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HomeMy WebLinkAboutJune 7, 2007 ~~ . C I T Y o F lJ-.;'Lt tt-c:..n l -l <1 ~ 07 0 NDOVE PARK AND RECREATION COMMISSION MEETING - JUNE 7,2007 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 7, 2007, 7:31 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Jim Lindahl, Peggy Scott, and Tony Kowalewski Commissioners Absent: Wendy Albee Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Scott, seconded by Kowalewski, to approve the May 17, 2007 Park Commission minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent (Albee) vote. DISCUSS ANDOVER STATION NORTH FIELDS/STATUS OF PLAYGROUND EQUlPMENT/07-16, CONTINUED Mr. Haas stated that he received a quote of $47,000 for tree posts from the company, with fencing for the North and East sides at $8,400 totaling about $86,000, excluding concrete, hedges, or trees. He reminded the Commission that Council had to approve anything over $65,000, which was approved as part of the CIP. Chair Masloski inquired if there were any other opportunities for funding, or ways of cutting the project down. Mr. Haas responded there were only park dedication funds available ($65,000) and about $20,000 available in the park dedication miscellaneous fund that has not yet been spent. The money saved from the ball field lighting project 0 went toward the construction of the new building as directed by the City Council. Regular Andover Park & Recreation Commission Meeting Minutes - June 7, 2007 0 Page 2 Chair Masloski questioned how come this occurred. Mr. Haas responded that for whatever reason, City Council chose not to bring it back to the Commission. Chair Masloski noted that there was the unforeseen need for netting, and the neighborhood were expecting a new park with playground equipment, so he believed the City Council could receive the proposal as it was at present. Commissioner Scott inquired about the advantages and disadvantages of the action. Commissioner Kowalewski questioned if the color on the posts was durable and guaranteed. Mr. Haas answered it is generally guaranteed for one year. Chair Masloski indicated that the netting was expensive, and asked if it was the best deal out of the three quotes. Mr. Haas responded that there was a $1,000 difference, and it was the most inexpensive. Chair Masloski noted that the park could be a showcase park because of its proximity to businesses. He suggested that it move to City Council for their consideration. Mr. Haas inquired if it should go to the joint meeting or their next meeting. Chair 0 Masloski answered that they could put it on the City Council agenda, and discuss the item with the City Council at the joint meeting. Motion by Lindahl, seconded by Butler, to accept the proposal as written and send it on to Council. Motion carried on a 6-ayes, O-nays, I-absent (Albee) vote. DISCUSS MEMORIAL PLAQUE OPTIONS, CONTINUED Mr. Haas reviewed the background, indicating it has been scheduled for the joint meeting agenda with the City Council. Commissioner Butler noted there were specific costs in the policy, and it might be better to have no numbers in the policy and to leave it to the City's discretion. Mr. Haas responded the funds could be identified as escrow with the excess returned to the applicant. Commissioner Lindahl suggested including the amounts as budget figures with inflationary costs. Mr. Haas stated it was the reason the escrow was useful. Commissioner Kowalewski noted that for a bench there were various types of wood that could be used with differing costs. Commissioner Scott stated item 3 indicated it should be made out of concrete. 0 Chair Masloski stated he agreed with Butler to remove the specific numbers, or it could be included in the fees to be updated each year by Council. Regular Andover Park & Recreation Commission Meeting Minutes - June 7, 2007 0 Page 3 Commissioner Butler asked for clarification of the sentence and suggested it be rewritten to specify the kinds of people memorial benches could be purchased for. Mr. Haas responded that he would have a draft at the next meeting. DISCUSS PARK IMPROVEMENTSIPARK COMPREHENSIVE PLAN/06-46D, CONTINUED Mr. Haas stated that adjustments were made to the future facilities list. He recommended that the Commission ask City Council to address the bigger items on the agenda. He noted the 30-40 acre park was not included because City Council had not given a directive concerning on how the park will be developed and what type of facility. REVIEW PARKS AND OPEN SPACE CHAPTERlPARK COMPREHENSIVE PLAN/06-46D, CONTINUED Mr. Haas indicated there had been many additional changes that have been suggested by Courtney Bednarz, City Planner that he would like to make. Chair Masloski stated it was difficult to follow with the way the changes were shown. 0 Mr. Haas responded he could have an actual draft made. Commissioner Butler indicated it would be helpful to have a draft. Chair Masloski added that he would like a draft without the lines as well as this copy to compare side by side at the joint meeting. Mr. Haas stated that if there were any questions, Commissioners should call him or Mr. Bednarz. UPDATE OF JOINT MEETING WITH CITY COUNCIL Mr. Haas listed the items on the agenda. He noted the neighborhood park closing times was on the agenda. Chair Masloski inquired if the neighborhood group would be presenting at that time. Mr. Haas answered generally the City Council would allow a representative from the audience to address the issue. Chair Masloski questioned ifit were possible to have the group hold their presentation until the City Council and Park Commission can have time to discuss it amongst themselves. Mr. Haas suggested he could speak with the Mayor about this but generally the Mayor has allowed a representative from the audience to make a short presentation at 0 these joint meetings Regular Andover Park & Recreation Commission Meeting Minutes - June 7, 2007 0 Page 4 Commissioner Lindahl inquired if Andover Station North Ball Fields could be added to the agenda for the joint meeting. Mr. Haas asked for clarification that it could be as an addendum. Chair Masloski clarified that the Commission would like to discuss the issues they were facing with City Council regarding the playground equipment. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. The Crooked Lake Boat Landing was a 50-50 venture with the MNDNR. Bid opening 9n the construction would be in by mid-July. There would be rain gardens to address the overflow and to infiltrate the water before going into the lake. Mr. Haas indicated he would obtain a drawing ofStrootrnan Park for the Commission at the next meeting. In addition, he reminded the users of the skate park at Constance Free Church to keep the site clean use the garbage can that is available on site. CHAIR'S REPORT Commissioner Kowalewski stated that registrations were open for Fall Andover Football. 0 Commissioner Scott indicated June 30, 2007 was the deadline for fall registration for North Metro Soccer Association. Commissioner Lindahl stated that everything was installed at Andover Station North Fields. Commissioner Butler noted that the Community Center proposed an update on the Park and Community Center policy agreement. Chair Masloski noted that if a team was using school district fields the school district maintained those fields not the City. He also inquired about concessions at Sunshine Park. Mr. Haas responded it was busy. ADJOURNMENT Motion by Lindahl, seconded by Butler, to adjourn the meeting at 8:00 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Albee) vote. The Special Work Session of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 7, 2007, 8:03 p.m. 0 Regular Andover Park & Recreation Commission Meeting Minutes - June 7, 2007 0 Page 5 DISCUSS 2008-2012 PARKS CAPITAL IMPROVEMENT PLAN Mr. Haas indicated there were no changes to the plan from the last meeting. The Finance Department has spelled out the funding for the next five years, and the Commission was given direction by staff that they should not be below $50,000 for the end funding balance in any given year. Crooked Lake Boat Landing Chair Masloski inquired about the Crooked Lake Boat Landing, would the DNR match be effective if the project went over budget. Mr. Haas responded it would match. Andover Station North Fields Chair Masloski addressed lighting for 2008. Mr. Haas responded that the parking lots already had lighting. Commissioner Boyer inquired if there was enough saved for the third field. Mr. Haas answered that there was not enough for the third field. 0 Chair Masloski inquired if the $35,000 could be used for playground equipment this year. In addition, for Woodland Crossing there was a debate as to whether the playground equipment was big enough for a 5-12 age range. Mr. Haas responded that there was only a shelter and Yz court basketball there. Commissioner Kowalewski questioned if the $14,000 at Andover Station North Fields could go for shrubs. Chair Masloski suggested the $57,000 for playground equipment at Woodland Crossing Park be changed to $40,000. Woodland Crossing Park Mr. Haas described the Woodland Crossing Park location. Commissioner Boyer indicated that Shady Knoll Park was similar at $33,000. Mr. Haas responded the location of Sophie South Park and it level of development could be done in the future. Chair Masloski recommended pushing it one year out, due to the slow down in the rate of development and housing starts. 0 Commissioner Scott stated Woodland Crossing Park was similar. Mr. Haas answered that they were developing at a faster rate. Regular Andover Park & Recreation Commission Meeting Minutes - June 7, 2007 0 Page 6 Forest Meadows Park Chair Masloski addressed Forest Meadows Park and described its location. Commissioner Scott noted that it said $25,000, but on the chart there was $60,000 allocated so it would only pay for a portion of the recommended updates. Chair Masloski recommended removing the $25,000. Andover Lions Park Chair Masloski inquired about Andover Lions Park. Mr. Haas answered that amount was for updating the playground equipment. Lynette Bauers, an Andover resident, mentioned that there was no garbage can at Andover Lions Park. Commissioner Kowalewski added there were no bases either, because all the games were moved to Oak View Middle School. Chair Masloski inquired if there were any projects to add to the list. Mr. Haas referred to the irrigation and fencing issued from last year. Chair Masloski noted that former Commissioner Blackstad wanted the backstop moved 0 and a playground installed for 2-5 year olds. The Commission discussed the process. Chair Masloski questioned if Andover Lions Park could be irrigated without installing the fence. He proposed to move the fencing to the year 2012. Hawk Ridge Park Chair Masloski inquired if curb and gutter were to be installed. Mr. Haas clarified that the parking lot would be curb and gutter to inhibit driving on the grass. Commissioner Butler the money was for one small and one large parking lot. Mr. Haas stated that it was a maintenance concern because the park was used all year round. Commissioner Boyer inquired about the life expectancy of a parking lot. Mr. Haas answered that it was about 30 years with the curb. Mr. Haas stated that the park was in need of a total revamp. Miscellaneous 0 Commissioner Scott inquired if there was any way to move Prairie Knoll Park up sooner. Mr. Haas mentioned some of the new ideas for the CIP. Regular Andover Park & Recreation Commission Meeting Minutes -June 7, 2007 0 Page 7 Chair Masloski mentioned that Hidden Creek East Park was in need of a basketball court. Mr. Haas added that last year a group of residents was willing to make a contribution, and assured the Commission he would try to contact them again for updates. Commissioner Scott suggested the City provide $10,000 if the group could come up with $7,000. Chair Masloski inquired about an established park, if updates came out of the budget. Mr. Haas stated that the budget allowed for $40,000. If a park did not meet the ADA requirements, the funding could come from park dedication. Chair Masloski noted that four parks needed equipment replacement, four parks needed to meet ADA requirements and Sunshine Park needed equipment. Commissioner Scott stated that she did not allow her children to play at the playground at Andover Elementary if she was at Sunshine Park for a game, because she could not see or hear them. Chair Masloski mentioned the Skate Park. Commissioner Kowalewski added that it needed equipment replacement in the next few years. 0 Mr. Haas indicated the suggested permanent site for the Skate Park was at Sunshine Park on the flat area below the shelter at the west end of the park. Commissioner Boyer expressed concern about the kids crossing Crosstown Boulevard. Chair Masloski stated in Champlin, the skate park was the most used park during the day. It was no longer a fad, but in the mainstream. Commissioner Scott indicated she would like to see it in an area with high visibility. Mr. Haas suggested $75,000 for Sunshine Park, because it would probably cost $30,000 to pave. Users preferred concrete. Chair Masloski stated that it cost $100,000 for permanent concrete in Champlin. His concern was making sure the eight parks needing equipment or to meet ADA requirements in addition to Sunshine Park were taken care of. He inquired if the numbers needed to be balanced, if so the only way to accomplish it would be to remove Hawk Ridge Park from the list. Mr. Haas agreed. Chair Masloski requested Hawk Ridge to be removed and to leave it as a Council decision. To be able to use the parks more efficiently, a referendum would need to be discussed. 0 Commissioner Kowalewski inquired ifthere was a timeline for the ADA requirements. Mr. Haas responded that as long as progress was being made there would be no Regular Andover Park & Recreation Commission Meeting Minutes - June 7, 2007 Page 8 ramifications. He encouraged the Commission to explain the situation to City Council to see if they had any ideas. Chair Masloski stated if the Commission could show the need, Council might be in favor of them. Commissioner Boyer questioned ifhe meant more multi-use parks. Chair Masloski noted the City needed more small baseball fields and soccer fields. One option would be to implement a user's fee. He asked for direction from staff. Mr. Haas suggested keeping it in the budget in for the present time. Chair Masloski directed staff to review the recommendations for changes. Commissioner Scott inquired about the removal of the water tower. Mr. Haas answered that there was a two tier system. In ~e summer months, it was used all the time. ADJOURNMENT Motion by Scott, seconded by Butler, to adjourn the meeting at 8:53 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Albee) vote. Respectfully Submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. C