HomeMy WebLinkAboutCC December 18, 2008
Orl~INJ
DATE December 18. 2007
ITEMS GIVEN TO THE CITY COUNCIL
~ Feasibility Reportl08-2A &08-2B/2008 Overlays
~ November 2007 Monthly Building Report
~ 2008 Fee Ordinance
~ Letter from Captain Dave Jenkins, Anoka County Sheriff's Office - 12/11/07
P,LEASEADDRESS.mHEsEltEMSAT THIS IIIIEEl1NGORPU" tHENI;~N '
THE NEXT AGENDA.
THANK YOU.
G:\STAFF\RHONDAAIAGENDA\CC L1ST,doc
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December 2007
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Feasibility Report
I 2008 Overlay Project
I City Project No. OB-02a & OB-02b
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Prepared by:
I Engineering Department
City of Andover
I 1685 Crosstown Boulevard NW
Andover, MN 55304
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C I T Y o F
I NDOVE
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, M,NNESOTA 55304. (763) 755-5100
I FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US
December 18, 2007
I Honorable Mayor and City Council
City of Andover
I 1685 Crosstown Boulevard NW
Andover, MN 55304
I Re: 2008 Overlay Project (C.P, 08-02 & 08-02b) Feasibility Report
City of Andover, Minnesota
I Dear Mayor and City Council:
With your authorization, we are pleased to submit this feasibility report addressing the proposed project
I costs and estimated assessments for the 2008 Overlay Project for the Northglen Area (Northglen 1st and
3rd Additions, Downtown Center, The Farmstead, Andover Community Shopping Center), and Grow
I Oak View Estates, The streets in these areas have been identified by City staff as needing repair, and
they are included in the City's 2008-2012 Capital Improvement Plan forreconstruction in 2008,
I The proposed improvements will include milling and reclaiming the existing roadway, paving a new
bituminous surface, storm sewer improvements, and constructing concrete curb and gutter in all areas
within the areas identified in conformance with the Concrete Curb and Gutter Policy.
I The total estimated cost of the proposed improvements is $1,033,480.00. This estimated cost includes
construction costs, contingencies, and indirect costs, The proposed project would be funded through
I assessments and the City's Road and Bridge Fund. Twenty-five percent (25%) of the total project costs
would be assessed to the benefiting properties in accordance with the Roadway Reconstruction
Assessment Policy. The total estimated assessment amount is $258,370.00. The remaining seventy-
I five (75%) of the total project costs would be funded through the City's Road and Bridge Fund. The
City costs are estimated at $775,110.00 for the proposed improvements. The estimated assessment
rates per development are as follows:
I . Northglen Area: $1,730,00/ unit
. Grow Oak View Estates: $3,780,00/ unit
I We recommend that the City Council review this report and, if acceptable, proceed with project
I implementation as proposed.
Sincerely,
I City of Andover Engineering Department
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David D. Berkowitz, P.E,
I Director of Public Works/City Engineer
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I FEASffiILITY REPORT
2008 OVERLAY PROJECT
CITY PROJECT NO. 08-02
I CITY OF ANDOVER, MINNESOTA
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I I hereby certifY that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
I G)-:a-Cl.~
I /2 /'3 JOt
Date I '
David D, BerkoWItz, P.E.
License No. 26757
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I 20GS OVERLAY PROJECT
TABLE OF CONTENTS
I Overview Page No,
1.0 INTRODUCTION 1
I 2.0 IMPROVEMENTS 2
I 3.0 RIGHT-OF-WAY 3
4.0 PERMITS 3
I 5,0 ESTIMATED PROJECT COSTS 3
I 6.0 FUNDING / ASSESSMENTS 3
7,0 PROPOSED PROJECT SCHEDULE 5
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8.0 CONCLUSIONS & RECOMMENDATIONS 5
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I APPENDIX
Exhibit 1: Project Location Map
I Exhibit 2: City Standard Detail 517, Typical Rural Residential Street Section-
Reconstruction
Exhibit 3: City Standard Detail 519, Typical Urban Residential Street Section-
I Reconstruction
Exhibit 4: City Standard Detail 501, Surmountable Concrete Curb & Gutter
I Exhibit 5: Northglen Area Addition Project Layout
Exhibit 6: Grow Oak View Estates Project Layout
Exhibit 7: Preliminary Cost Estimate - NorthgIen Area
I Exhibit 8: Preliminary Cost Estimate - Grow Oak View Estates
Exhibit 9: Preliminary Assessment Worksheet
Exhibit 10: Preliminary Assessment Roll- Northglen Area
I Exhibit 11: Preliminary Assessment Roll- Grow Oak View Estates
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I 2008 OVERLAY PROJECT
CITY PROJECT 08-02
I 1.0 INTRODUCTION
I The City of Andover annually completes a street mill and overlay / reconstruction project in a
portion of the City in need of rehabilitation. The intent of this mill and overlay program is to
provide the community with a high quality transportation system and maintain the integrity of the
I City's street infrastructure. Rehabilitation of the streets reduces routine maintenance (crack
sealing, pot hole patching, etc.), Long term, this reconditioning prolongs the structural stability
of the roadways, providing for a longer serviceable life,
I The mill and overlay project would consist of milling the existing street surface and constructing
a new asphalt surface. Per current City policy, in developments with existing bituminous curb or
I in rural areas without curb or ditches, concrete curb and gutter would be constructed. The
concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge,
I facilitates drainage of the roadway, reduces the amount of maintenance required by Public
Works, and reduces future reconstruction costs by minimizing the construction limits by
providing a fIxed edge to the roadway. Minor restoration work and storm sewer work would
I also be included with the project.
The reconstruction of the streets and any associated work will be funded through assessments to
I the benefIting properties and through the Road and Bridge Fund in accordance with the Roadway
Reconstruction Assessment Policy. Twenty-Five percent (25%) of the total project costs will be
assessed to the benefIting properties and the remaining seventy-fIve percent (75%) will be funded
I through the Road and Bridge Fund.
City staff evaluates each segment of roadway within the City every two years using a program
I called Cartegraph Pavement View to determine which roadways and developments are in the
most need of rehabilitation, Pavement View provides an analytical tool, which, along with site
inspections, review of maintenance records, and conversations with public works staff, allows us
I to determine the best schedule for the mill and overlay programs to maximize the program
benefIt and reduce the amount Of annual maintenance needed by our public works crews,
I The areas identifIed in the City's 2008-2012 Capital Improvement Plan (CIP) for the 2008
Overlay program are:
I . Northglen Area*
. Grow Oak View Estates
I *Northglen Area includes: Northglen 1st and 3rd Additions, Andover Center 2nd Addition,
Andover Community Shopping Center, Downtown Center, and The Farmstead
I A Project Location map is attached in the Appendix as Exhibit 1.
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2.0 IMPROVEMENTS
The proposed improvements will consist of milling the existing bituminous and utilizing it as C
reclaimed base, constructing surmountable concrete curb and gutter in areas that currently have C
bituminous curb, and paving three inches of bituminous (two lifts) over the top, meeting the
current design standards for the City of Andover residential streets, Tbis is a cost effective
method to reconstruct the roadways with an expected design life of 25+ years, Any necessary C
improvements to the existing storm sewer systems, including replacement of pipes, rehab or
replacement of structures, adjustment of castings, etc" would also be completed at this time,
Improvements to the storm water conveyance system will be made to improve water quality in C
the runoff from the projects. Improving the quality of storm water runoff is an initiative that the
City is required to comply with as a part of the NPDES Non-Degradation program,
Please refer to Exhibits 2, 3 and 4 in the Appendix for the current standard City details for Rural C
Residential Street Sections (with curb) for reconstruction projects, Urban Residential Street
Sections for Reconstruction, and Surmountable Concrete Curb & Gutter, C
Northglen Area
The majority of this area was originally paved in 1981. When initially constructed, the pavement C
section consisted of30' wide roadways from back of curb to back of curb (bib) with 2" of
bituminous wearing course over 4" of Class 5 aggregate base. Bituminous curb and gutter is ,.,
located within the entire plat except for the entrances to the county roads (Bunker Lake
Boulevard and Round Lake Boulevard), Concrete curb and gutter was constructed for these ..;
access points when the intersections were reconstructed under past County projects, In these 0
areas, damaged concrete curb will be replaced, but the majority of the curb and gutter is intact
and will be salvaged. The bituminous curb within the development will be replaced with
surmountable concrete curb and gutter, C
The proposed roadway section will include 3" of bituminous and surmountable concrete curb and
gutter that is 31' bib, The 31' bib width is less than the City standard of 33' bib width for urban C
section roadways with curb and gutter, Tbis street section will reduce the amount of widening
required to construct this segment of roadway, limiting the increase in impervious area for the
project, and in turn, the storm water runoff volume. Limiting the width to 31' will also minimi7.e C
impacts to existing yards, driveways, and landscaping,
The existing storm sewer system in this area is in need of repair, When originally constructed, C
the catch basins and manholes were made by individual bricks, which have significantly
deteriorated, The storm sewer structures will be replaced with pre-cast concrete catch basins and C
manholes, which are the current City standard. These structures will have sump baskets in them
to help remove sediment from the storm water runoff, In addition, a storm water treatment
structure will be installed near the discharge point from this area to further clean the storm water C
runoff prior to ultimately discharging into a wetland west of Round Lake Boulevard, These
improvements are necessary to maintain the storm water conveyance system, and also to help
improve the quality of the storm water runoff, ~
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A project layout for this area is included in the Appendix as Exhibit 5.
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I Grow Oak: View Estates
This area was originally paved in 1973. When initially constructed, the pavement section
,I consisted of32' wide roadways bib with 2" of bituminous wearing course over 3" of Class 5
aggregate base and 4" of Class 4 aggregate base with bituminous curb and gutter, The roadway
was originally constructed 32' wide since there was a potential for this route to be designated as a
I collector street. After completion of the roadway, it was decided that this route would not be
designated as a collector.
I The proposed roadway section will include 3" of bituminous with surmountable concrete curb
and gutter that is 31' bib. The 31' bib width meets the City standard 31' bib width for rural
section roadways with curb and gutter, The total width of the roadway will be slightly reduced
I with this project, which will help minimize impacts to existing yards and driveways,
In 2005 a storm sewer system was constructed to convey storm water runoff from the southern
I portion of Navajo Street to the north down a steep hill and into the Grow Oak: View Park. One
additional catch basin with a sump will be constructed in the roadway and tied into this system to
I provide storm water cleaning and facilitate drainage. A low area with curb cuts and a culvert will
be replaced with catch basins and sumps at a low point near the northern part of the project. This
new storm sewer will provide some storm water cleaning for previously untreated runoff.
I A project layout for this area is included in the Appendix as Exhibit 6.
I 3.0 RIGHT-OF WAY I EASEMENT
I All improvements to the roadways and drainage systems would be contained within the existing
right-of-way and utility easements.
I 4.0 PERMITS
I The City of Andover Engineering Department would obtain any necessary permits for the
project, Permits will be required from the Anoka County Highway Department, the Minnesota
I Pollution Control Agency (NPDES Storm water Permit), and the Lower Rum River Watershed
Management Organization,
I 5.0 ESTIMATED PROJECT COSTS
I The total estimated project costs are as follows:
Northglen Area: $ 837,020.00
I Grow Oak: View Estates: $ 196.460.00
Total Estimate Project Cost $1,033,480.00
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These estimated costs include construction costs, contingencies, and indirect costs. These costs
are estimated based upon preliminary design, The final cost will be based upon final design, C
actual work completed by the contractor, and unit bid prices for the project Detailed cost
estimates for each development are included in the Appendix as Exhibits 7 and 8, C
6.0 FUNDING / ASSESSMENTS C
The project is proposed to be funded by a combination of special assessments and City funds, In
accordance with the Roadway Reconstruction Policy, twenty-five percent (25%) of the total ~
project costs would be assessed to the benefiting properties, or specifically those fronting along ~
the newly reconstructed roadways, It is proposed that City funds come from the City Road and
Bridge Fund as designated by the City Council. 0
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The Andover Assessment manual lists four methods of assessments, They are: area, unit, front
footage (short side) and variable costs. For this project the per unit method would be used to C
assess each property for their individual benefit. To calculate the rate per unit, twenty-five
percent (25%) of the total project costs would be divided by the number of occupied or
potentially buildable parcels in each development. C
There are several commercial properties that front the roadways in the Northglen Area. It is
being proposed to treat each of these commercial properties as one unit. While there is concrete C
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curb and gutter currently constructed in front of each of the commercial units, additional work, in
particular replacement of concrete driveway aprons will be completed adjacent to these parcels. C
Street replacement in these areas will be minimal, There are park parcels located within each
project (Rose Park and Grow Oak: View Park) that will be assessed as one unit each. The
assessments for the parks will be paid for from the Road and Bridge Fund. There is a municipal C
well within the Northglen Area that will be assessed one unit. The assessment for the well parcel
will be paid for through the Water Utility Fund,
The estimated assessment rate per unit for the residential parcels and also those parcels 0
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previously discussed is:
Grow Oak: View Estates (13 units): $1,730,00/ unit m
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Northglen Area (121 units): $3,780,00/ unit
Detailed Preliminary Assessment Worksheets and Preliminary Assessment Rolls are included in C f
the Appendix as Exhibits 9, 10 and 11. ~
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7.0 PROPOSED PROJECT SCHEDULE ~
If the project is initiated by the City Council the project schedule would be as follows: ~
Neighborhood informational meetings are held 11/7/07 & 11/13/07 C
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I City Council orders feasibility report 12/04/07
City Council receives feasibility report / Orders Public Hearing 12/18/07
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Hold Public Hearing / Authorize plans and specs 1/15/08
I City Council approves plans and specifications and authorizes 3/04/07
Advertisement for Bids
I Advertise in the Anoka Union and Construction Bulletin 3/7/07 - 3/28/07
I Receive bids 4/3/07
City Council awards contract 4/15/07
I Contractor begins construction 6/9/07
I Project Substantially Complete 8/15/07
Project Final Completion 8/29/07
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I 8.0 CONCLUSIONS & RECOMMENDATIONS
8.1 Conclusions
I As a result of this study, we conclude that:
l. The streets in these areas are in need of repair and are identified for
I reconstruction in the City's 2008 - 2012 Capital Improvement Plan.
2. The streets need to be brought up to the current standard pavement section
with concrete curb and gutter where there is existing bituminous curb.
I 3. The total estimated cost for the proposed improvements is $1,033,480,00.
These estimated costs include construction costs, contingencies and
indirect costs,
I 4. The project is feasible from an engineering perspective.
8.2 Recommendations
I l. The City Council and City Staff review this report in detail.
2. A public hearing shall be held by the City Council to determine if the
I project is to be carried forward as presented.
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FEASIBILl1Y REPORT
I N FOR
I 2008 MILL & OVERLAY PROJECT
-- PROJECT LOCATION
I CI1Y PROJECT NO. 08-020 & 08-02b
ANDOVER, MINNESOTA
I EXHIBIT 1
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I SURMOUNTABLE CONCRETE CURB & GUTTER
I 12/26/00
@ STANDARD DRAWING
I ANDOVER NO,
CITY OF 501
I 2006
Exhibit 4
-
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I if\,'tiiWI'j~
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[II WATER
o PARK
I 0 PARCELS
Map Scale: 1 inch = 500 feet "
Map Date: 10/1912007
I WD+~ :Cnss-J."rl:,"'-" ~,o"er+;~,s Data Date: October 10, 2007
..L _ L A Sources: ANDOVER GIS
,..-0 pt,. tAr.se.,sSeq, ANOKACOUN1YASSESSOR
Disclaimer:
I Cop""hI"'2' " G, c,
Exhibit 5
-
I
I ',AW[\i,""..
City of Andover - 2008 Overlays - Grow Oak View Estates
I I 17413
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II WATER
I illili!J PARK
o PARCELS Map Sca'e: 1 inch = 500 feet 6)
Note: '('0$$- ....,.f"..J f~j)edrc.r Map Date: 10/1912007
I Data Date: October 10, 2007
+. be. (). sscsse.c.f. Sources: ANDOVER G'S
ANOKA COUNiY ASSESSOR
Disclaimer:
I CopyrighlCl2 r's dgeGIS,U. .
Exhibit 6
".
I
I 2008 Overlay Project (C.P. 08-02)
I Feasibility Cost Estimate - Northglen Area
STREETS
I
2 Traffic Control LS I $7,500.00 $7,500,00
I 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 1,300 $ 1.00 $1,300,00
4 Sawcut & Remove Bituminous Driveway SY 2,400 $4,00 $9,600,00
5 Sawcut Bitummous Pavement LF 250 $5.00 $1,250.00
6 Remove/Salvage/lnstaIl Mailbox Each 60 $100,00 $6,000,00
I 7 Remove/SalvagelInstaIl Mailbox Cluster Each 15 $250,00 $3,750,00
8 Remove Stonn Sewer Pipe/Culverts LF 0 $10,00 $0.00
9 Adjust Catch Basin I Manhole Each 7 $300,00 $2,100.00
10 Adjust Sanitary Manhole - New Rings Each 32 $300,00 $9,600,00
I II Adjust Gate Valve Box - New Top, Key Each 31 $350,00 $10,850,00
12 Straighten Gate Valve Box Each 6 $500,00 $3,000,00
13 Relocate Hydrant &'Valve Each 5 $1,000,00 $5,000,00
14 6" Sanitary Sewer Service LS I $1,200,00 $1,200,00
I 15 I 1/2" Copper Water Service LS 1 $1,750.00 $1,750,00
16 Bituminous Pavement Reclamation SY 31,330 $0,75 $23,497.50
17 Fine Grade & Reshape Subgrade STA, 70 $150,00 $10,500,00
18 Common Excavation (EV) CY 2,070 $8,50 $17,595,00
I 19 Subgrade Correction Excavation (EV) , CY 220 $10,00 $2,200.00
20 Select Granular Borrow (LV) CY 310 $15,00 $4,650.00
21 Pulverized Topsoil Borrow (LV) CY 690 $18,00 $12,420,00
22 Aggregate Base Class 5 TN 1,050 $15,00 $15,750,00
I 23 Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 2,150 $56,00 $120,400.00
24 Bituminous Wear Course (MnDOT 2350 LV 4) TN 2,450 $58,00 $142,100.00
25 Bituminous Tack Coat Gal 1,020 $2,00 $2,040,00
26 Concrete Driveways (6" Thick) SF 1,300 $4.25 $5,525.00
I 27 Sunnountable Concrete Curb & Gutter LF 13,400 $8.50 $113,900,00
28 Silt Fence LF 500 :1>3,00 $1,500.00
29 Sod SY 5,960 $2.90 $17,284.00
30 Salvage I Reinstall Landscaping I Sprinklers LS I $10,000,00 $10,000,00
I - IStnpmg LS I :l>1,UUU,UU --
_"P"'''~'''C"''''''''iIi''''''W'''~_i!l\i1r_.
:).;i;;".:0(':~)~",,,,F'ke4B1t%:1ii5l: @g ,'"Will,.} ox.- ~L "':~
Estimated Construction Cost $578,261,50
I 5% Contingency $28,913,08
Total Estimated Street Reconstruction Cost $607,174.58
I
I
I
I
I
I Preliminary Cost Estimate - Northglen Area
- Exhibit 7
I
I
SUMMARY OF PROJECT COSTS FOR NORTHGLEN AREA
I Streets
Estimated Construction Cost $607,]70,00
I Indirect Costs $]25,990,00
$733,160.00
I Storm Sewer
Estimated Construction Cost $86,000.00
Indirect Costs $] 7,850,00
I $103,850.00
TOTAL ESTIMATED PROJECT COST $837,010.00
I SUMMARY OF CITY COSTS FOR NORTHGLEN AREA (75%)
Estimated Construction & Indirect Costs $627,760,00
I SUMMARY OF ASSESSABLE COSTS FOR NORTHGLEN AREA (25%)
Estimated Construction & Indirect Costs $209,250,00
I
I Note: Totals are rounded to the nearest $] 0 for simplicity, Actual amounts will be used for the fmal assessments calculations,
I
I
I
I
I
I
I
I
I Preliminary Cost Estimate - Northglen Area
- Exhibit 7
I
I 2008 Overlay Project (C.P. 08-02)
I Feasibility Cost Estimate - Grow Oak View Estates
I I Mobilzation L I
2 Traffic Control LS I
I 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 1,100
4 Sawcut & Remove Bituminous Driveway SY 250
5 Sawcut Bituminous Pavement LF 50
6 RemovelSalvagelInstall Mailbox Each 6
I 7 Remove/Salvagel1nstall Mailbox Cluster Each 2
8 Remove Stonn Sewer Pipe/Culverts LF 80
9 Bituminous Pavement Reclamation SY 10,040
10 Fine Grade & Reshape Subgrade STA, 17
I 11 Common Excavation (EV) CY 540
12 Subgrade Correction Excavation (EV) CY 80
13 Select Granular Borrow (LV) CY 110
14 Pulverized Topsoil Borrow (LV) CY 180
I 15 Aggregate Base Class 5 TN 230
16 Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 550
17 Bituminous Wear Course (MnDOT 2350 LV 4) TN 560
18 Bituminous Tack Coat Gal 270
I 19 Concrete Driveways (6" Thick) SF 1,100
20 Surmountable Concrete Curb & Gutter LF 3,500
21 Erosion Control Blanket SY 470
22 Silt Fence LF 500
I 23 Sod SY 1,540
24 Salvage / Reinstall Landscaping / Sprinklers LS I
I Estimated Construction Cost $141,211.00
5% Contingency $7,060.55
Total Estimated Street Reconstruction Cost $148,271.55
I
I Each
Each
Each
Each
I Each
Each
Each
LF
I LF
Each
CY
I Estimated Storm Sewer Cost
5% Contingency
Total Estimated Storm Sewer Cost
I
I
I Preliminary Cost Estimate - Grow Oak View Estates
- Exhibit 8
I
I SUMMARY OF PROJECT COSTS FOR GROW OAK VIEW ESTATES
I Streets
Estimated Construction Cost $148,270.00
Indirect Costs $30,770.00
I $179,040,00
Storm Sewer
I Estimated Construction Cost $14,430.00
Indirect Costs $2,990.00
$17,420,00
I TOTAL ESTIMATED PROJECT COST $196,460,00
I SUMMARY OF CITY COSTS FOR GROW OAK VIEW ESTATES (75%)
Estimated Construction & Indirect Costs $147,350.00
I SUMMARY OF ASSESSABLE COSTS FOR GROW OAK VIEW ESTATES (25%)
Estimated Construction & Indirect Costs $49,120,00
I
I Note: Totals are rounded to the nearest $10 for simplicity, Actual amounts will be used for the fmal assessments calculations,
I
I
I
I
I
I
I
I
I Preliminary Cost Estimate - Grow Oak View Estates
Exhibit 8
-
I
I PRELIMINARY ANDOVER ASSESSMENT WORKSHEET
I Project Name: 2008 OVERLAYS Project No, : 08-02a & 08-02b
Feasibility Report Date: December 18, 2007 Amount: $ 855,870,00
I Contract Award Date: Amount: $ -
Estimated Construction Cost Amount: $ 855,870,00
I Esthnated EXDenses
I Engineering (Includes Surveying, Inspection & Staking): $ 102,700,00
Consulting Costs $ -
Aerial Mapping (1 % of street) $ 7,550.00
I Drainage Plan (0.3% of street/storm) $ 2,570,00
Administration (3%) $ 25,680,00
Assessing (1%) $ 8,560,00
Bonding (0.5%) $ -
I Recording Fees / Legal & Easement $ -
Advertising $ 1,200.00
Permit and Review Fees $ 1,500,00
I Street Signs (Materials and Labor) $ 8,000.00
Material Testing $ 7,000,00
Construction Interest $ 6,500.00
I City Costs $ 6,350,00
Total Estimated Expenses $ 177,610,00
Expenses Multiplier 20,75%
I Total Estimated Project Cost Amount: $ 1,033,480.00
I Northalen Area (C,P, 08-02a)
Estimated Construction Costs $ 693,170,00
I Estimated Assessable Construction Costs (25%) $ 173,290.00
Assessable Indirect Expenses $ 35,960,00
Total Estimated Assessable Costs $ 209,250.00
I Feasibility Assessment Rate Per Unit $ 209,250,00 /121 Units= $ 1,730,00
Grow Oak View Estates (C,P, 08-02b)
I Estimated Construction Costs $ 162,700,00
Estimated Assessable Construction Costs (25%) $ 40,680.00
Assessable Indirect Expenses $ 8,440.00
I Total Estimated Assessable Costs $ 49,120,00
Feasibility Assessment Rate Per Unit $ 49,120,00 /13 Units= $ 3,780,00
I Total Estimated Assessments $258,370.00
Total Estimated City Costs $775,110.00
I
I Preliminary Assessment Worksheet
Exhibit 9
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CITY OF ANDOV~R
COUNTY OF ANOKA
STATE OF MINNESOTA
ORD. NO. 337
AN ORDINANCE AMENDING CITY CODE 1-7-3 ESTABLISHING PERMIT FEES, SERVICE CHARGES,
AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
The following permit fees and service charges are hereby established for the year ~2008.
Administration:
Administrative Fee: (non project related activity) 15% of total charges for overhead costs
Approval/Recordingof Deeds:
Abstract & Torrens Properties $6G.OO $100.00 A. .,. ,n. "'." AA
Bad Check Fee: $30.00
Canvasser/Solicitor License: Investigation Fee $25.00 per individual- 30 day license (Ord 352)
City Publications:
Budget $25.00
Financial Statements $25.00
Comp Plan $25.00
Copies: (per sheet)
Up to 8 Yz" x 14" $0.35
Oversize $0.50
18"x24" $3.00
24"x36" $4.00
Larger Sizes $7.00
Surveys $3.00
Surveys Requested by Owner $1.25
Ordinance 8 $25.00
Ordinance 10 $10.00
All other Ordinances $1.00
Dog Licensing:
Yearly License $6.00 per year
Commercial Kennel (more than 3 dogs) $250.00 Includes mailing labels
Commercial Kennel Recording Fees
Abstract and Torrens $6G.OO $100.00 Inekules :\nab CellHty Fee $4t'i.90 + StaffTime
Private Kennel (more than 3 dogs) $200.00 Includes mailing labels
Annual Kennel Renewals $25.00
Facility Use Fees:
Sunshine Park Gazebo Rental $30.00 per 4 hour period
Non-Profit/Service Organizations N/C weeknights after 4:30 p.m Monday. Friday
Sunshine Park Conference Room
Non.Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit
For.Profit Organizations./Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit
Sunshine Park Building - Athletic Assns $50.00 refundable key/damage/maintenance deposit
City Hall Conference Room A
Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.m
For-Profit Organizations/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit
City Hall Conference Room B
Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.m.
For-Profit Orgs/Businesses $25.00 + $50.00 refundablelkey/damage/maintenance deposit
G:\FINANCElPROJECTS\BudgetlBudgeI2008\Fee 5<:hedule. 200S.DOC Page 1
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.'
City Hall Front Conference Room
Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit
For-Profit Orgs/Businesses $25.00 +$50.00 refundable key/damage/maintenance deposit
Council Chambers
Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit
For-Profit Orgs/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit
City Hall Lunchroom
Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit
For-Profit Orgs/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit
Field Lights $50.00 refundable key/damage/maintenance deposit
Community Center
Prime Time Ice Rental
Weekdays 3:00 p.m. to 10:00 p.m. $166.00 per hour
Weekends 7:00 a.m. to 10:00 p.m. $166.00 per hour
Non-Prime Ice Rental $135.00 per hour
Open Skate $4.00 adults
$3.00 students age 18 and under
Sk-ate R-ental $3.00 per lowe hem mer-ements (minimam lowe hems)
Prime Time Field House Rental
Weekdays 3:00 p.m. to 10:00 p.m. $40.00 per hour
Weekends 7:00 a.m. to 10:00 p.m. $40.00 per hour
Non-Prime Field House Rental $35.00 per hour
()Pen Gym $2.00 per helIF session
False Alarm Fine: (Police & Fire) $75.00 fee upon receipt of third false alarm notice at an address in one
calendar year. Each additional false alarm after the third is $75.00.
Garbage Hauler License: $150.00 per year + $25.00 per truck inspection
$50.00 re-inspections per truck
Horses:
Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee
Impoundment of Horses (city ordered) Per contracted rate + administrative fee
Transportation (trailer rental) Per contracted rate + administrative fee
.
Interest Charl!e on Past Due Escrows: 18% annually (if not paid within 30 days of bill date)
Liquor:
3.2 % Malt Liquor
Off Sale $75.00 per year
On Sale $200.00 per year
Temporary On Sale $25.00 - 3 day maximum
2:00 a.m. Closing $100.00 per year
Intoxicating:
Sunday Liquor $200.00 per year
On Sale Liquor $5,250.00 per year
On Sale Wine $500.00 per year
Off Sale Liquor $200.00 per year
2 a.m. Closing $100.00 per year
Liquor Comoliance Violations
1 st Violation $750.00
2nd Violation $1,500.00
3'd Violation $3,000.00
4th Violation Suspension or revocation
G:\FINANCE\PROJECTS\Budgel\BudgeI2008\Fee Schedule. 2008,DOC Page 2
,..
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lvlaps:
City Maps $3.00
Zoning Maps 11 "xI7" colored $4.00
Topographical Maps $11.00 per acre
Full Size Color Maps 36"x36" $15.00
Y, Section / Address Book $38.00
Custom GIS Maps Time and materials
Notary Fee: $3.00 per document
Outdoor Food & Beverage Sales/Temp.
Retail Food Establishment: $25.00 - 10 dav license
Outdoor Party Permit Fee: $10.00
Barricades $50.00 refundable damage deposit
Outdoor Promotional Fee-Temporary: $100.00 per event
Peddler License: $100.00- 30 day license
Project Recovery Rate Factor:
Engineering Inspection Services 2.9 x hourly rate
City Staff Services 2.0 x hourly rate
(All projects directly related to staff time.
All public & private improvement projects.)
Special Assessment Searches: $25.00 each
Therapeutic Massage Establishment **: All fees include investigation fee
Single Application Fee $200.00
Corporate Application Fee $300.00
Partnership Application Fee $300.00
Renewal Fee $150.00
** Requires Conditional Use Permit
Therapeutic Massal!e Therapist: $175.00 annually
Tobacco License: Admin & Enforcement $250.00
Tobacco Compliance Violations
I st Violation $75.00
2nd Violation within 24 months $200.00
3rd Violation within 24 months $250.00 in addition to license suspension for not less than 7 days
Individual selling to a minor $50.00
Transient Merchant License: $50.00 - 7 dav license
Tree Trimmer License:
Commercial License Fee $50.00 per year
Vehicle Sales License: $105.00 per year
G:IFINANCElPROJECTSIBudgel\Budget 2008\Fee Schedule. 2008.DOC Page 3
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Building Inspections & Permitting #
Ae:ricultural Buildine: Permit: $5.00
Air Conditionine: Installations: ~ $75.00 (State Surcharge Add 50~)
Air to Air Exchane:e Permit: ~ $75.00 (State Surcharge Add 50~)
Basement Refinishine: Permit: $100.00 (State Surcharge Add 50~)
Building Department Escrows:
As-Built Survey $500.00
Grading & Erosion Control $1,500.00
Black Dirt & Sod 15 ft. wide blvd. (Urban lot) $0.33 per sq. ft.
Topsoil, Seed & Mulch 18 ft. wide (Rural lot) $0.09 per sq. ft
Front Yard Sod or Seed (Urban Lot) $2,500.00
Hydro-seeding - (in addition to sod escrow) $160.00
Retaining Wall $20.00 per sq. ft.
Driveway (Urban lot) $1,181.00
Driveway Apron (Rural lot) $400.00 I
Steps $100.00 perriser I
Sidewalk $3.00 per sq. ft. I
Garage Floor $3.00 per sq. ft. I
!
Trees $750.00 I
I
Buildine: Re-insnection Fee (after 2na insnect): $47.00 established under state bldg code ,
i
Certificate of Occunancv: $10.00 . ,
Commercial Building Permit Fee Schedule: . 1. State of Minnesota Building Valuation Data, Dated 05/98. i
I
2. Fees for Commercial Buildings Computed on Contract Bid Price. I
3. Plan Check Fee shall be 65% of Permit Fee.
4. Fees shall be based on the 1997 Uniform Building Code Schedule lA.
5. The above fees apply to all new construction, alterations & repairs.
Commercial Plumbing Plan Review: 25% of the plan review fee (from the 1997 UBC fee schedule) when plan
reviews are completed by the State Plumbing Division or State Bnilding
Division and the city does the inspections (Minnesota rule part 1302.0600,
subnarts I, 2, and 4)
Contractor Licenses:
Contractor Verification Fee $5.00
Contractor License $50.00
Demolition Permits:
Single Family Structures $100.00
Two Family Structures $150.00
Single/Double Garages ~ $75.00
Barns ~ $75.00
Multiple Family Structure
First Two Units $150.00
Each Additional Unit $50.00
Commercial Units $10.00 per $100.00 Demolition Costs ($200.00 minimum)
Escrow Insnection Fee: $50.00 oer inspection
Footine: to Grade: $50.00 oer inspection
Garae:e Furnace Permit: ~ $75.00 per unit (State Surcharge Add 50~)
Gas Firenlace Permit: ~ $75.00 oerunit (State Surcharge Add 50~)
Geo-thermal Heatinl! Permit: . ~ $75.00 (State Surcharge Add 50~)
Grading Inspection Fees (engineering):
First Inspection No charge (included in bldg permit fees)
Second Inspection No charge (included in bldg permit fees)
Third Inspection ~ $75.00
Fourth Inspection $100.00 $125.00
Fifth and any subsequent Inspections $125.00 $150.00 each
Heating Installations:
Furnace / Air Combo $85.00 (State Surcharge Add 50~)
Boiler $75.00 (State Surcharge Add 50~)
In Floor Heating $50.00 (State Surcharge Add 50~)
Furnace ~ $75.00 (State Surcharge Add 50~)
Water Heaters $15.00 (State Surcharge Add 50~)
House Movinl! Permit: ~ $75.00
LawnSnrinkIer Permit: $50.00 (State Surcharge Add 50~)
G:\FINANCE\PROJECTS\BudgeIlBudgeI2008\Fee Schedul. .2008.DOC Page 4
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Plan Check Trees ProtectionlIns ection: $65.00
Plan Check Fees:
Residential ennit fee
Plumbin : ( er 0 enin
Re-roofin Permit:
Rental Housing License (see ord.):
Structures without fire suppression systems $75.00 per unit inspected every two years (except owner occupied) Bldg code
& fire code inspections.
Structures with fire suppression systems $52.00 per unit inspected every two years (except owner occupied) Bldg.
Code & fire code inspections. This includes common areas in the building.
Re-ins ection Fee $47.00
Septic System:
Pumping $15.00
New Installation or Repair:
At Grade
Mound or Bed
Sidin Permit:
Well & Se tic Verification Processin :
G:\FINANCElPROJECTS\Budget\Budget 2008\Fee Schedule. 2008.DOC Page 5
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EnldneeriDl!
Curb Cut Permit: $50.00 permit issuance
Hold Harmless / Encroachment Al!reement Fee: $eMG $100.00 .
Fence (Plan Check): $25.00
Flood Zone Search/MaD: $15.00
Retaininl! Wall (Plan Check): $25.00
Rights-of-Way Permit Fee Structure:
Annual Registration Fee $50.00
Excavation Permit Fee $200.00
Per Add'l Excavation (paved area) $30.00
Per Add'l Excavation (unpaved area) $15.00
Trench Fee
Underground UtilitylTelecom Installation $40.00 per 100 L.F.
Directional Boring or Tunneling (in addition to
excavation permit fee)
Underground UtilitylTelecom Installation Open $55.00 per 100 L.F.
Trenching (in addition to excavation permit fee)
Overhead Utility/Telecom Installation (in addition $5.00 per 100 L.F.
to excavation permit fee)
Obstruction Permit Fee $50.00
Permit Extension Fee $55.00
Annual Mapping Fee $10.00 per Permit ($0.00 if in the City format)
Delay Penalty (up to 3 days late) $60.00
(each day late over 3 days) Plus $10.00 per Day
Individual Service Work in the Right-of-Way $500.00 annual fee or $10.00 per service
Per Lot Fee (Can be used as an alternative for new
developments)
Urban Rural
Connexus Energy $31.00 per lot $35.00 per lot
ReliantEnergy $39.00 per lot $60.00 per lot
Qwest $24.00 per lot $40.00 per lot
AT&T $34.00 per lot $47.00 per lot
Special Assessment Costs (Estimated): See Development Contract Escrows
Street Qpeninl! Permit (Sewer & Water): $350.00 - Permit & Engineering Inspection
Trail Fee (Bikeway/Pathway):
Residential $612.0a $626.00 per unit
Internal Trails (New Plats) Developer's Responsibility
CommerciallIndustrial Developer's Responsibility .
Vacation of Easement $125.00 - Includes mailing labels
Recording Fee: . "'AC ^^ M. .
Abstract and Torrens $eMG$100.00
G:\FINANCE\PROJECTS\Budgel\BudgeI2008\Fee Schedul.. 200B.DOC Page 6
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CITY INSTALLED IMPROVEMENTS
Part A of Development Contract
1. Developer's Inmrovements Costs
. Erosion Control................................................................................................................................ $750.00
. Tree Protection ................................................................................................................................. $750.00
. Street Sweeping............................................................................,................................................ $1,000.00
. Iron Monwnents .................................................................................................................. $100.00 per Lot
. Grading, Clearing & Grubbing Certification, As-Bullts .............................. Value of Work Not Completed
. Tree Removal............................................................................................................................... $1,000.00
. Installation of Street Lights ......................................................................... Value of Work Not Completed
. Grading Certification & As-Builts ................................................................................................ $2,500.00
. Landscaping Improvements (if required) .................................................... Value of Work Not Completed
. Sodding of Boulevard (if required in common areas) ................................. Value of Work Not Completed
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements.
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150%
to establish the Developer's Security for the project.
Part B of Development Contract
1. Developer's Improvements Costs
. Streets & Utilities (Based on Developer's estimated construction cost)................... ...... ..... Value of Work
. Trails/Sidewalks...................................................................................... .....Value of Work
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements.
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105%
to establish the Developer's Security for the project.
2. Proiect Security Reauirements Prior to Final Street & Utility Plans & Specifications are as follows:
a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested
prior to the execution of the development contract. This will be returned to the developer when the development contract is
executed. This only applies to urban developments.
Soecial Assessment Costs (estimated)
1. Estimated Construction Costs (costs vary according to project requirements):
./ Lateral Sanitary Sewer ./ Storm Sewer
./ Trunk Sanitary Sewer ./ Streets
./ Lateral Water Main ./ Sidewalks
./ Trunk Water Main ./ Other
All project cost estimates are identified within the project feasibility report. The construction cost estimates are based on current
industry construction cost standards. The fmal construction costs are based on competitive bids and final construction quantities.
Development of Street & Utility Feasibility Report....... ............... ............. .......... .$5,090.00 $7;500.00
2. Estimated Project Expenses:
./ Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon
billable hourly rates times project recovery rate factor.
./ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % of the value of the street construction. The fmal value
is based upon 1 % of the final street costs.
./ Administration - 3%. The estimate is based upon 3% of the estimated construction cost. The final value is based upon
3% of the fmal construction cost.
./ Assessing - 1 %. The estimate is based upon 1 % of the estimated construction cost. The fmal value is based upon 1 % of
the final construction cost.
./ Legal - Legal costs will be actual billing.
G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008.DOC Page 7
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./ Easement - Estimates are project-specific. I
./ Advertising - Project specific.
./ City Costs - Includes inspection and city related project costs. ,
,
./ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost I
determination. ;
./ Construction Interest - Rate is determined at time ofproject estimate.
./ Bonding - 0.5% of total project cost.
./ Drainage Plan - 0.3% of street & storm sewer costs.
./ County Road Improvement Fee (if applicable) - Project-specific, determined at Preliminary or Final Plat
3. Crack Seal ang Seal Coating: $1.30 x sq. yd. of paved street surface.
DEVELOPER INSTALLED IMPROVEMENTS
Part A of Develooment Contract
1. Developer's Improvements Costs
. Erosion Control.................................. .....,........................................................................................ $750.00
. Tree Protection...............................................:..............,.................................................................. $750.00
. Street Sweeping............................................................................................................................. $1,000.00
. Iron Monuments ..............................................:................................................................... $100.00 per Lot
. Grading, Clearing & Grubbing Certification, As-Builts .............................. Value of Work Not Completed
. Tree Removal......................................................................................,........................................ $1,000.00
. Installation of Street Lights ......................................................................... Value of Work Not Completed
. Grading Certification & As-Builts ................................................................................................ $2,500.00
. Landscaping Improvements (if required) .................................................... Value of Work Not Completed
. Sodding of Boulevard (if required in common areas) ................................. Value of Work Not Completed
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements.
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150%
to establish the Developer's Security for the project.
Part B of Develooment Contract
1. Developer's ImProvements Costs
. Streets & Utilities (Based on Developer's estimated construction cost)............ ....... Value of Work
. Trails/Sidewalks.............................................,............................... ...Value of Work
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements.
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105%
to establish the Developer's Security for the project.
Pro;ect EXDenses
1. Proiect Expenses to be Paid Before Street and Utility Construction Can Begin:
./ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % ofthe value of the street construction. The fmal value
is based upon 1 % of the final street costs.
./ Administration - 2%. The estimate is based upon 2% of the estimated construction cost. The fma1 value is based upon
2% of the fmal construction cost.
./ Crack Seal and Seal Coating - $1.30 x sq. yd. of paved street surface.
./ * Water Area Charge - Refer to Water Fees, Page 14
./ * Water Connection Fee - Refer to Water Fees, Page 14
./ * Sanitary Sewer Area Charge - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer Lift Station Connection Fee (if applicable) - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer 2nd Lift Station Connection Fee (if applicable) - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer & Water Main Railroad Crossing Fee - Refer to Sanitary Sewer Fees, Page 13
./ County Road Improvement Fee (if applicable) - Project specific, determined at Preliminary or Final Plat
G:IFINANCElPROJECTSIBudgetlBudget 20081Fee Schedule. 2008.DOC Page 8
2. Proiect Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows:
a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested
prior to the execution of the development contract. This will be returned to the developer when the development contract is
executed. This only applies to urban developments.
3. City Costs including engineering (design). inspection and City related proiect costs. The amount of expenses shall be invoiced to
the developer as work is completed.
G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule, 2008.DOC Page 9
Fire
Accident Response Fees **:
Each Fire EnginelPumper $250.00 per hour
Each Utility Vehicle or Pickup $125.00 per hour
Each Firefighter $11.50 each, per hour
Chief( s) response $75.00 per hour
Fire Marshal response $50.00 per hour
** Fees would be charged to the insurance companies of the parties involved. Fire officer would collect information needed to
charge on the scene. The resident, should the insurance companv not pav, will not be responsible for the charges.
Copies of Fire Reports: $20.00
Building and Fire Re-inspection Fees: $47.00 per hour
Burning Permits: $20.00
Fire & Pvrotechnics Special Effects: $250.00 .
Gas Pipeline Response Fees **:
Each Fire EnginelPumper $250.00 per hour
Each Utility Vehicle or Pickup $125.00 per hour
Each Firefighter $11.50 each, per hour
Chief( s) response $75.00 per hour
Fire Marshal response $50.00 per hour
** This fee would be charged to contractors or sub-contractors who hit properly marked gas lines. Charges would not apply to
residents who hit a gas line.
Home Occupation Inspections: $47.00 oer hour
Inspection Fees:
Aboveground Storage Tanks Permit Fee - 1.25% of total project value (minimum $25.00).
Plan Review Fee - 65% of permit fee (minimum $25.00).
Commercial Hood Extinguishing Systems Permit Fee - 1.25% oftotal project value (minimum $25.00).
(plan review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00). .
Day Care Licensing Inspections $50.00 I- per inspection (includes 1 re-inspection)
Fire Alarm Systems (plan review, permit, Permit Fee - 1.25% of total project value (minimum $25.00).
inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00).
Fire Sprinkler Monitoring Systems (plan Permit Fee - 1.25% of total project value (minimum $25.00).
review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00).
Permit Fee - 1.25% of total project value (minimum $25.00).
Fire Sprinkler Systems (plan review, Plan Review Fee - 65% of permit fee (minimum $25.00).
permit, inspection, modifications)
Permit Fee - 1.25% oftotal project value (minimum $25.00).
Underground Storage tanks (plan review, Plan Review Fee - 65% of permit fee (minimum $25.00).
install and removal)
Other Inspections as Reouested: $47.00 oer hour
Special Investie:ation as Reouested: $47.00 per hour
G:IFINANCElPROJECTSIBudgetIBudget 200BIFee Schedule. 200B.DOC Page 10
Parks
Ball Field Usage:
Adult Rec Play $75.00 per team, per season
$10.00 additional, per player, non-resident fee
Youth Rec Play $0.00 per team, per person
$0.00 additional, per player, non-resident fee
Note: Includes the use of fields for both lighted and non-lighted
Field without Lights (Private Use) $15.00 per hour or
$75.00 per day
Field with Lights (Private Use) $20.00 per hour or
$100.00 per day
Rental Eauipment for Tournament
Limer $6.00 per tournament
Lime $7.00 per bag
Drag $3.00 per tournament
Hose and Nozzle $3.00 per tournament
Batter's Box $3.00 per tournament
Weekend Tournaments
No Field Maintenance/Adult $275.00 tournament fee for the park plus
$200.00 field usage fee per field
No Field MaintenancelY outh $275.00 tournament fee for the park plus
$100.00 field usage fee per field, youth organizations not affiliated with
Andover Youth
. With Field Maintenance/Adult $650.00 tournament fee for the park plus
$200.00 field usage fee per field
With Field MaintenancelY outh $650.00 tournament fee for the park plus
$100.00 field usage fee per field, youth organizations not affiliated with
Andover Youth
Note: 1 day tournaments will be charged 75% of the tournament and field
usage fee.
Hockey Rinks:
Rink with lights (Adults) $18.00 per hour
Park Dedication Fees:
Single Family Residences $2,515.(,lO $2,794.00 per unit
Town Home and Twin Home $2,515.00 $2,794.00 per unit
Apartment (Multi-Family) $2,515.00 $2,794.00 per unit
Lot Splits $2,515.00 $2,794.00 per unit
CommerciaVIndustrial $8,382.00 per acre or 10% of market value ofland, which ever is less (per
Ord. 10 Sec.9.07.5)
Vehicle Rental- Truckster: . ~ $50.00 per day and $350.00 refundable damage deposit
G:IFINANCElPROJECTSlBudgetIBudget 2008\Fee Schedule. 2008.DOcPage 11
Planninl!:
Adult Use Business License: $8,000.00 per year
(see ordinance)
Commercial Site Plan Review:
Escrow for services & agree to reimburse city for $1,900.09 $1,500.00 for small projects less than 5,000 sq. ft.
services provided. $2,000.00 for projects between 5,000 and 10,000 sq. ft.
$2,500.00 for projects 10,000 sq. ft. and greater
Billable Staff Time x Proiect Recovery Rate Factor (2.0)
Comprehensive Plan Amendment: $500.00 - Includes mailing labels
Public Notification Shill $30.00
Conditional Use Permit:
Commercial $400.00 - Includes mailing labels
Residential $350.00 - Includes mailing labels
Amended Special Use Permit $200.00 - Includes mailing labels
Public Notification Sign $30.00
Recording Fee $100.00
Lot Split Fee:
Lot Split $300.00 - Includes mailing labels
Public Notification Sign $30.00
AdrrmUstrative Lot SpIn $30.00 - 5 acres or more
Pawnbroker, secondhand goods dealer, precious
metal License:
New $5,500.00 per year
Renewal $5,000.00 per year
Plat Fees:
Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services
provided. Billable Staff time x Project Recovery Rate Factor (2.0)
Preliminary Plat Filing Fee $350.00
Final Plat Fee $150.00
Plat Escrow Deposit
Urban Lot $350.00 per lot
Rural Lot $700.00 per lot
Public Notification Sign $30.00 .
Re-zoning: $325.00 - Includes mailing labels
Public Notification Sign $30.00
Sign Permit: ~ $2.00 per square foot/side
~ $4.00 per square foot per side erected without permit
Towers & Antennas:
Application Fee Special Use $1,000.00 - Includes mailing labels
Lease Rates Ne!!otiated
Variances:
Zoning Ordinance Variance Requests $150.00 for single family
$125.00 for other requests
Zoninl!: Letter: $50.00
G:IFINANCElPROJECTSIBudgeIIBudgeI200B\Fae Schedule. 200B.DOcPage12
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Public Works
Street Sweeping:
Equipment Fee
Labor
Signs:
Materials
Labor rate factor
Sanitary Sewer
Hook-up Permit Fee: $40.00 (State Surcharge Add 50~)
Laterals: $J&OO $39.00 per front foot
Plumbine: Homeowner contracts for
Sanitary Sewer Rates:
Sewer Area Charge $1,434.110 $1,491.00 per acre
Sewer Connection Fee $387.00 $402.00 per unit
Commercial Connection Fee Rate = I connection fee for each SAC unit
Sanitary Sewer Lift Station Connection Fee:
Fox Hollow Lift Station $195.00 $200.00 per unit
Shadowbrook Lift Station $851.00 $870.00 per unit
Chesterton Commons Lift Station (Lift Station #4) $830.00 $849.00 per unit
Constance Comers Lift Station (Lift Station #7) $812.00 $861.00 per unit
Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004
(Amount to be charged to remaining benefiting properties when developed.)
Sanitary Sewer& Water Main Railroad
Crossine Fee tal 161" Avenue: $I 7li.00 $180.00 per unit
Sewer Availability Charee Met Council Fee: $1,li75.00 $1,825.00
Sewer Contracting:
Equipment Fee $100.00 per hour
Labor Fee Billable hourly rate times project recovery rate factor
Sewer Usage Rates:
Penalty/Late Payment 18% annually
Quarterly Rate ~ $55.96 per quarter
Monthly Rate $+7,94 $ I 8.66 per month
Quarterly Rate (Senior Citizen Reduced Rate) ~ $27.98 per quarter
Monthly Rate (Senior Citizen Reduced Rate) $&9+ $9.33 per month
Quarterly Rate (Disabled Persons Reduced Rate) ~ $27.98 per quarter
Monthly Rate (Disabled Persons Reduced Rate) $&9+ $9.33 per month
Storm Water
Storm Water Utility Fee: Quarterly Rate Per Unit:
Zoning Category
Single Family Urban $&..l9 $6.33 per unit
Single Family Rural, Estates, Suburban
&Fannstead $&..l9 $6.33 per unit
Manufactured Housing N/A
Multiple Dwelling mM $ 13.92 per lHIit acre
Business, Commercial Industrial & Public ~ $26.60 per acre
Developed Parks $&..l9 $6.33 per aere park
. Elementary & Middle Schools ~ $ 12.64 per acre
High Schools ~ $12.64 per acre
Churches ~ $12.64 per acre
Undeveloped Open Space N/A
G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008.DOcPage 13
.
Water
Hydrant Meter Deposit & Rental Rates:
Deposit Rental Rate
5/8" hydrant meter setup $250.00 $4.00 per day for the fIrst 7 days
$2.00 per day thereafter for full rental period
3" hydrant meter setup $600.00 $5.00 per day for the fIrst 30 days
$3.00 per day thereafter for full rental period
3" hydrant meter wlbackflow preventer $1,000.00 $6.00 per day for the fIrst 30 days
$4.00 per day thereafter for full rental period
Hydrant Use: Deposit (as stated above) plus standard water rates
Laterals: m.oo $39.00 per front foot
Service Charges:
Labor Billable hourly rate times project recovery rate factor
Testing 0 to 6" Meters Cost plus administrative fee
Violation Penalties:
Mav 1st throul!:h AUl!:ust 31"
1 st Penalty Warning
2nd Penalty $100.00
3'd Penalty $200.00
4th Penalty $200.00 & Turned over to the City Attornev for criminal prosecution.
Unit Connection Charges:
Residential $2,929.00 $3,154.00 per unit
Non-residential, per REC $1,849.00 $1,987.00 per unit or $18,403.00 $19,870.00 per acre whichever is
higher
Institutional (Land owned or operated by
municipal, school district, county, state or other $1,849.00 $1,987.00 per unit or $9,292.00 $9,935.00 per acre whichever is
governmental agencies) higher
Water Area Charges:
Residential and Cornmercial $2,€i75.00 $2,889.00 per acre
Water Meter Charges:
%" Meter (short lay length) $170.00
#2 Horn (for 3/4" meter) $42.00
#4 Horn (for 1" meter) $70.00
Special Sizes Cost plus administrative fee
Water Permit Fees:
Service/Connection $50.00 (State Surcharge Add 50~)
Tapping Main $30.00
Disconnection/Reconnection Requests $20.00
HVAC $15.00
Re-Inspection (am $30.00 per hour
Water Usage Rates:
Monthlv Rate Structure $4.U $4.44 Base Rate
~ $1.49 per 1,000 for I" 3,000 Gallons
~ $1.54 per 1,000 for 3,001-7,000
$+.4& $1.60 per 1,000 for 7,001- 12,000
~ $1.68 per 1,000 for 12,001- 20,000
$.he& $1.81 per 1,000 for 20,001 - 33,000
$h8+ $2.02 per 1,000 for 33,001- 67,000
~$2.4l per 1,000 for 67,001 and above
Monthly Minimum ~ $5.88
Penalty/Late Payment 18% Annually
G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008.DOC Page 14
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Water Usage Rates (Cont):
Quarterlv Rate Structure $9,+& $10.27 Base Rate
$-hJ8 $1.49 per 1,000 for 1 st 9,000 Gallons
~ $1.54 per 1,000 for 9,001 - 21,000
$h48 $1.60 per 1,000 for 21,001 - 36,000
~ $1.68 per 1,000 for 36,001 - 60,000
$-he& $1.81 per 1,000 for 60,001 - 99,000
$h8+ $2.02 per 1,000 for 99,001 - 201,000
~ $2.41 per 1,000 for 201,001 and above
Minimum per quarter ~$11.71
Pena1tyILate Payment 18% Annually
Street Li htin
Quarterly Charges:
Urban Residential Areas $6.50 per quarter
Rural Residential Areas $11.05 per quarter
Commercial Pro e $6.50 er uarter
Adopted by the City Council of the City of Andover this!9th 18th day of December ;wge 2007.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008,DOC Page 15
u~~ lo-!llr/D I
Office of the Sheriff
Anoka County
Sheriff Bruce Andersohn
325 East Main Street, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422.7503
December 11, 2007
Honorable Mayor Gamache and
City Council Members
City of Andover
Dear Council:
I want to take this opportunity to inform you of Command Staff changes that will
take effect January 1, 2008. I will be transferring to the Justice Services Division in
2008, as the Division Commander. Captain Tom Wells will assume my role as the
Patrol Division Commander. There are some additional Lieutenant transfers too,
however I do not anticipate any disruption of services during this change.
From both a professional and personal standpoint, I want to say that it has been a
distinct pleasure serving you and the citizens of Andover for the past seven years, I
have experienced an enormous amount of growth and satisfaction in my position
and without doubt, contribute this to the professional relationships that have
developed over the years with city staff. I cannot say enough about the quality of
leadership the City of Andover has in its staff, particularly that of City
Administrator, Jim Dickinson and all of the department heads.
Thank you for the opportunity and trust you have placed in me to lead and direct
law enforcement services in your community. I look forward to seeing you all at
the next City Council meeting December 18th.
Warm regards,
ca:;?~v~
--
. ~ i
i t5i," I
Affirmative Actionll A~rtunity Employer
I ANOKA I
r()' ., 'T"
~..... b'i Y I
C I T Y o F
NDOVE
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, December 18, 2007
Call to Order -7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (11/27 Executive Session; 11/27/07 Workshop; 12/4/07 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Accept Feasibility Report/Order Public Hearingl08-02A, 2008 Overlays - Northg1en Area & 08-02B, 2008
Overlays - Grow Oak View Estates) - Engineering
4. Order Plans & Specs/08-3/2008 Crack Sealing - Engineering
5. Order Plans & Specs/08-4/2008 Seal Coating - Engineering
6. Adopt Resolution/City of Andover 2008 Budget & Certify 2008 Property Tax Levy - Administration
7. Approve Resolution/2008 Debt Service Levy Changes - Administration
8. Approve 2008 Tri-City GIS Contract - Engineering
9. Consider MSA Revocations & Designations - Engineering
10. Accept Petition/Order Feasibility Report/08-1O/3458 - 142nd Avenue NWIWM - Engineering
11. Approve 2008 Anoka County Sheriff Contract - Administration
0 12. Approve Donations for 2008 Senior Class All Night Parties - Administration
13. Approve Recycling Agreement with Anoka County and the City of Andover - Administration
14. Approve Cost of Living Adjustment for Non-Represented Employees - Administration
15. Approve Collective Bargaining AgreementlPublic Works - Administration
16. Approve Application for Exempt Permit/Pheasants Forever - Clerk
17. Approve Application for Exempt Permit! Anoka Area Chamber of Commerce - Clerk
18. Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals - Clerk
19. Authorize Letter of Support for Public Service CDBG Applications - Planning
20. Adopt 2008 Fee Ordinance - Administration
21. Approve City Administrator Contract - Revised for 2007 & 2008 - Administration
Discussion Items
22. Receive Anoka County Sheriff's Department Monthly Report - Sheriff
23. Consider Variance to Front Yard Setback/1657 145th Lane NW - Planning
24. Discuss 2008 CDBG Application - Planning
Staff Items
25. Approve and Adopt 2007 Amended Employee Safety Manual - Fire
26. Approve and Adopt Annex "A" - Continuity of Operations Plan and Annex "B" Pandemic Influenza Plan-
City of Andover Emergency Operations Plan - Fire
27. Comprehensive Plan Update Progress Report - Planning
28. Schedule January Council Workshop - Administration
29. Schedule EDA Meeting - Administration
30. Schedule Interviews of Candidates for Various City Commissions - Administration
0 31. Administrator's Report - Administration
Mayor/Council Input
Adjournment
@
\
,
0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: Decmeber 4, 2007
INTRODUCTION
The following minutes were provided by TimeSaver Secretarial Service for approval by
the City Council:
0 November 27,2007 Executive Session
November 27,2007 Workshop
December 4, 2007 Regular Meeting (Orttel absent)
DISCUSSION
Attached are copies of the minutes for your review.
ACTION REOUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
i.LL' a/b
Vicki V olk
City Clerk
0
o~ ANDOVER CITY COUNCIL CLOSED SESSION- NOVEMBER 27, 2007
MINUTES
3
4 The City Council Closed Session was called to order by Mayor Mike Gamache, November 27,
5 2007,8:22 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
6 Minnesota.
7
8 Councilmembers present: Mayor Mike Gamache, Don Jacobson, Mike Knight, Ken Orttel,
9 Julie Trude
10 Councilmembers absent: None.
11 Also present: City Administrator Jim Dickinson
12 Human Resources Manager Dana Peitso
13
14
15 CITY ADMINISTRATOR REVIEW
16
17 Ms. Peitso presented the 360 performance evaluation forms completed by the staff members who
18 report directly to the City Administrator. She stated there were 14 forms given out and 12 were
19 completed; these forms provided valuable information to Mr. Dickinson with respect to
20 personnel supervision and leadership.
21
22 Mr. Dickinson stated he was a little surprised by one comment made on the 360 review related to
O~ his attendance at Public Works department meetings. He indicated he previously attended those
meetings but has stopped regularly attending because it appeared that employees were looking to
25 him for direction on issues when they should be looking to their supervisor for direction.
26
27 Mayor Gamache asked Ms. Peitso if there were any issues the Council should be aware of.
28
29 Ms. Peitso replied the review was very positive overall. She was surprised by some of the
30 comments because she feels Mr. Dickinson is very good at keeping all staff informed. She stated
31 the review showed Mr. Dickinson as meeting or exceeding expectations.
32
33 Mayor Gamache stated that as Mr. Dickinson has learned the job, things are running smoother
34 and smoother all the time.
35
36 Councilmember Orttel commended Mr. Dickinson on his job performance.
37
38 Councilmember Jacobson feels Mr. Dickinson is easy to work with and always deals with people
39 in a friendly manner.
40
41 Mayor Gamache thanked Mr. Dickinson for his work during the Council meetings, especially
42 when dealing with residents.
43
44 Councilmember Orttel stated that residents like that they have someone to call with issues.
045
Andover City Council - Closed Session Meeting
Minutes:- November 27, 2007
Page 2
01 Councilmember Knight stated one of the keys to public relations is returning phone calls and
2 handling people, listening to their issues, etc. and he feels Mr. Dickinson does this well.
3
4 Mr. Dickinson stated he is more comfortable with his position and is enjoying it a great deal. He
5 feels he has earned the respect of the City Council and City staff.
6
7 Councihnember Jacobson stated Mr. Dickinson's current contract contains a $200 monthly
8 vehicle allowance and suggested that with increasing gas prices, this amount should be
9 increased.
10
11 Mr. Dickinson stated for the last two years, he has documented all his mileage, noting that ifhe
12 doesn't substantiate his mileage, he has to pay tax on the money he receives as a vehicle
13 allowance. He stated that he broke even with the monthly vehicle allowance in November of this
14 year.
15
16 Councihnember Knight stated he would be in favor of using actual amounts.
17
18 Ms. Peitso stated with the montWy vehicle allowance, Mr. Dickinson gets the cash up front.
19
20 Councilmember Jacobson suggested increasing the monthly vehicle allowance to $250 or $300
21 per month.
0;; Councilmember Trude agreed and stated she felt it should be increased to $300 per month.
24
25 Councilmember Jacobson asked where Mr. Dickinson is on the step as of November 2007.
26
27 Ms. Peitso replied he is at step 5, $108,000.
28
29 Councilmember Jacobson asked if the Council did nothing in terms of an increase, where would
30 Mr. Dickinson be.
31
32 Ms. Peitso replied he would stay at step 5 with only a cost ofliving adjustment.
33
34 Councihnember Jacobson stated this would be the result only after a f'meets expectations"
35 review and asked what the adjustment would be for an "exceeds expectations" review.
36
37 Ms. Peitso replied he would go to step 6, $114,790.
38
39 Councihnember Trude stated she would be in favor of moving Mr. Dickinson to step 6.
40
41 Councilmember Jacobson asked what happens when Mr. Dickinson reaches step 6.
42
43 Ms. Peitso replied he would get cost of living adjustments only because of the Governor's salary
044 limit.
145
Andover City Council - Closed Session Meeting
Minutes - November 27, 2007
Page 3
01 Councilmember Jacobson asked if Mr. Dickinson's deferred compensation is in addition to this
2 amount.
3
4 Ms. Peitso replied in the affirmative and explained that last year, Mr. Dickinson was kept at step
5 5 and his increase was put into his deferred compensation.
6
7 Motion by Councilmember Trude to adjust Mr. Dickinson's pay scale to a step 6 following his
8 performance review which found him to exceed expectations in all areas, resulting in a salary of
9 $114,790 and to increase Mr. Dickinson's vehicle allowance to $300 per month with any vehicle
10 allowance costs in excess of $300 per month to be reimbursed.
11
12 Further Discussion
13
14 Councilmember Trude stated if Mr. Dickinson chooses to defer any portion of his salary that will
15 be his option.
16
17 Ms. Peitso noted that $114,790 would be Mr. Dickinson's base salary; his deferred compensation
18 would add $2,000. She stated that $131,000 is the maximum amount the City can pay Mr.
19 Dickinson with his benefits.
20
21 Mr. Dickinson stated he would be comfortable ifhe remained at step 5, and whatever the step
022 increase would be to step 6, to put that amount into his deferred compensation. He stated he
23 would take the cost of living adjustment, resulting in a salary of $111 ,347.
24
25 Amendment to motion by Councilmember Trude to add that Mr. Dickinson shall receive $3,344
26 in deferred compensation.
27
28 Councilmember Orttel seconded the motion as amended.
29
30 Motion carried unanimously.
31
32 The closed session meeting adjourned at 8:45 p.m.
33
34 Respectfully submitted,
35
36 Barbara Hughes, Recording Secretary
37
0
0; ANDOVER CITY COUNCIL WORKSHOP- NOVEMBER 27,2007
MINUTES
3
4 A workshop ofthe Andover City Council was called to order by Mayor Mike Gamache,
5 November 27,2007,6:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
6 Andover, Minnesota.
7
8 Councilmembers present: Mayor Mike Gamache, Don Jacobson, Mike Knight, Ken Orttel,
9 Julie Trude
10 Councilmembers absent: None
11 Also present: City Administrator Jim Dickinson
12 Director of Public Works/City Engineer Dave Berkowitz
13 Director of Community Development Will Neumeister
14 Human Resources Manager Dana Peitso
15 Fire Chief Dan Winkel
16 Others
17
18
19 MARYSTONE BOULEVARD NW/ROANOKE STREET NW UPDATE/07-33
20
21 Mr. Berkowitz stated the Council discussed this project in June ofthis year and the direction
22 from Council at that time was to survey the roadway and review storm water treatment options
O;~ for the site, followed by a neighborhood meeting to discuss the survey information. Mr.
Berkowitz presented two design options based on the survey. He stated Option #1 includes an
25 18- foot wide road with a one-foot gravel shoulder on each side and a minimum seven-foot clear
26 zone (tree removal). He stated the total width to be cleared is 32-34 feet. He added this option
27 could be reduced by one foot on each side and use the gravel shoulder as part ofthe seven-foot
28 clear zone.
29
30 Mr. Berkowitz stated that Option #2 includes an 18-foot wide road with B612 concrete curb and
31 gutter on each side. He indicated the minimum clear zone of this option would be 1.5 feet, with
32 the total minimum width to be cleared of 25 feet; this option would make it difficult in heavy tree
33 areas to provide snow storage within the boulevard. Mr. Berkowitz stated that both options
34 would require right-of-way dedication by the property owners along with drainage and utility
35 easements to handle storm water.
36
37 Mr. Berkowitz reported a neighborhood informational meeting was held on November 19, 2007,
38 and at that time, the layout options were presented to the residents along with a revised cost
39 estimate. He stated Option #1 is $216,000 or $27,000 per unit; Option #2 is $264,000 or $33,000
40 per unit.
41
42 Councilmember Jacobson asked about treatment of storm water.
43
44 Mr. Berkowitz replied that staff feels there are new techniques available to handle storm water
O~ on the site, including the use of rain gardens and utilizing existing low areas. He indicated that
Maplewood has an agreement with its residents that they maintain the rain gardens and that is an
----..-------------
Andover City Council Workshop Meeting
Minutes - November 27, 2007
01 Page 2
option for the City. He noted the City would construct the rain gardens and then make a
2 determination if it would be a public improvement or have an agreement with the residents that
3 they maintain the gardens. He stated for those residents with low spots that would be used for
4 run-off, the City would be required to obtain an easement. He stated there is also a possibility of
5 shifting the road to protect the trees on the south side.
6
7 Mr, Berkowitz stated the Rwn River has special requirements in this area; because it is protected,
8 no additional discharge ofTSS (total spent solids) or phosphorus is allowed in the area. He
9 reported that he met with representatives ofthe Rum River Watershed District and they felt
10 based on existing conditions, the City could handle storm water discharge on the site. He added
11 that he is confident the City can handle storm water discharge in this area.
12
13 Mr. Berkowitz stated a rain garden can only have about one foot of water in it and anything
14 above that has to flow somewhere, ultimately into the low areas. The City would have to
15 compensate for that, perhaps by placement of a culvert in the road. There are many low impact
16 methods that are viable options when it comes to storm water.
17
18 Councilmember Trude stated cost appears to be a major issue with the proposed project.
19
20 Mr. Berkowitz agreed that cost is an issue along with impact on the trees. He stated that Mrs.
21 Strootman has expressed a willingness to move the road to help preserve trees. He reiterated that
022 staff looked at minimwn design standards for each option while still meeting fire code
23 specifications.
24
25 Councilmember Jacobson asked why the two options are more than $200,000 over the amount
26 shown on the private bid from Rwn River Contracting.
27
28 Mr. Berkowitz replied the bid of $62,762 from Rum River Contracting basically includes
29 shaping the roadway, adding an additional 3" of class 5 gravel, then paving both a base course
30 and a wear course, and possible bitwninous curbing.
31
32 Councilmember Trude asked about tree removal.
33
34 Mr. Berkowitz replied that trees less than 4" are considered insignificant; the estimate counted
35 any tree larger than 4".
36
37 Councilmember Trude noted a significant difference in tree removal between the two options,
38 with 135 trees being removed in Option #1 and 41 trees being removed in Option #2.
39
40 Mr. Dickinson stated the clear zone is different between Option #1 and #2, resulting in less tree
41 removal in Option #2.
42
43 Councilmember Trude asked if the figures are based on other projects completed by the City.
044
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 3
01 Mr. Berkowitz replied for the feasibility study, staff put indirect costs at $20,000; typically staff
2 uses a figure of$30,000. He explained that indirect costs include such items as stafftime spent
3 on design work, survey work, public hearings, feasibility report preparation, and construction
4 interest.
5
6 Bob Sykes, 15800 Roanoke Street, appeared before the City Council. He stated he is against the
7 project and is not willing to pay for the proposed upgrade. He does not feel the road needs to be
8 improved.
9
10 Terrell Yeager, 4810 Marystone, appeared before the City Council. He is opposed to the project.
11 The major issue with the road appears to be dust created from vehicle traffic; he felt the City has
12 done a good job of controlling the dust. Because of the cost associated with improving the road,
13 he can live with the dust.
14
15 Councilmember Knight asked ifthe road has been chemically treated for dust.
16
17 Mr. Berkowitz replied in the affirmative.
18
19 Dr. Yeager stated one of the issues previously raised relates to water on the road. If there was
20 some way the rain gardens could resolve this problem, perhaps people would be willing to put up
21 with the dust.
O;~ Lois Granstrom, 4860 Marystone, appeared before the City Council. She stated that initially the
24 proposed project sounded okay to her, until she learned how the road had to be widened. She
25 stated the cost estimate was a shock to her and she is opposed to it. If there were some way to
26 keep the road fairly narrow without significant cost, she would give further consideration to the
27 improvement, but right now the cost is too high.
28
29 Jim Neilson, 4949 Marystone, appeared before the City Council. He wants it on the record that
30 he was not the impetus for this project and explained that he gets blamed for it. He and his wife
31 are against the proposal as given by the City, and felt the amount is astronomical and not
32 justified. He felt the figures from Rum River Contracting can be justified.
33
34 Mr. Neilson presented a bid from another contractor for consideration by the residents and stated
35 since the last meeting, the City Engineer has talked to this contractor (Dan Remer) and Mr.
36 Remer told the City Engineer that he could do the project for his quoted price, which would
37 result in a cost per owner of $8,782.84, He stated that this proposal does not take out any trees,
38 does not include concrete curb, includes 1,500' of bituminous curb, and includes storm water
39 treatment. He stated that in order to proceed with this bid, all residents must agree since the
40 project would be completed by the property owners with no involvement from the City. If one
41 resident does not agree with the project, it will not be completed. If that happens, he wants to see
42 the City to take care of the road to everybody's satisfaction.
43
044 Councilmember Jacobson asked ifthis is a legal public road.
45
Andover City Council Workshop Meeting
Minutes - November 27, 2007
01 Page 4
Mr. Dickinson replied the road includes some dedicated right-of-way, most of it being
2 prescriptive based on the fact that the City has been maintaining it. The options presented by
3 Mr. Berkowitz include basic standards that the City must adhere to.
4
5 Councilmember Jacobson stated this is a public road and ifthe City updates it, it must meet
6 minimum standards. He does not believe residents can do their own project.
7
8 Mr. Neilson reiterated his firm opinion that he is right when stating this is a project that the
9 residents could undertake at their own expense without any involvement by the City. The road is
10 owned in fee by the adjoining property owners, which means the owners control it, subject to the
11 public's right to have a public road. Since he has an easement, he has the right to use the road
12 and build a road as long as it does not create a hazard for the City.
13
14 Mayor Gamache asked if the proposal by Mr, Neilson calls for any tree removal by the Rum
15 River.
16
17 Mr, Neilson replied it does not.
18
19 Councilmember Orttel stated if Mr. Neilson's proposal does not meet City standards, it cannot be
20 completed; in addition, Mr. Neilson's proposal requires 100% participation by the property
21 owners.
O;~ Councilmember Jacobson stated it would be helpful to obtain the City Attorney's opinion on
24 this.
25
26 Mayor Gamache asked Mr. Sykes, Dr. Yeager, and Ms. Granstrom their thoughts on Mr.
27 Neilson's proposal.
28
29 Ms. Granstrom stated she is okay with the private proposal obtained by Mr. Neilson.
30
31 Mr. Sykes stated he is still against the proposal.
32
33 Dr. Yeager stated he is still against the proposal.
34
35 Mr. Dickinson stated it sounds like residents are asking for a more concerted effort on dust
36 control and water drainage.
37
38 Mayor Gamache suggested taking some measurements and seeing what problems exist in the
39 area with respect to drainage and determine what can be done to correct the issue. He expressed
40 the Council's appreciation to all the residents and to Mr. Neilson for sharing his proposal. He
41 would like to further discuss the matter with the City Attorney. Councilmember Jacobson
42 concurred.
43
044 Mr. Sykes stated he has two concerns with the current road, i.e., storm water drainage and the
45 resulting ponding on the roads and the other concern relates to dust control. He stated the
Andover City Council Workshop Meeting
Minutes - November 27, 2007
01 Page 5
chemical treatment on the roads works well to mitigate dust and represents a minor cost to
2 residents.
3
4 Mr. Neilson stated his position that his taxes pay for dust control and he is not willing to pay any
5 additional monies for dust control.
6
7 Mr. Berkowitz stated if the City is considering treating this road more than once per year, staff
8 should consider doing all roads twice and increase the budget accordingly.
9
10 Councilmember Knight asked how many times the road should be treated,
11
12 Mr. Berkowitz replied that staffhas most of the information it needs for a gravel road credit. He
13 stated during the summer, the street department spends approximately 32 hours per month on
14 seven miles of roads. The street department did an analysis of the hours spent on gravel roads
15 and concluded that these roads are probably graded once per month.
16
17 Mayor Gamache stated it appears some of the residents are interested in the proposal brought
18 forth by Mr. Neilson; however, Mr. Neilson has stated unless they have 100% participation, the
19 project will not be completed by the residents. None ofthe residents are interested in either
20 option presented by the City. He felt the City should give serious consideration as to whether the
21 dirt roads need more treatment and that information should come back to the Council if it
0;; requires changing the budget.
24 Councilmember Knight asked if the rain gardens could still be installed.
25
26 Mr. Berkowitz replied the Council would have to discuss how that gets funded. He will work
27 with the Anoka Conservation District to determine if grant monies are available for rain gardens.
28 Since the Rum River has restricted conditions, the City could make the argument that it is
29 eligible to receive some grant money.
30
31 It was the consensus ofthe City Council to discuss the issues raised this evening with the City
32 Attorney. It was also the consensus ofthe City Council to direct staffto review the current
33 maintenance policies with respect to gravel roads to determine if additional maintenance is
34 required.
35
36 TIF 1-4 REDEVELOPMENT DISTRICT CODE ENFORCEMENT DISCUSSION
37
38 Mr. Dickinson stated that pursuant to Council direction earlier this year, staff has been working
39 with some of the property owners in the Hughs/Westview Industrial Park area to achieve some
40 visible clean up and compliance with City Code. He reported the City has received some
41 complaints from individuals in the area as to why the City is not doing more and not applying
42 strict enforcement ofthe City Code. In certain instances, strict enforcement ofthe City Code
43 would completely shut down some ofthe businesses. Staffhas made phone calls to each ofthe
044 property owners in an effort to work with them on an informal basis to resolve the outstanding
45 compliance issues, with efforts focused on visual clean-up ofthe area.
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 6
01
2 Mr. Dickinson provided detailed information pertaining to each ofthe properties in the district,
3 the outstanding code violations, and the status of staff discussions with each of the business
4 owners. He reported that several ofthe business owners have made progress on cleaning up their
5 properties. The property at 3160 _162nd Lane is currently in legal proceedings regarding the
6 outside storage and staff is waiting for a court date.
7
8 Councilmember Jacobson stated he is in agreement with staffs efforts to work with the owners
9 on an informal basis to resolve all outstanding issues. If staff carmot get resolution on the issues,
10 steps should be taken to enforce the City Code through legal action.
11
12 Councilmember Knight asked if the business owners are in compliance with the fire code.
13
14 Mr. Winkel replied that many of the owners may be out of compliance with the fire code.
15
16 Councilmember Trude stated it is important to remove the environmental hazards in the area and
17 clean up all the junk.
18
19 Councilmember Jacobson requested an oral or written status report at future workshop meetings.
20
21 Mr. Dickinson stated if the Mayor or Councilmembers receive any complaints or questions from
22 residents or business owners regarding the property, he would be happy to talk to them.
23
24 REVIEW ANTENNA REQUEST
25
26 Mr. Neumeister stated Cricket Communications has approached the City about placing a cellular
27 antenna tower near the City Hall complex. He stated that Cricket Communications originally
28 requested to place an antenna on the water tower; however, the water tower already houses a
29 number of antennas and there is not room to place any additional equipment without impeding
30 the City's own ability to use the space. He stated a potentiallocation for a new multi-user
31 monopole exists north of the Public Works facility near the north end of Tower Drive, and the
32 Public Works Director believes that a location for a tower can be worked into the Public Works
33 expansion plans. He noted this would require approval of an antenna greater than 100' and will
34 necessitate obtaining a variance.
35
36 Councilmember Jacobson stated Cricket has asked about placement ofthe antenna on the side of
37 the tank: painted to match.
38
39 Mr. Berkowitz stated that structurally, the City does not want the antenna on the side. He noted
40 the Council has earlier expressed concern about the amount of equipment currently on the tower.
41
42 Councilmember Knight asked about income derived from the leases on City property.
43
044 Mr. Dickinson stated the City currently has two leases with nine antennas on the building, which
45 amounts to approximately $36,000 per year.
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 7
01
2 Councilmember Trude asked how high the antenna will be.
3
4 Mr. Neumeister replied it will be at least 120 feet.
5
6 Councilmember Knight stated this would be a monopole, which is barely noticeable.
7
8 Councilmember Orttel asked ifthe pole would be rented to other users.
9
10 Mr. Dickinson replied the company is leasing the ground and using the pole. He explained the
11 City takes an escrow up front, which is typically equivalent to the amount it would take to take
12 the tower down. He stated with a single monopole, Cricket wants an area approximately 10-25'
13 on the bottom to put in their equipment cabinet.
14
15 Councilmember Jacobson noted that in order to obtain a variance, the applicant has to show
16 hardship. He asked if the ordinance needs to be amended.
17
18 Mr. Neumeister agreed the ordinance should be reviewed and possibly amended, particularly
19 since there will be more requests like this in the future.
20
21 Councilmember Knight asked ifthe public works property should be rezoned, noting this
022 property should not be zoned residential.
23
24 Mr. Neumeister stated that staffwill review the ordinance and bring any suggested code
25 amendments to a future Council meeting.
26
27 PARK COMPREHENSIVE PLAN UPDATE ON COMMERCIAVINDUSTRIAL FEE
28
29 Mr. Dickinson stated as part ofthe Park Dedication Study and Park Improvement discussion at
30 the October 23rd workshop meeting, staff was directed to further research the
31 commercial/industrial park dedication fees and present a recommendation to the Council. The
32 current commercial/industrial park dedication fee is set at 10% ofthe value of the land; based on
33 research, staff has discovered that this fee is not comparable to what other communities are
34 charging and may deter future commercial/industrial development in the City. He stated staff is
35 recommending that the City Council consider a new fee structure based on the current residential
36 development fee with an appropriate multiple of that fee, or 10% ofthe value of the land,
37 whichever is less. He added the proposed fee structure includes an escalator, which will be
38 adjusted each year.
39
40 Mayor Gamache stated that some communities have different prices for commercial versus
41 industrial property and asked ifthere was any benefit in looking at this for Andover.
42
43 Mr. Dickinson replied staff prefers to keep the calculation as simple as possible andnot
044 distinguish between commercial and industrial property. He then presented an outline of park
45 additions and maintenance showing what has been added to the City's fixed asset system for
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 8
01 park improvements since 2000, as well as items removed. He noted that total improvements
2 since 2000 are $23 million; this figure includes the Community Center. This represents a
3 significant commitment by the City to its parks system.
4
5 Councilmember Trude asked that the park additions and maintenance report be forwarded to the
6 Park Commission from the City CounciL
7
8 DISCUSS DANGEROUS DOG CITY CODE
9
10 Mr. Dickinson stated the Council previously discussed this matter and requested that the
11 Planning Commission look at the city code regarding dangerous dogs to see if the code needs to
12 be tightened up. He stated the current code complies with state statute and it is staffs opinion
13 that there is no need to amend the code at this time and requested Council input on the matter.
14
15 Councilmember Knight stated his primary concern is that the code does not contain a definition
16 of "proper enclosure."
17
18 Mr. Neumeister stated the definition is contained in the city code and read the entire definition of
19 proper enclosure as contained in the code. He added that the Planning Commission discussed
20 this matter at length and indicated it did not wish to change the wording in the code.
21
022 Mayor Gamache stated he expects to see some legislation on this issue in the near future.
23
24 Mr. Dickinson stated he attended the last meeting ofthe Community Center Advisory
25 Commission and learned that a request was received for a dog show in the field house. He stated
26 the dog show would be for pit bulls only and the request has been declined unless the Council
27 has a strong opinion otherwise. The City's reply to the dog show request was that it did not meet
28 with the theme of the community center facility and there are a significant number of children at
29 the facility. He added the Community Center does not normally allow pets in the facility.
30
31 2008 OPERATING BUDGET PROGRESS REPORT AND DISCUSSION
32
33 Mr. Dickinson stated the Council has had a number of reviews of the 2008 proposed budget that
34 will be supported by the 2008 tax levy. He presented a summary of all the major discussion
35 items from the various workshop meetings throughout the 2008 budget process, and indicated
36 this summary may be used as a resource by the Council in responding to resident questions
37 regarding the budget. He reported the Truth-in-Taxation hearing announcement will be
38 published in the Anoka Union; however, the newspaper made an error in the date by printing
39 Monday, December 4th, when the correct date ofthe hearing is Tuesdav, December 4th. He stated
40 the error will be corrected in the next edition ofthe newspaper. He indicated the December 4th
41 meeting agenda will have a limited agenda to allow enough time to address any resident
42. questions and concerns.
43
44 . Mr. Dickinson reminded the Council if they receive resident questions regarding market value,
045 the market values shown on residents' statements are for values at the end of2006; the City
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 9
01 acknowledges that market values have changed drastically in 2007 and the Board of Equalization
2 hearing is the time to discuss market values.
3
4 Mr. Dickinson stated that some adjustment to the budget will be required because it does not
5 include the recent tax levy.
6
7 Councilmember Trude asked that staff cover the decreases in the budget from 2007 figures, most
8 notably the staff cuts, and to address the open space referendum as well as the sheriffs contract
9 and the new fire truck.
10
11 Mr. Dickinson stated outside ofthe open space referendum, the 2008 budget focuses on basic
12 services. He mentioned that the Taxpayer's Association recently published a survey, which
13 shows Andover in the low end on taxes compared to cities with similar populations,
14
15 TRUTH-IN-TAXATION PRESENTATION DISCUSSION
16
17 Mr. Dickinson presented representative information that will be discussed at the December 4th
18 Truth-in- Taxation hearing. He stated the proposed 2008 tax levy results in an approximate 2.8%
19 increase in the tax capacity rate. This does not include the approved voter referendum levy based
20 on market value.
21
022 OTHER BUSINESS
23
24 Mr. Berkowitz reported that staff is currently working with Riverside Pipeline on a friendly
25 condemnation process. He stated an issue has arisen on 148th Lane due to significant resident
26 opposition. He explained that on Palm Street, the City required Riverside to perform jacking
27 underneath the road and because there is a 20" pipe, a lot oflarge equipment is needed, resulting
28 in removal of some trees to get the equipment through. Another obstacle is that some residents
29 are not willing to give them a temporary construction easement. As a result, the contractor is
30 going to do all work within the right-of-way. The City is also requiring them to give proper
31 notification to residents and to restore everything in-kind. The road will be blocked off 100 feet
32 at a time and backfilled as work is done; he felt this was a reasonable way to assist the contractor
33 through the process.
34
35 Mr. Berkowitz provided an update on the speed limit task force and stated the task force is now
36 in place, a consultant has been hired, and representatives from MN DOT will be meeting with the
37 task force next Thursday and will spend two hours driving throughout residential Andover. He
38 stated that Otsego, Ham Lake, Oak Grove, Elk River, and all communities with rural residential
39 are on board with the work ofthe task force, as well as the senators for these areas.
40
41 Mr. Berkowitz provided an update on the Hanson Meadows development on 133rd at Jay Street.
42 He stated that Mr. Russo, the developer, went through the platting process and sold the land to a
43 builder; however, the builder went bankrupt. He stated the City has a $20,000 letter of credit and
044 is currently working with the finance company. He indicated the biggest issue is that Mr. Russo
45 has 3-4 significant trees on the site and as part of the plat, the City required removal ofthose
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 10
01 trees; Mr. Russo has indicated he did not know about the tree removal and is not allowing the
2 City to take the trees down. He stated that staff is going to work with the City Attorney on the
3 Issue.
4
5 Mr. Dickinson stated the Andover Huskies Youth Hockey Association approached the Super
6 Rink about reserving some time at the rink. He noted there are a number of cities that put money
7 up front on the Super Rink and now staffis seeing some cities pulling away from it that have
8 built their own rinks. The Super Rink is now building more sheets of ice for a total of eight. At
9 the last Community Center Advisory Group meeting, they discussed whether the City should be
10 a player in this to work with the local hockey association and the City to participate in securing
11 other ice so the City can manage the market and have some control of ice time available to assist
12 its largest client and possibly divert some ofthe pressure for expanding. He asked the Council
13 for input on whether staff should explore the concept with the amateur sports commission at the
14 Super Rink of reserving a certain number of hours and working with them to make sure the hours
15 are filled. He noted that you get more premium hours by participating with the Super Rink.
16
17 Tony Howard stated he felt the hockey association got really lucky this year because it received
18 ice time from Coon Rapids and staff is working to sign a longer term contract for that ice. He
19 stated that an additiona1160 hours of ice time was obtained through the Herb Brooks Foundation
20 at the Super Rink and the City was fortunate to get that. Without this additional ice time from
21 Coon Rapids and the Herb Brooks Foundation, and with the rapid growth of the sport, they
022 would have trouble obtaining enough ice time for everybody.
23
24 Councilmember Knight asked where the demand is coming from.
25
26 Mr. Howard replied the City added ajunior gold league this year, which is 16-18 year olds.
27 They also started a program for 3-6 year olds and there are 120 children signed up for that.
28
29 Councilmember Jacobson requested staff investigate the matter further and come back to the
30 Council with its findings.
31
32 Mr. Dickinson stated he will come back to the Council in January with further information.
33
34 NEW BUSINESS - CHRISTMAS EVE HOLIDAY
35
36 Mayor Gamache stated the Council received Ms. Peitso's memo regarding the closure of City
37 Hall on Monday, December 24, for the Christmas Eve holiday.
38
39 Councilmember Trude stated she felt it was important to create goodwill by closing City Hall on
40 Christmas Eve.
41
42 Councilmember Jacobson stated he was concerned about any union issues and ifthere are no
43 problems with the union, he is fine with closing City Hall on December 24. He stated if
044 somebody really wanted to work that day, he would not want them to feel the City is forcing
45 them to take time off.
Andover City Council Workshop Meeting
Minutes - November 27, 2007
Page 11
01
2 Mayor Gamache stated that staff should have the ability to rotate that day depending on when
3 Christmas falls and give staff some flexibility on their floating holiday.
4
5 Councilmember Knight asked if all employees will be taking December 24th as a floating
6 holiday.
7
8 Ms. Peitso replied that employees have the option to take it as vacation, a floating holiday, comp
9 time or annualleave. She noted that the last time staff requested closing City Hall on Christmas
10 Eve was in 2003 because ofthe day ofthe week it fell on, so the closure of City Hall on
11 December 24th will not be an annual request.
12
13 CLOSED SESSION
14
15 The Council recessed to go into the Closed Session meeting at 8:20 p.m.
16
17 ADJOURNMENT
18
19 Motion by Councilmember Jacobson, seconded by Councilmember Knight, to adjourn. Motion
20 carried unanimously. The meeting adjourned at 8:46 p.m.
21
022 Respectfully submitted,
23
24 Barbara Hughes
25 TimeSaver Off Site Secretarial, Inc.
26
0
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 9
1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 4, 2007
2 TABLE OF CONTENTS
3
4 PLEDGE OF ALLEGIENCE........................................................................................,............ 1
5 RESIDENT FORUM ..............................................~.................................................................. 1
6 AGENDA APPROV AL............................................................................................................. 3
7 APPROVAL OF MINUTES......................................................................................................3
8 CONSENT ITEMS
9 Approve Payment of Claims ................................................................................................ 3
10 Resolution R164-07 rejecting Feasibility Report/Terminate ProjectJ07-1l/14259-7th
11 Avenue NW Sewer & Water Extension (Rosella Sonsteby) .......................................... 3
12 Resolution R165-07 ordering Feasibility Report/08-2/2008 Overlays (08-2A, Northglen
13 Areas Addition & 08-2B, Grow Oak View Estates) .......................................................3
14 Approve Liquor, Tobacco and Used Vehicle Sales Licenses .............................................. 4
15 Approve 2008 hnprovement Projects & Equipment Purchases........................................... 4
16 Resolution R166-07 approving Reimbursement Resolution/2008 Equipment Purchases... 4
17 Approve Budget Amendment/Purchase Fire Equipment..................................................... 4
18 Approve 2007 City Administrator Review Summary.......................................................... 4
019 TRUTH IN TAXATION HEARING
20 Motion to Open Public Hearing ............................................................................................ 4
21 Motion to Close Public Hearing ........................................................................................... 4
22 Motion to Direct Staffto Add Approval of the 2008 Budget to the 12-18-07 Agenda .......5
23 CONSIDER CHANGES/GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC
24 ASSOCIATIONS
25 Motion to approve ........................ .......... ...... ..................... ................................ .................... 5
26 ADMINISTRATOR REPORT ............:..................................................................................... 7
27 MAYOR/COUNCIL INPUT
28 Snowplowing ........................................................................................................................ 7
29 Anoka County Legislative Agenda Update........................................................................... 7
30 Electronics Recycling in Andover ........................................................................................ 7
31 ADJOURNMENT......................................................................................................................8
0
O~
3
4
5
6 REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 4,2007
7 MINUTES
8
9
10 The Regular Bi-MontWy Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, December 4,2007, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Don Jacobson, Mike Knight, Julie Trude
15 Councilmember absent: Ken Orttel
16 Also present: City Attorney, Scott Baumgartner
17 Director of Public Works/City Engineer, Dave Berkowitz
18 City Administrator, Jim Dickinson
19 Others
20
21
22 PLEDGE OF ALLEGIANCE
o;~
25 RESIDENT FORUM
26
27 Mr. Eric Kohnke - 921 158th Avenue NW, stated he is the resident with the non-compliant septic
28 system that was approved by the City Inspector in 2003. He stated this past Saturday they were
29 notified by the arbitration company that they would not receive any damages because of the
30 disclosure law and miscellaneous other things.
31
32 Mr. Kohnke asked the Council why they make them obtain permits. Mr. Dickinson stated permits
33 are to comply with the International Building Code and with that there is a permitting process. The
34 City is also charged with managing on behalf of the State of Minnesota certain building
35 requirements, fire codes, building codes, etc. They also do a licensing of contractors within the City
36 of Andover so permits are pulled so they know they have licensed and insured contractors that are
37 working with the City.
38
39 Mr. Kohnke wondered how this benefits the homeowner, given their situation because they are the
40 ones paying for it. Mr. Dickinson stated the permit that would have been pulled for that compliance
41 inspection would have been before Mr. Kohnke was the homeowner. When dealing with septic
42 systems, the people who are in charge of doing the design are licensed by the State of Minnesota.
43 Their inspectors are licensed to inspect what a compliance inspector and designer indicates needs to
044 be done. He stated in this process, a compliance inspector identified what needed to be done, which
"1-5 was the replacement of a tank on this site and the City Inspector, through the Building Department,
46 went out and inspected the installation of a tank. The tank was installed as it should have been.
47
48 Mayor Gamache indicated Mr. Kohnke has had issues and he did not believe the inspection was
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 2
1 adequate and asked for their opinion on what inspectors are supposed to do. What he has
2 experienced with his own home is that they look for a few different things and they come out before
3 and after the work is done to see what it looks like. The inspector is not out there during the entire
4 construction period. Along the way they examine and inspect the construction.
5
6 Mr. Kohnke explained his interpretation of what happened after the arbitration hearing. He reviewed
7 the history of the case with the CounciL In 1999 a cesspool created the failure on his property.
8 There were probably two cesspools on the property and there is still one in use on the northwest side
9 of the home. He wondered how the City can guarantee him that the one that was replaced in April
10 2003 was actually the cesspool that caused the failure in 1999. He stated no one has been able to tell
11 them which cesspool caused the failure in 1999. He stated there is supposed to be a drain field on
12 the east side of their driveway and it is not. He thought Tiger Excavating saw the drawing and
13 assmned there was a drain field there.
14
15 Mr. Kohnke wondered why the inspector did not go into the home to make sure all the plmnbing was
16 actually connected.
17
18 Mr, Dickinson explained the process for an inspector to be called out to the residence for inspection.
019 He recalled what was identified on the compliance inspection for how the tank was replaced was
20 indicating the tank was in front of the house. He stated the inspection is triggered by the permit
21 process.
22
23 Councilmember Trude wondered if someone chose to connect a second bathroom to a cesspool,
24 would there be any way the City would know what someone is doing on their private property
25 without someone coming to tell them. Mr. Dickinson stated if they did not pull a permit or if they
26 did not have any other reason to be in the house, they would not know that.
27
28 Mr. Dickinson stated when they pulled the permit, they were indicating they were working from a
29 compliance inspection and the property owner would have indicated they wanted to replace the tank
30 in front of the house.
31
32 Mr. Kohnke asked how the City knew it was the one in front of the house that needed to be replaced.
33 Mr. Dickinson stated without all the information in front ofhim he would not be able to quote to him
34 but Tiger would have come in and applied indicating that tank as the one they would be replacing.
35 The compliance inspector would have reviewed the design at that time.
36
37 Councilmember Trude asked what the role of the Minnesota Pollution Control Agency is. Mr.
38 Dickinson stated they license both the installers, the designers and also the inspectors.
39
040 Mr. Kohnke asked to see the paperwork the City has on file that tells him that the cesspool that
'l1 caused the failure in 1999 is the one that was replaced. Mr. Dickinson stated he requested nmnerous
42 times that Mr. Kohnke come in and sit down to review the file with them and he even offered an on-
43 site visit from the City and County to his property and he is still offering it. He stated they would
44 like to see this get fixed and taken care of as soon as possible.
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 3
1
2 Mr. Kohnke stated he did try to get the City's help and their response was "it is not our responsibility
3 to find your drain field and you need to hire someone else". It was at that point that he went to the
4 MN Pollution Control Agency.
5
6 The City Council asked Mr. Kohnke if he could sit down with Mr. Dickinson to see what can be
7 resolved and if there is any financing possible Mr. Kohnke could apply for to take care of the
8 problem. Mr. Kohnke indicated they have applied for fmancing and make too much money to
9 qualify for any. He stated they just had their system pumped and will continue to pump it.
10
11 Mr. Dickinson stated the City will work with Mr. Kohnke to help him try to fix the problem.
12
13
14 AGENDA APPROVAL
15
16 Councilmember Jacobson stated on item 9 he suggested they add a line to the summary that reads
17 "Subject to review by the City Attorney for Form and Legality". Mr. Dickinson stated that is
18 acceptable language.
019 Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried
20
21 upanimously.
22
23
24 APPROVAL OF MINUTES
25
26 November 6, 2007, Regular Meeting, Cont.: Correct as written.
27
28 November 20, 2007, Regular Meeting: Correct as amended.
29
30 Councilmember Trude stated on page 4, line 29, she was talking about one of the conditions they
31 were amending with Northern Natural Gas and the quote should read ''Northern Natural Gas agrees
32 to allow the City to encroach on the pipeline easement for a future parking lot".
33
34 Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried
35 unanimously.
36
37
38 CONSENT ITEMS
39
040 Item 2 Approval of Claims
141 Item 3 Rej ect Feasibility ReportJT erminate Project/07 -11/14259 - 7th Avenue NW Sewer &
42 Water Extension (Rosella Sonsteby) (See Resolution RI64-07)
43 Item 4 Order Feasibility ReportJ08-2/2008 Overlays (08-2A, Northglen Areas Addition &
44 08-2B, Grow Oak View Estates) (See Resolution RI65-07)
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 4
1 Item 5 Approve Liquor, Tobacco and Used Vehicle Sales Licenses
2 Item 6 Approve 2008 Improvement Projects & Equipment Purchases
3 Item 7 Approve Reimbursement Resolution/2008 Equipment Purchases (See Resolution
4 RI66-07)
5 Item 8 Approve Budget AmendmentlPurchase Fire Equipment
6 Item 9 Approve 2007 City Administrator Review Summary
7
8 Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried
9 unanimously.
10
11
12 TRUTH IN TAXATION HEARING
13
14 This year the Andover City Council is required to hold Truth in Taxation meetings. These meetings
15 give the public the opportunity to comment on the proposed 2008 budget and tax levy.
16
17 Mr. Dickinson reviewed the proposed levy and budget with the Council and residents.
18
019 Councilmember Jacobson asked about the School District. Mr. Dickinson stated this does not
20 include the referendum that was approved in November.
21
22 Councilmember Jacobson stated that the proposed amount is $10,118,000 for 9.02 percent increase
23 and this is due to increased valuations during the year along with any new construction projects in
24 the City so they are getting more money but the rate they are charging, the levy is realIy 1.3 percent.
25 Mr. Dickinson indicated that is correct.
26
27 Mr. Dickinson reviewed the General Fund and showed some graphs.
28
29 Motion by Jacobson, Seconded by K,night, to open the hearing at 7:37 p.m. Motion carried
30 unanimously.
31
32 Mr. Winslow Holasek commended the City on keeping the taxes down because he also owns land in
33 Ramsey and they have a higher tax increase. He thinks the City has a good sound budget, they do the
34 essential services and they are consistent.
35
36 Motion by Jacobson, Seconded by Knight, to close the hearing at 7:41 p.m. Motion carried
37 unanimously.
38
39 Councilmember Trude stated they all attended a dinner that was held recently with all the elected
040 officials in the County of Anoka and met a former Mayor and former Councilmember of Columbia
41 Heights and they are looking at providing all their Police and services with the County because of
42 retirements of their Police Chief and other high level police authorities. She stated this is always
43 something cities are looking at.
44
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 5
1 Motion by Jacobson, Seconded by Knight, to direct the City Staff to place the approval of the 2008
2 budget on the consent agenda at the December 18, 2007 City Council meeting. Motion carried
3 unanimously.
4
5 Mr. Dickinson noted there was not a need for a continuation of the public hearing and he invited
6 residents to still call him with any questions they have.
7
8
9 CONSIDER CHANGES/GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC
10 ASSOCIATIONS
11
12 Director of Public Works/City Engineer Berkowitz explained this item is in regard to considering the
13 proposed changes to the Guidelines for Field Usage by Youth AtWetic Associations as recommended
14 by the Park & Recreation Commission.
15
16 Mayor Gamache asked for some examples of damage being done and also how much escrow they
17 were looking at. Mr. Berkowitz stated it would be a $2,500 escrow.
18
019 CounciImember Trude asked if the escrow is just for the Andover Station North facility or would it
20 be for all associations. Mr. Berkowitz indicated it would be for everyone and the fields they are
21 usmg.
22 ,
23 Mr. Berkowitz stated one example of damage to Andover Station North is the teams are playing
24 "pepper" on the fencing and ruining the fence. Mayor Gamache wondered how they will determine
25 the damages from associations versus damages by vandals. Mr. Berkowitz thought the determination
26 would have to be reviewed. He thought this is somewhat subjective and would have to be reviewed.
27
28 CounciImember Trude thought this would force the City to patrol a park right after use to determine
29 if anything has been damaged. She thought that would be too demanding and hard to manage. She
30 thought they should focus on the risk of each activity and what the costs are.
31
32 Mr. Berkowitz reviewed some damages and issues with clean up and indicated the City staff is also
33 cleaning up every day after the parks have been used.
34
35 Mayor Gamache stated the clean up is basic for any park function. The moving of things is also
36 nonnal for maintenance reasons. He sees the $2,500 damage deposit, as not really a damage deposit
37 but more of a maintenance deposit.
38
39 Mayor Gamache indicated he would prefer they look at this to see if they can get the problem solved
O:~ without having the $2,500 damage deposit.
42 CounciImember Knight wondered if they talked to the Associations about this and when fields are
43 being used by multiple associations and teams, how would they assess the damages and clean up. He
44 would rather appeal to the common sense of the people running programs and ask that they step up
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 6
1 and handle this stuff and if they don't, make some changes.
2
3 Councilmember Trude thought they may need to have a meeting with the Associations regarding
4 this. Mr. Dickinson stated they are coming forward because they have constant contact with these
5 organizations year round and apparently to get final closure on these things is not working. They are
6 not excessively staffed and if they are going to try to make things efficient and continue to move
7 things through with the same level of staff, they do need some cooperation.
8
9 Councilmember Knight wondered if they could draw up a list of things to do when the teams leave
10 the field and then hold them accountable. Mayor Gamache thought this would go a long way. He
11 thought if there are issues of damage, they need to bring that forward to the associations.
12
13 Councilmember Jacobson stated the damage deposit fee is not in the guidelines, it is in the memo so
14 they can forget that. He stated they received a red lined copy of the guidelines and would like to
15 throw that out and go back to the guidelines that are in the packet because with just two or three
16 words they can make all the changes needed.
17
18 Councilmember Jacobson stated in the guidelines provided in the packet, 2.1.1 the very last line that
019 is underlined "affidavit as to the accuracy of the number of participants last vear. . ." Councilmember
20 Trude stated on the page there is a typo on the second line that is underlined "obtain" should be
21 "obtained" and when they added 501(c)3, the proper way to refer to that tax code is a smallletler
22 lower case c and three is in parenthesis, 501 c(3).
23
24 Councilmember Jacobson stated on the back page, number 4 under Association Costs, fourth line
25 starts out as "or cleaned" and should be "or clean". He thought with those changes, everything
26 should be correct.
27
28 Councilmember Trude wondered what the Council thought was on the last line stating if they do not
29 pay the invoice within thirty days, they cannot use the fields and there is not any due process. Mayor
30 Gamache stated it also talks about cleaning the site and he wondered how far they would need to go
31 to clean it. Councilmember Jacobson thought staff would use some judgment when they look at
32 some of those things. If it gets to be a problem and they get a lot of complaints they can come back
33 and look at it again.
34
35 Mr. Berkowitz thought what they would look at is to have their Maintenance/Parks Department bring
36 the information to him and he will sit down with Mr. Dickinson and review it. He stated it is
37 obvious when it is excessive and they can document with pictures and other information. He was
38 hoping with some statement in there if it is not a damage deposit, there is something they can talk to
39 the associations on so they know we may be sending an invoice which hopefully will spur them more
01~ of an initiative to get the fields cleaned up.
42 Councilmember Trude stated she would like to see the last sentence pulled out. Councilmember
43 Knight stated if they were to remove item 4 it would not bother him. Councilmember Trude thought
44 they needed to discuss this further at a workshop.
I
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 7
1
2 Mayor Gamache stated it looks to him like they are more concerned about the clean up. He thought
3 if the Parks Department could sit down with the associations regarding clean up, it might help.
4
5 Motion by Jacobson, Seconded by Knight, to approve the changes to the Guidelines for Field Usage
6 by Youth Athletic Associations as amended removing Item 4 regarding association costs which
7 would go to a workshop for discussion and possible addition at a later date. Motion carried
8 unanimously.
9
10
11 ADMINISTRATOR REPORT
12
13 City Administrator Dickinson updated the Council on the administration and city department
14 activities, meeting reminders and miscellaneous projects.
15
16 Motion by Jacobson, Seconded by Knight, to move the first January Council meeting in 2008 to
17 January 2, 2008 at 7:00 p.m. Motion carried unanimously.
18
Q19 Motion by Trude, Seconded by Knight, to have all Commission Members' terms expiring in
20 2007 to be extended until new Commissioners are appointed. Motion carried unanimously.
21
22 City Engineer Berkowitz updated the Council on road improvements projects in the City.
23
24 Mr. Berkowitz asked for Council input on the water tower logo after the tower is painted. The
25 Council consensus was to keep the tower beige and add "Andover" along with the City tree.
26
27
28 MAYOR/COUNCIL INPUT
29
30 (Snowplowing) - Councilmember Jacobson did not feel that the snowplowing is up to the standards
31 they have had in the past and he knew they are probably plowing later and he suggested they take a
32 look at that to see if they can improve on that. Mayor Gamache stated usually the policy is that they
33 wait for the final snow unless it is a real heavy snow. Mr. Berkowitz reviewed with the Council how
34 they handled the snow fall on Saturday. He stated they will definitely review this.
35
36 (Anoka County Legislative Agenda Update) - Councilmember Jacobson stated at the EDA meeting
37 they talked about some initiatives by Anoka County for their Legislative Agenda for 2008 and he
38 wondered if Mr. Dickinson could report back to the City Council regarding this also.
39
O~ (Electronic Recycling in Andover) - Councilmember Jacobson stated he received an email regarding
recycling appliances and electronics on January 12, 2008 from 9:00 a.m. to 1 :00 p.m. at Sunshine
42 Park. He stated there will be a fee for appliances but there will be no fee for electronics. This is only
43 for residents and proof needs to be shown.
44
I
0 Regular Andover City Council Meeting
Minutes - December 4, 2007
Page 8
1
2 Motion by Knight, Seconded by Jaco.bson. to adjourn. Motion carried unanimously. The meeting
3 adjourned at 8:30 p.m.
4
5 Respectfully submitted,
6
7 Susan Osbeck, Recording Secretary
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@
0 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923 . WWW,CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: December 18, 2007
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $182,896.62 on disbursemerit edit lists #J - 2 from 12/06/07 to 12/13/07 have been issued and
released.
0 Claims totaling $74,221.00 on disbursement edit list #3 dated 12/18/07 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUIRED
The Andover City Council is requested to approve total claims in the amount of $257,117.62. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
11-l)~
Lee Brezinka
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y , CITY OF ANDOVER
2007 Moothl Buildiu!! Reuort
,
TO: Mayor aud City Council .
FROM: Don Olson
, NOVEMBER
BUILDING PERMITS ' PermitIPlan Tax
Total Valuation
I Residential $ 2,656,09 $ 105,00
$ 2,761.09 $ 210,000.00
Single Family I 2,656.09 105,00
2,761.09 , 210,000.00
Septic
-
Townhome
-
3 Additions 2.769.11 80.50
2,849.61 161,000,00
I Garages 372,98 6,60
379.58 13,200,00
4 Basement Finishes 400,00 2,00
402,00
I Commercial Building 878,87 19,13
898,00 38,270,00
Pole BldgslBams I
-
Sheds I
-
Swimming Pools
-
2 Chimney/Stove/Fireplace 100,00 1.00
101.00
5 Structural Changes 485.25 12.35
497,60 23,700,00
I Porches 165.08 2.10
167.18 4,200,00
3 Decks 236.75 2,70
239.45 5,200.00
Gazebos
-
, Repair Fire Damage "
-
183 Re-Roof 9,500,00 91.50
9,591.50
45 Siding 2,250,00 22.50
2,272.50
6 Other 2,124.47 63.50
2,187.97 127,015.00
1 Commercial Plumbing 160.46 2,00
162.46 4,000,00
Commercial Heating
, -
I Commercial Fire Sprinkler 855.94 20,75
876,69 41,500,00
Commercial Utilities
-
Commercial Grading
-
I
257 Total Building Penuits $ 22,955.00 $ 431.63
$ 23,386,63 $ 628,085.00
, ,
PERMITS PermitIPlan Tax
Total Fees Collected
257 Building Penuits $ 22,955.00 $ 431.63
$ 23,386,63
Ag Building
-
Curb Cut
.
1 Demolition 50,00
50,00
2 Fire Penuits 100.34
100.34
Footing
-
Renewal
.
Moving
-
14 Heating 760,00 7,00
767,00
15 Gas Fireplaces 750.00 7.50
757.50
31 Plumbing 1,695.00 I ' 15.50
1,710.50
63 Pumping 945,00
945.00
Septic New
-
4 Septic Repair , 200,00 2,00
202,00
1 Sewer Hook-Up 25.00
25,00
I Water Meter 50.00
50,00
Sewer Change OverlRepair
-
Water Change Over ,
.
I Sac Retainage Fee 16.75
16,75
1 Sewer Admin, Fee 15,00
15,00
2 Certificate of Occupancy 20,00
20,00
1 License Verification Fee 5.00
5.00
Reinspection Fee
-
20 Contractor License 1,000.00
1,000.00
Rental License
-
Health Authority
.
414 TOTALS $ 28,587.09 $ 463.63
$ 29,050,72 $ 628,085.00
,
,
Total Number of Homes ITD 2007
90
Total Number of Homes ITD 2006
150
Total Valuation YTDI I 2007
$ 25,522,202.30
Total Valuation YTDI I 2006
$ 31,267,512.48
Total Building Department Revenue YTD 2007
$ 550,611.31
Total Building Department Revenue ITD 2006
$ 695,891.56
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
.-/
TO:
CC:
FROM: Jason J, Law, Asst. City Engineer
SUBJECT: Accept Feasibility Report/Order Public HearinglProjects 08-02A, 2008 Overlays -
Northglen Area & 08-02B, 2008 Overlays - Grow Oak View Estates) - Engineering
DATE: December 18, 2007
INTRODUCTION
The City Council is requested to accept the feasibility report and order the public hearing for street
improvements for Projects 08-02A, 2008 Overlays - Northglen Area & 08-02B, 2008 Overlays - Grow
0 Oak View Estates.
DISCUSSION
Identified in the City's 2008-2012 Capital Improvement Plan are two development areas (Northglen
Area and Grow Oak View Estates) where the roads are scheduled for reconstruction, The development
areas are shown on the attached location maps, The developments have existing bituminous curb that
will be replaced with concrete curb and gutter, The properties that benefit from the improvements will I,
be assessed 25% of the total project cost as identified in the City's Roadway Reconstruction
Assessment Policy.
When reconstructing streets, existing bituminous curb is replaced with concrete curb and gutter, the
existing bituminous surface is reclaimed, storm sewer improvements are completed as necessary, and a
new bituminous surface is paved. This has been a very effective reconstruction method since the City
began the process back in 1996,
Informational meetings were held with the residents in early November to discuss the projects and
provide preliminary information.
The total project cost is estimated at $1,033,480,00. The City's portion is estimated to be $775,110,00,
while the assessed portion is estimated to be $258,370,00,
The estimated assessment per unit for each area is as follows:
0 . Northglen Area: $1,730,00/ unit
. Grow Oak View Estates: $3,780,00/ unit
Mayor and Council Members
December 18, 2007
Page 20f2
0
The difference between the assessment rates can be attributed to different lot sizes and varying number
of units fronting along the proposed improvements in each area,
BUDGET IMP ACT
The street reconstruction projects would be funded from the City's Road & Bridge Fund (75% of total
project costs) and through assessments to the benefiting properties (25% of total project costs).
ACTION REQUIRED
The City Council is requested to approve the resolution accepting the feasibility report and ordering
public hearing on Projects 08-02A, 2008 Overlays - Northglen Area & 08-02B, 2008 Overlays - Grow
Oak View Estates.
TF1~
Jason J, Law
./ /
0 Attachments: Resolution, Fea~ility Report (located in side pocket of packet), Neighborhood Meeting
Sign Up Sheets & Resident Comments./
0
CITY OF ANDOVER
COUNTY OF ANOKA
0 STATE OF MINNESOTA
RES. NO,
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC
HEARING ON IMPROVEMENTS OF PROJECT NOS. 08-02A, 2008 Overlays -
NorthQlen Area & 08-02B. 2008 Overlays - Grow Oak View Estates).
WHEREAS, pursuant to Resolution No. 027-06, adopted the L day of
December ,2007 a Feasibility Report has been prepared by the City EnQineer for
the improvements: and
WHEREAS, such report was received by the City Council on the 18th
day of December , 2007; and
WHEREAS, such report declared the proposed assessment to be feasible for
an estimated total project cost of $1,033.480.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for Project Nos. 08-2A &
08-2B, for the improvements.
2. The Council will consider the improvements in accordance with the report and
0 the assessment of abutting property for all or a portion of the improvement
pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
improvement of $ 1 ,033.480,00
3. A public hearing shall be held on such proposed improvement on the 15th
day of Januarv, 2008 in the Council Chambers of the City Hall at 7:00 PM and
the Clerk shall give mailed and published notice of such hearing and
improvement as required by law,
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 18th day of December , 2007 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
0 Victoria Volk - City Clerk
Cf\NDbVE~ Capital Improvement Plan
Pr j t Nam : ANNUAL MILL AND OVERLAY (2008)
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Capital Improvement Plan
proj ct Nam : ANNUAL MILLAND OVERLAY (2008)
GROW OAK VIEW ESTATES
0
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COMMENT SHEET
2008 Overlays (C.P. 08-2A)
Northglen Area
Tuesday, November 13, 2007 I 6:00 p.m.-7:00 p.m.
INFORMATIONAL MEETING
ANDOVER CITY HALL
1685 CROSSTOWN BOULEVARD NW
ANDOVER, MN 55304
/ - W')k
Name: Lj) {I J (L..
Address: 3 ~ l/ i) ) J f' 'j-t--, ex- A/(V C~()~
0 Phone: ? td~~33'-'079(o E-Mail: Jt,Jj 7 Ie @ of e 6/ ffF {!()A
Comments: --1/ j).." c...L C tUcl 'i? raL
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H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\ Word
Documents\CorrespondancelResidents\COMMENT SHEET,doc
@
0
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator orks/City Engineer ~
David D, Berkowitz, Director of Public
FROM: Jason 1. Law, Asst. City Engineer
SUBJECT: Order Plans & Specs/08-03/2008 Crack Sealing - Engineering
DATE: December 18, 2007
INTRODUCTION
The City Council is requested to order the improvement and direct preparation of plans and
specifications for 2008 Crack Sealing, Project 08-03,
DISCUSSION
0 The street crack seal program is an effective street maintenance technique utilized to protect and
prolong the life of the City's street infrastructure, The crack sealing program divides the City
into nine separate maintenance zones, Each year the streets in one of the nine zones, plus
recently constructed new developments, are crack sealed, These areas are then seal coated the
following year, The 2008 Crack Seal area is shown on the attached map,
BUDGET IMP ACT
The 2008 Crack Sealing project has been identified in the City's 2008-2012 Capital Improvement
Plan, The funding for this work will be from the Road & Bridge Fund and the Construction Seal
Coat Fund.
ACTION REOUIRED
The City Council is requested to approve the resolution ordering the improvement and directing
preparation of plans and specifications for Project 08-03, 2008 Crack Sealing,
Ruhmitred'
rf?w--
Jason J, Law
Attachments: Resolution & Location Map
0
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO, 08-03
FOR THE 2008 CRACK SEALING .
WHEREAS, the City Council is cognizant of the need for the crack sealing
improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of 2008 Crack Sealinq , Project 08-03; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the ~
0 Enqineer to prepare the plans and specifications for such improvement project.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 18th day of December , 2007 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
0
Q\CITY o:~ Capital Improvement Plan
r ,NDOVE Proj ct Nam : ANNUAL STREET CRACK SEAL
PROJECT
0
2008 STREET CRACK SEAL, ZONE 7
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0
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayo, ond Counoil Momb", ~
CC: Jim Dickinson, City Administrator _
David D, Berkowitz, Director of Public Works/City EngineerJ:j:>~
FROM: Jason J, Law, Asst. City Engineer
SUBJECT: Order Plans & Specs/08-04/2008 Seal Coating - Engineering
DATE: December 18, 2007
INTRODUCTION
The City Council is requested to order the improvement and direct the preparation of plans and
specifications for Project 08-04,2008 Seal Coating,
DISCUSSION
0 The street seal coating program is an effective and cost efficient means to prolong the life of the
City's street infrastructure. The seal coat program divides the City into nine separate
maintenance zones, Each year the streets in one of the nine zones, plus recently constructed
developments, are seal coated. The 2008 Seal Coat areas are shown on the attached maps,
The City of Coon Rapids will be preparing the final plans and specifications and administering
the bids through the Joint Powers Agreement that has previously been approved,
BUDGET IMPACT
The 2008 Seal Coat project has been identified in the City's 2008 - 2012 Capital Improvement
Plan, Funding for this project will be from the Road & Bridge Fund and Developer Seal Coat
Fund,
ACTION REQUIRED
The City Council is requested to approve the resolution ordering the improvement and directing
the preparation of plans and specifications for Project 08-04, 2008 Seal Coating.
0
Attachments: Resolution & Location Maps
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION
OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.
08-04 ,2008 SEAL COATING.
WHEREAS, the City Council is cognizant of the need for the seal coating
improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of 2008 Seal Coatinq , Project 08-04; and
0 BE IT FURTHER RESOLVED by the City Council to hereby direct the Citvof
Coon Rapids. with assistance from the Andover Enqineerinq Department to
prepare the plans and specifications for such improvement project.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 18th day of December, 2007 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
0
~\NDbVER$- Capital Improvement Plan
Pr j ct Ham : ANNUAL STREET SEALCOAT PROJECT
C 2008 STREET SEALCOAT, ZONE 6
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0 2,550 5,100 10,200 t-d:!i]"lQ,~~
~ Water . . 4~.~ W
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Right of Way Feet
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0 City Limits
@
0
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrato~
SUBJECT: Adopt Resolution - City of Andover 2008 Budget & Certify 2008 Property Tax Levy
DATE: December 18, 2007
INTRODUCTION
Each year the City Council is required by state law to adopt an annual budget and submit a property tax
levy certification to Anoka County Property Records and Taxation Division, The deadline for
submission this year is December 28th,
DISCUSSION
The 2008 Budget and Levy certification is the outcome of budget workshops with the Council, numerous
staff meetings, and the December 4th Truth in Taxation Hearing, The overall City of Andover 2008
Budget proposes total revenues of $29,226,483 and total expenditures of $28,041,835, The $1,184,648
0 of revenues over expenditures reflects the sale of the open space referendum bonds with no anticipated
land purchases in 2008,
The 2008 Budget includes a total property tax levy of$10,153,718: $6,561,135 (64.6%) operational levy,
$2,167,297 (21.3%) debt service levy, and $1,425,286 (14,1 %) capital levy.
BUDGET IMPACT
This will establish the 2008 City of Andover Budget and 2008 Property Tax Levy,
ACTION REOUIRED
The Andover City Council is requested to approve the attached resolution that indicates a total 2008
property tax levy of $10,153,718 to be submitted to the Anoka County Property Records and Taxation
Division by December 28th and establishes the 2008 City of Andover Budget.
"-
Attachment - Resolution
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
0 RES. NO
A RESOLUTION ADOPTING THE CITY OF ANDOVER 2008 BUDGET AND 2008 PROPERTY TAX LEVY TO BE
CERTIFIED TO THE COUNTY AUDITOR,
WHEREAS, the preparation and adoption of budgets is recognized as sound fmancial practice; and
WHEREAS, the City of Andover receives significant financial support from its residents through the payment of
property taxes; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and
WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget
prior to December 28, 2007; and
WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an
adopted tax levy by December 28, 2007.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2008 City
of Andover Budget and the 2008 property tax levy totaling $10,153,718 as listed on Attachment A.
BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2008 City of
Andover Budget by fund type as follows:
REVENUES EXPENDITURES
0 General Fund $ 8,811,132 General Fund $ 8,885,654
Special Revenue Funds 1,923,905 Special Revenue Funds 2,087,887
Debt Service Funds 5,732,054 Debt Service Funds 5,737,763
Capital Projects Funds 7,728,527 Capital Projects Funds 6,191,856
Enterprise Funds 4,163,786 Enterprise Funds 4,238,480
Internal Service Funds 867 ,079 Internal Service Funds 900,195
Total $ 29,226,483 Total $28,041,835
Adopted by the City of Andover this 18th day of December 2007.
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria V olk - City Clerk
0
CITY OF ANDOVER, MINNESOTA Attachment A
Proposed 2008 Property Tax Levy
0
2008
Proposed
Levy
General Fund Levy $ 6,526,135
Debt Service Funds Levy
2004A G,O, Capital Improvement Bonds 374,934
2004 EDA Public Facility Revenue Bonds 934,203
2005B G.O, Capital Improvement Bonds 122,622
2006B G.O. Equipment Certificate 171,832
2007 G,O, Equipment Certificate 235,806
2008 G.O. Equipment Certificate 165,000
2008 G.O, Open Space Bonds 162,900
Total Debt Service 2,167,297
Other Levies
Capital Projects Levy
0 Capital Equipment/Project 210,000
Parks Projects 57,680
Road & Bridge 1,107,341
Pedestrian Trail Maintenance 50,265
Lower Rum River Watershed 35,000
Gross City Levy $ 10,153,718
0
STATE OF MINNESOTA)
o COUNTY OF ANOKA )
CITY OF ANDOVER )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota,do hereby certify that I
have carefully compared the attached Resolution No. _ adopting the City of Andover 2008 Budget and 2008 Property Tax
Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the
whole thereof.
IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 18th day of December 2007.
Victoria Volk - City Clerk
0
0
S'\NDbVE~ G
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator~
SUBJECT: 2008 Debt Service Levy Changes
DATE: December 18, 2007
INTRODUCTION
Anoka County Property Records and Taxation Division requires a City Council resolution
changing bonded indebtedness levies for 2008 that would have been certified to Anoka County as
part of prior years bond sales.
DISCUSSION
When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka
0 County, The County is charged with assuring on an annual basis that local government bonded
indebtedness payments are made, To assist in monitoring, the County is requesting a resolution
that would update all or a portion of previously certified bonded indebtedness levies,
Attached is a resolution to update bonded indebtedness levies along with a brief description as to
why there was a change,
BUDGET IMPACT
The 2008 City of Andover Debt Service Budget is current and up-to-date, This resolution is to
inform the County of any changes that have taken place in the past year as well as any new
issuances proposed to be levied for 2008,
ACTION REQUIRED
The Andover City Council is requested to approve the attached resolution that would update
certified bonded indebtedness levies for 2008.
"-
0 Attachment: Resolution Updating Certified Bonded Indebtedness for 2008
Attachment A - 2008 Proposed Levy Certification Debt Changes
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
0 RES, NO. -
A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2008,
WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's
funds; and
WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness
levies for 2008; and
WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution
updating bonded indebtedness levies that would have been certified Anoka County as part of prior year bond sales,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a
portion of previously certified bonded indebtedness levies for 2008 as listed on Attachment A.
Adopted by the City of Andover this 18th day of December 2007,
CITY OF ANDOVER
QTTEST: Michael R, Gamache - Mayor
Victoria V olk - City Clerk
0
Attachment A
CITY OF ANDOVER
2008 Proposed Levy Certification Debt Changes
0
County Levy City Levy Levy
GENERAL OBLIGATION DEBT Scheduled Scheduled Changes Variance Explanation
56 2004A GO Capital Improvement Bonds 374,934 374,934 Ok
58 2005A GO Improvement Bonds 575,600 575,600 Paid for by assessments
60 2005B GO Capital Improvement Bonds 124,500 122,622 1,878 City has interest earnings in Debt Service Fund
61 2006A GO PIR Bonds 137,656 - 137,656 Paid for by assessments
62 2006B GO Equipment Certificate 174,782 171,832 2,950 City has interest earnings in Debt Service Fund
63 2007 GO Equipment Certificate 218,610 235,806 (17,196) City levying for two interest payments
2004 EDA Public Facility Lease Rev - 934,203 (934,203) Lease revenue payment per pledge agreement
2008 GO Equipment Certificate 165,000 (165,000) New 2008 issuance
2008 GO Open Space Bonds - 162,900 (162,900) New 2008 issuance
Total $ 1,606,081 $ 2,167,297 $ (561,216)
0
0
STATE OF MINNESOTA)
QOUNTY OF ANOKA )
CITY OF ANDOVER )
I, the rmdersigned, being the duly qualified and acting City Clerk of the City of Andover, Mimiesota, do hereby certify
that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a
portion of previously certified bonded indebtedness levies for 2008 with the original record thereof preserved in my
office, and have formd the same to be true and correct transcript of the whole thereof,
IN TESTIMONY WHEREOF, I have herermto subscribed my hand this 18th day of December 2007.
Victoria V olk - City Clerk
0
0
~
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER,MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David Berkowitz, Director of Public
SUBJECT: Approve 2008 Tri-City GIS Contract - Engineering
DATE: December 18, 2007
INTRODUCTION
The City Council is requested to approve the GIS Tri-City Contract for the year 2008, This
contract is between the Tri-City Group (Andover, Fridley and Columbia Heights) and the 3M
Company.
0 DISCUSSION
,
The City will receive 20 hours per week of GIS service through this contract. The current
contract has been increased by 5% from the previous year. The amount ofthe 2008 contract is
$32,640,
BUDGET IMP ACT
The funding is budgeted from the Drainage and Mapping Fund, water, sanitary and storm sewer
funds, Lower Rum River Watershed Management Organization, right-of-way management fees
and the Road & Bridge Fund,
ACTION REOUIRED
The City Council is requested to approve the GIS Tri-City Contract for the year 2008,
Respectfully submitted,
~CJ,
David D, Berkowitz
Attachments: Consulting Services Agreement .,/
0 cc: Blaine Hackett, 3M Traffic Safety Systems Division, 3M Center Building 225, St. Paul,
MN 55144
0 CONSULTING SERVICES AGREEMENT
This Agreement is made as of , 200_ (the "Effective Date"), by and
between 3M COMPANY, a Delaware corporation, acting through its Traffic Safety
Systems Division ("3M" or "Contractor") and the Tri-City GIS Joint Powers
Organization, consisting of the Cities of Fridley, Columbia Heights and Andover,
hereinafter "Tri-City," 3M and Tri-City are collectively referred to as "Parties" and
individually as a "Party,"
WHEREAS, Tri-City requires services to provide GIS technical assistance to the Cities
of Andover, Columbia Heights and Fridley;
WHEREAS, Contractor desires to and is capable of providing the necessary services
according to the terms and conditions stated herein;
NOW, THEREFORE, in consideration of the mutual promises and agreements contained
herein the parties agree as follows:
0 1. TERM
1.1 Term,
The term of this Contract shall be from January 1, 2008, through
December 31, 2008, unless earlier terminated by law or according to the
provisions of this Contract.
2. CONTRACTOR'S OBLIGATIONS
2.1 General Description,
Contractor will provide 2,361 hours annually of onsite GIS technical
assistance to Tri-City, The Contractor will spend approximately 80 hours
per month per each city in Andover and Fridley, and approximately 37
hours per month in the City of Columbia Heights, Additional hours may
be contracted as provided in Section 3.4.
2.2 Conformance to Specification,
The Contractor will provide the Services as set forth in Exhibit A,
0
0 2.3 Limited Warranty
3M warrants that the Services will be performed in a safe, professional'
and workmanlike manner consistent with the applicable industry standards
and this Agreement.
3M MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY
OF MERCHANTABILITY, THE IMPLIED WARRANTY OF FITNESS
FOR A PARTICULAR PURPOSE AND ANY IMPLIED WARRANTY
ARISING OUT OF A COURSE OF DEALING, A CUSTOM OR'
USAGE OF TRADE.
3. PAYMENT
3.1 Service Fees
The Contractor's fees for Services are set forth below ("Service Fees").
Service Fees do not include any taxes that may be due based on the
Service Fees, or for reimbursable expenses, for which Tri-City agrees to
pay directly or reimburse 3M.
0 Total Service Fees: $80,275.00 to be allocated as follows:
Andover-$32,640,oo, or 40%;
Fridley-32,640,oo, or 40%;
Columbia Heights-$14,995,oo, or 20%
3,2 Invoices,
Contractor shall, within fifteen (15) working days following the last day of
each calendar month in which services were provided, submit an invoice
on an invoice form acceptable to Tri-City, This invoice shall itemize I) the
hours of services rendered listed by classification, 2) the date such services
were provided, 3) a general description of the services provided, 4) the
name of client receiving services, 5) the amount and type of all
reimbursable expenses being charged to the Contract, 6) the dates of the
performance period covered by the invoice,
3.3 Time of Payment.
All invoices are due within thirty days from the invoice date, If Tri-City
disputes any portion of Contractor's invoice, then Tri-City will: (a) pay
0 any amount not in dispute by the due date; and (b) within five business
days after receipt of that invoice, inform Contractor in writing of the
disputed amount and the specific reason(s) for withholding payment. On
2
0 Contractor's receipt of this, the Parties will work together in good faith to
resolve such disputes in a prompt and mutually acceptable manner, Tri-
City agrees to pay any disputed amounts within five days after the issues
have been resolved,
3.4 Tri-City shall have the right to request changes within the scope of the
Services; however, all such changes are subject to acceptance by
Contractor, If any change causes an increase or decrease in the fees, or in
the time required for performance, prior to commencing the services
required by the requested change, Contractor shall notify Tri-City of such
increase or decrease and the Agreement shall be modified in writing
accordingly. Contractor shall not proceed with any change until a written
amendment has been accepted by Contractor; however Contractor's right
to payment for such change shall not be affected in the event Contractor
agrees in writing to proceed prior to the completion of such amendment.
4, COMPLIANCE WITH LAWS/STANDARDS
4.1 General,
0 Contractor shall abide by all Federal, State or local laws, statutes,
ordinances, rules and regulations now in effect or hereinafter pertaining to
this Contract or to the facilities, programs and staff for which Contractor is
responsible,
5, INDEPENDENT CONTRACTOR STATUS
Contractor is an independent contractor and nothing herein contained shall be
construed to create the relationship of employer and employee between Tri-City
and Contractor, Contractor shall at all times be free to exercise initiative,
judgment and discretion as to how to best perform or provide services,
6, INDEMNIFICATION
Contractor shall indemnify, hold harmless and defend Tri-City, its members,
officers and employees against any and all liability, loss, costs, damages,
expenses, claims or actions, including attorneys' fees which Tri-City, its officers
or employees may hereafter sustain, incur or be required to pay, arising out of or
by reason of any negligent or willful act, or negligent or willful omission of
0 Contractor, its agents, servants or employees, in the execution, performance, or
failure to adequately perform Contractor's obligations pursuant to this Contract.
3
0 7, INSURANCE
7.1 General Terms,
In order to protect itself and to protect Tri-City under the indemnity
provisions set forth above Contractor shall, at Contractor's expense,
procure and maintain policies of insurance covering the term of this
Contract, as set forth below. Such policies of insurance shall apply to the
extent of, but not as a limitation upon or in satisfaction of, the indemnity
provisions herein, All retentions and deductibles under such policies of
insurance shall be paid by Contractor, Each such policy shall not be
canceled by the issuing insurance company without at least thirty (30)
days written notice to Tri-City of intent to cancel.
7,2 Coverage,
The policies of insurance to be obtained by Contractor pursuant to this
section shall be purchased from a licensed carrier and shall include the
following:
A) Professional Liability
(1) A professional liability insurance policy covering personnel
of Contractor, if any, who provide professional services
0 under this Contract, which shall include the following
coverages at a minimum:
Personal Injury/Damage: $200,000 per person
$600,000 per occurrence
B) Workers' Compensation
If applicable, Contractor shall procure and maintain a policy that at least
meets the statutory minimum,
7.3 Certificates,
Prior to or concurrent with execution of this Contract, Contractor shall file
certificates or certified copies of such policies of insurance with Tri-City,
7.4 Failure to Provide Proof of Insurance.
Tri-City may withhold payments for failure of Contractor to furnish proof
of insurance coverage or to comply with the insurance requirements as
stated above until such time the Contractor complies with the requirements
of this Section.
0
4
0 8. SUBCONTRACTING
Contractor shall not enter into any subcontract for the performance of the services
contemplated under this Contract nor assign any interest in the Contract without
prior written consent of Tri-City,
9, DEFAULT
9,1 Inabilitv to perform,
Contractor shall make every reasonable effort to maintain staff, facilities,
and equipment to deliver the services to be purchased by Tri-City.
Contractor shall immediately notifY Tri-City in writing whenever it is
unable to or reasonably believes it is going to be unable to provide the
agreed upon quality of services, Upon such notification, Tri-City shall
determine whether such inability requires a modification or cancellation of
this Contract.
9.2 Dutv to Mitigate.
Both parties shall use their best efforts to mitigate any damages which
might be suffered by reason of any event giving rise to a remedy
0 hereunder,
10. TERMINA nON
10.1 With or Without Cause,
Notwithstanding any other provision of this Contract, either Party may
terminate this Contract at any time for any reason by giving thirty (30)
days written notice to the other, Tri-City shall pay to Contractor the
reasonable value of services received from Contractor as of
the
termination date,
10,2 Notice of Default.
Either Party may terminate this Contract for cause by giving ten (10) days
written notice of its intent. Said notice shall specify the circumstances
warranting termination of this Contract.
10.3 Failure to Cure.
If the Party in default fails to cure the specified circumstances as described
0 by the notice given under the above paragraph within the ten (10) days, or
such additional time as may be mutually agreed upon, then the whole or
any part of this Contract may be terminated by written notice.
S
0 lOA Notice of Termination,
Notice of Termination shall be made by certified mail or personal delivery
to the other Party's Authorized Representative, Notice of Termination is
deemed effective upon delivery to the address of the Party as stated in
paragraph 12,
10.5 Effect of Termination,
Termination of this Contract shall
not discharge any liability,
responsibility or right of any Party which arises from the performance of
or failure to adequately perform the terms of this Contract prior to the
effective date of termination, in accordance with the laws of the State of
Minnesota,
11. CONTRACT RIGHTS/REMEDIES
11.1 Rights Cumulative,
All remedies available to either Party under the terms of this Contract or
by law are cumulative and may be exercised concurrently or separately,
and the exercise of anyone remedy shall not be deemed an election of
0 such remedy to the exclusion of other remedies.
11.2 Waiver.
Waiver for any default shall not be deemed to be a waiver of any
subsequent default. Waiver or breach of any provision of this Contract
shall not be construed to be modification for the terms of this Contract
unless stated to be such III
writing and signed by authorized
representatives of Tri -city and Contractor,
11.3 Force Maieure
Contractor will not be responsible for the delay in its performance of any
obligation under this Agreement caused by acts of God, legal restrictions,
or any other similar conditions beyond the control of Contractor,
12, AUTHORIZED REPRESENTATIVE
Notification required to be provided pursuant to this Contract shall be provided to
the following named persons and addresses unless otherwise stated in this
Contract, or in a modification of this Contract.
0
6
0
To Contractor: Andover:
Division Vice President City Engineer
Traffic Safety Systems Division City of Andover
3M Center Building 225 1685 Crosstown Boulevard NW
ST. Paul, MN 55144 Andover, MN 55304
Fridley: Columbia Heights:
Director of Public Works Public Works Director
City of Fridley City of Columbia Heights
6431 University Avenue NE 637 - 38th Avenue NE
Fridley, MN 55432 Columbia Heights, MN 55421
0 13, MODIFICATIONS
Any alterations, variations, modifications, or waivers of the provisions of this
Contract shall only be valid when they have been reduced to writing, and signed
by authorized representatives of Tri-City and Contractor.
14, LIMITATION OF LIABILITY.
NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO
THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL
DAMAGES IN ANY WAY RELATED TO THE
SERVICES, THIS
AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS
LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL
THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT,
15, SEVERABILITY
The provisions of this Contract shall be deemed severable, If any part of this
Contract is rendered void, invalid, or unenforceable, such rendering shall not
0 affect the validity and enforceability of the remainder of this Contract unless the
part or parts which are void, invalid or otherwise unenforceable shall substantially
impair the value of the entire Contract with respect to either Party.
7
0 16, MERGER
Final Agreement.
This Contract is the final statement of the agreement of the Parties and the
complete and exclusive statement of the terms agreed upon, and shall supersede
all pnor negotiations, understandings or agreements,
There are no
representations, warranties, or stipulations, either oral or written, not herein
contained,
17, DISPUTE RESOLUTION
17,1 This Agreement will be construed and enforced according to the laws of the
State of Minnesota, without regarding to its conflicts of law rules, Any
litigation regarding this Agreement must be filed and maintained in the state
or federal courts of the State of Minnesota and the Parties consent to the
personal jurisdiction of such courts, No provision of this Section 17 will
preclude either Party seeking injunctive relief to prevent immediate or
irreparable harm to it, but the mediation stated in Section 17.3 will
otherwise be fully exhausted before the commencement of any litigation,
0 17,2 EACH PARTY IRREVOCABLY WAIVES ANY RIGHT TO A JURY
TRIAL WITH RESPECT TO ANY CLAIMS OR DISPUTES ARISING
OUT OF OR RELATED TO THIS AGREEMENT. Any lawsuit or other
action, regardless of form; relating to this Agreement, including, without
limitation, an action for breach of warranty, must be commenced within one
year after the later of: (a) date on which the breach of warranty or other
cause of action occurred; or (b) date on which that Party knew or should
have known of that breach of warranty or other cause of action,
17.3 Prior to commencement of any litigation regarding this Agreement, the
Parties agree to voluntary, non-binding mediation to resolve any dispute
they may have, The mediation will be conduct by a mutually selected
mediator (or if the Parties cannot agree, by a mediator selected by the CPR
Institute for Dispute Resolution), in accordance with the CPR Institute's
Model Procedure for Mediation of Business Disputes, The Parties will each
pay its own attorneys' fees and will share equally the other mediation costs.
While this mediation will be non-binding in all respects (except agreements
in settlement of the dispute negotiated by the Parties), each Party will appear
when directed by the mediator, be fully prepared to work toward the
dispute's resolution, and participate in good faith. If the mediation does not
result in a mutually satisfactory resolution of the dispute within ninety days
after it is begun, either Party may commence an action as permitted under
0 Sections 17.1 and 17.2, All negotiations between the Parties pursuant to this
Section 17 will be treated as compromise and settlement negotiations for
8
0 purposes of the applicable rules of evidence,
IN WI1NESS WHEREOF, the parties hereto have executed this Contract on the date(s)
indicated below,
CONTRACTOR TRI-CITY GIS ORGANIZATION
By: By:
Title: Title:
Date: Date:
By:
Title:
Date:
0 By:
Title:
Date:
0
9
0 Exhibit A
Contractor shall provide the following services generally described as GIS On-
Site Support, including but not limited to:
. Maintain and edit all GIS datasets being used for Companies GIS
. Create new datasets by:
0 Heads up digitizing
0 Merging new datasets
0 Spatial analysis
0 Geoprocessing
0 Geocoding
. Create and update GIS maps
. Advise Tri-City on GIS projects and software
. Maintain and keep records of GIS-related software and software
licenses
. Customize GIS software where applicable
. Customize and maintain GIS related web pages
Other non-GIS services:
. Create and maintain Microsoft Access databases
. Customize forms and reports using Microsoft Access
0
0
10
0
MEMORANDUM
TO: AI Folie, Assistant Finance Director PW07-031
FROM: Jon Haukaas, Director of Public Works
DATE: June 19,2007
SUBJECT: Transfer of Funds to Columbia Heights for Payment of GIS Consultant
The Cities of Andover, Columbia Heights and Fridley have entered a Joint Powers Agreement
(JPA) for employment of a GIS consultant. Each of the three cities agreed to fund the contract
0 cost for the GIS consultant for 2007 based upon their allotted share of hours. The agreed upon
contract cost is $77,145, The City of Fridley's share ofthe annual contract cost is $31,075. The
JPA has assigned Columbia Heights as the depository for funds and the responsible party for
paying the consultant. The JPA requires a quarterly deposit of the City's share on the first day of
each quarter to the City of Columbia Heights, The second quarter payment is due and we need
to pay for April, May and June.
Please transfer $7,768.75 to the City of Columbia Heights, attention Kevin Hansen, Public Works
Director, 637 38th Avenue NE, Columbia Heights, MN 55421, for the April, May and June
payments of the GIS consultant. Please charge to account number 101-0661-435-4340, If you
have any questions, please contact me at ext. 3550.
r
JHH:jb ~V)
cc: W, W. Burns \ 3'lolS. 00
,,,J 0~te ~
!/ J '
//'~~
0 / ~lC:;J.,
0 Tri-City Quarterly Meeting Agenda
11/29/07
. How are we doing? Comments, complaints, concerns?
. Hours are as follows
0 Andover = 846hrs of 960
0 Fridley = 831hrs of960
0 Columbia Heights = 576hrs of 640
. 2008 Contract
. Map Updates should be up to date for all cities ,JW }v1lVp5
. Anoka GIS User Group info
0
i,
0
C I T y 0
F @
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US
TO: Mayo, m>d Couocil Momb= ~
CC: Jim Dickinson, City Administrato '
David D, Berkowitz, Director of Public Works/City Engineer~
FROM: Todd J, Haas, Asst. Public Works Director
SUBJECT: Consider MSA Revocations & Designations - Engineering
DATE: December 18, 2007
INTRODUCTION
The City Council is requested to approve the two attached resolutions regarding Municipal State Aid
(MSA) revocations and designations,
DISCUSSION
It has come to our attention by MnDOT State Aid that two (2) of the proposed route alignments that were
approved by the City Council last February have not had required resolutions approved and sent to
0 MnDOT, Because both routes were thought to be a minor adjustment to the MnDOT State Aid street
system by City staff, we were not notified by MnDOT State Aid to prepare resolutions, City staff has
been in contact recently with MnDOT State Aid staff about this, Just so you know, the City is currently
collecting needs for both segments,
The segments that are to be revoked are as follows:
. MSAS 198-110-010 (149th Avenue NW- Round Lake Boulevard NW to 0.50 miles east of Round
Lake Boulevard NW)
. MSAS 198-110-020 (149th Avenue NW - 0,5 miles east of Round Lake Boulevard NW to 0.43
miles west of Crosstown Boulevard NW)
. MSAS 198-116-030 (168th Lane NW - Verdin Street NW to 0.50 miles east of Verdin Street
NW)
The segments that are to be designated are as follows:
. Andover Boulevard NW - Round Lake Boulevard NW to 0.43 miles west of Crosstown
Boulevard NW
. 167th Avenue NW - Verdin Street NW to 0,5 miles east of Verdin Street NW
The location map of the realignments are attached for review,
ACTION REOUIRED
The City Council is requested to approve the attached resolutions, The first resolution is for revoking the
existing designations and the second resolution is for the new relocated designations.
0 PZ~
Attachments: Resolutions & MSA Map
0 CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS,
WHEREAS, it appears to the City Council of the City of Andover that the streets
hereinafter described should be revoked as a Municipal State Aid Street under the
provisions of Minnesota Laws of 1967 Chapter 162; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover that the streets described as follows, to wit:
. Control Section #110, Segments 010 & 020
. Control Section #116, Segment 030
be and hereby are revoked as a Municipal State Aid Streets of said City, subject
to the approval of the Commissioner of Transportation of the State of Minnesota,
0 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to forward two certified copies of this resolution to the Commissioner of
Transportation for his consideration and upon his approval of the revocation of said
streets or portions thereof.
Adopted by the City Council of the City of Andover this 18th day of December ,
2007,
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
Certification
I hereby certify that the above is a true and correct copy of a resolution duly passed,
adopted and approved by the City Council of said City on December 18,2007,
0
Victoria Volk - City Clerk
CITY OF ANDOVER
COUNTY OF ANOKA
0 STATE OF MINNESOTA
RES, NO.
A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS.
WHEREAS, it appears to the City Council of the City of Andover that the streets
hereinafter described should be designated as Municipal State Aid Streets under the
provisions of Minnesota Laws of 1967 Chapter 162; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover that these streets described as follows, to wit:
. Andover Boulevard NW from Round Lake Boulevard NW to 0.43 miles west of
Crosstown Boulevard NW
. 16ih Avenue NW from Verdin Street NW to 0,5 miles east of Verdin Street NW
to be and hereby established, located and designated as Municipal State Aid
streets of said City, subjE;lct to the approval of the Commissioner of Transportation of
the State of Minnesota.
0 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to forward two certified copies of this resolution to the Commissioner of
Transportation for their consideration and upon his approval of the designation of said
streets or portion thereof, that same be constructed, improved and maintained as
Municipal State Aid Streets of the City of Andover and to be known as Municipal State
Aid Streets,
Adopted by the City Council of the City of Andover this 18th day of December ,
2007 ,
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Victoria Volk - City Clerk
Certification
0 I hereby certify that the above is a true and correct copy of a resolution duly passed,
adopted and approved by the City Council of said City on December 18, 2007,
Victoria Volk - City Clerk
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 .(763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator orks/City Enginee;rs:b
David D, Berkowitz, Director of Public
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: Accept Petition/Order Feasibility Report/08-10/3458 _142nd Avenue
NW/WM - Engineering
DATE: December 18, 2007
INTRODUCTION
The City has received a petition from the property owner of 3458 - l42nd Avenue NW requesting
the improvement of water main (see attached petition), Project 08"10,
0 DISCUSSION
Currently the home is served by a private well and would like to connect to municipal water.
BUDGET IMP ACT
The cost of the improvement would be assessed to the property owner over a 5 year period,
ACTION REOUIRED
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of water main for Project 08-10, ,
3458 _142nd Avenue NW,
Respectfully submitted,
T~~
Attachments: Resolutio~titio~ Location Mal"
cc: Patricia Mattson, 3458 _142nd Ave. NW, Andover
0
CITY OF ANDOVER
0 COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
WATER MAIN , PROJECT NO. 08-10, IN THE AREA OF 3458 _142ND
AVENUE NW,
WHEREAS, the City Council has received a petition, dated December 5.
2007 requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The petition is hereby declared to be 100% of owners of property affected,
0 thereby making the petition unanimous,
2, Escrow amount for feasibility report is 0
3. The proposed improvement is hereby referred to the City EnQineer and he is
instructed to provide the City Council with a feasibility report,
MOTION seconded by Council member and adopted by the
City Council at a reQular meeting this 18th day of December , 2007, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
0 Victoria Volk - City Clerk
CS-ID
0
Date / d/!:) 1t):7
Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
We do hereby petition for improvements of watermain, sanitary sewer, storm
sewer and streets (circle one or more) with the costs of the improvement to be
assessed against my benefiting property,
0 Said petition is unanimous and the public hearing may be waived, We would like
to be assessed over a 5 year period,
Sincerely,
(?~~ C:;/ 0~Jr
propertyowner~ d. il1~uJ
Address '31/5 e' - .-/y,;; /7& fl-t/..e ,;1/ ,
City, State, Zip ;4 /1 d.tJ t/ e.tr , /ll17 5.? 3 0 ,-
Phone (Home) 7' tp 3 - 5</ b': '1 :5 0 7
(Work) C, {P /2.- "2-0 '1- '/<159'
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763)755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrato~
SUBJECT: Approve 2008 Anoka County Sheriff Contract
DATE: December 18, 2007
INTRODUCTION
Each year the City Council approves the subsequent years (2008) law enforcement contract with the
Anoka County Sheriffs Office as part of the annual budget process. The 2008 contract is attached for
the City Council approval.
DISCUSSION
0 The 2008 City of Andover Law Enforcement expenditure budget is $2,318,241.00 which is offset by a
Police State Aid revenue budget of $103,400.00 and School Liaison revenue budget of $81,542.00
reflecting a net tax levy impact of $2,133,299.00. The Anoka County Sheriffs contract provides for 80
hours per day of patrol service, 12 hours per day of service provided by a Community Service Officer, a
School Liaison Officer in the middle school and high school, a full-time patrol investigator (effective
July 1 s~, and 50% of the costs associated with the Crime Watch Program's coordinator position.
BUDGET IMPACT
The contract total of $2,318,241.00 is contained in the City of Andover 2008 Budget.
ACTION REOUlRED
The Andover City Council is requested to approve the attached Anoka County Sheriffs Contract.
-
Attachment - Sheriffs Contract
0
0 Anoka County Contract No. 2007-0335
LAW ENFORCEMENT CONTRACT
THIS CONTRACT is made and entered into this _ day of ,
2007, by and between the County of Anoka, a political subdivision of the State of Minnesota,
and the Anoka County Sheriff, hereinafter referred to as the "County," and the City of Andover,
1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the
"Municipality," for the period of January 1, 2008, through December 31,2008.
WITNESSETH:
WHEREAS, the Municipality is desirous of entering into a contract with the County,
through the Office of the Anoka County Sheriff (hereinafter Sheriff), for the performance of the
law enforcement functions hereinafter described within the corporate limits of said Municipality;
and
WHEREAS, the County is agreeable to rendering such services and law enforcement
0 functions on the terms and conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for by Minn. Stat. SS 471.59
and 436.05.
NOW, THEREFORE, pursuant to the terms of the aforesaid statutes, and in
consideration of the mutual covenants expressed herein, it is agreed as follows:
I. PURPOSE
The County, through its Sheriff, agrees to provide police protection within the
corporate limits of the Municipality to the extent and in the manner as hereinafter set forth.
II. SERVICES TO BE PROVIDED BY THE COUNTY
A. Except as otherwise hereinafter specifically set forth, such services shall
encompass the duties and functions of the type normally coming within the jurisdiction of the
Sheriff pursuant to Minnesota Law, and, in addition, the Sheriff and his duly assigned deputies
shall, within the Municipality's corporate limits, exercise all the police powers and duties of city
police officers as provided by Minn. Stat. S 436.05.
0
0 B. The rendition of services, the standard of performance, the discipline of
the deputies, and other matters incident to the performance of such services and the control of
personnel so employed, shall remain in and under the sole control of the Sheriff.
C. Such services shall include the enforcement of Minnesota State Statutes
and the municipal ordinances of the Municipality.
D. The County shall fumish and supply all necessary labor, supervision,
equipment, and communication facilities for dispatching, jail detention (including the cost of such
detention), and daily patrol service as specified in Paragraph II.E. of this Contract, and shall be
responsible for the direct payment of any salaries, wages, or other compensation to any County
personnel performing services pursuant to this Contract.
E. The County agrees to provide law enforcement protection as follows: For
the period of January 1, 2008, through December 31,2008, the Sheriff will provide Eighty (80)
hours per day of daily patrol service. Said daily patrol service shall be exercised through the
employment of four patrol cars, to be supplied, equipped, and maintained by the County and
staffed by Sheriff's deputies. Further, said daily patrol service will provide and fulfill those
services and duties ordinarily provided and fulfilled by city police officers as provided by state
0 law and municipal police officers as provided by state law and municipal ordinances.
The Sheriff will also provide twelve (12) hours per day of service by a
Community Service Officer. In addition, the Sheriff will provide the service of a Community
Service Officer for park security, twenty (20) hours per week, April through September. The
Sheriff, upon consultation with the Law Enforcement Committee created pursuant to Paragraph
VI. herein, shall determine the time of the day during which the patrol service shall be provided.
The Sheriff may periodically change the times of patrol service in order to enhance the
effectiveness of the coverage.
The Sheriff will also provide an additional Patrol Investigator for the
period of July 1,2008, through December 31,2008. The Investigator will provide an additional
forty (40) hours per week coverage investigating crimes within the City of Andover. The
Investigator will be issued a vehicle and be granted take-home privileges, per Anoka County
Sheriff's Office Policy, for that vehicle.
The Sheriff will also provide 2 full-time Deputy Sheriffs to be assigned as
a School Liaison Officer, in the Municipality's schools during the school year. This will include
the middle school and the high school. The County also agrees to cover 50% of costs
0 associated with the Crime Watch Program's coordinator position. The Municipality agrees to
cover the remaining 50%. During the non-school months, these officers will continue to be
- 2-
0 assigned in the Municipality to work in such areas as patrol I selected enforcement efforts, and
crime prevention.
III. DUTIES OF MUNICIPALITY
A. It is agreed that the Sheriff shall have all reasonable and necessary
cooperation and assistance from the Municipality, its officers, agents, and employees, so as to
facilitate the p.erformance of this Contract.
B. This Contract shall not alter the responsibility for prosecution of offenses
occurring within the Municipality as is currently provided by law. Likewise, collection and
distribution of fine monies shall be controlled in the manner provided by law.
IV. COMPENSATIONITERM
For law enforcement protection services as specified herein for January 1, 2008,
0 through December 31,2008, the Municipality agrees to pay to the County the sum of Two
Million Three Hundred Eighteen Thousand Two Hundred Forty One Dollars and 00/100s
($2,318,241.00). Said sum is payable in four (4) equal installments due April 1, 2008; July 1,
2008; October 1, 2008; and December 31, 2008.
The County agrees that the Municipality will receive a credit against its contract
price obligation as a result of anticipated Police State Aide. The amount of the credit will be
determined by the amount of money received per sworn officer from the State of Minnesota
times the number of sworn officers charged to service the contract.
V. RENEWAL
This Contract may be renewed for a successive period of one (1) year. Said
renewals shall be accomplished in the following manner:
A. Not later than one hundred twenty (120) days prior to the expiration of the
current Contract, the County, through its Sheriff, shall notify the Municipality of its intention to
renew. Said notification shall include notice of any increase in total contract cost.
0
-' -3-
0 B. Not later than ninety (90) days prior to the expiration of the current
Contract, the Municipality shall notify the Sheriff of its intention to renew and its acceptance of
increased costs.
C. The renewal shall be officially approved by the parties' respective
governing bodies prior to expiration of the current Contract.
VI. LAW ENFORCEMENT COMMITTEE
The County, through its Sheriff or his designee(s), agrees to meet, from time to
time, with any duly designated law enforcement committee of the Municipality. The purpose of
said meetings shall be to make suggestions for improvement in the implementation of this
Contract or for amendments thereto; provided, however, that no such suggestion or amendment
shall be binding upon either party until reduced to writing and duly signed by the parties hereto.
The membership of said committee, and the time and place of said meetings, shall be
determined by the Municipality with reasonable notice to the Sheriff.
VII. DISBURSEMENT OF FUNDS
0 All funds disbursed by the County or the Municipality pursuant to this Contract
shall be disbursed by each entity pursuant to the method provided by law.
VIII. STRICT ACCOUNTABILITY
A strict accounting shall be made of all funds, and reports of all receipts and
disbursements shall be made upon request by either party.
IX. AFFIRMATIVE ACTION
In accordance with Anoka County's Affirmative Action Policy and the County
Commissioners' policies against discrimination, no person shall illegally be excluded from full-
time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination
in the program which is the subject of this Contract on the basis of race, creed, color, sex,
sexual orientation, marital status, public assistance status, age, disability, or national origin.
X. INDEMNIFICATION
0 The Municipality and the County mutually agree to indemnify and hold harmless
each other from any claims, losses, costs, expenses, or damages, injuries or sickness resulting
-4-
0 from the acts or omissions of their respective officers, agents, or employees, relating to the
activities conducted by either party under this Contract.
XI. TERMINATION
This Contract may be terminated by either party at any time with or without cause
upon not less than one hundred eighty (180) days written notice delivered by mail or in person
to the other party. Notices delivered by mail shall be deemed to be received two (2) days after
mailing. Such termination shall not be effective with respect to services rendered prior to such
notice of termination.
XII. NOTICE
For purposes of delivering any notices hereunder, notice shall be effective if
delivered to the Anoka County Sheriff, 325 East Main Street, Anoka, Minnesota 55303, on
behalf of the County; and the City Administrator of the City of Andover, 1685 Crosstown
Boulevard Northwest, Anoka, Minnesota 55304, on behalf of the Municipality.
XIII. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING
0 It is understood and agreed that the entire agreement of the parties is contained
herein and that this Contract supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof, as well as any previous contract
presently in effect between the parties relating to the subject matter thereof. Any alterations,
variations, or modifications of the provisions of this Contract shall be valid only when they have
been reduced to writing and duly signed by the parties herein.
0
-5-
0 IN WITNESS WHEREOF, the Municipality, by its governing body has caused this
Contract to be signed by its Mayor and attested by its Clerk, and the County of Anoka, by
resolution of the County Board of Commissioners, has caused this Contract to be signed by the
County Sheriff, Chairman of the County Board of Commissioners, and attested by the County
Administrator, all on the day and year first above written.
COUNTY OF ANOKA CITY OF ANDOVER
. By: By:
Dennis D., Chair
County Board of Commissioners Its:
Dated: Dated:
ATTEST
By: By:
Terry L. Johnson
County Administrator Its:
0 Dated: Dated:
By:
Bruce Andersohn
Sheriff
Dated:
APPROVED AS TO FORM
By:
Dan Klint
Assistant County Attorney
Dated:
0 d k\contract\2008\andover -lec-2007 -0335.doc
-6-
~
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrat~
SUBJECT: Approve Donations for 2008 Senior Class All Night Parties
DATE: December 18, 2007
INTRODUCTION
The City is starting to receive requests from the Senior All Night Party Donation Committees for a City
donation to help fund activities in support of a High School Senior All Night Party.
DISCUSSION
For 2007 the City Council approved donations of $2.00 per student who are graduating that are Andover
residents to all requesting senior class parties. The question is whether or not the City Council wants to
0 proceed with that direction again in 2008. The donation amount would be used to assist each association
to hold the All Night Party, with funds being used for foods, events and other miscellaneous items that
celebrate the accomplishments of the graduating senior class.
The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for
such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating
seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise
the "party" and volunteer their time to the event.
BUDGET IMPACT
Funding for a donation is available through the City's Charitable Gambling Fund. Estimate of the total
donation to all requesting schools in 2008 would be $1,200.
ACTION REQUESTED
Approve donations of $2.00 per student who are graduating that are Andover residents to all requesting
senior class parties in 2008.
--
0
@
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayo, and City Council ~
CC: Jim Dickinson, City Administrator
FROM: Cindy DeRuyter
SUBJECT: Recycling Agreement with Anoka County and the City of Andover
DATE: December 18, 2007
INTRODUCTION
The purpose of this agreement is to provide cooperation between the County and the
Municipality to implement the solid waste recycling program in the Municipality by
funding it.
0 DISCUSSION
The County assists Andover in meeting recycling goals established by the Anoka County
Board of Commissioners by providing SCORE funds to the City Of Andover for solid
waste recycling programs.
ACTION REOUIRED
The City Council is asked to review and sign the Agreement for The Residential
Recycling program.
~
Respectfully submitted,
Cindy DeRuyter, Recycling Coordinator
0
0 Anoka County Contract # 2007-0249
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 1st day of January, 2008,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF ANDOVER,
hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County will receive $404,703 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ l15A.557
(hereinafter "SCORE funds") prior to the effective date of this Agreement; and
WHEREAS, Anoka County anticipates receiving an additional $404,703 in SCORE
funds in the spring of 2008; and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
0 NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January 1, 2008 through December 31,
2008, unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ l15A.03,
subdivision 24a.
b. "Multi-unit households" means households within
apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. "Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. ~ l15A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
. processes that do not cause the destruction of recyclable materials in a manner
that precludes further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
0 solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
1
0 f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
g. "Yard waste" shall have the meaning set forth in Minn. Stat. ~ l1SA.03,
subdivision 38.
4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 2,643
tons of recyclable materials as established by the County. The Municipality shall ensure
that the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
11. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
0 newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the
focused recyclable material of the year as specified by the County. The
County will provide the Municipality with background material on the
focused recyclable material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31,2008, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20,2008 and January 19,2009:
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material. which has been collected
0 and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
2
0 provide documentation on forms provided. by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
b. Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
during the term of tills Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6.- BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2008
0 and January 19, 2009. Costs not billed by January 19, 2009 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
7._ ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement
for eligible expenses, less revenues or other reimbursement received, for eligible
activities up to the project maximum as computed below, which shall not exceed
$58,031.20. The project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.04 per household for recycling activities only.
Notwithstanding any provision to the contrary, the County reserves the right to reduce the
funding provided hereunder in the event insufficient SCORE funds are available. If the
spring SCORE payment of $404,703 is not received or is reduced, the County may
reduce the project maximum amount payable to the Municipality. The County will
promptly notify the Municipality in the event that the project maximum will be reduced.
8. RECORDS. The Municipality shall maintain [mancial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
0 Municipality shall maintain records sufficient to reflect that all funds received under this
3
0 Agreement were expended in accordance with Minn. Stat. ~ 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
- provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. ~ 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject matter of
the Agreement, for purposes of audit. In addition, the County shall have access to the
project site(s), if any, at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
0 the Municipality by the County under this Agreement.
b. No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full eJllployment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum. the prevailing wages rates as certified by
sai~ Department.
0
4
e. It is understood and agreed that the entire Agreement is contained herein and that
0 this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
f. Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
. g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
h. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
1. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the
0 County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
.. the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality hannless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County hannless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of
0 the parties or by either party, with or without cause, by giving not less than seven (7)
days written notice, delivered by mail or in person to the other party, specifying the date
5
0 of termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates fIrst
written above:
CITY OF ANDOVER COUNTY OF ANOKA
By: By:
Dennis D. Berg, Chair
Name: Anoka County Board of Commissioners
Title: Date:
Date: ATTEST:
By:
0 Municipality's Clerk Terry L. Johnson,
County Administrator
Date: Date:
Approved as to form and legality: Approved as to form and legality:
Assistant County Attorney
0
6
0 @
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 .(763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council members
CC: James Dickinson, City Administrato /
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approve Cost-of-LivingAdjustment for Non-Represented Employees
DATE: December 18, 2007
INTRODUCTION
The City typically approves cost-of-living adjustments for non-represented employees at the last
regular Council meeting of the calendar year for the following year. These adjustments would
take place effective January 1, 2008.
DISCUSSION
0 Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at
three (3.0) percent, effective January 1, 2008. Non-bargaining employees, for purposes of this
cost-of-living adjustment, include confidential and non.represented employees, supervisory staff
and senior, level management personnel. Surveys of metropolitan cities, regional economic
factors and other wage and benefit data support the proposed annual wage adjustment.
All other employees belong to collective bargaining units, which requires the City to formally
negotiate changes in the terms and conditions of employment through the collective bargaining
process.
BUDGET IMPACT
Funding for cost-of-living adjustments is included in the 2008 City Budget.
ACTION REOUESTED
Adopt the attached resolution approving a three (3.0) percent wage adjustment effective January
l, 2008, for non-represented City employees.
Respectfully submitted,
Af)nO-~
Dana Peitso
0
0
CTIY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
APPROVING COST-OF-LIVING ADJUSTMENTS FOR ALL NON-REPRESENTED
EMPLOYEES FOR CALENDAR YEAR 2008
WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to
recognize annual inflationary increases in cost-of-living standards as measured by the
Consumer Price Index (CPI), and regional economic and market-based indicators; and
WHEREAS, the annual percentage adjustments of three (3.0) percent effective January
1,2008, are within the expenditure guidelines established in the 2008 Budget; and
WHEREAS, non-bargaining employees are defined as those public employees not
formally represented by an exclusive bargaining group as defined under Minnesota
Statute.
0 NOW THEREFORE, BE IT RESOL YED that the City Council hereby approves cost-
of-living adjustments of three (3.0) percent effective January 1, 2008, for all non-
represented employees.
Adopted by the City Council on December 18, 2007
Mayor Mike Gamache
Attest:
Vicki V olk, City Clerk
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council members
CC: James Dickinson, City Administrat
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approval of Collective Bargaining Agreement/Public Works
DATE: December 18, 2007
INTRODUCTION
The City Council is requested to consider the adoption of the 2008 union contract.
DISCUSSION
For the 2008 Union Contract the only proposal on the table after bargaining was the Cost of
Living. Cost-of-living adjustments for bargaining employees have been reviewed and are
0 proposed by both Management and the Union at three (3.0) percent, effective January 1, 2008.
Surveys of metropolitan cities, regional economic factors and other wage and benefit data support
the proposed annual wage adjustment.
BUDGET IMPACT
Funding for cost-of-living adjustments is included in the 2008 City Budget.
ACTION REOUESTED
Approve Union Contract for the year 2008.
Respectfully submitted,
~~
Dana Peitso
0
00
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT: Approve Application for Exempt PermitlPheasants Forever
DATE: December 18,2007
INTRODUCTION
Anoka County Pheasants Forever has submitted an application for a raffle at an event
they are hosting on March 8, 2008 at the Courtyards of Andover.
0 DISCUSSION
The City can either: a) approve the application with no waiting period; b) Approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REOUIRED
The City Council is requested to consider approving the application with no waiting
period.
Respectfully submitted,
~'!Ja
Vicki V olk
City Clerk
Attach: Application
0
Minnesota Lawful Gambling
Page 1 of 2 6/07
0 LG220 Application for Exempt Permit
For Board Use Only
An exempt permit may be issued to a nonprofit organization that: Fee is $50 for Check #
. conducts lawful gambling on five or fewer days, and
. awards less than $50,000 in prizes during a calendar year. each event
$
OiRGANIZA"rIQNIf',lFORMATION . . .
.
Organization rme (<-,"'/I -I/, P ^ E , f c^ -J J .~ Previous xmbling permit
number
A",.,o '" r.)/.ev /~ -.:..7 3?9 ~
Type of nonprofit organization. Check (-,f) one.
o Fraternal o Religious o Veterans ~ Other nonprofit organization
Mailin1 address /. J~ City 4 . State/Zip Code
County
c; II (' ";'7J" jlJ.rlf /.1l..j C oJU'-' , &:A ~JJ "'/..J /1/ S-S Y 5 J A...,ok:<,
Name of (2ef executive off~cer (CEO) Daytime phone number
.:;)<; ~ 5't ~ ,",,1 e. ........ ""7 ~ '" "7 b'S.
7.5' >- "/ 16 0
~l!"l!"~~H:~:j~<ii~'t..'~.~~NE~Fjt~~j,F8'~~~V!I~G"FOR..PRbO.fjOF..:.~ONF'RqFIT.$TATUS'.' ..., '.
* Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status,
_ NonprofitArticles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, SI. Paul, MN 55155 Phone: 651-296-2803
_ Internal Revenue Service -IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federal ID number and
the date your organization initially applied for tax exempt status to:
IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201
0 _Internal Revenue Service, Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a registered nonprofit 501 (c) organization with a group ruling
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
~Internal Revenue Service. proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required.
GAMBt.ING.PRE.MISESI.NFORMAT(()N ...... . ... . ..
...
, . .. .....
.
Name of pr~ises w!Jere gambling activity will be c~cted (for raffles, list the site where the drawing will take place)
-'-"'-".-- . > 4/"/J ;:;;-{ A.-1 vJ €-
Address (do not use PO ~ I TCity A,1hv"',...... I Zip Code
I County Ie
115'Yf ,. ~jr. /," s:s-3;/j/
A"'~ ~
'. ~
Date(s) of activity (forraffles, indicate the date of the drawing)
f'I1 ""N i, i, )- ,-7~Y
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
o 'Bingo J2[ Raffles 0 'Paddlewheels o 'Pull-Tabs o 'Tipboards
* Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper,
hard cards, and bingo number selection device) must be obtained from a distributor
licensed by the .Gambling Control Board, To find a licensed distributor, go to
www,gcb,state,mn,us and click on List of Licensed Distributors, or call 651-639-4076,
0
Page 2 of 2
LG220 Application for Exempt Permit
6/07
LOGALONrrQF.9QVEf{NMENJAGKNOWLEDGMENTc... . . ....... ........ ......
0 . ........ c
If the gambling premises is within city limits, If the gambling premises is located in a township, both
the city must sign this application. the county and township must sign this application.
Check C..J) the action that the city is taking on Check C..J) the action that the county is taking
on
this application. this application.
_The application is acknowledged with no waiting pericd. _The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a
permit after 30
days (60 days for a 1st class city). days.
_The application is denied.
_The application is denied.
Print city name Print county name
On behalf of the county, I acknowledge this application
On behalf of the city, I acknowledge this application. Signature of county personnel receiving application
Signature of city personnel receiving application
Title
Date I I
Title Date _1_1- TOWNSHIP: On behalf of the township, I acknowledge that
the
organization is applying for exempted gambling activity
within the
township limits. [A township has no statutory authority
to approve
or deny an application [Minnesota Statute 349.213,
subd. 2)]
Print township name
Signature of township official acknowledging application
Title
Date I I
0 CHIEF EXECUTIVE br=FICER'SSIGNATURE. . .
.. . .
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that
the financial report will be completed and returned to the Board within 30 days of the date of our gambling activity
Chief executive officer's signature Date
I
Complete an application for each gambing activity: Financial report and record keeping
one day of gambling activity required
. two or more consecutive days of gambling activity A financial report form
and instructions will be
. each day a raffle drawing is held sent with your permit Within 30 days of
the
Send application with: activity date,
complete and return the financial
. a copy of your proof of nonprofit status, and report form to the Gambling
Control Board.
. $50 application fee for each event Questions?
Make check payable to "State of Minnesota'~ Call the Licensing Section
of the Gambling
To: Gambling Control Board Control Board
at 651.639-4076.
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Data privacy. This form will be made available the Board will be able to process your Board staff whose work requires access
to
in altemauve format (i.e. large print, Braille) upon application. Your name and and your . the information; Minnesota's Depariment
of
request. The information requested on this organization's name and address will be public Public Safety; Attomey General;
Commissioners
form (and any attachments) will be used by the information when received by the Board. All of Administration. Finance. and
Revenue:
Gamb.ling Control Board (Board) to determine the other informauon you provide will be private Legisiauve Auditor, national
and intemational
your qualiticauons to be involved in lawful data until the Board issues your permit 'M1en gambling regulatory agendes;
anyone pursuant
gambling activities in Minnesota. You have the the Board issues your permit, all of the to court order; other Individuals and
agendes
right to refuse to supply the informauon information provided to the Board will become
that are spedfically authorized by state or
requested; however, if you refuse to supply public. If the Board does not issue a permit. all federal law to have access to
the information;
this information. the Board may not be able to Information provided remains private. with the Individuals and agendes for which
law or legal
determine your qualifications and, as a exception of your name and your organization's
order authorizes a new use or sharing of
consequence, may refuse to issue you a name and address which will remain public. information after this Notice was given;
and
0 permit If you supply the Informauon requested, Private data are available to: Board members, anyone with your consent
CITY o F @
NDOVE
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC:
FROM: Vicki V olk, City Clerk
SUBJECT: Approve Application for Exempt Permit! Anoka Area Chamber
Of Commerce
DATE: December 18, 2007
INTRODUCTION
The Anoka Area Chamber of Commerce has submitted an application for a raffle at an
event they are hosting on February 22, 2008 at the Courtyards of Andover.
0 DISCUSSION
The City can either: a) approve the application with no waiting period; b) Approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REQUIRED
The City Council is requested to consider approving the application with no waiting
period.
Respectfully submitted,
fJ.:?, !).!V
Vicki V olk
City Clerk
Attach: Application
0
Minnesota Lawful Gambling Page 1 of 2 6/07
0 LG220 Application for Exempt Permit For Board Use Only
An exempt permit may be issued to a nonprofit organization that: Fee is $50 for Check #
. conducts lawful gambling on five or fewer days, and
. awards less than $50,000 in prizes during a calendar year. each event $
~nty
t1o)<f-<
* Do not attach a sales tax exempt status or federal 1D employer numbers as they are not proof of nonprofit status.
_ NonprofitArticles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, SI. Paul, MN 55155 Phone: 651-296-2803
_ Internal Revenue Service -IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federallD number and
the date your organization initially applied for tax exempt status to:
0 IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201
_Internal Revenue Service. Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a registered nonprofrt 501 (c) organization with a group ruling
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
_Internal Revenue Service - proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required.
#ty
'/Jc>jCt
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
o *Bingo ~ Raffles 0 *Paddlewheels o *Pull-Tabs o *Tipboards
* Gambling equipment for pull-tabs, tlpboards, paddlewheels, and bingo (bingo paper,
hard cards, and bingo number selection device) must be obtained from a distributor
licensed by the Gambling Control Board. To find a licensed distributor, go to
www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076.
0
Page 2 of 2
LG220 Application for Exempt Permit
6/07
0 1IJ.iQO~E!l.)Nlm!~F";GqMf:gNIVIEN'J"".fACKNOWI.;EDGMENT:';' ~..~
.."".,
If the gambling premises is within city limits, If the gambling premises is located in a township, both
the city must sign this application. the county and township must sign this application.
Check e.J) the action that the city is taking on Check (..J) the action thatthe county is taking on
this application. this application.
_The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30
days (60 days for a 1st class city). days.
_The application is denied.
_The application is denied.
Print city name Print county name
On behalf of the county, I acknowledge this application.
On behalf of the city, I acknowledge this application. Signature of county personnel receiving application
Signature of city personnel receiving application
Title Date
I 1
Title Date-l-l_ TOWNSHIP: On behalf of the township, I acknowledge that the
organization is applying for exempted gambling activity within the
township limits. [A township has no statutory authority to approve
or deny an application [Minnesota Statute 349.213, subd. 2)]
Print township name
Signature of township official acknowledging application
Title Date
1 I
0
The information provided in this application is com the best of my knowledge. I acknowledge that
the financial report will be completed and retu 30 ys of the date of our gambling activity.
Chief executive officer's signature Date ILl
/I 107
Complete an application for each ga Financial report and record keeping
. one day of gambling activity required
. two or more conseOJtive days of gambling activity A financial report form and instructions will
be
. each day a raffle drawing is held sent with your permit, Within 30 days of the
Send application with: activity date, complete and return the financial
. a copy of your proof of nonprofit status, and report form to the Gambling Control Board.
. $50 application fee for each event. Questions?
Make check payable to "State of Minnesota." Call the Licensing Section of the Gambling
To: Gambling Control Board Control Board at 651-639-4076.
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Data privacy. This form will be made available the Board will be able to process your Board staff whose work requires access to
in alternative format Q,e, large print, Braille) upon application, Your name and and your the information; Minnesota's Department
of
request The information requested an this organization's name and address will be public Public Safety; Attorney General; Commissioners
form (and any attachments) will be used by the information when received by the Board. All of Administration, Rnance, and Revenue;
Gambling Control Board (Board) to determine the other information you provide will be private Legislative Auditor, national and
international
your qualifications to be involved in lawful data until the Board issues your permit. lMlen gambling regulatory agencies; anyone pursuant
gambling activities in Minnes<lla, You have the the Board issues your permit, all of the to court order, other individuals
and agencies
right to refuse to supply the Information information provided to the Board will become that are specifically authorized by state
or
requested; however, If you refuse to supply public. If the Board does nat issue a permit, all federal law to have access to the
information;
this information, the Board may not be able to information provided remains private, with the individuals and agencies for which law or
legal
detennine your qualifications and, as a exception of your name and your organization's order authorizes a new use or sharing of
0 consequence, may refuse to issue you a name and address which will remain public. information after this Notice was given; and
permit. If you supply the information requested, Private data are available to: Board members, anyone with your consent
@
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755_8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC:
FROM: Vicki V olk, City Clerk
SUBJECT: Approve 2008 Massage Therapy, 3.2% Malt Liquor and Tobacco Licenses
DATE: December 18, 2007
INTRODUCTION
Liquor, tobacco and used vehicle licenses expire on December 31, 2007.
DISCUSSION
0 The following have applied for renewal oftheir licenses and paid the appropriate fees:
Tobacco Off-Sale 3.2% Malt Liquor
Bill's Superette Bill's Superette
G- Will Liquors SuperAmerica
SuperAmerica
Therapeutic Massage Licenses On-Sale 3.2% Malt Liquor
Cindy McKee (Body Image, Inc.) Tasty Pizza
Karen Sathre (Andrews Chiropractic)
ACTION REOUlRED
Council is requested to approve the above licenses for the period January 1,2008 through
December 31,2008.
Respectfully submitted,
Vicki V olk
0 City Clerk
Attach: License applications
) fS-D'2;
0
1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TOBACCO AND 3.2% MALT LIQUOR
LICENSE RENEWAL APPLICATION
Business Name tV! ~.L.t1t.JOr:s.. .Jnc.dbo..: ~-(JJ')/ L9L.)QJ'::5
Business Addresrd1 7-3 J<ouJV} / 1'1 J.-p ..A/vc//JYJ) JJ/}drJJJer /)J/V 6"6:;>01/
Business Telephone Number 74~-'/e2)-/} /7
Business Owner oJ) '))/o.m G, ~Mf=>m/?t""ALr
Owner's Address /'ILJ.2J ~ov)l)d hk -' ,!J/ vri J9ndr"JJ/('=>fJ m.;V--S33'LJ~
0 Owner's Telephone Number 7~'B-..~h-9hCC)
Manager's Name di5hn Jij crJ./,/
Type of License:
(Check each license being applied for)
Retail Sale of Tobacco V
Off-Sale 3.2% Malt Liquor
On-Sale 3.2% Liquor
:JCLiI'V\.eS' r Kas.-f- ~~Z;~d
Applicant's Name (Print)
0
112-- OCis
3,d. ~-O!-D9:
0
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CLANDOVER,MN,US
TOBACCO AND 3.2% MALT LIQUOR
LICENSE RENEWAL APPLICATION
Business Name RoJo;r>a.c)v::.r C0~~A JJ1c. cJ.~ ~ ~/')/.S So/)(:r~if.
Business Address IIlOlj/ ~vru:l Lnbo -<~)J/d AJ~ ~l1dt:)vec //J/V ~63()
Business Telephone Number 763-1j;>..7-05CYf
Business Owner (.vi) J/t'J1Yl C. J:c0pma~e.r-
Owner's Address )'/0:</ Roo~ ) /lh:, ,g;u:t /}ndt?/~.r; AJ/V 5'S3CJL)
0 Owner's Telephone Number 76-3,-~-9hc::Y"')
Manager's Name Don G(Lh1)
Type of License:
(Check each license being applied for)
Retail Sale of Tobacco V
Off-Sale 3.2% Malt Liquor V
On-Sale 3.2% Liquor
:Jcz. iNLe~ r !<c<5+ ~;z:~
Applicant's Name (Print) / Applicant's Signature
0
0 ~NDbVE~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Mailing Address : Speedway SuperAmerica LLC
POBox 1580-License Dept.
Springfield, OH 45501
COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE)
3.2 % MALT LIQUOR LICENSE
To the City of Andover, County of Anoka.
I, Ronald L. Edniston for Soeed~ . " of the City of Enon
,
County of Clark, OH :ouper nca LLL hereby make application for the following
license(s): (Off-Sale) (On-Sale) established pursuant to an Ordinance passed by the
Andover City Council.
For the past five years my residence has been as follows:
221 Old Springfield Rd., South Charleston, OH 45368
0 I was born ----3l at Springfield, OH
(month, day, year) (City, Village, or Town)
I am the Treasurer of SrpF=!rlltt=ly C:11rl=lT'.QmQT"; i"!:I I 1 r
(Title, Officer) (Name of Organization)
located at the following address SuperAmerica # 4477 located @ 13727 Hanson Blvd. NW
The date the organization was incorporated fomed on 07/18/1997
The name and address of the officers are as follows:
Please see attached "List of Officers"
Name of Business: Speedway SuperAmerica LLC dba SuperJlmerica # 4477
Business Address: 13727 Hanson Blvd. Nld
Store Manager: Shandra Treichel
0 Store Phone Number: 763-767-2550
C:\Docurnents and SettingslScottA.CITY _HALLILocal Settings\Ternporary Internet Files\OLK15D\3.2% Malt LiquoLdoc
0 I agree, as part of this application, to furnish a list of all other persons, firms, or
corporations having an interest in the licensed organization. Iwill notify the City of
Andover of any change in legal ownership or beneficial interest in such organization.
I am_ am not~ engaged in the retail sale of intoxicating liquor.
I have~ have not_ had an application for licenses rejected previously. Plassa saa "Attschrrent ~
I have_ have not~ been convicted of a felony or of violating any national or state
liquor law or local ordinance relating to the manufacture, sale or transportation of
intoxicating liquor.
Gambling or gambling devices will not be permitted on the licensed premises.
I have no intention or agreement to transfer this license to another person.
I agree to waive my constitutional rights against search and seizure and will freely
permit peace officers to inspect my premises and agree to the forfeiture of my license if
found to have violated the provisions of the ordinance providing for the granting of this
license.
I hereby solemnly swear that the foregoing statements are true and correct to the best
of my knowledge.
0 . /,
~~4~ / ;;2-6~ 07
Signature of pphcant Date
Ronald L. Edmiston, TrassUI'ar for SpaaEiuay SuparAmarics LLC
License Fees:. . .......... ..i > .
Temporary: $25:00 (3daymax.)
Off-8aIEr3.2%MaltLiquor:$75.00
011-8ale3,2% MalfLiquor:$200.00
Denied
License #
0
C:\Documents and SettingslScottA.CITY_HALL\Local Settings\Temporary Internet Files\OLKI5D\3.2% Malt LiquoLdoc
0
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
License To Sell Tobacco at Retail
Renewal Application Form
Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at
retail are required to provide the following information.
Applicant's Name Speedway SuperAmerica LLC Phone 937-863-7191
Applicant's Address POBox 1580-License Dept., Springfield, OH 45501
Business Name SuperAmerica # 4477 Phone 763-767-2550
Business Address 13727 Hanson Blvd. NW
Type of Business Conducted at Location Convenience store w/qasoline station
0
I agree to waive my constitutional rights against search and seizure and will
freely permit peace officers to inspect my premises and agree to forfeiture of my
license if found to have violated the provisions of City Code Title 3, Chapter 2
providing for the granting of this license.
I hereby solemnly swear that the foregoing statements are true and correct to the
best of my knowledge.
~1!;L
ignature of Applicant
/;;2- t 6 7 Ronald L. Eciniston, Treasurer for Speedway SuperAmerica LLC
Date
License/Renewal Fee: $250.00 Receipt #: 84</3
City Council Action: Approved Denied Date .
0 License #
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION
1. Nmne of AppHoant C' .\ ;.,~ .:S.- . _ \y\C~
2. Applicant's Date of Birth (must be]8}'IS old) ~
3. Telephone Number of Applicant llo'!> - 42.7- ~Oo-w
4. Home Address of Applicant l-;r-/ ( JSy-rh L~. 00
-" .
~lIV~
5. AJdres~ of Business/Premises to be Licensed ~~
. 3'?---H s;- p.Ptil.~ ~~ C/_
O 6. Name of Business/Premises P.--V\9-7)...~ <::!.- 'X./Y'Y\..oO-C;;> Y/YV
7. Telephone Number for Business/Premises -/ LoJ. -. '-I Z7 - lJ::")? C,
8. Legal Description of Business/Premises to be Licensed
--r'O\/n-^""_':Y~ ~n~ .I
9. ~eofOwner of Premises to be Licensed
C___ Jv.v.v) .~ \'Y\ c. \It, 0 "
10. Address of Owner of Premises to be Licensed
) :1BL-} 5 ~~~ ~~ \?-;\\. .,A
11. Within the preceding five years has the applicant or spouse been convicted of any
felony, crime or violation of any ordinance other than traffic. If so, provide the
state or county of conviction, the date of conviction and the specific crime so
committed. ~<-.
)R'v'\4~
12. If the applicant is a corporation list the names, addresses and dates of birth of all
1 ~sons having a beneficial interest therein (i.e. officers, directors, stockholders).
>...~ \y\c..-\ho. ~ J'-I4/ JC:+j-1'J.... LA) \ )\1) ~'Ie..(
( / I
0
0 l~Of~~re~~
. -, 2:.~ -~~- > -'<"'.^O~,
The information requested in items 1 ,2,3 and 9 must be provided for all ~~ers,
lessees, operators and massage therapists of the proposed therapeutic massage
establishment.
Insurance: Each applicant for a license shall file with the city a public liability
insurance policy or certificate of insurance from a company authorized to do business
in the state of Minnesota, insuring the applicant against anY'!lld all loss arising out of
the use, operation or maintenance of the therapeutic massage establishment. The
policy of insurance shall be in limits of not less than five hundred thousand dollars
($500,000.00). Failure to keep in full force and effect the insurance required herein is
grounds for revocation.
Prior to consideration of the application by city council, and investigation shall be
made by the code enforcement officers and the building official to determine
compliance with this chapter of all premises proposed to be licensed, and by the
county sheriff's department of all persons listed on the license application.
Applicant and associates in this application, will strictly comply with all ordinances
0 of the City; and I hereby certifY that I have read the foregoing questions and that the
answers are true of my own knowledge.
~
ttA.. /~ (YIc--\A, 0 0 -' )1-30--01
. s~ of Applicant Date
C......._
0
0
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION
. 1. Name of Applicant -KCt Q Y\ 8(u~",e S'Q~ (0
First Last
2. Applicant's Date of Birth (must be 18 yrs old)
3. Telephone Number of Applicant l,(7/ 30~v ~~l(~
4. Home Address of Applicant 54 L-o Gvfc\,fnfoc,\ U J
fl'iMO~ ;!\ivJ S9-{<12,-
5. AddressofB~e~s/Premises to be Licensed \
,??)(P 'b ;J. ~l-\..M(U(~ fc,{ It I Vc
0 6. Name of Business/Premises 11v. (c;.e~j-)(... rf\.f..l )5c1..JL. ~y Pk(..uv\.
~~ (~U.jS .cJ'\t'(t!l eracf)~, . . '" .
7. Telephone Number for Busmess/Prermses (P ( L - ~O ~~. ~<;;:LfK
8. Legal Description of Business/Premises to be Licensed
~~0 t'x\c. S5 "-;j-
9. (.e.- '-~l55'~)
10. ^;ddress ~owner QfP~miSt;S to be Licensed . J
?~~ ;0W. wnW Lit ~-f ~ Lv;
11. Within the preceding five years has the applicant or spouse been convicted of any .
felony, crime or violation of any ordinance other than traffic. If so, provide the
state or county of conviction, the date of conviction and the specific crime so
committed. (0 b
12. If the applicant is a corporation list the names, addresses and dates of birth of all
persons having a beneficial interest therein (i.e. officers, directors, stockholders).
(ok
0
0
The information requested in items 1,2,3 and 9 must be provided for all owners,
lessees, operators and massage therapists of the proposed therapeutic massage
establishment.
Insurance: Each applicant for a license shall file with the city a public liability
insurance policy or certificate of insurance from a company authorized to do business
in the state of Minnesota, insuring the applicant against any l'IIld~flllloss arising out of
the use, operation or maintenance of the therapeutic massage establishment. The
policy of insurance shall be in limits of not less than five hundred thousand dollars
($500,000.00). Failure to keep in full force and effect the insurance required herein is
grounds for revocation.
Prior to consideration of the application by city council, and investigation shall be
made by the code enforcement officers and the building official to determine
compliance with this chapter of all premises proposed to be licensed, and by the
county sheriff's department of all persons listed on the license application.
Applicant and associates in this application, will strictly comply with all ordinances
0 of the City; and I hereby certify that I have read the foregoing questions and that the
answers are true of my own knowledge.
~}fa~ z-. S~ ,-Z - <{ - 2ob7
,
Signature of Applicant Date
- -
0
* Council n~ds to approve Conditional Use Permit requests only.
@
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrat
Will Neumeister, Community Develop nt Director wd-..
FROM: Courtney Bednarz, City Plannett
SUBJECT: Authorize letter of support for public service CDBG applications - Planning
DATE: December 18, 2007
INTRODUCTION
Staff has received a request for a letter of support for the 2008 CDBG application of
North Anoka Meals on Wheels.
DISCUSSION
As the Council is aware, it is common for this type of request to occur at this time of
year.
0 ACTION REOUESTED
The Council is asked to authorize a formal letter of support for this organization to
acknowledge the service they provide to the city.
Attachment
Letter from North Anoka Meals on Wheels
0
0
NORTH ANOKA MEALS ON WHEELS
1562 VIKING BL VD.Cedar, MN. 55011
763-434-2036 fax 763-434-2037
www.novaknamow@aol.com
TO: CITY OF ANDOVER
FROM: NORTH ANOKA MEALS ON WHEELS
RE: CDBG FUNDS
I want to take this opportunity to thank you for the past support of North Anoka Meals
On Wheels through your CDBG Funds.
0 As you know the CDBG Funds for Public Services are now being administered through
Anoka County directly to our programs. However as part of our application for those
funds we are required to send letters of support from the cities our program serves.
North Anoka Meals On Wheels serves the elderly and disabled nutritionally balanced
meals. This service helps the clients stay in their own homes.
I am asking you to send me a letter stating that your city supports this vital service in
your community by December 21,2007.
Thank you,
Maggi Novak, Executive Director
0
@
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Adopt 2008 Fee Ordinance
DATE: December 18, 2007
INTRODUCTION
Each year staff reviews the fees that are charged for various permits, licenses, service charges and other items
and recommends changes to certain fees.
DISCUSSION
The proposed 2008 Fee Ordinance is attached. Additions are highlighted in red and deletions are designated
with a strike-through. Also attached is the summary of the ordinance to be published.
0 BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUIRED
The Andover City Council is requested to adopt the attached Fee Ordinance for 2008 effective January 1,
2008 and the summary of the ordinance for publication.
Respectfully submitted,
~ -0 :Jf?
. .A.LY
Lee Brezinka
Attachments: 2008 Fee Ordinance
Summary of2008 Fee Ordinance
0
0
CITY OF ANDOVER
COUNTY OF ANOI<A
STATE OF MINNESOTA
ORD. NO. 318 SUMMARY
AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS
OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER.
The City Council of the City of Andover ordains:
Section 1. Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a
fee schedule for city services, permit fees and various other fees is hereby adopted.
2008 Fee Schedule
a) The city code of the City of Andover establishes that certain fees be set from time
to time by the City Council.
0 b) City staff has reviewed the current Fee Schedule for the City of Andover and is
hereby recommending that the 2008 Fee Schedule, which is available for
inspection in the office of the City Clerk, be adopted.
c) Upon consideration and review by the City Council, the 2008 Fee Schedule is
hereby adopted and becomes effective January 1,2008.
Section 2. Ibis ordinance shall be in full force and effect January 1,2008.
Adopted by the City Council of the City of Andover this 18!!! day of December, 2007.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
0
G:\FINANCE\AGENDA\2007\12-18-07\200e Fee Scheel Summary.DOC
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: James Dickinson, City Adminis
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approve City Administrator Contract - Revised for 2007 & 2008
DATE: December 18, 2007
DISCUSSION
Recently the Human Resources Manager was informed of a State Law that limits the amount of
employer paid deferred compensation to $4000 annually. The 2007 & 2008 approved City
Administrators contracts had this amount as $5,344 annually. The revised contracts will have
deferred compensation of $4000, as allowed by law, and the additional $1,344 will be applied
0 towards the salary amount to be paid.
A copy of the revised contract is available in the Human Resources Managers Office.
ACTION REOUESTED
Please approve the revised 2007 and 2008 City Administrators employment contract.
Respectfully submitted,
vrd~~
Dana Peitso
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrato
FROM: Captain Dave Jenkins - Anoka County Sheriff's Office
SUBJECT: Receive Anoka County Sheriff's Department Monthly Report - Sheriff
DATE: December 18, 2007
INTRODUCTION
Captain Dave Jenkins from the Anoka County Sheriff's Office will be present to provide the
0 Council and the citizens of Andover with an update on law enforcement activities within the
City. Attached is a copy of the November 2007 monthly report.
DISCUSSION
To be verbally presented.
ACTION REOUIRED
For Council information.
Respectfully submitted,
Captain Dave Jenkins
Anoka County Sheriff's Office
Attachment: November 2007 Monthly Report
;
0
DEC, 13. 2007 12:52PM PATROL NO, 4970 P. 2
0
B. CITY OF ANDOVER- NOVEMBER 2007
ITEM NOVEMBER OCTOBER YTD 2007 NOVEMBER
. YTn 2006
Radio Calls 882 878 10,202 10,567
.
Incident Reports 820 858 9,532 9,715
.
Burglaries . . 18 11 117 136
Thefts 43 44 509 856
Crim.Sex Condo 2 2 14 18
Assault 5 5 80 135
Dam to Prop. 33 23 354 433
Hm. Comm. 12 16 149 155
Felony Arrests 9 4 81 82
Gross Mis. 4 6 78 57
0 Misd. Arrests 64 69 727 529
DUI Arrests 9 20 153 94
Domestic Arr. 7 8 81 59
Warrant AIr. 14 9 122 143
Traffic An. 141 190 1,714 1,446
nUl OFFENSES:
DAY
OF Sunday Monday Tuesday Wednesday Thursday Friday
Saturday
WEEK:
TIME: 0134 0200 0107
0144 0211 0219
0216 2118 0325
0 8
DEe, 13,2007 12:52PM PATROL NO, 4970 P. 3
0
C. CITY OF ANDOVER - NOVEMBER 2007
COMMUNITY SERVICE OFFICER REPORT
ITEM NOVEMBER OCTOBER YTD 2007 NOVEMBER
YTD2006
Radio Calls 175 182 1,759 1,727
Incident Reports 136 138 1,288 1,117
Accident Assists 19 11 120 137
Vehicle Lock Out 47 48 375 363
Extra Patrol 166 164 1,518 2,562
House Checks 3 0 7 109
Bus. Checks 24 16 151 333
Animal Compl. 58 75 614 525
Traffic Assist 11 9 100 94
0 Aids: Agency 145 167 1,635 2,007
Aids: Public 53 56 704 869
Paper Service 0 0 0 J
Inspections 0 0 0 0
Ordinance Viol. 0 0 4 8
0 9
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayo, and Coonoilmem""" ~
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Development Director tui-..
FROM: Courtney Bednarz, City Planne4;'
SUBJECT: Consider Variance to Front Yard Setbacki1657 145'h Lane NW - Planning
DATE: December 18, 2007
INTRODUCTION
The applicant is seeking approval of a variance to allow an addition to the front of the existing
house that would encroach six feet into the front yard setback.
DISCUSSION
The existing garage is located near the front yard setback as shown on the attached survey.
The proposed addition would be a significant reinvestment in the existing home including both
0 garage and living space as shown on the attached elevation drawing.
As with all variances, hardship must be demonstrated to vary from the City Code. The standards
used to evaluate hardship are as follows:
1. There are circumstances unique to the property that were not created by the landowner.
Unique conditions may include the physical characteristics, including topography or
water conditions that may exist on the property.
2. The property, if the variance is granted, will not be out of character with other properties
in the same neighborhood.
3. The applicant has exhausted all reasonable possibilities for using his/her property
4. Economic considerations may not constitute an undue hardship if reasonable use of the
property exists with application of the minimum standards of this chapter.
The applicant has included the attached letter to address the findings. The curve of the street and
its affect on the setback for this lot as well as the relationship ofthis house to adjacent houses are
presented as findings for this variance.
Planning Commission Recommendation
The Planning Commission unanimously recommended approval ofthe proposed variance based
on the findings listed in the attached resolution.
0 ACTION REQUESTED
The Council is asked to review the findings and approve or deny the proposed variance.
Attachments
0 Resolution
Location Map.
Applicant's Letter
Existing Property Survey
Photograph
Property Survey With Proposed Addition
Elevation Drawing of Proposed Addition
Aerial Photograph
Planning Commission Minutes
Cc: Andrea and Ryan Yenish 1657 145th Lane NW
0
0
2
CITY OF ANDOVER
0 COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION APPROVING A VARIANCE TO REDUCE THE FRONT
YARD SETBACK FROM 35 FEET TO 29 FEET FOR PROPERTY LOCATED AT 1657 145TH
LANE NW LEGALLY DESCRIBED AS:
Lot 4, Block 1, Foxburgh Crossing, Anoka County, Minnesota
WHEREAS, the Planning Commission has reviewed the request to vary from City Code 12-3-5
to reduce the side yard setback for the subject property from 35 feet to 29 feet and recommends
approval, and;
WHEREAS, the City Council has received the recommendation of the Planning Commission,
. and;
WHEREAS, the City Council finds that the following conditions constitute an undue hardship
for the subject property:
1. The curve of the street along the front of the property increases the front yard setback and
reduces the buildable area ofthe subject property.
0 2. As a result, the existing house is located significantly further from the street that the
adjacent home to the west. The proposed addition would help to mitigate the unusual
difference between the location of these homes from the street.
WHEREAS, the City Council finds the variance will not be detrimental to the health, safety or
welfare of the surrounding properties, and;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
approves the proposed variance request to reduce the front yard setback for the subject property
from 35 feet to 29.
Adopted by the City Council of the City of Andover on this _th day of ,2007.
CITY OF ANDOVER
ATTEST: Michael R. Gamache, Mayor
Victoria V olk, City Clerk
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0 11/26/07
To Whom It May Concern:
We are requesting a variance in order to build an addition on to our house. We want to
extend our garage 6 feet forward in order to build two bedrooms above it. We currently
have a two bedroom house and wish to make it a four bedroom house in order for our
family to grow. We have a few reasons we hope you will take into consideration when
making this decision.
Our house is located in a dead-end cul-de-sac and the city owns the first 15 feet between
our house and the curb. The city set back says our house has to be 35 feet away from that,
leaving our house/garage 50 feet from the curb. The circle of the cul-de-sac starts half
way through our property in front of the garage pushing our entire house back
approximately another 15 feet had the street been straight.
The house was built with the garage, which like most houses extends past the front of the
house; on the side of the lot were the circle cuts in. This pushes our house back even
further then if it had been built on the other side of the house. It would be an extreme
hardship for us to have to move the garage to the other side of the house as it would mean
tearing down most of the house. Had the garage been designed on the other side of the
house or the floor plan flipped we would have approximately 10 feet to move forward.
Because of this large set back and the curve of the street in the front we have a smaller
backyard. With decks off the back of the house we come very close to the drainage &
utility easement and are left with little room for extending backwards and still having a
backyard.
Our house is also set back further then any other house in the street giving it an unusual
appearance. Many of our neighbors have complained how far back our house is due to the
curve of the street and the shape of our lot because it does not make the neighborhood
flow. If we are allowed to add the 6 feet on to our house it would make it line up with the
neighbors and improve the overall look of the neighborhood.
We have closely looked at all possibilities for adding the additional bedrooms on to the
house and have been told this is our best option. We are in great hopes that you will find
our situation is unique due to the design of the house and the design of the land/street.
Sincerely,
%~~C~~
Andrea & yan Yenish --------
1657 145lh Lane NW
Andover, MN 55304
(05/- ~?}!do'6q(o
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145TH LANE N.W.
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C'~r'C- "1"
OT 4, BLOCK 1, FOXBURGH CROSSING II 'f-,.,i,L.iC
is certified only to the above named person or persons
subsequent owners, mortgages or title Insurers.
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semen Is shown ore from plots of record of I"fonnolion provided by client.
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers ~
CC: Jim Dickinson, City Administrator. L
Will Neumeister, Community Development Directort{)
FROM: Courtney Bednarz, City Plarmj
SUBJECT: Discuss 2008 CDBG Application - Planning
DATE: December 18, 2007
INTRODUCTION
The 2008 Community Development Block Grant funding cycle is underway. Attachment A
illustrates the types of projects that are eligible, Attachment B illustrates the projects that were
funded in 2007.
DISCUSSION
For the 2007 cycle, the City was successful in obtaining an additional $50,000 for the housing
0 rehabilitation program. Over the past year the city has issued loans to fund the construction of
two four stall garages for two four unit buildings that previously did not have garages and a loan
for residing a single family residential home. There are funds remaining in the loan fund. Staff
will continue to promote this program in the newsletter and through other available means. With
approximately $42,700 in rehabilitation loan funds still available, it is not necessary to request
additional funds for this program for next year.
Program Requirements
While the attached list shows a variety of projects are eligible, 70% of all CDBG funds must
benefit low to moderate income people. As a result, the county looks very closely at who will
benefit from a proposed program and applications that would not directly benefit low to
moderate income people are less likely to be funded.
Potential 2008 Projects
Economic Development - The city could request funds for acquisition and/or demolition related
to redevelopment of properties south of Bunker Lake Boulevard. If Andover wished to pursue
this type of application, the amount requested should be held down to try to justify that it falls
within the 30% of funds not required to benefit low to moderate income people. The city should
understand the limited potential for this type of project to be funded.
Public Works Expansion - Acquisition ofland to allow for the provision of public services is an
0 eligible project. Centerville received funding for a related project last year. However, in
speaking with county staff, Centerville was required to construct low to moderate income
housing to meet one of the national objectives. Given that the concept of public works expansion
in Andover does not include housing, the amount requested should be held down to try to justify
that it falls within the 30% of funds not required to benefit low to moderate income people. The
city should understand the limited potential for this project to be funded.
Housing Rehabilitation Loan Funding - Additional funding can be requested for this program
that meets stringent CDBG requirements for assistance to low and moderate income individuals
and families. In the event that projects to utilize the funds do not materialize, the city can request
reallocation of the funds to another qualifying project. Staff would recommend this type of
request not exceed $50,000.
Ideas from The Council- Any ideas the Council may have can be explored with county staff
. h J 81h .
pnor to t e anuary meetmg.
ACTION REQUESTED
The Council is asked to discuss potential 2008 CDBG applications. A final decision will be
requested at the January 8, 2008 Council meeting.
Attachment
Attachment A - Eligible Projects
Attachment B - Projects funded in 2007
0
0
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CDBG Program Requirements - Community Development - Anoka County, MN Page 1 01 j
Welcomo IOtboWe1u.ttlQf Attachment A - Eligible Projects
Anoka C!~ty
,.,.'''.&!L._......-........ DEPARTMIi!NTS._ ELIi!,CTI'm OFFfC1ALS _._
Home>. -> .[)e>(JartfT)ent::;..:~...C;().".e>.rnfT)e>ntal..~ervlce>::;..:>...C;()fT)fT)unity.[)e.".e>/()(JfT)eflt.::>CPJ?C; Pro!lf<2fT) ~eqlJirefT)e>flt::;
Community i CD BG
Development I
Home Page I General Program Requirements
Contact Us I .
i Overview
I
CDBG Program I
Program I While there are many aspects to consider when selecting potential
Requirements I CDBG program activities, three key questions need to be asked and
I"" answered in order to determine if CDBG funds may be used:
App Icatlon ,
Timeline I
2007 Selected : Step 1 - Does the activity fit one of the
Activities i categories listed as an eligible activity?
Forms '
. Acquisition of Real Property
I . Disposition of Real Property
,
i . Public Facilities and Improvements
o I . Clearance/Demolition
I · Public Services
I . Relocation
I
I . Loss of Rental Income
~
I · Privately-owned utilities
. Rehabilitation
I
i . Construction of Housing
,
I . Code Enforcement
,
i · Special Economic Development Activities
i . Microenterprise Assistance
: . Homeownership Assistance
i . Planning and Capacity Building
I . Other Miscellaneous Activities (Le., Accessibility Improvements,
, Technical Assistance, Housing Assistance, etc.)
! Step 2 - Does the activity fall within a
I category of explicitly ineligible activities,
O i despite its apparent inclusion in an eligible
; activity category?
-3-
http://www.co.anoka.mn.us/v 1_ departments/ div-governmental-services/ dept-community -... 12/12/2007
CDBG Program Requirements - Community Development - Anoka County, MN Page 2 013
0 . Buildings or portions thereof, used for the General Conduct of
Government
. General Government Expenses
. Political Activities
. Purchase of Equipment
. Furnishings and Personal Property
. Operating and Maintenance Expenses
. New Housing Construction
. Income Payments
Step 3 - Does the proposed activity meet one
of the National Objectives of the CDSG
program?
. Benefiting low- and moderate-income persons
. Preventing or eliminating slums or blight
. Meeting an urgent community development need
Additional things to consider:
0 . CDBG funds are intended to be used to start a new
program/project, expand an existing program/project, or fund a new
service of the program/project.
. CDBG funds are NOT intended to be used to fund the on-going
expenses of an existing program/project.
. The County is required to ensure that a minimum of 70% of the
funds are used to benefit low- and/or moderate-income persons.
. Proposed project/program costs of the activity must be necessary
and reasonable, and conform to HUD requirements.
. HUD limits the amount of the grant that can be used to fund public
services and/or planning projects.
. The County must ensure that funds are awarded in such a manner
as to meet the goals and objectives outlined in the Consolidated
Plan.
page last updated - 11/28/2006
0 Privacy Policy & Disclaimer I HIPAA Notice of Privacy Practices I Feedback I Top of
Page
~y~
http://www.co.anoka.rnn.us/v1_ departments/ div-governmenta1-services/ dept -community -... 12/1212007
CDBG Proposed Projects - Community Development - Anoka County, MN Page 1 of2
~lltlr':illtlll wcloome !nthe Web ..te,,( Attachment B - Projects funded in 2007
II"~ /0111 i -ok a County
/..'.".iill '%"8' 1UI -' ,',':",
'Niir~ "~hi
~ji'k hm Minnesota:
i";"":"./TI,,,,i'lil._....._... DEPARTMENTS" __ EL.ECT!EO OFFICIALS . .__
.. Home.::> [)epartlTlentl!.:>, ..<3o.".ernlTl~.rJ.tilf S~f1Iices..::>golTllTl(J'!ity.[)~".efoPlTlerJt.:>...C?[)E3<32qq!F'.rojec:tl!
i
i
Community : COBG
Development I
Home Page i 2007 Selected Activities
Contact Us '
i
,
i 1. Anoka County Community Action Program (ACCAP): Furniture for
CDBG Program low-income county residents - $10,000
Program i 2. Anoka County Community Action Program (ACCAP): Removal of
Requirements: vacant substandard manufactured homes - $125,000
Application 3. Anoka County Community Action Program (ACCAP): Senior
Timeline Outreach services - $15 000
i '
2007 Selected 4. Alexandra House, Inc.: Restroom Wall & Floor Tile Replacement -
Activities : $20,000
Forms I 5. Alexandra House, Inc.: Order for Protection Program - $30,000
~ 6. City of Andover: Citywide HousinQ Rehab - $50,000 ~
i 7. Anoka County Affordable Housing Coalition - $5,000
I 8. City of Anoka: Scattered Site Replacement Program - $75,000
o I 9. Arc Greater Twin Cities: Community Access Program - $10,000
I
I 10. Community Emergency Assistance Program (CEAP): Needs of
people financial assistance program - $10,000
I 11. CentenniallSD #12: Summer Fun Program - $10,000
i 12. City of Centerville: Downtown Redevelopment - Public Works Site
i _ $200,000
: 13. City of Columbia Heights: NW 3700 Block Central Avenue
, Redevelopment - $55,000
I
, 14. City of Coon Rapids (Entitlement funds): Citywide home rehab
)
program - $235,435
i 15. Family Life Mental Health Center: Indigent Medication Program -
i $10,000
i 16. Free to Be, Inc.: Emergency car repair program - $10,000
i 17. Greater Metropolitan Housing Corporation (GMHC): Countywide
! Housing Rehab - $200,000
i
i 18. City of Ham Lake: Expand senior center garage for mini bus -
I $25,000
I
: 19. Mediation Services: Agency Brochure translated to Spanish - $480
: 20. North Anoka Meals on Wheels (3 agencies): Deliver meals to home
o I bound individuals - $35,000
: 21. North Suburban Counseling Center: Sliding scale fee therapy
i
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http://www.co.anoka.mn.us/v I_departments/ div-governmental-services/dept -community -... 12/12/2007
CDBG Proposed Projects - Community Development - Anoka County, MN Page 2 of2
program - $2,227
0 22. Northwest Anoka County Community Consortium: Youth First
Program - $10,000
23. Nucleus Clinic: Meth Use and HIV Risk - $15,000
24. Rise, Inc.: Transporation Services - $25,329
25. Southern Anoka Community Assistance (SACA): Food shelf and
other services - $10,000
page last updated - 08/16/2007
Privacy Policy & Disclaimer I HIPAA Notice of Privacy Practices I Feedback I Top of
Page
This is the official Web site of Anoka County For information about Anoka County
Government. Copyright @ 2006 Anoka Government programs, use the contact
County. information provided in each program
description. For all other questions about this
Web site, use Feedback to contact the
Webmaster.
0
0
-tt~
http://www.co.anoka.mn.us/v1_ departments/ div-governmental-services/dept-community -... 12/12/2007
Sl\NDbVE~ (d~
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.Ci.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Dan Winkel, Fire Chief/Safety Director P W.
SUBJECT: Approve and Adopt Employee Safety Manual
DATE: December 18, 2007
INTRODUCTION
The City of Andover Employee Safety Committee has updated the Employee Safety Manual and
has forwarded to the Mayor and City Council for review and adoption.
DISCUSSION
The City of Andover Employee Safety Committee continues to meet monthly and has as a goal
0 for 2007, completed a complete review and revision of the Employee Safety Manual. The Safety
Committee consists of at least one representative from each department who attend the monthly
meeting to review safety items of interest and concern. The committee also looks at all accidents
or mishaps that had occurred the previous month to evaluate if the appropriate precautions were
taken and what staff can do to help prevent accidents from occurring. The committee members
also rotate through an inspection schedule where we all take turns conducting a safety inspection
of City Hall and the Public Works facilities. The Community Center staff has now joined the
Safety Committee and will be conducting facility inspections monthly and forwarding a report to
the Safety Committee. The entire committee will also walk through the Community Center once
or twice a year. The fire stations have been inspected by the new part time inspectors and a report
will be forwarded to the Safety Committee. The item before the City Council tonight is the
revised Safety Manual and proposed changes to it.
BUDGET IMPACT
There is no budget impact associated with this item.
RECOMMENDATION
Staff is recommending that the Mayor and City Council approve and adopt the amended
Employee Safety Manual.
0 R1):SUYZ//
Dan Winkel, Fire Chief/Safety Director
@
0
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Dan Winkel, Fire Chief! Emergency Manager lJ.H!.
SUBJECT: Request to Approve and Adopt Annex "A" - Continuity of Operations Plan and
Annex "B" Pandemic Influenza Plan, City of Andover Emergency Operation Plan
DATE: December 18, 2007
INTRODUCTION
The City of Andover has an Emergency Operations Plan in place that is constantly being reviewed
and updated as needed. As part of the State and Federal Standards two new Annexes or
Amendments have been developed and have been presented to the Mayor and City Council
members for your review and comments.
0 DISCUSSION
The City of Andover Emergency Manager has as required, developed a Continuity of Operations
Plan (COOP) that will assist the Mayor, City Council, staff and all residents in maintaining the
appropriate operating procedures for Andover City government to function in the event of a
disaster or catastrophic incident. The COOP has been used by Department Heads who
participated in a county wide tabletop exercise to evaluate the plans for each community. In
addition to the guidelines for the COOP as written, each department will be responsible to draft
an action plan that employees can use to guarantee as much of the expected services from that
department as is possible under the circumstances of a major disruption of the day to day
operations.
In addition to the COOP, staff has also drafted a Pandemic Influenza Plan to be used should a
major ipf1uenza outbreak occur, Many Health experts are anticipating some type of influenza
epidemi~ that will occur within the next decade or sooner, and it is staffs intent to be as prepared
as possible for this event. The influenza plan incorporates working with all of the appropriate
agencies who will be involved when this outbreak happens.
Please note that both of these documents should ge .considered secure documents that shall not be
distributed to the general public without approval from the Emergency Manager and City
Administrator. The current distribution includes the Mayor, City Council and staff.
BUDGET IMPACT
There is no budget impact regarding this issu~ ~t this time. Also note that staff will be evaluating
planning needs for these types of emergenci~~ {WId other funding requests relating to emergency
planning for inclusion in future budgets..f ..
0 RECOMl\1ENDATION
Staff is recommending that the Mayor and City Council Approve and Adopt the proposed
Continuity of Operation Plan (Coop) and in addition the proposed Pandemic Influenza Plan. The
approved plans will than become part of the City of Andover Emergency Plan.
Rd5:t;Y;:U
Dan Winkel, Fire Chief7 City Emergency Manager
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0
C I T Y 0 F @}J
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
cc: Jim Dickinson, City Administrator
FROM: Will Neumeister, Community Development Director ~
SUBJECT: Comprehensive Plan Update Progress Report - Planning
DATE: December 18, 2007
INTRODUCTION
This brief summary covers the progress we are making on the draft of the Comprehensive Plan update. In
summary, here is what is going on:
. The Engineers have finished the Sewer Plan, Water Plan and Transportation Plan updates.
. The Park and Recreation Commission has reviewed the Park and Open Space Chapter and also the
improvement plans for all parks in the City. The Open Space Commission has also reviewed it.
0 . The Planning Commission reviewed the Land Use section of the plan and had two resident input meetings
on the sewer staging plan. The goals, policies and objectives were reviewed by the Council this past
summer.
. The "Overview" section has been written to provide the "Big Picture" of what guides development in
Andover.
. All the information has been assembled in one large document and is available on the City website.
. After the Public Hearing, we will put all the information on a disc and submit it to the local school
districts, watersheds, and surrounding jurisdictions. By statute they will have up to six months to review
and comment on it.
ACTION REOUESTED
This is an update of work that has been done. We have been closely following the attached schedule. Unless
directed otherwise by the City Council we will now move forward with the Public Hearing that has been
scheduled for January 8, 2008,
Respectfully Submitted,
Will Neumeister c-d-
0 Attachment
Comprehensive Plan Update Schedule
-c
I ]ecember 4, 2007 Council Meetinq
-c . Resident Input Session
. December 11, 2007 Planning Commission
December 18, 2007 Council Meeting
December 25, 2007 Planning Commission
Januarv 2, 2008 Council Meetina
~ Januarv 8, 2008 Planninq Commission Public Hearina for Comprehensive Plan ~ -
....
January 15, 2008 Council Meetinq Present Public Hearing Findinasto Council
Januarv 22, 2008 Council Work Session Final Comorehenisve Plan Worksession Discussion
Januarv 22, 2008 Plannninq Commission
, iebruarv 5, 2008 Council Meeting ADDrove Draft of Comprehensive Plan for submittal to Other Cities
.. Allow 6 months for other cities to comment
... .
Auqust 5, 2008 Review Comments from other cities
.
August 19, 2008 Approve Draft of Comprehensive Plan for Submittal to Met Council
0
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City of Andover, Minnesota -- 2008 Comprehensive Plan Update Page 1 of2
0
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Home 2008 Comprehensive Plan Update
About Andover
State Statutes require all cities to update their Comprehensive Plans every ten ~
Agenda & Minutes Andover City Staff has been hard at work getting our plan ready to send to the
Andover Sports Metropolitan Council for review in time for the deadline. Here you can find the I,
revisions.
"Andover Today" Public hearings are held at the Planning Commission Meetings, so call for the I"
Newsletter agenda if you'd like to take part!
Andover YMCA
Community Center Table of Contents
Boards & Chapter 1: Foundation of the Comprehensive Plan
Commissions
0 Chapter 2: land Use Plan
City Calendar
City Code Chapter 3: Transportation Plan
City Departments Chapter 4: Wastewater and Comprehensive Sewer Plan
City Maps Chapter 5: Parks and Open Space Plan
City News Chapter 6: Implementation Plan
Community Links
Contact Us List of Figures:
Employment FiQure 2.1 2030 PlanninQ Areas
FiQure 2.2 Existina land Use Map
Opportunities FiQure 2.3 Metropolitan Council land Use CateQories
FAQs Figure 2.4 land Use Map
FiQure 2.5 Sewer StaainQ Plan
Mayor & Council FiQure 2.6 Sewer StaQinQ and land Use by Acreaae
Figure 2.7 Net Residential Worksheet
New Residents FiQure 2.9 AQricultural Preserve
Police & Fire FiQure 2.10 Wetlands and Floodplain
FiQure 4.5 Future Sanitary System
Recycling FiQure 4.6 ExistinQ Sanitary System
Figure 5.1 ExistinQ Parks and Trails Map
Senior Center FiQure 5.2 ExistinQ Park Facilities
0 Subscription Service FiQure 5.4 ReQional Parks and Trails Map
Employee Access Transportation Plan FiQures 1-15
http://ci.andover.mn.us/index.asp?Type=B_ BASIC&SEC={F205FD 14-F591-4 74D-A9F2... 12/12/2007
City of Andover, Minnesota -- 2008 Comprehensive Plan Update Page 2 of2
Search Transportation Plan Fiqures 16-28
0 The 29 figures and maps in the Transportation Plan have been assembled into 1
GO two documents. Click to open them in a new window, or right-click and "Save A
@ Full Site save them on your computer. These are fairly big files with lots of graphics, so 1
o This Section may take a while to load.
Search TiRS Here is a book of the maps for the Transportation Plan:
(Figures 1,2,3,4,5,6,8,25)
Transportation Map Book
Home I About Andover I Agenda & Minutes I Andover Sports I "Andover Today" Newsletter I Andover YMCA I Community Center I Boards & C
City Calendar I City Code I City Departments I City Maps I City News I Community Links I Contact Us I ~Ioyment OpJ1Qrtunities I FAQs I M
I New Residents I Police & Fire I ReCYcling I Senior Center I Subscription Service I Employee Access
-go.,Y
0
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http://ci.andover.mn.us/index.asp?Type=B_ BASIC&SEC={F205FD 14-F591-4 74D-A9F2... 12/12/2007
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator ~
SUBJECT: Schedule January Council Workshop
DATE: December 18, 2007
INTRODUCTION
The Council is requested to schedule a Special Council Workshop for the month of January for a
number of miscellaneous business items.
DISCUSSION
0 Potential agenda items for a November workshop have been identified as follows:
1. Sheriff s Department City Code Suggestions
a. Loitering
b. Ultimate fighting
2. Field Usage by Youth Athletic Associations
3. Open Space Referendum/Commission Update
4. Comprehensive Plan Update Discussion
5. Legislative Topics
6. Park Improvement CIP Updates
Other items may be added upon request.
ACTION REQUIRED
Schedule a Council Workshop, a suggested date is Tuesday January 22nd at 6:00 p.m. or another
date or time acceptable to the Council.
--
0
(~i)
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US .
TO: Mayor and Council Members
FROM: Jim Dicldmon, City Administrnto' ~.
SUBJECT: Schedule EDA meeting
DATE: December 18, 2007
INTRODUCTION
The Council is requested to schedule an Economic Deyelopment Authority (EDA) meeting at
6:00 pm before the January 2,2008 City Council meeting.
DISCUSSION
0 Tentative agenda items for an EDA meeting have been identified as follows:
1. Update on Economic Development Activities
2. Organizational Items
3. Letter of Intent Review and Purchase Agreement Updates
4. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the January 2, 2008 City Council meeting.
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayo< """ Council Membern . ~
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule Interviews of Candidates for Various City Commissions - Administration
DATE: . December 18, 2007
INTRODUCTION
The Council is requested to set up interviews with residents who have submitted applications for
the various commissions that have vacancies:
. Park and Recreation Commission has two openings to fill.
. Planning Commission has three vacancies.
. Community Center Advisory Commission has one opening.
0 . Economic Development Authority has two positions that are up.
Attached is information that has been received from seven residents who have submitted
applications. The deadline for applications announced in the City Newsletter was Friday,
December 14,2007. Any new applications shall be provided to the Council as supplemental items
prior to the meeting.
In the past when we have had limited applicants the Council asked staff to do more public notices
and extended the deadline to allow for more interested residents to apply. The Council could act to
extend the current terms of commission members to allow more time to do additional advertising
and the interviews to occur.
ACTION REQUESTED
Staff requests the Council discuss how they would like proceed with filling the openings on the
. . .
vanous comnnSSlOns.
Respectfully submitted,
Jim Dickinson
0 Attachments
W LEE R
COMMISSION VACANCIES SCHOOL DISTRICT 11
Park & Recreation Commission City planning and development issues. ELECTION POLLING PLACES
The City is seeking two individuals The Planning Commission members are I -
to serve 3-year terms on the Park compensated and meetings are held the
I & Recreation Commission. The second and fourth Tuesday of each month Precinct 1 residents, who voted at Hope Lutheran
Commission serves in an advisory in the evenings. For more information, Church for the last City election, will vote at Rum
capacity to the City Council and please contact Courtney Bednarz, City River Elementary.
reviews matters concerning park and Planner at (763) 767-5147. \
recreation programs, park dedication Precinct 2 residents, who voted at Grace Lutheran
requirements for new developments Communitv Center Advisorv Church for the last City election, will vote at Grace
I and proposed new park construction Commission Lutheran Church.
projects. Individuals seeking to fill the The City is seeking an individual to
vacancies must have interest in public serve a 1 year term on the Community Precinct 3 residents, who voted at Riverdale
policies, willingness to learn, problem Center Advisory Commission. The I Assembly of God Church for the last City election,
solving and communication skills and individual will serve representing the will vote at Riverdale Assembly of God Church.
be able to contribute to positive decision Andover area businesses. There is no
I making. The Commission members are compensation for this position and Precinct 4 residents, who voted at Crooked Lake
compensat~d and meetings are held the meetings are held on the first Monday I Elementary for the last City election, WI '11 v ote at
first and third Thursday of each month of each month in the evenings. For Andover Elementary.
Oe evenings. For more information, more information, please contact Jim .
se contact Todd Haas, Assistant Dickinson, City Administrator at (763) Precinct 5 residents, who voted at Meadow Creek
I Public Works Director at (763) 767- 767-5110. Church for the last City election, will vote at
5131. -'- Andover Elementary.
dvisory Commission applications
PlanniDl! & Zoning Commission may be obtained at City Hall or on Precinct 6 residents, who voted at Bunker Hills
The City is also seeking three individuals the City website at www.ci.andover. Activity Center for the last City election, will vote
to serve 3-year terms on the Planning mn.us Deadline is 4:30 p.m., Friday, at Bunker Hills Activity Center.
~ommission. The Commission serves December 14, 2007. Applicants will .
m an adVISOry capacity to the City be interviewed by the City Council in Precinct 7 residents, who voted at Constance Evangelical
Council and reviews matters concerning December. Free Church for the last City election, will vote. at
Bunker Hills Activity Center.
... .' . ... '" ... ST FRANCIS cinct 8 residents, who voted at Andover Christian
. Church for the last City election, will vote at Rum
SPAGHETTI DINNER SCHOOL DISTRIC .ver Elementary.
. NO 15 ELECTION inct 9 residents, who voted at Prairie Oak
The A?dover Fm: Department. Co unity Church for the last City election, will
Will hold their annual vote at Rum River Elementary.
spaghetti dinner fundraiser on School District #15 will be. .
Wednesday, November 14". The conducting an election on Tuesday PreclDct 10 reSidents, who voted at Andover
dinner will be held at Oak View . November 6, 2007. All Andove; Elementary for the last City election, 'will vote at
Middle School (15400 Hanson residents of this school district will Andover Elementary.
. Boulevard NW) Cafeteria from . vote at the Life Long Learning .
5:00 p.m. _ 8:00 p.m. Tickets are Center, 18900 Cedar Drive NW, If you are unsure of your Andover precmct you can
or $15/family' Kids 6 Cedar, MN. check online at www.co.anoka.mn.us or call City
. and und ar fee . . . . Hall at (763) 755-5100.
er e r . QuestIOns regardmg the electIOn
can be directed to (763) 753-5040.
Absentee ballots are available at the Elections and
. Voter Registration office at the Anoka County
Government Center or online at www.co.anoka.
mn.us. Questions regarding ballots can be directed
to (763) 323-5275.
. .. .' . .. . Questions regarding this election can be directed to
(763) 506-1000.
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, M1NNESOT A 55304 . (763) 755 rn
FAX (763)755-8923 . WWW.CLANDOVER.Mi'l.US . ..R E eEl V I="
ADVISORY COMMISSION APPLICATION : r ' -'-'=~ 1
! 'j Nov 2 i
Name: Christy Hovanetz Lassila t , 2nfJ7 i
Address: 15786 Linnet Street NW, Andover, MN 55304 i! ~_, ;-;;.. i
II .I -).; ;" ..~'-!n"l . '
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Commission Preference:
Planning & Zoning AndoverNMcA Community Center *
Economic Development LRRWMO
Park & Recreation X Equestrian Council
--
Open Space
Please state your reasons for requesting to be on the advisory commission checked above:
As a new Andover resident, I am interested in getting involved with the city and community. By serving on the
Andover Parks and Recreation Commission I will be able to contribute to making Andover an even better place for
its residents to live and play. I seek and welcome any opportunity to be included in professional networks that will
0 to use my experience, insight, and practices to improve my community.
The ambition of becoming a public servant has already become a reality as I serve as the Assistant Commissioner of
the Minnesota Department of Education. However, I aspire to become leader in my community as well.
Commitment and dedication to education has been a long-standing philosophy in my family and has influenced and
shaped my perspective on life. Coming from a family of devoted educators, I have an appreciation for the public
education system and a strong desire to be a public servant. Educated as a classroom teacher, I worked
intermittently in the K-12 public schools and believe that recreation is a critical component to building a stronger
families and healthier communities. I am a preferred candidate for the Parks and Recreation Commission because I
have strong foundational skills in policy, I persevere in all situations, I am a team player, and I am truly committed
and dedicated to improving my community.
Describe your education/experience, which qualifies you to serve on this commission:
I have a strong interest in public policy and am very willing to learn. Through my professional work experience I
have gained problem solving skills as well as communication skills that would contribute to positive decision
making if! were serving on the Park and Recreation Commission. As a state level public servant, accountability for
taxpayer funds is paramount and a responsibility I take very seriously. This attitude and knowledge will also be
used when making decisions for the City of Andover. My experience includes leading people, processes and
contracted services to implement state and federal policies and programs. I have the education and professional
experience to be an effective decision maker and I have experience serving on taskforces and advisory committees.
Education:
Askew School of Public Administration and Policy - Florida State University, Tallahassee, FL.
Doctor of Philosophy in Public Administration and Policy Graduated in December 2005.
Concentration: Public Policy, specializing in education policy.
Dissertation Title: Education Policy Adoption at the Local Governance Level: An Empirical Analysis of
0 Factors Influencing the Adoption of Reading First in Florida School Districts.
http://etd.1ib.fsu.edu/theses/available/etd-l 0272005-211856/
1
0 Hubert H. Humphrey Institute of Public Affairs - University of Minnesota, Minneapolis, MN.
Master of Public Affairs Graduated in December 1999.
Concentrations: Public and Nonprofit Leadership and Management and Conflict Management.
St. Cloud State University, St. Cloud, MN.
Bachelor of Science Graduated summa cum laude in May 1998.
Major: Education.
Minor: Mathematics.
University Honors Program Graduate.
Professional Experience:
Minnesota Department of Education, State of Minnesota, Roseville, MN.
Assistant Commissioner, March 2007 to Present.
Lead the Research and Assessment Office responsible for K-12 statewide assessment program, National Assessment
for Education Progress, and Trends in International Mathematics amd Science Study; No Child Left Behind Office
responsible for school accountability, all federal title programs and policy; and the School Improvement Office,
including Quality Compensation for teacher performance, statewide professional development, and school
improvement plans. Also responsible for leading the research and evaluation efforts for the Department.
Florida Department of Education, State of Florida, Tallahassee, FL.
Assistant Deputy Commissioner, Accountability, Research, and Measurement Division, July 2006 to March 2007.
Lead the Evaluation and Reporting Office (described below) and the Education Information and Accountability .
Services Office which is responsible for K-12 education data collection. Data is used for funding, reporting,
evaluation, and policy making. Collecting data, improving data reporting accuracy by school districts, responding to
data inquiries, fulfilling reporting requirements, and reviewing and developing data collection procedures are
primary responsibilities.
Director, Evaluation and Reporting Office, November 2003 to July 2006.
0 Lead the office responsible for public school accountability and No Child Left Behind Act policy in Fl()rida.
Calculate school grades under Florida's A+ Plan and Adequate Yearly Progress under the federal No Child Left
Behind Act of2001. Developing accountability systems for Florida's voluntary pre-kindergarten program,
supplemental educational services provide in Florida as required under No Child Left Behind, and Florida's teacher
pay for performance initiative. Perform research, evaluation, and policy and data analysis related to PreK-12
education programs and policy initiatives.
Director of Reading First, Just Read, Florida! Office, February 2002 to November 2003.
Co-authored and directed Florida's Reading First grant under the No Child Left Behind Act of2001. Secured
funding and was responsible for $300 million budget, policy development, and implementation of Reading First.
Led team of academics and education practioners in the implementation of Reading First in Florida. Presented and
provided technical assistance to K-20 education professionals regarding the Governor's Just Read, Florida! initiative
and Reading First.
Executive Office of the Governor, Office of Policy and Budget, State of Florida, Tallahassee, FL.
Governmental Analyst, July 2000 to February 2002.
Wrote legislation and amendments to current law for the state of Florida based on the Governor's priority education
initiatives. Researched and analyzed curre!).t and prospective legislation for policy and fiscal impact. Served as a
researcher for the Governor, appointed task forces, and education partnerships.
Office of Program Policy Analysis & Government Accountability, State of Florida, Tallahassee, FL.
Legislative Policy Analyst, K-12 Education Policy, September 1999 to July 2000.
Performed objective, independent research and analysis of Florida's K-12 public school system. Analysis included
comparison of statutory performance measures, analysis of program productivity, consideration of program value,
budget analysis, and made recommendations for future effectiveness. Conducted interviews, created and
administered surveys, performed legislative research, quantitative and qualitative research, and produced detailed
0 reports containing recommendations to the Legislature, Department of Education, and districts.
2
0 Florida State University, Tallahassee, FL.
Adjunct Professor.
PAD 3003, Public Administration in Society.
Taskforces. Committees. and Advisorv Boards:
National Centerfor Education Statistics, Expert Panel Member (May 2006). Served as an expert on the National
Center for Education Statistics for a new longitudinal study to be fielded in 2009 (XXX:09). Provided
information on collection of administrative records, mathematics and science assessment, equating tests to State
achievement tests, value-added methodologies, adaptive testing, mathematics and science curricula, teacher
effectiveness, teacher observations, continuity, and transitions from high school to postsecondary education.
Technical Assistance Grant Advisory Board, member (December 2005 to Present). Guide policy and activities for
providing technical assistance in implementing No Child Left Behind in Florida, Puerto Rico, and the Virgin
Islands. Tampa, FL: Grant awarded to the Educational Testing Service by the United States Department of
Education.
Voluntary Prekindergarten Assessment and Accountability Advisory Committee, member. (March 2005 to present).
Guiding the policy decision surrounding the implementation of V oluntary Prekindergarten and developing the
accountability system to determine prekindergarten provider effectiveness in Florida. Tallahassee, FL: Florida
Department of Education.
Southeast Regional Advisory Committee, member (December 2004 to April 2005). Determine the needs of states for
implementing No Child Left Behind for the USED to grant regional and national technical assistance centers.
Washington, D.C.: United States Department of Education.
No Child Left Behind Policy Team, member. (May 2002 to Present). Wrote Florida's accountability plan approved
by the United States Department of Education and debate and determine policy surrounding No Child Left
Behind for the state of Florida. Tallahassee, FL: Florida Department of Education.
K-20 Research and Information Council, member. (January 2003 to January 2004). Performed data analysis to
0 guide K-20 accountability and policymaking activities. Tallahassee, FL: Florida Department of Education.
K-20 Strategic Plan Committee, member. (November 2002 to June 2003). Developed strategic plan imperatives,
determined key projects and data measurements to determine if imperatives were met. Tallahassee, FL: Florida
Department of Education.
Institute for Statewide Literacy Initiatives, appointed participant. (August 2002). Boston, MA: Graduate School of
Education, Harvard University.
Education Code Rewrite Committee, member. (June 2001 to December 2001). Worked as a committee to rewrite
the entire Florida education code currently in Florida Statute. Tallahassee, FL: Florida Department of
Education.
Education Governance Reorganization Transition Taskforce, staff. (August 2000 to July 2001). Tallahassee, FL:
Executive Office of the Governor.
Describe your professional, civic or community activities, which may be relevant to this
commission:
Junior League of Tallahassee
YMCA youth soccer coach
Thank you for considering me for th~ Park and Recreation Commission. I truly look forward to the
opportunity to serve the City of Andover.
Thank you,
Christy Hovanetz Lassila
0 ^ . / ! .
Dated: November 20,2007 Signature: //ttdh, <~...t.{.T 2Z4-J-. ;.l
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O 11/28/2007 i
! f'" ~O ?nn7 ;
. . . . . .
TO: Andover City Council and Mayor of Andover I ,..;:--,;--_J i
I .">. ., ~,lf'n\ . '", I
. ~_ _ \.:" /....L \~ 5_} ~l);j' , ~~ '
From: Bill Hupp ...-.------------:.-.._...._.J
156 1 50th Lane NW
Andover MN 55304
SUBJECT: Application for Consideration to Serve on Andover's Park and Recreation
Commission.
Dear Mayor and City Council,
I am writing to you to express my interest in serving on the Andover's Park and
Recreation Commission. Let me fIrst tell you a little about myself. I am currently
working in the Accounting Department of the City of St Paul's Fire Department. Prior to
my current position I had worked for the City of Minneapolis's Park and Recreation
Department. Then prior to that I had spent 25 years at the US Postal Service as a Postal
Facility Manager as a Postmaster. I have resided in Andover for approximately 28 years
. th
and currently live at 156 150 Lane NW, Andover MN 55304. I have been a member of
the chamber of commerce in Maple Lake and also served on their Economic
Development Authority committee. I have been a volunteer helper on the Field of
O Dreams for Andover. Served on Andover's Hazardous Waste Committee in closing
down the hazardous waste dump and cleaning up the site. Also I have served as a
volunteer on the construction of the Prairie Knoll Park project with both the Andover
Huskies Youth Hockey and Andover Football association volunteers. I have been a
member of the Lion's Club and assisted in planning and participating in many
community events. I have also served on the City of Andover's EDA for 3 years.
In my past employment I have managed large restaurant and entertainment facilities. In
my Postal employment I have experience in supervising and managing small and large
facilities employing as many as 125 employees. I have also experience in developing and
marketing real estate, real estate management and real estate investment.
I am very interested in see that Andover develops the best and highest quality Park
Facilities at the lowest possible cost. I feel this is extremely necessary so we can
continue to provide the children with quality recreation for child development. We also
need to provide the adults and families with quality recreational facilities so families are
able to share time with their children and community friends.
Thank You! Yours Truly,
Bill HUPE .
156 150 Lane NW
Andover MN 55304
o billhupp@comcast.net
0 ~NDbVE~
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
; FAX (763) 765-8923 . WWW.CI.ANDOVER.MN.US
-.
ADVISORY COMMISSION APPLICATION
Name: C/av)oY7 ~/X(r1~
/
Address: 3025c7 /Lf~ r/ve A/U/ ~dCJl/e~
Home Pho Work Phone:
Commission Preference:
X iwdover/YMCA
Planning & Zoning Community Center *
,
Economic Development LRRVlMO
Park & Recreation Equestrian Council
0 Open Space r:
Please state your reasons for request~o be on the advisory commission chec~ed abo:;.e:
r u.;J(Jf,f/d /) ICe io 'kf?. 011 a/Au ('f')l~ 'tA. Ite.
(//-~ CU61 fir t. .::r:- ?V-e --J- (DI'/'tk.
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Describe your education/experience, which qualifies you to serve on this commissio~A4ve
a g,4 ; lJ1 ';7oldtrt'j/ 0t'.;'{';1b 1<<" J/11 S'/Cbl4d_5la~; :e-
M ~" &4t'#/ r?ip;fr 01 -Ik )~" {":rledJif, *I
Mve al>o 3et/lt?d 61\. fAe. 41Jc;,R~ ~.k()f'\ Cl.iWlt,v A:. '5c{la)'CJV"l ~(
~ ~eA6.
Describe y ur rofessional, civic or community activities, which may be relevant to this .
cg: . ~
; . t: ~ fiL1:>M1!OY of..JiJc 4A(liJP.'(--.9IrHf('Jrf'.1n~;(s 0{';alo('\
;:J CI/Y} C~JI/I1';:'-r4C1b>!C. U)/~VI u:::ofkri9 [O/{11 CA. bex? r.l + btd..!Jek.
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SIgnature
* Cover letter and resumes encouraged for this commission
G:\EVER YONEIFORMSVillVIS.t.J>P .DOC
0 S1\NDbVE~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US
=- ~ AD-j)CO~ONAPPUCATION
Name: / PM A],1/y,/{?e/L
dd-?5~ - ST 1'//1/
Address: /:5 f LA'~".c
Home Phone --- Work Phone:
'-
-
Commission Preference:
Andover/YMcA
Planning & Zoning X Community Center *
Economic Development LRRWMO
Park & Recreation Equestrian Council
0 Open Space
Please state your reasons for requesting to be on the advisory commission checked above:
d~ ~ /"..bc;,d,p /~, ~ /~ 'JA<7J1j 4,'/)tJ-<..(
Describe your education/experience, which qualifies you to serve on this commission:
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commission: ~/"'IfI,."
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Dated: / /-/J-c.'Jf.
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* Cover letter and resumes encouraged for this commission
C:\Documents and Settings\ScottACITY _HALLILocal Settings\Temporary Internet Files\OLK3F7\ADVISAPP.DOC
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
ADVISORY COMMISSION APPLICATION
Name: /h ~ 'e-h CLoPJ? CA <;S ,/
I
Address: JiI/t. g> CJ Y'C h.L cP S:e_
Home Phone:
Work Phone.
Commission Preference:
AndoverNMCA
Planning & Zoning X
Community Center *
Economic Development LRRWMO
Park & Recreation
Equestrian Council
0 Open Space
Please state your reasons for requesting to be on the advisory commission checked above:
-;1"'" d.o ill....r~ ,52A.....~.. a a....-...o€ ~ ..I_L ;;G;:.
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Describe your education/experience, which qualifies you to serve on this commission: 0 "-'~ I
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Describe your professional, civic or community activities, which may be relevant to this
commission: ?~ ;::t~ ~ . . ~/.LJ-'1,
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Dated: /1/30/0'7
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. Signature
* Cover letter and resumes encouraged for this commission
C:\Documents and SettingslScottA.CITY _ HALLILocal Settingsl Temporary Internet FilesIOLK3F7\ADVlSAPP .DOC
0 C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Name: ~kne
Address:
Home Phon Work Phone
Commission Preference:
AndoverNMCA
Planning & Zoning X Community Center *
Economic. Development LRRWMO
Park & Recreation Equestrian Council
0 Open Space
MjJ1n?H~!J/?:t: .bJ~ "'.- ~ /'Itln~/y' _
~m~1 nu-lti . ~/1n;y ~~-;,It;s~(ycaid~~fY.
Describe your education/experience, which qualifies you to serve on this commission:
~tJ~;' : $,t'Ht'~ j)~t2r~ in ~..4/A/ S~~v. ~16~ d' ..sJ ~
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~~J#J'4' /4 M_~"/ 1!<rtJr,I/A/j/. '1 "f.JL
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Describe your professional, civic or community activities, which may be relevant to this
commission: ~ II 1ii1d
-JvI'L4/ ZWJ?15 ;fMr~4Ak-. jlA/1J tfmJ/ ~h1krl VAlt'/!. ~5. .
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0 Dated: /Jflt /tJ? -#/LU~) ~!/J/
19nature
* Cover letter and resumes encouraged for this commission
C:\Documents and SettingslScottA.CITY _ HALL\Local Settings\ TemporaI)' Internet Files\OLK3F7\ADVISAPP .DOC
.
0 Valerie K. Holthus
17680 Arrowhead St. N.W.
Andover, MN 55303
-
OBJECTIVE
I am seeking re-appointment to the City of Andover Planning and Zoning Commission.
EXPERIENCE
Anoka Henneoin Public Schools. Anoka, MN 9/98 - Present
Special Education Teacher
Provide Social Studies and English instruction in a special education resource classroom, and provide
instructional anaacademic support in mainstream History and Economics classes.
Special Education Department Chairperson
Initiated and managed all aspects of Special Education Department including scheduling, caseloads,
budget, supervision, curriculum and programming in a newly opened High School.
Behavior Analyst
Provided district wide consultation services for principals and teachers concerning regular education and
special education students with behavior concerns. Students range in age from 5 to 22.
Staff Development
0 Conduct one day seminars in crises prevention and de-escalation techniques as a certified Crises Prevention
Institute instructor. Conduct short seminars on behavior programming.
Extended School Year Program Coordinator, Summers from 1998 - 2003
Arrange and oversee Summer Program for Special Education and Title One Students
Minneaoolis Public Schools. Minneapolis, MN 9/91 - 8/98
Elementary Learning Disabilities and Emotional, Behavioral Disabilities Teacher
Staff Development Chair Person
Yearly United Way Coordinator
Dist. Collaborative Services Committee
Quest Develooment. Inc., St. Louis Park, MN 9/87 - 9/91
Commercial Real Estate Administrator
EDUCATION
University of Minnesota. Minneapolis, MN
Director of Special Education Administration Licensure Program, 2001
Masters Degree Special Education, May, 1994
G.P.A.3.2
College of St. Catherine. St. Paul, MN
Bachelor of Arts Degree, Social Studies, May, 1990 G.P.A. 3.8
0
11/19/2007 MON 12:16 FAX 9529140226
I4i 002
0
~o~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
ADVISORY COMMISSION APPLICATION
Name: "T~.k'"\ r: H'ic1 /)
Address: 1~/7Cr f/.~~e ~+ Nt/
HomePhone~ Work Phone:
Commission Preference:
Andover/YMCA
Planning & Zoning X Community Center
*
Economic Development LRRWMO
Park & Recreation Equestrian
Council
0 Open Space
Please state your reasons for requesting to be on the advisory commission checked above:
:::t;,-L., ~k) '. CEvh~''-7 '" ~ ,. A~v'es ~
veil ""6 +t..e.. Pf"P,,,,,,,SS
lr1
Describe your education/experience, which qualifies you to serve on this commission:
~~f?'6-e. :~ee 'i< ('" .$v/V(. e...
Describe your professional, civic or community activities, which may be relevant to this
commission: 'tV'()h--s~;f)~{ - ? l"a..~e..
,S"ee re~v~f'
Dated: /I / /~ J :J..oo? f.
/ ~
0
Signature.
* Cover letter and resumes encouraged for this commission
C:\DocumenlS and Settings\ScoltA.CITY _HALLlLoca! Seltings\Temporary Internet Files\OLIGF7\ADVISAPP.DOC
11/19/2007 MON 12:16 FAX 9529140226 14J003
0
Justin Carroll
16176 Vintage St NW iuicemavin@gmail.com
SUMMARY OF QAULIFICATIONS:
. Account and project management for all EMC products at an Enterprise level
account.
. Drive Escalations for customer issues toward faster and more efficient problem
resolution.
. Develop trend reporting and deliver presentations to EMC sales, support, and the
Customer
. Four years experience as a highly orgarrlzed technical accollllt manager providing
the best customer service possible.
. Capable of multitasking and managing multiple customer requests/issues.
. Able to develop professional working relationships with customers, clients, and
colleagues.
. Hold Top Secret Security Clearance with the Department of Defense.
. EMC Proven Certified SAN Specialist
0
PROFESIONAL EXPERlENcE:
EMC Corporation Eden Prairie MN Service Account Manager
July 2007 - Present
Responsibilities:
. Maintain awareness of existing or potential customer software and machine
situations.
. Drive escalations for quicker problem resolution.
. Maintain EMC equipment inventory spreadsheet with product specific code
levels, maintenance contracts, and configuration specifics.
. Provide trending analysis for all open service requests, parts utilization, and
business impacting situations.
. Project management for new product installs, configuration and implementation.
. Successfully manage relations with Customers utilizing well-developed
negotiation and influencing skills to acquire the internal and external resources
necessary for optimal results.
. Train customer personnel on EMC tools and product technical advisories.
0
11/19/2007 MON 12:17 FAX 9529140226 i4l004
0
EMC Corporation Eden Prairie MN Regional Software Support Specialist
February 2006 - July 2007
Responsibilities:
. Maintain awareness of existing or potential customer software and machine
situations.
. Provide Level 2 post-sales on Cisco, McData, and Brocade Fibre Channel
switcheslDirectors, and cLARiiON SAN storage.
. Work closely with EMc Sales, Professional Services, other Field Customer
Service personnel, Technical Support and the customer to ensure a smooth
transition from start-up to production.
. Diagnoses and correct hardware/software problems that are complex in nature.
. Participate in and may direct others in testing or evaluating advance engineering
changes and Program Temporary fIxes.
. Successfully manage relations with Customers utilizing well-developed
negotiation and influencing skills to acquire the internal and external resources
necessary for optimal results.
Train customer personnel when authorized by Customer Service management
0
EMC Corporation Eden Prairie MN Associate Customer Engineer
March 2005 - February 2006
Responsibilities:
. Prepare accurate Clarify cases at the completion of an event.
. Assure complete customer satisfaction at assigned accounts by adherence to the
following: Prompt onsite arrival time, Technical expertise, Knowledge of
customer environment, Professionalism, periodic visits as needed
. Maintain all assigned spare parts, tools and personal test equipment.
. Perform other duties as assigned by supervisor or senior employee on-site.
. Create and maintain account notebooks for all assigned accounts.
. Attend training classes as required to develop and maintain a working knowledge
of EMC equipment, software, OEM equipment and Basic configurations.
. Adhere to the Symmetrix Keys to Success. Diagnose limited system malfunctions
to isolate problems to EMC, other OEM vendors or software and develop
appropriate action plans.
0
11/19/2007 MON 12:18 FAX 9529140226 141005
0
EMC Training:
. Customer Account Review reporting tools.
. Dealing with customers (UST Program)
. Symmetrix Core Curriculum Online and Workshop.
. BOSH (Basic Open Systems Hosts) Online Training.
. Windows 2003 Configuration and Implementation Online Training
CNT (Computer Network Technology) Plymouth MN Systems Account Engineer
September 2000 - August 2004
Technical Experience:
. Responsible for configuring CNT equipment to work with multiple applications
across all types of networks (SAN, MAN, LAN, WAN)
. Experience using Unix, Windows, SUN Spare, and Linux operating systems.
. Troubleshooting WAN links (A TM, Tl, FDDI, DS3, and lP) both with and
without bandwidth providers.
0 . Troubleshooting experience with Mainframe channel extension environments.
. Configuration and installation of Brocade Fibre Channel Switches.
. Experience in troubleshooting Fibre Channel networks in live customer
environments as well as new implementations.
. SAN monitoring tools such as Creekpath Suite.
. Worked as a backup to the technical support call center for troubleshooting live
customer issues.
Administrative & Organizational Experience:
. Followed four key business objective: Implementations, Software Upgrades,
Account Management, and MAC's (move, add, changes)
. Maintained all customer asset information using a Siebel Database.
. Provided customers with all Maintenance and contract information when
necessary
. Completed and maintained all technical documentation for troubleshooting
purposes (example. Technical diagrams, IP information, etc.)
. Scheduled and ran conference calls on a daily basis with venders, customer,
management, etc.
. Provided technical and follow up documentation when needed (root cause
analysis, throughput statistics, and technical write ups) for management,
customers, vendors, etc.
. Created service quotes for all billable services for customers with maintenance
0 contracts.
.
.
11/19/2007 MON 12:18 FAX 9529140226 141006
0
EDUCATION AND TRAINING:
KRS Computer and Business School
Microsoft curriculum certificate as a Network Support Specialist
Cambridge Community College
General Studies
References:
Nick Bachman
Brocade
Systems Consultant
lJ
Diego Castillo
0 Brocade
Systems Account Engineer
~
Andy Page
C.H. Robinson
LAN Services
~ ~ L
Andy Afdahl
Berbee
Strategic Account Manager
L
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator ~
SUBJECT: Administrator's Report
DATE: December 18, 2007
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development Activity
3. Update on Public Improvement Projects
0 4. Meeting Reminders
5. Miscellaneous Activities
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Items for December 18, 2007 City Council Meeting
DATE: December 18, 2007
The City Council is requested to receive the following supplemental information.
Consent Items
Item #18. Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals (Supplemental)-
Clerk
'"
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Diclci=n, C;ty Admin;''''''to~
FROM:
Vicki V olk, City Clerk
SUBJECT: Approve 2008 Liquor, Tobacco and Massage Therapy Licenses -
Supplemental
DATE: December 18, 2007
DISCUSSION
Attached are the following items:
Attachment #1 for the SuperAmerica 3.2% malt liquor license.
Application for renewal for Tasty Pizza 3.2% malt liquor license.
Respectfully submitted,
{U-; (J&
Vicki V olk
City Clerk
Attach: License applications
Dec-17-Z007 lZ:ZZpm From-SSA SALES ACCOUNTING 9378636585 T-478 P.OOZ/OOZ H9!
Speedway
....... SUPERAMERICA
Attachment # 1
Applicant owns and operates approximately 1726 gasoline stations and convenience stores in
thirteen states. Applicant holds in excess of 975 alcoholic beverage licenses. Despite an
aggressive tiaining program for employees, from time to time, on occasion, the applicant has
been subject to disciplinary action for allegedly selling alcohol to an underage person. The
disciplinary action is typically a fine or brief suspension of pennitted privileges. Five alcoholic
beverage permits in Ohio were revoked in 2002.
Additionally, on occasion, the applicant may have been denied an alcoholic beverage license
after it was determined that the property was statutorily too close to a church, school or other
protected property. Records of such denials are not maintained.
Equal Opportunity Employer
-":' '-C L.../ ,...:...- ,'...) ,- '~,~::)6
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TOBACCO AND 3.2% MALT LIQUOR
LICENSE RENEWAL APPLICATION
Business Name -1' /AS ~ y; 7>U}v b\ V (.1.
Business Address \:Q~~l ~O\^V\(l Ul'U NvJ
Business Telephone Number llt:') ,- Y :) \ - 3 ~ ~ ~
Business Owner \:) Qn tV\ JS( e, nl<-
Owner's Address \ CJ~L-fD A1JoCtf sf- . AJIiJ .1/-11\ [1 DVf.f
Owner's Telephone Number 1/0 3 -1 S3 - J-;Y) &-~
Manager's Name E C\ r D. bV't VI fC-
Type of License:
(Check each license being applied for)
Retail Sale of Tobacco
Off-Sale 3.2% Malt Liquor
On-Sale 3.2% Liquor 'I
\) Q '{{ er\ ~( en /( j;~~~
Applicant's Name (Print) -' Applicant's Signature