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HomeMy WebLinkAboutNovember 19, 1998 () u o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - NOVEMBER 19,1998 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Al Grabowski on November 19, 1998, 7:35 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Brian Barringer (arrived at 7:37 p.m.), Dave Blackstad, Jeff Kieffer (arrived at 7:46 p.m.), Jim Lindahl, Dave O'Toole Tom Anderson Park Coordinator, Todd Others Commissioner absent: Also present: APPROVAL OF MINUTES () November 5. 1998: Correct as written. Motion by Blackstad, Seconded by O'Toole, to approve the Minutes as written. Motion carried on a 3-Yes, I-Present (Lindahl), 3-Absent (Anderson, Barringer, Kieffer) vote. APPROVE 1998-1999 HOCKEY RINK SCHEDULE (Commissioner Barringer arrived at 7:37 p.m.) . The Commission was concerned that there will be enough open rink time for the neighborhood children to skate. Because of that, the proposal was to allocate to the Anoka Area Hockey Association two nights a week at the Crooked Lake rink and two or three nights a week at the City Hall rink. If the association wishes to use the rinks on the weekend, that can be easily accommodated. A representative of the association was present later in the meeting and stated most teams have games on the weekend, so he doubted they would use the rinks on Saturdays. He would check into it further. " o The following schedule was proposed for the use of the hockey rinks: Anoka Area Hockey Association: Monday, Wednesday and Fridays, 8 to 9 p.m., City Hall rink; Tuesday and Thursdays, 6 to 7 p.m., Crooked Lake School rink. St. Francis Youth Hockey Association: Monday and Wednesdays, 6 to 7 p.m., Hawk Ridge; Tuesday and Thursdays, 8 to 9 p.m., Hawk Ridge. , \ ,) , \..) '\ Andover Park and Recreation Commission Meeting Minutes - November 19, 1998 Page 2 J (Approve 1998-1999 Hockey Rink Schedule, Continued) The Commission also suggested that these schedules be posted so they can be easily seen. Also post that no sticks are allowed in the free-skating area. (Commissioner Kieffer arrived at 7:46 p.m.) Motion by Blackstad, Seconded by Barringer, to approve the schedule for the hockey rinks. Motion carried on a 6-Yes, I-Absent (Anderson) vote. RECOMMEND APPROVAL OF REVISED SOFTBALL TOURNAMENT APPLICATION FORM The Commission reviewed the Draft Softball Tournament Application Form and made the following recommendations: '\ Page I, under Fees are as follows: A. No Field Maintenance.. Also, clarify the paragraph by separating the sentence relating to the field usage fee for youth organizations. Possibly reword it to state "$75 field usage fee per field for all youth organizations not affiliated with Andover youth organizations." Asterisk the phrase $200 tournament fee for the park. At the bottom of the page, explain "This fee covers the cost of an individual hired by the City for custodial services." The intent was to have someone on hand to keep the restrooms clean, empty garbage cans, etc. , J Page 1, under Fees are as follows: B. With Field Maintenance. The same statements as under A to be clarified. Page 2, third paragraph, third line, change sentences to: "A late fee of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application or no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application..." Page 2, in the refund policy, second line, change to: "...neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee..." Page 2, last paragraph, second line, correct, "...During the months of May-June, no more than..." Mr. Haas stated he will redraft the form and bring it back to the Commission for further review at the next meeting. '\ , / \ \~ -) \ o J Andover Park and Recreation Commission Meeting Minutes - November 19, 1998 Page 3 RECOMMEND APPROVAL OF REVISED APPLICATION FOR SCHEDULED USE OF RECREA TIONAL FACILITIES The Commission suggested that the four times the application is asked about the "fields", that it reference rinks as well. To be worded, "fields/rinks". Mr. Haas stated he will amend the application and bring it back for the Commission's review at the next meeting. RECOMMEND APPROVALlESTABLISHING 1999 USER FEES FOR THE USE OF FIELDS AND HOCKEY RINKS The Commission made the following recommendations to the draft Resolution establishing 1999 user fees: - " , J Delete the category of "Miscellaneous Youth Leagues, $0 per team per season." Under Weekend Tournaments, correct both paragraphs: (No Field Maintenance) and (With Field Maintenance). Delete the word "including" in both paragraphs, to state "...youth organizations not from the Andover area..." Mr. Haas stated he will make those corrections and bring it back for the Commission's review at the next meeting. RECOMMEND THREE APPRAISERS TO DETERMINE LAND VALUES AS REQUIRED IN ORDINANCE NO. lOBB Mr. Haas explained the ordinance requires the City to have at least three appraisers for developers to choose from for the determination of land values in developments. Janet Steaheli of Intergral Appraisal, Inc., has performed appraisals for the City over the past few years. She does residential appraisals only. Richard Erickson of Appraisal Engineering Bureau, Inc., and Allen Company of Malcolm/Allen/Real Estates Appraisal both have experience with commercial and residential appraisals in this area and are being recommended as well. The Commission discussed the ordinance on park dedication. Mr. Haas stated the ordinance states that the appraisal fees are to be at the expense of the owner; however, that is incorrect, as the City Attorney's opinion is that the City cannot charge more than 10 percent for park dedication. Therefore, the appraisal fees would be included in the park dedication fees. Chairperson Grabowski " provided copies of a park dedication fee survey done in the Fall, 1998, of the various cities, the . / residential park fees and land required, commercial fees and trail fees. Every City handles it a little , \ \ ' ,~/ ,,.) " Andover Park and Recreation Commission Meeting Minutes - November 19, 1998 Page 4 , / (Recommend Three Appraisers to Determine Land Values, Continued) differently. He also had a copy of the City of Lakeville ordinance which was passed this week on park and trail dedication requirements. Their residential land dedication fees are determined by the density. The higher the density, the higher the percentage ofland that is required for land dedication, with the lowest percentage being 10 percent. Mr. Haas stated the City's attorney has always said such requirements conflict with State Statute, but he will discuss the item again with him. He will also do some further research on park dedication requirements and place the item on the December 17, 1998, Park and Recreation Commission agenda. Chairperson Grabowski also noted that other cities have developed a corridor plan as a part oftheir over-all trail system. Those trails along major roads are the responsibility of the developer. If a trail would go into a residential area, then the City would pick up a portion of those costs. He suggested Mr. Haas contact the City of Mounds View regarding this issue. Mr. Haas agreed. \ , / The Commission also preferred the language in the Lakeville ordinance under Section 8 having to do with the determination of fair market value. They suggested that Andover's ordinance be amended to include similar language. Motion by Kieffer, Seconded by Blackstad, to approve the three appraisers as proposed. Motion carried on a 6- Yes, 1-Absent (Anderson) vote. Motion by Kieffer, Seconded by Blackstad, to recommend we modify our ordinance to follow that of Lakeville. DISCUSSION: Mr. Haas suggested this item be discussed with the City Council to get their opinion, plus get another opinion from the City Attorney. He recommended the entire matter be addressed at once at the December 17 meeting. The Commission agreed. Commissioners Kieffer and Blackstad WITHDREW the Second and the Motion. REVIEW MEMO/COON CREEK CORRIDOR TRAIL/PLANNING DEPARTMENT The Commission recommend the second paragraph be revised to: "Please be advised that the cutting, mowing or removal of any vegetation is not permitted. No recreational fire pits or recreational equipment shall be located or stored on City park property." The memo should come from the Park and Recreation Commission. It was also suggested that it would be more appropriate to send this letter in the Spring, 1999. Another recommendation was that for two months, possibly April and June, a similar announcement be made in the City's newsletter to remind all residents of the regulations of park property. (, ) , \ '-----) Andover Park and Recreation Commission Meeting ) Minutes - November J 9, J 998 Page 5 (Review Memo/Coon Crek Corridor Trail/Planning Department, Continued) The Commission also asked if it would be possible to have a section in every City newsletter for park information. The calendar of when to request uses of the parks can be published, plus other announcements. Mr. Haas stated he will mention that to the City's newsletter coordinator. REVIEW ISSUES LIST Mr. Haas stated the letter went out today to the bonding company regarding the uncompleted work by the contractor on the Coon Creek Corridor Trail. Commissioner Blackstad asked for copies of the insurance papers submitted by the property owners of the Hills of Bunker Lake. Mr. Haas stated he contacted the developer of Timber Rivers Park but has not received a response. The Commission asked if it is possible to put a sunset provision on the dock issue. They also asked for a copy ofthe Adopt-A-Park program for the next meeting, which may be helpful in developing a policy on resident maintenance of outlots. " Mr. Haas stated he requested $25,000 out of the excess revenue from 1998 for parks. He announced the park capital budget will be increased by $19,000 for next year. At the November 24 budget meeting, the Commission should discuss with the City Council whether the funds to match the Kelsey-Round Lake grant will come from the General Fund. If not, that funding will need to come from park dedication. Mr. Haas noted the maps of the proposed location of the transmission lines to be constructed by UP A/Connexus Energy. A public informational meeting is being held this evening on the proposed locations. TIle Commission didn't think there would be an issue with the transmission lines in the parks as long as they don't go through the middle of the parks or interfere with athletic fields. CHAIRMAN'S REPORT Neighborhood request for park improvements - The Commission asked for a list of the neighborhoods petitioning for park improvements since 1996. Andover Baseball Association's storage- Commissioner Blackstad expressed frustration that they have not been able to store their equipment at City Hall. They have been told they can use the former Planning Department offices in the old building, but apparently a key cannot be found for the room and it is not cleaned up. In the mean time, their equipment is being stored all over the City in " people's garages and at Sunshine Park. Mr. Haas stated he would research it further. I J "\ ',-- ) Andover Park and Recreation Commission Meeting Minutes - November 19, 1998 Page 6 (Chairman's Report. Continued) Closing of Recycling Building- Mr. Haas stated they have just started closing the Recycling Building during the evenings this week. The Sheriff's Department closes it at night and the Public Works Department opens it in the mornings. Per diem for Commission meetings - Commissioner B1ackstad provided copies of a notice that the City of Oak Grove is accepting applications for Park and Recreation Commissioners. Those Commissions meet one night per month and are compensated $66 for each meeting. Andover's rate of $15 per meeting has not been increased for many years. The Commission hoped the Council will consider an increase at the November 24 budget meeting. CDBG jimds - Commissioner Blackstad provided copies of an article which stated the City of Coon Rapids funded $131,000 of their CDBG funds for play structures in three parks. He questioned why they get so much more in CDBG funds than Andover and why is Andover using so much ofits funds on service organizations instead of making ADA improvements in the parks. Mr. Haas stated the Park Board is proposed to receive $6,000 for ADA improvements in parks in 1999. The Commission asked to be provided with more information on how much the City of Coon Rapids gets .' in CDBG funds in total and why it is so much more than what Andover receives. DNR trail grants - Commissioner Blackstad provided copies of an article announcing the City of Coon Rapids applied for and received a DNR Trail Grant. Mr. Haas stated Andover received the same grant through the DNR. Snowmobiles - Mr. Haas noted there have been no changes to the Snowmobile Ordinance this year. They are not allowed on the trails or sidewalks. Chairperson Grabowski was pleased that the Council indicated they would consider banning snowmobiling from those areas with trails if there is damage to the trails with snowmobile studs. The Commission suggested.the Sheriffs Department be reminded of the City's policy that violators be tagged and towed. They also felt it would have the most impact if that policy was enforced during the first snowfall. Motion by KietTer, Seconded by Lindahl, to adjourn. Motion carried on a 6-Yes, I-Absent (Anderson) vote. The meeting adjourned at 9:05 p.m.