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HomeMy WebLinkAboutCC December 18, 2008 Orl~INJ DATE December 18. 2007 ITEMS GIVEN TO THE CITY COUNCIL ~ Feasibility Reportl08-2A &08-2B/2008 Overlays ~ November 2007 Monthly Building Report ~ 2008 Fee Ordinance ~ Letter from Captain Dave Jenkins, Anoka County Sheriff's Office - 12/11/07 P,LEASEADDRESS.mHEsEltEMSAT THIS IIIIEEl1NGORPU" tHENI;~N ' THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAAIAGENDA\CC L1ST,doc I I I I I December 2007 I I I Feasibility Report I 2008 Overlay Project I City Project No. OB-02a & OB-02b I I I I I Prepared by: I Engineering Department City of Andover I 1685 Crosstown Boulevard NW Andover, MN 55304 I I - I C I T Y o F I NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, M,NNESOTA 55304. (763) 755-5100 I FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US December 18, 2007 I Honorable Mayor and City Council City of Andover I 1685 Crosstown Boulevard NW Andover, MN 55304 I Re: 2008 Overlay Project (C.P, 08-02 & 08-02b) Feasibility Report City of Andover, Minnesota I Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project I costs and estimated assessments for the 2008 Overlay Project for the Northglen Area (Northglen 1st and 3rd Additions, Downtown Center, The Farmstead, Andover Community Shopping Center), and Grow I Oak View Estates, The streets in these areas have been identified by City staff as needing repair, and they are included in the City's 2008-2012 Capital Improvement Plan forreconstruction in 2008, I The proposed improvements will include milling and reclaiming the existing roadway, paving a new bituminous surface, storm sewer improvements, and constructing concrete curb and gutter in all areas within the areas identified in conformance with the Concrete Curb and Gutter Policy. I The total estimated cost of the proposed improvements is $1,033,480.00. This estimated cost includes construction costs, contingencies, and indirect costs, The proposed project would be funded through I assessments and the City's Road and Bridge Fund. Twenty-five percent (25%) of the total project costs would be assessed to the benefiting properties in accordance with the Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $258,370.00. The remaining seventy- I five (75%) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $775,110.00 for the proposed improvements. The estimated assessment rates per development are as follows: I . Northglen Area: $1,730,00/ unit . Grow Oak View Estates: $3,780,00/ unit I We recommend that the City Council review this report and, if acceptable, proceed with project I implementation as proposed. Sincerely, I City of Andover Engineering Department O~C;).!3~ I David D. Berkowitz, P.E, I Director of Public Works/City Engineer - I I I FEASffiILITY REPORT 2008 OVERLAY PROJECT CITY PROJECT NO. 08-02 I CITY OF ANDOVER, MINNESOTA I I I I I I hereby certifY that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I G)-:a-Cl.~ I /2 /'3 JOt Date I ' David D, BerkoWItz, P.E. License No. 26757 I I I I I I I I - I I 20GS OVERLAY PROJECT TABLE OF CONTENTS I Overview Page No, 1.0 INTRODUCTION 1 I 2.0 IMPROVEMENTS 2 I 3.0 RIGHT-OF-WAY 3 4.0 PERMITS 3 I 5,0 ESTIMATED PROJECT COSTS 3 I 6.0 FUNDING / ASSESSMENTS 3 7,0 PROPOSED PROJECT SCHEDULE 5 I 8.0 CONCLUSIONS & RECOMMENDATIONS 5 I I I I APPENDIX Exhibit 1: Project Location Map I Exhibit 2: City Standard Detail 517, Typical Rural Residential Street Section- Reconstruction Exhibit 3: City Standard Detail 519, Typical Urban Residential Street Section- I Reconstruction Exhibit 4: City Standard Detail 501, Surmountable Concrete Curb & Gutter I Exhibit 5: Northglen Area Addition Project Layout Exhibit 6: Grow Oak View Estates Project Layout Exhibit 7: Preliminary Cost Estimate - NorthgIen Area I Exhibit 8: Preliminary Cost Estimate - Grow Oak View Estates Exhibit 9: Preliminary Assessment Worksheet Exhibit 10: Preliminary Assessment Roll- Northglen Area I Exhibit 11: Preliminary Assessment Roll- Grow Oak View Estates I I - I I I 2008 OVERLAY PROJECT CITY PROJECT 08-02 I 1.0 INTRODUCTION I The City of Andover annually completes a street mill and overlay / reconstruction project in a portion of the City in need of rehabilitation. The intent of this mill and overlay program is to provide the community with a high quality transportation system and maintain the integrity of the I City's street infrastructure. Rehabilitation of the streets reduces routine maintenance (crack sealing, pot hole patching, etc.), Long term, this reconditioning prolongs the structural stability of the roadways, providing for a longer serviceable life, I The mill and overlay project would consist of milling the existing street surface and constructing a new asphalt surface. Per current City policy, in developments with existing bituminous curb or I in rural areas without curb or ditches, concrete curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge, I facilitates drainage of the roadway, reduces the amount of maintenance required by Public Works, and reduces future reconstruction costs by minimizing the construction limits by providing a fIxed edge to the roadway. Minor restoration work and storm sewer work would I also be included with the project. The reconstruction of the streets and any associated work will be funded through assessments to I the benefIting properties and through the Road and Bridge Fund in accordance with the Roadway Reconstruction Assessment Policy. Twenty-Five percent (25%) of the total project costs will be assessed to the benefIting properties and the remaining seventy-fIve percent (75%) will be funded I through the Road and Bridge Fund. City staff evaluates each segment of roadway within the City every two years using a program I called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation, Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with public works staff, allows us I to determine the best schedule for the mill and overlay programs to maximize the program benefIt and reduce the amount Of annual maintenance needed by our public works crews, I The areas identifIed in the City's 2008-2012 Capital Improvement Plan (CIP) for the 2008 Overlay program are: I . Northglen Area* . Grow Oak View Estates I *Northglen Area includes: Northglen 1st and 3rd Additions, Andover Center 2nd Addition, Andover Community Shopping Center, Downtown Center, and The Farmstead I A Project Location map is attached in the Appendix as Exhibit 1. I 1 - ~ C 2.0 IMPROVEMENTS The proposed improvements will consist of milling the existing bituminous and utilizing it as C reclaimed base, constructing surmountable concrete curb and gutter in areas that currently have C bituminous curb, and paving three inches of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets, Tbis is a cost effective method to reconstruct the roadways with an expected design life of 25+ years, Any necessary C improvements to the existing storm sewer systems, including replacement of pipes, rehab or replacement of structures, adjustment of castings, etc" would also be completed at this time, Improvements to the storm water conveyance system will be made to improve water quality in C the runoff from the projects. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part of the NPDES Non-Degradation program, Please refer to Exhibits 2, 3 and 4 in the Appendix for the current standard City details for Rural C Residential Street Sections (with curb) for reconstruction projects, Urban Residential Street Sections for Reconstruction, and Surmountable Concrete Curb & Gutter, C Northglen Area The majority of this area was originally paved in 1981. When initially constructed, the pavement C section consisted of30' wide roadways from back of curb to back of curb (bib) with 2" of bituminous wearing course over 4" of Class 5 aggregate base. Bituminous curb and gutter is ,., located within the entire plat except for the entrances to the county roads (Bunker Lake Boulevard and Round Lake Boulevard), Concrete curb and gutter was constructed for these ..; access points when the intersections were reconstructed under past County projects, In these 0 areas, damaged concrete curb will be replaced, but the majority of the curb and gutter is intact and will be salvaged. The bituminous curb within the development will be replaced with surmountable concrete curb and gutter, C The proposed roadway section will include 3" of bituminous and surmountable concrete curb and gutter that is 31' bib, The 31' bib width is less than the City standard of 33' bib width for urban C section roadways with curb and gutter, Tbis street section will reduce the amount of widening required to construct this segment of roadway, limiting the increase in impervious area for the project, and in turn, the storm water runoff volume. Limiting the width to 31' will also minimi7.e C impacts to existing yards, driveways, and landscaping, The existing storm sewer system in this area is in need of repair, When originally constructed, C the catch basins and manholes were made by individual bricks, which have significantly deteriorated, The storm sewer structures will be replaced with pre-cast concrete catch basins and C manholes, which are the current City standard. These structures will have sump baskets in them to help remove sediment from the storm water runoff, In addition, a storm water treatment structure will be installed near the discharge point from this area to further clean the storm water C runoff prior to ultimately discharging into a wetland west of Round Lake Boulevard, These improvements are necessary to maintain the storm water conveyance system, and also to help improve the quality of the storm water runoff, ~ W A project layout for this area is included in the Appendix as Exhibit 5. 0 2 - I I I Grow Oak: View Estates This area was originally paved in 1973. When initially constructed, the pavement section ,I consisted of32' wide roadways bib with 2" of bituminous wearing course over 3" of Class 5 aggregate base and 4" of Class 4 aggregate base with bituminous curb and gutter, The roadway was originally constructed 32' wide since there was a potential for this route to be designated as a I collector street. After completion of the roadway, it was decided that this route would not be designated as a collector. I The proposed roadway section will include 3" of bituminous with surmountable concrete curb and gutter that is 31' bib. The 31' bib width meets the City standard 31' bib width for rural section roadways with curb and gutter, The total width of the roadway will be slightly reduced I with this project, which will help minimize impacts to existing yards and driveways, In 2005 a storm sewer system was constructed to convey storm water runoff from the southern I portion of Navajo Street to the north down a steep hill and into the Grow Oak: View Park. One additional catch basin with a sump will be constructed in the roadway and tied into this system to I provide storm water cleaning and facilitate drainage. A low area with curb cuts and a culvert will be replaced with catch basins and sumps at a low point near the northern part of the project. This new storm sewer will provide some storm water cleaning for previously untreated runoff. I A project layout for this area is included in the Appendix as Exhibit 6. I 3.0 RIGHT-OF WAY I EASEMENT I All improvements to the roadways and drainage systems would be contained within the existing right-of-way and utility easements. I 4.0 PERMITS I The City of Andover Engineering Department would obtain any necessary permits for the project, Permits will be required from the Anoka County Highway Department, the Minnesota I Pollution Control Agency (NPDES Storm water Permit), and the Lower Rum River Watershed Management Organization, I 5.0 ESTIMATED PROJECT COSTS I The total estimated project costs are as follows: Northglen Area: $ 837,020.00 I Grow Oak: View Estates: $ 196.460.00 Total Estimate Project Cost $1,033,480.00 I 3 - 0 C These estimated costs include construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design, The final cost will be based upon final design, C actual work completed by the contractor, and unit bid prices for the project Detailed cost estimates for each development are included in the Appendix as Exhibits 7 and 8, C 6.0 FUNDING / ASSESSMENTS C The project is proposed to be funded by a combination of special assessments and City funds, In accordance with the Roadway Reconstruction Policy, twenty-five percent (25%) of the total ~ project costs would be assessed to the benefiting properties, or specifically those fronting along ~ the newly reconstructed roadways, It is proposed that City funds come from the City Road and Bridge Fund as designated by the City Council. 0 : I The Andover Assessment manual lists four methods of assessments, They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to C assess each property for their individual benefit. To calculate the rate per unit, twenty-five percent (25%) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. C There are several commercial properties that front the roadways in the Northglen Area. It is being proposed to treat each of these commercial properties as one unit. While there is concrete C ' I curb and gutter currently constructed in front of each of the commercial units, additional work, in particular replacement of concrete driveway aprons will be completed adjacent to these parcels. C Street replacement in these areas will be minimal, There are park parcels located within each project (Rose Park and Grow Oak: View Park) that will be assessed as one unit each. The assessments for the parks will be paid for from the Road and Bridge Fund. There is a municipal C well within the Northglen Area that will be assessed one unit. The assessment for the well parcel will be paid for through the Water Utility Fund, The estimated assessment rate per unit for the residential parcels and also those parcels 0 ! . previously discussed is: Grow Oak: View Estates (13 units): $1,730,00/ unit m .- Northglen Area (121 units): $3,780,00/ unit Detailed Preliminary Assessment Worksheets and Preliminary Assessment Rolls are included in C f the Appendix as Exhibits 9, 10 and 11. ~ , I ill 7.0 PROPOSED PROJECT SCHEDULE ~ If the project is initiated by the City Council the project schedule would be as follows: ~ Neighborhood informational meetings are held 11/7/07 & 11/13/07 C C 4 - I I I City Council orders feasibility report 12/04/07 City Council receives feasibility report / Orders Public Hearing 12/18/07 I Hold Public Hearing / Authorize plans and specs 1/15/08 I City Council approves plans and specifications and authorizes 3/04/07 Advertisement for Bids I Advertise in the Anoka Union and Construction Bulletin 3/7/07 - 3/28/07 I Receive bids 4/3/07 City Council awards contract 4/15/07 I Contractor begins construction 6/9/07 I Project Substantially Complete 8/15/07 Project Final Completion 8/29/07 I I 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions I As a result of this study, we conclude that: l. The streets in these areas are in need of repair and are identified for I reconstruction in the City's 2008 - 2012 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section with concrete curb and gutter where there is existing bituminous curb. I 3. The total estimated cost for the proposed improvements is $1,033,480,00. These estimated costs include construction costs, contingencies and indirect costs, I 4. The project is feasible from an engineering perspective. 8.2 Recommendations I l. The City Council and City Staff review this report in detail. 2. A public hearing shall be held by the City Council to determine if the I project is to be carried forward as presented. I I 5 - I r' ~"'" , \ ~ "",~ "~,' f 'r -BIlL" II "'. - ,,_ o,w. ~ t :l! !..:... 174tk LA_ 1/:.11'. Z I 'Lf1 ~ ,-.... ~ ;!db.'~ .w ~"'~ --- ..""'- .\lI;!:l I/: .J'~II'" -- -- ~ H.W. 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City of Andover - 2008 Overlays - Grow Oak View Estates I I 17413 I I I I ~ I 17:ui7 I "." / """ I I L I I I I 17185 I 1712!S .- (/) I UJ ~ 0 I z <l: ~ I I I I Reference Map 17101 I I MAP LEGEND: II WATER I illili!J PARK o PARCELS Map Sca'e: 1 inch = 500 feet 6) Note: '('0$$- ....,.f"..J f~j)edrc.r Map Date: 10/1912007 I Data Date: October 10, 2007 +. be. (). sscsse.c.f. Sources: ANDOVER G'S ANOKA COUNiY ASSESSOR Disclaimer: I CopyrighlCl2 r's dgeGIS,U. . Exhibit 6 ". I I 2008 Overlay Project (C.P. 08-02) I Feasibility Cost Estimate - Northglen Area STREETS I 2 Traffic Control LS I $7,500.00 $7,500,00 I 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 1,300 $ 1.00 $1,300,00 4 Sawcut & Remove Bituminous Driveway SY 2,400 $4,00 $9,600,00 5 Sawcut Bitummous Pavement LF 250 $5.00 $1,250.00 6 Remove/Salvage/lnstaIl Mailbox Each 60 $100,00 $6,000,00 I 7 Remove/SalvagelInstaIl Mailbox Cluster Each 15 $250,00 $3,750,00 8 Remove Stonn Sewer Pipe/Culverts LF 0 $10,00 $0.00 9 Adjust Catch Basin I Manhole Each 7 $300,00 $2,100.00 10 Adjust Sanitary Manhole - New Rings Each 32 $300,00 $9,600,00 I II Adjust Gate Valve Box - New Top, Key Each 31 $350,00 $10,850,00 12 Straighten Gate Valve Box Each 6 $500,00 $3,000,00 13 Relocate Hydrant &'Valve Each 5 $1,000,00 $5,000,00 14 6" Sanitary Sewer Service LS I $1,200,00 $1,200,00 I 15 I 1/2" Copper Water Service LS 1 $1,750.00 $1,750,00 16 Bituminous Pavement Reclamation SY 31,330 $0,75 $23,497.50 17 Fine Grade & Reshape Subgrade STA, 70 $150,00 $10,500,00 18 Common Excavation (EV) CY 2,070 $8,50 $17,595,00 I 19 Subgrade Correction Excavation (EV) , CY 220 $10,00 $2,200.00 20 Select Granular Borrow (LV) CY 310 $15,00 $4,650.00 21 Pulverized Topsoil Borrow (LV) CY 690 $18,00 $12,420,00 22 Aggregate Base Class 5 TN 1,050 $15,00 $15,750,00 I 23 Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 2,150 $56,00 $120,400.00 24 Bituminous Wear Course (MnDOT 2350 LV 4) TN 2,450 $58,00 $142,100.00 25 Bituminous Tack Coat Gal 1,020 $2,00 $2,040,00 26 Concrete Driveways (6" Thick) SF 1,300 $4.25 $5,525.00 I 27 Sunnountable Concrete Curb & Gutter LF 13,400 $8.50 $113,900,00 28 Silt Fence LF 500 :1>3,00 $1,500.00 29 Sod SY 5,960 $2.90 $17,284.00 30 Salvage I Reinstall Landscaping I Sprinklers LS I $10,000,00 $10,000,00 I - IStnpmg LS I :l>1,UUU,UU -- _"P"'''~'''C"''''''''iIi''''''W'''~_i!l\i1r_. :).;i;;".:0(':~)~",,,,F'ke4B1t%:1ii5l: @g ,'"Will,.} ox.- ~L "':~ Estimated Construction Cost $578,261,50 I 5% Contingency $28,913,08 Total Estimated Street Reconstruction Cost $607,174.58 I I I I I I Preliminary Cost Estimate - Northglen Area - Exhibit 7 I I SUMMARY OF PROJECT COSTS FOR NORTHGLEN AREA I Streets Estimated Construction Cost $607,]70,00 I Indirect Costs $]25,990,00 $733,160.00 I Storm Sewer Estimated Construction Cost $86,000.00 Indirect Costs $] 7,850,00 I $103,850.00 TOTAL ESTIMATED PROJECT COST $837,010.00 I SUMMARY OF CITY COSTS FOR NORTHGLEN AREA (75%) Estimated Construction & Indirect Costs $627,760,00 I SUMMARY OF ASSESSABLE COSTS FOR NORTHGLEN AREA (25%) Estimated Construction & Indirect Costs $209,250,00 I I Note: Totals are rounded to the nearest $] 0 for simplicity, Actual amounts will be used for the fmal assessments calculations, I I I I I I I I I Preliminary Cost Estimate - Northglen Area - Exhibit 7 I I 2008 Overlay Project (C.P. 08-02) I Feasibility Cost Estimate - Grow Oak View Estates I I Mobilzation L I 2 Traffic Control LS I I 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 1,100 4 Sawcut & Remove Bituminous Driveway SY 250 5 Sawcut Bituminous Pavement LF 50 6 RemovelSalvagelInstall Mailbox Each 6 I 7 Remove/Salvagel1nstall Mailbox Cluster Each 2 8 Remove Stonn Sewer Pipe/Culverts LF 80 9 Bituminous Pavement Reclamation SY 10,040 10 Fine Grade & Reshape Subgrade STA, 17 I 11 Common Excavation (EV) CY 540 12 Subgrade Correction Excavation (EV) CY 80 13 Select Granular Borrow (LV) CY 110 14 Pulverized Topsoil Borrow (LV) CY 180 I 15 Aggregate Base Class 5 TN 230 16 Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 550 17 Bituminous Wear Course (MnDOT 2350 LV 4) TN 560 18 Bituminous Tack Coat Gal 270 I 19 Concrete Driveways (6" Thick) SF 1,100 20 Surmountable Concrete Curb & Gutter LF 3,500 21 Erosion Control Blanket SY 470 22 Silt Fence LF 500 I 23 Sod SY 1,540 24 Salvage / Reinstall Landscaping / Sprinklers LS I I Estimated Construction Cost $141,211.00 5% Contingency $7,060.55 Total Estimated Street Reconstruction Cost $148,271.55 I I Each Each Each Each I Each Each Each LF I LF Each CY I Estimated Storm Sewer Cost 5% Contingency Total Estimated Storm Sewer Cost I I I Preliminary Cost Estimate - Grow Oak View Estates - Exhibit 8 I I SUMMARY OF PROJECT COSTS FOR GROW OAK VIEW ESTATES I Streets Estimated Construction Cost $148,270.00 Indirect Costs $30,770.00 I $179,040,00 Storm Sewer I Estimated Construction Cost $14,430.00 Indirect Costs $2,990.00 $17,420,00 I TOTAL ESTIMATED PROJECT COST $196,460,00 I SUMMARY OF CITY COSTS FOR GROW OAK VIEW ESTATES (75%) Estimated Construction & Indirect Costs $147,350.00 I SUMMARY OF ASSESSABLE COSTS FOR GROW OAK VIEW ESTATES (25%) Estimated Construction & Indirect Costs $49,120,00 I I Note: Totals are rounded to the nearest $10 for simplicity, Actual amounts will be used for the fmal assessments calculations, I I I I I I I I I Preliminary Cost Estimate - Grow Oak View Estates Exhibit 8 - I I PRELIMINARY ANDOVER ASSESSMENT WORKSHEET I Project Name: 2008 OVERLAYS Project No, : 08-02a & 08-02b Feasibility Report Date: December 18, 2007 Amount: $ 855,870,00 I Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 855,870,00 I Esthnated EXDenses I Engineering (Includes Surveying, Inspection & Staking): $ 102,700,00 Consulting Costs $ - Aerial Mapping (1 % of street) $ 7,550.00 I Drainage Plan (0.3% of street/storm) $ 2,570,00 Administration (3%) $ 25,680,00 Assessing (1%) $ 8,560,00 Bonding (0.5%) $ - I Recording Fees / Legal & Easement $ - Advertising $ 1,200.00 Permit and Review Fees $ 1,500,00 I Street Signs (Materials and Labor) $ 8,000.00 Material Testing $ 7,000,00 Construction Interest $ 6,500.00 I City Costs $ 6,350,00 Total Estimated Expenses $ 177,610,00 Expenses Multiplier 20,75% I Total Estimated Project Cost Amount: $ 1,033,480.00 I Northalen Area (C,P, 08-02a) Estimated Construction Costs $ 693,170,00 I Estimated Assessable Construction Costs (25%) $ 173,290.00 Assessable Indirect Expenses $ 35,960,00 Total Estimated Assessable Costs $ 209,250.00 I Feasibility Assessment Rate Per Unit $ 209,250,00 /121 Units= $ 1,730,00 Grow Oak View Estates (C,P, 08-02b) I Estimated Construction Costs $ 162,700,00 Estimated Assessable Construction Costs (25%) $ 40,680.00 Assessable Indirect Expenses $ 8,440.00 I Total Estimated Assessable Costs $ 49,120,00 Feasibility Assessment Rate Per Unit $ 49,120,00 /13 Units= $ 3,780,00 I Total Estimated Assessments $258,370.00 Total Estimated City Costs $775,110.00 I I Preliminary Assessment Worksheet Exhibit 9 - 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NO. 337 AN ORDINANCE AMENDING CITY CODE 1-7-3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year ~2008. Administration: Administrative Fee: (non project related activity) 15% of total charges for overhead costs Approval/Recordingof Deeds: Abstract & Torrens Properties $6G.OO $100.00 A. .,. ,n. "'." AA Bad Check Fee: $30.00 Canvasser/Solicitor License: Investigation Fee $25.00 per individual- 30 day license (Ord 352) City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Copies: (per sheet) Up to 8 Yz" x 14" $0.35 Oversize $0.50 18"x24" $3.00 24"x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $1.25 Ordinance 8 $25.00 Ordinance 10 $10.00 All other Ordinances $1.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $250.00 Includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $6G.OO $100.00 Inekules :\nab CellHty Fee $4t'i.90 + StaffTime Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Park Gazebo Rental $30.00 per 4 hour period Non-Profit/Service Organizations N/C weeknights after 4:30 p.m Monday. Friday Sunshine Park Conference Room Non.Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit For.Profit Organizations./Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit Sunshine Park Building - Athletic Assns $50.00 refundable key/damage/maintenance deposit City Hall Conference Room A Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.m For-Profit Organizations/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit City Hall Conference Room B Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.m. For-Profit Orgs/Businesses $25.00 + $50.00 refundablelkey/damage/maintenance deposit G:\FINANCElPROJECTS\BudgetlBudgeI2008\Fee 5<:hedule. 200S.DOC Page 1 ~ .' City Hall Front Conference Room Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit For-Profit Orgs/Businesses $25.00 +$50.00 refundable key/damage/maintenance deposit Council Chambers Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit For-Profit Orgs/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit City Hall Lunchroom Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit For-Profit Orgs/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit Field Lights $50.00 refundable key/damage/maintenance deposit Community Center Prime Time Ice Rental Weekdays 3:00 p.m. to 10:00 p.m. $166.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $166.00 per hour Non-Prime Ice Rental $135.00 per hour Open Skate $4.00 adults $3.00 students age 18 and under Sk-ate R-ental $3.00 per lowe hem mer-ements (minimam lowe hems) Prime Time Field House Rental Weekdays 3:00 p.m. to 10:00 p.m. $40.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $40.00 per hour Non-Prime Field House Rental $35.00 per hour ()Pen Gym $2.00 per helIF session False Alarm Fine: (Police & Fire) $75.00 fee upon receipt of third false alarm notice at an address in one calendar year. Each additional false alarm after the third is $75.00. Garbage Hauler License: $150.00 per year + $25.00 per truck inspection $50.00 re-inspections per truck Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee Impoundment of Horses (city ordered) Per contracted rate + administrative fee Transportation (trailer rental) Per contracted rate + administrative fee . Interest Charl!e on Past Due Escrows: 18% annually (if not paid within 30 days of bill date) Liquor: 3.2 % Malt Liquor Off Sale $75.00 per year On Sale $200.00 per year Temporary On Sale $25.00 - 3 day maximum 2:00 a.m. Closing $100.00 per year Intoxicating: Sunday Liquor $200.00 per year On Sale Liquor $5,250.00 per year On Sale Wine $500.00 per year Off Sale Liquor $200.00 per year 2 a.m. Closing $100.00 per year Liquor Comoliance Violations 1 st Violation $750.00 2nd Violation $1,500.00 3'd Violation $3,000.00 4th Violation Suspension or revocation G:\FINANCE\PROJECTS\Budgel\BudgeI2008\Fee Schedule. 2008,DOC Page 2 ,.. ~ lvlaps: City Maps $3.00 Zoning Maps 11 "xI7" colored $4.00 Topographical Maps $11.00 per acre Full Size Color Maps 36"x36" $15.00 Y, Section / Address Book $38.00 Custom GIS Maps Time and materials Notary Fee: $3.00 per document Outdoor Food & Beverage Sales/Temp. Retail Food Establishment: $25.00 - 10 dav license Outdoor Party Permit Fee: $10.00 Barricades $50.00 refundable damage deposit Outdoor Promotional Fee-Temporary: $100.00 per event Peddler License: $100.00- 30 day license Project Recovery Rate Factor: Engineering Inspection Services 2.9 x hourly rate City Staff Services 2.0 x hourly rate (All projects directly related to staff time. All public & private improvement projects.) Special Assessment Searches: $25.00 each Therapeutic Massage Establishment **: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 Partnership Application Fee $300.00 Renewal Fee $150.00 ** Requires Conditional Use Permit Therapeutic Massal!e Therapist: $175.00 annually Tobacco License: Admin & Enforcement $250.00 Tobacco Compliance Violations I st Violation $75.00 2nd Violation within 24 months $200.00 3rd Violation within 24 months $250.00 in addition to license suspension for not less than 7 days Individual selling to a minor $50.00 Transient Merchant License: $50.00 - 7 dav license Tree Trimmer License: Commercial License Fee $50.00 per year Vehicle Sales License: $105.00 per year G:IFINANCElPROJECTSIBudgel\Budget 2008\Fee Schedule. 2008.DOC Page 3 ~ Building Inspections & Permitting # Ae:ricultural Buildine: Permit: $5.00 Air Conditionine: Installations: ~ $75.00 (State Surcharge Add 50~) Air to Air Exchane:e Permit: ~ $75.00 (State Surcharge Add 50~) Basement Refinishine: Permit: $100.00 (State Surcharge Add 50~) Building Department Escrows: As-Built Survey $500.00 Grading & Erosion Control $1,500.00 Black Dirt & Sod 15 ft. wide blvd. (Urban lot) $0.33 per sq. ft. Topsoil, Seed & Mulch 18 ft. wide (Rural lot) $0.09 per sq. ft Front Yard Sod or Seed (Urban Lot) $2,500.00 Hydro-seeding - (in addition to sod escrow) $160.00 Retaining Wall $20.00 per sq. ft. Driveway (Urban lot) $1,181.00 Driveway Apron (Rural lot) $400.00 I Steps $100.00 perriser I Sidewalk $3.00 per sq. ft. I Garage Floor $3.00 per sq. ft. I ! Trees $750.00 I I Buildine: Re-insnection Fee (after 2na insnect): $47.00 established under state bldg code , i Certificate of Occunancv: $10.00 . , Commercial Building Permit Fee Schedule: . 1. State of Minnesota Building Valuation Data, Dated 05/98. i I 2. Fees for Commercial Buildings Computed on Contract Bid Price. I 3. Plan Check Fee shall be 65% of Permit Fee. 4. Fees shall be based on the 1997 Uniform Building Code Schedule lA. 5. The above fees apply to all new construction, alterations & repairs. Commercial Plumbing Plan Review: 25% of the plan review fee (from the 1997 UBC fee schedule) when plan reviews are completed by the State Plumbing Division or State Bnilding Division and the city does the inspections (Minnesota rule part 1302.0600, subnarts I, 2, and 4) Contractor Licenses: Contractor Verification Fee $5.00 Contractor License $50.00 Demolition Permits: Single Family Structures $100.00 Two Family Structures $150.00 Single/Double Garages ~ $75.00 Barns ~ $75.00 Multiple Family Structure First Two Units $150.00 Each Additional Unit $50.00 Commercial Units $10.00 per $100.00 Demolition Costs ($200.00 minimum) Escrow Insnection Fee: $50.00 oer inspection Footine: to Grade: $50.00 oer inspection Garae:e Furnace Permit: ~ $75.00 per unit (State Surcharge Add 50~) Gas Firenlace Permit: ~ $75.00 oerunit (State Surcharge Add 50~) Geo-thermal Heatinl! Permit: . ~ $75.00 (State Surcharge Add 50~) Grading Inspection Fees (engineering): First Inspection No charge (included in bldg permit fees) Second Inspection No charge (included in bldg permit fees) Third Inspection ~ $75.00 Fourth Inspection $100.00 $125.00 Fifth and any subsequent Inspections $125.00 $150.00 each Heating Installations: Furnace / Air Combo $85.00 (State Surcharge Add 50~) Boiler $75.00 (State Surcharge Add 50~) In Floor Heating $50.00 (State Surcharge Add 50~) Furnace ~ $75.00 (State Surcharge Add 50~) Water Heaters $15.00 (State Surcharge Add 50~) House Movinl! Permit: ~ $75.00 LawnSnrinkIer Permit: $50.00 (State Surcharge Add 50~) G:\FINANCE\PROJECTS\BudgeIlBudgeI2008\Fee Schedul. .2008.DOC Page 4 1\ , Plan Check Trees ProtectionlIns ection: $65.00 Plan Check Fees: Residential ennit fee Plumbin : ( er 0 enin Re-roofin Permit: Rental Housing License (see ord.): Structures without fire suppression systems $75.00 per unit inspected every two years (except owner occupied) Bldg code & fire code inspections. Structures with fire suppression systems $52.00 per unit inspected every two years (except owner occupied) Bldg. Code & fire code inspections. This includes common areas in the building. Re-ins ection Fee $47.00 Septic System: Pumping $15.00 New Installation or Repair: At Grade Mound or Bed Sidin Permit: Well & Se tic Verification Processin : G:\FINANCElPROJECTS\Budget\Budget 2008\Fee Schedule. 2008.DOC Page 5 ,. EnldneeriDl! Curb Cut Permit: $50.00 permit issuance Hold Harmless / Encroachment Al!reement Fee: $eMG $100.00 . Fence (Plan Check): $25.00 Flood Zone Search/MaD: $15.00 Retaininl! Wall (Plan Check): $25.00 Rights-of-Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200.00 Per Add'l Excavation (paved area) $30.00 Per Add'l Excavation (unpaved area) $15.00 Trench Fee Underground UtilitylTelecom Installation $40.00 per 100 L.F. Directional Boring or Tunneling (in addition to excavation permit fee) Underground UtilitylTelecom Installation Open $55.00 per 100 L.F. Trenching (in addition to excavation permit fee) Overhead Utility/Telecom Installation (in addition $5.00 per 100 L.F. to excavation permit fee) Obstruction Permit Fee $50.00 Permit Extension Fee $55.00 Annual Mapping Fee $10.00 per Permit ($0.00 if in the City format) Delay Penalty (up to 3 days late) $60.00 (each day late over 3 days) Plus $10.00 per Day Individual Service Work in the Right-of-Way $500.00 annual fee or $10.00 per service Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus Energy $31.00 per lot $35.00 per lot ReliantEnergy $39.00 per lot $60.00 per lot Qwest $24.00 per lot $40.00 per lot AT&T $34.00 per lot $47.00 per lot Special Assessment Costs (Estimated): See Development Contract Escrows Street Qpeninl! Permit (Sewer & Water): $350.00 - Permit & Engineering Inspection Trail Fee (Bikeway/Pathway): Residential $612.0a $626.00 per unit Internal Trails (New Plats) Developer's Responsibility CommerciallIndustrial Developer's Responsibility . Vacation of Easement $125.00 - Includes mailing labels Recording Fee: . "'AC ^^ M. . Abstract and Torrens $eMG$100.00 G:\FINANCE\PROJECTS\Budgel\BudgeI2008\Fee Schedul.. 200B.DOC Page 6 , . CITY INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Inmrovements Costs . Erosion Control................................................................................................................................ $750.00 . Tree Protection ................................................................................................................................. $750.00 . Street Sweeping............................................................................,................................................ $1,000.00 . Iron Monwnents .................................................................................................................. $100.00 per Lot . Grading, Clearing & Grubbing Certification, As-Bullts .............................. Value of Work Not Completed . Tree Removal............................................................................................................................... $1,000.00 . Installation of Street Lights ......................................................................... Value of Work Not Completed . Grading Certification & As-Builts ................................................................................................ $2,500.00 . Landscaping Improvements (if required) .................................................... Value of Work Not Completed . Sodding of Boulevard (if required in common areas) ................................. Value of Work Not Completed . The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. . The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs . Streets & Utilities (Based on Developer's estimated construction cost)................... ...... ..... Value of Work . Trails/Sidewalks...................................................................................... .....Value of Work . The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. . The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. 2. Proiect Security Reauirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. Soecial Assessment Costs (estimated) 1. Estimated Construction Costs (costs vary according to project requirements): ./ Lateral Sanitary Sewer ./ Storm Sewer ./ Trunk Sanitary Sewer ./ Streets ./ Lateral Water Main ./ Sidewalks ./ Trunk Water Main ./ Other All project cost estimates are identified within the project feasibility report. The construction cost estimates are based on current industry construction cost standards. The fmal construction costs are based on competitive bids and final construction quantities. Development of Street & Utility Feasibility Report....... ............... ............. .......... .$5,090.00 $7;500.00 2. Estimated Project Expenses: ./ Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon billable hourly rates times project recovery rate factor. ./ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % of the value of the street construction. The fmal value is based upon 1 % of the final street costs. ./ Administration - 3%. The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the fmal construction cost. ./ Assessing - 1 %. The estimate is based upon 1 % of the estimated construction cost. The fmal value is based upon 1 % of the final construction cost. ./ Legal - Legal costs will be actual billing. G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008.DOC Page 7 . ! ./ Easement - Estimates are project-specific. I ./ Advertising - Project specific. ./ City Costs - Includes inspection and city related project costs. , , ./ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost I determination. ; ./ Construction Interest - Rate is determined at time ofproject estimate. ./ Bonding - 0.5% of total project cost. ./ Drainage Plan - 0.3% of street & storm sewer costs. ./ County Road Improvement Fee (if applicable) - Project-specific, determined at Preliminary or Final Plat 3. Crack Seal ang Seal Coating: $1.30 x sq. yd. of paved street surface. DEVELOPER INSTALLED IMPROVEMENTS Part A of Develooment Contract 1. Developer's Improvements Costs . Erosion Control.................................. .....,........................................................................................ $750.00 . Tree Protection...............................................:..............,.................................................................. $750.00 . Street Sweeping............................................................................................................................. $1,000.00 . Iron Monuments ..............................................:................................................................... $100.00 per Lot . Grading, Clearing & Grubbing Certification, As-Builts .............................. Value of Work Not Completed . Tree Removal......................................................................................,........................................ $1,000.00 . Installation of Street Lights ......................................................................... Value of Work Not Completed . Grading Certification & As-Builts ................................................................................................ $2,500.00 . Landscaping Improvements (if required) .................................................... Value of Work Not Completed . Sodding of Boulevard (if required in common areas) ................................. Value of Work Not Completed . The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. . The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Develooment Contract 1. Developer's ImProvements Costs . Streets & Utilities (Based on Developer's estimated construction cost)............ ....... Value of Work . Trails/Sidewalks.............................................,............................... ...Value of Work . The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. . The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. Pro;ect EXDenses 1. Proiect Expenses to be Paid Before Street and Utility Construction Can Begin: ./ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % ofthe value of the street construction. The fmal value is based upon 1 % of the final street costs. ./ Administration - 2%. The estimate is based upon 2% of the estimated construction cost. The fma1 value is based upon 2% of the fmal construction cost. ./ Crack Seal and Seal Coating - $1.30 x sq. yd. of paved street surface. ./ * Water Area Charge - Refer to Water Fees, Page 14 ./ * Water Connection Fee - Refer to Water Fees, Page 14 ./ * Sanitary Sewer Area Charge - Refer to Sanitary Sewer Fees, Page 13 ./ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 13 ./ * Sanitary Sewer Lift Station Connection Fee (if applicable) - Refer to Sanitary Sewer Fees, Page 13 ./ * Sanitary Sewer 2nd Lift Station Connection Fee (if applicable) - Refer to Sanitary Sewer Fees, Page 13 ./ * Sanitary Sewer & Water Main Railroad Crossing Fee - Refer to Sanitary Sewer Fees, Page 13 ./ County Road Improvement Fee (if applicable) - Project specific, determined at Preliminary or Final Plat G:IFINANCElPROJECTSIBudgetlBudget 20081Fee Schedule. 2008.DOC Page 8 2. Proiect Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. 3. City Costs including engineering (design). inspection and City related proiect costs. The amount of expenses shall be invoiced to the developer as work is completed. G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule, 2008.DOC Page 9 Fire Accident Response Fees **: Each Fire EnginelPumper $250.00 per hour Each Utility Vehicle or Pickup $125.00 per hour Each Firefighter $11.50 each, per hour Chief( s) response $75.00 per hour Fire Marshal response $50.00 per hour ** Fees would be charged to the insurance companies of the parties involved. Fire officer would collect information needed to charge on the scene. The resident, should the insurance companv not pav, will not be responsible for the charges. Copies of Fire Reports: $20.00 Building and Fire Re-inspection Fees: $47.00 per hour Burning Permits: $20.00 Fire & Pvrotechnics Special Effects: $250.00 . Gas Pipeline Response Fees **: Each Fire EnginelPumper $250.00 per hour Each Utility Vehicle or Pickup $125.00 per hour Each Firefighter $11.50 each, per hour Chief( s) response $75.00 per hour Fire Marshal response $50.00 per hour ** This fee would be charged to contractors or sub-contractors who hit properly marked gas lines. Charges would not apply to residents who hit a gas line. Home Occupation Inspections: $47.00 oer hour Inspection Fees: Aboveground Storage Tanks Permit Fee - 1.25% of total project value (minimum $25.00). Plan Review Fee - 65% of permit fee (minimum $25.00). Commercial Hood Extinguishing Systems Permit Fee - 1.25% oftotal project value (minimum $25.00). (plan review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00). . Day Care Licensing Inspections $50.00 I- per inspection (includes 1 re-inspection) Fire Alarm Systems (plan review, permit, Permit Fee - 1.25% of total project value (minimum $25.00). inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00). Fire Sprinkler Monitoring Systems (plan Permit Fee - 1.25% of total project value (minimum $25.00). review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00). Permit Fee - 1.25% of total project value (minimum $25.00). Fire Sprinkler Systems (plan review, Plan Review Fee - 65% of permit fee (minimum $25.00). permit, inspection, modifications) Permit Fee - 1.25% oftotal project value (minimum $25.00). Underground Storage tanks (plan review, Plan Review Fee - 65% of permit fee (minimum $25.00). install and removal) Other Inspections as Reouested: $47.00 oer hour Special Investie:ation as Reouested: $47.00 per hour G:IFINANCElPROJECTSIBudgetIBudget 200BIFee Schedule. 200B.DOC Page 10 Parks Ball Field Usage: Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non-resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non-resident fee Note: Includes the use of fields for both lighted and non-lighted Field without Lights (Private Use) $15.00 per hour or $75.00 per day Field with Lights (Private Use) $20.00 per hour or $100.00 per day Rental Eauipment for Tournament Limer $6.00 per tournament Lime $7.00 per bag Drag $3.00 per tournament Hose and Nozzle $3.00 per tournament Batter's Box $3.00 per tournament Weekend Tournaments No Field Maintenance/Adult $275.00 tournament fee for the park plus $200.00 field usage fee per field No Field MaintenancelY outh $275.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth . With Field Maintenance/Adult $650.00 tournament fee for the park plus $200.00 field usage fee per field With Field MaintenancelY outh $650.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Hockey Rinks: Rink with lights (Adults) $18.00 per hour Park Dedication Fees: Single Family Residences $2,515.(,lO $2,794.00 per unit Town Home and Twin Home $2,515.00 $2,794.00 per unit Apartment (Multi-Family) $2,515.00 $2,794.00 per unit Lot Splits $2,515.00 $2,794.00 per unit CommerciaVIndustrial $8,382.00 per acre or 10% of market value ofland, which ever is less (per Ord. 10 Sec.9.07.5) Vehicle Rental- Truckster: . ~ $50.00 per day and $350.00 refundable damage deposit G:IFINANCElPROJECTSlBudgetIBudget 2008\Fee Schedule. 2008.DOcPage 11 Planninl!: Adult Use Business License: $8,000.00 per year (see ordinance) Commercial Site Plan Review: Escrow for services & agree to reimburse city for $1,900.09 $1,500.00 for small projects less than 5,000 sq. ft. services provided. $2,000.00 for projects between 5,000 and 10,000 sq. ft. $2,500.00 for projects 10,000 sq. ft. and greater Billable Staff Time x Proiect Recovery Rate Factor (2.0) Comprehensive Plan Amendment: $500.00 - Includes mailing labels Public Notification Shill $30.00 Conditional Use Permit: Commercial $400.00 - Includes mailing labels Residential $350.00 - Includes mailing labels Amended Special Use Permit $200.00 - Includes mailing labels Public Notification Sign $30.00 Recording Fee $100.00 Lot Split Fee: Lot Split $300.00 - Includes mailing labels Public Notification Sign $30.00 AdrrmUstrative Lot SpIn $30.00 - 5 acres or more Pawnbroker, secondhand goods dealer, precious metal License: New $5,500.00 per year Renewal $5,000.00 per year Plat Fees: Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services provided. Billable Staff time x Project Recovery Rate Factor (2.0) Preliminary Plat Filing Fee $350.00 Final Plat Fee $150.00 Plat Escrow Deposit Urban Lot $350.00 per lot Rural Lot $700.00 per lot Public Notification Sign $30.00 . Re-zoning: $325.00 - Includes mailing labels Public Notification Sign $30.00 Sign Permit: ~ $2.00 per square foot/side ~ $4.00 per square foot per side erected without permit Towers & Antennas: Application Fee Special Use $1,000.00 - Includes mailing labels Lease Rates Ne!!otiated Variances: Zoning Ordinance Variance Requests $150.00 for single family $125.00 for other requests Zoninl!: Letter: $50.00 G:IFINANCElPROJECTSIBudgeIIBudgeI200B\Fae Schedule. 200B.DOcPage12 . Public Works Street Sweeping: Equipment Fee Labor Signs: Materials Labor rate factor Sanitary Sewer Hook-up Permit Fee: $40.00 (State Surcharge Add 50~) Laterals: $J&OO $39.00 per front foot Plumbine: Homeowner contracts for Sanitary Sewer Rates: Sewer Area Charge $1,434.110 $1,491.00 per acre Sewer Connection Fee $387.00 $402.00 per unit Commercial Connection Fee Rate = I connection fee for each SAC unit Sanitary Sewer Lift Station Connection Fee: Fox Hollow Lift Station $195.00 $200.00 per unit Shadowbrook Lift Station $851.00 $870.00 per unit Chesterton Commons Lift Station (Lift Station #4) $830.00 $849.00 per unit Constance Comers Lift Station (Lift Station #7) $812.00 $861.00 per unit Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004 (Amount to be charged to remaining benefiting properties when developed.) Sanitary Sewer& Water Main Railroad Crossine Fee tal 161" Avenue: $I 7li.00 $180.00 per unit Sewer Availability Charee Met Council Fee: $1,li75.00 $1,825.00 Sewer Contracting: Equipment Fee $100.00 per hour Labor Fee Billable hourly rate times project recovery rate factor Sewer Usage Rates: Penalty/Late Payment 18% annually Quarterly Rate ~ $55.96 per quarter Monthly Rate $+7,94 $ I 8.66 per month Quarterly Rate (Senior Citizen Reduced Rate) ~ $27.98 per quarter Monthly Rate (Senior Citizen Reduced Rate) $&9+ $9.33 per month Quarterly Rate (Disabled Persons Reduced Rate) ~ $27.98 per quarter Monthly Rate (Disabled Persons Reduced Rate) $&9+ $9.33 per month Storm Water Storm Water Utility Fee: Quarterly Rate Per Unit: Zoning Category Single Family Urban $&..l9 $6.33 per unit Single Family Rural, Estates, Suburban &Fannstead $&..l9 $6.33 per unit Manufactured Housing N/A Multiple Dwelling mM $ 13.92 per lHIit acre Business, Commercial Industrial & Public ~ $26.60 per acre Developed Parks $&..l9 $6.33 per aere park . Elementary & Middle Schools ~ $ 12.64 per acre High Schools ~ $12.64 per acre Churches ~ $12.64 per acre Undeveloped Open Space N/A G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008.DOcPage 13 . Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate 5/8" hydrant meter setup $250.00 $4.00 per day for the fIrst 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the fIrst 30 days $3.00 per day thereafter for full rental period 3" hydrant meter wlbackflow preventer $1,000.00 $6.00 per day for the fIrst 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: m.oo $39.00 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus administrative fee Violation Penalties: Mav 1st throul!:h AUl!:ust 31" 1 st Penalty Warning 2nd Penalty $100.00 3'd Penalty $200.00 4th Penalty $200.00 & Turned over to the City Attornev for criminal prosecution. Unit Connection Charges: Residential $2,929.00 $3,154.00 per unit Non-residential, per REC $1,849.00 $1,987.00 per unit or $18,403.00 $19,870.00 per acre whichever is higher Institutional (Land owned or operated by municipal, school district, county, state or other $1,849.00 $1,987.00 per unit or $9,292.00 $9,935.00 per acre whichever is governmental agencies) higher Water Area Charges: Residential and Cornmercial $2,€i75.00 $2,889.00 per acre Water Meter Charges: %" Meter (short lay length) $170.00 #2 Horn (for 3/4" meter) $42.00 #4 Horn (for 1" meter) $70.00 Special Sizes Cost plus administrative fee Water Permit Fees: Service/Connection $50.00 (State Surcharge Add 50~) Tapping Main $30.00 Disconnection/Reconnection Requests $20.00 HVAC $15.00 Re-Inspection (am $30.00 per hour Water Usage Rates: Monthlv Rate Structure $4.U $4.44 Base Rate ~ $1.49 per 1,000 for I" 3,000 Gallons ~ $1.54 per 1,000 for 3,001-7,000 $+.4& $1.60 per 1,000 for 7,001- 12,000 ~ $1.68 per 1,000 for 12,001- 20,000 $.he& $1.81 per 1,000 for 20,001 - 33,000 $h8+ $2.02 per 1,000 for 33,001- 67,000 ~$2.4l per 1,000 for 67,001 and above Monthly Minimum ~ $5.88 Penalty/Late Payment 18% Annually G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008.DOC Page 14 . Water Usage Rates (Cont): Quarterlv Rate Structure $9,+& $10.27 Base Rate $-hJ8 $1.49 per 1,000 for 1 st 9,000 Gallons ~ $1.54 per 1,000 for 9,001 - 21,000 $h48 $1.60 per 1,000 for 21,001 - 36,000 ~ $1.68 per 1,000 for 36,001 - 60,000 $-he& $1.81 per 1,000 for 60,001 - 99,000 $h8+ $2.02 per 1,000 for 99,001 - 201,000 ~ $2.41 per 1,000 for 201,001 and above Minimum per quarter ~$11.71 Pena1tyILate Payment 18% Annually Street Li htin Quarterly Charges: Urban Residential Areas $6.50 per quarter Rural Residential Areas $11.05 per quarter Commercial Pro e $6.50 er uarter Adopted by the City Council of the City of Andover this!9th 18th day of December ;wge 2007. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk G:IFINANCElPROJECTSIBudgetIBudget 20081Fee Schedule. 2008,DOC Page 15 u~~ lo-!llr/D I Office of the Sheriff Anoka County Sheriff Bruce Andersohn 325 East Main Street, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422.7503 December 11, 2007 Honorable Mayor Gamache and City Council Members City of Andover Dear Council: I want to take this opportunity to inform you of Command Staff changes that will take effect January 1, 2008. I will be transferring to the Justice Services Division in 2008, as the Division Commander. Captain Tom Wells will assume my role as the Patrol Division Commander. There are some additional Lieutenant transfers too, however I do not anticipate any disruption of services during this change. From both a professional and personal standpoint, I want to say that it has been a distinct pleasure serving you and the citizens of Andover for the past seven years, I have experienced an enormous amount of growth and satisfaction in my position and without doubt, contribute this to the professional relationships that have developed over the years with city staff. I cannot say enough about the quality of leadership the City of Andover has in its staff, particularly that of City Administrator, Jim Dickinson and all of the department heads. Thank you for the opportunity and trust you have placed in me to lead and direct law enforcement services in your community. I look forward to seeing you all at the next City Council meeting December 18th. Warm regards, ca:;?~v~ -- . ~ i i t5i," I Affirmative Actionll A~rtunity Employer I ANOKA I r()' ., 'T" ~..... b'i Y I C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 18, 2007 Call to Order -7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/27 Executive Session; 11/27/07 Workshop; 12/4/07 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Accept Feasibility Report/Order Public Hearingl08-02A, 2008 Overlays - Northg1en Area & 08-02B, 2008 Overlays - Grow Oak View Estates) - Engineering 4. Order Plans & Specs/08-3/2008 Crack Sealing - Engineering 5. Order Plans & Specs/08-4/2008 Seal Coating - Engineering 6. Adopt Resolution/City of Andover 2008 Budget & Certify 2008 Property Tax Levy - Administration 7. Approve Resolution/2008 Debt Service Levy Changes - Administration 8. Approve 2008 Tri-City GIS Contract - Engineering 9. Consider MSA Revocations & Designations - Engineering 10. Accept Petition/Order Feasibility Report/08-1O/3458 - 142nd Avenue NWIWM - Engineering 11. Approve 2008 Anoka County Sheriff Contract - Administration 0 12. Approve Donations for 2008 Senior Class All Night Parties - Administration 13. Approve Recycling Agreement with Anoka County and the City of Andover - Administration 14. Approve Cost of Living Adjustment for Non-Represented Employees - Administration 15. Approve Collective Bargaining AgreementlPublic Works - Administration 16. Approve Application for Exempt Permit/Pheasants Forever - Clerk 17. Approve Application for Exempt Permit! Anoka Area Chamber of Commerce - Clerk 18. Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals - Clerk 19. Authorize Letter of Support for Public Service CDBG Applications - Planning 20. Adopt 2008 Fee Ordinance - Administration 21. Approve City Administrator Contract - Revised for 2007 & 2008 - Administration Discussion Items 22. Receive Anoka County Sheriff's Department Monthly Report - Sheriff 23. Consider Variance to Front Yard Setback/1657 145th Lane NW - Planning 24. Discuss 2008 CDBG Application - Planning Staff Items 25. Approve and Adopt 2007 Amended Employee Safety Manual - Fire 26. Approve and Adopt Annex "A" - Continuity of Operations Plan and Annex "B" Pandemic Influenza Plan- City of Andover Emergency Operations Plan - Fire 27. Comprehensive Plan Update Progress Report - Planning 28. Schedule January Council Workshop - Administration 29. Schedule EDA Meeting - Administration 30. Schedule Interviews of Candidates for Various City Commissions - Administration 0 31. Administrator's Report - Administration Mayor/Council Input Adjournment @ \ , 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: Decmeber 4, 2007 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: 0 November 27,2007 Executive Session November 27,2007 Workshop December 4, 2007 Regular Meeting (Orttel absent) DISCUSSION Attached are copies of the minutes for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, i.LL' a/b Vicki V olk City Clerk 0 o~ ANDOVER CITY COUNCIL CLOSED SESSION- NOVEMBER 27, 2007 MINUTES 3 4 The City Council Closed Session was called to order by Mayor Mike Gamache, November 27, 5 2007,8:22 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 6 Minnesota. 7 8 Councilmembers present: Mayor Mike Gamache, Don Jacobson, Mike Knight, Ken Orttel, 9 Julie Trude 10 Councilmembers absent: None. 11 Also present: City Administrator Jim Dickinson 12 Human Resources Manager Dana Peitso 13 14 15 CITY ADMINISTRATOR REVIEW 16 17 Ms. Peitso presented the 360 performance evaluation forms completed by the staff members who 18 report directly to the City Administrator. She stated there were 14 forms given out and 12 were 19 completed; these forms provided valuable information to Mr. Dickinson with respect to 20 personnel supervision and leadership. 21 22 Mr. Dickinson stated he was a little surprised by one comment made on the 360 review related to O~ his attendance at Public Works department meetings. He indicated he previously attended those meetings but has stopped regularly attending because it appeared that employees were looking to 25 him for direction on issues when they should be looking to their supervisor for direction. 26 27 Mayor Gamache asked Ms. Peitso if there were any issues the Council should be aware of. 28 29 Ms. Peitso replied the review was very positive overall. She was surprised by some of the 30 comments because she feels Mr. Dickinson is very good at keeping all staff informed. She stated 31 the review showed Mr. Dickinson as meeting or exceeding expectations. 32 33 Mayor Gamache stated that as Mr. Dickinson has learned the job, things are running smoother 34 and smoother all the time. 35 36 Councilmember Orttel commended Mr. Dickinson on his job performance. 37 38 Councilmember Jacobson feels Mr. Dickinson is easy to work with and always deals with people 39 in a friendly manner. 40 41 Mayor Gamache thanked Mr. Dickinson for his work during the Council meetings, especially 42 when dealing with residents. 43 44 Councilmember Orttel stated that residents like that they have someone to call with issues. 045 Andover City Council - Closed Session Meeting Minutes:- November 27, 2007 Page 2 01 Councilmember Knight stated one of the keys to public relations is returning phone calls and 2 handling people, listening to their issues, etc. and he feels Mr. Dickinson does this well. 3 4 Mr. Dickinson stated he is more comfortable with his position and is enjoying it a great deal. He 5 feels he has earned the respect of the City Council and City staff. 6 7 Councihnember Jacobson stated Mr. Dickinson's current contract contains a $200 monthly 8 vehicle allowance and suggested that with increasing gas prices, this amount should be 9 increased. 10 11 Mr. Dickinson stated for the last two years, he has documented all his mileage, noting that ifhe 12 doesn't substantiate his mileage, he has to pay tax on the money he receives as a vehicle 13 allowance. He stated that he broke even with the monthly vehicle allowance in November of this 14 year. 15 16 Councihnember Knight stated he would be in favor of using actual amounts. 17 18 Ms. Peitso stated with the montWy vehicle allowance, Mr. Dickinson gets the cash up front. 19 20 Councilmember Jacobson suggested increasing the monthly vehicle allowance to $250 or $300 21 per month. 0;; Councilmember Trude agreed and stated she felt it should be increased to $300 per month. 24 25 Councilmember Jacobson asked where Mr. Dickinson is on the step as of November 2007. 26 27 Ms. Peitso replied he is at step 5, $108,000. 28 29 Councilmember Jacobson asked if the Council did nothing in terms of an increase, where would 30 Mr. Dickinson be. 31 32 Ms. Peitso replied he would stay at step 5 with only a cost ofliving adjustment. 33 34 Councihnember Jacobson stated this would be the result only after a f'meets expectations" 35 review and asked what the adjustment would be for an "exceeds expectations" review. 36 37 Ms. Peitso replied he would go to step 6, $114,790. 38 39 Councihnember Trude stated she would be in favor of moving Mr. Dickinson to step 6. 40 41 Councilmember Jacobson asked what happens when Mr. Dickinson reaches step 6. 42 43 Ms. Peitso replied he would get cost of living adjustments only because of the Governor's salary 044 limit. 145 Andover City Council - Closed Session Meeting Minutes - November 27, 2007 Page 3 01 Councilmember Jacobson asked if Mr. Dickinson's deferred compensation is in addition to this 2 amount. 3 4 Ms. Peitso replied in the affirmative and explained that last year, Mr. Dickinson was kept at step 5 5 and his increase was put into his deferred compensation. 6 7 Motion by Councilmember Trude to adjust Mr. Dickinson's pay scale to a step 6 following his 8 performance review which found him to exceed expectations in all areas, resulting in a salary of 9 $114,790 and to increase Mr. Dickinson's vehicle allowance to $300 per month with any vehicle 10 allowance costs in excess of $300 per month to be reimbursed. 11 12 Further Discussion 13 14 Councilmember Trude stated if Mr. Dickinson chooses to defer any portion of his salary that will 15 be his option. 16 17 Ms. Peitso noted that $114,790 would be Mr. Dickinson's base salary; his deferred compensation 18 would add $2,000. She stated that $131,000 is the maximum amount the City can pay Mr. 19 Dickinson with his benefits. 20 21 Mr. Dickinson stated he would be comfortable ifhe remained at step 5, and whatever the step 022 increase would be to step 6, to put that amount into his deferred compensation. He stated he 23 would take the cost of living adjustment, resulting in a salary of $111 ,347. 24 25 Amendment to motion by Councilmember Trude to add that Mr. Dickinson shall receive $3,344 26 in deferred compensation. 27 28 Councilmember Orttel seconded the motion as amended. 29 30 Motion carried unanimously. 31 32 The closed session meeting adjourned at 8:45 p.m. 33 34 Respectfully submitted, 35 36 Barbara Hughes, Recording Secretary 37 0 0; ANDOVER CITY COUNCIL WORKSHOP- NOVEMBER 27,2007 MINUTES 3 4 A workshop ofthe Andover City Council was called to order by Mayor Mike Gamache, 5 November 27,2007,6:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 6 Andover, Minnesota. 7 8 Councilmembers present: Mayor Mike Gamache, Don Jacobson, Mike Knight, Ken Orttel, 9 Julie Trude 10 Councilmembers absent: None 11 Also present: City Administrator Jim Dickinson 12 Director of Public Works/City Engineer Dave Berkowitz 13 Director of Community Development Will Neumeister 14 Human Resources Manager Dana Peitso 15 Fire Chief Dan Winkel 16 Others 17 18 19 MARYSTONE BOULEVARD NW/ROANOKE STREET NW UPDATE/07-33 20 21 Mr. Berkowitz stated the Council discussed this project in June ofthis year and the direction 22 from Council at that time was to survey the roadway and review storm water treatment options O;~ for the site, followed by a neighborhood meeting to discuss the survey information. Mr. Berkowitz presented two design options based on the survey. He stated Option #1 includes an 25 18- foot wide road with a one-foot gravel shoulder on each side and a minimum seven-foot clear 26 zone (tree removal). He stated the total width to be cleared is 32-34 feet. He added this option 27 could be reduced by one foot on each side and use the gravel shoulder as part ofthe seven-foot 28 clear zone. 29 30 Mr. Berkowitz stated that Option #2 includes an 18-foot wide road with B612 concrete curb and 31 gutter on each side. He indicated the minimum clear zone of this option would be 1.5 feet, with 32 the total minimum width to be cleared of 25 feet; this option would make it difficult in heavy tree 33 areas to provide snow storage within the boulevard. Mr. Berkowitz stated that both options 34 would require right-of-way dedication by the property owners along with drainage and utility 35 easements to handle storm water. 36 37 Mr. Berkowitz reported a neighborhood informational meeting was held on November 19, 2007, 38 and at that time, the layout options were presented to the residents along with a revised cost 39 estimate. He stated Option #1 is $216,000 or $27,000 per unit; Option #2 is $264,000 or $33,000 40 per unit. 41 42 Councilmember Jacobson asked about treatment of storm water. 43 44 Mr. Berkowitz replied that staff feels there are new techniques available to handle storm water O~ on the site, including the use of rain gardens and utilizing existing low areas. He indicated that Maplewood has an agreement with its residents that they maintain the rain gardens and that is an ----..------------- Andover City Council Workshop Meeting Minutes - November 27, 2007 01 Page 2 option for the City. He noted the City would construct the rain gardens and then make a 2 determination if it would be a public improvement or have an agreement with the residents that 3 they maintain the gardens. He stated for those residents with low spots that would be used for 4 run-off, the City would be required to obtain an easement. He stated there is also a possibility of 5 shifting the road to protect the trees on the south side. 6 7 Mr, Berkowitz stated the Rwn River has special requirements in this area; because it is protected, 8 no additional discharge ofTSS (total spent solids) or phosphorus is allowed in the area. He 9 reported that he met with representatives ofthe Rum River Watershed District and they felt 10 based on existing conditions, the City could handle storm water discharge on the site. He added 11 that he is confident the City can handle storm water discharge in this area. 12 13 Mr. Berkowitz stated a rain garden can only have about one foot of water in it and anything 14 above that has to flow somewhere, ultimately into the low areas. The City would have to 15 compensate for that, perhaps by placement of a culvert in the road. There are many low impact 16 methods that are viable options when it comes to storm water. 17 18 Councilmember Trude stated cost appears to be a major issue with the proposed project. 19 20 Mr. Berkowitz agreed that cost is an issue along with impact on the trees. He stated that Mrs. 21 Strootman has expressed a willingness to move the road to help preserve trees. He reiterated that 022 staff looked at minimwn design standards for each option while still meeting fire code 23 specifications. 24 25 Councilmember Jacobson asked why the two options are more than $200,000 over the amount 26 shown on the private bid from Rwn River Contracting. 27 28 Mr. Berkowitz replied the bid of $62,762 from Rum River Contracting basically includes 29 shaping the roadway, adding an additional 3" of class 5 gravel, then paving both a base course 30 and a wear course, and possible bitwninous curbing. 31 32 Councilmember Trude asked about tree removal. 33 34 Mr. Berkowitz replied that trees less than 4" are considered insignificant; the estimate counted 35 any tree larger than 4". 36 37 Councilmember Trude noted a significant difference in tree removal between the two options, 38 with 135 trees being removed in Option #1 and 41 trees being removed in Option #2. 39 40 Mr. Dickinson stated the clear zone is different between Option #1 and #2, resulting in less tree 41 removal in Option #2. 42 43 Councilmember Trude asked if the figures are based on other projects completed by the City. 044 Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 3 01 Mr. Berkowitz replied for the feasibility study, staff put indirect costs at $20,000; typically staff 2 uses a figure of$30,000. He explained that indirect costs include such items as stafftime spent 3 on design work, survey work, public hearings, feasibility report preparation, and construction 4 interest. 5 6 Bob Sykes, 15800 Roanoke Street, appeared before the City Council. He stated he is against the 7 project and is not willing to pay for the proposed upgrade. He does not feel the road needs to be 8 improved. 9 10 Terrell Yeager, 4810 Marystone, appeared before the City Council. He is opposed to the project. 11 The major issue with the road appears to be dust created from vehicle traffic; he felt the City has 12 done a good job of controlling the dust. Because of the cost associated with improving the road, 13 he can live with the dust. 14 15 Councilmember Knight asked ifthe road has been chemically treated for dust. 16 17 Mr. Berkowitz replied in the affirmative. 18 19 Dr. Yeager stated one of the issues previously raised relates to water on the road. If there was 20 some way the rain gardens could resolve this problem, perhaps people would be willing to put up 21 with the dust. O;~ Lois Granstrom, 4860 Marystone, appeared before the City Council. She stated that initially the 24 proposed project sounded okay to her, until she learned how the road had to be widened. She 25 stated the cost estimate was a shock to her and she is opposed to it. If there were some way to 26 keep the road fairly narrow without significant cost, she would give further consideration to the 27 improvement, but right now the cost is too high. 28 29 Jim Neilson, 4949 Marystone, appeared before the City Council. He wants it on the record that 30 he was not the impetus for this project and explained that he gets blamed for it. He and his wife 31 are against the proposal as given by the City, and felt the amount is astronomical and not 32 justified. He felt the figures from Rum River Contracting can be justified. 33 34 Mr. Neilson presented a bid from another contractor for consideration by the residents and stated 35 since the last meeting, the City Engineer has talked to this contractor (Dan Remer) and Mr. 36 Remer told the City Engineer that he could do the project for his quoted price, which would 37 result in a cost per owner of $8,782.84, He stated that this proposal does not take out any trees, 38 does not include concrete curb, includes 1,500' of bituminous curb, and includes storm water 39 treatment. He stated that in order to proceed with this bid, all residents must agree since the 40 project would be completed by the property owners with no involvement from the City. If one 41 resident does not agree with the project, it will not be completed. If that happens, he wants to see 42 the City to take care of the road to everybody's satisfaction. 43 044 Councilmember Jacobson asked ifthis is a legal public road. 45 Andover City Council Workshop Meeting Minutes - November 27, 2007 01 Page 4 Mr. Dickinson replied the road includes some dedicated right-of-way, most of it being 2 prescriptive based on the fact that the City has been maintaining it. The options presented by 3 Mr. Berkowitz include basic standards that the City must adhere to. 4 5 Councilmember Jacobson stated this is a public road and ifthe City updates it, it must meet 6 minimum standards. He does not believe residents can do their own project. 7 8 Mr. Neilson reiterated his firm opinion that he is right when stating this is a project that the 9 residents could undertake at their own expense without any involvement by the City. The road is 10 owned in fee by the adjoining property owners, which means the owners control it, subject to the 11 public's right to have a public road. Since he has an easement, he has the right to use the road 12 and build a road as long as it does not create a hazard for the City. 13 14 Mayor Gamache asked if the proposal by Mr, Neilson calls for any tree removal by the Rum 15 River. 16 17 Mr, Neilson replied it does not. 18 19 Councilmember Orttel stated if Mr. Neilson's proposal does not meet City standards, it cannot be 20 completed; in addition, Mr. Neilson's proposal requires 100% participation by the property 21 owners. O;~ Councilmember Jacobson stated it would be helpful to obtain the City Attorney's opinion on 24 this. 25 26 Mayor Gamache asked Mr. Sykes, Dr. Yeager, and Ms. Granstrom their thoughts on Mr. 27 Neilson's proposal. 28 29 Ms. Granstrom stated she is okay with the private proposal obtained by Mr. Neilson. 30 31 Mr. Sykes stated he is still against the proposal. 32 33 Dr. Yeager stated he is still against the proposal. 34 35 Mr. Dickinson stated it sounds like residents are asking for a more concerted effort on dust 36 control and water drainage. 37 38 Mayor Gamache suggested taking some measurements and seeing what problems exist in the 39 area with respect to drainage and determine what can be done to correct the issue. He expressed 40 the Council's appreciation to all the residents and to Mr. Neilson for sharing his proposal. He 41 would like to further discuss the matter with the City Attorney. Councilmember Jacobson 42 concurred. 43 044 Mr. Sykes stated he has two concerns with the current road, i.e., storm water drainage and the 45 resulting ponding on the roads and the other concern relates to dust control. He stated the Andover City Council Workshop Meeting Minutes - November 27, 2007 01 Page 5 chemical treatment on the roads works well to mitigate dust and represents a minor cost to 2 residents. 3 4 Mr. Neilson stated his position that his taxes pay for dust control and he is not willing to pay any 5 additional monies for dust control. 6 7 Mr. Berkowitz stated if the City is considering treating this road more than once per year, staff 8 should consider doing all roads twice and increase the budget accordingly. 9 10 Councilmember Knight asked how many times the road should be treated, 11 12 Mr. Berkowitz replied that staffhas most of the information it needs for a gravel road credit. He 13 stated during the summer, the street department spends approximately 32 hours per month on 14 seven miles of roads. The street department did an analysis of the hours spent on gravel roads 15 and concluded that these roads are probably graded once per month. 16 17 Mayor Gamache stated it appears some of the residents are interested in the proposal brought 18 forth by Mr. Neilson; however, Mr. Neilson has stated unless they have 100% participation, the 19 project will not be completed by the residents. None ofthe residents are interested in either 20 option presented by the City. He felt the City should give serious consideration as to whether the 21 dirt roads need more treatment and that information should come back to the Council if it 0;; requires changing the budget. 24 Councilmember Knight asked if the rain gardens could still be installed. 25 26 Mr. Berkowitz replied the Council would have to discuss how that gets funded. He will work 27 with the Anoka Conservation District to determine if grant monies are available for rain gardens. 28 Since the Rum River has restricted conditions, the City could make the argument that it is 29 eligible to receive some grant money. 30 31 It was the consensus ofthe City Council to discuss the issues raised this evening with the City 32 Attorney. It was also the consensus ofthe City Council to direct staffto review the current 33 maintenance policies with respect to gravel roads to determine if additional maintenance is 34 required. 35 36 TIF 1-4 REDEVELOPMENT DISTRICT CODE ENFORCEMENT DISCUSSION 37 38 Mr. Dickinson stated that pursuant to Council direction earlier this year, staff has been working 39 with some of the property owners in the Hughs/Westview Industrial Park area to achieve some 40 visible clean up and compliance with City Code. He reported the City has received some 41 complaints from individuals in the area as to why the City is not doing more and not applying 42 strict enforcement ofthe City Code. In certain instances, strict enforcement ofthe City Code 43 would completely shut down some ofthe businesses. Staffhas made phone calls to each ofthe 044 property owners in an effort to work with them on an informal basis to resolve the outstanding 45 compliance issues, with efforts focused on visual clean-up ofthe area. Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 6 01 2 Mr. Dickinson provided detailed information pertaining to each ofthe properties in the district, 3 the outstanding code violations, and the status of staff discussions with each of the business 4 owners. He reported that several ofthe business owners have made progress on cleaning up their 5 properties. The property at 3160 _162nd Lane is currently in legal proceedings regarding the 6 outside storage and staff is waiting for a court date. 7 8 Councilmember Jacobson stated he is in agreement with staffs efforts to work with the owners 9 on an informal basis to resolve all outstanding issues. If staff carmot get resolution on the issues, 10 steps should be taken to enforce the City Code through legal action. 11 12 Councilmember Knight asked if the business owners are in compliance with the fire code. 13 14 Mr. Winkel replied that many of the owners may be out of compliance with the fire code. 15 16 Councilmember Trude stated it is important to remove the environmental hazards in the area and 17 clean up all the junk. 18 19 Councilmember Jacobson requested an oral or written status report at future workshop meetings. 20 21 Mr. Dickinson stated if the Mayor or Councilmembers receive any complaints or questions from 22 residents or business owners regarding the property, he would be happy to talk to them. 23 24 REVIEW ANTENNA REQUEST 25 26 Mr. Neumeister stated Cricket Communications has approached the City about placing a cellular 27 antenna tower near the City Hall complex. He stated that Cricket Communications originally 28 requested to place an antenna on the water tower; however, the water tower already houses a 29 number of antennas and there is not room to place any additional equipment without impeding 30 the City's own ability to use the space. He stated a potentiallocation for a new multi-user 31 monopole exists north of the Public Works facility near the north end of Tower Drive, and the 32 Public Works Director believes that a location for a tower can be worked into the Public Works 33 expansion plans. He noted this would require approval of an antenna greater than 100' and will 34 necessitate obtaining a variance. 35 36 Councilmember Jacobson stated Cricket has asked about placement ofthe antenna on the side of 37 the tank: painted to match. 38 39 Mr. Berkowitz stated that structurally, the City does not want the antenna on the side. He noted 40 the Council has earlier expressed concern about the amount of equipment currently on the tower. 41 42 Councilmember Knight asked about income derived from the leases on City property. 43 044 Mr. Dickinson stated the City currently has two leases with nine antennas on the building, which 45 amounts to approximately $36,000 per year. Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 7 01 2 Councilmember Trude asked how high the antenna will be. 3 4 Mr. Neumeister replied it will be at least 120 feet. 5 6 Councilmember Knight stated this would be a monopole, which is barely noticeable. 7 8 Councilmember Orttel asked ifthe pole would be rented to other users. 9 10 Mr. Dickinson replied the company is leasing the ground and using the pole. He explained the 11 City takes an escrow up front, which is typically equivalent to the amount it would take to take 12 the tower down. He stated with a single monopole, Cricket wants an area approximately 10-25' 13 on the bottom to put in their equipment cabinet. 14 15 Councilmember Jacobson noted that in order to obtain a variance, the applicant has to show 16 hardship. He asked if the ordinance needs to be amended. 17 18 Mr. Neumeister agreed the ordinance should be reviewed and possibly amended, particularly 19 since there will be more requests like this in the future. 20 21 Councilmember Knight asked ifthe public works property should be rezoned, noting this 022 property should not be zoned residential. 23 24 Mr. Neumeister stated that staffwill review the ordinance and bring any suggested code 25 amendments to a future Council meeting. 26 27 PARK COMPREHENSIVE PLAN UPDATE ON COMMERCIAVINDUSTRIAL FEE 28 29 Mr. Dickinson stated as part ofthe Park Dedication Study and Park Improvement discussion at 30 the October 23rd workshop meeting, staff was directed to further research the 31 commercial/industrial park dedication fees and present a recommendation to the Council. The 32 current commercial/industrial park dedication fee is set at 10% ofthe value of the land; based on 33 research, staff has discovered that this fee is not comparable to what other communities are 34 charging and may deter future commercial/industrial development in the City. He stated staff is 35 recommending that the City Council consider a new fee structure based on the current residential 36 development fee with an appropriate multiple of that fee, or 10% ofthe value of the land, 37 whichever is less. He added the proposed fee structure includes an escalator, which will be 38 adjusted each year. 39 40 Mayor Gamache stated that some communities have different prices for commercial versus 41 industrial property and asked ifthere was any benefit in looking at this for Andover. 42 43 Mr. Dickinson replied staff prefers to keep the calculation as simple as possible andnot 044 distinguish between commercial and industrial property. He then presented an outline of park 45 additions and maintenance showing what has been added to the City's fixed asset system for Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 8 01 park improvements since 2000, as well as items removed. He noted that total improvements 2 since 2000 are $23 million; this figure includes the Community Center. This represents a 3 significant commitment by the City to its parks system. 4 5 Councilmember Trude asked that the park additions and maintenance report be forwarded to the 6 Park Commission from the City CounciL 7 8 DISCUSS DANGEROUS DOG CITY CODE 9 10 Mr. Dickinson stated the Council previously discussed this matter and requested that the 11 Planning Commission look at the city code regarding dangerous dogs to see if the code needs to 12 be tightened up. He stated the current code complies with state statute and it is staffs opinion 13 that there is no need to amend the code at this time and requested Council input on the matter. 14 15 Councilmember Knight stated his primary concern is that the code does not contain a definition 16 of "proper enclosure." 17 18 Mr. Neumeister stated the definition is contained in the city code and read the entire definition of 19 proper enclosure as contained in the code. He added that the Planning Commission discussed 20 this matter at length and indicated it did not wish to change the wording in the code. 21 022 Mayor Gamache stated he expects to see some legislation on this issue in the near future. 23 24 Mr. Dickinson stated he attended the last meeting ofthe Community Center Advisory 25 Commission and learned that a request was received for a dog show in the field house. He stated 26 the dog show would be for pit bulls only and the request has been declined unless the Council 27 has a strong opinion otherwise. The City's reply to the dog show request was that it did not meet 28 with the theme of the community center facility and there are a significant number of children at 29 the facility. He added the Community Center does not normally allow pets in the facility. 30 31 2008 OPERATING BUDGET PROGRESS REPORT AND DISCUSSION 32 33 Mr. Dickinson stated the Council has had a number of reviews of the 2008 proposed budget that 34 will be supported by the 2008 tax levy. He presented a summary of all the major discussion 35 items from the various workshop meetings throughout the 2008 budget process, and indicated 36 this summary may be used as a resource by the Council in responding to resident questions 37 regarding the budget. He reported the Truth-in-Taxation hearing announcement will be 38 published in the Anoka Union; however, the newspaper made an error in the date by printing 39 Monday, December 4th, when the correct date ofthe hearing is Tuesdav, December 4th. He stated 40 the error will be corrected in the next edition ofthe newspaper. He indicated the December 4th 41 meeting agenda will have a limited agenda to allow enough time to address any resident 42. questions and concerns. 43 44 . Mr. Dickinson reminded the Council if they receive resident questions regarding market value, 045 the market values shown on residents' statements are for values at the end of2006; the City Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 9 01 acknowledges that market values have changed drastically in 2007 and the Board of Equalization 2 hearing is the time to discuss market values. 3 4 Mr. Dickinson stated that some adjustment to the budget will be required because it does not 5 include the recent tax levy. 6 7 Councilmember Trude asked that staff cover the decreases in the budget from 2007 figures, most 8 notably the staff cuts, and to address the open space referendum as well as the sheriffs contract 9 and the new fire truck. 10 11 Mr. Dickinson stated outside ofthe open space referendum, the 2008 budget focuses on basic 12 services. He mentioned that the Taxpayer's Association recently published a survey, which 13 shows Andover in the low end on taxes compared to cities with similar populations, 14 15 TRUTH-IN-TAXATION PRESENTATION DISCUSSION 16 17 Mr. Dickinson presented representative information that will be discussed at the December 4th 18 Truth-in- Taxation hearing. He stated the proposed 2008 tax levy results in an approximate 2.8% 19 increase in the tax capacity rate. This does not include the approved voter referendum levy based 20 on market value. 21 022 OTHER BUSINESS 23 24 Mr. Berkowitz reported that staff is currently working with Riverside Pipeline on a friendly 25 condemnation process. He stated an issue has arisen on 148th Lane due to significant resident 26 opposition. He explained that on Palm Street, the City required Riverside to perform jacking 27 underneath the road and because there is a 20" pipe, a lot oflarge equipment is needed, resulting 28 in removal of some trees to get the equipment through. Another obstacle is that some residents 29 are not willing to give them a temporary construction easement. As a result, the contractor is 30 going to do all work within the right-of-way. The City is also requiring them to give proper 31 notification to residents and to restore everything in-kind. The road will be blocked off 100 feet 32 at a time and backfilled as work is done; he felt this was a reasonable way to assist the contractor 33 through the process. 34 35 Mr. Berkowitz provided an update on the speed limit task force and stated the task force is now 36 in place, a consultant has been hired, and representatives from MN DOT will be meeting with the 37 task force next Thursday and will spend two hours driving throughout residential Andover. He 38 stated that Otsego, Ham Lake, Oak Grove, Elk River, and all communities with rural residential 39 are on board with the work ofthe task force, as well as the senators for these areas. 40 41 Mr. Berkowitz provided an update on the Hanson Meadows development on 133rd at Jay Street. 42 He stated that Mr. Russo, the developer, went through the platting process and sold the land to a 43 builder; however, the builder went bankrupt. He stated the City has a $20,000 letter of credit and 044 is currently working with the finance company. He indicated the biggest issue is that Mr. Russo 45 has 3-4 significant trees on the site and as part of the plat, the City required removal ofthose Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 10 01 trees; Mr. Russo has indicated he did not know about the tree removal and is not allowing the 2 City to take the trees down. He stated that staff is going to work with the City Attorney on the 3 Issue. 4 5 Mr. Dickinson stated the Andover Huskies Youth Hockey Association approached the Super 6 Rink about reserving some time at the rink. He noted there are a number of cities that put money 7 up front on the Super Rink and now staffis seeing some cities pulling away from it that have 8 built their own rinks. The Super Rink is now building more sheets of ice for a total of eight. At 9 the last Community Center Advisory Group meeting, they discussed whether the City should be 10 a player in this to work with the local hockey association and the City to participate in securing 11 other ice so the City can manage the market and have some control of ice time available to assist 12 its largest client and possibly divert some ofthe pressure for expanding. He asked the Council 13 for input on whether staff should explore the concept with the amateur sports commission at the 14 Super Rink of reserving a certain number of hours and working with them to make sure the hours 15 are filled. He noted that you get more premium hours by participating with the Super Rink. 16 17 Tony Howard stated he felt the hockey association got really lucky this year because it received 18 ice time from Coon Rapids and staff is working to sign a longer term contract for that ice. He 19 stated that an additiona1160 hours of ice time was obtained through the Herb Brooks Foundation 20 at the Super Rink and the City was fortunate to get that. Without this additional ice time from 21 Coon Rapids and the Herb Brooks Foundation, and with the rapid growth of the sport, they 022 would have trouble obtaining enough ice time for everybody. 23 24 Councilmember Knight asked where the demand is coming from. 25 26 Mr. Howard replied the City added ajunior gold league this year, which is 16-18 year olds. 27 They also started a program for 3-6 year olds and there are 120 children signed up for that. 28 29 Councilmember Jacobson requested staff investigate the matter further and come back to the 30 Council with its findings. 31 32 Mr. Dickinson stated he will come back to the Council in January with further information. 33 34 NEW BUSINESS - CHRISTMAS EVE HOLIDAY 35 36 Mayor Gamache stated the Council received Ms. Peitso's memo regarding the closure of City 37 Hall on Monday, December 24, for the Christmas Eve holiday. 38 39 Councilmember Trude stated she felt it was important to create goodwill by closing City Hall on 40 Christmas Eve. 41 42 Councilmember Jacobson stated he was concerned about any union issues and ifthere are no 43 problems with the union, he is fine with closing City Hall on December 24. He stated if 044 somebody really wanted to work that day, he would not want them to feel the City is forcing 45 them to take time off. Andover City Council Workshop Meeting Minutes - November 27, 2007 Page 11 01 2 Mayor Gamache stated that staff should have the ability to rotate that day depending on when 3 Christmas falls and give staff some flexibility on their floating holiday. 4 5 Councilmember Knight asked if all employees will be taking December 24th as a floating 6 holiday. 7 8 Ms. Peitso replied that employees have the option to take it as vacation, a floating holiday, comp 9 time or annualleave. She noted that the last time staff requested closing City Hall on Christmas 10 Eve was in 2003 because ofthe day ofthe week it fell on, so the closure of City Hall on 11 December 24th will not be an annual request. 12 13 CLOSED SESSION 14 15 The Council recessed to go into the Closed Session meeting at 8:20 p.m. 16 17 ADJOURNMENT 18 19 Motion by Councilmember Jacobson, seconded by Councilmember Knight, to adjourn. Motion 20 carried unanimously. The meeting adjourned at 8:46 p.m. 21 022 Respectfully submitted, 23 24 Barbara Hughes 25 TimeSaver Off Site Secretarial, Inc. 26 0 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 9 1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 4, 2007 2 TABLE OF CONTENTS 3 4 PLEDGE OF ALLEGIENCE........................................................................................,............ 1 5 RESIDENT FORUM ..............................................~.................................................................. 1 6 AGENDA APPROV AL............................................................................................................. 3 7 APPROVAL OF MINUTES......................................................................................................3 8 CONSENT ITEMS 9 Approve Payment of Claims ................................................................................................ 3 10 Resolution R164-07 rejecting Feasibility Report/Terminate ProjectJ07-1l/14259-7th 11 Avenue NW Sewer & Water Extension (Rosella Sonsteby) .......................................... 3 12 Resolution R165-07 ordering Feasibility Report/08-2/2008 Overlays (08-2A, Northglen 13 Areas Addition & 08-2B, Grow Oak View Estates) .......................................................3 14 Approve Liquor, Tobacco and Used Vehicle Sales Licenses .............................................. 4 15 Approve 2008 hnprovement Projects & Equipment Purchases........................................... 4 16 Resolution R166-07 approving Reimbursement Resolution/2008 Equipment Purchases... 4 17 Approve Budget Amendment/Purchase Fire Equipment..................................................... 4 18 Approve 2007 City Administrator Review Summary.......................................................... 4 019 TRUTH IN TAXATION HEARING 20 Motion to Open Public Hearing ............................................................................................ 4 21 Motion to Close Public Hearing ........................................................................................... 4 22 Motion to Direct Staffto Add Approval of the 2008 Budget to the 12-18-07 Agenda .......5 23 CONSIDER CHANGES/GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC 24 ASSOCIATIONS 25 Motion to approve ........................ .......... ...... ..................... ................................ .................... 5 26 ADMINISTRATOR REPORT ............:..................................................................................... 7 27 MAYOR/COUNCIL INPUT 28 Snowplowing ........................................................................................................................ 7 29 Anoka County Legislative Agenda Update........................................................................... 7 30 Electronics Recycling in Andover ........................................................................................ 7 31 ADJOURNMENT......................................................................................................................8 0 O~ 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 4,2007 7 MINUTES 8 9 10 The Regular Bi-MontWy Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, December 4,2007, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: Ken Orttel 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Others 20 21 22 PLEDGE OF ALLEGIANCE o;~ 25 RESIDENT FORUM 26 27 Mr. Eric Kohnke - 921 158th Avenue NW, stated he is the resident with the non-compliant septic 28 system that was approved by the City Inspector in 2003. He stated this past Saturday they were 29 notified by the arbitration company that they would not receive any damages because of the 30 disclosure law and miscellaneous other things. 31 32 Mr. Kohnke asked the Council why they make them obtain permits. Mr. Dickinson stated permits 33 are to comply with the International Building Code and with that there is a permitting process. The 34 City is also charged with managing on behalf of the State of Minnesota certain building 35 requirements, fire codes, building codes, etc. They also do a licensing of contractors within the City 36 of Andover so permits are pulled so they know they have licensed and insured contractors that are 37 working with the City. 38 39 Mr. Kohnke wondered how this benefits the homeowner, given their situation because they are the 40 ones paying for it. Mr. Dickinson stated the permit that would have been pulled for that compliance 41 inspection would have been before Mr. Kohnke was the homeowner. When dealing with septic 42 systems, the people who are in charge of doing the design are licensed by the State of Minnesota. 43 Their inspectors are licensed to inspect what a compliance inspector and designer indicates needs to 044 be done. He stated in this process, a compliance inspector identified what needed to be done, which "1-5 was the replacement of a tank on this site and the City Inspector, through the Building Department, 46 went out and inspected the installation of a tank. The tank was installed as it should have been. 47 48 Mayor Gamache indicated Mr. Kohnke has had issues and he did not believe the inspection was 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 2 1 adequate and asked for their opinion on what inspectors are supposed to do. What he has 2 experienced with his own home is that they look for a few different things and they come out before 3 and after the work is done to see what it looks like. The inspector is not out there during the entire 4 construction period. Along the way they examine and inspect the construction. 5 6 Mr. Kohnke explained his interpretation of what happened after the arbitration hearing. He reviewed 7 the history of the case with the CounciL In 1999 a cesspool created the failure on his property. 8 There were probably two cesspools on the property and there is still one in use on the northwest side 9 of the home. He wondered how the City can guarantee him that the one that was replaced in April 10 2003 was actually the cesspool that caused the failure in 1999. He stated no one has been able to tell 11 them which cesspool caused the failure in 1999. He stated there is supposed to be a drain field on 12 the east side of their driveway and it is not. He thought Tiger Excavating saw the drawing and 13 assmned there was a drain field there. 14 15 Mr. Kohnke wondered why the inspector did not go into the home to make sure all the plmnbing was 16 actually connected. 17 18 Mr, Dickinson explained the process for an inspector to be called out to the residence for inspection. 019 He recalled what was identified on the compliance inspection for how the tank was replaced was 20 indicating the tank was in front of the house. He stated the inspection is triggered by the permit 21 process. 22 23 Councilmember Trude wondered if someone chose to connect a second bathroom to a cesspool, 24 would there be any way the City would know what someone is doing on their private property 25 without someone coming to tell them. Mr. Dickinson stated if they did not pull a permit or if they 26 did not have any other reason to be in the house, they would not know that. 27 28 Mr. Dickinson stated when they pulled the permit, they were indicating they were working from a 29 compliance inspection and the property owner would have indicated they wanted to replace the tank 30 in front of the house. 31 32 Mr. Kohnke asked how the City knew it was the one in front of the house that needed to be replaced. 33 Mr. Dickinson stated without all the information in front ofhim he would not be able to quote to him 34 but Tiger would have come in and applied indicating that tank as the one they would be replacing. 35 The compliance inspector would have reviewed the design at that time. 36 37 Councilmember Trude asked what the role of the Minnesota Pollution Control Agency is. Mr. 38 Dickinson stated they license both the installers, the designers and also the inspectors. 39 040 Mr. Kohnke asked to see the paperwork the City has on file that tells him that the cesspool that 'l1 caused the failure in 1999 is the one that was replaced. Mr. Dickinson stated he requested nmnerous 42 times that Mr. Kohnke come in and sit down to review the file with them and he even offered an on- 43 site visit from the City and County to his property and he is still offering it. He stated they would 44 like to see this get fixed and taken care of as soon as possible. 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 3 1 2 Mr. Kohnke stated he did try to get the City's help and their response was "it is not our responsibility 3 to find your drain field and you need to hire someone else". It was at that point that he went to the 4 MN Pollution Control Agency. 5 6 The City Council asked Mr. Kohnke if he could sit down with Mr. Dickinson to see what can be 7 resolved and if there is any financing possible Mr. Kohnke could apply for to take care of the 8 problem. Mr. Kohnke indicated they have applied for fmancing and make too much money to 9 qualify for any. He stated they just had their system pumped and will continue to pump it. 10 11 Mr. Dickinson stated the City will work with Mr. Kohnke to help him try to fix the problem. 12 13 14 AGENDA APPROVAL 15 16 Councilmember Jacobson stated on item 9 he suggested they add a line to the summary that reads 17 "Subject to review by the City Attorney for Form and Legality". Mr. Dickinson stated that is 18 acceptable language. 019 Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried 20 21 upanimously. 22 23 24 APPROVAL OF MINUTES 25 26 November 6, 2007, Regular Meeting, Cont.: Correct as written. 27 28 November 20, 2007, Regular Meeting: Correct as amended. 29 30 Councilmember Trude stated on page 4, line 29, she was talking about one of the conditions they 31 were amending with Northern Natural Gas and the quote should read ''Northern Natural Gas agrees 32 to allow the City to encroach on the pipeline easement for a future parking lot". 33 34 Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried 35 unanimously. 36 37 38 CONSENT ITEMS 39 040 Item 2 Approval of Claims 141 Item 3 Rej ect Feasibility ReportJT erminate Project/07 -11/14259 - 7th Avenue NW Sewer & 42 Water Extension (Rosella Sonsteby) (See Resolution RI64-07) 43 Item 4 Order Feasibility ReportJ08-2/2008 Overlays (08-2A, Northglen Areas Addition & 44 08-2B, Grow Oak View Estates) (See Resolution RI65-07) 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 4 1 Item 5 Approve Liquor, Tobacco and Used Vehicle Sales Licenses 2 Item 6 Approve 2008 Improvement Projects & Equipment Purchases 3 Item 7 Approve Reimbursement Resolution/2008 Equipment Purchases (See Resolution 4 RI66-07) 5 Item 8 Approve Budget AmendmentlPurchase Fire Equipment 6 Item 9 Approve 2007 City Administrator Review Summary 7 8 Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried 9 unanimously. 10 11 12 TRUTH IN TAXATION HEARING 13 14 This year the Andover City Council is required to hold Truth in Taxation meetings. These meetings 15 give the public the opportunity to comment on the proposed 2008 budget and tax levy. 16 17 Mr. Dickinson reviewed the proposed levy and budget with the Council and residents. 18 019 Councilmember Jacobson asked about the School District. Mr. Dickinson stated this does not 20 include the referendum that was approved in November. 21 22 Councilmember Jacobson stated that the proposed amount is $10,118,000 for 9.02 percent increase 23 and this is due to increased valuations during the year along with any new construction projects in 24 the City so they are getting more money but the rate they are charging, the levy is realIy 1.3 percent. 25 Mr. Dickinson indicated that is correct. 26 27 Mr. Dickinson reviewed the General Fund and showed some graphs. 28 29 Motion by Jacobson, Seconded by K,night, to open the hearing at 7:37 p.m. Motion carried 30 unanimously. 31 32 Mr. Winslow Holasek commended the City on keeping the taxes down because he also owns land in 33 Ramsey and they have a higher tax increase. He thinks the City has a good sound budget, they do the 34 essential services and they are consistent. 35 36 Motion by Jacobson, Seconded by Knight, to close the hearing at 7:41 p.m. Motion carried 37 unanimously. 38 39 Councilmember Trude stated they all attended a dinner that was held recently with all the elected 040 officials in the County of Anoka and met a former Mayor and former Councilmember of Columbia 41 Heights and they are looking at providing all their Police and services with the County because of 42 retirements of their Police Chief and other high level police authorities. She stated this is always 43 something cities are looking at. 44 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 5 1 Motion by Jacobson, Seconded by Knight, to direct the City Staff to place the approval of the 2008 2 budget on the consent agenda at the December 18, 2007 City Council meeting. Motion carried 3 unanimously. 4 5 Mr. Dickinson noted there was not a need for a continuation of the public hearing and he invited 6 residents to still call him with any questions they have. 7 8 9 CONSIDER CHANGES/GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC 10 ASSOCIATIONS 11 12 Director of Public Works/City Engineer Berkowitz explained this item is in regard to considering the 13 proposed changes to the Guidelines for Field Usage by Youth AtWetic Associations as recommended 14 by the Park & Recreation Commission. 15 16 Mayor Gamache asked for some examples of damage being done and also how much escrow they 17 were looking at. Mr. Berkowitz stated it would be a $2,500 escrow. 18 019 CounciImember Trude asked if the escrow is just for the Andover Station North facility or would it 20 be for all associations. Mr. Berkowitz indicated it would be for everyone and the fields they are 21 usmg. 22 , 23 Mr. Berkowitz stated one example of damage to Andover Station North is the teams are playing 24 "pepper" on the fencing and ruining the fence. Mayor Gamache wondered how they will determine 25 the damages from associations versus damages by vandals. Mr. Berkowitz thought the determination 26 would have to be reviewed. He thought this is somewhat subjective and would have to be reviewed. 27 28 CounciImember Trude thought this would force the City to patrol a park right after use to determine 29 if anything has been damaged. She thought that would be too demanding and hard to manage. She 30 thought they should focus on the risk of each activity and what the costs are. 31 32 Mr. Berkowitz reviewed some damages and issues with clean up and indicated the City staff is also 33 cleaning up every day after the parks have been used. 34 35 Mayor Gamache stated the clean up is basic for any park function. The moving of things is also 36 nonnal for maintenance reasons. He sees the $2,500 damage deposit, as not really a damage deposit 37 but more of a maintenance deposit. 38 39 Mayor Gamache indicated he would prefer they look at this to see if they can get the problem solved O:~ without having the $2,500 damage deposit. 42 CounciImember Knight wondered if they talked to the Associations about this and when fields are 43 being used by multiple associations and teams, how would they assess the damages and clean up. He 44 would rather appeal to the common sense of the people running programs and ask that they step up 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 6 1 and handle this stuff and if they don't, make some changes. 2 3 Councilmember Trude thought they may need to have a meeting with the Associations regarding 4 this. Mr. Dickinson stated they are coming forward because they have constant contact with these 5 organizations year round and apparently to get final closure on these things is not working. They are 6 not excessively staffed and if they are going to try to make things efficient and continue to move 7 things through with the same level of staff, they do need some cooperation. 8 9 Councilmember Knight wondered if they could draw up a list of things to do when the teams leave 10 the field and then hold them accountable. Mayor Gamache thought this would go a long way. He 11 thought if there are issues of damage, they need to bring that forward to the associations. 12 13 Councilmember Jacobson stated the damage deposit fee is not in the guidelines, it is in the memo so 14 they can forget that. He stated they received a red lined copy of the guidelines and would like to 15 throw that out and go back to the guidelines that are in the packet because with just two or three 16 words they can make all the changes needed. 17 18 Councilmember Jacobson stated in the guidelines provided in the packet, 2.1.1 the very last line that 019 is underlined "affidavit as to the accuracy of the number of participants last vear. . ." Councilmember 20 Trude stated on the page there is a typo on the second line that is underlined "obtain" should be 21 "obtained" and when they added 501(c)3, the proper way to refer to that tax code is a smallletler 22 lower case c and three is in parenthesis, 501 c(3). 23 24 Councilmember Jacobson stated on the back page, number 4 under Association Costs, fourth line 25 starts out as "or cleaned" and should be "or clean". He thought with those changes, everything 26 should be correct. 27 28 Councilmember Trude wondered what the Council thought was on the last line stating if they do not 29 pay the invoice within thirty days, they cannot use the fields and there is not any due process. Mayor 30 Gamache stated it also talks about cleaning the site and he wondered how far they would need to go 31 to clean it. Councilmember Jacobson thought staff would use some judgment when they look at 32 some of those things. If it gets to be a problem and they get a lot of complaints they can come back 33 and look at it again. 34 35 Mr. Berkowitz thought what they would look at is to have their Maintenance/Parks Department bring 36 the information to him and he will sit down with Mr. Dickinson and review it. He stated it is 37 obvious when it is excessive and they can document with pictures and other information. He was 38 hoping with some statement in there if it is not a damage deposit, there is something they can talk to 39 the associations on so they know we may be sending an invoice which hopefully will spur them more 01~ of an initiative to get the fields cleaned up. 42 Councilmember Trude stated she would like to see the last sentence pulled out. Councilmember 43 Knight stated if they were to remove item 4 it would not bother him. Councilmember Trude thought 44 they needed to discuss this further at a workshop. I 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 7 1 2 Mayor Gamache stated it looks to him like they are more concerned about the clean up. He thought 3 if the Parks Department could sit down with the associations regarding clean up, it might help. 4 5 Motion by Jacobson, Seconded by Knight, to approve the changes to the Guidelines for Field Usage 6 by Youth Athletic Associations as amended removing Item 4 regarding association costs which 7 would go to a workshop for discussion and possible addition at a later date. Motion carried 8 unanimously. 9 10 11 ADMINISTRATOR REPORT 12 13 City Administrator Dickinson updated the Council on the administration and city department 14 activities, meeting reminders and miscellaneous projects. 15 16 Motion by Jacobson, Seconded by Knight, to move the first January Council meeting in 2008 to 17 January 2, 2008 at 7:00 p.m. Motion carried unanimously. 18 Q19 Motion by Trude, Seconded by Knight, to have all Commission Members' terms expiring in 20 2007 to be extended until new Commissioners are appointed. Motion carried unanimously. 21 22 City Engineer Berkowitz updated the Council on road improvements projects in the City. 23 24 Mr. Berkowitz asked for Council input on the water tower logo after the tower is painted. The 25 Council consensus was to keep the tower beige and add "Andover" along with the City tree. 26 27 28 MAYOR/COUNCIL INPUT 29 30 (Snowplowing) - Councilmember Jacobson did not feel that the snowplowing is up to the standards 31 they have had in the past and he knew they are probably plowing later and he suggested they take a 32 look at that to see if they can improve on that. Mayor Gamache stated usually the policy is that they 33 wait for the final snow unless it is a real heavy snow. Mr. Berkowitz reviewed with the Council how 34 they handled the snow fall on Saturday. He stated they will definitely review this. 35 36 (Anoka County Legislative Agenda Update) - Councilmember Jacobson stated at the EDA meeting 37 they talked about some initiatives by Anoka County for their Legislative Agenda for 2008 and he 38 wondered if Mr. Dickinson could report back to the City Council regarding this also. 39 O~ (Electronic Recycling in Andover) - Councilmember Jacobson stated he received an email regarding recycling appliances and electronics on January 12, 2008 from 9:00 a.m. to 1 :00 p.m. at Sunshine 42 Park. He stated there will be a fee for appliances but there will be no fee for electronics. This is only 43 for residents and proof needs to be shown. 44 I 0 Regular Andover City Council Meeting Minutes - December 4, 2007 Page 8 1 2 Motion by Knight, Seconded by Jaco.bson. to adjourn. Motion carried unanimously. The meeting 3 adjourned at 8:30 p.m. 4 5 Respectfully submitted, 6 7 Susan Osbeck, Recording Secretary 8 9 10 11 12 13 14 15 16 17 18 Q19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 d~ 42 @ 0 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 18, 2007 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $182,896.62 on disbursemerit edit lists #J - 2 from 12/06/07 to 12/13/07 have been issued and released. 0 Claims totaling $74,221.00 on disbursement edit list #3 dated 12/18/07 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $257,117.62. Please note that Council Meeting minutes will be used as documented approval. 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FROM: Don Olson , NOVEMBER BUILDING PERMITS ' PermitIPlan Tax Total Valuation I Residential $ 2,656,09 $ 105,00 $ 2,761.09 $ 210,000.00 Single Family I 2,656.09 105,00 2,761.09 , 210,000.00 Septic - Townhome - 3 Additions 2.769.11 80.50 2,849.61 161,000,00 I Garages 372,98 6,60 379.58 13,200,00 4 Basement Finishes 400,00 2,00 402,00 I Commercial Building 878,87 19,13 898,00 38,270,00 Pole BldgslBams I - Sheds I - Swimming Pools - 2 Chimney/Stove/Fireplace 100,00 1.00 101.00 5 Structural Changes 485.25 12.35 497,60 23,700,00 I Porches 165.08 2.10 167.18 4,200,00 3 Decks 236.75 2,70 239.45 5,200.00 Gazebos - , Repair Fire Damage " - 183 Re-Roof 9,500,00 91.50 9,591.50 45 Siding 2,250,00 22.50 2,272.50 6 Other 2,124.47 63.50 2,187.97 127,015.00 1 Commercial Plumbing 160.46 2,00 162.46 4,000,00 Commercial Heating , - I Commercial Fire Sprinkler 855.94 20,75 876,69 41,500,00 Commercial Utilities - Commercial Grading - I 257 Total Building Penuits $ 22,955.00 $ 431.63 $ 23,386,63 $ 628,085.00 , , PERMITS PermitIPlan Tax Total Fees Collected 257 Building Penuits $ 22,955.00 $ 431.63 $ 23,386,63 Ag Building - Curb Cut . 1 Demolition 50,00 50,00 2 Fire Penuits 100.34 100.34 Footing - Renewal . Moving - 14 Heating 760,00 7,00 767,00 15 Gas Fireplaces 750.00 7.50 757.50 31 Plumbing 1,695.00 I ' 15.50 1,710.50 63 Pumping 945,00 945.00 Septic New - 4 Septic Repair , 200,00 2,00 202,00 1 Sewer Hook-Up 25.00 25,00 I Water Meter 50.00 50,00 Sewer Change OverlRepair - Water Change Over , . I Sac Retainage Fee 16.75 16,75 1 Sewer Admin, Fee 15,00 15,00 2 Certificate of Occupancy 20,00 20,00 1 License Verification Fee 5.00 5.00 Reinspection Fee - 20 Contractor License 1,000.00 1,000.00 Rental License - Health Authority . 414 TOTALS $ 28,587.09 $ 463.63 $ 29,050,72 $ 628,085.00 , , Total Number of Homes ITD 2007 90 Total Number of Homes ITD 2006 150 Total Valuation YTDI I 2007 $ 25,522,202.30 Total Valuation YTDI I 2006 $ 31,267,512.48 Total Building Department Revenue YTD 2007 $ 550,611.31 Total Building Department Revenue ITD 2006 $ 695,891.56 " " ~ Q., o o 0 0 0 0 0 0 0 z z z z z z z z ~ ~ ~ ~ ~ ~ ~ ~ IlJ IlJ IlJ l1) IlJ IlJ 11) iU ~ :g ~ ~ ~ ~ ~ ~ ~ ~ ~ LiS tiS ~ J3 us tiS ~ ~ :I: :I: :I: :I: :I: :I: :I: :I: ~ ~ ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ ~ ~ ~ ~ ~~ ~~~O ~~ ~~~ ~~ ~O ~~~ ~- ~~ Q.iN~~ ~= ~:!::! Q~ Qj~ a;== Q.i~ _ O'"l::t (.)__0 UM (.)__ Ul""'"l u- U"~'''o:::l. 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Cl) , ~ ~ ..... ~ ~u g -;; >- .c N cr-r-r-r- U ,....: $.-( _ ._ 0- 0 0 0 c:o s.. ~ ~ t"i ~oooo r.f.l ~ ;:j -<;:: [(J::::: 0 :t:NNNN :9 '" 0'- ~~ Z ~tkl~kl 0: 5- ,~o. t::.. .. ...c.c.c.c .. 0 ...., S .c '" ,:! 05 e e' e e 05 U U 0 i..:~ 0 -g~~~~ -g ........ U ~ 'C 6 (1) 0 0 0 0 11) c.. ~ ~c.. _ >;z:;z:;z:;z: > -<: cv 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US .-/ TO: CC: FROM: Jason J, Law, Asst. City Engineer SUBJECT: Accept Feasibility Report/Order Public HearinglProjects 08-02A, 2008 Overlays - Northglen Area & 08-02B, 2008 Overlays - Grow Oak View Estates) - Engineering DATE: December 18, 2007 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for street improvements for Projects 08-02A, 2008 Overlays - Northglen Area & 08-02B, 2008 Overlays - Grow 0 Oak View Estates. DISCUSSION Identified in the City's 2008-2012 Capital Improvement Plan are two development areas (Northglen Area and Grow Oak View Estates) where the roads are scheduled for reconstruction, The development areas are shown on the attached location maps, The developments have existing bituminous curb that will be replaced with concrete curb and gutter, The properties that benefit from the improvements will I, be assessed 25% of the total project cost as identified in the City's Roadway Reconstruction Assessment Policy. When reconstructing streets, existing bituminous curb is replaced with concrete curb and gutter, the existing bituminous surface is reclaimed, storm sewer improvements are completed as necessary, and a new bituminous surface is paved. This has been a very effective reconstruction method since the City began the process back in 1996, Informational meetings were held with the residents in early November to discuss the projects and provide preliminary information. The total project cost is estimated at $1,033,480,00. The City's portion is estimated to be $775,110,00, while the assessed portion is estimated to be $258,370,00, The estimated assessment per unit for each area is as follows: 0 . Northglen Area: $1,730,00/ unit . Grow Oak View Estates: $3,780,00/ unit Mayor and Council Members December 18, 2007 Page 20f2 0 The difference between the assessment rates can be attributed to different lot sizes and varying number of units fronting along the proposed improvements in each area, BUDGET IMP ACT The street reconstruction projects would be funded from the City's Road & Bridge Fund (75% of total project costs) and through assessments to the benefiting properties (25% of total project costs). ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and ordering public hearing on Projects 08-02A, 2008 Overlays - Northglen Area & 08-02B, 2008 Overlays - Grow Oak View Estates. TF1~ Jason J, Law ./ / 0 Attachments: Resolution, Fea~ility Report (located in side pocket of packet), Neighborhood Meeting Sign Up Sheets & Resident Comments./ 0 CITY OF ANDOVER COUNTY OF ANOKA 0 STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF PROJECT NOS. 08-02A, 2008 Overlays - NorthQlen Area & 08-02B. 2008 Overlays - Grow Oak View Estates). WHEREAS, pursuant to Resolution No. 027-06, adopted the L day of December ,2007 a Feasibility Report has been prepared by the City EnQineer for the improvements: and WHEREAS, such report was received by the City Council on the 18th day of December , 2007; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated total project cost of $1,033.480.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project Nos. 08-2A & 08-2B, for the improvements. 2. The Council will consider the improvements in accordance with the report and 0 the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 1 ,033.480,00 3. A public hearing shall be held on such proposed improvement on the 15th day of Januarv, 2008 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law, MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 18th day of December , 2007 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Victoria Volk - City Clerk Cf\NDbVE~ Capital Improvement Plan Pr j t Nam : ANNUAL MILL AND OVERLAY (2008) NORTHGLEN. & NORTHGLEN 3RD ADD 'i/1J'Trrr! y""'fu-_. .~' '. ,"....,.,.-.....~l!~r1J~ "b 2ND ADD, "~"-: L,,, ""'(q ',h!"C" ,f, " 0; e, ~\ lit J ,1 J I~W~\)' l' ~- I I~O :\.v,+\) HIE!!! QUlCKSTROM IT ') ". l,;J,I:','I':':, r A~DT 'j '- W09.])LAN~""'1' ,ml wtH/'" ..,.,' f p6;6~;: I ' \ l'Il I " w ;. .w ,'1*1", ,. w;_ llDl;1 .,.".. ~ ~\/ /i.H. Q (. !n" ~ - ~ ~ . ;I.l Q w. ' r--_ _ /' I-~- f--~ -----.'l,..,:- "'H.\, "" '-- 0 0 :z: "'1 -I!!~w'"" , tlJ ',.,_ .,...- w".... " -< ~.=J'" .<() ~D .'- gJ 0 " ,l, _ ,,,fOOqV-. I W00DLA ~ I 6 ~ I-~,~ )l~tF:lZ ' CREEK ~RTHG:L~~ t=lll\11 A v~ .i'lll. " " ' ,i~ ,1411\ , l2ND 4THADDI 1 :z :z ,.t,...w"..,....w,...,..l\DDn4 4U4'1 \J;ADD- '(-I'T "",..............,..',,. '..,' " ;WHW ...q"..,,'. ,"" ,..~..... ~i 7 11 .'ttffiE' I ~ '\ "":;.1 'NORTHGLEN /i i ~ '."o;,€!'~,~ ~..,,".ill'''.:r .Y"-. - .>,...,............~; .. 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',' "tI 01ll1\):S: Om " ::T ~ ttl m <en 0 . _ m mO ( ~ 3 -f::o-i (I) . -;;::)> .:... Z z'" c G) i::t:; o en en~ l' C5 . ? Z ..... . '" z W ~ ..... '" '" . '" ~ 0 0 0 c: Cl \ <: t- O fJ{tp;t~;c:;'b;'''''-, , 0 ~NDbVE~ COMMENT SHEET 2008 Overlays (C.P. 08-2A) Northglen Area Tuesday, November 13, 2007 I 6:00 p.m.-7:00 p.m. INFORMATIONAL MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 / - W')k Name: Lj) {I J (L.. Address: 3 ~ l/ i) ) J f' 'j-t--, ex- A/(V C~()~ 0 Phone: ? td~~33'-'079(o E-Mail: Jt,Jj 7 Ie @ of e 6/ ffF {!()A Comments: --1/ j).." c...L C tUcl 'i? raL ~" ,y, ~ (J tJ j) ,,"-<I-- r)~ Cl h /A....rtj /l1C-t..e-f' (Q uav ') , 7 jj--J) ILPQ.~ Qn ~ ri-f. /~l ar:!-- dJ /1 () 'j-- , tll.LN~ W~ /V\.?lI '/ 60 M. .J /1<<10" d ~ CC ~~ /0 caJ-1 'O/l Ie f..u/'€/JLI i/ I h. 3 3 fC)(p5 ), , ?JJ2 M~ jrf)~ vv / l-t-.--" , /lu re VU {/c;t ~~/ I~ U,j'r"t/v/y. tr 1/ '1 ~ vyJS' C{J^P u/L (/ tyh J-r10V ('1 N , j- H--.e (! 4. (d~ Jq(J. /J/) i'ho/J (j I 0 H:\Engineering\City Projects\Open City Projects\08-02A 2008 Overlays (Northglen Area)\ Word Documents\CorrespondancelResidents\COMMENT SHEET,doc @ 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator orks/City Engineer ~ David D, Berkowitz, Director of Public FROM: Jason 1. Law, Asst. City Engineer SUBJECT: Order Plans & Specs/08-03/2008 Crack Sealing - Engineering DATE: December 18, 2007 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for 2008 Crack Sealing, Project 08-03, DISCUSSION 0 The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure, The crack sealing program divides the City into nine separate maintenance zones, Each year the streets in one of the nine zones, plus recently constructed new developments, are crack sealed, These areas are then seal coated the following year, The 2008 Crack Seal area is shown on the attached map, BUDGET IMP ACT The 2008 Crack Sealing project has been identified in the City's 2008-2012 Capital Improvement Plan, The funding for this work will be from the Road & Bridge Fund and the Construction Seal Coat Fund. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 08-03, 2008 Crack Sealing, Ruhmitred' rf?w-- Jason J, Law Attachments: Resolution & Location Map 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO, 08-03 FOR THE 2008 CRACK SEALING . WHEREAS, the City Council is cognizant of the need for the crack sealing improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2008 Crack Sealinq , Project 08-03; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ 0 Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of December , 2007 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 0 Q\CITY o:~ Capital Improvement Plan r ,NDOVE Proj ct Nam : ANNUAL STREET CRACK SEAL PROJECT 0 2008 STREET CRACK SEAL, ZONE 7 l~1:[J \ I ~( A~I~~ IPZ- . --to,': '(,511' \J.. T i& 'vJ J - ~ -" '-, /h: ill \,,1 ",J,,:!- t],J, .1; \--- I ,,,...so <i~~~ I~LiiW = H f-- ,1:; ,/'.<f" ~~ > c:~~~ -, - :::i II 1\ ~ i /~7Cl~1.~'=::jJ:: r,W\::: ~ /.:;; J/!;>; .- ~ ~ ~ ~/' :::3- ...NOKACO - """ . ~ [:If -- life " a", f'.. ~1.l:~~~N I- Ik-'" ~N~ ]jh P ~..-a "'" ;., / "';;; '-' ~ ~ I> f-- '2~~-f ~ - ~"'(:~ ~ 1 ... I'~;' IF ~ ~ ,if' -1= T .# ~ ~ / ~ y ,'00'" -\I .,,", or ~ - 'I\Vr:: ~~ Dl(I~ ~ ~~ ~ ,0'" C:..Ho, <( fT7JT 'I;' ~~~~ ::'.ro( ~ i-- \!l!!ll T.J c-, Ai! 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WWW,CI.ANDOVER,MN,US TO: Mayo, ond Counoil Momb", ~ CC: Jim Dickinson, City Administrator _ David D, Berkowitz, Director of Public Works/City EngineerJ:j:>~ FROM: Jason J, Law, Asst. City Engineer SUBJECT: Order Plans & Specs/08-04/2008 Seal Coating - Engineering DATE: December 18, 2007 INTRODUCTION The City Council is requested to order the improvement and direct the preparation of plans and specifications for Project 08-04,2008 Seal Coating, DISCUSSION 0 The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. The seal coat program divides the City into nine separate maintenance zones, Each year the streets in one of the nine zones, plus recently constructed developments, are seal coated. The 2008 Seal Coat areas are shown on the attached maps, The City of Coon Rapids will be preparing the final plans and specifications and administering the bids through the Joint Powers Agreement that has previously been approved, BUDGET IMPACT The 2008 Seal Coat project has been identified in the City's 2008 - 2012 Capital Improvement Plan, Funding for this project will be from the Road & Bridge Fund and Developer Seal Coat Fund, ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing the preparation of plans and specifications for Project 08-04, 2008 Seal Coating. 0 Attachments: Resolution & Location Maps 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 08-04 ,2008 SEAL COATING. WHEREAS, the City Council is cognizant of the need for the seal coating improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2008 Seal Coatinq , Project 08-04; and 0 BE IT FURTHER RESOLVED by the City Council to hereby direct the Citvof Coon Rapids. with assistance from the Andover Enqineerinq Department to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of December, 2007 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 0 ~\NDbVER$- Capital Improvement Plan Pr j ct Ham : ANNUAL STREET SEALCOAT PROJECT C 2008 STREET SEALCOAT, ZONE 6 H I HI- ...LJL -U UII ---1 .,. ., ~ :))-I ,r- ~ ~ ~EH11 In = J I If r-.~ ~EBgmf ~ cJ ~ ~ Il l ~,='I f- 9 ,rl\,I- T,);,~ t:- -r ~ EHEB'n-L Il ~ Ie-V "(~:~ t: f::- m r'-- ~ e-- f=" I - ~t-V"" I-- j~Effi~, ~ I~ <!~~ Ih ':'/1 1I1II1 I 11'1 lIlT Ii r~ h Ib- I/.L a"- >-- ,,-,/ .. +'f'1!:= I- e-- //TTl \ \> ~ " /rT 'T l"\ r~ ~Jf I~ - _ A.II-"f\i J""",\,\ I-- c.p}L- ""':" ,~1T UI 1.. I'T I'!!IlI n " tl J. ~ ~IJ J i I"~ ~ t:J ~ ~il II 11 tJJ:!: h Ti ~.JJllJ1 I II <> ~ II ~ m f-- "-' I ~., ~~ _>-- t:;);!~ ~~ II~ ~'l ~ \\ ~h .&, I ~,,~ "31 II fL Ffl ,pI ~ I ~ 11- lfi! ...-nh-'~ 'lip ,,v' ""'iTITF ~ft\1~C]"IQl!l ;;;:)Ill'\.. .. t=. 'II ~~~ _. .... I ~JII. I ~ ~K N Location Map w*, .-------~---'_.._---_.._".."'" LEGEND r/fQ ~Jftt I ft: ~ : ~~ (i1 Project Location (~" v ~ ~ r s ~n "~DL - ,1 :L Q Lots/Parcels ~ ~,. ~ e O!I Park IlJ ~Wt"-::r' 0 2,550 5,100 10,200 t-d:!i]"lQ,~~ ~ Water . . 4~.~ W 9> Right of Way Feet ~~~"-~ 0 City Limits @ 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrato~ SUBJECT: Adopt Resolution - City of Andover 2008 Budget & Certify 2008 Property Tax Levy DATE: December 18, 2007 INTRODUCTION Each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division, The deadline for submission this year is December 28th, DISCUSSION The 2008 Budget and Levy certification is the outcome of budget workshops with the Council, numerous staff meetings, and the December 4th Truth in Taxation Hearing, The overall City of Andover 2008 Budget proposes total revenues of $29,226,483 and total expenditures of $28,041,835, The $1,184,648 0 of revenues over expenditures reflects the sale of the open space referendum bonds with no anticipated land purchases in 2008, The 2008 Budget includes a total property tax levy of$10,153,718: $6,561,135 (64.6%) operational levy, $2,167,297 (21.3%) debt service levy, and $1,425,286 (14,1 %) capital levy. BUDGET IMPACT This will establish the 2008 City of Andover Budget and 2008 Property Tax Levy, ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that indicates a total 2008 property tax levy of $10,153,718 to be submitted to the Anoka County Property Records and Taxation Division by December 28th and establishes the 2008 City of Andover Budget. "- Attachment - Resolution 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2008 BUDGET AND 2008 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR, WHEREAS, the preparation and adoption of budgets is recognized as sound fmancial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 28, 2007; and WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 28, 2007. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2008 City of Andover Budget and the 2008 property tax levy totaling $10,153,718 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2008 City of Andover Budget by fund type as follows: REVENUES EXPENDITURES 0 General Fund $ 8,811,132 General Fund $ 8,885,654 Special Revenue Funds 1,923,905 Special Revenue Funds 2,087,887 Debt Service Funds 5,732,054 Debt Service Funds 5,737,763 Capital Projects Funds 7,728,527 Capital Projects Funds 6,191,856 Enterprise Funds 4,163,786 Enterprise Funds 4,238,480 Internal Service Funds 867 ,079 Internal Service Funds 900,195 Total $ 29,226,483 Total $28,041,835 Adopted by the City of Andover this 18th day of December 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk 0 CITY OF ANDOVER, MINNESOTA Attachment A Proposed 2008 Property Tax Levy 0 2008 Proposed Levy General Fund Levy $ 6,526,135 Debt Service Funds Levy 2004A G,O, Capital Improvement Bonds 374,934 2004 EDA Public Facility Revenue Bonds 934,203 2005B G.O, Capital Improvement Bonds 122,622 2006B G.O. Equipment Certificate 171,832 2007 G,O, Equipment Certificate 235,806 2008 G.O. Equipment Certificate 165,000 2008 G.O, Open Space Bonds 162,900 Total Debt Service 2,167,297 Other Levies Capital Projects Levy 0 Capital Equipment/Project 210,000 Parks Projects 57,680 Road & Bridge 1,107,341 Pedestrian Trail Maintenance 50,265 Lower Rum River Watershed 35,000 Gross City Levy $ 10,153,718 0 STATE OF MINNESOTA) o COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota,do hereby certify that I have carefully compared the attached Resolution No. _ adopting the City of Andover 2008 Budget and 2008 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 18th day of December 2007. Victoria Volk - City Clerk 0 0 S'\NDbVE~ G 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator~ SUBJECT: 2008 Debt Service Levy Changes DATE: December 18, 2007 INTRODUCTION Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2008 that would have been certified to Anoka County as part of prior years bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka 0 County, The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made, To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies, Attached is a resolution to update bonded indebtedness levies along with a brief description as to why there was a change, BUDGET IMPACT The 2008 City of Andover Debt Service Budget is current and up-to-date, This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2008, ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that would update certified bonded indebtedness levies for 2008. "- 0 Attachment: Resolution Updating Certified Bonded Indebtedness for 2008 Attachment A - 2008 Proposed Levy Certification Debt Changes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 RES, NO. - A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2008, WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness levies for 2008; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution updating bonded indebtedness levies that would have been certified Anoka County as part of prior year bond sales, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a portion of previously certified bonded indebtedness levies for 2008 as listed on Attachment A. Adopted by the City of Andover this 18th day of December 2007, CITY OF ANDOVER QTTEST: Michael R, Gamache - Mayor Victoria V olk - City Clerk 0 Attachment A CITY OF ANDOVER 2008 Proposed Levy Certification Debt Changes 0 County Levy City Levy Levy GENERAL OBLIGATION DEBT Scheduled Scheduled Changes Variance Explanation 56 2004A GO Capital Improvement Bonds 374,934 374,934 Ok 58 2005A GO Improvement Bonds 575,600 575,600 Paid for by assessments 60 2005B GO Capital Improvement Bonds 124,500 122,622 1,878 City has interest earnings in Debt Service Fund 61 2006A GO PIR Bonds 137,656 - 137,656 Paid for by assessments 62 2006B GO Equipment Certificate 174,782 171,832 2,950 City has interest earnings in Debt Service Fund 63 2007 GO Equipment Certificate 218,610 235,806 (17,196) City levying for two interest payments 2004 EDA Public Facility Lease Rev - 934,203 (934,203) Lease revenue payment per pledge agreement 2008 GO Equipment Certificate 165,000 (165,000) New 2008 issuance 2008 GO Open Space Bonds - 162,900 (162,900) New 2008 issuance Total $ 1,606,081 $ 2,167,297 $ (561,216) 0 0 STATE OF MINNESOTA) QOUNTY OF ANOKA ) CITY OF ANDOVER ) I, the rmdersigned, being the duly qualified and acting City Clerk of the City of Andover, Mimiesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a portion of previously certified bonded indebtedness levies for 2008 with the original record thereof preserved in my office, and have formd the same to be true and correct transcript of the whole thereof, IN TESTIMONY WHEREOF, I have herermto subscribed my hand this 18th day of December 2007. Victoria V olk - City Clerk 0 0 ~ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public SUBJECT: Approve 2008 Tri-City GIS Contract - Engineering DATE: December 18, 2007 INTRODUCTION The City Council is requested to approve the GIS Tri-City Contract for the year 2008, This contract is between the Tri-City Group (Andover, Fridley and Columbia Heights) and the 3M Company. 0 DISCUSSION , The City will receive 20 hours per week of GIS service through this contract. The current contract has been increased by 5% from the previous year. The amount ofthe 2008 contract is $32,640, BUDGET IMP ACT The funding is budgeted from the Drainage and Mapping Fund, water, sanitary and storm sewer funds, Lower Rum River Watershed Management Organization, right-of-way management fees and the Road & Bridge Fund, ACTION REOUIRED The City Council is requested to approve the GIS Tri-City Contract for the year 2008, Respectfully submitted, ~CJ, David D, Berkowitz Attachments: Consulting Services Agreement .,/ 0 cc: Blaine Hackett, 3M Traffic Safety Systems Division, 3M Center Building 225, St. Paul, MN 55144 0 CONSULTING SERVICES AGREEMENT This Agreement is made as of , 200_ (the "Effective Date"), by and between 3M COMPANY, a Delaware corporation, acting through its Traffic Safety Systems Division ("3M" or "Contractor") and the Tri-City GIS Joint Powers Organization, consisting of the Cities of Fridley, Columbia Heights and Andover, hereinafter "Tri-City," 3M and Tri-City are collectively referred to as "Parties" and individually as a "Party," WHEREAS, Tri-City requires services to provide GIS technical assistance to the Cities of Andover, Columbia Heights and Fridley; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 0 1. TERM 1.1 Term, The term of this Contract shall be from January 1, 2008, through December 31, 2008, unless earlier terminated by law or according to the provisions of this Contract. 2. CONTRACTOR'S OBLIGATIONS 2.1 General Description, Contractor will provide 2,361 hours annually of onsite GIS technical assistance to Tri-City, The Contractor will spend approximately 80 hours per month per each city in Andover and Fridley, and approximately 37 hours per month in the City of Columbia Heights, Additional hours may be contracted as provided in Section 3.4. 2.2 Conformance to Specification, The Contractor will provide the Services as set forth in Exhibit A, 0 0 2.3 Limited Warranty 3M warrants that the Services will be performed in a safe, professional' and workmanlike manner consistent with the applicable industry standards and this Agreement. 3M MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY OF MERCHANTABILITY, THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE AND ANY IMPLIED WARRANTY ARISING OUT OF A COURSE OF DEALING, A CUSTOM OR' USAGE OF TRADE. 3. PAYMENT 3.1 Service Fees The Contractor's fees for Services are set forth below ("Service Fees"). Service Fees do not include any taxes that may be due based on the Service Fees, or for reimbursable expenses, for which Tri-City agrees to pay directly or reimburse 3M. 0 Total Service Fees: $80,275.00 to be allocated as follows: Andover-$32,640,oo, or 40%; Fridley-32,640,oo, or 40%; Columbia Heights-$14,995,oo, or 20% 3,2 Invoices, Contractor shall, within fifteen (15) working days following the last day of each calendar month in which services were provided, submit an invoice on an invoice form acceptable to Tri-City, This invoice shall itemize I) the hours of services rendered listed by classification, 2) the date such services were provided, 3) a general description of the services provided, 4) the name of client receiving services, 5) the amount and type of all reimbursable expenses being charged to the Contract, 6) the dates of the performance period covered by the invoice, 3.3 Time of Payment. All invoices are due within thirty days from the invoice date, If Tri-City disputes any portion of Contractor's invoice, then Tri-City will: (a) pay 0 any amount not in dispute by the due date; and (b) within five business days after receipt of that invoice, inform Contractor in writing of the disputed amount and the specific reason(s) for withholding payment. On 2 0 Contractor's receipt of this, the Parties will work together in good faith to resolve such disputes in a prompt and mutually acceptable manner, Tri- City agrees to pay any disputed amounts within five days after the issues have been resolved, 3.4 Tri-City shall have the right to request changes within the scope of the Services; however, all such changes are subject to acceptance by Contractor, If any change causes an increase or decrease in the fees, or in the time required for performance, prior to commencing the services required by the requested change, Contractor shall notify Tri-City of such increase or decrease and the Agreement shall be modified in writing accordingly. Contractor shall not proceed with any change until a written amendment has been accepted by Contractor; however Contractor's right to payment for such change shall not be affected in the event Contractor agrees in writing to proceed prior to the completion of such amendment. 4, COMPLIANCE WITH LAWS/STANDARDS 4.1 General, 0 Contractor shall abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter pertaining to this Contract or to the facilities, programs and staff for which Contractor is responsible, 5, INDEPENDENT CONTRACTOR STATUS Contractor is an independent contractor and nothing herein contained shall be construed to create the relationship of employer and employee between Tri-City and Contractor, Contractor shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services, 6, INDEMNIFICATION Contractor shall indemnify, hold harmless and defend Tri-City, its members, officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which Tri-City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act, or negligent or willful omission of 0 Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor's obligations pursuant to this Contract. 3 0 7, INSURANCE 7.1 General Terms, In order to protect itself and to protect Tri-City under the indemnity provisions set forth above Contractor shall, at Contractor's expense, procure and maintain policies of insurance covering the term of this Contract, as set forth below. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the indemnity provisions herein, All retentions and deductibles under such policies of insurance shall be paid by Contractor, Each such policy shall not be canceled by the issuing insurance company without at least thirty (30) days written notice to Tri-City of intent to cancel. 7,2 Coverage, The policies of insurance to be obtained by Contractor pursuant to this section shall be purchased from a licensed carrier and shall include the following: A) Professional Liability (1) A professional liability insurance policy covering personnel of Contractor, if any, who provide professional services 0 under this Contract, which shall include the following coverages at a minimum: Personal Injury/Damage: $200,000 per person $600,000 per occurrence B) Workers' Compensation If applicable, Contractor shall procure and maintain a policy that at least meets the statutory minimum, 7.3 Certificates, Prior to or concurrent with execution of this Contract, Contractor shall file certificates or certified copies of such policies of insurance with Tri-City, 7.4 Failure to Provide Proof of Insurance. Tri-City may withhold payments for failure of Contractor to furnish proof of insurance coverage or to comply with the insurance requirements as stated above until such time the Contractor complies with the requirements of this Section. 0 4 0 8. SUBCONTRACTING Contractor shall not enter into any subcontract for the performance of the services contemplated under this Contract nor assign any interest in the Contract without prior written consent of Tri-City, 9, DEFAULT 9,1 Inabilitv to perform, Contractor shall make every reasonable effort to maintain staff, facilities, and equipment to deliver the services to be purchased by Tri-City. Contractor shall immediately notifY Tri-City in writing whenever it is unable to or reasonably believes it is going to be unable to provide the agreed upon quality of services, Upon such notification, Tri-City shall determine whether such inability requires a modification or cancellation of this Contract. 9.2 Dutv to Mitigate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy 0 hereunder, 10. TERMINA nON 10.1 With or Without Cause, Notwithstanding any other provision of this Contract, either Party may terminate this Contract at any time for any reason by giving thirty (30) days written notice to the other, Tri-City shall pay to Contractor the reasonable value of services received from Contractor as of the termination date, 10,2 Notice of Default. Either Party may terminate this Contract for cause by giving ten (10) days written notice of its intent. Said notice shall specify the circumstances warranting termination of this Contract. 10.3 Failure to Cure. If the Party in default fails to cure the specified circumstances as described 0 by the notice given under the above paragraph within the ten (10) days, or such additional time as may be mutually agreed upon, then the whole or any part of this Contract may be terminated by written notice. S 0 lOA Notice of Termination, Notice of Termination shall be made by certified mail or personal delivery to the other Party's Authorized Representative, Notice of Termination is deemed effective upon delivery to the address of the Party as stated in paragraph 12, 10.5 Effect of Termination, Termination of this Contract shall not discharge any liability, responsibility or right of any Party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination, in accordance with the laws of the State of Minnesota, 11. CONTRACT RIGHTS/REMEDIES 11.1 Rights Cumulative, All remedies available to either Party under the terms of this Contract or by law are cumulative and may be exercised concurrently or separately, and the exercise of anyone remedy shall not be deemed an election of 0 such remedy to the exclusion of other remedies. 11.2 Waiver. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of this Contract shall not be construed to be modification for the terms of this Contract unless stated to be such III writing and signed by authorized representatives of Tri -city and Contractor, 11.3 Force Maieure Contractor will not be responsible for the delay in its performance of any obligation under this Agreement caused by acts of God, legal restrictions, or any other similar conditions beyond the control of Contractor, 12, AUTHORIZED REPRESENTATIVE Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. 0 6 0 To Contractor: Andover: Division Vice President City Engineer Traffic Safety Systems Division City of Andover 3M Center Building 225 1685 Crosstown Boulevard NW ST. Paul, MN 55144 Andover, MN 55304 Fridley: Columbia Heights: Director of Public Works Public Works Director City of Fridley City of Columbia Heights 6431 University Avenue NE 637 - 38th Avenue NE Fridley, MN 55432 Columbia Heights, MN 55421 0 13, MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed by authorized representatives of Tri-City and Contractor. 14, LIMITATION OF LIABILITY. NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO THE SERVICES, THIS AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT, 15, SEVERABILITY The provisions of this Contract shall be deemed severable, If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not 0 affect the validity and enforceability of the remainder of this Contract unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either Party. 7 0 16, MERGER Final Agreement. This Contract is the final statement of the agreement of the Parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all pnor negotiations, understandings or agreements, There are no representations, warranties, or stipulations, either oral or written, not herein contained, 17, DISPUTE RESOLUTION 17,1 This Agreement will be construed and enforced according to the laws of the State of Minnesota, without regarding to its conflicts of law rules, Any litigation regarding this Agreement must be filed and maintained in the state or federal courts of the State of Minnesota and the Parties consent to the personal jurisdiction of such courts, No provision of this Section 17 will preclude either Party seeking injunctive relief to prevent immediate or irreparable harm to it, but the mediation stated in Section 17.3 will otherwise be fully exhausted before the commencement of any litigation, 0 17,2 EACH PARTY IRREVOCABLY WAIVES ANY RIGHT TO A JURY TRIAL WITH RESPECT TO ANY CLAIMS OR DISPUTES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Any lawsuit or other action, regardless of form; relating to this Agreement, including, without limitation, an action for breach of warranty, must be commenced within one year after the later of: (a) date on which the breach of warranty or other cause of action occurred; or (b) date on which that Party knew or should have known of that breach of warranty or other cause of action, 17.3 Prior to commencement of any litigation regarding this Agreement, the Parties agree to voluntary, non-binding mediation to resolve any dispute they may have, The mediation will be conduct by a mutually selected mediator (or if the Parties cannot agree, by a mediator selected by the CPR Institute for Dispute Resolution), in accordance with the CPR Institute's Model Procedure for Mediation of Business Disputes, The Parties will each pay its own attorneys' fees and will share equally the other mediation costs. While this mediation will be non-binding in all respects (except agreements in settlement of the dispute negotiated by the Parties), each Party will appear when directed by the mediator, be fully prepared to work toward the dispute's resolution, and participate in good faith. If the mediation does not result in a mutually satisfactory resolution of the dispute within ninety days after it is begun, either Party may commence an action as permitted under 0 Sections 17.1 and 17.2, All negotiations between the Parties pursuant to this Section 17 will be treated as compromise and settlement negotiations for 8 0 purposes of the applicable rules of evidence, IN WI1NESS WHEREOF, the parties hereto have executed this Contract on the date(s) indicated below, CONTRACTOR TRI-CITY GIS ORGANIZATION By: By: Title: Title: Date: Date: By: Title: Date: 0 By: Title: Date: 0 9 0 Exhibit A Contractor shall provide the following services generally described as GIS On- Site Support, including but not limited to: . Maintain and edit all GIS datasets being used for Companies GIS . Create new datasets by: 0 Heads up digitizing 0 Merging new datasets 0 Spatial analysis 0 Geoprocessing 0 Geocoding . Create and update GIS maps . Advise Tri-City on GIS projects and software . Maintain and keep records of GIS-related software and software licenses . Customize GIS software where applicable . Customize and maintain GIS related web pages Other non-GIS services: . Create and maintain Microsoft Access databases . Customize forms and reports using Microsoft Access 0 0 10 0 MEMORANDUM TO: AI Folie, Assistant Finance Director PW07-031 FROM: Jon Haukaas, Director of Public Works DATE: June 19,2007 SUBJECT: Transfer of Funds to Columbia Heights for Payment of GIS Consultant The Cities of Andover, Columbia Heights and Fridley have entered a Joint Powers Agreement (JPA) for employment of a GIS consultant. Each of the three cities agreed to fund the contract 0 cost for the GIS consultant for 2007 based upon their allotted share of hours. The agreed upon contract cost is $77,145, The City of Fridley's share ofthe annual contract cost is $31,075. The JPA has assigned Columbia Heights as the depository for funds and the responsible party for paying the consultant. The JPA requires a quarterly deposit of the City's share on the first day of each quarter to the City of Columbia Heights, The second quarter payment is due and we need to pay for April, May and June. Please transfer $7,768.75 to the City of Columbia Heights, attention Kevin Hansen, Public Works Director, 637 38th Avenue NE, Columbia Heights, MN 55421, for the April, May and June payments of the GIS consultant. Please charge to account number 101-0661-435-4340, If you have any questions, please contact me at ext. 3550. r JHH:jb ~V) cc: W, W. Burns \ 3'lolS. 00 ,,,J 0~te ~ !/ J ' //'~~ 0 / ~lC:;J., 0 Tri-City Quarterly Meeting Agenda 11/29/07 . How are we doing? Comments, complaints, concerns? . Hours are as follows 0 Andover = 846hrs of 960 0 Fridley = 831hrs of960 0 Columbia Heights = 576hrs of 640 . 2008 Contract . Map Updates should be up to date for all cities ,JW }v1lVp5 . Anoka GIS User Group info 0 i, 0 C I T y 0 F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayo, m>d Couocil Momb= ~ CC: Jim Dickinson, City Administrato ' David D, Berkowitz, Director of Public Works/City Engineer~ FROM: Todd J, Haas, Asst. Public Works Director SUBJECT: Consider MSA Revocations & Designations - Engineering DATE: December 18, 2007 INTRODUCTION The City Council is requested to approve the two attached resolutions regarding Municipal State Aid (MSA) revocations and designations, DISCUSSION It has come to our attention by MnDOT State Aid that two (2) of the proposed route alignments that were approved by the City Council last February have not had required resolutions approved and sent to 0 MnDOT, Because both routes were thought to be a minor adjustment to the MnDOT State Aid street system by City staff, we were not notified by MnDOT State Aid to prepare resolutions, City staff has been in contact recently with MnDOT State Aid staff about this, Just so you know, the City is currently collecting needs for both segments, The segments that are to be revoked are as follows: . MSAS 198-110-010 (149th Avenue NW- Round Lake Boulevard NW to 0.50 miles east of Round Lake Boulevard NW) . MSAS 198-110-020 (149th Avenue NW - 0,5 miles east of Round Lake Boulevard NW to 0.43 miles west of Crosstown Boulevard NW) . MSAS 198-116-030 (168th Lane NW - Verdin Street NW to 0.50 miles east of Verdin Street NW) The segments that are to be designated are as follows: . Andover Boulevard NW - Round Lake Boulevard NW to 0.43 miles west of Crosstown Boulevard NW . 167th Avenue NW - Verdin Street NW to 0,5 miles east of Verdin Street NW The location map of the realignments are attached for review, ACTION REOUIRED The City Council is requested to approve the attached resolutions, The first resolution is for revoking the existing designations and the second resolution is for the new relocated designations. 0 PZ~ Attachments: Resolutions & MSA Map 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS, WHEREAS, it appears to the City Council of the City of Andover that the streets hereinafter described should be revoked as a Municipal State Aid Street under the provisions of Minnesota Laws of 1967 Chapter 162; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that the streets described as follows, to wit: . Control Section #110, Segments 010 & 020 . Control Section #116, Segment 030 be and hereby are revoked as a Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota, 0 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration and upon his approval of the revocation of said streets or portions thereof. Adopted by the City Council of the City of Andover this 18th day of December , 2007, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Certification I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on December 18,2007, 0 Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA 0 STATE OF MINNESOTA RES, NO. A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS. WHEREAS, it appears to the City Council of the City of Andover that the streets hereinafter described should be designated as Municipal State Aid Streets under the provisions of Minnesota Laws of 1967 Chapter 162; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that these streets described as follows, to wit: . Andover Boulevard NW from Round Lake Boulevard NW to 0.43 miles west of Crosstown Boulevard NW . 16ih Avenue NW from Verdin Street NW to 0,5 miles east of Verdin Street NW to be and hereby established, located and designated as Municipal State Aid streets of said City, subjE;lct to the approval of the Commissioner of Transportation of the State of Minnesota. 0 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for their consideration and upon his approval of the designation of said streets or portion thereof, that same be constructed, improved and maintained as Municipal State Aid Streets of the City of Andover and to be known as Municipal State Aid Streets, Adopted by the City Council of the City of Andover this 18th day of December , 2007 , CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Certification 0 I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on December 18, 2007, Victoria Volk - City Clerk ~ "-;"0 -.J \.... ~ ':{;-t TotTi ,.-./ /~ ~ ! '~":C ~O...~O 172nd t>~ell- 0.4*4\'1 AVE. E.O.Z.'>~~....89 I L~O I ,.. ~",.'"\."'~'" "~" , ~ 110th w I J w ~~.,~~.~:~.~_:.., ~ ...p~e'~ , ,/ " . LA, " \\.. ....'0". _"'Ii fIl . m , -\ ~ 0 , " , w '\~ " . " '" 'i ,^, H.IV. i "J \ . '~ . c ~ ~ '" " \ \ : IG7th " w ,^, N.IY. z w " " " . . w i c: :\ - ~ ............. .......................~€.........~...... - " '0; .., a z "JI [\ 166th -- ~: z. l":-- " " ~: " N.W. " c.9.U 3-:~:z.8 = " / t-J".tp....,..,O clW~r/tJG , '" " / r . ,..--........ ; z ", ( , <",liS" -L-.. . . fl.W.@ 2'-2,.8 " z '" . g &~I~t(06€.. 159th ()...,,,~ z-S-.. 8 flZtlR24W ~ C 2021 z 0 c " " " LA.N.W. 021\ " w ~ 9 '" CROSSTOWN!::! - - " I ) r--/ -.1-.. ... I --~ \ BUNKER 0 S1\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 .(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator orks/City Enginee;rs:b David D, Berkowitz, Director of Public FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Accept Petition/Order Feasibility Report/08-10/3458 _142nd Avenue NW/WM - Engineering DATE: December 18, 2007 INTRODUCTION The City has received a petition from the property owner of 3458 - l42nd Avenue NW requesting the improvement of water main (see attached petition), Project 08"10, 0 DISCUSSION Currently the home is served by a private well and would like to connect to municipal water. BUDGET IMP ACT The cost of the improvement would be assessed to the property owner over a 5 year period, ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of water main for Project 08-10, , 3458 _142nd Avenue NW, Respectfully submitted, T~~ Attachments: Resolutio~titio~ Location Mal" cc: Patricia Mattson, 3458 _142nd Ave. NW, Andover 0 CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF WATER MAIN , PROJECT NO. 08-10, IN THE AREA OF 3458 _142ND AVENUE NW, WHEREAS, the City Council has received a petition, dated December 5. 2007 requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, 0 thereby making the petition unanimous, 2, Escrow amount for feasibility report is 0 3. The proposed improvement is hereby referred to the City EnQineer and he is instructed to provide the City Council with a feasibility report, MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 18th day of December , 2007, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Victoria Volk - City Clerk CS-ID 0 Date / d/!:) 1t):7 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements of watermain, sanitary sewer, storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefiting property, 0 Said petition is unanimous and the public hearing may be waived, We would like to be assessed over a 5 year period, Sincerely, (?~~ C:;/ 0~Jr propertyowner~ d. il1~uJ Address '31/5 e' - .-/y,;; /7& fl-t/..e ,;1/ , City, State, Zip ;4 /1 d.tJ t/ e.tr , /ll17 5.? 3 0 ,- Phone (Home) 7' tp 3 - 5</ b': '1 :5 0 7 (Work) C, {P /2.- "2-0 '1- '/<159' 0 G :\ST AFF\RHONDAA\FORMS\PETITION.DOC i ~ AV~ Page 56 I .. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrato~ SUBJECT: Approve 2008 Anoka County Sheriff Contract DATE: December 18, 2007 INTRODUCTION Each year the City Council approves the subsequent years (2008) law enforcement contract with the Anoka County Sheriffs Office as part of the annual budget process. The 2008 contract is attached for the City Council approval. DISCUSSION 0 The 2008 City of Andover Law Enforcement expenditure budget is $2,318,241.00 which is offset by a Police State Aid revenue budget of $103,400.00 and School Liaison revenue budget of $81,542.00 reflecting a net tax levy impact of $2,133,299.00. The Anoka County Sheriffs contract provides for 80 hours per day of patrol service, 12 hours per day of service provided by a Community Service Officer, a School Liaison Officer in the middle school and high school, a full-time patrol investigator (effective July 1 s~, and 50% of the costs associated with the Crime Watch Program's coordinator position. BUDGET IMPACT The contract total of $2,318,241.00 is contained in the City of Andover 2008 Budget. ACTION REOUlRED The Andover City Council is requested to approve the attached Anoka County Sheriffs Contract. - Attachment - Sheriffs Contract 0 0 Anoka County Contract No. 2007-0335 LAW ENFORCEMENT CONTRACT THIS CONTRACT is made and entered into this _ day of , 2007, by and between the County of Anoka, a political subdivision of the State of Minnesota, and the Anoka County Sheriff, hereinafter referred to as the "County," and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," for the period of January 1, 2008, through December 31,2008. WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County, through the Office of the Anoka County Sheriff (hereinafter Sheriff), for the performance of the law enforcement functions hereinafter described within the corporate limits of said Municipality; and WHEREAS, the County is agreeable to rendering such services and law enforcement 0 functions on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by Minn. Stat. SS 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants expressed herein, it is agreed as follows: I. PURPOSE The County, through its Sheriff, agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth. II. SERVICES TO BE PROVIDED BY THE COUNTY A. Except as otherwise hereinafter specifically set forth, such services shall encompass the duties and functions of the type normally coming within the jurisdiction of the Sheriff pursuant to Minnesota Law, and, in addition, the Sheriff and his duly assigned deputies shall, within the Municipality's corporate limits, exercise all the police powers and duties of city police officers as provided by Minn. Stat. S 436.05. 0 0 B. The rendition of services, the standard of performance, the discipline of the deputies, and other matters incident to the performance of such services and the control of personnel so employed, shall remain in and under the sole control of the Sheriff. C. Such services shall include the enforcement of Minnesota State Statutes and the municipal ordinances of the Municipality. D. The County shall fumish and supply all necessary labor, supervision, equipment, and communication facilities for dispatching, jail detention (including the cost of such detention), and daily patrol service as specified in Paragraph II.E. of this Contract, and shall be responsible for the direct payment of any salaries, wages, or other compensation to any County personnel performing services pursuant to this Contract. E. The County agrees to provide law enforcement protection as follows: For the period of January 1, 2008, through December 31,2008, the Sheriff will provide Eighty (80) hours per day of daily patrol service. Said daily patrol service shall be exercised through the employment of four patrol cars, to be supplied, equipped, and maintained by the County and staffed by Sheriff's deputies. Further, said daily patrol service will provide and fulfill those services and duties ordinarily provided and fulfilled by city police officers as provided by state 0 law and municipal police officers as provided by state law and municipal ordinances. The Sheriff will also provide twelve (12) hours per day of service by a Community Service Officer. In addition, the Sheriff will provide the service of a Community Service Officer for park security, twenty (20) hours per week, April through September. The Sheriff, upon consultation with the Law Enforcement Committee created pursuant to Paragraph VI. herein, shall determine the time of the day during which the patrol service shall be provided. The Sheriff may periodically change the times of patrol service in order to enhance the effectiveness of the coverage. The Sheriff will also provide an additional Patrol Investigator for the period of July 1,2008, through December 31,2008. The Investigator will provide an additional forty (40) hours per week coverage investigating crimes within the City of Andover. The Investigator will be issued a vehicle and be granted take-home privileges, per Anoka County Sheriff's Office Policy, for that vehicle. The Sheriff will also provide 2 full-time Deputy Sheriffs to be assigned as a School Liaison Officer, in the Municipality's schools during the school year. This will include the middle school and the high school. The County also agrees to cover 50% of costs 0 associated with the Crime Watch Program's coordinator position. The Municipality agrees to cover the remaining 50%. During the non-school months, these officers will continue to be - 2- 0 assigned in the Municipality to work in such areas as patrol I selected enforcement efforts, and crime prevention. III. DUTIES OF MUNICIPALITY A. It is agreed that the Sheriff shall have all reasonable and necessary cooperation and assistance from the Municipality, its officers, agents, and employees, so as to facilitate the p.erformance of this Contract. B. This Contract shall not alter the responsibility for prosecution of offenses occurring within the Municipality as is currently provided by law. Likewise, collection and distribution of fine monies shall be controlled in the manner provided by law. IV. COMPENSATIONITERM For law enforcement protection services as specified herein for January 1, 2008, 0 through December 31,2008, the Municipality agrees to pay to the County the sum of Two Million Three Hundred Eighteen Thousand Two Hundred Forty One Dollars and 00/100s ($2,318,241.00). Said sum is payable in four (4) equal installments due April 1, 2008; July 1, 2008; October 1, 2008; and December 31, 2008. The County agrees that the Municipality will receive a credit against its contract price obligation as a result of anticipated Police State Aide. The amount of the credit will be determined by the amount of money received per sworn officer from the State of Minnesota times the number of sworn officers charged to service the contract. V. RENEWAL This Contract may be renewed for a successive period of one (1) year. Said renewals shall be accomplished in the following manner: A. Not later than one hundred twenty (120) days prior to the expiration of the current Contract, the County, through its Sheriff, shall notify the Municipality of its intention to renew. Said notification shall include notice of any increase in total contract cost. 0 -' -3- 0 B. Not later than ninety (90) days prior to the expiration of the current Contract, the Municipality shall notify the Sheriff of its intention to renew and its acceptance of increased costs. C. The renewal shall be officially approved by the parties' respective governing bodies prior to expiration of the current Contract. VI. LAW ENFORCEMENT COMMITTEE The County, through its Sheriff or his designee(s), agrees to meet, from time to time, with any duly designated law enforcement committee of the Municipality. The purpose of said meetings shall be to make suggestions for improvement in the implementation of this Contract or for amendments thereto; provided, however, that no such suggestion or amendment shall be binding upon either party until reduced to writing and duly signed by the parties hereto. The membership of said committee, and the time and place of said meetings, shall be determined by the Municipality with reasonable notice to the Sheriff. VII. DISBURSEMENT OF FUNDS 0 All funds disbursed by the County or the Municipality pursuant to this Contract shall be disbursed by each entity pursuant to the method provided by law. VIII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds, and reports of all receipts and disbursements shall be made upon request by either party. IX. AFFIRMATIVE ACTION In accordance with Anoka County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall illegally be excluded from full- time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Contract on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. X. INDEMNIFICATION 0 The Municipality and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses, or damages, injuries or sickness resulting -4- 0 from the acts or omissions of their respective officers, agents, or employees, relating to the activities conducted by either party under this Contract. XI. TERMINATION This Contract may be terminated by either party at any time with or without cause upon not less than one hundred eighty (180) days written notice delivered by mail or in person to the other party. Notices delivered by mail shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to services rendered prior to such notice of termination. XII. NOTICE For purposes of delivering any notices hereunder, notice shall be effective if delivered to the Anoka County Sheriff, 325 East Main Street, Anoka, Minnesota 55303, on behalf of the County; and the City Administrator of the City of Andover, 1685 Crosstown Boulevard Northwest, Anoka, Minnesota 55304, on behalf of the Municipality. XIII. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING 0 It is understood and agreed that the entire agreement of the parties is contained herein and that this Contract supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous contract presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Contract shall be valid only when they have been reduced to writing and duly signed by the parties herein. 0 -5- 0 IN WITNESS WHEREOF, the Municipality, by its governing body has caused this Contract to be signed by its Mayor and attested by its Clerk, and the County of Anoka, by resolution of the County Board of Commissioners, has caused this Contract to be signed by the County Sheriff, Chairman of the County Board of Commissioners, and attested by the County Administrator, all on the day and year first above written. COUNTY OF ANOKA CITY OF ANDOVER . By: By: Dennis D., Chair County Board of Commissioners Its: Dated: Dated: ATTEST By: By: Terry L. Johnson County Administrator Its: 0 Dated: Dated: By: Bruce Andersohn Sheriff Dated: APPROVED AS TO FORM By: Dan Klint Assistant County Attorney Dated: 0 d k\contract\2008\andover -lec-2007 -0335.doc -6- ~ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrat~ SUBJECT: Approve Donations for 2008 Senior Class All Night Parties DATE: December 18, 2007 INTRODUCTION The City is starting to receive requests from the Senior All Night Party Donation Committees for a City donation to help fund activities in support of a High School Senior All Night Party. DISCUSSION For 2007 the City Council approved donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties. The question is whether or not the City Council wants to 0 proceed with that direction again in 2008. The donation amount would be used to assist each association to hold the All Night Party, with funds being used for foods, events and other miscellaneous items that celebrate the accomplishments of the graduating senior class. The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise the "party" and volunteer their time to the event. BUDGET IMPACT Funding for a donation is available through the City's Charitable Gambling Fund. Estimate of the total donation to all requesting schools in 2008 would be $1,200. ACTION REQUESTED Approve donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties in 2008. -- 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, and City Council ~ CC: Jim Dickinson, City Administrator FROM: Cindy DeRuyter SUBJECT: Recycling Agreement with Anoka County and the City of Andover DATE: December 18, 2007 INTRODUCTION The purpose of this agreement is to provide cooperation between the County and the Municipality to implement the solid waste recycling program in the Municipality by funding it. 0 DISCUSSION The County assists Andover in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to the City Of Andover for solid waste recycling programs. ACTION REOUIRED The City Council is asked to review and sign the Agreement for The Residential Recycling program. ~ Respectfully submitted, Cindy DeRuyter, Recycling Coordinator 0 0 Anoka County Contract # 2007-0249 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2008, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County will receive $404,703 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ l15A.557 (hereinafter "SCORE funds") prior to the effective date of this Agreement; and WHEREAS, Anoka County anticipates receiving an additional $404,703 in SCORE funds in the spring of 2008; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. 0 NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2008 through December 31, 2008, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ l15A.03, subdivision 24a. b. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. ~ l15A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing . processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal 0 solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. 1 0 f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. g. "Yard waste" shall have the meaning set forth in Minn. Stat. ~ l1SA.03, subdivision 38. 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 2,643 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. 11. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local 0 newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31,2008, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20,2008 and January 19,2009: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material. which has been collected 0 and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also 2 0 provide documentation on forms provided. by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of tills Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6.- BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2008 0 and January 19, 2009. Costs not billed by January 19, 2009 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7._ ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $58,031.20. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.04 per household for recycling activities only. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event insufficient SCORE funds are available. If the spring SCORE payment of $404,703 is not received or is reduced, the County may reduce the project maximum amount payable to the Municipality. The County will promptly notify the Municipality in the event that the project maximum will be reduced. 8. RECORDS. The Municipality shall maintain [mancial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The 0 Municipality shall maintain records sufficient to reflect that all funds received under this 3 0 Agreement were expended in accordance with Minn. Stat. ~ 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as - provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. ~ 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to 0 the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full eJllployment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum. the prevailing wages rates as certified by sai~ Department. 0 4 e. It is understood and agreed that the entire Agreement is contained herein and that 0 this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. . g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 1. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the 0 County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by .. the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality hannless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County hannless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of 0 the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date 5 0 of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates fIrst written above: CITY OF ANDOVER COUNTY OF ANOKA By: By: Dennis D. Berg, Chair Name: Anoka County Board of Commissioners Title: Date: Date: ATTEST: By: 0 Municipality's Clerk Terry L. Johnson, County Administrator Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney 0 6 0 @ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 .(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council members CC: James Dickinson, City Administrato / FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Cost-of-LivingAdjustment for Non-Represented Employees DATE: December 18, 2007 INTRODUCTION The City typically approves cost-of-living adjustments for non-represented employees at the last regular Council meeting of the calendar year for the following year. These adjustments would take place effective January 1, 2008. DISCUSSION 0 Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at three (3.0) percent, effective January 1, 2008. Non-bargaining employees, for purposes of this cost-of-living adjustment, include confidential and non.represented employees, supervisory staff and senior, level management personnel. Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. All other employees belong to collective bargaining units, which requires the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. BUDGET IMPACT Funding for cost-of-living adjustments is included in the 2008 City Budget. ACTION REOUESTED Adopt the attached resolution approving a three (3.0) percent wage adjustment effective January l, 2008, for non-represented City employees. Respectfully submitted, Af)nO-~ Dana Peitso 0 0 CTIY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. APPROVING COST-OF-LIVING ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2008 WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost-of-living standards as measured by the Consumer Price Index (CPI), and regional economic and market-based indicators; and WHEREAS, the annual percentage adjustments of three (3.0) percent effective January 1,2008, are within the expenditure guidelines established in the 2008 Budget; and WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. 0 NOW THEREFORE, BE IT RESOL YED that the City Council hereby approves cost- of-living adjustments of three (3.0) percent effective January 1, 2008, for all non- represented employees. Adopted by the City Council on December 18, 2007 Mayor Mike Gamache Attest: Vicki V olk, City Clerk 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council members CC: James Dickinson, City Administrat FROM: Dana Peitso, Human Resources Manager SUBJECT: Approval of Collective Bargaining Agreement/Public Works DATE: December 18, 2007 INTRODUCTION The City Council is requested to consider the adoption of the 2008 union contract. DISCUSSION For the 2008 Union Contract the only proposal on the table after bargaining was the Cost of Living. Cost-of-living adjustments for bargaining employees have been reviewed and are 0 proposed by both Management and the Union at three (3.0) percent, effective January 1, 2008. Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. BUDGET IMPACT Funding for cost-of-living adjustments is included in the 2008 City Budget. ACTION REOUESTED Approve Union Contract for the year 2008. Respectfully submitted, ~~ Dana Peitso 0 00 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: Approve Application for Exempt PermitlPheasants Forever DATE: December 18,2007 INTRODUCTION Anoka County Pheasants Forever has submitted an application for a raffle at an event they are hosting on March 8, 2008 at the Courtyards of Andover. 0 DISCUSSION The City can either: a) approve the application with no waiting period; b) Approve the application with a 30 day waiting period; or c) deny the application. ACTION REOUIRED The City Council is requested to consider approving the application with no waiting period. Respectfully submitted, ~'!Ja Vicki V olk City Clerk Attach: Application 0 Minnesota Lawful Gambling Page 1 of 2 6/07 0 LG220 Application for Exempt Permit For Board Use Only An exempt permit may be issued to a nonprofit organization that: Fee is $50 for Check # . conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. each event $ OiRGANIZA"rIQNIf',lFORMATION . . . . Organization rme (<-,"'/I -I/, P ^ E , f c^ -J J .~ Previous xmbling permit number A",.,o '" r.)/.ev /~ -.:..7 3?9 ~ Type of nonprofit organization. Check (-,f) one. o Fraternal o Religious o Veterans ~ Other nonprofit organization Mailin1 address /. J~ City 4 . State/Zip Code County c; II (' ";'7J" jlJ.rlf /.1l..j C oJU'-' , &:A ~JJ "'/..J /1/ S-S Y 5 J A...,ok:<, Name of (2ef executive off~cer (CEO) Daytime phone number .:;)<; ~ 5't ~ ,",,1 e. ........ ""7 ~ '" "7 b'S. 7.5' >- "/ 16 0 ~l!"l!"~~H:~:j~<ii~'t..'~.~~NE~Fjt~~j,F8'~~~V!I~G"FOR..PRbO.fjOF..:.~ONF'RqFIT.$TATUS'.' ..., '. * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status, _ NonprofitArticles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, SI. Paul, MN 55155 Phone: 651-296-2803 _ Internal Revenue Service -IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federal ID number and the date your organization initially applied for tax exempt status to: IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201 0 _Internal Revenue Service, Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a registered nonprofit 501 (c) organization with a group ruling b. the charter or letter from your parent organization recognizing your organization as a subordinate. ~Internal Revenue Service. proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. GAMBt.ING.PRE.MISESI.NFORMAT(()N ...... . ... . .. ... , . .. ..... . Name of pr~ises w!Jere gambling activity will be c~cted (for raffles, list the site where the drawing will take place) -'-"'-".-- . > 4/"/J ;:;;-{ A.-1 vJ €- Address (do not use PO ~ I TCity A,1hv"',...... I Zip Code I County Ie 115'Yf ,. ~jr. /," s:s-3;/j/ A"'~ ~ '. ~ Date(s) of activity (forraffles, indicate the date of the drawing) f'I1 ""N i, i, )- ,-7~Y Check the box or boxes that indicate the type of gambling activity your organization will conduct: o 'Bingo J2[ Raffles 0 'Paddlewheels o 'Pull-Tabs o 'Tipboards * Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the .Gambling Control Board, To find a licensed distributor, go to www,gcb,state,mn,us and click on List of Licensed Distributors, or call 651-639-4076, 0 Page 2 of 2 LG220 Application for Exempt Permit 6/07 LOGALONrrQF.9QVEf{NMENJAGKNOWLEDGMENTc... . . ....... ........ ...... 0 . ........ c If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check C..J) the action that the city is taking on Check C..J) the action that the county is taking on this application. this application. _The application is acknowledged with no waiting pericd. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). days. _The application is denied. _The application is denied. Print city name Print county name On behalf of the county, I acknowledge this application On behalf of the city, I acknowledge this application. Signature of county personnel receiving application Signature of city personnel receiving application Title Date I I Title Date _1_1- TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)] Print township name Signature of township official acknowledging application Title Date I I 0 CHIEF EXECUTIVE br=FICER'SSIGNATURE. . . .. . . The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the date of our gambling activity Chief executive officer's signature Date I Complete an application for each gambing activity: Financial report and record keeping one day of gambling activity required . two or more consecutive days of gambling activity A financial report form and instructions will be . each day a raffle drawing is held sent with your permit Within 30 days of the Send application with: activity date, complete and return the financial . a copy of your proof of nonprofit status, and report form to the Gambling Control Board. . $50 application fee for each event Questions? Make check payable to "State of Minnesota'~ Call the Licensing Section of the Gambling To: Gambling Control Board Control Board at 651.639-4076. 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy. This form will be made available the Board will be able to process your Board staff whose work requires access to in altemauve format (i.e. large print, Braille) upon application. Your name and and your . the information; Minnesota's Depariment of request. The information requested on this organization's name and address will be public Public Safety; Attomey General; Commissioners form (and any attachments) will be used by the information when received by the Board. All of Administration. Finance. and Revenue: Gamb.ling Control Board (Board) to determine the other informauon you provide will be private Legisiauve Auditor, national and intemational your qualiticauons to be involved in lawful data until the Board issues your permit 'M1en gambling regulatory agendes; anyone pursuant gambling activities in Minnesota. You have the the Board issues your permit, all of the to court order; other Individuals and agendes right to refuse to supply the informauon information provided to the Board will become that are spedfically authorized by state or requested; however, if you refuse to supply public. If the Board does not issue a permit. all federal law to have access to the information; this information. the Board may not be able to Information provided remains private. with the Individuals and agendes for which law or legal determine your qualifications and, as a exception of your name and your organization's order authorizes a new use or sharing of consequence, may refuse to issue you a name and address which will remain public. information after this Notice was given; and 0 permit If you supply the Informauon requested, Private data are available to: Board members, anyone with your consent CITY o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: FROM: Vicki V olk, City Clerk SUBJECT: Approve Application for Exempt Permit! Anoka Area Chamber Of Commerce DATE: December 18, 2007 INTRODUCTION The Anoka Area Chamber of Commerce has submitted an application for a raffle at an event they are hosting on February 22, 2008 at the Courtyards of Andover. 0 DISCUSSION The City can either: a) approve the application with no waiting period; b) Approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approving the application with no waiting period. Respectfully submitted, fJ.:?, !).!V Vicki V olk City Clerk Attach: Application 0 Minnesota Lawful Gambling Page 1 of 2 6/07 0 LG220 Application for Exempt Permit For Board Use Only An exempt permit may be issued to a nonprofit organization that: Fee is $50 for Check # . conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. each event $ ~nty t1o)<f-< * Do not attach a sales tax exempt status or federal 1D employer numbers as they are not proof of nonprofit status. _ NonprofitArticles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, SI. Paul, MN 55155 Phone: 651-296-2803 _ Internal Revenue Service -IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federallD number and the date your organization initially applied for tax exempt status to: 0 IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201 _Internal Revenue Service. Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a registered nonprofrt 501 (c) organization with a group ruling b. the charter or letter from your parent organization recognizing your organization as a subordinate. _Internal Revenue Service - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. #ty '/Jc>jCt Check the box or boxes that indicate the type of gambling activity your organization will conduct: o *Bingo ~ Raffles 0 *Paddlewheels o *Pull-Tabs o *Tipboards * Gambling equipment for pull-tabs, tlpboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076. 0 Page 2 of 2 LG220 Application for Exempt Permit 6/07 0 1IJ.iQO~E!l.)Nlm!~F";GqMf:gNIVIEN'J"".fACKNOWI.;EDGMENT:';' ~..~ ..""., If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check e.J) the action that the city is taking on Check (..J) the action thatthe county is taking on this application. this application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). days. _The application is denied. _The application is denied. Print city name Print county name On behalf of the county, I acknowledge this application. On behalf of the city, I acknowledge this application. Signature of county personnel receiving application Signature of city personnel receiving application Title Date I 1 Title Date-l-l_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)] Print township name Signature of township official acknowledging application Title Date 1 I 0 The information provided in this application is com the best of my knowledge. I acknowledge that the financial report will be completed and retu 30 ys of the date of our gambling activity. Chief executive officer's signature Date ILl /I 107 Complete an application for each ga Financial report and record keeping . one day of gambling activity required . two or more conseOJtive days of gambling activity A financial report form and instructions will be . each day a raffle drawing is held sent with your permit, Within 30 days of the Send application with: activity date, complete and return the financial . a copy of your proof of nonprofit status, and report form to the Gambling Control Board. . $50 application fee for each event. Questions? Make check payable to "State of Minnesota." Call the Licensing Section of the Gambling To: Gambling Control Board Control Board at 651-639-4076. 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy. This form will be made available the Board will be able to process your Board staff whose work requires access to in alternative format Q,e, large print, Braille) upon application, Your name and and your the information; Minnesota's Department of request The information requested an this organization's name and address will be public Public Safety; Attorney General; Commissioners form (and any attachments) will be used by the information when received by the Board. All of Administration, Rnance, and Revenue; Gambling Control Board (Board) to determine the other information you provide will be private Legislative Auditor, national and international your qualifications to be involved in lawful data until the Board issues your permit. lMlen gambling regulatory agencies; anyone pursuant gambling activities in Minnes<lla, You have the the Board issues your permit, all of the to court order, other individuals and agencies right to refuse to supply the Information information provided to the Board will become that are specifically authorized by state or requested; however, If you refuse to supply public. If the Board does nat issue a permit, all federal law to have access to the information; this information, the Board may not be able to information provided remains private, with the individuals and agencies for which law or legal detennine your qualifications and, as a exception of your name and your organization's order authorizes a new use or sharing of 0 consequence, may refuse to issue you a name and address which will remain public. information after this Notice was given; and permit. If you supply the information requested, Private data are available to: Board members, anyone with your consent @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755_8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: FROM: Vicki V olk, City Clerk SUBJECT: Approve 2008 Massage Therapy, 3.2% Malt Liquor and Tobacco Licenses DATE: December 18, 2007 INTRODUCTION Liquor, tobacco and used vehicle licenses expire on December 31, 2007. DISCUSSION 0 The following have applied for renewal oftheir licenses and paid the appropriate fees: Tobacco Off-Sale 3.2% Malt Liquor Bill's Superette Bill's Superette G- Will Liquors SuperAmerica SuperAmerica Therapeutic Massage Licenses On-Sale 3.2% Malt Liquor Cindy McKee (Body Image, Inc.) Tasty Pizza Karen Sathre (Andrews Chiropractic) ACTION REOUlRED Council is requested to approve the above licenses for the period January 1,2008 through December 31,2008. Respectfully submitted, Vicki V olk 0 City Clerk Attach: License applications ) fS-D'2; 0 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name tV! ~.L.t1t.JOr:s.. .Jnc.dbo..: ~-(JJ')/ L9L.)QJ'::5 Business Addresrd1 7-3 J<ouJV} / 1'1 J.-p ..A/vc//JYJ) JJ/}drJJJer /)J/V 6"6:;>01/ Business Telephone Number 74~-'/e2)-/} /7 Business Owner oJ) '))/o.m G, ~Mf=>m/?t""ALr Owner's Address /'ILJ.2J ~ov)l)d hk -' ,!J/ vri J9ndr"JJ/('=>fJ m.;V--S33'LJ~ 0 Owner's Telephone Number 7~'B-..~h-9hCC) Manager's Name di5hn Jij crJ./,/ Type of License: (Check each license being applied for) Retail Sale of Tobacco V Off-Sale 3.2% Malt Liquor On-Sale 3.2% Liquor :JCLiI'V\.eS' r Kas.-f- ~~Z;~d Applicant's Name (Print) 0 112-- OCis 3,d. ~-O!-D9: 0 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN,US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name RoJo;r>a.c)v::.r C0~~A JJ1c. cJ.~ ~ ~/')/.S So/)(:r~if. Business Address IIlOlj/ ~vru:l Lnbo -<~)J/d AJ~ ~l1dt:)vec //J/V ~63() Business Telephone Number 763-1j;>..7-05CYf Business Owner (.vi) J/t'J1Yl C. J:c0pma~e.r- Owner's Address )'/0:</ Roo~ ) /lh:, ,g;u:t /}ndt?/~.r; AJ/V 5'S3CJL) 0 Owner's Telephone Number 76-3,-~-9hc::Y"') Manager's Name Don G(Lh1) Type of License: (Check each license being applied for) Retail Sale of Tobacco V Off-Sale 3.2% Malt Liquor V On-Sale 3.2% Liquor :Jcz. iNLe~ r !<c<5+ ~;z:~ Applicant's Name (Print) / Applicant's Signature 0 0 ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Mailing Address : Speedway SuperAmerica LLC POBox 1580-License Dept. Springfield, OH 45501 COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE) 3.2 % MALT LIQUOR LICENSE To the City of Andover, County of Anoka. I, Ronald L. Edniston for Soeed~ . " of the City of Enon , County of Clark, OH :ouper nca LLL hereby make application for the following license(s): (Off-Sale) (On-Sale) established pursuant to an Ordinance passed by the Andover City Council. For the past five years my residence has been as follows: 221 Old Springfield Rd., South Charleston, OH 45368 0 I was born ----3l at Springfield, OH (month, day, year) (City, Village, or Town) I am the Treasurer of SrpF=!rlltt=ly C:11rl=lT'.QmQT"; i"!:I I 1 r (Title, Officer) (Name of Organization) located at the following address SuperAmerica # 4477 located @ 13727 Hanson Blvd. NW The date the organization was incorporated fomed on 07/18/1997 The name and address of the officers are as follows: Please see attached "List of Officers" Name of Business: Speedway SuperAmerica LLC dba SuperJlmerica # 4477 Business Address: 13727 Hanson Blvd. Nld Store Manager: Shandra Treichel 0 Store Phone Number: 763-767-2550 C:\Docurnents and SettingslScottA.CITY _HALLILocal Settings\Ternporary Internet Files\OLK15D\3.2% Malt LiquoLdoc 0 I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization. Iwill notify the City of Andover of any change in legal ownership or beneficial interest in such organization. I am_ am not~ engaged in the retail sale of intoxicating liquor. I have~ have not_ had an application for licenses rejected previously. Plassa saa "Attschrrent ~ I have_ have not~ been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. Gambling or gambling devices will not be permitted on the licensed premises. I have no intention or agreement to transfer this license to another person. I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. 0 . /, ~~4~ / ;;2-6~ 07 Signature of pphcant Date Ronald L. Edmiston, TrassUI'ar for SpaaEiuay SuparAmarics LLC License Fees:. . .......... ..i > . Temporary: $25:00 (3daymax.) Off-8aIEr3.2%MaltLiquor:$75.00 011-8ale3,2% MalfLiquor:$200.00 Denied License # 0 C:\Documents and SettingslScottA.CITY_HALL\Local Settings\Temporary Internet Files\OLKI5D\3.2% Malt LiquoLdoc 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name Speedway SuperAmerica LLC Phone 937-863-7191 Applicant's Address POBox 1580-License Dept., Springfield, OH 45501 Business Name SuperAmerica # 4477 Phone 763-767-2550 Business Address 13727 Hanson Blvd. NW Type of Business Conducted at Location Convenience store w/qasoline station 0 I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. ~1!;L ignature of Applicant /;;2- t 6 7 Ronald L. Eciniston, Treasurer for Speedway SuperAmerica LLC Date License/Renewal Fee: $250.00 Receipt #: 84</3 City Council Action: Approved Denied Date . 0 License # 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION 1. Nmne of AppHoant C' .\ ;.,~ .:S.- . _ \y\C~ 2. Applicant's Date of Birth (must be]8}'IS old) ~ 3. Telephone Number of Applicant llo'!> - 42.7- ~Oo-w 4. Home Address of Applicant l-;r-/ ( JSy-rh L~. 00 -" . ~lIV~ 5. AJdres~ of Business/Premises to be Licensed ~~ . 3'?---H s;- p.Ptil.~ ~~ C/_ O 6. Name of Business/Premises P.--V\9-7)...~ <::!.- 'X./Y'Y\..oO-C;;> Y/YV 7. Telephone Number for Business/Premises -/ LoJ. -. '-I Z7 - lJ::")? C, 8. Legal Description of Business/Premises to be Licensed --r'O\/n-^""_':Y~ ~n~ .I 9. ~eofOwner of Premises to be Licensed C___ Jv.v.v) .~ \'Y\ c. \It, 0 " 10. Address of Owner of Premises to be Licensed ) :1BL-} 5 ~~~ ~~ \?-;\\. .,A 11. Within the preceding five years has the applicant or spouse been convicted of any felony, crime or violation of any ordinance other than traffic. If so, provide the state or county of conviction, the date of conviction and the specific crime so committed. ~<-. )R'v'\4~ 12. If the applicant is a corporation list the names, addresses and dates of birth of all 1 ~sons having a beneficial interest therein (i.e. officers, directors, stockholders). >...~ \y\c..-\ho. ~ J'-I4/ JC:+j-1'J.... LA) \ )\1) ~'Ie..( ( / I 0 0 l~Of~~re~~ . -, 2:.~ -~~- > -'<"'.^O~, The information requested in items 1 ,2,3 and 9 must be provided for all ~~ers, lessees, operators and massage therapists of the proposed therapeutic massage establishment. Insurance: Each applicant for a license shall file with the city a public liability insurance policy or certificate of insurance from a company authorized to do business in the state of Minnesota, insuring the applicant against anY'!lld all loss arising out of the use, operation or maintenance of the therapeutic massage establishment. The policy of insurance shall be in limits of not less than five hundred thousand dollars ($500,000.00). Failure to keep in full force and effect the insurance required herein is grounds for revocation. Prior to consideration of the application by city council, and investigation shall be made by the code enforcement officers and the building official to determine compliance with this chapter of all premises proposed to be licensed, and by the county sheriff's department of all persons listed on the license application. Applicant and associates in this application, will strictly comply with all ordinances 0 of the City; and I hereby certifY that I have read the foregoing questions and that the answers are true of my own knowledge. ~ ttA.. /~ (YIc--\A, 0 0 -' )1-30--01 . s~ of Applicant Date C......._ 0 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION . 1. Name of Applicant -KCt Q Y\ 8(u~",e S'Q~ (0 First Last 2. Applicant's Date of Birth (must be 18 yrs old) 3. Telephone Number of Applicant l,(7/ 30~v ~~l(~ 4. Home Address of Applicant 54 L-o Gvfc\,fnfoc,\ U J fl'iMO~ ;!\ivJ S9-{<12,- 5. AddressofB~e~s/Premises to be Licensed \ ,??)(P 'b ;J. ~l-\..M(U(~ fc,{ It I Vc 0 6. Name of Business/Premises 11v. (c;.e~j-)(... rf\.f..l )5c1..JL. ~y Pk(..uv\. ~~ (~U.jS .cJ'\t'(t!l eracf)~, . . '" . 7. Telephone Number for Busmess/Prermses (P ( L - ~O ~~. ~<;;:LfK 8. Legal Description of Business/Premises to be Licensed ~~0 t'x\c. S5 "-;j- 9. (.e.- '-~l55'~) 10. ^;ddress ~owner QfP~miSt;S to be Licensed . J ?~~ ;0W. wnW Lit ~-f ~ Lv; 11. Within the preceding five years has the applicant or spouse been convicted of any . felony, crime or violation of any ordinance other than traffic. If so, provide the state or county of conviction, the date of conviction and the specific crime so committed. (0 b 12. If the applicant is a corporation list the names, addresses and dates of birth of all persons having a beneficial interest therein (i.e. officers, directors, stockholders). (ok 0 0 The information requested in items 1,2,3 and 9 must be provided for all owners, lessees, operators and massage therapists of the proposed therapeutic massage establishment. Insurance: Each applicant for a license shall file with the city a public liability insurance policy or certificate of insurance from a company authorized to do business in the state of Minnesota, insuring the applicant against any l'IIld~flllloss arising out of the use, operation or maintenance of the therapeutic massage establishment. The policy of insurance shall be in limits of not less than five hundred thousand dollars ($500,000.00). Failure to keep in full force and effect the insurance required herein is grounds for revocation. Prior to consideration of the application by city council, and investigation shall be made by the code enforcement officers and the building official to determine compliance with this chapter of all premises proposed to be licensed, and by the county sheriff's department of all persons listed on the license application. Applicant and associates in this application, will strictly comply with all ordinances 0 of the City; and I hereby certify that I have read the foregoing questions and that the answers are true of my own knowledge. ~}fa~ z-. S~ ,-Z - <{ - 2ob7 , Signature of Applicant Date - - 0 * Council n~ds to approve Conditional Use Permit requests only. @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat Will Neumeister, Community Develop nt Director wd-.. FROM: Courtney Bednarz, City Plannett SUBJECT: Authorize letter of support for public service CDBG applications - Planning DATE: December 18, 2007 INTRODUCTION Staff has received a request for a letter of support for the 2008 CDBG application of North Anoka Meals on Wheels. DISCUSSION As the Council is aware, it is common for this type of request to occur at this time of year. 0 ACTION REOUESTED The Council is asked to authorize a formal letter of support for this organization to acknowledge the service they provide to the city. Attachment Letter from North Anoka Meals on Wheels 0 0 NORTH ANOKA MEALS ON WHEELS 1562 VIKING BL VD.Cedar, MN. 55011 763-434-2036 fax 763-434-2037 www.novaknamow@aol.com TO: CITY OF ANDOVER FROM: NORTH ANOKA MEALS ON WHEELS RE: CDBG FUNDS I want to take this opportunity to thank you for the past support of North Anoka Meals On Wheels through your CDBG Funds. 0 As you know the CDBG Funds for Public Services are now being administered through Anoka County directly to our programs. However as part of our application for those funds we are required to send letters of support from the cities our program serves. North Anoka Meals On Wheels serves the elderly and disabled nutritionally balanced meals. This service helps the clients stay in their own homes. I am asking you to send me a letter stating that your city supports this vital service in your community by December 21,2007. Thank you, Maggi Novak, Executive Director 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Adopt 2008 Fee Ordinance DATE: December 18, 2007 INTRODUCTION Each year staff reviews the fees that are charged for various permits, licenses, service charges and other items and recommends changes to certain fees. DISCUSSION The proposed 2008 Fee Ordinance is attached. Additions are highlighted in red and deletions are designated with a strike-through. Also attached is the summary of the ordinance to be published. 0 BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to adopt the attached Fee Ordinance for 2008 effective January 1, 2008 and the summary of the ordinance for publication. Respectfully submitted, ~ -0 :Jf? . .A.LY Lee Brezinka Attachments: 2008 Fee Ordinance Summary of2008 Fee Ordinance 0 0 CITY OF ANDOVER COUNTY OF ANOI<A STATE OF MINNESOTA ORD. NO. 318 SUMMARY AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. The City Council of the City of Andover ordains: Section 1. Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a fee schedule for city services, permit fees and various other fees is hereby adopted. 2008 Fee Schedule a) The city code of the City of Andover establishes that certain fees be set from time to time by the City Council. 0 b) City staff has reviewed the current Fee Schedule for the City of Andover and is hereby recommending that the 2008 Fee Schedule, which is available for inspection in the office of the City Clerk, be adopted. c) Upon consideration and review by the City Council, the 2008 Fee Schedule is hereby adopted and becomes effective January 1,2008. Section 2. Ibis ordinance shall be in full force and effect January 1,2008. Adopted by the City Council of the City of Andover this 18!!! day of December, 2007. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk 0 G:\FINANCE\AGENDA\2007\12-18-07\200e Fee Scheel Summary.DOC @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Adminis FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve City Administrator Contract - Revised for 2007 & 2008 DATE: December 18, 2007 DISCUSSION Recently the Human Resources Manager was informed of a State Law that limits the amount of employer paid deferred compensation to $4000 annually. The 2007 & 2008 approved City Administrators contracts had this amount as $5,344 annually. The revised contracts will have deferred compensation of $4000, as allowed by law, and the additional $1,344 will be applied 0 towards the salary amount to be paid. A copy of the revised contract is available in the Human Resources Managers Office. ACTION REOUESTED Please approve the revised 2007 and 2008 City Administrators employment contract. Respectfully submitted, vrd~~ Dana Peitso 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato FROM: Captain Dave Jenkins - Anoka County Sheriff's Office SUBJECT: Receive Anoka County Sheriff's Department Monthly Report - Sheriff DATE: December 18, 2007 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriff's Office will be present to provide the 0 Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the November 2007 monthly report. DISCUSSION To be verbally presented. ACTION REOUIRED For Council information. Respectfully submitted, Captain Dave Jenkins Anoka County Sheriff's Office Attachment: November 2007 Monthly Report ; 0 DEC, 13. 2007 12:52PM PATROL NO, 4970 P. 2 0 B. CITY OF ANDOVER- NOVEMBER 2007 ITEM NOVEMBER OCTOBER YTD 2007 NOVEMBER . YTn 2006 Radio Calls 882 878 10,202 10,567 . Incident Reports 820 858 9,532 9,715 . Burglaries . . 18 11 117 136 Thefts 43 44 509 856 Crim.Sex Condo 2 2 14 18 Assault 5 5 80 135 Dam to Prop. 33 23 354 433 Hm. Comm. 12 16 149 155 Felony Arrests 9 4 81 82 Gross Mis. 4 6 78 57 0 Misd. Arrests 64 69 727 529 DUI Arrests 9 20 153 94 Domestic Arr. 7 8 81 59 Warrant AIr. 14 9 122 143 Traffic An. 141 190 1,714 1,446 nUl OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 0134 0200 0107 0144 0211 0219 0216 2118 0325 0 8 DEe, 13,2007 12:52PM PATROL NO, 4970 P. 3 0 C. CITY OF ANDOVER - NOVEMBER 2007 COMMUNITY SERVICE OFFICER REPORT ITEM NOVEMBER OCTOBER YTD 2007 NOVEMBER YTD2006 Radio Calls 175 182 1,759 1,727 Incident Reports 136 138 1,288 1,117 Accident Assists 19 11 120 137 Vehicle Lock Out 47 48 375 363 Extra Patrol 166 164 1,518 2,562 House Checks 3 0 7 109 Bus. Checks 24 16 151 333 Animal Compl. 58 75 614 525 Traffic Assist 11 9 100 94 0 Aids: Agency 145 167 1,635 2,007 Aids: Public 53 56 704 869 Paper Service 0 0 0 J Inspections 0 0 0 0 Ordinance Viol. 0 0 4 8 0 9 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, and Coonoilmem""" ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director tui-.. FROM: Courtney Bednarz, City Planne4;' SUBJECT: Consider Variance to Front Yard Setbacki1657 145'h Lane NW - Planning DATE: December 18, 2007 INTRODUCTION The applicant is seeking approval of a variance to allow an addition to the front of the existing house that would encroach six feet into the front yard setback. DISCUSSION The existing garage is located near the front yard setback as shown on the attached survey. The proposed addition would be a significant reinvestment in the existing home including both 0 garage and living space as shown on the attached elevation drawing. As with all variances, hardship must be demonstrated to vary from the City Code. The standards used to evaluate hardship are as follows: 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. 3. The applicant has exhausted all reasonable possibilities for using his/her property 4. Economic considerations may not constitute an undue hardship if reasonable use of the property exists with application of the minimum standards of this chapter. The applicant has included the attached letter to address the findings. The curve of the street and its affect on the setback for this lot as well as the relationship ofthis house to adjacent houses are presented as findings for this variance. Planning Commission Recommendation The Planning Commission unanimously recommended approval ofthe proposed variance based on the findings listed in the attached resolution. 0 ACTION REQUESTED The Council is asked to review the findings and approve or deny the proposed variance. Attachments 0 Resolution Location Map. Applicant's Letter Existing Property Survey Photograph Property Survey With Proposed Addition Elevation Drawing of Proposed Addition Aerial Photograph Planning Commission Minutes Cc: Andrea and Ryan Yenish 1657 145th Lane NW 0 0 2 CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING A VARIANCE TO REDUCE THE FRONT YARD SETBACK FROM 35 FEET TO 29 FEET FOR PROPERTY LOCATED AT 1657 145TH LANE NW LEGALLY DESCRIBED AS: Lot 4, Block 1, Foxburgh Crossing, Anoka County, Minnesota WHEREAS, the Planning Commission has reviewed the request to vary from City Code 12-3-5 to reduce the side yard setback for the subject property from 35 feet to 29 feet and recommends approval, and; WHEREAS, the City Council has received the recommendation of the Planning Commission, . and; WHEREAS, the City Council finds that the following conditions constitute an undue hardship for the subject property: 1. The curve of the street along the front of the property increases the front yard setback and reduces the buildable area ofthe subject property. 0 2. As a result, the existing house is located significantly further from the street that the adjacent home to the west. The proposed addition would help to mitigate the unusual difference between the location of these homes from the street. WHEREAS, the City Council finds the variance will not be detrimental to the health, safety or welfare of the surrounding properties, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover approves the proposed variance request to reduce the front yard setback for the subject property from 35 feet to 29. Adopted by the City Council of the City of Andover on this _th day of ,2007. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk 0 3 CD ~a. Glro i):2 "0_ c.<= <(.Ql '" ....(f) .... 0 Ou " <> <> en ~:~ ~ N Cf)(/) 00 LO LO--W ~ b w C!)~ II 0.0 31<( 0 .c ~ E >~ Z .~ ~ ~ gz W ~ ..- ...... Z z=> C9 a: -' ~ : jY ~8 J ww~tj ~ ~ ~ ~';2 ...Jl-o:o: 0... 3 "8:. '[t ~ g- -m g~ ." :liBLJO :z :2 :2 0 en": Co '" :2 " t) c ~ ~ " a:: ~--- --~ .'--- ---------- ~L9~ / / I / ..-...-...--.--.-....-..-.-.. (!) 2 - UJ r - - I -:-l <>~ J\ CC9' I ~&9IJ ,'<t C') N,,..,/ lQ I \ I D:: i ~ ~ ~ I ~ I ...~ /.' (.) /, '..... ..... ....., 1'0;/ / 10\ 1%, ! / '<t! / I ~, / W\'~I ------''Z, // ~~bc ..... v-"y <S9 ~ T------ , I - "y ~ --- ) D:: OioO~\ /'~ ,- ,N \ ~ ' '<t,C') <D '\ \. ~ m ' : ~ I ~;:!: \ \ - 899 ~ I l ~ i - ~- ~9' I · .-.JI t~, -------; 8L9 ~ I ~89 ~ i:c ,----- 989 ~ 'W ----- -:- '989~ / ~ / I L69 ~ <( - , J r I . 1'0; I -- - ---r-----,-' ~ 869 ~ ' I 1 I I' 1----- I'" j'" Win .-'-------1 : 089' ~' ..,... wm I ~ ,\1" J 60H I ~ ~ 10 i 10 I 0 ~H ' \ / \ ~ .......1..... ..... I ;:!: I;:!: I ; ----------- ..-/ ---. ----- ,<.0'---__ _ __ ____L_ '-- ./ 0 j \ ~lH IS SI81 > ; 8~H ~ 9EL ~ I ~Ei-~---- CD- -\ ffi I ) -~- 0 11/26/07 To Whom It May Concern: We are requesting a variance in order to build an addition on to our house. We want to extend our garage 6 feet forward in order to build two bedrooms above it. We currently have a two bedroom house and wish to make it a four bedroom house in order for our family to grow. We have a few reasons we hope you will take into consideration when making this decision. Our house is located in a dead-end cul-de-sac and the city owns the first 15 feet between our house and the curb. The city set back says our house has to be 35 feet away from that, leaving our house/garage 50 feet from the curb. The circle of the cul-de-sac starts half way through our property in front of the garage pushing our entire house back approximately another 15 feet had the street been straight. The house was built with the garage, which like most houses extends past the front of the house; on the side of the lot were the circle cuts in. This pushes our house back even further then if it had been built on the other side of the house. It would be an extreme hardship for us to have to move the garage to the other side of the house as it would mean tearing down most of the house. Had the garage been designed on the other side of the house or the floor plan flipped we would have approximately 10 feet to move forward. Because of this large set back and the curve of the street in the front we have a smaller backyard. With decks off the back of the house we come very close to the drainage & utility easement and are left with little room for extending backwards and still having a backyard. Our house is also set back further then any other house in the street giving it an unusual appearance. Many of our neighbors have complained how far back our house is due to the curve of the street and the shape of our lot because it does not make the neighborhood flow. If we are allowed to add the 6 feet on to our house it would make it line up with the neighbors and improve the overall look of the neighborhood. We have closely looked at all possibilities for adding the additional bedrooms on to the house and have been told this is our best option. We are in great hopes that you will find our situation is unique due to the design of the house and the design of the land/street. Sincerely, %~~C~~ Andrea & yan Yenish -------- 1657 145lh Lane NW Andover, MN 55304 (05/- ~?}!do'6q(o 0 -s-- - 80.01 - 0 1'\1."'''' I - I ~ 0 ~ ~ 'f ..., . ~ ~ I I ,\\r;"q,I, l'!.;'~ I fo- 10 -7 ~- <( ( ) <( , , > , Sp\,+- Td' Ir...'" 0 ,,\\.'is' . 145TH LANE N.W. - .. .. . .- AUG 25 2U( . . C'~r'C- "1" OT 4, BLOCK 1, FOXBURGH CROSSING II 'f-,.,i,L.iC is certified only to the above named person or persons subsequent owners, mortgages or title Insurers. . semen Is shown ore from plots of record of I"fonnolion provided by client. dImensIons and floor elevotlons must be verified by cUetit. . -6'-- ./7/74"/ /./) erUfy that this survey was prepared by me or under . supervlsion. ond that I 0..... n <lulu Q.~I~'.._... I __.. )/. . .., " c..1J~~C!.", ~ F..o'l\*. se~ba..d<: '3 5~5 0 , p({o/'OSED FRON'I.s E"l"i?AC.I(; 2. 9.50' S I ..,. , VftRJ(tNC.<<-. ti<,.....Vu....d~: 5450 F~Qm.. c.,y QRJ>JIVANCe. e>-f ;sS - 80.01 - . .._--_..--._---~--- 1~ I ._..n ~ -__n~._ 0 .....---__ I? ~ 1- _ I L~\t.o~. - -:; c ASf.ME~i _ - - \)11\..\1\ ~ ORA\"'AGE & W.:tl\G,V+ o 51 Ltq,V~J) (~fOib ''f>'')loto! ..,~ ~,._-.;.---- ~.:.~.~\o-^.-.t~-"'.ri.-..--~--....~...~,...;:.::..-f1 4 . ...t- C U ~'~:;r' - . .10' 5 !j[-O" . 7.5 ,. . I c.uM~\ PR\V~"'tl)' le~-\-Y): 5d..5 I '; PROPOSED 00 : I (4-0 COhcre-\e. c..u\>..'i!,~ I ~ RESIDENCE .' : . I .. s' ~ I g: : I ~ l1~(?rDS.eP PR'NcW'Y LENG+"'. LJI-f.. ~ ;t;'~i,VI~ r'i m . ..,:<D .- <o;t I ..- I It) 10' -~.. I It) J I .. J J o N"I I I' N So \ ,-\- <,,\t I . ~ <f 10'-0" .I \- ~ <<1\\ 10.5' 20' O. N .,. .7:5 l ~. ",' .... -.... '~~i~~~~~ " I DRIVE / , I 0 / I a:> I 1 ~ 1.',5" ~ I I ~ I\:) N 1 1 - -J o .. ~I / {' I /.. ( I A ~# 99-1 I / ~r<3"./ \..~6 '2. I. .....15 7-1 I ~?'- 1 . V -0 ,,/ I CONC. CURB 10/09/2007 TUE 16: 49 FAX "" VV.LI VV'" T o\cL~ l no-\- " \\ o ~()t)8 ~Ct. ..A ,... / \' { \ , .. - I co"' , '\-~ ,. ( .I . 0 \ , 0'- " , i ~ 'I (~ . A. ...... 1.> \ \ - - :! .._.;.,. ..... .-- .~~ . . - .- . . ,,/. .. _. - -=- . _0" -'- \ :-" o ~ . -.._. . -..... ................. . . . ... J1{ \ .. '-, ~ ~f_~: .-. '-~. J'V .-.... -" .. ' - - - ...... : .~...;.. 0 . n... I .-- ... '-+ .. ,: ':_:,::-~::~o- - .- -. - -- ~ . - '_ _o,:~,~; 0: . _ _ _0 ~~-- .-~. - - - '~.'/'. ,.::.....;"...- :..,;:::- I-...:;......!.....:*:.. .- ~ ...... -. . - ",-. .-. _ ... ----r . .~__'" -. --- -- . '0' __ ... . -- -- - - . - - ... ..- .. - -.o. . . - ---- _ . _ :ji . I r 1;=::-- &- ---t_O l~_. - jc;;:- "ii-- ,". .. r==- T,--' 11 :i ! ,0.: . !I" . 10 r II .\ I!" . .. 11 . ~ I . I" 1-.1. f i-; ~ ; ~ :: r= r ro r~- r-_or: no t= r=- r r - oil ~'I ; \ fF r r I r-- F l-oo r. 1:=0 IF 0, rt-~-...: t \' . ... 0 __00. f-.'" _ '0 f! r- r.r r- r- to" ~ r:'- f~E ~ A . . . _~~~ P'~.-.t-_ ~~-+- 'i o~~ : ~ I" 1 '\ ~~A"" -~; "a'.I^--f"'tl~::.{91L'- ,1 · __. ~~s "I _..i ~ . ,.,-~, 1_ -. -- -c> .. _ ..n -7- C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator. L Will Neumeister, Community Development Directort{) FROM: Courtney Bednarz, City Plarmj SUBJECT: Discuss 2008 CDBG Application - Planning DATE: December 18, 2007 INTRODUCTION The 2008 Community Development Block Grant funding cycle is underway. Attachment A illustrates the types of projects that are eligible, Attachment B illustrates the projects that were funded in 2007. DISCUSSION For the 2007 cycle, the City was successful in obtaining an additional $50,000 for the housing 0 rehabilitation program. Over the past year the city has issued loans to fund the construction of two four stall garages for two four unit buildings that previously did not have garages and a loan for residing a single family residential home. There are funds remaining in the loan fund. Staff will continue to promote this program in the newsletter and through other available means. With approximately $42,700 in rehabilitation loan funds still available, it is not necessary to request additional funds for this program for next year. Program Requirements While the attached list shows a variety of projects are eligible, 70% of all CDBG funds must benefit low to moderate income people. As a result, the county looks very closely at who will benefit from a proposed program and applications that would not directly benefit low to moderate income people are less likely to be funded. Potential 2008 Projects Economic Development - The city could request funds for acquisition and/or demolition related to redevelopment of properties south of Bunker Lake Boulevard. If Andover wished to pursue this type of application, the amount requested should be held down to try to justify that it falls within the 30% of funds not required to benefit low to moderate income people. The city should understand the limited potential for this type of project to be funded. Public Works Expansion - Acquisition ofland to allow for the provision of public services is an 0 eligible project. Centerville received funding for a related project last year. However, in speaking with county staff, Centerville was required to construct low to moderate income housing to meet one of the national objectives. Given that the concept of public works expansion in Andover does not include housing, the amount requested should be held down to try to justify that it falls within the 30% of funds not required to benefit low to moderate income people. The city should understand the limited potential for this project to be funded. Housing Rehabilitation Loan Funding - Additional funding can be requested for this program that meets stringent CDBG requirements for assistance to low and moderate income individuals and families. In the event that projects to utilize the funds do not materialize, the city can request reallocation of the funds to another qualifying project. Staff would recommend this type of request not exceed $50,000. Ideas from The Council- Any ideas the Council may have can be explored with county staff . h J 81h . pnor to t e anuary meetmg. ACTION REQUESTED The Council is asked to discuss potential 2008 CDBG applications. A final decision will be requested at the January 8, 2008 Council meeting. Attachment Attachment A - Eligible Projects Attachment B - Projects funded in 2007 0 0 -2. - CDBG Program Requirements - Community Development - Anoka County, MN Page 1 01 j Welcomo IOtboWe1u.ttlQf Attachment A - Eligible Projects Anoka C!~ty ,.,.'''.&!L._......-........ DEPARTMIi!NTS._ ELIi!,CTI'm OFFfC1ALS _._ Home>. -> .[)e>(JartfT)ent::;..:~...C;().".e>.rnfT)e>ntal..~ervlce>::;..:>...C;()fT)fT)unity.[)e.".e>/()(JfT)eflt.::>CPJ?C; Pro!lf<2fT) ~eqlJirefT)e>flt::; Community i CD BG Development I Home Page I General Program Requirements Contact Us I . i Overview I CDBG Program I Program I While there are many aspects to consider when selecting potential Requirements I CDBG program activities, three key questions need to be asked and I"" answered in order to determine if CDBG funds may be used: App Icatlon , Timeline I 2007 Selected : Step 1 - Does the activity fit one of the Activities i categories listed as an eligible activity? Forms ' . Acquisition of Real Property I . Disposition of Real Property , i . Public Facilities and Improvements o I . Clearance/Demolition I · Public Services I . Relocation I I . Loss of Rental Income ~ I · Privately-owned utilities . Rehabilitation I i . Construction of Housing , I . Code Enforcement , i · Special Economic Development Activities i . Microenterprise Assistance : . Homeownership Assistance i . Planning and Capacity Building I . Other Miscellaneous Activities (Le., Accessibility Improvements, , Technical Assistance, Housing Assistance, etc.) ! Step 2 - Does the activity fall within a I category of explicitly ineligible activities, O i despite its apparent inclusion in an eligible ; activity category? -3- http://www.co.anoka.mn.us/v 1_ departments/ div-governmental-services/ dept-community -... 12/12/2007 CDBG Program Requirements - Community Development - Anoka County, MN Page 2 013 0 . Buildings or portions thereof, used for the General Conduct of Government . General Government Expenses . Political Activities . Purchase of Equipment . Furnishings and Personal Property . Operating and Maintenance Expenses . New Housing Construction . Income Payments Step 3 - Does the proposed activity meet one of the National Objectives of the CDSG program? . Benefiting low- and moderate-income persons . Preventing or eliminating slums or blight . Meeting an urgent community development need Additional things to consider: 0 . CDBG funds are intended to be used to start a new program/project, expand an existing program/project, or fund a new service of the program/project. . CDBG funds are NOT intended to be used to fund the on-going expenses of an existing program/project. . The County is required to ensure that a minimum of 70% of the funds are used to benefit low- and/or moderate-income persons. . Proposed project/program costs of the activity must be necessary and reasonable, and conform to HUD requirements. . HUD limits the amount of the grant that can be used to fund public services and/or planning projects. . The County must ensure that funds are awarded in such a manner as to meet the goals and objectives outlined in the Consolidated Plan. page last updated - 11/28/2006 0 Privacy Policy & Disclaimer I HIPAA Notice of Privacy Practices I Feedback I Top of Page ~y~ http://www.co.anoka.rnn.us/v1_ departments/ div-governmenta1-services/ dept -community -... 12/1212007 CDBG Proposed Projects - Community Development - Anoka County, MN Page 1 of2 ~lltlr':illtlll wcloome !nthe Web ..te,,( Attachment B - Projects funded in 2007 II"~ /0111 i -ok a County /..'.".iill '%"8' 1UI -' ,',':", 'Niir~ "~hi ~ji'k hm Minnesota: i";"":"./TI,,,,i'lil._....._... DEPARTMENTS" __ EL.ECT!EO OFFICIALS . .__ .. Home.::> [)epartlTlentl!.:>, ..<3o.".ernlTl~.rJ.tilf S~f1Iices..::>golTllTl(J'!ity.[)~".efoPlTlerJt.:>...C?[)E3<32qq!F'.rojec:tl! i i Community : COBG Development I Home Page i 2007 Selected Activities Contact Us ' i , i 1. Anoka County Community Action Program (ACCAP): Furniture for CDBG Program low-income county residents - $10,000 Program i 2. Anoka County Community Action Program (ACCAP): Removal of Requirements: vacant substandard manufactured homes - $125,000 Application 3. Anoka County Community Action Program (ACCAP): Senior Timeline Outreach services - $15 000 i ' 2007 Selected 4. Alexandra House, Inc.: Restroom Wall & Floor Tile Replacement - Activities : $20,000 Forms I 5. Alexandra House, Inc.: Order for Protection Program - $30,000 ~ 6. City of Andover: Citywide HousinQ Rehab - $50,000 ~ i 7. Anoka County Affordable Housing Coalition - $5,000 I 8. City of Anoka: Scattered Site Replacement Program - $75,000 o I 9. Arc Greater Twin Cities: Community Access Program - $10,000 I I 10. Community Emergency Assistance Program (CEAP): Needs of people financial assistance program - $10,000 I 11. CentenniallSD #12: Summer Fun Program - $10,000 i 12. City of Centerville: Downtown Redevelopment - Public Works Site i _ $200,000 : 13. City of Columbia Heights: NW 3700 Block Central Avenue , Redevelopment - $55,000 I , 14. City of Coon Rapids (Entitlement funds): Citywide home rehab ) program - $235,435 i 15. Family Life Mental Health Center: Indigent Medication Program - i $10,000 i 16. Free to Be, Inc.: Emergency car repair program - $10,000 i 17. Greater Metropolitan Housing Corporation (GMHC): Countywide ! Housing Rehab - $200,000 i i 18. City of Ham Lake: Expand senior center garage for mini bus - I $25,000 I : 19. Mediation Services: Agency Brochure translated to Spanish - $480 : 20. North Anoka Meals on Wheels (3 agencies): Deliver meals to home o I bound individuals - $35,000 : 21. North Suburban Counseling Center: Sliding scale fee therapy i -5'- http://www.co.anoka.mn.us/v I_departments/ div-governmental-services/dept -community -... 12/12/2007 CDBG Proposed Projects - Community Development - Anoka County, MN Page 2 of2 program - $2,227 0 22. Northwest Anoka County Community Consortium: Youth First Program - $10,000 23. Nucleus Clinic: Meth Use and HIV Risk - $15,000 24. Rise, Inc.: Transporation Services - $25,329 25. Southern Anoka Community Assistance (SACA): Food shelf and other services - $10,000 page last updated - 08/16/2007 Privacy Policy & Disclaimer I HIPAA Notice of Privacy Practices I Feedback I Top of Page This is the official Web site of Anoka County For information about Anoka County Government. Copyright @ 2006 Anoka Government programs, use the contact County. information provided in each program description. For all other questions about this Web site, use Feedback to contact the Webmaster. 0 0 -tt~ http://www.co.anoka.mn.us/v1_ departments/ div-governmental-services/dept-community -... 12/12/2007 Sl\NDbVE~ (d~ - 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.Ci.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief/Safety Director P W. SUBJECT: Approve and Adopt Employee Safety Manual DATE: December 18, 2007 INTRODUCTION The City of Andover Employee Safety Committee has updated the Employee Safety Manual and has forwarded to the Mayor and City Council for review and adoption. DISCUSSION The City of Andover Employee Safety Committee continues to meet monthly and has as a goal 0 for 2007, completed a complete review and revision of the Employee Safety Manual. The Safety Committee consists of at least one representative from each department who attend the monthly meeting to review safety items of interest and concern. The committee also looks at all accidents or mishaps that had occurred the previous month to evaluate if the appropriate precautions were taken and what staff can do to help prevent accidents from occurring. The committee members also rotate through an inspection schedule where we all take turns conducting a safety inspection of City Hall and the Public Works facilities. The Community Center staff has now joined the Safety Committee and will be conducting facility inspections monthly and forwarding a report to the Safety Committee. The entire committee will also walk through the Community Center once or twice a year. The fire stations have been inspected by the new part time inspectors and a report will be forwarded to the Safety Committee. The item before the City Council tonight is the revised Safety Manual and proposed changes to it. BUDGET IMPACT There is no budget impact associated with this item. RECOMMENDATION Staff is recommending that the Mayor and City Council approve and adopt the amended Employee Safety Manual. 0 R1):SUYZ// Dan Winkel, Fire Chief/Safety Director @ 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief! Emergency Manager lJ.H!. SUBJECT: Request to Approve and Adopt Annex "A" - Continuity of Operations Plan and Annex "B" Pandemic Influenza Plan, City of Andover Emergency Operation Plan DATE: December 18, 2007 INTRODUCTION The City of Andover has an Emergency Operations Plan in place that is constantly being reviewed and updated as needed. As part of the State and Federal Standards two new Annexes or Amendments have been developed and have been presented to the Mayor and City Council members for your review and comments. 0 DISCUSSION The City of Andover Emergency Manager has as required, developed a Continuity of Operations Plan (COOP) that will assist the Mayor, City Council, staff and all residents in maintaining the appropriate operating procedures for Andover City government to function in the event of a disaster or catastrophic incident. The COOP has been used by Department Heads who participated in a county wide tabletop exercise to evaluate the plans for each community. In addition to the guidelines for the COOP as written, each department will be responsible to draft an action plan that employees can use to guarantee as much of the expected services from that department as is possible under the circumstances of a major disruption of the day to day operations. In addition to the COOP, staff has also drafted a Pandemic Influenza Plan to be used should a major ipf1uenza outbreak occur, Many Health experts are anticipating some type of influenza epidemi~ that will occur within the next decade or sooner, and it is staffs intent to be as prepared as possible for this event. The influenza plan incorporates working with all of the appropriate agencies who will be involved when this outbreak happens. Please note that both of these documents should ge .considered secure documents that shall not be distributed to the general public without approval from the Emergency Manager and City Administrator. The current distribution includes the Mayor, City Council and staff. BUDGET IMPACT There is no budget impact regarding this issu~ ~t this time. Also note that staff will be evaluating planning needs for these types of emergenci~~ {WId other funding requests relating to emergency planning for inclusion in future budgets..f .. 0 RECOMl\1ENDATION Staff is recommending that the Mayor and City Council Approve and Adopt the proposed Continuity of Operation Plan (Coop) and in addition the proposed Pandemic Influenza Plan. The approved plans will than become part of the City of Andover Emergency Plan. Rd5:t;Y;:U Dan Winkel, Fire Chief7 City Emergency Manager 0 0 C I T Y 0 F @}J 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Mayor and Council Members cc: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director ~ SUBJECT: Comprehensive Plan Update Progress Report - Planning DATE: December 18, 2007 INTRODUCTION This brief summary covers the progress we are making on the draft of the Comprehensive Plan update. In summary, here is what is going on: . The Engineers have finished the Sewer Plan, Water Plan and Transportation Plan updates. . The Park and Recreation Commission has reviewed the Park and Open Space Chapter and also the improvement plans for all parks in the City. The Open Space Commission has also reviewed it. 0 . The Planning Commission reviewed the Land Use section of the plan and had two resident input meetings on the sewer staging plan. The goals, policies and objectives were reviewed by the Council this past summer. . The "Overview" section has been written to provide the "Big Picture" of what guides development in Andover. . All the information has been assembled in one large document and is available on the City website. . After the Public Hearing, we will put all the information on a disc and submit it to the local school districts, watersheds, and surrounding jurisdictions. By statute they will have up to six months to review and comment on it. ACTION REOUESTED This is an update of work that has been done. We have been closely following the attached schedule. Unless directed otherwise by the City Council we will now move forward with the Public Hearing that has been scheduled for January 8, 2008, Respectfully Submitted, Will Neumeister c-d- 0 Attachment Comprehensive Plan Update Schedule -c I ]ecember 4, 2007 Council Meetinq -c . Resident Input Session . December 11, 2007 Planning Commission December 18, 2007 Council Meeting December 25, 2007 Planning Commission Januarv 2, 2008 Council Meetina ~ Januarv 8, 2008 Planninq Commission Public Hearina for Comprehensive Plan ~ - .... January 15, 2008 Council Meetinq Present Public Hearing Findinasto Council Januarv 22, 2008 Council Work Session Final Comorehenisve Plan Worksession Discussion Januarv 22, 2008 Plannninq Commission , iebruarv 5, 2008 Council Meeting ADDrove Draft of Comprehensive Plan for submittal to Other Cities .. Allow 6 months for other cities to comment ... . Auqust 5, 2008 Review Comments from other cities . August 19, 2008 Approve Draft of Comprehensive Plan for Submittal to Met Council 0 -,3'- City of Andover, Minnesota -- 2008 Comprehensive Plan Update Page 1 of2 0 Home> City Departments > ~~ . ~ ~... , ., (il=- ~~"F"F k~" ;,;r1! I "iBf':'L "A """PC.! .i< }ffqW'J~t~" . . ::'" -:~"" ~ ~~-~~ fJ) ~- ~",i'i", ~~ '?:I:: '1J! Sc ~;,~~ ""'0"'- ~ ,- Mitl'"ijlV=W ~w :,.?~"' .~ " , ~~ Home 2008 Comprehensive Plan Update About Andover State Statutes require all cities to update their Comprehensive Plans every ten ~ Agenda & Minutes Andover City Staff has been hard at work getting our plan ready to send to the Andover Sports Metropolitan Council for review in time for the deadline. Here you can find the I, revisions. "Andover Today" Public hearings are held at the Planning Commission Meetings, so call for the I" Newsletter agenda if you'd like to take part! Andover YMCA Community Center Table of Contents Boards & Chapter 1: Foundation of the Comprehensive Plan Commissions 0 Chapter 2: land Use Plan City Calendar City Code Chapter 3: Transportation Plan City Departments Chapter 4: Wastewater and Comprehensive Sewer Plan City Maps Chapter 5: Parks and Open Space Plan City News Chapter 6: Implementation Plan Community Links Contact Us List of Figures: Employment FiQure 2.1 2030 PlanninQ Areas FiQure 2.2 Existina land Use Map Opportunities FiQure 2.3 Metropolitan Council land Use CateQories FAQs Figure 2.4 land Use Map FiQure 2.5 Sewer StaainQ Plan Mayor & Council FiQure 2.6 Sewer StaQinQ and land Use by Acreaae Figure 2.7 Net Residential Worksheet New Residents FiQure 2.9 AQricultural Preserve Police & Fire FiQure 2.10 Wetlands and Floodplain FiQure 4.5 Future Sanitary System Recycling FiQure 4.6 ExistinQ Sanitary System Figure 5.1 ExistinQ Parks and Trails Map Senior Center FiQure 5.2 ExistinQ Park Facilities 0 Subscription Service FiQure 5.4 ReQional Parks and Trails Map Employee Access Transportation Plan FiQures 1-15 http://ci.andover.mn.us/index.asp?Type=B_ BASIC&SEC={F205FD 14-F591-4 74D-A9F2... 12/12/2007 City of Andover, Minnesota -- 2008 Comprehensive Plan Update Page 2 of2 Search Transportation Plan Fiqures 16-28 0 The 29 figures and maps in the Transportation Plan have been assembled into 1 GO two documents. Click to open them in a new window, or right-click and "Save A @ Full Site save them on your computer. These are fairly big files with lots of graphics, so 1 o This Section may take a while to load. Search TiRS Here is a book of the maps for the Transportation Plan: (Figures 1,2,3,4,5,6,8,25) Transportation Map Book Home I About Andover I Agenda & Minutes I Andover Sports I "Andover Today" Newsletter I Andover YMCA I Community Center I Boards & C City Calendar I City Code I City Departments I City Maps I City News I Community Links I Contact Us I ~Ioyment OpJ1Qrtunities I FAQs I M I New Residents I Police & Fire I ReCYcling I Senior Center I Subscription Service I Employee Access -go.,Y 0 0 http://ci.andover.mn.us/index.asp?Type=B_ BASIC&SEC={F205FD 14-F591-4 74D-A9F2... 12/12/2007 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator ~ SUBJECT: Schedule January Council Workshop DATE: December 18, 2007 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of January for a number of miscellaneous business items. DISCUSSION 0 Potential agenda items for a November workshop have been identified as follows: 1. Sheriff s Department City Code Suggestions a. Loitering b. Ultimate fighting 2. Field Usage by Youth Athletic Associations 3. Open Space Referendum/Commission Update 4. Comprehensive Plan Update Discussion 5. Legislative Topics 6. Park Improvement CIP Updates Other items may be added upon request. ACTION REQUIRED Schedule a Council Workshop, a suggested date is Tuesday January 22nd at 6:00 p.m. or another date or time acceptable to the Council. -- 0 (~i) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US . TO: Mayor and Council Members FROM: Jim Dicldmon, City Administrnto' ~. SUBJECT: Schedule EDA meeting DATE: December 18, 2007 INTRODUCTION The Council is requested to schedule an Economic Deyelopment Authority (EDA) meeting at 6:00 pm before the January 2,2008 City Council meeting. DISCUSSION 0 Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 2. Organizational Items 3. Letter of Intent Review and Purchase Agreement Updates 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the January 2, 2008 City Council meeting. 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo< """ Council Membern . ~ FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Interviews of Candidates for Various City Commissions - Administration DATE: . December 18, 2007 INTRODUCTION The Council is requested to set up interviews with residents who have submitted applications for the various commissions that have vacancies: . Park and Recreation Commission has two openings to fill. . Planning Commission has three vacancies. . Community Center Advisory Commission has one opening. 0 . Economic Development Authority has two positions that are up. Attached is information that has been received from seven residents who have submitted applications. The deadline for applications announced in the City Newsletter was Friday, December 14,2007. Any new applications shall be provided to the Council as supplemental items prior to the meeting. In the past when we have had limited applicants the Council asked staff to do more public notices and extended the deadline to allow for more interested residents to apply. The Council could act to extend the current terms of commission members to allow more time to do additional advertising and the interviews to occur. ACTION REQUESTED Staff requests the Council discuss how they would like proceed with filling the openings on the . . . vanous comnnSSlOns. Respectfully submitted, Jim Dickinson 0 Attachments W LEE R COMMISSION VACANCIES SCHOOL DISTRICT 11 Park & Recreation Commission City planning and development issues. ELECTION POLLING PLACES The City is seeking two individuals The Planning Commission members are I - to serve 3-year terms on the Park compensated and meetings are held the I & Recreation Commission. The second and fourth Tuesday of each month Precinct 1 residents, who voted at Hope Lutheran Commission serves in an advisory in the evenings. For more information, Church for the last City election, will vote at Rum capacity to the City Council and please contact Courtney Bednarz, City River Elementary. reviews matters concerning park and Planner at (763) 767-5147. \ recreation programs, park dedication Precinct 2 residents, who voted at Grace Lutheran requirements for new developments Communitv Center Advisorv Church for the last City election, will vote at Grace I and proposed new park construction Commission Lutheran Church. projects. Individuals seeking to fill the The City is seeking an individual to vacancies must have interest in public serve a 1 year term on the Community Precinct 3 residents, who voted at Riverdale policies, willingness to learn, problem Center Advisory Commission. The I Assembly of God Church for the last City election, solving and communication skills and individual will serve representing the will vote at Riverdale Assembly of God Church. be able to contribute to positive decision Andover area businesses. There is no I making. The Commission members are compensation for this position and Precinct 4 residents, who voted at Crooked Lake compensat~d and meetings are held the meetings are held on the first Monday I Elementary for the last City election, WI '11 v ote at first and third Thursday of each month of each month in the evenings. For Andover Elementary. Oe evenings. For more information, more information, please contact Jim . se contact Todd Haas, Assistant Dickinson, City Administrator at (763) Precinct 5 residents, who voted at Meadow Creek I Public Works Director at (763) 767- 767-5110. Church for the last City election, will vote at 5131. -'- Andover Elementary. dvisory Commission applications PlanniDl! & Zoning Commission may be obtained at City Hall or on Precinct 6 residents, who voted at Bunker Hills The City is also seeking three individuals the City website at www.ci.andover. Activity Center for the last City election, will vote to serve 3-year terms on the Planning mn.us Deadline is 4:30 p.m., Friday, at Bunker Hills Activity Center. ~ommission. The Commission serves December 14, 2007. Applicants will . m an adVISOry capacity to the City be interviewed by the City Council in Precinct 7 residents, who voted at Constance Evangelical Council and reviews matters concerning December. Free Church for the last City election, will vote. at Bunker Hills Activity Center. ... .' . ... '" ... ST FRANCIS cinct 8 residents, who voted at Andover Christian . Church for the last City election, will vote at Rum SPAGHETTI DINNER SCHOOL DISTRIC .ver Elementary. . NO 15 ELECTION inct 9 residents, who voted at Prairie Oak The A?dover Fm: Department. Co unity Church for the last City election, will Will hold their annual vote at Rum River Elementary. spaghetti dinner fundraiser on School District #15 will be. . Wednesday, November 14". The conducting an election on Tuesday PreclDct 10 reSidents, who voted at Andover dinner will be held at Oak View . November 6, 2007. All Andove; Elementary for the last City election, 'will vote at Middle School (15400 Hanson residents of this school district will Andover Elementary. . Boulevard NW) Cafeteria from . vote at the Life Long Learning . 5:00 p.m. _ 8:00 p.m. Tickets are Center, 18900 Cedar Drive NW, If you are unsure of your Andover precmct you can or $15/family' Kids 6 Cedar, MN. check online at www.co.anoka.mn.us or call City . and und ar fee . . . . Hall at (763) 755-5100. er e r . QuestIOns regardmg the electIOn can be directed to (763) 753-5040. Absentee ballots are available at the Elections and . Voter Registration office at the Anoka County Government Center or online at www.co.anoka. mn.us. Questions regarding ballots can be directed to (763) 323-5275. . .. .' . .. . Questions regarding this election can be directed to (763) 506-1000. 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, M1NNESOT A 55304 . (763) 755 rn FAX (763)755-8923 . WWW.CLANDOVER.Mi'l.US . ..R E eEl V I=" ADVISORY COMMISSION APPLICATION : r ' -'-'=~ 1 ! 'j Nov 2 i Name: Christy Hovanetz Lassila t , 2nfJ7 i Address: 15786 Linnet Street NW, Andover, MN 55304 i! ~_, ;-;;.. i II .I -).; ;" ..~'-!n"l . ' -- ~.., .-"--- ~. " ;'~L-) ~)~~5:~I_J Commission Preference: Planning & Zoning AndoverNMcA Community Center * Economic Development LRRWMO Park & Recreation X Equestrian Council -- Open Space Please state your reasons for requesting to be on the advisory commission checked above: As a new Andover resident, I am interested in getting involved with the city and community. By serving on the Andover Parks and Recreation Commission I will be able to contribute to making Andover an even better place for its residents to live and play. I seek and welcome any opportunity to be included in professional networks that will 0 to use my experience, insight, and practices to improve my community. The ambition of becoming a public servant has already become a reality as I serve as the Assistant Commissioner of the Minnesota Department of Education. However, I aspire to become leader in my community as well. Commitment and dedication to education has been a long-standing philosophy in my family and has influenced and shaped my perspective on life. Coming from a family of devoted educators, I have an appreciation for the public education system and a strong desire to be a public servant. Educated as a classroom teacher, I worked intermittently in the K-12 public schools and believe that recreation is a critical component to building a stronger families and healthier communities. I am a preferred candidate for the Parks and Recreation Commission because I have strong foundational skills in policy, I persevere in all situations, I am a team player, and I am truly committed and dedicated to improving my community. Describe your education/experience, which qualifies you to serve on this commission: I have a strong interest in public policy and am very willing to learn. Through my professional work experience I have gained problem solving skills as well as communication skills that would contribute to positive decision making if! were serving on the Park and Recreation Commission. As a state level public servant, accountability for taxpayer funds is paramount and a responsibility I take very seriously. This attitude and knowledge will also be used when making decisions for the City of Andover. My experience includes leading people, processes and contracted services to implement state and federal policies and programs. I have the education and professional experience to be an effective decision maker and I have experience serving on taskforces and advisory committees. Education: Askew School of Public Administration and Policy - Florida State University, Tallahassee, FL. Doctor of Philosophy in Public Administration and Policy Graduated in December 2005. Concentration: Public Policy, specializing in education policy. Dissertation Title: Education Policy Adoption at the Local Governance Level: An Empirical Analysis of 0 Factors Influencing the Adoption of Reading First in Florida School Districts. http://etd.1ib.fsu.edu/theses/available/etd-l 0272005-211856/ 1 0 Hubert H. Humphrey Institute of Public Affairs - University of Minnesota, Minneapolis, MN. Master of Public Affairs Graduated in December 1999. Concentrations: Public and Nonprofit Leadership and Management and Conflict Management. St. Cloud State University, St. Cloud, MN. Bachelor of Science Graduated summa cum laude in May 1998. Major: Education. Minor: Mathematics. University Honors Program Graduate. Professional Experience: Minnesota Department of Education, State of Minnesota, Roseville, MN. Assistant Commissioner, March 2007 to Present. Lead the Research and Assessment Office responsible for K-12 statewide assessment program, National Assessment for Education Progress, and Trends in International Mathematics amd Science Study; No Child Left Behind Office responsible for school accountability, all federal title programs and policy; and the School Improvement Office, including Quality Compensation for teacher performance, statewide professional development, and school improvement plans. Also responsible for leading the research and evaluation efforts for the Department. Florida Department of Education, State of Florida, Tallahassee, FL. Assistant Deputy Commissioner, Accountability, Research, and Measurement Division, July 2006 to March 2007. Lead the Evaluation and Reporting Office (described below) and the Education Information and Accountability . Services Office which is responsible for K-12 education data collection. Data is used for funding, reporting, evaluation, and policy making. Collecting data, improving data reporting accuracy by school districts, responding to data inquiries, fulfilling reporting requirements, and reviewing and developing data collection procedures are primary responsibilities. Director, Evaluation and Reporting Office, November 2003 to July 2006. 0 Lead the office responsible for public school accountability and No Child Left Behind Act policy in Fl()rida. Calculate school grades under Florida's A+ Plan and Adequate Yearly Progress under the federal No Child Left Behind Act of2001. Developing accountability systems for Florida's voluntary pre-kindergarten program, supplemental educational services provide in Florida as required under No Child Left Behind, and Florida's teacher pay for performance initiative. Perform research, evaluation, and policy and data analysis related to PreK-12 education programs and policy initiatives. Director of Reading First, Just Read, Florida! Office, February 2002 to November 2003. Co-authored and directed Florida's Reading First grant under the No Child Left Behind Act of2001. Secured funding and was responsible for $300 million budget, policy development, and implementation of Reading First. Led team of academics and education practioners in the implementation of Reading First in Florida. Presented and provided technical assistance to K-20 education professionals regarding the Governor's Just Read, Florida! initiative and Reading First. Executive Office of the Governor, Office of Policy and Budget, State of Florida, Tallahassee, FL. Governmental Analyst, July 2000 to February 2002. Wrote legislation and amendments to current law for the state of Florida based on the Governor's priority education initiatives. Researched and analyzed curre!).t and prospective legislation for policy and fiscal impact. Served as a researcher for the Governor, appointed task forces, and education partnerships. Office of Program Policy Analysis & Government Accountability, State of Florida, Tallahassee, FL. Legislative Policy Analyst, K-12 Education Policy, September 1999 to July 2000. Performed objective, independent research and analysis of Florida's K-12 public school system. Analysis included comparison of statutory performance measures, analysis of program productivity, consideration of program value, budget analysis, and made recommendations for future effectiveness. Conducted interviews, created and administered surveys, performed legislative research, quantitative and qualitative research, and produced detailed 0 reports containing recommendations to the Legislature, Department of Education, and districts. 2 0 Florida State University, Tallahassee, FL. Adjunct Professor. PAD 3003, Public Administration in Society. Taskforces. Committees. and Advisorv Boards: National Centerfor Education Statistics, Expert Panel Member (May 2006). Served as an expert on the National Center for Education Statistics for a new longitudinal study to be fielded in 2009 (XXX:09). Provided information on collection of administrative records, mathematics and science assessment, equating tests to State achievement tests, value-added methodologies, adaptive testing, mathematics and science curricula, teacher effectiveness, teacher observations, continuity, and transitions from high school to postsecondary education. Technical Assistance Grant Advisory Board, member (December 2005 to Present). Guide policy and activities for providing technical assistance in implementing No Child Left Behind in Florida, Puerto Rico, and the Virgin Islands. Tampa, FL: Grant awarded to the Educational Testing Service by the United States Department of Education. Voluntary Prekindergarten Assessment and Accountability Advisory Committee, member. (March 2005 to present). Guiding the policy decision surrounding the implementation of V oluntary Prekindergarten and developing the accountability system to determine prekindergarten provider effectiveness in Florida. Tallahassee, FL: Florida Department of Education. Southeast Regional Advisory Committee, member (December 2004 to April 2005). Determine the needs of states for implementing No Child Left Behind for the USED to grant regional and national technical assistance centers. Washington, D.C.: United States Department of Education. No Child Left Behind Policy Team, member. (May 2002 to Present). Wrote Florida's accountability plan approved by the United States Department of Education and debate and determine policy surrounding No Child Left Behind for the state of Florida. Tallahassee, FL: Florida Department of Education. K-20 Research and Information Council, member. (January 2003 to January 2004). Performed data analysis to 0 guide K-20 accountability and policymaking activities. Tallahassee, FL: Florida Department of Education. K-20 Strategic Plan Committee, member. (November 2002 to June 2003). Developed strategic plan imperatives, determined key projects and data measurements to determine if imperatives were met. Tallahassee, FL: Florida Department of Education. Institute for Statewide Literacy Initiatives, appointed participant. (August 2002). Boston, MA: Graduate School of Education, Harvard University. Education Code Rewrite Committee, member. (June 2001 to December 2001). Worked as a committee to rewrite the entire Florida education code currently in Florida Statute. Tallahassee, FL: Florida Department of Education. Education Governance Reorganization Transition Taskforce, staff. (August 2000 to July 2001). Tallahassee, FL: Executive Office of the Governor. Describe your professional, civic or community activities, which may be relevant to this commission: Junior League of Tallahassee YMCA youth soccer coach Thank you for considering me for th~ Park and Recreation Commission. I truly look forward to the opportunity to serve the City of Andover. Thank you, Christy Hovanetz Lassila 0 ^ . / ! . Dated: November 20,2007 Signature: //ttdh, <~...t.{.T 2Z4-J-. ;.l OJ J 3 .--.~.. ..... ___._._.R.._ ~ , ". i ;_.......~_.,... ,"., "'-..--- O 11/28/2007 i ! f'" ~O ?nn7 ; . . . . . . TO: Andover City Council and Mayor of Andover I ,..;:--,;--_J i I .">. ., ~,lf'n\ . '", I . ~_ _ \.:" /....L \~ 5_} ~l);j' , ~~ ' From: Bill Hupp ...-.------------:.-.._...._.J 156 1 50th Lane NW Andover MN 55304 SUBJECT: Application for Consideration to Serve on Andover's Park and Recreation Commission. Dear Mayor and City Council, I am writing to you to express my interest in serving on the Andover's Park and Recreation Commission. Let me fIrst tell you a little about myself. I am currently working in the Accounting Department of the City of St Paul's Fire Department. Prior to my current position I had worked for the City of Minneapolis's Park and Recreation Department. Then prior to that I had spent 25 years at the US Postal Service as a Postal Facility Manager as a Postmaster. I have resided in Andover for approximately 28 years . th and currently live at 156 150 Lane NW, Andover MN 55304. I have been a member of the chamber of commerce in Maple Lake and also served on their Economic Development Authority committee. I have been a volunteer helper on the Field of O Dreams for Andover. Served on Andover's Hazardous Waste Committee in closing down the hazardous waste dump and cleaning up the site. Also I have served as a volunteer on the construction of the Prairie Knoll Park project with both the Andover Huskies Youth Hockey and Andover Football association volunteers. I have been a member of the Lion's Club and assisted in planning and participating in many community events. I have also served on the City of Andover's EDA for 3 years. In my past employment I have managed large restaurant and entertainment facilities. In my Postal employment I have experience in supervising and managing small and large facilities employing as many as 125 employees. I have also experience in developing and marketing real estate, real estate management and real estate investment. I am very interested in see that Andover develops the best and highest quality Park Facilities at the lowest possible cost. I feel this is extremely necessary so we can continue to provide the children with quality recreation for child development. We also need to provide the adults and families with quality recreational facilities so families are able to share time with their children and community friends. Thank You! Yours Truly, Bill HUPE . 156 150 Lane NW Andover MN 55304 o billhupp@comcast.net 0 ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 ; FAX (763) 765-8923 . WWW.CI.ANDOVER.MN.US -. ADVISORY COMMISSION APPLICATION Name: C/av)oY7 ~/X(r1~ / Address: 3025c7 /Lf~ r/ve A/U/ ~dCJl/e~ Home Pho Work Phone: Commission Preference: X iwdover/YMCA Planning & Zoning Community Center * , Economic Development LRRVlMO Park & Recreation Equestrian Council 0 Open Space r: Please state your reasons for request~o be on the advisory commission chec~ed abo:;.e: r u.;J(Jf,f/d /) ICe io 'kf?. 011 a/Au ('f')l~ 'tA. Ite. (//-~ CU61 fir t. .::r:- ?V-e --J- (DI'/'tk. ,.. Describe your education/experience, which qualifies you to serve on this commissio~A4ve a g,4 ; lJ1 ';7oldtrt'j/ 0t'.;'{';1b 1<<" J/11 S'/Cbl4d_5la~; :e- M ~" &4t'#/ r?ip;fr 01 -Ik )~" {":rledJif, *I Mve al>o 3et/lt?d 61\. fAe. 41Jc;,R~ ~.k()f'\ Cl.iWlt,v A:. '5c{la)'CJV"l ~( ~ ~eA6. Describe y ur rofessional, civic or community activities, which may be relevant to this . cg: . ~ ; . t: ~ fiL1:>M1!OY of..JiJc 4A(liJP.'(--.9IrHf('Jrf'.1n~;(s 0{';alo('\ ;:J CI/Y} C~JI/I1';:'-r4C1b>!C. U)/~VI u:::ofkri9 [O/{11 CA. bex? r.l + btd..!Jek. 0 D"oo ;fIl1/?7 a/ -~ SIgnature * Cover letter and resumes encouraged for this commission G:\EVER YONEIFORMSVillVIS.t.J>P .DOC 0 S1\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US =- ~ AD-j)CO~ONAPPUCATION Name: / PM A],1/y,/{?e/L dd-?5~ - ST 1'//1/ Address: /:5 f LA'~".c Home Phone --- Work Phone: '- - Commission Preference: Andover/YMcA Planning & Zoning X Community Center * Economic Development LRRWMO Park & Recreation Equestrian Council 0 Open Space Please state your reasons for requesting to be on the advisory commission checked above: d~ ~ /"..bc;,d,p /~, ~ /~ 'JA<7J1j 4,'/)tJ-<..( Describe your education/experience, which qualifies you to serve on this commission: I /3 --:-:> -l-. ':/~' - t. ~ - - __/-_.//I,-e ,/i!J. /. ~. /tA ('8-11" l,,-- V=-. Describe your professional, civic or community activities, which may be relevant to this commission: ~/"'IfI,." .~ I:) . Dated: / /-/J-c.'Jf. 0 * Cover letter and resumes encouraged for this commission C:\Documents and Settings\ScottACITY _HALLILocal Settings\Temporary Internet Files\OLK3F7\ADVISAPP.DOC 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ADVISORY COMMISSION APPLICATION Name: /h ~ 'e-h CLoPJ? CA <;S ,/ I Address: JiI/t. g> CJ Y'C h.L cP S:e_ Home Phone: Work Phone. Commission Preference: AndoverNMCA Planning & Zoning X Community Center * Economic Development LRRWMO Park & Recreation Equestrian Council 0 Open Space Please state your reasons for requesting to be on the advisory commission checked above: -;1"'" d.o ill....r~ ,52A.....~.. a a....-...o€ ~ ..I_L ;;G;:. I . . f ~~~? Describe your education/experience, which qualifies you to serve on this commission: 0 "-'~ I ( t") /tJ C-'\ dtn. t::t~-fA.h" ~ --~..... C"&II......d.......J II.. r.4!rJ- ~ /h"" J<"7~-I. ~~ , ' (J ?A~ a..~A""''''.z..., ~\/.eQA.... -' 7 L..: ~...-...~ "../ Aee....P ~ r::> 'iOf..~ :<y.ee..+S I b v, C""- NdLccR~ ..e-. {(!(!.:&"tn CG'Wl~e..,(o.I' fN~~~.tQ."1 . Describe your professional, civic or community activities, which may be relevant to this commission: ?~ ;::t~ ~ . . ~/.LJ-'1, A......f.l.~..::f- C~..IJ-Jl--1 of A,vd ~ (...L ... --- eJ -Cf!/l- JZ..~.JL. ~C!:""\ }/~..A--' Dated: /1/30/0'7 A-~/~_ 0 I I . Signature * Cover letter and resumes encouraged for this commission C:\Documents and SettingslScottA.CITY _ HALLILocal Settingsl Temporary Internet FilesIOLK3F7\ADVlSAPP .DOC 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Name: ~kne Address: Home Phon Work Phone Commission Preference: AndoverNMCA Planning & Zoning X Community Center * Economic. Development LRRWMO Park & Recreation Equestrian Council 0 Open Space MjJ1n?H~!J/?:t: .bJ~ "'.- ~ /'Itln~/y' _ ~m~1 nu-lti . ~/1n;y ~~-;,It;s~(ycaid~~fY. Describe your education/experience, which qualifies you to serve on this commission: ~tJ~;' : $,t'Ht'~ j)~t2r~ in ~..4/A/ S~~v. ~16~ d' ..sJ ~ v - f ~~J#J'4' /4 M_~"/ 1!<rtJr,I/A/j/. '1 "f.JL Er~bl1a; /1[(111 1,/ L, 2 I?rmJ,4 :&c. t!tJml'Yll'J5;~i1 Describe your professional, civic or community activities, which may be relevant to this commission: ~ II 1ii1d -JvI'L4/ ZWJ?15 ;fMr~4Ak-. jlA/1J tfmJ/ ~h1krl VAlt'/!. ~5. . , / I $: hJ7tif ~1/) bJJ'l;1? ~mkfj . ~N1/n//$. A., /~mJnu~ Y'/lttllkq-/~ 0 Dated: /Jflt /tJ? -#/LU~) ~!/J/ 19nature * Cover letter and resumes encouraged for this commission C:\Documents and SettingslScottA.CITY _ HALL\Local Settings\ TemporaI)' Internet Files\OLK3F7\ADVISAPP .DOC . 0 Valerie K. Holthus 17680 Arrowhead St. N.W. Andover, MN 55303 - OBJECTIVE I am seeking re-appointment to the City of Andover Planning and Zoning Commission. EXPERIENCE Anoka Henneoin Public Schools. Anoka, MN 9/98 - Present Special Education Teacher Provide Social Studies and English instruction in a special education resource classroom, and provide instructional anaacademic support in mainstream History and Economics classes. Special Education Department Chairperson Initiated and managed all aspects of Special Education Department including scheduling, caseloads, budget, supervision, curriculum and programming in a newly opened High School. Behavior Analyst Provided district wide consultation services for principals and teachers concerning regular education and special education students with behavior concerns. Students range in age from 5 to 22. Staff Development 0 Conduct one day seminars in crises prevention and de-escalation techniques as a certified Crises Prevention Institute instructor. Conduct short seminars on behavior programming. Extended School Year Program Coordinator, Summers from 1998 - 2003 Arrange and oversee Summer Program for Special Education and Title One Students Minneaoolis Public Schools. Minneapolis, MN 9/91 - 8/98 Elementary Learning Disabilities and Emotional, Behavioral Disabilities Teacher Staff Development Chair Person Yearly United Way Coordinator Dist. Collaborative Services Committee Quest Develooment. Inc., St. Louis Park, MN 9/87 - 9/91 Commercial Real Estate Administrator EDUCATION University of Minnesota. Minneapolis, MN Director of Special Education Administration Licensure Program, 2001 Masters Degree Special Education, May, 1994 G.P.A.3.2 College of St. Catherine. St. Paul, MN Bachelor of Arts Degree, Social Studies, May, 1990 G.P.A. 3.8 0 11/19/2007 MON 12:16 FAX 9529140226 I4i 002 0 ~o~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US ADVISORY COMMISSION APPLICATION Name: "T~.k'"\ r: H'ic1 /) Address: 1~/7Cr f/.~~e ~+ Nt/ HomePhone~ Work Phone: Commission Preference: Andover/YMCA Planning & Zoning X Community Center * Economic Development LRRWMO Park & Recreation Equestrian Council 0 Open Space Please state your reasons for requesting to be on the advisory commission checked above: :::t;,-L., ~k) '. CEvh~''-7 '" ~ ,. A~v'es ~ veil ""6 +t..e.. Pf"P,,,,,,,SS lr1 Describe your education/experience, which qualifies you to serve on this commission: ~~f?'6-e. :~ee 'i< ('" .$v/V(. e... Describe your professional, civic or community activities, which may be relevant to this commission: 'tV'()h--s~;f)~{ - ? l"a..~e.. ,S"ee re~v~f' Dated: /I / /~ J :J..oo? f. / ~ 0 Signature. * Cover letter and resumes encouraged for this commission C:\DocumenlS and Settings\ScoltA.CITY _HALLlLoca! Seltings\Temporary Internet Files\OLIGF7\ADVISAPP.DOC 11/19/2007 MON 12:16 FAX 9529140226 14J003 0 Justin Carroll 16176 Vintage St NW iuicemavin@gmail.com SUMMARY OF QAULIFICATIONS: . Account and project management for all EMC products at an Enterprise level account. . Drive Escalations for customer issues toward faster and more efficient problem resolution. . Develop trend reporting and deliver presentations to EMC sales, support, and the Customer . Four years experience as a highly orgarrlzed technical accollllt manager providing the best customer service possible. . Capable of multitasking and managing multiple customer requests/issues. . Able to develop professional working relationships with customers, clients, and colleagues. . Hold Top Secret Security Clearance with the Department of Defense. . EMC Proven Certified SAN Specialist 0 PROFESIONAL EXPERlENcE: EMC Corporation Eden Prairie MN Service Account Manager July 2007 - Present Responsibilities: . Maintain awareness of existing or potential customer software and machine situations. . Drive escalations for quicker problem resolution. . Maintain EMC equipment inventory spreadsheet with product specific code levels, maintenance contracts, and configuration specifics. . Provide trending analysis for all open service requests, parts utilization, and business impacting situations. . Project management for new product installs, configuration and implementation. . Successfully manage relations with Customers utilizing well-developed negotiation and influencing skills to acquire the internal and external resources necessary for optimal results. . Train customer personnel on EMC tools and product technical advisories. 0 11/19/2007 MON 12:17 FAX 9529140226 i4l004 0 EMC Corporation Eden Prairie MN Regional Software Support Specialist February 2006 - July 2007 Responsibilities: . Maintain awareness of existing or potential customer software and machine situations. . Provide Level 2 post-sales on Cisco, McData, and Brocade Fibre Channel switcheslDirectors, and cLARiiON SAN storage. . Work closely with EMc Sales, Professional Services, other Field Customer Service personnel, Technical Support and the customer to ensure a smooth transition from start-up to production. . Diagnoses and correct hardware/software problems that are complex in nature. . Participate in and may direct others in testing or evaluating advance engineering changes and Program Temporary fIxes. . Successfully manage relations with Customers utilizing well-developed negotiation and influencing skills to acquire the internal and external resources necessary for optimal results. Train customer personnel when authorized by Customer Service management 0 EMC Corporation Eden Prairie MN Associate Customer Engineer March 2005 - February 2006 Responsibilities: . Prepare accurate Clarify cases at the completion of an event. . Assure complete customer satisfaction at assigned accounts by adherence to the following: Prompt onsite arrival time, Technical expertise, Knowledge of customer environment, Professionalism, periodic visits as needed . Maintain all assigned spare parts, tools and personal test equipment. . Perform other duties as assigned by supervisor or senior employee on-site. . Create and maintain account notebooks for all assigned accounts. . Attend training classes as required to develop and maintain a working knowledge of EMC equipment, software, OEM equipment and Basic configurations. . Adhere to the Symmetrix Keys to Success. Diagnose limited system malfunctions to isolate problems to EMC, other OEM vendors or software and develop appropriate action plans. 0 11/19/2007 MON 12:18 FAX 9529140226 141005 0 EMC Training: . Customer Account Review reporting tools. . Dealing with customers (UST Program) . Symmetrix Core Curriculum Online and Workshop. . BOSH (Basic Open Systems Hosts) Online Training. . Windows 2003 Configuration and Implementation Online Training CNT (Computer Network Technology) Plymouth MN Systems Account Engineer September 2000 - August 2004 Technical Experience: . Responsible for configuring CNT equipment to work with multiple applications across all types of networks (SAN, MAN, LAN, WAN) . Experience using Unix, Windows, SUN Spare, and Linux operating systems. . Troubleshooting WAN links (A TM, Tl, FDDI, DS3, and lP) both with and without bandwidth providers. 0 . Troubleshooting experience with Mainframe channel extension environments. . Configuration and installation of Brocade Fibre Channel Switches. . Experience in troubleshooting Fibre Channel networks in live customer environments as well as new implementations. . SAN monitoring tools such as Creekpath Suite. . Worked as a backup to the technical support call center for troubleshooting live customer issues. Administrative & Organizational Experience: . Followed four key business objective: Implementations, Software Upgrades, Account Management, and MAC's (move, add, changes) . Maintained all customer asset information using a Siebel Database. . Provided customers with all Maintenance and contract information when necessary . Completed and maintained all technical documentation for troubleshooting purposes (example. Technical diagrams, IP information, etc.) . Scheduled and ran conference calls on a daily basis with venders, customer, management, etc. . Provided technical and follow up documentation when needed (root cause analysis, throughput statistics, and technical write ups) for management, customers, vendors, etc. . Created service quotes for all billable services for customers with maintenance 0 contracts. . . 11/19/2007 MON 12:18 FAX 9529140226 141006 0 EDUCATION AND TRAINING: KRS Computer and Business School Microsoft curriculum certificate as a Network Support Specialist Cambridge Community College General Studies References: Nick Bachman Brocade Systems Consultant lJ Diego Castillo 0 Brocade Systems Account Engineer ~ Andy Page C.H. Robinson LAN Services ~ ~ L Andy Afdahl Berbee Strategic Account Manager L 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator ~ SUBJECT: Administrator's Report DATE: December 18, 2007 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 0 4. Meeting Reminders 5. Miscellaneous Activities Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for December 18, 2007 City Council Meeting DATE: December 18, 2007 The City Council is requested to receive the following supplemental information. Consent Items Item #18. Approve Massage Therapy, 3.2% Liquor & Tobacco License Renewals (Supplemental)- Clerk '" C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Diclci=n, C;ty Admin;''''''to~ FROM: Vicki V olk, City Clerk SUBJECT: Approve 2008 Liquor, Tobacco and Massage Therapy Licenses - Supplemental DATE: December 18, 2007 DISCUSSION Attached are the following items: Attachment #1 for the SuperAmerica 3.2% malt liquor license. Application for renewal for Tasty Pizza 3.2% malt liquor license. Respectfully submitted, {U-; (J& Vicki V olk City Clerk Attach: License applications Dec-17-Z007 lZ:ZZpm From-SSA SALES ACCOUNTING 9378636585 T-478 P.OOZ/OOZ H9! Speedway ....... SUPERAMERICA Attachment # 1 Applicant owns and operates approximately 1726 gasoline stations and convenience stores in thirteen states. Applicant holds in excess of 975 alcoholic beverage licenses. Despite an aggressive tiaining program for employees, from time to time, on occasion, the applicant has been subject to disciplinary action for allegedly selling alcohol to an underage person. The disciplinary action is typically a fine or brief suspension of pennitted privileges. Five alcoholic beverage permits in Ohio were revoked in 2002. Additionally, on occasion, the applicant may have been denied an alcoholic beverage license after it was determined that the property was statutorily too close to a church, school or other protected property. Records of such denials are not maintained. Equal Opportunity Employer -":' '-C L.../ ,...:...- ,'...) ,- '~,~::)6 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name -1' /AS ~ y; 7>U}v b\ V (.1. Business Address \:Q~~l ~O\^V\(l Ul'U NvJ Business Telephone Number llt:') ,- Y :) \ - 3 ~ ~ ~ Business Owner \:) Qn tV\ JS( e, nl<- Owner's Address \ CJ~L-fD A1JoCtf sf- . AJIiJ .1/-11\ [1 DVf.f Owner's Telephone Number 1/0 3 -1 S3 - J-;Y) &-~ Manager's Name E C\ r D. bV't VI fC- Type of License: (Check each license being applied for) Retail Sale of Tobacco Off-Sale 3.2% Malt Liquor On-Sale 3.2% Liquor 'I \) Q '{{ er\ ~( en /( j;~~~ Applicant's Name (Print) -' Applicant's Signature