Loading...
HomeMy WebLinkAboutJanuary 15, 1998 ~ - , J C) .~ () u CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JANUARY 15,1998 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairperson AI Grabowski on January 15, 1998, 7:34 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson (arrived at 7:36 p.m.), Brian Barringer, Dave Blackstad, Jeff Kieffer (arrived at 7:40 p.m.), Jim Lindahl Dave O'Toole Park Coordinator, Todd Others Commissioner absent: Also present: APPROVAL OF MINUTES Decemher 18, 1997: Page 3, first paragraph: change "Green Acres" to "Northwoods East". Page 5, fourth paragraph: change "Oak View Middle School" to "Andover Elementary". Motion by Blackstad, Seconded by Barringer, to approve the Minutes with the corrections. Motion carried on a 5- Yes, 2-Present (O'Toole, Kieffer) vote. APPROVE REVISED 1997 - 1998 HOCKEY SCHEDULE (Commissioner Anderson arrived at this time, 7:36 p.m.) The Commission reviewed the revised Hockey Rink schedule. Acting Chairperson Grabowski stated the rinks are used a lot by the local children, especially the Hawk Ridge and City Hall rinks; and he does not want to schedule them for organized teams to the point that the local children would not be able to use them. Another concern is having individual teams apply for the use of the rinks rather than having the hockey associations. In discussing the issue, the Commission generally agreed that some time should be left available for the rinks to be used by the local children. A gentleman representing the Anoka Hockey Association stated they had first applied to use the rink at Crooked Lake School; but from their team roster they find that many of their members are from the City Hall area. They would be happy to get either the City Hall rink or the one at Crooked Lake School. ,-J u Regular Andover Park and Recreation Commission Meeting ,/ Minutes - January 15, 1998 Page 2 (Approve Revised 1998-1998 Hockey Schedule, Continued) (Commissioner Kieffer arrived at this time; 7:40 p.m.) Acting Chairperson Grabowski noted that the ice in Andover's rinks is better than those of the surrounding cities. He also suggested the Anoka Hockey Association should be asked to make a donation to help the City with the upkeep of nets, etc. Mr. Haas noted the additional application to schedule the Crooked Lake School rink on Thursdays from 6:30 to 8 p.m. Motion by Lindahl, Seconded by Kieffer, that we approve this revised schedule with one comment, that we should look at this for next year for time frames and try to get some structure or make some limits. Motion carried on a 6-Yes, I-Absent (O'Toole) vote. TIMBER RIVER ESTATES/PARK DEDICATION DISCUSSION/CONTINUED \ , / Mr. Haas reported Janet Staeheli of Integral Appraisal has responded to the Park and Recreation Conunission's request to clarifY the appraisal regarding the cost of the property along the river versus that property that is not on the river. She states in her January 2, 1998, letter that in her professional opinion, the land with frontage along the Rum River has a value of at least twice that of the interior parcels. The Council has asked Staff and the developer to negotiate the park dedication. Staff understands that to mean the Council wants to give some credit for the park dedication because the park land along the river has a higher value. In discussing the issues, the Commissioners remained unchanged in their opinion. They felt that any deviation from the ordinance in determining land value would set a precedent for future plats. They were also concemed that the issue was raised after the park land was accepted and over the fact that the developer offered the river property to the City for the park, the Commission did not request it. It was also felt that the parcel was a less desirable piece of property from a development standpoint and that additional value should not be given after the fact. If the Commission had known about this issue at the time the park property was first discussed, they may have chosen to take park land from elsewhere in the plat, not along the river. It was argued the river property is not necessarily a benefit to the City, but more ofa benefit to the developer to provide river access to the residents of the development. Afotion by Anderson, Seconded by Barringer, that the developer be given credit for the acres as shown for this park as being developed as has always been done in the past on the overall value of the plat per the ordinance, and any excess acreage will be cash in lieu of land similar to what we have always done and not give special precedence in this case. Motion carried on a 6-Yes, I-Absent " (O'Toole) vote. ,; ) u Regular Andover Park and Recreation Commission Meeting Mil/utes-January 15,1998 Page 3 BURR OAK RUN SKETCH PLAN Mr. Haas reviewed the proposed sketch plan of Burr Oak Run located immediately north of the Oak View Middle School. The property is proposed to be developed for R-4, Single Family Urban development. The Planning Commission has asked Staff to look at a potential MSA street through either this property or that of the Andover PUD to the north. Access to the development will be through the Andover PUD to Hanson Boulevard. The road proposed to go south which is shown in the western portion of the property will not connect with Tower Drive. The Planning Commission had also suggested there be a road access north to the Andover PUD toward the western end of this plat. They also suggested that the Park Board consider requiring the construction of the trail along both Hanson Boulevard and Nightingale to connect with the other trails. Andover PUD is also proposing a trail from their development south through this one to connect with the school. Because of the school being adjacent to the development and the City Hall complex to the south, the Commission suggested cash be taken in lieu ofland for park dedication. They also agreed with the construction of the trails along both Hanson Boulevard and Nightingale plus one to access Oak View Middle School. Mr. Haas stated those trails would be tarred as a part of the street project. -' REVIEW ADULT SOFTBALL TOURNAMENT APPLICATION FORM/CONTINUED The Commission had a lengthy discussion on the proposed changes to the Adult Softball Tournament application form that were discussed at the January 6 regular Council meeting. It was generally agreed that the damage deposit would not have to be submitted with the application, but there was a debate on whether the fees and deposit should be submitted eight weeks or four weeks prior to the tournament. It was finally agreed that the fees must be received eight weeks before a tournament. That would allow enough time to invite other tournament applications in the event one is canceled. It was also agreed that applications received less than eight weeks before a tournament date would be subject to a 50 percent penalty. The Commission also discussed at length the issue of requiring an Anoka County Sheriff's Deputy to be at the tournament at all times. The Council had discussed the possibility of requiring Staff to be there instead. Staff would do maintenance, would have the authority to call games in case of inclement weather, and would call the police if there were violations of statutes and ordinances. They liked the idea of having Staff on hand but noted there may be an issue with the Public Works union contract and with the scheduling of Staff if there are many weekend tournaments. Another idea would be to hire adults specifically for tournaments, based on the same idea as the ice rink attendants_ Mr. Haas stated the Public Works Department has indicated the charge of $300 per field would cover the City's cost of having two Staff on hand during adult tournaments. , , ) ~) " , I Regular Andover Park and Recreation Commission Meeting Jvfinutes - January 15, 1998 Page -I (Review Adult Softball Tournament Application Form, Continued) The Commission discussed various options on the fees for field usage to cover the City's cost to have Staff on hand. It was finally suggested that a tournament fee be charged, plus a lower per-field fee either with or without maintenance. Maintenance would refer to field maintenance. In either case the intent would be that Staff would do park maintenance such as the garbage, maintaining the bathroom facilities, etc. Two Staff would be on hand during all tournaments. Mr. Haas was asked to discuss the proposal to have two Staff at the tournaments with the Public Works Superintendent. Staff would have the authority to require the Tournament Director to stop the tournament. Refusing to do so would jeopardize the damage deposit. The following changes to the application form were recommended: Page 1, Park Usage and Fees: For no maintenance, a $200 tournament fee for the park plus $150 per field. With maintenance, a $500 tournament fee plus $150 per field. / " Page 1, First "Note": If your organization schedules 2 fields and uses additional fields, the organization will be charged double the fee for each additional field plus an administration fee of a 10 percent penalty." '. / Page 1: Delete the second "Note" referring to the payment for an Anoka County Sheriff's Deputy. Page 2, second paragraph to read: All requests for tournaments must be accepted between January 3rd and March 1 st and will be considered by the Park and Recreation Commission meeting, which is the third Thursday of March. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted no later than eight weeks prior to the tournament date. For any late applications, the fees must be submitted with the application, induding the penalty. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered in City Youth Associations as having first priority Page 2, third paragraph to read: A $500 deposit (or $250 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost by renter will be deducted from deposit fee. The $500 (or the $250), less any money for damages, will be returned after inspection by the Public Works supervisor. , , ) Page 2, six paragraph, fourth line: "...If the tournament is canceled, neither the tournament fee, field usage fee nor the non-intoxicating liquor license fee will be returned..." \-.J ,-) Regular Andover Park and Recreation Commission Meeting , / Minutes - January 15, 1998 Page 5 (Review Adult Softball Tournament Application Form, Continued) Motion by Blackstad, Seconded by Lindahl, to set the fees for "No Maintenance, $200 tournament fee and $150 per field." "With Maintenance, $500 tournament fee and $150 per field." Delete the note on the county Sheriff's Deputy. The first "Note", add the word "penalty" to the end of the sentence. Page 2 to be changed as previously discussed (see paragraphs above). Motion carried on a 6-Yes, I-Absent (O'Toole) vote. REVIEW ISSUES LIST Acting Chairperson Grabowski asked that the Issues List include who is responsible for the item and what date it is expected to be completed. Mr. Haas stated the Redwood Park issue is being handled by Jeff Johnson and should be completed in the spring. Commissioner Blackstad suggested the separation in the fence in Pine Hills be added to the list. That would have to be done in the spring but hopefully before the baseball season. Mr. Haas stated that will be done as part of the fencing work in the spring. .J Acting Chairperson Grabowski suggested the problem with the cracks in the Coon Creek trail and along Hanson Boulevard be added to the list. Mr. Haas stated the trails will be inspected at the end of the one-year warranty period. Any repairs will be completed before the warranty period ends. The Commission and Mr. Haas agreed to add to the list as items arise. BRANDON'S LAKE VIEW ESTATES OUTLOT A Mr. Haas reported Outlot A has gone tax forfeit, and the county is responsible for taking care of it. The DNR had special legislation designating that that parcel can never be developed to prevent too much development from occurring on the lake. He asked if the Park Commission is interested in purchasing the parcel for park property and potentially developing a picnic area. The Commission discussed whether another park is needed, the difficulties incurred when trjing to develop a park in an already developed neighborhood, and the liability issue if nothing is done with the lot. It was agreed not to purchase the outlot, that it should remain as government land in its natural state. " '- / \ , ) , ) \......./ Regular Andover Park and Recreation Commission Meeting Minutes - January 15, 1998 Page 6 CHAIRMAN'S REPORT Soccer field by City Hall- Mr. Haas stated Arbor Day has been scheduled for April 25, and they will need to ask the soccer associations not to use the field by City Hall on that day. The Commission had a concern with using that field before the sprinkler system is installed. It was suggested that the field not be used for at least two weeks once the system is installed to allow the field to settle. Benches at Andol'er Elementary - Commissioner Blackstad stated he talked to Tom Redman at the Anoka Hennepin School District, and he agreed to install benches if the City wants to build them. Acting Chairperson Grabowski stated he has already talked to the Parks Department, and they have said they will build the benches this spring. The Andover Athletic Association has agreed to pay for the cost of the materials. Letter supporting Commissioner Grabowski - Commissioner Lindahl presented a letter to be signed by the Commissioners in support of Commissioner Grabowski's reappointment. S'noH'lIIobiles - Acting Chairperson Grabowski stated the Oak Bluffpark has been used as a race track '. by snowmobilers. Also the Coon Creek trail was down to bare tar this morning. He has seen the " information clips shown on cable TV by Captain Andersohn and the City Administrator regarding the snowmobile regulations. He didn't think it is helping. CDEG funds - Mr. Haas reported he has asked for more funds from the CDBG funds for handicapped parking and accessibility to the parks. Some of those funds will be used for handicapped parking and accessibility to the field at Northwoods East park. Red Oaks West parldng - Mr. Haas stated Staff is looking at the reconstruction of the parking lot in Red Oaks West park. Acting Chairperson Grabowski recalled the Commission decided that because the park is used primarily by the neighborhood residents, a parking lot was not necessary. The Commission agreed. Motion by Blackstad, Seconded by Barringer, to adjourn. Motion carried on a 6-Yes, I-Absent (O'Toole) vote. The meeting adjourned at 9:40 p.m. Respectfully s~bmilteE.'~~ _ \)\ (}v~"- Cl ?{rauL Mar~a A. Peach, Recording Secretary