HomeMy WebLinkAboutCC December 18, 2007
C I T Y 0 F
NDOVE
0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CLANDOVER.MN,US
Regular City Council Meeting - Tuesday, December 18,2007
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (11/27 Executive Session; 11/27/07 Workshop; 12/4/07 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Accept Feasibility Report/Order Public Hearing/08-02A, 2008 Overlays - NorthglenArea & 08-02B, 2008
Overlays - Grow Oak View Estates) - Engineering
4. Order Plans & Specs/08-3/2008 Crack Sealing - Engineering
5. Order Plans & Specs/08-4/2008 Seal Coating - Engineering
6. Adopt Resolution/City of Andover 2008 Budget & Certify 2008 Property Tax Levy - Administration
7. Approve Resolution/2008 Debt Service Levy Changes - Administration
8. Approve 2008 Tri-City GIS Contract - Engineering
9. Consider MSA Revocations & Designations - Engineering
10. Accept Petition/Order Feasibility Report/08-l 0/3458 - 1 42nd Avenue NWIWM - Engineering
11. Approve 2008 Anoka County Sheriff Contract - Administration
0 12. Approve Donations for 2008 Senior Class All Night Parties - Administration
13. Approve Recycling Agreement with Anoka County and the City of Andover - Administration
14. Approve Cost of Living Adjustment for Non-Represented Employees - Administration
15. Approve Collective Bargaining Agreement/Public Works - Administration
16. Approve Application for Exempt Permit/Pheasants Forever - Clerk
17. Approve Application for Exempt Permit! Anoka Area Chamber of Commerce - Clerk
18. Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals - Clerk
19. Authorize Letter of Support for Public Service CDBG Applications - Planning
20. Adopt 2008 Fee Ordinance - Administration
21. Approve City Administrator Contract - Revised for 2007 & 2008 - Administration
Discussion Items
22. Receive Anoka County Sheriff's Department Monthly Report - Sheriff
23. Consider Variance to Front Yard Setback/1657 145th Lane NW - Planning
24. Discuss 2008 CDBG Application - Planning
Staff Items
25. Approve and Adopt 2007 Amended Employee Safety Manual- Fire
26. Approve and Adopt Annex "A" - Continuity of Operations Plan and Annex "B" Pandemic Influenza Plan -
City of Andover Emergency Operations Plan - Fire
27. Comprehensive Plan Update Progress Report - Planning
28. Schedule January Council Workshop - Administration
29. Schedule EDA Meeting - Administration
30. Schedule Interviews of Candidates for Various City Commissions - Administration
31. Administrator's Report - Administration
0 Mayor/Council Input
Adjournment
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 18, 2007
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE..................................................................................................... 1
RESIDENT FORUM ................................................................................................................. 1
AGENDA APPROV AL............................................................................................................. 1
APPROVAL OF MINUTES...................................................................................................... 1
CONSENT ITEMS
Approve Payment of Claims ................................................................................................ 2
Resolution R167-07 accepting Feasibility Report/Order Public Hearing/08-02A, 2008
Overlays _ Northglen Area & 08-02B, 2008 Overlays - Grow Oak View Heights ....... 2
Resolution R168-07 ordering Plans & Specs/08-3/2008 Crack Sealing.............................. 2
Resolution R169-07 ordering Plans & Specs/08-4/2008 Seal Coating................................ 2
Resolution R170-07 adopting Resolution/City of Andover 2008 Budget & Certify 2008
Property Tax Levy ........................................................................................................... 2
Resolution R171-07 approving Resolution/2008 Debt Service Changes ............................ 2
Approve 2008 Tri-City GIS Contract .................................................................................. 2
Resolution Rl72-07 & 173-07 considering MSA Revocations & Designations................. 2
Resolution R174-07 accepting Petition/Order Feasibility Report/08-10/3458 - 142nd
Avenue NW/WM ............................................................................................................2
Approve 2008 Anoka County Sheriff Contract ................................................................... 2
Approve Donations for 2008 Senior Class All Night parties .............................................. 2
Approve Recycling Agreement with Anoka County and the City of Andover.................... 2
Resolution R175-07 approving Cost of Living Adjustment for Non-Represented
Employees ....................................................................................................................... 2
Approve Collective Bargaining Agreement/Public Works.................................................. 2
Approve Application for Exempt Permit/Pheasants Forever............................................... 2
Approve Application for Exempt Permit! Anoka Area Chamber of Commerce.................. 2
Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals............................ 3
Authorize Letter of Support for Public Service CDBG Applications.................................. 3
Approve City Administrator Contract - Revised for 2007 & 2008.....................................3
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received........ .... ........... ..... .................. ..... ......... ......... ............... ............... ...... .................... ... 3
CONSIDER VARIANCE TO FRONT YARD SETBACK/1657 145 TH LANE NW
Motion to approve (Resolution R176-07)............................................................................. 3
DISCUSS 2008 CDBG APPLICATION ................................................................................... 3
ADOPT 2008 FEE ORDINANCE
Motion to adopt (Ordinance No. 360)................................................................................... 5
APPROVE AND ADOPT 2007 AMENDED EMPLOYEE SAFETY MANUAL
Motion to approve ................................................................................................................. 6
APPROVE AND ADOPT ANNEX "a" - CONTINUITY OF OPERATIONS PLAN AND
ANNEX "B" PANDEMIC INFLUENZA PLAN - CITY OF ANDOVER EMERGENCY
OPERATIONS PLAN
Motion to approve and adopt ................................................................................................ 6
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 10
Regular Andover City Council Meeting Minutes - December 18, 2007
Table of Contents
Page ii
COMPREHENSIVE PLAN UPDATE PROGRESS REPORT ................................................ 6
SCHEDULE JANUARY COUNCIL WORKSHOP .................................................................7
SCHEDULE EDA MEETING ................................................................................................... 7
SCHEDULE INTERVIEW OF CANDIDATES FOR VARIOUS CITY
COMMISSIONS ................................................................................................................... 7
ADMINISTRATORS REPORT ................................................................................................ 8
MAYOR/COUNCIL INPUT
Holiday Wishes..... .......... ........... .............. .............. .................... ........... ................... ............. 8
Citizen Input at Last Council Meeting .................................................................................. 8
Quad City Cable Update ....................................................................................................... 8
ADJOURNMENT......................................................................."............................................. 8
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CLANDOVER,MN,US
REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 18, 2007
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, December 18,2007, 7 :00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
Councilmember absent: None
Also present: City Attorney, Scott Baumgartner
Director of Public Works/City Engineer, Dave Berkowitz
City Administrator, Jim Dickinson
Community Development Director, Will Neumeister
Fire Chief Dan Winkel
Others
PLEDGE OF ALLEGIANCE
RESIDENT FORUM
No one wished to address the Council.
AGENDA APPRO V AL
Remove from Consent Items for discussion Items 20 (Adopt 2008 Fee Ordinance).
Motion by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried
unanimously.
APPROVAL OF MINUTES
November 27, 2007, Executive Session Meeting: Correct as amended.
Councilmember Trude stated she wants to change a word in the motion on page three, line ten.
Strike "allowance and cost" and replace with "expenses".
Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried
unanimously.
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 2
November 27,2007, Workshop Meeting: Correct as amended.
Councilmember Jacobson stated on page five, line 34, it does not really say they shelved the project
but should be added because they did decide not to do the project. Councilmember Trude indicated
it was a consensus. Mayor Gamache wondered if they should also add the residents were against it.
Councilmember Trude stated that was already in the minutes.
Councilmember Jacobson stated on page eight, there was discussion about the park dedication fees
on line six, he thought they agreed to the changes in the dedication fees as presented but the minutes
did not reflect that. Councilmember Trude thought it might fit better on page seven. "Council
directed staff to move forward with the recommended fee changes".
Motion by Trude, Seconded by Jacobson, approval of the Minutes as indicated above. Motion
carried unanimously.
December 4, 2007, Regular Meeting: Correct as written.
Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 4
ayes, 1 present (Orttel).
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Accept Feasibility Report/Order Public Hearing/08-02A, 2008 Overlays- Northglen
Area & 08-02B, 2008 Overlays - Grow Oak View Estates (See Resolution R167 -07)
Item 4 Order Plans & Specs/08-3/2008 Crack Sealing (See Resolution RI68-07)
Item 5 Order Plans & Specs/08-4/2008 Seal Coating (See Resolution RI69-07)
Item 6 Adopt Resolution/City of Andover 2008 Budget & Certify 2008 Property Tax Levy
(See Resolution RI70-07)
Item 7 Approve Resolution/2008 Debt Service Levy Changes (See Resolution RI71-07)
Item 8 Approve 2008 Tri-City GIS Contract
Item 9 Consider MSA Revocations & Designations (See Resolution RI72-07 & 173-07)
Item 10 Accept Petition/Order Feasibility Report/08-1 0/345 8 - 142nd Avenue NW !WM (See
Resolution RI74-07)
Item 11 Approve 2008 Anoka County Sheriff Contract
Item 12 Approve Donations for 2008 Senior Class All Night Parties
Item 13 Approve Recycling Agreement with Anoka County and the City of Andover
Item 14 Approve Cost of Living Adjustment for Non-Represented Employees (See
Resolution R175-07)
Item 15 Approve Collective Bargaining AgreementlPublic Works
Item 16 Approve Application for Exempt PermitIPheasants Forever
Item 17 Approve Application for Exempt Permit! Anoka Area Chamber of Commerce
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 3
Item 18 Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals
Item 19 Authorize Letter of Support for Public Service CDBG Applications
Item 21 Approve City Administrator Contract - Revised for 2007 & 2008
Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
unanimously.
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Captain Dave Jenkins, Anoka County Sheriff's Department, provided an update on law enforcement
activities occurring within Andover.
Councilmember Jacobson asked how they are doing on the number of snowmobile violations in the
City. Captain Jenkins indicated they have had quite a few violations within the City.
Mayor Gamache announced that Captain Jenkins would be leaving his present position with the
Anoka County Sheriff's Department for a new position within the department He thanked Captain
Jenkins for his service to Andover. Captain Jenkins thanked the Council and staff and stated it was a
pleasure working with everyone.
CONSIDER V ARlANCE TO FRONT YARD SETBACK/1657 145TH LANE NW
Community Development Director Neumeister stated the applicant is seeking approval of a variance
to allow an addition to the front of the existing house that would encroach six feet in the front yard
setback.
Motion by Jacobson, Seconded by Knight, to approve the proposed variance. Motion carried
unanimously. (Resolution R176-07)
DISCUSS 2008 CDBG APPLICATION
Community Development Director Neumeister explained the 2008 Community Development Block
Grant funding cycle is under way. Attachment A illustrates the types of projects that are eligible.
Mr. Neumeister reviewed the information with the Council.
Councilmember Trude wondered if the proposed amount is a small amount She thought this was
working well as a revolving fund but thought at this time when people can economically add onto
their homes because there are a lot of available people with those skills it would be nice if they had a
little more money in the fund so they can do more than one project. Mr. Neumeister stated they
could consider additional requests for that but they only had 2 requests in the past year.
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 4
Mayor Gamache indicated this is restricted by income. Mr. Dickinson stated it is income restricted
and they have to put some of their own equity into the project also.
Councilmember Trude wondered if with the economy the way it is there may be more people that
would qualify because of unemployment. Mr. Neumeister did not know if the County would allow
them to have funding for that because they say if the City does not use the money they want to see
the program being used frequently. He stated they have to keep track of the funds because they have
to prove that they need more money and he thought because things are slowing down, they may have
a problem getting additional funds. The funds disbursed are on an income-based level.
Councilmember Orttel wondered if these funds could be used in any way to stave off the foreclosure
problems they are having in the City. Mr. Dickinson stated generally the funds need to be tied into
improvements of the property and could not be used for payments.
Councilmember Orttel stated something they could do with the funds is to look at maintaining vacant
homes in the City because banks are not taking care of them. Councilmember Trude thought that
may fit in the "preventing blight" section.
Mr. Neumeister explained some of the issues coming up on the foreclosure problems along with
what staff is going to try to do to be proactive. He noted there are currently 130 foreclosed homes in
Andover.
Councilmember Knight wondered if they could use public funds to maintain upkeep on bank
properties.
Mr. Neumeister explained what the funds could be used for. Councilmember Trude thought they
could set up a new fund to maintain foreclosed properties.
City Attorney Baumgartner stated there is a redemption period and if the homeowner does not come
current on the mortgage, the lender will get the home and he was not sure that the City would be able
to get their costs back because they would be such a low lien holder that it would be washed away by
the lender and it raises the question of who the City is preserving the value for which is essentially
the lender who gets the house back. Councilmember Orttel thought it was for the City at large. He
thought there was general public interest for this.
Mr. Dickinson thought they would look at doing something additional for the housing rehab program
and then a housing maintenance program to deal with foreclosed properties.
Councilmember Orttel thought if there was a way to reach out to seniors to help with heating costs it
would be helpful.
Councilmember Trude stated they have the Youth First Program and she wondered if they could fund
some of this through this program. Mr. Dickinson stated they were funding this through here last
year and it would be a continuation of funding. The city already funds Youth First through Public
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 5
Services so they would likely not fund these types of services through the City. Councilmember
Trude thought it would be nice if there was some way they could meet one of these other little slots
where funds can provide activities for youth or seniors. She thought it might be worth talking to
Laura Landes in Crime Prevention to see if she had any thoughts of something or maybe the
Community Center could write up a program for daytime activities for home schooled families and if
they meet income requirements, fees would be waived.
Councilmember Trude wondered if there is anything on Economic Development. Mr. Neumeister
stated there might be some interest in redevelopment along Bunker Lake Boulevard depending on
whether or not there is support for that. They have also talked about the auto body facility that if that
were to be removed, there might be a need to renovate or correct soil problems in that area or
environmental issues that come up. Councilmember Orttel thought that would be a good one to try
to get funding for. Councilmember Jacobson wondered if that would be private. Mr. Neumeister
stated money could be used to do the soil correction as that is an eligible activity.
Councilmember Trude thought on the public service expansion, they should try to get funding
because East Bethel has received a lot of money for public infrastructure along with Centerville and
Lino Lakes. Mr. Neumeister stated there was a catch in order for the other cities to get the funding
such as more low and moderate income housing.
ADOPT 2008 FEE ORDINANCE
City Administrator Dickinson explained each year staff reviews the fees that are charged for various
pennits, licenses, service charges and other items and recommends changes to certain fees.
Councilmember Jacobson stated he has a couple of changes. On page 11, the park dedication fees
for commercial and industrial, staffhas done what the Council requested and the new fees are less
than what they have taken in before. On page 12, the section called "sign pennit", there is a $4 fee
for a sign erected without a pennit and he wondered if after the word pennit they could put "if
approved" because the way it is written anyone could put up a sign without a pennit and come in and
pay the $4 but they still have to get an approved sign and that would only apply if approved. If it is
not approved they would have to take the sign down.
Councilmember Jacobson stated under the "Sewer Usage Rates" he was looking at the Senior Citizen
reduced rates and those are fine but he thought they should have an additional line stating "The
above rates are income dependant". Mr. Dickinson stated that would be fine.
Councilmember Trude noticed they are increasing their roofing and contractor fees by fifty percent
and she thought that was very high. Mr. Dickinson stated they do not try to recoup all fees but the
$50 fee does not even pay for the two to three trips needed. Mayor Gamache stated they usually do
not increase these fees on an annual basis. Mr. Dickinson stated they have not raised this fee in
years.
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 6
Motion by Jacobson, Seconded by Knight, to adopt the attached Fee Ordinance for 2008 effective
January 1,2008 and the summary of the ordinance for publication. Motion carried unanimously.
(Ordinance No. 360)
APPROVE AND ADOPT 2007 AMENDED EMPLOYEE SAFETY MANUAL
Fire Chief/Safety Director Dan Winkel stated the City of Andover Employee Safety Committee has
updated the Employee Safety Manual and has forwarded to the Mayor and City Council for review
and adoption.
Chief Winkel reviewed the report with the Council.
Motion by Jacobson, Seconded by Knight, to approve and adopt the amended Employee Safety
Manual. Motion carried unanimously.
APPROVEANDADOPT ANNEX "A" - CONTINUITY OF OPERATIONS PLAN ANDANNEX
"B" PANDEMIC INFLUENZA PLAN -'- CITY OF ANDOVER EMERGENCY OPERATIONS
PLAN
Fire Chief7Emergency Manager Dan Winkel stated the City of Andover has an Emergency
Operations Plan in place that is constantly being reviewed and updated as needed. As part of the
State and Federal Standards two new annexes or amendments have been developed and have been
presented to the Mayor and City Council members for review and comments.
Chief Winkel reviewed the information with the Council.
Motion by Jacobson, Seconded by Knight, to approve and adopt the proposed Continuity of
Operation Plan (Coop) and in addition the proposed Pandemic Influenza Plan. The approved plans
will than become part of the City of Andover Emergency Plan. Motion carried unanimously.
COMPREHENSIVE PLAN UPDATE PROGRESS REPORT
Community Development Director Neumeister stated the item covers the progress they are making
on the draft of the Comprehensive Plan update.
Mr. Neumeister reviewed the update with the Council.
Councilmember Knight wondered if staff anticipated any problems with the Met Council in any of
the areas. Mr. Neumeister stated they sat with people from the AMM Staff and discussed their
concerns and the conclusion they came to was that as long as they do not adjust their MUSA
boundary and make major changes to the Land Use Plan from the current MUSA boundary they did
not see a problem.
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 7
Councilmember Jacobson asked if they have had the opportunity to discuss these changes with their
representative on the Met Council. Mr. Dicldnson stated he has talked with Natalie Steffen.
SCHEDULE JANUARY COUNCIL WORKSHOP
Motion by Jacobson, Seconded by Trude, to schedule a Council Workshop for Thursday, January
22, 2008 at 6:00 p.m. Motion carried unanimously.
.
SCHEDULE EDA MEETING
Motion by Jacobson, Seconded by Trude, to schedule an EDA meeting for January 2, 2008 at
6:00 p.m. Motion carried unanimously.
SCHEDULE INTERVIEW OF CANDIDATES FOR VARIOUS CITY COMMISSIONS
The Council is requested to set up interviews with residents who have submitted applications for
the various commissions that have vacancies.
Councilmember Jacobson thought they should leave the applications open until the end of the
year so they know at their January 2,2008 meeting how many applicants they have.
Motion by Jacobson, Seconded by Knight, to lengthen the application window until December
31,2007 and schedule interview times at the January 2,2008 Council meeting. Motion carried
unanimously.
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on the administration and city department
activities, meeting reminders and miscellaneous projects.
City Engineer Berkowitz updated the Council on road improvements projects in the City.
Community Development Director Neumeister updated the Council on development activity in
the City.
Fire Chief Winkel updated the Council on Fire Department activities in the City.
Regular Andover City Council Meeting
Minutes - December 18, 2007
Page 8
MAYOR/COUNCIL INPUT
(Holiday Wishes) - Councilmember Jacobson wished everyone a Merry Christmas. The other
Councilmembers and Mayor joined in.
(Citizen Input at last Council Meeting) - Councilmember Orttel stated at the last meeting during
citizen input regarding the gentleman with the septic system, he thought there was precedent in the
City where they have allowed it to be put in and used their assessment authority. He wondered if this
was discussed with the resident. Mr. Dickinson stated he did not think the homeowner was
interested in having it assessed. It could be financed that way and assessed back to the property. He
was not familiar with that or whether or not they could do this. He stated through an abatement
process they could do that and they may likely, if not installed by spring, have an abatement process
be eligible and then have the Council order that.
(Quad City Cable Update) - Mayor Gamache updated the Council of the Quad City Cable issues that
they are dealing with. He noted that there has always been a split between Quad Cities Cable
Commission and Quad Cities Television and they have merged. They are dissolving Quad Cities
Television so it will all fall under the Quad Cities Cable Commission.
Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:37 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary