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HomeMy WebLinkAboutApril 16, 2007 iO NDOVER eommtml?J ~JJkl' Andover Community Center Advisory Commission Monday, April 16, 2007 7:00 pm Andover Community Center Ice Arena Conference Room 1. Call to Order.,.... 7:00 p.m. 2. Welcome New Members ~O 3. Approval of Minutes - Monday, February 5, 2007 4. Staff Update 5. Other Business 6. Adjournment 0 : Advisory Cornmission Meeting Monday, April 16, 2007 7:00 pm Minutes Call to Order - 7:07 pm Attendance: Erick Sutherland, Jamie Durand, Mike Quigley, Frank Kellogg, Mike Knight and Ted Butler Absent: Todd Schoffelman & Linda Blackmore The Commission welcomed new members representing the Park and Recreation Commission, Mr. Ted Butler and representing the Business Community is Mike Quigley. Approval of Minutes - Monday, February 5, 2007 Minutes approved as written. Staff Update Erick Sutherland reviewed the Community Center Fee schedule and spoke about proposed 2007/08 fees. After much discussion, it was decided to table discussion on the proposed ice rental fees. Frank Kellogg asked Jamie Durand to collect information on the amount of ice hours that AHYHA has been renting from various arenas and average rates charged. Also to gather information on the new "mini-mite" program that AHYHA has thought about implementing and what type of investment AHYHA will be making along with the number of AHYHA participants both current and projected. Discussion continued with the Field House fees. Frank suggested that a fund be created to help low-income youth with open gym fees. Frank also asked how it was determined when establishing fees for events such as the home show and craft fairs. Erick has called area venues to get fees and charges accordingly. Charges also apply to tables, chairs and electricity. Survey results from the vendors of the Home Show indicated a very positive experience. A copy of the survey will be given to commission members with the next meeting packets. Andover YMCA/Community Center Advisory Committee Minutes April 16, 2007 Page 2 Proposed Field House 2007/08 fees: $40.00 prime, $35.00 non-prime, all open gym $2 per person. Motion by Quigley, Seconded by Durand, approval of the 2007/08 Field House Fees as stated above. Motion carried unanimously. Staff Update Attendance totals for the 1 st quarter of 2007 are as follows: Tot-Time: 649 Walkers: 1,281 After School Gym: 2,256 A new Tae Kwon Do program will be offered this summer in the Field House. Pre- registration is required, the sessions will take place Monday mornings in June/July and July/August. The June Learn to Skate dates and have been set and registrations are currently being taken. The Andover Community Center hosted a Spring Break Hockey Camp, 16 participants and Spring Break Basketball Camp, 24 participants. Fun was had by all and staff plan to host the camps again next year as well as looking into hosting camps in August to get the kids ready for fall sports. A meeting has been scheduled with Youth First to discuss future programming for the month of August, similar to what we did last summer with the Kid Adventure classes. The Community Center will be organizing and running the concessions at Sunshine Park this summer. Elizabeth Brouse, Community Center Concessions Supervisor and Erick Sutherland have been very busy ordering and organizing equipment and product as well as hiring additional staff. Natural Gas Bills - The Community Center discovered that the majority of the boiler room gas bill was being paid for by the City when in fact; the majority of the hot water was and is being consumed by the YMCA. After researching and installing meters to count therm usage, the YMCA has agreed to pay 72% of each month's boiler room gas bill. Solar Heat - Mr. Knight asked if the Community Center has looked into solar heat. Erick stated that they did have a meeting and it sounded like most of the solar heat would benefit the hot water aspects of the building. Erick is waiting for follow-up information from the vendor. 2006 Final Budqet Reports should be approved by the Andover City Council in mid- May and will be shared with the Advisory Commission once approved. Andover YMCA/Community Center Advisory Committee Minutes April 16, 2007 Page 3 Other Business None N xt meeting scheduled for Monday, May 21, 2007 at 7:00 p.m. at the Andover Community Center in the Ice Arena Conference Room. Meeting Adjourned at 9:07 p.m. Submitted by, Cindy Ramseier Andover YMCA Community Center