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HomeMy WebLinkAboutFebruary 5, 1998 o u /' U CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - FEBRUARY 5, 1998 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson AI Grabowski on February 5, 1998, 7:33 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Brian Barringer (arrived at 7:40 p.m.), Dave Blackstad, Dave O'Toole Jeff Kieffer, Jim Lindahl Financial Director, Jean McGann Finance, Michelle Wenning Park Coordinator, Todd Others Commissioners absent: Also present: APPROVAL OF MINUTES u January 15, 1998: Correct as written. Motion by Blackstad, Seconded by Anderson, to approve the Minutes as written. Motion carried on a 4- Yes, 3-Present (Barringer, Kieffer, Lindahl) vote. FINANCIAL UPDATE Ms. McGann reviewed the balance sheet for the Park Dedication Fund as of December 31, 1997, noting cash on hand of$211,016.32 and project commitments of $286,446.65. There is another deposit of about $3,300 that has been received from the concession stand which will be recorded in 1998. She is still holding the deposit for the concession stand. If the contract is renewed, she will keep that deposit. The inspections for the Coon Creek Walk/Bike trail has been included as an expenditure as a requirement of the trail grant. Now that the grant has been received, those inspections fees will be credited. The amount awarded by the City Council for the Timber River Estates park dedication will be subtracted from the Park Dedication revenues in 1998. Mr. Haas stated the park dedication for Hamilton Square has not yet been finalized. He will check on the status of that issue. The April financial update will have more accurate costs for the various projects on trails. U (Commissioner Barringer arrived at this time, 7:40 p.m.) , ) ~j Regular Andover Park and Recreation Commission Meeting ,/ lvfinutes - Februwy 5, 1998 Page 2 CONCESSION STAND CONTRACT Ms. McGann asked the Commission for any word changes or range of rental fees, etc., in the contract with C & H Enterprises to operate concessions for Sunshine Park. The firm has done a very nice job, but one thing the Commission may want to add is some maintenance. He has indicated he may be willing to do that, but she didn't know what the cost would be. Right now the City has a very good cleaning service, so that additional maintenance may not be necessary. Chairperson Grabowski noted the cleaning service last year was not good. Right now the firm does not have access to the supplies, and stocking those supplies may be necessary on weekends. Ms. McGann stated she will contact the firm and arrange another contract for 1998, then bring it back to the Commission. APPROVE REVISED 1998 HOCKEY RINK SCHEDULE The Commission was concerned that they are continually getting requests from individual teams, not from the leagues. This request from the Black Hawks Mite Hockey Team has only one or two . / players from Andover. The other concern of the Commission is that with this schedule, there is no time left for free skating for the other children in the neighborhoods. For those two reasons, the Commission generally agreed to deny this application and suggested for next year letters be sent to the associations asking them to schedule the use of the rinks at the beginning of the season. Motion by Anderson, Seconded by Blackstad, to deny this request. Motion carried on a 5- Yes, 2- Absent (Kieffer, Lindahl) vote. ANDOVER PUD SKETCH PLAN , / Jerry Windschitl Chesterton Partnership - gave an overview of the proposed Planned Unit Development. There is no increase in density; it is a PUD because of the mixed use. They intend to construct a very extensive trail system throughout the development, and they are trying to create an environment of quietness plus activities of walking, biking, tennis court, picnic areas, etc. There will be garden plots for the residents to use plus a covered RV storage facility for purchase or rental. The Council has suggested they also look at a few more storage places for motor homes, boats, etc. They have been requested to bring the trail to Hanson Boulevard, and they are agreeable to that. It was also suggested they bring the trail to Nightingale, but they have a problem with that. They do not want to create a thoroughfare or encourage others to come through the development. Also, the entire area along Nightingale is delineated wetland, so it would not even be possible to get permits to construct a trail system through there. "J Regular Andover Park and Recreation Commission Meeting ,/ Jvlinutes - February 5, 1998 Page 3 (Andover PUD Sketch Plan, Continued) Mr. Haas noted a trail along Nightingale is not in the Comprehensive Plan, though it may be considered in the updated Plan. If a trail is desired, it would probably best be located on the shoulder on the west side. The Commission agreed. Mr. Windschitl - stated the same will hold true to the north along Hanson Boulevard on the west side. They can't get a permit to go through the DNR wetland through there. A trail is also being proposed through Burr Oaks Run to the south to get to the Oak View Middle School because many seniors enjoy swimming pools and tennis courts and because many will volunteer to work at the school. They \\111 be working with the developer to the south to find the best location for that trail. Commissioner Blackstad thought the school has a trail on its property between the tennis courts and the fields. If so, the City's trail should tie into it. \ . / Mr. Windschitl - stated there was some discussion about constructing a trail along the gas line easement, but he didn't think the gas company will agree. Commissioner O'Toole liked the idea of two routes to the school, one to access at the middle of the property and one along Hanson Boulevard. Mr. Haas stated Staff will work with the developers and the school regarding trails to the school property. Mr Winds~hit.! - stated the proposal is a PUD; and ifthere are additional things the Commission feels is in the public interest, he will look at that. Otherwise, they would be looking at cash in lieu ofland for park dedication. The activities proposed are being designed to serve the senior population. They cannot discriminate on the basis of age, but they are intending to market for the seniors. The only way to restrict the age would be to have some governmental financing, which would in all likelihood be for the rental units. That issue has not yet been resolved. The bulk of the trail would be on private property. The Commission noted there is sufficient park area in the vicinity, especially the major parks around the City Hall to the south. They generally agreed to accept cash in lieu ofland for this proposal, though the trail along Hanson Boulevard would be public. Mr. Haas stated if the streets are public it is possible some of the trails could be on public right of way. Staff will get that clarified. No further action was necessary. PUBLIC WORKS UPDATE The Commission asked that even if Mr. Starr is unable to attend the meeting, they would like to receive a summary of activities and the status of projects each month. , . , , \ ) \. ) Regular Andover Park and Recreation Commission Jvfeeting ,/ Minutes - Febmary 5, 1998 Page -I REVIEW FINAL DRAFT/ADULT SOFTBALL TOURNAMENT APPLICATION FORM Mr. Haas reviewed the changes to the application form as recommended at the January 15 meeting. The Commission made the following suggestions: Page 1, top: Instead of "Organization's Phone:", ask for the Tournament Director's phone number and possibly cell phone or pager number as well. Page 1, Park Fees and Usage: Underline Park usage as follows: (Check fields requested to be used). Then add: 0 A. Damage Deposit of$500 DB. Damage Deposit of$250 for non-profit organizations The Park Fees and Usage section of the page may be able to be listed in two columns. There was some discussion as to whether a form is needed for the youth. It was noted that the application is clearly for adult softball tournaments and that the policy is youth associations are not charged park fees and usage. Mr. Haas also noted that the fees are already in place for adult leagues, though there has not yet been any applications for them. The Commission agreed to forward the application form to the City Council as amended. REVIEW ISSUES LIST Mr. Haas noted Jeff Johnson is in charge of the Redwood Park issue. That will be added to the list. The Commission asked that the date be noted when the sprinkler plan will be approved and installed. Chairperson Grabowski asked that two items be added, that the inspection fee for the Coon Creek walhvaylbikeway trail be transferred and the benches for the fields at Andover Elementary. Mr. Haas noted that the plan for the trails in the Hills of Bunker Lake will be coming to the Commission for review at the first meeting in March. At the next meeting the layouts of the parking lots for Hills 5th West, Oak Bluff and Northwoods East should also be available. Chairperson Grabowski suggested an update be given each month on what is happening with those projects, the status of the projects to be done in 1998. Mr. Haas stated his list will include the capital items. He will talk to Public Works about formulating a list of maintenance items. (llAIRMAN'S REPORT '. ) ,)'oftbal! tournament - Chairperson Grabowski stated the Andover AtWetic Association has been accepted to host two state tournaments plus to run the national qualifier in Andover. For the national ) , \ '- ) Regular Andover Park and Recreation Commission Meeting Minutes - February 5. 1998 Page 5 (Chairman's Report, Continued) qualifier, the Association will make no money. Once the expenses are covered, the profits will be donated back to the Park and Recreation Commission for improvements to Sunshine Park. Chairman - :Mr. Haas thanked Commissioner O'Toole for serving as Chairperson in 1997. He also reported the Council appointed Al Grabowski as the Chair for 1998 and Dave Blackstad as Vice Chair. Motion by Blackstad, Seconded by Anderson, to adjourn. Motion carried on a 5-Yes, 2-Absent (Kiefter, Lindahl) vote. The meeting adjourned at 8:53 p.m. Respectfully submitted, ~,~Y;:J Recording Secretary ~~ ;.