HomeMy WebLinkAboutCC January 16, 2007
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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, January 16, 2007
Call to Order-7:00 p.m.
Special Presentation - Allina, Anoka County Sheriff, Fire Dept.
Acknowledge Commission Members' Service
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (1/2/07)
Consent Items
2. Approve Payment of C1aims/Bond Payments - Finance
3. Approve 2006 Pay Equity Compliance Report - Administration
4. Approve Quote/Authorize Expenditure for Robotic Total Station - Finance/Engineering
Discussion Items
0 5. Receive Anoka County Sheriffs Department Monthly Report - Sheriff
6. Call for Sale of Bonds - Finance
7. Hold Public Hearing/Order Plans & Specs/07-2/2007 Overlays - Engineering
8. Public Hearing/Consider Conditional Use Permit/Mining Permit/2748 161 st Avenue NW - Planning
Staff Items
9. Reschedule February 20, 2007 Meeting - Clerk
10. Schedule February Workshop - Administration
11. Schedule EDA Meeting - Administration
12. Public Works/City Council Workshop - Public Works
13. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 10
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 16,2007
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE..................................................................................................... 1
SPECIAL PRESENTATION - ALLINA, ANOKA COUNTY SHERIFF, FIRE
DEP ARTMENT .................................................................................................................... 1
ACKNOWLEDGE COMMISSION MEMBERS' SERVICE................................................... 1
RESIDENT FORUM .................................................................................................................2
AGENDA APPROV AL.............................................................................................................2
APPROVAL OF MINUTES ......................................................................................................2
CONSENT ITEMS
Approve Payment of Claims ................................................................................................2
Approve 2006 Pay Equity Compliance Report.................................................................... 2
Approve Quote/Authorize Expenditures for Robotic Total Station .................................... 2
RECENE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received.. ...... ......................... ....... ........ ...... ... .... ............ .... ............. ................. .... .... ............. 3
CALL FOR SALE OF BONDS
0 Motion to Approve (RES. R005-07 and RES. R006-07)...................................................... 3
HOLD PUBLIC HEARING/ORDER PLANS & SPECS/07-2/2007 OVERLAYS
Motion to Open Public Hearing ............................................................................................ 4
Motion to Close Public Hearing ........................................................................................... 6
Motion to Approve (RES. R008-07)..................................................................................... 6
PUBLIC HEARING/CONSIDER CONDITIONAL USE PERMITIMINING PERMIT/
2748161sT AVENUESW
Motion to Open Public Hearing ............................................................................................ 7
Motion to Close Public Hearing ........................................................................................... 7
Motion to Approve... .......... ............... .... ......................... ................. ............... .... ................... 7
RESCHEDULE FEBRUARY 20, 2007 MEETING ................................................................. 7
SCHEDULE FEBRUARY WORKSHOP .................................................................................8
SCHEDULE EDA MEETING................................................................................................... 8
PUBLIC WORKS/CITY COUNCIL WORKSHOP.................................................................. 8
ADMINISTRATOR REPORT .................................................................................................. 8
MAYOR/COUNCIL INPUT
Conservation Development Discussion ................................................................................ 9
Quad City Meeting................................................................................................................ 9
Boy Scout Citizenship Badge ........................................................................~...................... 9
ADJOURNMENT...................................................................................................................... 9
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REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 16,2007
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, January 16,2007,7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Don Jacobson, Mike Knight, Julie Trude
Councilmember absent: Ken Orttel
Also present: City Attorney, Scott Baumgartner
Fire Chief, Dan Winkel
City Engineer, Dave Berkowitz
City Administrator, Jim Dickinson
Community Development Director, Will Neumeister
Others
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PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATION -ALLINA, ANOKA COUNTY SHERIFF, FIRE
DEPARTMENT
Mr. Bill Skog, Allina Hospitals and Clinics, explained on November 25, 2006 a call was put out
to emergency services that a female was choking at a residence in Andover, The Sheriff's
Deputies, FireIRescue and Allina Medical all responded to assist. Due to the commotion on the
scene that day it was not immediately known to emergency responders that 10 year old Brenna
Croal had performed the Heimlich maneuver on her grandmother, thus, saving her life. It was
later discovered that this heroic effort had taken place and it is with great pleasure and an honor
that staff from Allina Medical, Anoka County Sheriff's and Andover Fire are presenting an
award to Brenna for her unselfish acts of heroism.
Lieutenant Brian Podany, Anoka County Sheriff's Office, Fire Chief Winkel, Mayor Gamache
and the City Council acknowledged Brenna Croal for her very unselfish act of heroism in saving
her grandmother's life. Mayor Gamache and Fire Chief Winkel awarded Brenna Croal the
certificate for her actions on November 25, 2006.
0 ACKNOWLEDGE COMMISSION MEMBERS' SERVICE
Mayor Gamache and the City Council acknowledged Planning Commission Member Rex
Greenwald for his service on the Commission.
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 2
Mr. Greenwald thanked the Council for allowing him to serve on the Commission. He stated the
Council and Mayor have done an outstanding job for the City and he was honored to help where
he could for the City.
Councilmember Trude thanked Mr. Greenwald for his dedication and he added a real human side
to the meetings. She stated he was never afraid to pursue a matter to the point where everyone
had a good understanding of what was the issue was before the Planning Commission and the
Council. He stated he left his mark while serving on the Planning Commission.
RESIDENT FORUM
No one wished to address the Council.
AGENDA APPROVAL
0 There were no changes.
Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
carried lImmimously.
APPROVAL OF MINUTES
January 2, 2007, Regular Meeting: Correct as written.
Motion by Knight, Seconded by Trude, approval of Minutes as indicated above. Motion carried
unanimously.
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Approve 2006 Pay Equity Compliance Report
Item 4 Approve Quote/Authorize Expenditures for Robotic Total Station
Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried
0 unanimously.
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 3
Lieutenant Brian Podany, Anoka County Sheriff's Department, provided an update on law
enforcement activities occurring within Andover.
Councilmember Jacobson asked with the snow if they have had any problems with snowmobiles.
Lieutenant Podany indicated they have not had any in Andover but they have elsewhere in the
County.
Councilmember Trude wondered if the lakes are safe to go on. Lieutenant Podany indicated they are
not safe yet because of the fluctuation in temperature.
CALL FOR SALE OF BONDS
City Administrator Dickinson explained as part of the 2007-2011 Capital Improvement Plan (CIP)
the City contemplated the issuance of bonds for various public improvements and equipment
purchases. This agenda item initiates that process.
0 Mr. Todd Hagen. from Ehlers & Associates, discussed the sale of the bonds with the City Council.
Councilmember Jacobson asked in the resolution on the $6.6 million dollar one, the resolution
heading says "Providing for the Sale of' but if they go down to the authorization, it says "We
authorize you to Solicit Proposals" and in his mind these are two different things. Mr. Hagen stated
this is up to interpretation. It is just authorizing Ehlers to solicit proposals. They could change the
title of the resolution is they so desire. Mr. Dickinson indicated the actual sale would not take place
until the point in time they receive proposals and then they would accept the agreement and do the
sale. At that point the Council will actually authorize the sale. Mr. Dickinson stated they could
change the wording to "solicit proposals".
Motion by Jacobson. Seconded by Knight, to approve the Resolution providing for the sale of
$765,000 General Obligation Equipment Certificates Series 2007A. Motion carried unanimously.
(RES R005-7)
Motion by Jacobson. Seconded by Knight, to approve the Resolution providing for the sale of
$6,595,000 General Obligation Water Revenue Refunding Bonds, Series 2007B. Motion carried
unanimously. (RES R006-07)
HOLD PUBLIC HEARING/ORDER PLANS & SPECS/07-2/2007 OVERLAYS
0 City Engineer Berkowitz stated the City Council is requested to hold a public hearing at 7:00 p.m.
for Project 07-2, for street rnill and overlay in Woodland Ridge, Indian Meadows 3rd Addition and
Kelsey Estates.
Mr. Berkowitz discussed the staff report with the Council.
0 Regular Andover City Council Meeting
Minutes -January 16,2007
Page 4
Councilmember Trude asked Mr. Berkowitz to explain the pavement rating system for the residents
and why the roads are needing replacement or repair. Mr. Berkowitz explained the pavement rating
system to the residents.
Motion by Jacobson, Seconded by Trude, to open the public hearing at 7:39 p.m. Motion carried
unanimously.
Mr. Floyd Adamczak, 15229 Fox Street, Indian Meadows, asked why they are installing cement curb
and gutter. They have no City storm drain system. They are 2.5 acre lots and they have rolled
blacktop curb now. The water drains where it is supposed to drain. He indicated he has talked to the
snow plow people and he does not understand the reasoning for putting in a cement curb and gutter.
He could see a flared or a gradually tapered bituminous curb but a regular curb and gutter system
there does not make any sense to him and there is none anywhere unless they go across County Road
7 where the houses are five hundred thousand dollars and up. He wondered why they are picking
these little areas to put in curb and gutter.
0 Mr. Berkowitz explained what is being proposed for the curb and gutter in the developments.
Mr. Adamczak asked what the total cost is for Indian Meadows. Mr. Berkowitz stated the engineer's
estimate was approximately $270,000 to do the area Mr. Adamczak stated he came up with
$246,000 and that is with $4,000 per restoration per family dwelling. Councilmember Jacobson
indicated the engineers usually estimate higher than the actual bill.
Mr. Adamczak indicated his property taxes over the past 4.5 years have gone up 44.5 percent and
with this proposed tax for this year is another six percent and this assessment, he will be paying
almost a ninety-two percent increase on his taxes in four years. Their taxes go for nothing but roads
and fire and the City Council budgets each year for a certain number of miles of road to be repaired.
He stated the increase for this year will also help pay for the road work done.
Councilmember Jacobson stated the amount quoted for property tax percent does not all go to the
City. It is about a third of the total tax bill that the City will receive. The extra money from the City
is paying for the roads. While Mr. Adamczak is getting a new road, everyone else is paying the same
amount and will not be getting a new road this year.
Mr. Adamczak stated his road has only been plowed twice this year and he wondered where the extra
money that was budgeted for snow removal is going. Mr. Dickinson stated with the dollars not
spent, their goal is to try to use those dollars to reduce the tax levy next year. They are also saving
money by not having to pay their employees overtime pay for snow removal. The snow plow
0 employees are doing City projects that would normally have to be contracted out.
Mr. Doug Stacklie, 15354 Guarani Street NW, Indian Meadows, wondered how much they could
save if they did not have the curb. If the sewer and water comes in later, how much will it cost to
replace the curb? Councilmember Trude indicated they did not have any projected date as to when
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 5
sewer and water will come to the area. Mr. Berkowitz indicated there are no plans within the next
several years for sewer and water.
Mr. Berkowitz explained the difference between concrete curb and bituminous costs.
Mr. Stacklie stated he is looking for ways to cut costs with this project because some of the people
do not have the money to pay the assessment, even if it could be paid overtime, especially with
interest being added on to it.
Mr. Stacklie asked if the lots will change size in the near future because if they do, there will be
issues there too. Mayor Gamache stated they are not planning to do anything with the lots or
rezonmg.
Mr. Stacklie indicated he did not like the seal coating of the roads and asked this not be done because
it ruins the roads. Mr. Berkowitz indicated they use a 1/8 inch trap rock on the roads and do not use
the small gravel pebbles anymore.
0 Mr. Stacklie stated they need to make sure the soil underneath the road is prepared correctly because
it was not done correctly in the first place.
Ms. Cindy Bradford, 4116 151 st Avenue NW, Kelsey Estates, stated she was at the previous meetings
to discuss this item. The road is fifteen years old and when she got the first letter she called the City
and asked if the road was done correctly the first time, and when the road would be redone. The
answer she received was probably 30 years from now and she said the road was only fourteen years
old and wondered why she was paying thousands of dollars to repair it when it was probably built
and inspected by the City. She thought there was a credibility problem. She wondered how they
could be assured it will be done right this time if it was not done right the last time. She thought if
they could reduce the costs in anyway, that would be good. One of the things she keeps bringing up
is the concrete curb because she thought that was an Edina approach and this is a rural area. They
are not looking for Edina standards.
Ms. Bradford asked at the neighborhood meeting why the road failed and she thought the explanation
was kind of vague and she did not quite understand why they would have cement curb when at the
end of each of the roads, there will not be any roads with a cement curb.
Ms. Bradford asked why the City would not have the drivers be more careful when plowing so they
would not break up the bituminous curbs. Mr. Berkowitz indicated the snow plows are breaking up
the bituminous curb because it is softer. Concrete curb also provides a structural support for the
roadway. Another item is safety; it provides a clear curb line on the edge of the road. It will also
0 improve the drainage on the roadway. When they do a reconstruct in the future, the curb is in place
and they can come in and rernill the bituminous and put a new surface on and not have to disturb the
boulevards in the future.
Ms. Bradford asked what kind of guarantee they get when they put them out for bid. Mr. Berkowitz
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 6
indicated the guarantee is two years and they will usually find the failures in the road within that
time.
Mr. Stacklie asked if there will be rebar in the curb. This to him is a must. Mr. Berkowitz indicated
this is not typically done in curb and gutter. He stated there are expansion and contraction joints
added.
Mr. Adamczak wondered if this will be paid by a bond. Mr. Dickinson stated at this point they will
probably fund this project through their permanent improvement revolving fund which was
originally created by bond issuances. Mr. Dickinson explained the process for determining the
interest rate.
Mr. Steve Stelly, 17376 Bittersweet, Woodland Ridge, wondered what the next step of this process
is. Mr. Berkowitz stated if the Council approves tQis as written the project will move forward. The
time frame estimate is to bid the project early to receive the best bid possible. Construction of the
project would begin in the middle of June. After that they will schedule another public hearing
which is the assessment hearing to determine the assessment and interest rate for each resident.
0 Ms. Kathy Marozas, 17322 Bittersweet Street NW, Woodland Ridge, wondered what the difference
is between road repair, road construction and a new road. She wondered where else in the State this
type of assessment is being done. Mr. Berkowitz explained the differences.
Mr. Stelly stated it was mentioned that the bituminous is softer and he wondered if the roads would
be softer as well. Mr. Berkowitz indicated they would but it would not be noticed as much. He
explained why they are using a new type of bituminous and how it actually works better, prevents
cracking and lasts longer.
Mr. Stelly wondered if concrete is ever considered for a road reconstruction. Mr. Berkowitz stated it
was very expensive and would be prohibitive. He noted it is usually only used on interstates.
Motion by Knight, Seconded by Jacobson, to close the public hearing at 8:48 p.m. Motion carried
unanimously.
Motion by Jacobson, Seconded by Trude, to approve the Resolution ordering the improvement of
Project 07-2, street rnill and overlay in the area of Woodland Ridge, Indian Meadows 3rd Addition
and Kelsey Estates.
Councilmember Trude indicated staff works for the entire City and if a resident has questions or
issues, they can call the City and someone will return the call.
0 Motion carried unanimously. (RES. R007-07)
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 7
PUBLIC HEARING/CONSIDER CONDITIONAL USE PERMIT/MINING PERMIT/2748161ST
AVENUE NW
Community Development Director Neumeister stated the applicant is requesting to store up to 3,000
cubic yards of topsoil on the subject property. Bringing material in excess of 400 cubic yards onto a
property is considered land reclamation and requires a Conditional Use Permit.
Councilmember Jacobson wondered if the applicant could only apply for one extension of a permit
like this. He thought there was something in their policy that once an extension or revision to a
permit was applied for, it could only be done once. Mr. Neumeister was not aware of anything like
that. Mr. Neumeister stated they could pull the code book and look for an answer.
Mr. Rocky Lindberg, Forest Lake Contracting, stated some of the material is resalvaged material they
took off the County Road 9 project and they stock piled it there and reused most of it back onto the
County Road 9 project. He indicated the only dirt being sold is topsoil and has been sold to the
residents in Andover. The dirt is from the community and not outside of the community because of
the costs they have to incur.
0 Councilmember Jacobson wondered what the original permit was for. Mr. Lindberg thought it was
for three years.
Motion by Knight, Seconded by Trude, to open the public hearing at 8:58 p.m. Motion carried
unanimously.
No one wished to address the City Council.
Motion by Jacobson, Seconded by Knight, to close the public hearing at 8:59 p.m. Motion carried
unanimously.
Motion by Knight, Seconded by Trude, to approve the proposed Conditional Use Permit.
Councilmember Jacobson wondered if they should be looking at a minimum amount of bonding in
case it is not returned to its original condition at the end of the three year term. Mr. Lindberg stated
there is only topsoil on the property and the soil would be leveled out onto the field site.
Motion carried unanimously. (RES. R008-07)
RESCHEDULE FEBRUARY 20,2007 MEETING
0 City Administrator Dickinson stated School District #15 has scheduled a special election for
February 20,2007. Council will need to reschedule the February 20,2007 meeting. Council can
meet on Wednesday, February 21,2007 or at 8:01 p.m. on Tuesday, February 20,2007.
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 8
Motion by Knight, Seconded by Jacobson, to reschedule the February 20,2007 City Council meeting
to 8:01 p.m. on February 20, 2007. Motion carried unanimously.
SCHEDULE FEBRUARY WORKSHOP
Motion by Knight, Seconded by Jacobson, to schedule a Special Council Workshop for February 23,
2007 at 6:00 p.m. Motion carried unanimously.
SCHEDULE EDA MEETING
Motion by Jacobson, Seconded by Trude, schedule an EDA meeting on February 6, 2007 at 6:00
p.m. Motion carried unanimously.
0 PUBLIC WORKS/CITY COUNCIL WORKSHOP
Motion by Knight, Seconded by Trude, to schedule a Public Works/City Council Workshop for
March 1,2007 at 6:00 p.m. Motion carried ummimously.
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on the Administration and City department
activities, meeting reminders, Local Board of Appeal and Equalization Training reminder,
Hanson Boulevard NW Project update and miscellaneous projects.
City Engineer Berkowitz updated the Council on road improvements projects in the City.
Community Development Director Neumeister updated the Council on development activity in
the City.
Motion by Trude, Seconded by Jacobson, to contact the County Commissioners on behalf of the
Andover City Council representing its constituents to seek access to the use of Park Road A
during the term of the detour of Hanson Boulevard for people who are not using park facilities
0 but only using the road. Motion carried unanimously.
0 Regular Andover City Council Meeting
Minutes - January 16, 2007
Page 9
M4YORlCOUNCIL INPUT
(Conservation Development Discussion) - CounciImember Trude stated they will be having a
workshop and talking about the buildable lot issue and they also had a presentation from Lino Lakes
about the conservation type of development. What they saw was that developers can get the same
number oflots in those developments as a traditional development. Sometimes more, but there are
natural, large areas that are preserved and she thought that really fits what people want with open
spaces and designing kind of public open space preserved by local associations within developments.
She thought that would be another way of accomplishing some of the things they want to see in their
community which is wetlands not be eroded by backyards or people who have such a tiny backyard,
they have to move off into the wetland and mow it down which is not legal. When they saw the
conservation developments, what they also saw was there would be passive natural areas and there
was a benefit to the homeowners. She wondered if the Council wanted to discuss this further.
Councilmember Jacobson thought they need to be careful with trying to squeeze so much into a
small area like they were doing. Mayor Gamache thought it would be nice to hear more about it.
(Quad City Cable Commission Meeting) - Mayor Gamache wondered if everyone received an
0 invitation to the Quad City meeting on Thursday at 5:00 p.m. He stated it is mainly going to be
about the survey that was done by Bill Morris. Another issue that has come up lately is the FCC has
been supportive of Legislation which would allow competition by companies such as phone
companies to come in and service areas like the Quad Cities, offering another option. They also
would not necessarily have to go through the license process Quad Cities puts them through and they
would not have to pay the PEG fees. He did not think this was really an even playing field.
(Boy Scout Citizenship Badge) - Councilmember Trude stated she will be working with the Boy
Scouts on their Citizenship Badge and they need to interview somebody about an issue in the
community. She wondered if anyone would consent to an interview she would appreciate it.
Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:29 p.m.
Respectfully subrnitted,
Susan Osbeck, Recording Secretary
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