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HomeMy WebLinkAboutJoint with City Council April 2, 1998 u u CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Regular Park and Recreation Commission Meeting Immediately following Joint Meeting with City Council April 2, 1998 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. Public Works Update 5. Update of Sunshine Park Concessions 6. 7.. Chairman's Report 8. Adjournment (-'" \J CJ (j ." v u CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - APRIL 2, 1998 MINUTES The Regular Bi-MontWy Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Al Grabowski on April 2, 1998, 10:28 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Brian Baninger (left at 11:02 p.m.), Dave B1ackstad, Jeff Kieffer, Jim LindaW Dave O'Toole Tom Anderson Parks, Kevin Starr Park Coordinator, Todd Commissioner absent: Also present: APPROVAL OF MINUTES March 19, 1998: Correct as written. Motion by B1ackstad, Seconded by O'Toole, to approve the Minutes as written. Motion carried on a 4-Yes (Grabowski, Barringer, Blackstad, O'Toole), 2-Present (Kieffer, LindaW), I-Absent (Anderson) vote. PUBLIC WORKS UPDATE Commissioner B1ackstad discussed the placing of bases at the four fields that will be used for baseball. He also agreed that Andover Baseball will be responsible for the bases and the locked boxes. The Commission agreed with the proposal but asked that a report be given at the first meeting in June to update how it is going. Mr. Starr stated he will install the pegs for the bases at Strootman park, Timber Rivers park, Hawk Ridge park and Pine Hills park. The Commission then discussed the proposal of Staff to cut back on the amount of hours Public Works employees will be present during weekend tournaments at the City HalVSunshine Park complexes. Chairperson Grabowski expressed frustration that they will not be receiving the level of service needed for the tournaments, and especially that the associations were not made aware of this until now. Mr. Starr explained it cost about $550 for one day for 12 hours of service on those J --) / Regular Andover Park and Recreation Commission Meeting Minutes - April 2, 1998 Page 2 weekends. He just doesn't have the funds in the budget to continue that level of service. They will (public Works Update, Continued) have the fields ready for paying for mornings, plus they will come back around noon to drag them again. He also stated they need more than five minutes between games to groom the fields. For the last three years he has been trying to get money for more personnel. It isn't just for tournaments, as they do many things in the City on off hours. They would like to hire part-time people to work just the tournaments, but there is a problem with the union. Chairperson Grabowski asked Staff to come back with a plan to fix this for the residents. The rules for the three state and national tournaments call for the fields to be groomed after every third game. Either City Staff has to be provided, or possibly they would be able to find volunteers to groom the fields; however, they would have to use the cushmon. Volunteers using that equipment should be covered under the City's insurance. Chairperson Grabowski asked for an answer from Staff by the next meeting. UPDATE OF SUNSHINE PARK CONCESSIONS J The Commission discussed the Concessions Contract for the 1998 season. C & H Distributing agrees with the contract except for the provision that the concessionaire would be responsible for stocking the restroom facilities. They would, however, be willing to negotiate for that responsibility. Chairperson Grabowski noted someone is needed during the weekend tournaments to take care of the restroom facilities and cleaning up at the end of each day. Staff noted the City already has a cleaning contract, and the Concessions Building is included in that contract. They did not know if that contract could be changed. Chairperson Grabowski felt the service would be better if it were on Monday, Thursday, Saturday or Monday, Wednesday and Saturday. Or reschedule the cleaning service to clean on weekends. The preference of the Commission was to have C & H Distributing do it because they will be there every day. Staff was asked to find out about the possibility of changing the existing cleaning contract. Motion by O'Toole, Seconded by Blackstad, to recommend either separate the bid for the existing contract to have the Concessions Building cleaned on a daily basis during the time the Concessions Contract is in effect or to offer the responsibility to C & H Distributing. Motion carried on a 6- Yes, I-Absent (Anderson) vote. OTHER BUSINESS J Softball application - Mr. Haas stated the City has received an application by the Christian Youth , I -/ '0 Regular Andover Park and Recreation Commission Meeting / Minutes - April 2, 1998 Page 3 (Other Business, Continued) Softball League to use two to four fields at either City Hall or Sunshine Park from 6 to 9 p.m. on Sundays in June and July. The Commission generally approved the request with the conditions jhat fields may not be available if the tournaments run late. The tournaments will have first choice to use the fields. (Commissioner Barringer left the meeting at this time, 11 :02 p.m.) Staff was asked to contact the Christian Youth Softball League to let them know they may use. the fields but they may be moved to other fields if the tournaments run late. They were also asked to contact the concessionaire about the field use on those days. Schedule hockey rinks for indoor soccer - Mr. Haas stated a team consisting of Andover players from the Blaine Soccer Club has requested to schedule the hockey rink for practice during the month of April. The Commission agreed with the request for April but asked that in the future the requests be made by the Club, not the individual teams. / Motion by Blackstad, Seconded by Grabowski, to adjourn. Motion carried on a 5-Yes, 2-Absent (Anderson, Barringer) vote. The meeting adjourned at 11 :06 p.m. Respectfully submitted, ~~~"<~ , MarCelIa A. Peach Recording Secretary