Loading...
HomeMy WebLinkAboutOctober 15, 1998 <) u () () CITY of ANDOVER Commission Meeting - October 15, 1998 Minutes The Regularly Scheduled Andover Park & Recreation Commission Meeting was called to order by Chairman Al Grabowski at 7:34 p.m., Thursday, October 15, 1998 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: Barringer, Blackstad, Lindahl, O'Toole Kieffer, Anderson Park Coordinator, Todd Haas; Finance Director, Jean McGann Approval of Minutes September 17, 1998: Correct as written. Motion by Lindahl, seconded by O'Toole to approve the minutes of September 17, 1998 as written. Motion carried on a 4-yes (Lindahl, O'Toole, Grabowski, Blackstad), I-present (Barringer), 2-absent (Kieffer, Anderson) vote. October I, 1998: Correct as written. Motion by O'Toole, seconded by Blackstad to approve the minutes of October I, 1998 as written. Motion carried on a 3-yes (Grabowski, Blackstad, O'Toole), 2-present (Barringer, Lindahl), 2-absent (Kieffer, Anderson) vote. Financial Statement Update City Finance Director Jean McGann reviewed the financial statements through September 30, 1998, explaining the cash reserved category is the project commitment listing which is shown on the last page of the report. The Commission then discussed with Ms. McGann the $350.00 per project insurance premium for the Adopt-a-Park program. Ms. \ McGann noted that the $350.00 applies only to parks that are -....J \ \ J \ \ ) ~- Park & Recreation Commission Meeting \ ) October IS, 1998 - Minutes Page 2 (Financial Statement Update, Cont.) maintained by volunteers; it does not apply to areas such as the Emerald Glen outlot that Council discussed at their last meeting. Commissioner Blackstad asked whether the Community School budget had been removed from the Parks budget. Ms. McGann will check into where in the budget that item can be placed. The Commission had no further questions regarding the financial statement. Identify Issues for City Council Meeting \ ~ ) Mr. Haas and the Commission reviewed the agenda from the joint meeting with the Council in April 1998 and decided the following would be brought to the Council on November 4th: 1) Discuss Ordinance 10, Section 9.07, Enforcement; 2) Discuss need for Capital Improvement Plan for New Park Improvernents; 3) Discuss the need for Capital Improvement Replacement Plan for Existing Parks; 4) Discuss Public Works Maintenance Resources; 5) Discuss Citywide Trail Development Program; 6) The continued development of Kelsey-Round Lake Park; 7) Development of Tax Forfeit Parcels/south side of landfill; 8) Sale of existing parks; 9) 1999 Park Capital Improvement Budget; 10) Tournament Staffing. Ms. McGann explained that if the park bond passes, the City will have three years to spend the money, with 15% of it having to be spent in the first 6 months after we receive the money. Preliminary Review of Results of Coon Creek Trail Questionnaire Mr. Haas reviewed the preliminary results of the survey noting that 333 cards were mailed to residents surrounding the trail area and of those, 107 were returned. There were 107 cards mailed to residents along the trail and 29 were returned. The comments on the cards were also reviewed. , / I ' ~) l) , , _/ Park & Recreation Commission Meeting October 15, 1998 - Minutes Page 3 Review Issues List Coon Creek Corridor Trail - Mr. Haas noted that the trail signs are going up this week. Hills or Bunker Lake - this is still being worked on. Tournament Policy - this is scheduled for the first meeting in November. , Timber Rivers Park - Mr. Haas indicated that the developer would be willing to dedicate an easement to the city but we would have to move the dock and build the trail. Mr. Haas explained to the developer that his engineer should have been aware of the ADA requirements. The city is working with the developer to get the dock out for the winter. Chairman Grabowski suggested that we forego the dock, stairwell and fishing pier and that amount of money would come back to us as park dedication. , / 'Chair.man's Report Commissioner Blackstad asked if the Baseball Association and other associations would be getting keys for the gate so that they can get to the fields early in the morning. Mr. Haas suggested that Mr. Blackstad call Frank Stone. Chairman Grabowski updated the Commission OIl the tournament fee that was donated by the Lions Club for Pov's tournament. He noted that the Commission did not waive the fee, they simply used a donation from the Lions Club in lieu of the fee. Mr. Haas stated that the attorney is reviewing this at the present time. The September 13th tournament fee is $200 plus $150.00 for each field which amounts to $800.00. There was also a penalty fee of 50% of the tournament fee, which is $100.00. That brings the total to $900.00. On August 6th they approached the Park Commission to use the fields on October 3rd & 4th and October 10th and 11th. There was no penalty because it was submitted 8 weeks before the tournament. The fee for that was $800.00. The October lOth & 11th tournament was cancelled; however, there was \ no refund because it was cancelled too late. Chairman Grabowski ,/ ,. I ~~ ( \ ~.-; , . Park & Recreation Commission Meeting October 15, 1998 - Minutes Page 4 stated that the people filling out the applications have to realize that they are signing a legal contract. Commissioner O'Toole recommended that the City Council make the decision on this tournament fee. The commission agreed. Commissioner Blackstad stated that the commission took the donation in lieu of the tournament fees - they did not waive the fee. Chairman Grabowski expressed concern about the Adopt-a-Park Program explaining that if volunteers are allowed to maintain ponding areas and they mow the grass to the edge of the ponds, this will destroy the natural habitat for birds, etc. He suggested that the people who want to maintain outlots pay the $350.00 insurance fee. , . Chairman Grabowski noted that Andover Baseball and other associations will be distributing flyers regarding the bond referendum. Motion by Lindahl, seconded by Blackstad to adjourn. Motion carried. The meeting adjourned at 8:45 pm. Respectfully submitted, L'd~ Vicki Volk Acting Recording Secretary ,