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HomeMy WebLinkAboutNovember 15, 2007 ~.....;h- ~ Wli WJ'\ I;A -(.0-01 0 PARK AND RECREATION COMMISSION MEETING - NOVEMBER 15, 2007 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on November 15,2007, 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Jim Lindahl, and Tony Kowalewski Commissioners Absent: Peggy Scott Also Present: Assistant Public Works Director, Todd Haas RESIDENTS FORUM 0 There were no comments at this time. APPROVAL OF MINUTES Motion by Lindahl, seconded by Hupp, to approve the 2007 Park Commission minutes as presented. Motion carried on 6-ayes, O-nays, I-absent vote (Scott). CONSIDER 2007-2008 HOCKEY RINK SCHEDULE Mr. Haas indicated he received the application from the hockey association with the accompanying documents that is required as part of the Guidelines to be able to use the City of Andover's facilities. The schedule that is being presented was very similar to last year's schedule. Tony Howard of2119 156th Avenue and President of Andover Huskies Youth Hockey Association stated that the numbers appeared to decrease, however they did not include the numbers of the Junior Gold program, which is about 39 kids, and the Junior Huskies program for 4-6 year olds where they learn to skate in hockey gear. Commissioner Hupp requested more information. Mr. Howard noted the fee was $6/class or $60/course, with two courses of nine sessions. There were about 100-120 0 kids participating to generate numbers for the upper levels. They were short on ice time. Regular Andover Park & Recreation Commission Meeting Minutes - November 15, 2007 Page 2 0 Commissioner Hupp added that the high school hockey players help the small kids, who were not required to purchase gear. Mr. Howard stated that often the parents had no experience in the sport, and it had become an informal way to answer questions and expose them to hockey. Chair Masloski stated that ifthe numbers grew in the mite program, the association would be strong for years. He inquired about the number of hours at outside rinks. Mr. Howard responded they had 240 hours at Anoka, and 300 hours at the Superrink from Coon Rapids. Those hours were 95% allocated to mites and the C squirts. Commissioner Kowalewski inquired if there were any tournaments this year. Mr. Howard answered there were three tournaments: Peewee A, Girls 12A, 12B, and 14A, and B2 Squirts in January, while C squirt, Peewee and Bantams had a tournament for the end of the year. Motion by Hupp, seconded by Butler, to approve the 2007-2008 Hockey Rink Schedule. Motion carried on 6-ayes, O-nays, I-absent vote (Scott). UPDATE OF FOX MEADOWSIDISC FRISBEE GOLF COURSE 0 Mr. Haas indicated there were no calls to the City to report. Commissioner Lindahl indicated that the Frisbee Golf Course was heavily used. CONSIDER CHANGES/GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC ASSOCIATIONS/CONTINUED Mr. Haas stated that there were two changes proposed at the last meeting. The first was the numbers from the previous year from the state organization or president signature. The second change based on Commission direction was that if damage occurred to one of the cities facilities or litter was not cleaned up after use of the facilities by the association or group, staff would determine the amount of time and materials that was spent to make repair or to clean up the site and the responsible association or group would be invoiced. Commissioner Hupp requested that the time be consistent. Mr. Haas responded that the cost of fencing and clean up varied, and would be based on the pay of the individual cleaning up the site. If the Guidelines were approved by the City Council, City Staff would then meet with the associations or groups to review the details of the new Guidelines with them. Commissioner Butler stated that it should include a penalty for not paying the fine such as not being allowed to use the fields. Commissioner Lindahl added that he believed a provision should be made for a verbal warning. 0 Regular Andover Park & Recreation Commission Meeting Minutes - November 15, 2007 Page 3 0 Mr. Haas indicated that the invoice would have 30 days for payment, because the association boards generally only meet once per month so this would give them an opportunity to have the invoice reviewed by their respective boards for approval. Motion by Lindahl, seconded by Kowalewski, to approve the Guidelines for Field Usage by Youth Athletic Associations with the changes recommended by the Commission concerning resulting action in the case of non-payment. Motion carried on 6-ayes, O-nays, I-absent vote (Scott). UPDATE OF THE PARK COMPREHENSIVE PLAN AND PARK DEDICATION FEE/06-46D/CONTINUED Mr. Haas indicated that the City Administrator would be at a meeting with Council, because they wanted to lower the amount for the Commercial/Industrial correlating it with other cities. Council would also address the amount allocated for Hawk Ridge Park and Rose Park. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. 0 Commissioner Kowalewski stated the frrst meeting of the Skateboard Task Force was tonight. There were three youth and one adult present at the meeting. There were announcements at a couple of the schools for those youth that wanted to participate. Commissioner Hupp added that good ideas were generated. The example from Oakdale was helpful. The group suggested a multi-level system. Staff had a list to follow-up with. All are invited to comment. Mr. Haas noted there was a consensus for concrete. Staff might be able to do some of the work. The Commission would most likely be seeing a recommendation from the Task Force sometime in February. The next meeting would be on December 6,2007 at 6 p.m. CHAIR'S REPORT Commissioner Kowalewski stated that three Andover teams went to State. Boys Football was 5A Champs, Girls Volleyball was runner-up in the state tournament, and the two teams for Adapted Soccer one was a semi-finalist and the other were state champs. Commissioner Lindahl inquired if the December 20th meeting was going to be held. Mr. Haas answered that it would be decided at December 6th meeting. Commissioner Hupp congratulated all the teams on the accomplishment that they will 0 remember for years to come. Regular Andover Park & Recreation Commission Meeting Minutes - November 15, 2007 Page 4 0 Commissioner Butler attended the meeting with City Council about the Comprehensive Plan, and he believed Chairman Masloski did a good job representing the Commission. Commissioner Boyer inquired about the amount of room for the Skate Park. Mr. Haas answered that staff was doing survey work on the site. Commissioner Boyer expressed interest in Oakdale. Mr. Haas stated he wanted to visit the site. Commissioner Boyer inquired if the Andover Station North Park Sliding Hill was mowed. Mr. Haas responded that it had been mowed, and fences were installed. A permanent fence might be needed in the long term, and miscellaneous funds could be used to build this permanent fence. Commissioner Lindahl suggested a hedge instead of a permanent fence. Chair Masloski spoke with the Community Center concerning Sunshine Park. Staff would help with clean up. He also attended the annual conference where they were focusing on facilities. He noted that there had been no preliminary plats have been submitted to the City recently, and commented that there would not be much money available for next year. In addition, there were vacancies on the Park Commission so 0 anyone interested should contact the City by December. He stated he would not be at the December 6 meeting, because he will be at another meeting for work, but would be watching the meeting on cable. ADJOURNMENT Motion by Lindahl, seconded by Hupp, to adjourn the meeting at 7:40 p.m. Motion carried on 6-ayes, O-nays, I-absent vote (Scott). Respectfully Submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0