewed the issues that were brought forward at the last meeting. -~ - - - - - .-- - - -._. --- .- - - - ---- ---- ----- - - - --.- - ---. Councilmember Trude asked when they receive a letter of appeal are they appealing the entire assessment. City Attorney Hawkins stated Mr. Putnam has filed his letter of objection, which is required by Statute. He now has the option ifhe wishes to'proceed and file a notice of appeal. 0 Regular Andover City Council Meeting Minutes-August 21,2007 Page 4 Councilmember Trude wondered if Mr. Allen's letter was also considered a notice of appeal. City Attorney Hawkins thought that would also constitute the notice required by the Statute but he would still need to file his appeal and perfect it as required by MN Statute 429. He stated this is a complex process and normally would recommend the landowners retain an attorney to do that because if they don't do it correctly, they forfeit their right to appeal. Councilmember Trude stated the landowners are simply preserving their rights which does not affect the City's right to act on the proposals that staff has brought forward. City Attorney Hawkins indicated that is correct. Councilmember Knight asked if this assessment is done as presented, does that set a precedent for all future developments that could be asked or demanded in the same way from the developer. Mr. Dickinson stated as staffhas this presented it would not create a precedent. As the two residents who have requested it be changed, that would likely set a precedent. 0 Mr. Berkowitz indicated this is a unique situation and usually when a deferral comes up it is a very unique situation. Staffworks with the City Council well ahead of time before this project moves forward and gets their feedback ahead of time. To set precedence, this was a unique situation because of the way the area developed around these parcels. In the future, anything that is similar will be brought forward to the Council ahead of time to detemrine if it is a reasonable request at that time. Councilmember Orttel assumed staff talked to the property owners that were not involved in the project well before the assessment was made so they had some heads up that it was coming. Mr. Berkowitz stated there was a discussion with those owners of adjacent parcels but they did not at any time through that process say that they were compeltely on board with it. Mr. Berkowitz reviewed the process staff took with the property owners and public hearings that have been done. Councilmember Jacobson asked on point two in the resolution, it says "Sale of the Property", in the attorney's opinion does that mean the sale of any of the property or would it have to be the sale of the entire property for that to kick in. City Attorney Hawkins thought the deferral would be recorded against each of the property identification numbers identified in the resolution. If anyone of the parcels is sold then the assessment would have to be paid. City Attorney Hawkins stated if one of the pin numbers in the resolution is split by metes and bounds 0 than the assessment will be due at that time payable in full. City Attorney Hawkins stated in the first full paragraph after three (3) where they adjust the amount by the engineering news record it says "Until the time of actual development". He thought the resolution was done before they added items I, 2 and 3 and he wondered if it should read "Until the time of temrination of deferral" because death would not be development so it should be tied into 0 Regular Andover City Council Meeting Minutes - August 21, 2007 Page 5 one of those three items. He indicated he made a change that would read "From June 2007 until the time of termination of such deferral". Councilmember Jacobson stated the possibility exists that if this is passed and nothing is done, this property and their carrying charges could go out ten or more years and the possibility might be that if it is developed in twenty years that the assessments against the property could be so great that they could not sustain them on the property. He suggested they add point four (4) that reads "Or ten years from the date the assessment deferral has passed." Councilmember Orttel stated this would imply that it would be due in full at that time and is kind of harsh for a homeowner and he thought after ten years the assessment period would start to run. Councilmember Jacobson indicated he was not suggesting it all be due at one time but that they need to start paying on it otherwise it is sitting out there. Councilmember Orttel wondered what the difference is between deferred assessment and deferring the placement of the assessment. He wondered if there is any fmancialloss or risk to the City. Mr. 0 Dickinson stated they want to complete a process that would at least identify in a title search that this is out there. From a fiscal perspective he did not think either one would create a problem for them as long as they had identified there is an index or collection process at some point. He thought the main thing is what triggers the assessment. He would be more concerned with what triggers the assessment and that it does get to a point where it is perfected enough that all title searches will find it. City Attorney Hawkins stated this is a deferral process where they are required by Statute to record a certificate and the other one is not doing anything and then doing a supplemental assessment at a later date, which you can do for sewer and water but streets are not included in the Statutes. They could hold the assessment and then when the property develops in the future for sewer and water and brought in a plat, that is what would trigger it. Then they could assess it for whatever they felt the value was at that time. Councilmember Trude asked if they did the lot by lot where they pay it off, she sees this as a unique situation. Maybe they could craft this to show it as a unique situation and they can pay the assessment off as it sells. Mayor Gamache stated it is a unique situation and ifhe looks long term it would seem to him that if they did not allow them to break off piece by piece and pay the assessments, it might be just as likely they do not do anything and the City will not get anything back until the parcel is sold in whole in the future. He thought they should move ahead because this is a unique situation. 0 Councilmember Knight stated historically they have never assessed a property for sewer and water when it runs by them, such as a farm, so how does this situation differ from that. He asked who initiated the development. Mr. Berkowitz indicated the three developers did. Councilmember Jacobson stated he did not have a problem with the idea of a deferral because they 0 Regular Andover City Council Meeting Minutes -August 21, 2007 Page 6 have done this before but when he looks at the volume of the money and the open ended part of this there is no time limit and the city could be liable for years. Councilmember Orttel agreed. Councilmember Trude wondered if they want to put a time limit on this. Councilmember Jacobson suggested they put a reasonable time limit so they do not force the landowners to develop right away but there is a time certain down the road that if nothing happens that the public money begins to come back on a regular basis. Councilmember Knight stated the only problem with that is if someone planned to stay on their property indefInitely what happens with the assessment and how are they going to resolve that. Councilmember Trude stated the 5.5 percent is the maximum rate so each year this could never exceed 5.5 percent. Mr. Berkowitz stated that is correct. He stated the Engineering News Record is what they would use and if this gets to over 5.5 percent they would cap it at 5.5 percent. Councilmember Trude thought they should put "never to exceed 5.5 percent" in the resolution. Councilmember Trude thought this should be added in the final paragraph after item 3 that reads 0 "The final construction assessment amount will be adjusted by the ENR Construction Cost Index from June 2007 to the time of termination deferral. The construction index shall not exceed 5.5 percent annually". Councilmember Trude wondered if anyone had a problem with them working with the landowners on a lot by lot assessment. Councilmember Jacobson indicated they could still work with them on a lot by lot basis even if they have a ten or twelve year assessment. Councilmember Trude stated if the landowner wanted to keep a big parcel for themselves they could pay off the assessment by selling some and not all of the lots that have sewer and water hook ups. They would need to put a limit on it with a date certain if they want to do this on a lot by lot basis. Motion by Jacobson, Seconded by Knight, to defer action on the item tonight to allow the City Attorney and staff to work on the language in the resolution and bring it back for approval at the next City Council meeting. Councilmember Trude wants to make sure that they have clear direction on this so that major changes on the conditions would be that there could be a payment of the assessments on a lot by lot basis if there is not full development but in any case there would be a ten year limit to the deferment whether there is sale of any lots or no lots. City Attorney Hawkins stated after ten years, the deferral is not paid all at once; it is paid over eight years but they always have the right to prepay it. 0 Councilmember Trude stated they also want to put a cap of 5.5 percent on the ENR Construction Cost Index. Motion carried unanimously. 0 Regular Andover City Council Meeting Minutes-August 21,2007 Page 7 Mr. Berkowitz asked if the Council wants to discuss the variance issue now or at the next meeting. Mayor Gamache thought they need to get clarification on this. Councilmember arttel asked that staff look at the ordinance to see if it is allowed and bring it back to the next meeting. Councilmember Trude thought the variance is the correct approach rather than messing it up with the deferrals. She did not think they should be intermingled. The rest of the Council agreed. Mr. Jerry Putnam, 1869 - 1 57th Lane NW, stated he feels he is being forced to develop. He may not be able to afford to move and purchase something else because he feels he is gambling that the sale of the land will be enough to pay the assessment and still have something left to live on. He stated he did not understand the process of how he ended up here. He felt they are being forced to develop their land because the assessment is higher than what their property is appraised at. He did not know where the City thought he was going to come up with the money to pay for the assessment. He did not know how the development could go ahead based on the belief that he would pay. He stated he never agreed to pay and is still saying he will not pay because he did not see how he would be able to afford it. 0 CONSIDER V ARIANCE/SIDEYARD SETBACK/771 _141sT A VENUE NW Mr. Neumeister stated the applicant is requesting a variance to the side yard setback to allow for the construction of a deck. Motion by Jacobson, Seconded by Knight, to approve the proposed variance as presented by staff. Councilmember arttel thought they had a number of these and he thought they told the Building Department to not allow them anymore. Councilmember Trude stated as new lots are being planned this will not occur but they have an inventory oflots where this is going to be an issue and it would be nice if they could come up with an administrative process to allow this. Mr. Hawkins stated technically it needs Council approval because it is a variance so they would have to put this on the consent agenda for Council approval. The Council was fine with that. Motion carried unanimously. (RES. Rl17-07) CONSIDER CONDITIONAL USE PERMIT AMENDMENT/MOSQUITO CONTROL 0 BUILDING EXPANSION/1280 BUNKER LAKE BLVD NW Mr. Neumeister stated the applicant is requesting an amendment to their conditional use permit to allow additional office space, a new storage building and additional parking area. Motion by Knight, Seconded by arttel, to approve the proposed conditional use permit amendment 0 Regular Andover City Council Meeting Minutes-August 21,2007 Page 8 and make a final determination regarding the following items: 1. Building architecture 2. Variance to irrigation requirement 3. Screening of Bunker Lake Boulevard must be reviewed and approved by Council and staff Councilmember Jacobson stated they need some screening to screen the building from Bunker Lake Boulevard and he indicated he would not vote in favor of this unless screening is done. Mr. Richard Gauger, Gauger Engineering, Inc., 35 W. Water Street, St. Paul, MN, and Mr. Wayne Hilbert, CNH Architects, 7300 West 147ili Street, Suite 504, Apple Valley, MN were at the meeting to answer questions. Mr. Gauger stated the portion of the property they lease from Anoka County does have a landscaping plan. He thought what the Council is concerned about is additional landscaping work that needs to 0 be done within the right-of-way, which the County controls. They are providing from a District standpoint quite a bit of landscaping around the building. He stated they are trying to address the landscaping issues around the property they are leasing and he can take the comments back to the County for consideration because he did not know what else they can do as a District regarding additional screening. Councilmember Trude thought the bulk of the landscaping need to go between Bunker Lake Boulevard and the building. Motion carried unanimously. (RES. Rl18-07) CONSIDER CONDITIONAL USE PERMIT AMENDMENT/475 ANDOVER BLVD NW Mr. Neumeister stated last December, Sambulsa of Minnesota, Inc. received approval for a Conditional Use Permit to add a temple to an existing house located at 475 Andover Boulevard. The applicants would like to change those plans and build a separate prayer room on the site, leaving the existing house untouched. Mr. Neumeister stated for the record he want to make sure the new building will conform to the City Building Code for building materials. He wants this worded so the applicant understands they must comply with the Building Code and City Building and Zoning Codes for the materials for the Zoning 0 District this building will be located in. Councilmember Jacobson asked when they approved this before it was going to be a part of the existing home. With this new building is it the intention to use the same siding, color roofing, etc. so it blends with the existing home? Mr. Jack Prescott stated they will be making the new building the same appearance, material and color as the existing house. 0 Regular Andover City Councii Meeting Minutes-August 21,2007 Page 9 Motion by Jacobson, Seconded by Knight, to approve the amendment to the Conditional Use Pennit. Motion carried unanimously. (RES. Rl19-07) CONSIDER MEMORIAL PLAQUE POLICY Mr. Berkowitz stated this item is in regard to considering approval of a memorial plaque policy. Councilmember Trude stated on item two in the tree section, the sentence "The donor cali choose the general vicinity" should read "The donor can choose the park" and staff needs to look at mowing patterns, park usage because of safety matters to consider the actual placement. She did not want to say general vicinity because she did not want people to be disappointed. She did not know why it had to be an individual's full proper name; she thought it could be a nickname as long as offensive nicknames will not be used. 0 Councilmember Knight asked if a memorial is vandalized who is responsible for cleaning it up. Mr. Berkowitz indicated the City would be. Councilmember Jacobson did not know if he would like to have people disperse ashes in parks. Councilmember Trude thought that should be deleted. Councilmember Orttel asked for clarification of Section 4, number 7. He thought a sentence was missing. Councilmember Trude thought they should delete this. Councilmember Jacobson thought they should keep business names off memorials. The Council agreed. Councilmember Trude thought they should add a section titled "Plaques" where all that information is located. Mr. Berkowitz reviewed the changes the Council has discussed. Councilmember Trude stated on the bench generally it talks about concrete benches and wondered if instead on only allowing concrete benches they could word it to say "benches will be those chosen and installed by Park Staff". She wondered if they need to indicate what the bench would be made of because in five years they may change the material. Mr. Berkowitz thought they could state "at the discretion of the Parks Coordinator). Councilmember Trude suggested they have Todd Haas review this with the Park Staff to see if they 0 see any problems that Council might not have thought of from the installation/maintenance side. She stated the word "donator" should read "donor". Councilmember Trude stated one last item was some cities do this to raise funds and allow people to do something to honor someone and not just as a memorial and she wondered if they want to allow someone to make a donation in honor of someone. Councilmember Jacobson indicated the person 0 Regular Andover City Council Meeting Minutes-August 21,2007 Page 10 needs to be dead. DISCUSS/ADOPT 2007 - 2008 CITY COUNCIL GOALS Mr. Dickinson stated the Council is requested to discuss and adopt the attached 2007-2008 Goal listing and authorize staff to start the processes and activities to complete the goals based on the priority rating identified. Motion by Jacobson, Seconded by Knight, to adopt the attached 2007-2008 Goal listing and authorize staff to start the processes and activities necessary to complete the goals based on the priority rating identified. Motion carried unanimously. SCHEDULE JOINT MEETING WITH PARK & RECREATION COMMISSION 0 Motion by Trude, Seconded by Orttel, to schedule a joint meeting with the Park & Recreation Commission for September 20, 2007 at 7:00 p.m. Motion carried unanimously. RESCHEDULE NOVEMBER 6, 2007 COUNCIL MEETING Mr. Dickinson stated School District # 11 has scheduled an election for November 6, 2007, which is a regular City Council meeting night. Council can meet either at 8:01 p.m. on the 6th, Monday, November 5th, Wednesday, November 8th or Thursday, November 9th. Motion by Jacobson, Seconded by Gamache, to reschedule the November 6, 2007 Council meeting to 8:01 p.m. Motion carried unanimously. SCHEDULE EDA MEETING Motion by Trude, Seconded by Knight, schedule an EDA meeting on September 4, 2007 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT 0 City Administrator Dickinson updated the Council on the Administration and city department activities, meeting reminders, and miscellaneous projects. City Engineer Berkowitz updated the Council on road improvements projects in the City. 0 Regular Andover City Council Meeting Minutes -August 21,2007 Page 11 MAYOR/COUNCIL INPUT (13cJh and Crosstown Improvements) - Councilmember Orttel asked ifthere is anything going on at 139th and Crosstown. Mr. Berkowitz stated that is on the to-do-list and they are going to start to meet with the neighborhood regarding improving the intersection. (Easement Vacations) - Councilmember Orttel stated he had a resident ask about when building a shed or pool on an easement it takes a couple of months before it gets to Council and they were wondering if there was any way that can be done administratively instead of going through the CounciL City Attorney Hawkins stated the only way it can be vacated is through a Council action. Mr. Berkowitz stated they have been getting a lot of questions regarding encroachment because they have put into place a fence and retaining wall permit and by doing that there have been a lot of requests for encroachment and he wondered if that is something staff could review and approve. City Attorney Hawkins stated they have to set some sort of standard but if Council wants to authorize 0 staff to review encroachments and approve them they could. (Weather Siren) - Councilmember Jacobson asked how they are coming on the weather siren across from Fire Station One. Mr. Dickinson indicated he has received a lease proposal on doing a replacement on that siren pole with a wireless company. They are stalled on lease revenue. They have worked through the process on what that would be but he does not want to come forth to the Council until they have been able to work out lease terms he thinks will be acceptable to Council yet. (Detour Signs) - Mayor Gamache stated they talked after National Night Out about the detour signs so people are not driving through the neighborhoods by Hidden Creek Park and he wondered if they have added the signs yet. Mr. Berkowitz stated he has not seen anything back but he met with the inspector on the job last Friday and they were going to come back with a proposal but he has not seen anything. He stated their initial response was they were looking at a sign right off of Crosstown Boulevard at 133rd noting there is no outlet to Bunker Lake Boulevard. The other option is to sign the ten intersections in the neighborhoods. (New Signal Light on Crosstown) - Councilmember Trude noted the new signal light on Crosstown Boulevard seems to get stuck for minutes and they get a back up of cars and she wondered if staff could talk to the County about this and see about getting the timing changed. Mr. Berkowitz stated he would touch base with them on this item. (County Improvements on Bunker Lake Boulevard) - Councilmember Trude stated when they finish 0 the improvements on Bunker Lake Boulevard, they are going to put up a concrete median that goes about three to four hundred feet east of where it is now and that will cut off anyone who uses the daycare from being able to access the daycare from both sides of Bunker Lake Boulevard. She wants the County to have a handout for the parents of that daycare because she does not know what they are going to do. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting 0 Regular Andover City Council Meeting Minutes - August 21, 2007 Page 12 adjourned at 09:09 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary 0 0