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Home My WebLink AboutCC January 2, 2007 1685 CROSSTOWN BO ,04. (763) 755-5100 0 FA)\, l/o.j) IOO-~~;.!..:s . vvvVVV.l"I.AI~UUVI::.K.IVII\1.US Regular City Council Meeting - Tuesday, January 2, 2007 Call to Order - 7:00 p.m. Pledge of Allegiance Oath of Office/N ewly Elected Officials Resident Forum Agenda Approval 1. Approval of Minutes (11/28/06 Wkshp Meeting, Cont.; 12/19/06 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Adopt Code Amendment/Sewage Tank Size Change - Building 4. Accept Feasibility Report/Order Public Hearing/06-37/161 st Avenue NW & Crane Street NW!Intersection Improvements - Engineering 5. Schedule Planning, Parks and Recreation Commission Interviews - Planning/Engineering 6. Approve Raffle Permit Application! Anoka Area Chamber of Commerce - Clerk 7. Approve 2007 Animal Control Contract - Clerk 8. Approve Raffle Permit Application/MN Deer Hunters Association - Clerk 9. Approve Sale of Tax Forfeited Parcel- Administration 0 10. Approve On-Sale 3.2% Malt Liquor License/Tasty Pizza - Clerk 11. Authorize RFP/Sunshine Park Concessions - Finance Or2anizational Items 12. Approve Official Depositories & Banks - Finance 13. Designate Official Newspaper - Clerk 14. Appoint Acting Mayor - Clerk 15. Appoint Standing Committees - Clerk Discussion Items 16. Denial of Conditional Use Permit/Outdoor Storage/13533 Jay Street (continued) - Planning 17. Discuss 2007 CDBG Application (continued) - Planning Staff Items 18. Schedule EDA Meeting - Administration 19. Administrator's Report - Administration Mayor/Council Input Adjournment 0 ~ LV) lD1l~n i - Ib-dl 0 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 2,2007 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 OATH OF OFFICE - NEWLY ELECTED OFFICIALS.......................................................... 1 RESIDENT FORUM ................................................................................................................. 1 APPROVAL OF MINUTES..................................................,................,..................................2 AGENDA APPROV AL.............................................................................................................3 CONSENT ITEMS Approve Payment of Claims ............. ......................................... .... ...................................... 3 Adopt Code Amendment/Sewage Tank Size Change (Ord. 338)........................................ 3 Resolution ROO 1-07 accepting Feasibility Report/Order Public Hearing/06-37 /161 st Avenue NW & Crane Street NW !Intersection Improvements ......................................., 3 Schedule Planning, Parks and Recreation Commission Interviews..................................... 3 Approve Raffle Permit Application! Anoka Area Chamber of Commerce ..........................3 Approve 2007 Animal Control Contract.............................................................................. 3 Approve Raffle Permit ApplicationIMN Deer Hunters Association ................................... 3 0 Approve Sale of Tax Forfeited Parcel.................................................................................. 3 Approve On-Sale 3.2% Malt Liquor License/Tasty Pizza................................................... 3 Authorize RFP/Sunshine Park Concessions ........................................................................ 3 APPROVE OFFICIAL DEPOSITORIES AND BANKS (Res. R002-07) ................................3 DESIGNATE OFFICIAL NEWSP APER.................................................................................. 3 APPOINT ACTING MA YOR...................................................................................................4 APPOINT STANDING COMMITTEES ...................................................................,..............4 DENIAL OF CONDITIONAL USE PERMIT/OUTDOOR STORAGE/13533 JAY STREET (CONTINUTED) Motion to Deny (Res. R003-07) ........................................................................................... 4 DISCUSS 2007 CDBG APPLICATION (CONTINUED) (Res. R004-07)............................... 5 SCHEDULE EDA MEETING................................................................................................... 5 ADMINISTRATOR REPORT .................................................................................................. 6 MA YOR/COUNCll., INPUT Hanson Boulevard 2007 Closure ..........................................................................................6 Outside Ice Rinks ............................... ......................... ................ ....., .................... ................ 7 ADJOURNMENT..,................................................................................................................... 7 0 C I T Y o F 0 NDOVE REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 2,2007 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 2,2007, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neurneister Others 0 PLEDGE OF ALLEGIANCE OATH OF OFFICE - NEWLY ELECTED OFFICIALS Mayor Gamache and Councilmember Trude read the Oath of Office. Councilmember Jacobson read an Affirmation for his appointment. RESIDENT FORUM Mr. Edsel Wicklund and Mrs. Eula1ie Wicklund - wondered when they will be able to open up the service window in the Post Office in Andover. He stated they sent in a form to the Postal Authority and were told if the City Council were to send a letter requesting the Postal Window be opened that would make a huge difference and may get the window opened. Counci1member Knight agreed and stated we are the only city in the State with 30,000 residents that does not have a post office, Mrs. Wicklund felt it is embarrassing to have to tell people that they do not have a post office except at the gas station. 0 Motion by Knight, Seconded by Jacobson, to request the City Administrator send a letter to the Postal Authority requesting the window be opened in the Andover Post Office. CounciImember Jacobson stated they have already requested this. Councilmember Trude stated they have already passed a resolution and forwarded it to their Representatives. 0 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 2 Motion carried unanimously. Councilmember Trude stated she has received emails from the Postal Union and they have been working on this too because they do not feel that non-postal workers should be providing this servIce. Mr. Winslow Holasek suggested they send something to the US Senator or Representatives because he felt they had more clout than the Council. APPROVAL OF MINUTES November 28, 2006, Workshop Meeting: Correct as amended. Councilmember Jacobson stated on page four, about the middle of the page, it says "Councilmember Jacobson stated the consensus is to allow sixteen and one half feet" He thought that should be one 0 hundred-sixteen and one half. Mr. Neumeister stated this was correct. Councilmember Jacobson stated on page six, middle ofthe page, under the CIP Update, it says "Councilmember Jacobson asked ifthey could free up some equipment money to cover the wayside horn." Councilmember Trude indicated that is correct. Councilmember Trude stated she noticed the other change was not made when they were talking about the CIP on page 6, Councilmember Knight recommended restrooms be added to the Andover Baseball Complex Park". December 19, 2006, Regular Meeting: Correct as amended. Councilmember Jacobson stated on the first page, at the very bottom, it starts "Businesses and neighborhoods to more than three acres". He thought it should read "more than 2.5 acres or less." Counci1member Trude stated this was exactly what she asked, is the history of their ordinance. Their ordinance limits businesses and neighborhoods to 3 acres or more and she wanted to know why the minutes were edited so that discussion was not in there. Councilmember Trude stated on page 11, she thought the motion should be "to adopt the attached fee ordinance for 2007 as amended". The discussion covers the items to be amended. 0 Councilmember Jacobson stated on page 7, second paragraph, "...not leave the dumpsters on the remote site", Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried unanimously. 0 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 3 Councilmember Jacobson wondered if the secretary could print the minutes up with Attorney Views that numbers the lines. Mr. Dickinson indicated he would bring this up with the City Clerk who prints the minutes out for the Council. AGENDA APPROVAL Motion by Trude, Seconded by Orttel, to approve the Age~da as amended above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Adopt Code Amendment/Sewage Tank Size Change (Ord. No. 338) Item 4 Accept Feasibility Report/Order Public Hearing/06-37/161 st Avenue NW & Crane Street NW/Intersection Improvements (See Resolution ROOI-07) 0 Item 5 Schedule Planning, Parks and Recreation Commission Interviews Item 6 Approve Raffle Permit Application/Anoka Area Chamber of C01ThllerCe Item 7 Approve 2007 Animal Control Contract Item 8 Approve Raffle Permit Application/MN Deer Hunters Association Item 9 Approve Sale of Tax Forfeited Parcel Item 10 Approve On"Sa1e 3.2% Malt Liquor License/Tasty Pizza Item 11 AuthorizeRFP/Sunshine Park Concessions Motion by Trude, Seconded by Knight, approval ofthe Consent Agenda as read. Motion carried unanimously, "." .' . '..' :"" . , ,! ~ APPROVE OFFICIAL DEPOSITORIES AND BANKS Each year the City 'Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. . .' . . , -. . .'" ',".:,.' Motion by Jacobson, Seconded by Knight, to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Motion carried unanimously. 0 (Res. R002-07)..:.. DESIGIVATE OFFICIAL JVEfVSPAFER ,. Motion by Trude, Seconded by Knight, to designate the Anoka County Union as the official '-" . .''. r~ ;""""~ ,'1-......: . ..;." ';," ;> >," c,: .; .'t' .;p..... .-', . .' ".i, ! ( , . ",c.. ",' ~. .,. ; ;' .1-. .:.... '....... ",.-, o Regulqr Andover City Council Meeting . . Minutes -January 2, 2007 . . Page 4 . ., r .e,.. '., < ~,'~' ne.~spaper fqr 7007. .... ....' . COMcihpymber,J,aPQ\>soJl wondered if there was a problem with them transferring everything to the paper electromcally rather than another way because it is cheaper to do it electronically. Mr, Dickinson stated they generally do but there are some things they dq~?ver;. . Motion carried unanimously. Councilmember Trude noted they also produce the City Newsletter and do a very nice job with that. Mayor Gamache stated they are also reasonably priced if anyone waslo()king to get a subscription. APPOINT ACTING MAYOR ;. . ',. Mayor Gamache. appointed Councilmember Orttel as Acting Mayor if he was willing to accept. Councilmember Orttel stated he would accept. o Motion by Trude, Seconded by Jacobson, to appoint Councilmember Orttel as Acting Mayor for 2007 based upon the Mayor's recommendation. Motion carried unanimously. APPOINT STANDING COMMITTEES Each year Standing Committees are appointed based upon the recommendation ofthe Mayor. Motion by Jacobson, Seconded by Knight, to appoint CouncilmemberKnight and Councilmember Orttel to the Public Work Committee. with Councilmember Orttel as Chair and to appoint Councilmember Trude and Councilmember Jacobson to the Newsletter Committee with Councilmember Jacobson as Chair. Motion carried unanimously. DENIAL OF CONDITIONAL USE PERMIT/OUTDOOR STORAGE/13533 JAY STREET (CONTINUED) The Council reviewed this item at the December 19th meeting and requested a resolution of denial be prepared. Motion by Jacobson, Seconded by Knight, to approve the attached resolution of denial. Motion o carried unanimously. (Res. R003-07) DISCUSS 2007 CDBG APPLICATION (CONTINUED) Staff has received additional information from Anoka County concerning the potential application 0 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 5 discussed by the Council at the December 19, 2006 meeting. It is important to note that funding is limited and the application process is very competitive, even among well-established programs that serve extremely low income families and individuals throughout Anoka County. Mr. Neumeister noted they investigated four areas of concern and the rental rehabilitation has the best chance of getting funding. The County felt the public accessibility projects for trails and sidewalks would not get funding because it is a low priority project and would not be supported. The Senior Coordinator position was also discussed and because there are programs already run through the Senior Center and YMCA, those services would be in competition with all the other public funded agencies and would probably not get much support at the County level. As far as the additional funding for planning, working with the Community Development Block Grant to fund their Comprehensive Planning effort, the County indicated they received planning dollars last year and that most likely they would not receive that allocation again this year. They did suggest one other area of concern that could be investigated which is the elimination of commercial, industrial, slum and blight but staff did not feel they would be able to find a project that would fit their criteria. Mr. Neumeister stated they prepared a resolution that follows through on the Housing Rehabilitation 0 Revolving Loan Program in the amount of $50,000. Councilmember Trude thought they should go with an application where they can get the funds. She thought seniors are moving into Andover because of the tovvnhomes and condos being built and she thoughtthey need to get some information out to them regarding activities in the City. Motion by Trude, Seconded by Jacobson, to approve the attached resolution authorizing the selected CDBG application(s). Motion carried unanimously. (Res. R004-07) SCHEDULE EDA MEETING Motion by Jacobson, Seconded by Trude, to schedule an EDA meeting at 6:00 p.m. before the January 16, 2007 City Council meeting, Motion carried unanimously, ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on Administration & City department activities, meeting reminders, local Board of Appeal and Equalization training and miscellaneous projects. . .-,. ~:> City Engineer Berkowitz updated the Council on road improvements projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. " 0 . . Regular Andover City Council Meeting Minutes - January 2, 2007 Page 6 MAYOR/COUNCIL INPUT (Hanson Boulevard 2007 Closure) - CounciImember Jacobson stated with the Hanson closure coming up and the detours, they had asked the Highway Department to get them something for their newsletter and the response was the Highway Department could not do this at this time. He wondered if there was some reason why the Highway Department would be so overworked that they cannot get them any information for the newsletter. Mr. Berkowitz stated he sat down the Highway Department and someone from their office thought this could be done so they were anticipating that was going to happen and then when it came to the deadline, the Highway Department said at that time that they could not do it. He stated Mr. Dickinson and he have been working on it to have it available for the March newsletter. Councilmember Knight stated this is the first time he heard they were closing all four points of Hanson and Highway 10. He thought they were just going to close Hanson but he understood Highway 10 is going to be closed, Mr. Berkowitz indicated Highway 10 will be open but the ramps from Hanson will be closed, 0 Councilmember Jacobson stated the Highway Department has many months of planning and they must know what the detours are going to be and now they know what the times are so he did not see why they could not put together something for their newsletter so the residents know how to get around. Mr. Berkowitz stated the Highway Department wants people to be directed to their website with up-to-date information that is being updated more often now that it is getting closer to the time. CounciImember Knight wondered if the Highway Department has temporary lights that could be put up in high congestion detour areas. Mr. Berkowitz stated the timing for the single point diamond interchange at Hanson and Highway 10, the bridge is to go down in March and the construction of Hanson will begin when the frost comes out of the ground in April. He stated staff still has time to get something in the newsletter in March. Councilmember Knight thought it would be nice if they could get something in the Tribune North on Wednesday. (Outside Ice Rinks) - Mayor Gamache noticed there have been calls to the Public Works Department with complaints of outdoor rinks being closed. They only close them when it becomes a dangerous situation where people could get hurt on the ice and he thought this was commendable of their Parks 0 Department and they are doing a fantastic job of trying to keep the ice open. Motion by Knight, Seconded by Ortte1, to adjourn. Motion carried unanimously. The meeting adjourned at 7:50 p.m. Q Regular Andover City Council Meeting Minutes -January 2,2007 Page 7 Respectfully submitted, Susan Osbeck, Recording Secretary 0 0