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HomeMy WebLinkAboutOctober 1, 1998 :.) u u CITY of ANDOVER Regular Park & Recreation Commission Meeting - October 1, 1998 Minutes The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to ord~r by Chairperson AI Grabowski on October 1, 1998 at 7:30 pm at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: Dave Blackstad, Tom Anderson, Dave O'Toole Jim Lindahl, Jeff Kieffer, Brian Barringer Park Coordinator, Todd Haas; Parks Department Supervisor, Kevin Starr; Public Works Superintendent, Frank Stone; others Approval of Minutes September 10, 1998 o Motion by Blackstad, seconded by O'Toole to approve the minutes of the special meeting of September 10, 1998. Motion carried on a 3-yes (Blackstad, O'Toole, Grabowski), 1-present (Anderson), 3-absent (Lindahl, Kieffer, Barringer) vote. - '" '-../ Receive Petition/Rose Park Mr. Haas explained that a petition has been received for improvements to Rose Park. He noted that the Commission has three options: 1) amend the park bond improvements to include Rose Park; 2) wait to see if any funds are left over after the park bond improvements are complete; or, 3) use park dedication funds when they become available. Chairman Grabowski asked what the cost would be if Rose Park were to be improved. Mr. Haas explained that a basketball court would be $4,000 and the new equipment would run $12,000-$15,000. Commissioner Blackstad suggested moving the baseball field out to allow for expansion of the parking lot and then a soccer field would also fit into the park. Kevin Starr noted that the existing equipment in the park is about 9 years old. He felt that it would be nice to have a shelter in the park. The consensus of the commission was to have the improvements to the park be a part of the park bond improvements. () u , '- ) Regular Park Commission Meeting October 1, 1998 - Minutes Page 2 Public Works Update Mr. Starr presented a list of damage done to the parks in the last several years, noting that whenever there is damage to a park a police report is filed. He also presented a list of the items his department is working on at the present time. No action was taken. Review Memo/1997-1998 Snowplowing Budget Mr. Stone reviewed his memo noting that funds left over at the end of the year are put back into the department. The snowplowing budget is about $345,000 with approximately $178,000 of that used in the spring. Mr. Stone stated that if there is a surplus this year, he is going to request that it go for machinery and/or personnel. No action was taken. Discuss 1999 Tournament Maintenance Schedule/Public Works , , j Mr. Stone reviewed his memo regarding the Public Works employees doing tournament maintenance. He has discussed the matter with Richard Fursman and the decision was made to scale back and use the personnel we have to maintain the park grounds and trails as best they can. They would like the associations to perform tournament maintenance as they do in other cities. The alternative would be for the associations to pay the cost of equipment and manpower for the public works employees. The hourly rate would be $30/hour/person. The fields will be prepped and ready on Friday as they are now. Chairperson Grabowski asked if that is the case, does it mean that Public Works people will no longer be working Recycling Day, Arbor Day and the Fun Fest? Mr. Stone explained that the County pays for Recycling Day which is the same day as Arbor Day. The Fun Fest weekend was paid for out of city funds. Mr. Haas suggested a joint meeting with the City Council to discuss this item; however, several commissioners didn't feel a joint meeting would work as some of the council would not attend. The Commission then asked Mr. Haas to put them on the City Council agenda for November 3rd to discuss the budget. Review of Park Bond Brochure/98-18 :.J The Commission discussed the brochure that will be sent out to the residents, suggest- > \ '-~ c) , / Regular Park Commission Meeting October 1, 1998 - Minutes Page 3 (Park Bond Brochure, Cont.) ing that some of the pictures be replaced with soccer players, bike riders, etc. Mr. Haas will add the improvements to Rose Park to the brochure. Park Bond Brochure Cost (Including MailingY98-18 Mr. Haas noted that the cost of the brochure will be between $1,500 - $2,000. Chairman Grabowski stated that some of the associations will be sending out a flyer to help promote the bond. The brochure will be mailed about October 15th. Review of Coon Creek Trail Questionnaire It was suggested that the following changes be made to the questionnaire: Question #1 - take out the word "new" so it reads "How often do you use the trail system per month? \, -- j' Question #3 - Change to read: "Has the trail had a positive or negative impact to the community?" Question #4 - Change to read: "Am you in favor of continuing expansion of the trail system?" Mr. Haas noted that he will be sending out a letter with the survey explaining the questionnaire to the residents. Review Issues List Pine Hills - done Coon Cre~k Corridor Trail- The contractor is working again, after being told that we would be going after his bond. The signs are being made now and the posts will be ordered soon. Hills of Bunker Lake - completed. Community Education - The Commission wants this item removed from the Parks budget and put somewhere else. \ 'oj ~) c) , / Regular Park Commission Meeting October 1, 1998 - Minutes Page 4 Motion by Anderson, seconded by Slackstad to adjourn. Motion carried. Meeting adjourned at 9:25 pm Respectfully submitted, U'dEb Vicki Volk Acting Recording Secretary \ \ / \